# BC Meeting Materials March 30, 2016 > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A914ce42961a18d58 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text BC Meeting Materials March 30, 2016 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 324 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 30th day of MARCH, 2016. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Page 1 of 317 Oneida Business Committee Executive Session 9:00 a.m. Tuesday, March 29, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, March 30, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: http://oneida-nsn.gov/ I. CALL TO ORDER AND ROLL CALL II. OPENING A. Recognition of the 5th grade Oneida Future Thunderhawks girls’ basketball team Sponsor: Fawn Billie, Councilwoman III. ADOPT THE AGENDA IV. OATHS OF OFFICE V. A. Oneida Pow Wow Committee – William King page 11 B. Oneida Personnel Commission – Tomas Escamea page 13 MINUTES A. Approve March 9, 2016, regular meeting minutes Sponsor: VI. page 9 Lisa Summers, Tribal Secretary page 15 RESOLUTIONS A. Adopt resolution titled Older Americans Month 2016 page 37 B. Adopt resolution titled Oneida Representation on Midwest Tribal Energy Resources page 40 Sponsor: Don White, Division Director/Governmental Services Division Association Board and Support of Association’s Department of Energy Grant Application Sponsor: Tehassi Hill, Councilman Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 1 of 8 Page 2 of 317 C. Adopt resolution titled Revising Standard Oath for Elected and Appointed Positions Sponsor: Lisa Summers, Tribal Secretary VII. APPOINTMENTS (No Requested Action) VIII. STANDING COMMITTEES page 44 A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept March 2, 2016, Legislative Operating Committee meeting minutes page 48 B. Finance Committee Sponsor: Tribal Treasurer Trish King, Chair 1. Approve March 14, 2016, Finance Committee minutes page 53 2. Accept Finance Committee FY ’16 1st quarter report page 60 C. Community Development & Planning Committee Sponsor: Tribal Vice-Chairwoman Melinda J. Danforth, Chair 1. Defer Community Development & Planning Committee FY ’16 1st quarter report to the April 13, 2016, regular Business Committee meeting page 68 D. Quality of Life Committee Sponsor: IX. Councilwoman Fawn Billie, Chair 1. Accept February 11, 2016, Quality of Life Committee meeting minutes page 70 2. Accept Quality of Life Committee FY ’16 1st quarter report page 74 GENERAL TRIBAL COUNCIL A. Review letters and make recommendation regarding Petitioner Frank Cornelius: Special GTC meeting to address four resolutions 1) Investigation into Oneida Seven Generations Corporation 2) Enforcing Salaries for Oneida Seven Generations Corporation 3) Freedom of Speech, Press, and Assembly 4) Imposing a Tax on the Business Committee Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM MARCH 9, 2016: (1) Motion by Jennifer Webster to accept the updated legal opinion regarding F. Cornelius petition and move to open session, seconded by Brandon Stevens. Motion carried unanimously. (2) Motion by David Jordan to accept the legal opinion and to direct the Tribal Secretary to begin scheduling a General Tribal Council meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM JANUARY 27, 2016: Motion by Lisa Summers to approve this item for the July 4, 2016, Semi-Annual General Tribal Council meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the legal update as information, seconded by Lisa Summers. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 2 of 8 page 78 Page 3 of 317 EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to accept the fiscal analyses of the four (4) resolutions, seconded by Brandon Stevens. Motion carried unanimously. (2) Motion by Lisa Summers to defer the legal analyses of the four (4) resolutions to the December 23, 2015, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM NOVEMBER 25, 2015: Motion by Lisa Summers to defer the fiscal analyses to the December 9, 2015, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried with one abstention. EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept the update from Chief Counsel regarding legal analyses of resolutions 1-4, seconded by Brandon Stevens. Motion carried unanimously. (2) Amendment to the main motion by Melinda J. Danforth to provide a new due date of November 25, 2015, for the legal and financial analyses of resolutions 1-4, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM AUGUST 26, 2015: Motion by David Jordan to accept the legislative analyses for resolution 1-4, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM AUGUST 17, 2015: (1) Motion by Lisa Summers to take this item from the table, seconded by David Jordan. Motion carried unanimously. (2) Motion by Jennifer Webster to forward the four resolutions to the Legislative, Law, Finance Offices for the appropriate analyses and for those analyses to be due at the September 9, 2015, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. (3) Motion by Lisa Summers to request the Law Office provide a legal opinion about what occurs when a petition is submitted which does not have all the appropriate documentation that would go with the petition, seconded by Tehassi Hill. Motion carried with one abstention. EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to direct the Tribal Secretary to coordinate Business Committee special meeting date for the remainder of this agenda, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM JULY 22, 2015: Motion by Brandon Stevens to table this item to next regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM JULY 8, 2015: Motion by Tehassi Hill to accept the update as information and defer this item to the July 22, 2015, regular Business Committee meeting as agreed upon by the Business Committee members and the petitioner, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM JUNE 24, 2015: Motion by Fawn Billie to defer this item to the next regular Business Committee meeting and direct the Secretary to work with the petitioner to find a solution to the concerns, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM MAY 27, 2015: Motion by David Jordan to direct the Secretary to reach out to Petitioner Frank Cornelius to request the four (4) resolutions mentioned in the petition be submitted in thirty (30) days, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM MAY 13, 2015: (1) Motion by Trish King to acknowledge receipt of the petition submitted by Frank Cornelius, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Trish King to send the verified petition to the Law, Finance, Legislative Reference and Direct Report Offices for legal, financial, legislative and administrative analyses to be completed; to direct the Law, Finance and Legislative Offices to submit the analyses to the Secretary within sixty (60) days and a that a progress report is submitted in forty-five (45) days, seconded by David Jordan. Motion carried unanimously. (3) Motion by David Jordan to direct the Direct Report Offices to submit the appropriate administrative analyses to the Secretary within thirty (30) days, seconded by Trish King. Motion carried unanimously. B. Enter E-poll results into the record for approval of accepting the legislative, legal, and financial analyses regarding Petitioner Yvonne Metivier: FY ’17- FY ’21 Per Capita Payment Proposal and adding the petition to the May 23, 2016, Special General Tribal Council meeting agenda Sponsor: Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 3 of 8 page 86 Page 4 of 317 C. Determine and approve appropriate date for the 2016 Semi-Annual General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary D. Forward Oneida Higher Education Scholarship (Law) and supporting documents to the General Tribal Council for consideration Sponsor: Brandon Stevens, Councilman X. page 106 page 111 STANDING ITEMS A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements page 155 B. Accept Constitutional Amendment Team update page 158 Sponsor: Sponsor: Troy Parr, Assistant Division Director/Development Melinda J. Danforth, Tribal Vice-Chairwoman XI. UNFINISHED BUSINESS (No Requested Action) XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve six (6) requests regarding CIP # 14-012 Oneida Nation Farms Barn page 167 B. Enter E-poll results into the record for the approved amendment to the 2016 Indian page 194 C. Approve Election Board’s recommended date for 2016 Special Election page 206 D. Accept Oneida Total Integrated Enterprises as it relates to the February 20, 2016, General page 208 E. Approve Memorandum of Understanding with Brothertown Nation and authorize the Tribal page 211 F. Approve Oneida Business Committee Standard Operating Procedure titled O.B.C. Special page 215 Sponsor: James Petitjean, Interim Assistant Division Director/Development Housing Plan to include the Tribal HUD-VASH Program in the amount of $204,939 and to authorize the Chair to sign off on the amendment Sponsor: Lisa Summers, Tribal Secretary Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Tribal Council Directive Sponsor: Tina Danforth, Tribal Chairwoman Chair and Tribal Historic Preservation Officer to sign off on agreement Sponsor: Tina Danforth, Tribal Chairwoman Projects Budget Sponsor: Trish King, Tribal Treasurer Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 4 of 8 Page 5 of 317 XIV. TRAVEL A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Enter E-poll results into the record for approved travel request – Treasurer Trish King page 220 2. Enter E-poll results into the record for approved travel request – Secretary Lisa page 224 3. Enter E-poll results into the record for approved travel request – Chairwoman Tina page 234 4. Approve travel request – Chairwoman Tina Danforth – Midwest Alliance of Sovereign page 246 5. Approve travel request – Secretary Lisa Summers – Midwest Alliance of Sovereign page 251 – All Nippon Airways (ANA) Inspiration Pro-Am – Rancho Mirage, CA – March 28-April 3, 2106 Summers and Councilwoman Fawn Billie – National Indian Child Welfare Association (NICWA) 34th Annual Conference – St. Paul, MN – April 3-7, 2016 Danforth – Tribal Grantmaking Leadership Gathering – Brooks, CA – April 12-13, 2016 Tribes (MAST) Impact Week – Washington D.C. – April 26-29, 2016 Tribes (MAST) Impact Week – Washington D.C. – April 26-29, 2016 XV. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. OPERATIONAL REPORTS 1. Accept Oneida Retail Enterprise FY ’16 1st quarter report Sponsor: Michele Doxtator, Area Manager/Retail Profits page 256 B. CORPORATE REPORTS 1. Accept Bay Bancorporation Inc. FY ’16 1st quarter report President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman page 285 EXCERPT FROM MARCH 9, 2016: Motion by Jennifer Webster to defer the Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. C. BOARDS, COMMITTEES, AND COMMISSIONS 1. Accept Oneida Personnel Commission FY ’16 1st quarter report page 290 2. Accept Land Commission FY ’16 1st quarter report page 315 Chair: Liaison: Yvonne Jourdan Lisa Summers, Tribal Secretary Vice-Chair: Rae Skenandore Liaison: Tehassi Hill, Councilman Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 5 of 8 Page 6 of 317 XVI. EXECUTIVE SESSION A. REPORTS 1. Accept Bay Bancorporation Inc. FY ’16 1st quarter report President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman (9:00 a.m.-9:30 a.m.) page 318 EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. 2. Accept Gaming General Manager report – Louise Cornelius, GGM (11:00 a.m.-12:00 p.m.) page 331 a. Approve request to remove and rescind prior Business Committee action and to allow for the Marketing Director position to remain a regular exempt employee position page 333 3. Accept Oneida Retail Enterprise FY ’16 1st quarter report Sponsor: Michele Doxtator, Area Manager/Retail Profits (1:30 p.m.-2:00 p.m.) page 344 4. Accept Chief Counsel report – Jo Anne House, Chief Counsel page 375 5. Accept Intergovernmental Affairs and Communication report – Nathan King, Dir./IGAC page 376 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association Liaison: Trish King, Tribal Treasurer page 478 C. AUDIT COMMITTEE Sponsor: Councilman Tehassi Hill, Chair 1. Accept February 11, 2016, Audit Committee meeting minutes page 484 2. Accept Audit Committee FY ’16 1st quarter report page 487 D. UNFINISHED BUSINESS 1. Review Print Shop – Mail Center Operational plan Sponsor: Joanie Buckley, Division Director/Internal Services Division EXCERPT FROM DECEMBER 9, 2015: (1) Motion by David Jordan to accept the report, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to require the next update be brought back to the March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM SEPTEMBER 23, 2015: Motion by Brandon Stevens to accept the update as information, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept this item as information, seconded by Lisa Summers. Motion carried unanimously. (2) Amendment to the main motion by Melinda J. Danforth to request the Internal Services Director bring back the assessment to the Business Committee in three months, seconded by Lisa Summers. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 6 of 8 page 490 Page 7 of 317 2. Approve continuation of additional duties compensation for Division Director of Land Management until June 31, 2016 Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman page 496 EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to extend the recommended additional duties compensation up to three (3) months, seconded by David Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to approve the implementation of the approved Comprehensive Housing Concept and to defer item to the next Business Committee work meeting for the coordination of a team to begin working on a transition and implementation plan, seconded by Tehassi Hill. Motion carried unanimously. (3) Motion by Lisa Summers to request the new transition team provide an update at the March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. 3. Defer update regarding Complaint # 2015-DR11-01 Sponsor: Tina Danforth, Tribal Chairwoman page 499 EXCERPT FROM MARCH 9, 2016: David Jordan to defer the update regarding complaint # 2015-DR11-01 to the March 30, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. 4. Defer update regarding Complaint # 2015-DR11-02 Sponsor: Tina Danforth, Tribal Chairwoman page 501 EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR11-02 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried unanimously. 5. Defer update regarding Complaint # 2015-DR14-01 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR14-01 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 7 of 8 page 503 Page 8 of 317 EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously. E. NEW BUSINESS 1. Accept update from Midwest Area Tribal Health Board Director (10:00 a.m.-10:30 a.m.) page 505 2. Accept Town of Oneida Service Agreement Team update as information page 507 3. Enter E-poll results into the record regarding Emergency Location Closure Standard page 548 4. Approve limited waiver of sovereign immunity – LexisNexis-Time Matters Annual page 556 5. Approve 7th Amendment to Attorney Contract # 2016-0242 page 566 6. Accept update regarding Governmental & Organization Reform as FYI and forward to page 570 7. Review Complaint # 2016-DR06-01 page 580 8. Approve limited waiver of sovereign immunity – BDO Consulting – Contract # 2016- page 632 Sponsor: Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Lisa Summers, Tribal Secretary Operating Procedure Sponsor: Lisa Summers, Tribal Secretary Maintenance Agreement – Contract # 2016-0243 Sponsor: Jo Anne House, Chief Counsel Sponsor: Jo Anne House, Chief Counsel next General Tribal Council meeting Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Sponsor: 0279 Sponsor: Lisa Summers, Tribal Secretary Patrick Pelky, Division Director/Environmental Health & Safety Division 9. Review February 2016 Treasurer’s Report and determine appropriate next steps Sponsor: XVII. Lisa Summers, Tribal Secretary ADJOURN Posted on the Tribe’s official website, www.oneida-nsn.gov, at 12:00 p.m., on Friday, March 25, 2016, pursuant to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please call the Business Committee Support Office at (920) 869-4364. The packet of the open session materials for this meeting is available to Tribal members by going on to the Members-Only section of the Tribe’s official website at: www.oneida-nsn.gov/MembersOnly For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda of March 30, 2016 Page 8 of 8 page 645 Page 9 of 317 Page 10 of 317 Page 11 of 317 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 30 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of office to William King to the Oneida Pow Wow Committee 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 12 of 317 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the December 17, 2015 issue of the Kalihwisaks for (1) vacancy on the Oneida Pow Wow Committee for a (3) year term with the deadline of January 15, 2016. There were (3)applicants for the (2) vacancies on the Oneida Pow Wow Committee. The appointment was made on the February 10, 2016 BC Agenda. At the February 24, 2016 meeting William King wasn't present. At the March 9, 2016 meeting William King wasn't present. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 13 of 317 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 30 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Tomas Escamea to the Oneida Personnel Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 14 of 317 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the January 7, 2016 issue of the Kalihwisaks for (1) vacancy on the Oneida Personnel Commission for a (5) year term with the deadline of February 8, 2016. There were (3) applicants for the (1) vacancy on the Oneida Personnel Commission. The appointment was made on the March 9, 2016 BC Agenda. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 15 of 317    /  /                                     Page 16 of 317 DRAFT Oneida Business Committee Executive Session 9:00 a.m. Tuesday, March 8, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, March 9, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes - DRAFT EXECUTIVE SESSION Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Council members: Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster; Not Present: Chairwoman Tina Danforth, Secretary Lisa Summers, and Councilwoman Fawn Billie; Arrived at: ; Others present: Jo Anne House, Steve Ninham, Josh Doxtator, Mary Shaw, Kelly Losey, Butch Rentmeester, Jackie Zalim, Leslie Wheelock, Jeff House, Francine Skenandore, Wayne Metoxen, Larry Barton, Justin Fox, Cheryl Skolaski, Michele Doxtator; REGULAR MEETING Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Council members: Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster; Not Present: Chairwoman Tina Danforth, Secretary Lisa Summers, and Councilwoman Fawn Billie; Arrived at: ; Others present: Jo Anne House, Heather Heuer, Brad Graham, Bill Graham, Loretta Metoxen, Don White, Troy Parr, Paul Witek, Becky Webster, Nate King, Nancy Barton, Phil Wisneski, Kathy Metoxen, Lou Green, Gina Buenrostro, Pat Pelky, Danelle Wilson, Debbie Danforth, Paula King Dessart, April Skenandore, Leyne Orosco, Chris Johnson, Rae Skenandore, Cathy Metoxen, Neset Skenandore, Casey Houtsinger, Mike Debraska, Larry Barton, Doug Skenandore, Krystal John, Taniquelle Thurner, Raquelle Hill, Maureen Perkins, Dawn Moon-Kopetsky, Dennis Johnson, Rhiannon Metoxen, Susan White, Madelyn Genskow, Susan House, Joyce Hoes, Pete King III, Dianne McLester-Heim, Chris Johns, Kaylynn Gresham, Anita Barber, Butch Rentmeester, Janice Skenandore Hirth, Maxine Thomas, Bev Skenandore, Marsha Danforth, Sheila Huntington, Jamie Betters, Cheryl Skolaski, Julie Denny, Bonnie Pigman, Nicole Rommel, Lori Elm, Daniel Brooks, Dan Skenandore, Jay Rasmussen, Tehatkwa Skenandore, Tracy Williams, Matt W Denny, Donald Webster, Roxanne Anderson; I. CALL TO ORDER AND ROLL CALL by Vice-Chairwoman Melinda J. Danforth at 9:00 a.m. For the record: II. Chairwoman Tina Danforth is on vacation. Secretary Lisa Summers and Councilwoman Fawn Billie are away on approved travel to attend the Tribal Caucus/Intertribal Criminal Justice Council Meeting and PL280 Training in Wisconsin Dells, WI. OPENING by Councilman Tehassi Hill A. Recognition of Amelia Cornelius for years of service to the Oneida Nation Sponsor: Jennifer Webster, Councilwoman Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 1 of 21 Page 17 of 317 DRAFT III. ADOPT THE AGENDA (00:18:50) Motion by Jennifer Webster to adopt the agenda with the following changes: [Delete item IX.D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for consideration; combine item XI.A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016 with item XIII.J. Enter e-poll results into the record for the approval of request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016; combine item XVI.D.5. Approve next steps and timeline for filling Assistant Development Division Director position with item XVI.E.07. Enter e-poll results into the record regarding approval of next steps and timeline for filling Assistant Development Division Director position; combine item XVI.D.7. Approve two (2) actions for the special project regarding economic development with item XVI.E.09. Enter e-poll results into the record regarding approval of two (2) actions for the special project regarding economic development; move items X.A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements, XIII.A. Approve activation of $63,000 from approved FY 2016 CIP Budget for CIP # 14002 Cemetery Improvements, and XIII.B. Accept presentation regarding Oneida Sacred Burial Grounds per GTC Directive to after the Oaths of Office; and approve add-on request for item XVI.E.11. Approve limited waiver of sovereign immunity – Logicalis-IBM-Software Maintenance – contract # 2016-0202], 1 seconded by Tehassi Hill. Motion carried unanimously : Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers OATHS OF OFFICE (00:27:16) by Treasurer Trish King IV. A. Southeastern Oneida Tribal Services Advisory Board – Casey Houtsinger B. Oneida Pow Wow Committee – William King (Not Present) C. Oneida Nation School Board – Neset Skenandore V. MINUTES (2:02:18) A. Approve February 24, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Motion by Brandon Stevens to approve the February 24, 2016, regular meeting minutes, seconded by Trish King. Motion carried with two abstentions: Ayes: Trish King, Brandon Stevens, Jennifer Webster Abstained: Tehassi Hill, David Jordan Not Present: Tina Danforth, Fawn Billie, Lisa Summers Tribal Member Madelyn Genskow’s verbal add-on agenda request regarding Oneida Police Department wearing body cameras was denied by the Business Committee due to her not following the process as there was not a written request nor any backup information provided. However, the Business Committee recommended the requestor to submit an agenda request form with backup information for the next regular Business Committee meeting. 1 Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 2 of 21 Page 18 of 317 DRAFT VI. RESOLUTIONS (2:04:54) A. Adopt resolution titled Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Trish King to defer the adoption of resolution titled Amending Resolution 09-24-14-H Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations to the March 9, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried with one abstention. Motion by Trish King to adopt resolution 03-09-16-A Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers VII. APPOINTMENTS (2:06:08) A. Accept recommendation and appoint Tomas Escamea to the Oneida Personnel Commission Sponsor: Tina Danforth, Tribal Chair Motion by Jennifer Webster to accept the recommendation and appoint Tomas Escamea to the Oneida Personnel Commission, seconded by David Jordan. Motion carried with three abstentions: Ayes: David Jordan, Jennifer Webster Abstained: Tehassi Hill, Trish King, Brandon Stevens Not Present: Tina Danforth, Fawn Billie, Lisa Summers VIII. STANDING COMMITTEES (2:08:00) A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Approve February 17, 2016, Legislative Operating Committee meeting minutes Motion by Brandon Stevens to accept the February 17, 2016, Legislative Operating Committee meeting minutes, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster Abstained: David Jordan Not Present: Tina Danforth, Fawn Billie, Lisa Summers 2. Accept Legislative Operating Committee FY ’16 1st quarter report Motion by David Jordan to accept the Legislative Operating Committee FY ’16 1st quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 3 of 21 Page 19 of 317 DRAFT B. Finance Committee Sponsor: Tribal Treasurer Trish King, Chair 1. Approve February 29, 2016, Finance Committee meeting minutes Motion by Jennifer Webster to approve the February 29, 2016, Finance Committee meeting minutes, seconded by Trish King. Motion carried with one abstention: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster Abstained: David Jordan Not Present: Tina Danforth, Fawn Billie, Lisa Summers C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee (No Requested Action) IX. GENERAL TRIBAL COUNCIL (2:34:27) A. Accept legal analysis regarding Petitioner Nancy Barton: Emergency food pantry Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative analysis, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress report as information and to defer the legal and financial analyses to the February 24, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously. Motion by David Jordan to accept the legal analysis noting the financial analysis is due at the May 11, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 4 of 21 Page 20 of 317 DRAFT B. Accept petition submitted by Yvonne Metivier regarding per capita FY ‘17 through FY ‘21 Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to accept the verified petition from Yvonne Metivier regarding per capita FY ’17 through FY ’21; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers C. Accept petition submitted by Michael Debraska regarding establishing a Health Care Board Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to accept the verified petition submitted by Michael Debraska regarding establishing a Health Care Board; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for consideration Sponsor: Brandon Stevens, Councilman Item deleted at the adoption of the agenda. Councilwoman Jennifer Webster departs at 11:43 a.m. Councilwoman Jennifer Webster returns at 11:46 a.m. E. Approve meeting materials for the April 11, 2016, special General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary Motion by Brandon Stevens to approve the meeting materials for the April 11, 2016, special General Tribal Council meeting, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 5 of 21 Page 21 of 317 DRAFT X. STANDING ITEMS (00:33:20) Councilman Tehassi Hill departs at 9:52 a.m. Councilman Tehassi Hill returns at 9:54 a.m. A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements Sponsor: Troy Parr, Assistant Division Director/Development EXCERPT FROM FEBRUARY 24, 2016: Motion by Brandon Stevens to defer the update regarding Work Plan for CIP # 14-002 Cemetery Improvements to the March 9, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. Motion by Jennifer Webster to accept the status updates regarding Work Plan for CIP # 14-002 Cemetery Improvements, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster Abstained: David Jordan Not Present: Tina Danforth, Fawn Billie, Lisa Summers For the record: Councilman David Jordan abstained due to family conflict. XI. UNFINISHED BUSINESS (2:53:00) A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016 Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. This item was combined with item XIII.J. Enter e-poll results into the record for approval of request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016, at the adoption of the agenda. B. Approve request to reschedule April 26, 2016, Executive Session meeting date to April 25, 2016 Sponsor: Kaylynn Gresham, Director/Emergency Management EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Jennifer Webster to approve the request to reschedule the April 26, 2016, Executive Session meeting date to April 25, 2016, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 6 of 21 Page 22 of 317 DRAFT C. Approve request to post three (3) vacancies on the Oneida Arts Board Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Jennifer Webster to approve the request to post three (3) vacancies on the Oneida Arts Board, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS Treasurer Trish King departs at 10:05 a.m. Treasurer Trish King returns at 10:07 a.m. A. Approve activation of $63,000 from approved FY 2016 CIP Budget for CIP # 14-002 Cemetery Improvements (1:08:20) Sponsor: Troy Parr, Assistant Division Director/Development Division Motion by Tehassi Hill to approve the activation of $63,000 from the approved FY 2016 CIP Budget for CIP # 14-002 Cemetery Improvements, seconded by Trish King. Motion carried with one abstention: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster Abstained: David Jordan Not Present: Tina Danforth, Fawn Billie, Lisa Summers For the record: Councilman David Jordan abstained due to family conflict. B. Accept presentation regarding Oneida Sacred Burial Grounds per GTC Directive (1:13:18) Sponsor: Brandon Stevens, Councilman Motion by Tehassi Hill to accept the presentation regarding the Oneida Sacred Burial Grounds per GTC Directive, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Amendment to the main motion by Tehassi Hill to request an update at the first regular Business Committee meeting in June regarding potential locations of the cemetery, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 7 of 21 Page 23 of 317 DRAFT C. Approve activation of $395,000 from approved FY 2016 CIP Budget for CIP # 13-002 One Stop Replacement (2:56:25) Sponsor: Troy Parr, Assistant Division Director/Development Division Motion by Trish King to approve the activation of $395,000 from the approved FY 2016 CIP Budget for CIP # 13-002 One Stop Replacement, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers D. Approve limited waiver of sovereign immunity – Brown County-Aging & Disability Resource Center – contract # 2016-0031 (2:56:49) Sponsor: Don White, Division Director/Governmental Services Division Motion by Trish King to approve the limited waiver of sovereign immunity – Brown County-Aging & Disability Resource Center – contract # 2016-0031, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Motion by David Jordan to recess at 12:00 p.m. and to reconvene at 1:30 p.m., seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:34 p.m. Chairwoman Tina Danforth, Secretary Lisa Summers, and Councilwoman Fawn Billie not present. Councilman Brandon Stevens departs at 3:43 p.m. Councilman Brandon Stevens returns at 3:44 p.m. E. Accept Operation plan from Language Department for language implementation as information (4:56:56) Sponsor: Don White, Division Director/Governmental Services Division Motion by Jennifer Webster to accept the Operation plan from the Language Department for language implementation as information, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers F. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Mission Support Services’ Annual Report to the Small Business Administration (5:35:30) Liaison: Tehassi Hill, Councilman Motion by Jennifer Webster to approve the Chair or Vice-Chair to sign SBA Form 1010 regarding Mission Support Services’ Annual Report to the Small Business Administration, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 8 of 21 Page 24 of 317 DRAFT G. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Sustainment & Restoration Services’ Annual Report to the Small Business Administration (5:35:53) Liaison: Tehassi Hill, Councilman Motion by Jennifer Webster to approve the Chair or Vice-Chair to sign SBA Form 1010 regarding Sustainment & Restoration Services’ Annual Report to the Small Business Administration, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers H. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Oneida Total Integrated Enterprises, LLC’s Annual Report to the Small Business Administration (5:36:12) Liaison: Tehassi Hill, Councilman Motion by Jennifer Webster to approve the Chair or Vice-Chair to sign SBA Form 1010 regarding Oneida Total Integrated Enterprises, LLC’s Annual Report to the Small Business Administration, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers I. Enter e-poll results into the record for message approval regarding the implementation of the Constitutional Amendments for the February 20, 2016 General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary (5:36:31) Motion by David Jordan to retro-approve the entering of the e-poll results into the record for message approval regarding the implementation of the Constitutional Amendments for the February 20, 2016 General Tribal Council meeting, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers J. Enter e-poll results into the record for approval of request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016 (5:36:53) Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to enter the e-poll results into the record for approval of request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers For the record: Councilman Brandon Stevens stated I just wanted to note that I have two previously scheduled employment meetings on those two days that I didn’t enter into the e-poll that I wanted the community and Business Committee to know. I won’t be at the afternoon portion of the meeting. Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 9 of 21 Page 25 of 317 DRAFT K. Enter e-poll results into the record for memo approval regarding Direct Reports allowing staff to attend Employment Law Information meetings (5:39:42) Sponsor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to enter the e-poll results into the record for the memo approval regarding Direct Reports allowing staff to attend Employment Law Information meetings, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers XIV. TRAVEL (5:40:00) A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Approve travel request – Councilman Tehassi Hill – 2016 Tribal Environmental Program Management Conference – Chicago, IL – April 6-7, 2016 Motion by David Jordan to approve the travel request – Councilman Tehassi Hill – 2016 Tribal Environmental Program Management Conference – Chicago, IL – April 6-7, 2016, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers XV. REPORTS (3:02:30) (This section of the agenda is scheduled to begin at 1:30 p.m.) A. OPERATIONAL REPORTS 1. Accept Emergency Management FY ’16 1st quarter report Sponsor: (1:30 p.m. – 1:40 p.m.) Kaylynn Gresham, Director/Emergency Management Department Motion by David Jordan to accept the Emergency Management FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 2. Accept Self-Governance FY ’16 1st quarter report Sponsor: Chris Johns, Coordinator/Self-Governance Department (1:40 p.m. – 1:50 p.m.) Motion by Trish King to accept the Self-Governance FY ’16 1st quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 10 of 21 Page 26 of 317 DRAFT 3. Accept Ombudsman FY ’16 1st quarter report Sponsor: Dianne McLester-Heim, Ombudsman (1:50 p.m. – 2:00 p.m.) EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Ombudsman FY ’16 1st quarter report to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Trish King to accept the Ombudsman FY ’16 1st quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers B. CORPORATE REPORTS 1. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman Motion by Jennifer Webster to defer the Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 2. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report Agent: Liaison: Pete King III Tina Danforth, Tribal Chairwoman (2:00 p.m. – 2:20 p.m.) Motion by David Jordan to accept the Oneida Seven Generations Corporation FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 3. Accept Oneida Golf Enterprise FY ’16 1st quarter report Agent: Liaison: Janice Skenandore Hirth Trish King, Tribal Treasurer (2:20 p.m. – 2:40 p.m.) Motion by David Jordan to accept the Oneida Airport Hotel Corporation FY ’16 1st quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 4. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report President: Janice Skenandore Hirth Liaison: Trish King, Tribal Treasurer (2:40 p.m. – 3:00 p.m.) Motion by Trish King to accept the Oneida Airport Hotel Corporation FY ’16 1st quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 11 of 21 Page 27 of 317 DRAFT Councilman Brandon Stevens departs at 3:06 p.m. 5. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report Chair: Liaison: Butch Rentmeester Tehassi Hill, Councilman (3:00 p.m. – 3:20 p.m.) Motion by Trish King to accept the Oneida Total Integrated Enterprise FY ’16 1st quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers Councilman Brandon Stevens returns at 3:09 p.m. 6. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report Chair: Liaison: Jacquelyn Zalim Tehassi Hill, Councilman (3:20 p.m. –3:40 p.m.) Motion by Trish King to accept the Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers C. BOARDS, COMMITTEES, AND COMMISSIONS Councilman Tehassi Hill departs at 3:12 p.m. Councilman Tehassi Hill returns at 3:15 p.m. Councilman David Jordan departs at 3:17 p.m. 1. Accept Land Claims Commission FY ’16 1st quarter report Vice-Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman (3:40 p.m. – 3:50 p.m.) EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Land Claims Commission FY ’16 1st quarter report to the March 9, 2016, regular Business Committee meeting and to request the Liaison to contact them and ask for a representative to be present, seconded by Brandon Stevens. Motion carried unanimously. Motion by Jennifer Webster to accept the Land Claims Commission FY ’16 1st quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, David Jordan, Lisa Summers Councilman David Jordan returns at 3:22 p.m. Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 12 of 21 Page 28 of 317 DRAFT 2. Accept Oneida Library Board FY ’16 1st quarter report Vice-Chair: Roxanne Anderson Liaison: Fawn Billie, Councilwoman (3:50 p.m. – 4:00 p.m.) EXCERPT FROM FEBRUARY 24, 2016: Motion by Fawn Billie to defer the Oneida Library Board FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously. Motion by Fawn Billie to halt the Oneida Library Board stipends until the FY ’16 1st quarter report is received, seconded by Lisa Summers. Motion carried unanimously. Motion by Jennifer Webster to accept the Oneida Library Board FY ’16 1st quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers XVI. EXECUTIVE SESSION (5:40:38) A. REPORTS 1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director/ Intergovernmental Affairs & Communications EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Trish King to accept the Intergovernmental Affairs & Communications report, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 2. Accept Chief Counsel report – Jo Anne House, Chief Counsel EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Trish King to accept the Chief Counsel report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Motion by Trish King to approve request to not support the amicus for cert petition and await the decision to determine whether to participate in a full brief if the cert is accepted regarding Shinnecock appeal to the U.S. Supreme Court, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 13 of 21 Page 29 of 317 DRAFT Motion by Jennifer Webster to approve the requested budget modifications regarding moving litigation funds to the personnel line and to authorize an increased work force level of one attorney, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Tehassi Hill to accept the Chief Financial Officer report, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 4. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman Motion by David Jordan to defer the Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 5. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report Agent: Liaison: Pete King III Tina Danforth, Tribal Chairwoman (9:00 a.m. – 10:00 a.m.) Motion by Trish King to accept the Oneida Seven Generations Corporation FY ’16 1st quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Motion by Tehassi Hill to direct the Business Committee Liaison to work with the Oneida Seven Generations Corporation, Finance Department, Intergovernmental Affairs and Communication Department, and the Law Office to begin scheduling work meetings to dialogue around the transition of Oneida Seven Generations Corporation, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 14 of 21 Page 30 of 317 DRAFT 6. Accept Oneida Golf Enterprise FY ’16 1st quarter report Agent: Liaison: Janice Skenandore Hirth Trish King, Tribal Treasurer (10:00 a.m. – 10:30 a.m.) Motion by David Jordan to accept the Oneida Golf Enterprise FY ’16 1st quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 7. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report President: Janice Skenandore Hirth Liaison: Trish King, Tribal Treasurer (10:30 a.m. – 11:00 a.m.) Motion by Trish King to accept the Oneida Airport Hotel Corporation FY ’16 1st quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 8. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report Chair: Liaison: Butch Rentmeester Tehassi Hill, Councilman (11:00 a.m. – 11:30 a.m.) Motion by Tehassi Hill to accept the Oneida Total Integrated Enterprise FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 9. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report Chair: Liaison: Jacquelyn Zalim Tehassi Hill, Councilman (11:30 a.m. – 12:00 p.m.) Motion by Tehassi Hill to accept the Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association Liaison: Trish King, Tribal Treasurer EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Trish King to accept the report regarding Oneida Golf Enterprise – Ladies Professional Golf Association, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 15 of 21 Page 31 of 317 DRAFT C. AUDIT COMMITTEE Sponsor: Councilman Tehassi Hill, Chair 1. Accept January 14, 2016, Audit Committee meeting minutes Motion by Trish King to accept the January 14, 2016, Audit Committee meeting minutes, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers D. UNFINISHED BUSINESS 1. Accept update regarding Native Diversification Network–Procurement Technical Assistance Center donation request and delete from agenda Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the February 24, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by Lisa Summers to accept the request for support and to defer item to the Finance Committee to review the request; to identify funding source; and to bring back a final recommendation for the December 23, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to defer this item to a four (4) member Business Committee team to work with the presenters on other opportunities NDN-PTAC may be able to provide for the Tribe, seconded by Jennifer Webster. Motion carried unanimously. Motion by Trish King to accept the update regarding the Native Diversification Network–Procurement Technical Assistance Center donation request and delete from agenda, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 16 of 21 Page 32 of 317 DRAFT 2. Defer update regarding complaint # 2015-DR11-01 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. Motion by David Jordan to defer the update regarding complaint # 2015-DR11-01 to the March 30, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 3. Defer update regarding complaint # 2015-DR11-02 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried unanimously. Motion by David Jordan to defer the update regarding complaint # 2015-DR11-02 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 4. Review update regarding complaint # 2015-DR14-01 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously. Motion by David Jordan to defer the update regarding complaint # 2015-DR14-01 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 17 of 21 Page 33 of 317 DRAFT 5. Approve next steps and timeline for filling Assistant Development Division Director position Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Item was combined with item XVI.E.07. Enter e-poll results into the record regarding approval of two (2) actions for the special project regarding economic development, at the adoption of the agenda. Motion by Tehassi Hill to delete this item from the agenda, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 6. Authorize release of executive session documents to the Land Claims Commission Sponsor: Jennifer Webster, Councilwoman EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Jennifer Webster to defer this item to a joint meeting between the Business Committee and Land Claims Commission and to direct the Tribal Secretary to follow up on a meeting date with the Land Claims Commission, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 7. Approve two (2) actions for the special project regarding economic development Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Item was combined with item XVI.E.09. Enter e-poll results into the record regarding approval of two (2) actions for the special project regarding economic development, at the adoption of the agenda. Motion by David Jordan to delete this item from the agenda, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 18 of 21 Page 34 of 317 DRAFT 8. Approve three (3) actions regarding Sovereign Finance – Economic Development Training Proposal Sponsor: Trish King, Tribal Treasurer EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Trish King to approve the proposal with Sovereign Finance not to exceed $13,000; that the funding would come under the Special Project budget of the Business Committee Subcontracted Services expense line; and that the Chief Financial Officer be responsible for overseeing the contract, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers E. NEW BUSINESS 1. Approve forty-two (42) new enrollments and two (2) relinquishments Sponsor: Brandon Stevens, Councilman Motion by David Jordan to approve the forty-two (42) new enrollments and two (2) relinquishments, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 2. Adopt resolution titled Regarding Pardon of Judith Saldana Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to adopt resolution 03-09-16-B Regarding Pardon of Judith Saldana, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 3. Adopt resolution titled Regarding Pardon of Tammy VanDenBloomer Sponsor: Lisa Summers, Tribal Secretary Motion by Tehassi Hill to adopt resolution 03-09-16-C Regarding Pardon of Tammy VanDenBloomer, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 19 of 21 Page 35 of 317 DRAFT 4. Approve attorney contract # 2016-0108 Liaison: Lisa Summers, Tribal Secretary Motion by David Jordan to approve attorney contract # 2016-0108, motion fails for lack of support. Motion by Jennifer Webster to table this item, motion fails for lack of support. Motion by Jennifer Webster to table this item, seconded by Trish King. Motion carried with one opposed and one abstention: Ayes: Tehassi Hill, Trish King, Jennifer Webster Opposed: David Jordan Abstained: Brandon Stevens Not Present: Tina Danforth, Fawn Billie, Lisa Summers 5. Review Oneida Investment Report Sponsor: Larry Barton, Chief Financial Officer Motion by David Jordan to accept the Oneida Investment Report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 6. Accept updated legal opinion regarding F. Cornelius petition and move to open session Sponsor: JoAnne House, Chief Counsel Motion by Jennifer Webster to accept the updated legal opinion regarding F. Cornelius petition and move to open session, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Motion by David Jordan to accept the legal opinion and to direct the Tribal Secretary to begin scheduling a General Tribal Council meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 7. Enter e-poll results into the record regarding approval of next steps and timeline for filling Assistant Development Division Director position Sponsor: Lisa Summers, Tribal Secretary Motion by Tehassi Hill to enter the e-poll results into the record regarding approval of next steps and timeline for filling the Assistant Development Division Director position, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 20 of 21 Page 36 of 317 DRAFT 8. Discussion regarding concern 2016-DR13-01 Sponsor: Lisa Summers, Tribal Secretary (scheduled for 1:30 p.m.) Motion by Tehassi Hill to accept the discussion regarding concern # 2016-DR13-1 as FYI, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 9. Enter e-poll results into the record regarding approval of two (2) actions for the special project regarding economic development Sponsor: Lisa Summers, Tribal Secretary Motion by Tehassi Hill to enter the e-poll results into the record regarding approval of two (2) actions for the special project regarding economic development, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 10. Accept community complaint # 2016-CC-01 as information and forward to the appropriate area for follow up Sponsor: Lisa Summers, Tribal Secretary Motion by Tehassi Hill to accept the community complaint # 2016-CC-01 as information and forward to the appropriate area for follow up, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers 11. Approve limited waiver of sovereign immunity – Logicalis-IBM-Software Maintenance – contract # 2016-0202 Sponsor: Joanie Buckley, Division Director/Internal Services Division Motion by David Jordan to approve the limited waiver of sovereign immunity – Logicalis-IBM-Software Maintenance – contract # 2016-0202, seconded by Trish King. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers XVII. ADJOURN Motion by David Jordan to adjourn at 4:34 p.m., seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Lisa Summers Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ____________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016 Page 21 of 21 Page 37 of 317 Page 38 of 317 Page 39 of 317 BC Resolution # __-__-__-_ Older Americans Month 2016 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation includes a community of older Americans who deserve recognition for their contributions to our nation; and WHEREAS, the Oneida Nation recognizes that older adults are trailblazers—advocating for themselves, their peers, and their communities—paving the way for future generations; and WHEREAS, the Oneida Nation is committed to raising awareness about issues facing older Americans and helping all individuals to thrive in communities of their choice for as long as possible; and WHEREAS, we appreciate the value of inclusion and support in helping older adults successfully contribute to and benefit from their communities; and WHEREAS, our community can provide opportunities to enrich the lives of individuals of all ages by: • Promoting and engaging in activity, wellness, and social involvement. • Emphasizing home- and community-based services that support independent living. • Ensuring community members can benefit from the contributions and experience of older adults. NOW THEREFORE BE IT RESOLVED, we of the Oneida Nation do hereby proclaim May 2016 to be Older Americans Month. We urge every resident to take time this month to acknowledge older adults and the people who serve them as powerful and vital individuals who greatly contribute to our community. Page 40 of 317 Page 41 of 317 Page 42 of 317 BC Resolution # __-__-__-_ Oneida Representation on Midwest Tribal Energy Resources Association Board and Support of Association’s Department of Energy Grant Application WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee has supported past energy initiatives that support energy sovereignty and clean energy development; and WHEREAS, the Oneida Nation has been an Energy Star Partner since 2008; and WHEREAS, the Oneida Business Committee passed resolution 06-25-14-A, recognizing the Midwest Tribal Energy Resources Association (MTERA) as an inter-Tribal organization; and WHEREAS, MTERA’s mission is “To bring energy opportunities to Midwest Tribes that advance energy policy and development by leveraging resources, sharing information, gaining experience, identifying opportunities, and benefiting from real world projects.”; and WHEREAS, MTERA has approved its by-laws to further establish itself with its member Tribes; and WHEREAS, the Department of Energy funding opportunity DE-FOA-0001453, Establishment of an Inter-Tribal Technical Assistance Energy Providers Network, will allow MTERA to pursue its mission; and NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves that an Oneida staff person or other Tribal representative will be duly assigned to participate with the MTERA organization. BE IT FURTHER RESOLVED, that the representative is allowed to hold office on the MTERA board. BE IT FURTHER RESOLVED, the Oneida Business Committee approves the pursuit of the Department of Energy grant for up to $1 million during a grant period of up to 5 (five) years to further its organizational endeavors. BE IT FINALLY RESOLVED, the Oneida Nation commits up to 260 hours per year of in-kind support during the grant period. Page 43 of 317 VI. RESOLUTIONS C. Adopt resolution titled Revising Standard Oath for Elected and Appointed Positions Sponsor: Lisa Summers, Tribal Secretary Item deleted at the adoption of the agenda. Page 48 of 317 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 30 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the March 2, 2016 LOC Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Submitted by: Doug McIntyre, Staff Attorney/Legislative Reference Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Page 49 of 317 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The purpose of this request is to ask the OBC to accept the attached March 2, 2016 LOC meeting minutes. In accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar days after approval by the LOC [See LOC Bylaws, 4-2(a)]. Action Requested: Accept the LOC meeting minutes of March 2, 2016. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 50 of 317 Legislative Reference Office P.O. Box 365 Oneida, WI 54155 (920) 869-4376 (800) 236-2214 http://oneida-nsn.gov/LOC Committee Members Brandon Stevens, Chairperson Tehassi Hill, Vice Chairperson Fawn Billie, Councilmember David P. Jordan, Councilmember Jennifer Webster, Councilmember LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center March 2, 2016 9:00 a.m. Present: Brandon Stevens, Tehassi Hill and Jennifer Webster. Excused: David P. Jordan and Fawn Billie. Others Present: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Michelle Mays, Rae Skenandore, Leyne Orosco, Nancy Barton, Cathy L. Metoxen, Mike Debraska, Bonnie Pigman, Danelle Wilson, Rhiannon Metoxen, and Jo Anne House. I. Call to Order and Approval of the Agenda Brandon Stevens called the March 2, 2016 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Tehassi Hill to approve the agenda; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be approved 1. February 17, 2016 LOC Meeting Minutes Motion by Tehassi Hill to approve the February 17, 2016 LOC meeting minutes; seconded by Jennifer Webster. Motion carried unanimously. III. Current Business 1. Administrative Hearing Court (02:54-33:11) Motion by Jennifer Webster to defer discussion of the Administrative Hearing Court to a work meeting; seconded by Tehassi Hill. Motion carried unanimously. 2. Workplace Violence Policy (33:45-48:17) Motion by Jennifer Webster to accept the draft of the Workplace Violence Policy and forward to the Legislative Reference Office for a legislative analysis; seconded by Tehassi Hill. Motion carried unanimously. 3. Trust/Enrollment Committee By-Laws (48:24-01:07:51) Motion by Jennifer Webster to accept the memorandum regarding the status of the Trust/Enrollment Committee By-Laws as FYI and defer item back to sponsor for further development; seconded by Tehassi Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of March 2, 2016 Page 1 of 3 Page 51 of 317 4. Comprehensive Policy Governing Boards, Committees and Commissions Amendments (01:07:55-01:11:04) Motion by Jennifer Webster to accept the updated draft of the Comprehensive Policy Governing Boards, Committees and Commissions Amendments and to forward the draft to the Legislative Reference Office for an updated legislative analysis; seconded by Tehassi Hill. Motion carried unanimously. For the record: The changes to the Comprehensive Policy Governing Boards, Committees and Commissions Amendments are technical rather than substantive and do not require a second public meeting. 5. Employment Law (01:11:37-01:32:56) Motion by Jennifer Webster to accept the legislative analysis for the Employment Law, approve the public meeting packet and set a public meeting date for March 31, 2016; seconded by Tehassi Hill. Motion carried unanimously. 6. Eviction Law (01:33:11-01:33:49) Motion by Jennifer Webster to accept the Eviction Law status update memorandum and defer to the sponsor to bring this item back when ready; seconded by Tehassi Hill. Motion carried unanimously. 7. Garnishment Law Amendments (01:33:52-01:45:13) Motion by Tehassi Hill to accept the Garnishment Law Amendments public meeting comments; seconded by Jennifer Webster. Motion carried unanimously. Motion by Jennifer Webster to defer the Garnishment Law Amendments public meeting comments to the sponsor to schedule a work meeting; seconded by Tehassi Hill. Motion carried unanimously. 8. Per Capita Law Amendments (01:45:20-02:00:28) Motion by Jennifer Webster to accept the Per Capita Law Amendments status update memorandum and defer to the sponsor to bring back an updated draft with an updated legislative analysis; seconded by Tehassi Hill. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Updates (02:00:30-02:15:18) 1. Quarterly Report Motion by Tehassi Hill to accept the quarterly report and forward to the Oneida Business Committee; seconded by Jennifer Webster. Motion carried unanimously. 2. Memorandum regarding Legislative Procedures Act Motion by Jennifer Webster to defer this issue to a staff meeting with the Legislative Reference Office; seconded by Tehassi Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of March 2, 2016 Page 2 of 3 Page 52 of 317 VII. Executive Session VIII. Recess/Adjourn Motion by Tehassi Hill to adjourn the March 2, 2016 Legislative Operating Committee meeting at 11:16 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of March 2, 2016 Page 3 of 3 Page 53 of 317 Page 54 of 317 Page 55 of 317 MEMORANDUM TO: Finance Committee CC: Business Committee FR: Denise Vigue, Execut ive Assistant DT: March 22, 2016 RE: E- Po l l R es u lt s o f : F C M eet in g M in u t es o f M ar ch 1 4, 2 0 16 An E-Poll vot e of the Finance Committee was conduct ed to approve the March 14, 2016 Finance Comm ittee meet ing minutes. The results of the completed E- Poll are as f ollows: E-POLL RESULTS: There w as a Majority 5 YES votes from David Jordan, Jennifer Webster, Larry Barton, Patrick Stensl off, and Wesley Martin, Jr. to approve the Mar. 14, 2016 Finance Committee Meeti ng Minutes. The minutes will be placed on the next BC agenda of Mar ch 30, 2016 f or approval and the next Finance Committee agenda of April 4, 2016 to rat if y this E-Poll action. Yaw⩑ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Page 56 of 317 ONEI D A FI N ANCE COMMITTEE March 14, 2016 – 10:00 A.M. Business Committee Executive Conference Room REG UL AR M EETI NG M I NUTES Members Present: Patricia King, Treasurer/FC Chair David Jordan, BC Council Member Patrick Stensloff, Purchasing Director Larry Barton, CFO/FC Vice-Chair Jennifer Webster, BC Council Member Wesley Martin, Jr., Community Elder Member Members Excused: Chad Fuss, AGM/GGM Alternate O t her s P r esent: Carl Gamand, Ken House, Andrew John, Cletus Ninham, Nate Villarreal, Karen Doyen, Janice Jourdan, Rob Collins, Tami Walls, RaLinda Ninham-Lamberies, Rae Skenandore, and Brian A. Doxtator, note taker I. C al l t o O r d e r : The meeting was called to order by the FC Chair at 10:00 A.M. II. A p proval of Ag en da: March 14, 2016 Motion by Wesley Martin, Jr. to approve the Finance Committee agenda for March 14, 2016, with a modification to the agenda where item VII.1 be moved to the top of the agenda. Seconded by Councilman David Jordan. Motion carried unanimously. III. A p pr o v al of M i nut e s: FEBRUARY 15, 2016 (approved via FC E-Poll on 2/16/16) Motion by Councilwoman Jennifer Webster to ratify the FC E-Poll action of February 16, 2016, approving the Finance Committee meeting minutes of February 15, 2016. Seconded by Patrick Stensloff. Councilman David Jordan abstained. Motion carried. IV. Donation Request: 1. Oneida Robert Cornelius VFW–Honor Event Requestor: Chris J. Cornelius, VFW Historian Amount: $2,500.00 Verbal presentation by Cletus Ninham. Honoring WWII Veterans on May 21, 2016, starting at 11:00 a.m. Preparations are being made to honor Korean Veterans in 2017. Motion by Wesley Martin, Jr. to approve from the Finance Committee Donation Line $2,500.00. Seconded by Councilman David Jordan. Motion carried unanimously. V. T abl ed B usi nes s: No Tabled Business VI. C api t al E xpenditures: 1. Graybar (40) HG Readers Janice Jourdan, Gaming Surveillance Janice Jourdan and Karen Doyen were present to discuss purchasing 40 additional hand (access) readers; which is budgeted within the Fiscal Year 2016 budget. Page 1 of 4 Finance Committee Meeting Minutes of March 14, 2016 Page 57 of 317 Motion by C.F.O. Larry Barton to approve the Hand Geometry readers with the stipulation that Purchasing ensure G.S.A. pricing. Seconded by Councilman David Jordan. Motion carried unanimously. 2. Access, Inc. Janice Jourdan, Gaming Surveillance Nate Villarreal, System Administrator – M.I.S., was present to provide information on the scope of work. Motion by Councilman David Jordan to approve the Access, Inc. Capital Expenditure of $302,169.00. Seconded by Councilwoman Jennifer Webster. Motion carried unanimously. 3. Faith Technologies, Inc. Don DeChamps, Gaming M.I.S. Nate Villarreal, System Administrator – M.I.S., was present to provide information on the scope of work. Motion by Councilman David Jordan to approve the Capital Expenditure of $197,800.00, for Faith Technologies. Seconded by Councilwoman Jennifer Webster. Motion carried unanimously. 4. Mike Maass – Tilling RaLinda Ninham Lamberies, Assistant C.F.O. RaLinda Ninham Lamberies was present to provide information for tilling services (Sole Source) for 52 acres. R.F.P. was provided to three (3) vendors. Mike Maass was able to meet the deadlines provided within the R.F.P. Motion by David Jordan to approve $100,000. for tilling services from Mike Maass. Seconded by Wesley Martin, Jr. C.F.O. Larry Barton abstained. Motion carried. VI. New Business: 1. Gitchi Gaming, Inc. - Slot Stool Parts David Emerson, Gaming Slots Amount: $64,025.00 David Emerson was present to provide verbal information for the Gaming Slots Parts for Slot Stools Motion by Wesley Martin, Jr. to approve the Gitchi Gaming, Inc. in the amount of $64,025.00. Seconded by Councilwoman Jennifer Webster. Motion carried unanimously. 2. Miron Construction – Main Casino Renovation Tim Skenandore, Gaming Facilities Amount: $114,809.00 No one present to provide information Motion by Councilman David Jordan to approve the Miron Construction contract of $114,809. Seconded by Wesley Martin, Jr. Motion carried unanimously. Page 2 of 4 Finance Committee Meeting Minutes of March 14, 2016 Page 58 of 317 3. Miron Construction – WMSC Renovation Tim Skenandore, Gaming Facilities Amount: $67,037.00 No one present to provide information Motion by Councilman David Jordan to approve the WMSC Renovation contract of $67,037. Seconded by Wesley Martin, Jr. Motion carried unanimously. 4. Implementation of the Constitutional Amendments Melinda Danforth, OBC Vice-Chairwoman No one present to provide information. Motion by Councilwoman Jennifer Webster to defer to the Finance Office to research fiscal impacts and provide a recommendation for additional funding, if necessary; and to be brought back to the April 18, 2016, Finance Committee meeting; Seconded by Wesley Martin, Jr. Larry Barton abstained. Motion carried. 5. Establish Floyd Acheson Endowment Fund Susan White, Trust Director C.F.O. Larry Barton provided an over-all summary of the current status of Floyd Acheson Endowment Fund. C.F.O. recommends the fund be exclusive for scholarship; Motion by Councilwoman Jennifer Webster to direct the C.F.O. to provide a draft memo to the Business Committee Joint Trust/Enrollment Committee meeting, recommending terms of the Acheson fund to be specifically used towards scholarships. Seconded by Councilman David Jordan. C.F.O. Larry Barton abstained. Motion carried. VII. Donation Requests: 2. Spirit of the Hoops Requestor: David Powless, Owner Amount: $2,500.00 Motion by C.F.O. Larry Barton to approve from the Finance Committee Donation Line $2,500.00, for “Spirit of the Hoops.” Seconded by Councilwoman Jennifer Webster. Motion carried unanimously. 3. Woodland Indian Art Show & Market Requestor: Rae Skenandore Amount: $2,500.00 Rae Skenandore was present to provide information. 2016 Woodland Indian Art Show to be held July 1 – 3, 2016 - Powwow weekend. Motion by Councilwoman Jennifer Webster to approve from the Finance Committee Donation Line $2,500.00 for the Woodland Indian Art Show & Market. Seconded by Councilman David Jordan. C.F.O. Larry Barton abstained. Motion carried. 4. Family Access Solutions Program Requestor: Tami Polster Walls Judge Robert Collins and Tami Walls were present to provide information on this request to donate to Family Access Solutions. Motion by Councilwoman Jennifer Webster to approve $2,500 from the Finance Committee Donation Line; Seconded by Wesley Martin, Jr. Motion carried unanimously. Page 3 of 4 Finance Committee Meeting Minutes of March 14, 2016 Page 59 of 317 VIII. Executive Session: N one IX. Fol l o w U p: 1. FY16 – Q1 FC Report to the OBC Denise Vigue, Finance Motion by Councilwoman Jennifer Webster to approve the FY16 – Quarterly 1 FC Report to the O.B.C. Seconded by Councilman David Jordan. X. FY I and / or Thank Y ou: 1. Thank You: National Indian Child Welfare Association Sarah Kastelic, Executive Director Motion by Wesley Martin, Jr. to accept the National Indian Child Welfare Association thank you as FYI. Seconded by C.F.O. Larry Barton. Motion carried unanimously. 2. FYI: Green Bay Service Agreement Payment Paula King-Dessart, BC Office Motion by Wesley Martin, Jr. to accept the Green Bay Service Agreement Payment as FYI. Seconded by C.F.O. Larry Barton. Motion carried unanimously. 3. FYI: Bally (2) Game Conversions David Emerson, Gaming Slots Motion by Wesley Martin, Jr. to accept the Bally Conversions as FYI. Seconded by C.F.O. Larry Barton. Motion carried unanimously. 4. FYI: Bally (1) Game Conversion David Emerson, Gaming Slots Motion by Wesley Martin, Jr. to accept the Bally Conversion as FYI. Seconded by C.F.O. Larry Barton. Motion carried unanimously. XI. A d j our n: Motion by Councilman David Jordan to adjourn. Seconded by C.F.O. Larry Barton. Motion carried unanimously. The meeting ended at 11:10 A.M. The next Finance Committee meeting is scheduled for Monday, April 4, 2016 at 10:00 A.M. in the BC Executive Conference Room. Wesley Martin, Jr. is excused due to prior commitments. Minutes taken and transcribed by: Brian Doxtator, Assistant to the Treasurer Finance Committee- E-Poll Minutes Approval Date: March 22, 2016 Oneida Business Committee- FC Minutes- Approval Date: _____________________ Page 4 of 4 Finance Committee Meeting Minutes of March 14, 2016 Page 60 of 317 66 16 Page 61 of 317 Page 62 of 317 Oneida Tribe of Indians of Wisconsin FINANCE ADMINISTRATION N7210 Seminary Road P.O. Box 365 Oneida, WI 54155 Phone: 920- 869-4325 FAO@oneidanation.org FINANCE COMMITTEE 1st Quarter Report (Oct to Dec 2015) PURPOSE The Finance Committee is responsible for recommending financial policies, and budgets that support the mission values, and strategic goals of the organization. The FC’s role is to review the organization’s financial performance against its goals and recommends policies, long-range financial plans, and sustainability strategies to ensure the continued financial health of the Oneida Tribe. WHO WE SERVE The Finance Committee (FC) works with all departments within the organization to ensure all expenditures of any substantial amounts are procured in the most cost effective manner through the established Purchasing Process Manual. The FC also serves Oneida Community groups, Oneida charitable organizations, and Oneida tribal members through the Finance Committee Donation Policy and the Community Fund. FC MEMBERS The Finance Committee members include 3 BC members including the Treasurer who chairs the Finance Committee meetings; the Chief Financial Officer who acts as the Vice Chair; one member from Executive Management; one member from Program Management; and one Community Elder Member. Current members include: Patricia King, Treasurer/FC Chair David Jordan, BC Council Member Patrick Stensloff, Purchasing Director Wesley Martin, Jr., Community Elder member Larry Barton, CFO/FC Vice-Chair Jennifer Webster, BC Council Member Louise Cornelius, Gaming GM FC Alternate members: Fawn Billie, BC Council Member, Chad Fuss, Gam AGM & Terry Cornelius, CFA MEETINGS In the 1st Quarter the FC met six times on: Oct. 5, 2015; Oct. 19, 2015; Nov. 2, 2015; Nov 16, 2015; Nov 30, 2015; and Dec. 14, 2015. Meeting run times averaged 1 hour and 6 minutes. The FC Community Elder member attended six meetings and was paid a stipend for five meetings (one mtg. was less than an hour) for a total of $250 paid in stipends in the 1st Quarter. *ACTIVITIES SUMMARY Organizational Requests: In the 1st Quarter the FC reviewed/approved and/or accepted as FYI: thirty-one (31) Departmental requests for supplies, capital expenditures, Purchase Order increases and/or contracted services for an amount total of $8,296,905.20 The FC also reviewed fifteen (15) Gaming requests for gaming slot machines, gaming marketing services, and food & beverage services for a total amount of $3,439,146.24. Page 1 of 2 Finance Committee FY16 – 1st Quarter Report Page 63 of 317 Investment Updates: In the 1st Quarter there were two investment updates provided by the Chief Financial Advisor. For each quarter a synopsis of the tribes’ investment portfolio is provided by Callan Associates, Inc. In order to provide cost savings to the Finance Department it was decided not to renew this service for FY16 and to rely on the update reports from the investment managers from Northern Trust and to summarized by Finance. Although the services from Callan were quite detailed, they were not timely, which is another reason not to renew their contract. From the Callan Quarterly Review for period ending 6/30/15 the main information from this quarter was globally all money managers had a .57% total portfolio gain and as a group outperformed their indexes. As an FYI the portfolio is made up of a diversification of stocks and bonds representing large cap, small cap core, international, and bond markets; each with different objectives such as growth, value and long term duration. From the Callan Quarterly review for period ending 9/30/15 a review of all the managers as compared to their indices was discussed. The main concern in this period was oil prices and how it affected the market as a whole. It is noted that our managers are very defensive in their investments so although returns were down slightly they did outperform overall from the benchmarks. An RFP for a new manager was done this quarter and will be represented in the next update. FC Donations: Due to the FY16 budget not being approved by GTC until December only two Donation Requests were reviewed; both were approved for a total of $5,000.00. Another request deferred from the BC was reviewed and determined not to fit any of the Donation Policy categories. It was denied and referred back to the next BC work meeting. The 1st Quarter Donation activity sheet the FC receives is attached. Community Fund: The FC reviewed fifteen (15) Community Fund requests. All were approved for a total of $4,380.00 in funding assistance. One request was to assist an elder artist with art show fees, one was for a youth educational trip (fees), and the remaining requests were for youth development in the form of extracurricular sports activities. There was also one Community Fund Product request that was approved for 13 cases for an Elder/Community Event. The 1st Quarter CF balance sheet the FC receives is attached. * Details of all requests/activities by the Finance Committee can be found in the minutes that are submitted to the OBC at each of their regularly scheduled meeting. Page 2 of 2 Finance Committee FY16 – 1st Quarter Report Page 64 of 317 Finance Committee Donation Line for FY2016 The Finance Committee has established a Donation Policy and process that has been updated for the new fiscal year. Specific changes include the maximum amount a group can request in the fiscal year, which is $2,500. As noted in the FC meeting of 9/11/15, “…this is to accommodate the increased number of requests being received.” The other change for FY16 is the specific donation provisions in Article V., 5.3., of the Donation Policy that clarifies allocation amounts. The FC Donation line for FY16 is $44,000 and the breakdown within each category is: 1. $17,600 - for Oneida Community Causes (40%) 2. $17,600 - for local groups in surrounding areas/counties (40%) 3. $8,800 - for National Groups (20%) All Requestors from the Oneida community, local churches/charitable organization, and National Indian affiliated groups who are seeking donations and or sponsorships are asked to complete a Three-Part Form specifying nature of request. The specific focus of groups/requestors from the policy includes:     Not-for-Profit Charitable Groups; Oneida Affiliated Veteran’s Groups; Socially /Environmentally Conscious Groups; or Special Funded Groups With a limited amount of Donation Funds, the Finance Committee’s priority is focused on the Oneida Community here in Wisconsin, all Oneida enrolled members, and organizations that provide services that benefit Oneida members. The Finance Committee will normally review donation requests at their second meeting of each month. The Finance Committee will review requests on a first come first served basis. All requests for donations are sent a donation packet. Following on the next page is the 1st Quarter Donation activities: Page 65 of 317 Oneida Finance Committee - FY 2016 DONATIONS (Beginning Balance $44,000) Meeting Date Name of Requester 19-Oct-15 FIRST QUARTER Amount Requested Representing Category/ Type FC Action NO REQUESTS FOR OCTOBER 1 16-Nov-15 Rev Ann Bullis Oneida United Methodist Church $ 2,500.00 2/Church Approved- pay when FY16 budget is passed 2 14-Dec-15 Janet Saiz WI Indian Education Association $ 2,500.00 2/N-f-P Approved Council Member-defer from OBC Not Determined 3 14-Dec-15 David Jordan Not Eligible FC Donation Totals After First Quarter Percentages/Designations 1. Oneida Community Causes-40% 2. Local Groups (Chairitable)-40% 3. Nat'l Grps (Indian Affiliated)-20% Allocation per Category $ 17,600.00 $ $ 17,600.00 $ $ 8,800.00 $ Remainling Balance 17,600.00 12,600.00 8,800.00 Requests reviewed from Not-for-Profits, Oneida Affiliated Vets Grps, Grps Socially/Enviro Conscious Grps, Spl Funded Donations limited to $2,500 per req/yr Denied and defer to BC wk mtg Page 66 of 317 Prepared for the FINANCE COMMITTEE Meeting on: January 4, 2016 COMMUNITY FUND - FUNDING Allocation Update – FY16 Allocated Funding Amount – $50,000.00 1ST Quarter (Oct-Dec 2015) OCT - Fund Requests – 7 $2,100.00 NOV - Fund Requests – 5 $1,500.00 * DEC - Fund Requests – 3 $780.00 $4380.00 Total Remaining Fund Balance Amount: $45,620. 00 * December Monthly Review- Actual Date: 11/30/15 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ COMMUNITY FUND - PRODUCT Allocation Update - Contract Year (CY) 2015-16 (July 2015 through June 2016) CY Allocated Product Amount: $5,000 (Approx. 534.75 Cases) 1st Quarter (July-Sept 2015) 2nd Quarter (Oct-Dec 2015) Spend Amount = 2558.08 Spend Amount = 109.07 Approved Product Requests = 12 Approved Product Requests = 1 Total Cases Approved = 304 Total Cases Approved = 13 Remaining Product =2332.85 or Approx 249.50 Cs. Page 67 of 317 Product - List of Events Contract Year (CY) 2015-16 (July 2015 through June 2016) Q1 (Jul-Sept 2015) Oneida Relay-for-Life Event - July 2015 Oneida Powwow - July 2015 Oneida 4-H Falling Leaves Club brat barn sales ONHS Summer Athletic Camp Community Picnic 7/7 Community Picnics 8/4 Oneida's Big Apple Fest AO-4th Annual Oneida Baseball Tournament concession sales Jeffrey Skenandore Jr Golf Fundraiser On^yote?a.ka. Gathering-Community Evt Unity of Nations -Art Show Girls Volleyball Camp Q2 (Oct-Dec 2015) Elder Services-Community Open House Page 68 of 317 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 30 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Defer Community Development & Planning Committee FY ’16 1st quarter report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Melinda J. Danforth, Tribal Vice Chairwoman Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 69 of 317 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Community Development Planning Committee respectfully requests a deferral to the April 13, 2016, regular Business Committee meeting. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 70 of 317 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 30 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Please accept the Quality of Life Committee Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. February 11, 2016 Quality of Life Meeting Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Fawn Billie, Council Member Primary Requestor/Submitter: Nicolas A. Reynolds/Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 71 of 317 Quality of Life Committee Chair: Fawn Billie Vice Chair: Tehassi Hill Members: Trish King Lisa Summers Brandon Stevens Date: Time: Location: February 11th, 2016 8:30 am to 10:30 am BC Executive Conference Room Draft Meeting Minutes I. Call to Order and Roll Call (_8_:_38_ am) _X_ Fawn Billie, QoL Chair _X_ Tehassi Hill, QoL Vice Chair _X_ Trish King, BC Treasurer ___ Lisa Summers, OBC Secretary _X_ Brandon Stevens, OBC Councilman (P- present, A- Absent) Others in Attendance: Pat Pelky, Eric Boulanger, Mandy Schneider, Dr. Ravinder Vir, Melissa Nuthals, Eric Krawczyk, Tina Jorgensen. II. Approve the Agenda III. Meeting Notes to be approved A. January 14, 2016 Meeting Minutes MOTION by Tehassi Hill to approve the agenda. Second by Brandon Stevens. Motion carried unanimously. MOTION by Trish King to approve the January 14, 2016 meeting minutes. Second by Tehassi Hill. Motion carried unanimously. IV. Old Business V. New Business A. Quality of Life FY 2017 Budget—Fawn Billie Discussion Notes: We need to create a budget for FY2017. Want to bring in presenters and fund the initiatives related to the Drug Initiative. Clarification from the Treasurer that standing committee’s don’t usually have a budget. Wanted to suggest that the Quality of Life Standing Committee handle the sports registration requests that are coming in larger numbers to the Finance Committee. Could Quality of Life then budget for expenses related to the employee exercise program? No. If done, would need to be open for community, not just employees. Might consider the Coke fund being under Quality of Life, and giving specific charge to fund community type events. Finance Committee agreed to a tentative idea of moving it to Quality of Life. Otherwise standing committee’s don’t have budgets. Currently give out up to $300 per individual, and $1,500 per group. Funds usually run out before end of the year. Is there a criteria that clarifies what is an individual and what is a group? Usually groups and organizations are registered somehow. Can bring back more information next month. Suggestion would be to develop criteria for the program to determine what is the best use of the funds (funding an individual to run the Cellcom Marathon, vs. funding a youth group to participate in a camp, etc.). Suggestion to consider the health ramifications of selling soda in the community and then using the percentage of return on sales to fund health initiatives. Suggestion that there be a specific strategic intent of budget and to not keep lots of small little pots of money all over. Need to stick to the intention of the quality of life committee. Suggestion that maybe the community (Coke) fund should be administered through the same office as the Catastrophic Fund. Clarification that the intent of moving the Coke fund under Quality of Life would be to Quality of Life Committee Meeting Minutes February 11, 2016 Page 1 of 3 Page 72 of 317 use it to fund initiatives, camps, events that are set by the Quality of Life Committee. More information needs to be gathered and bring in the people who are already doing these types of activities so we aren’t overlapping. MOTION by Trish King for herself to bring back the history of the fund, trends of what people request, and the current policy for the fund. Second by Tehassi Hill. Motion carried unanimously. B. Technical Assistance Grant—Fawn Billie DISCUSSION: Suggestion to send the information to Rich Vanboxtel to be assigned to someone. Suggestion that it not be held at AJRCCC because people think that it is for elders. Who is the audience? The audience includes anyone who works with youth, police, etc. to help people recognize the signs and symptoms of drug use and presence in the community. Class covers how to recognize signs of drug sales through business fronts, signs of usage and risk factors, and how to do prevention, how to intervene when it happens, etc. Question whether we are ready for helping people once the recognition begins to happen. That is what is being done in the Social Marketing Plan? Questions at community meeting had to do with what to do when they find/see the activity happening. Coping skills are needed now. Awareness is a huge issue. MOTION by Tehassi Hill to move forward with the grant and send the information to OPD. Second by Trish King. Motion carried unanimously. C. Spirit of Hoops Request—Fawn Billie DISCUSSION: David Powless (Wisconsin Oneida) lives in New Mexico and is president of the company doing these basketball camps. He is looking to do a 2-3 day camp here in Oneida. He would need about 8-10 volunteers. Recommendation to send this to finance, however there are limitations on what can be paid for, such as travel. Alternative thought is that we have a lot of people in the area who can do basketball camps. David Powless is really good, but we also need some leadership mentoring to help kids understand and know how to be successful and build self-esteem in other ways to cause they aren’t going to get it at home. Could have the local top known players come in and help or at least speak to the participants. Interested in supporting this because it is an member owned business. Maybe it’s a wellness camp, week long, could incorporate other things. Suggestion to consider early summer (off time for players, etc.). Request to finance committee would be to sponsor as a host of the event. Finance could sponsor up to $1,500. Maybe St. Norbert could sponsor as well, and consider rec, Oneida Schools, and maybe other schools too. Suggestion to get Rec, Fitness, and Schools involved because they can help promote, coordinate, etc. Fawn would be willing to meet with Ryan and see if they can take the lead. YES might be able to help if funding can be used from local schools. Suggestion that Seymour Schools might be very interested. Suggestion to meet with Don White because those are all his areas. Suggestion that it could maybe be funded through Diabetes Prevention, but not this year. Need an updated flyer, and take off the sponsorships (because it is draft), and update the proposal. Concern that you want to empower people in the community to build relationships with these youth because people that live outside the community leave. Skills camps are starting to focus on making great players instead of great teams, and want to make sure that the camp tackles multiple perspectives. There are people locally who want to do camps but lack the organization to make there offers legitimate. Then those are the people that you want to bring in to learn from this experience on how to get organized. In the past, this effort came through fitness through Scott. Could send this back to Ryan. Suggestion to ask for proposals from community with outline of expectations that they would need to fulfil. Want people in the community to learn to develop and organize like this, with 501(c)3 and having their own financial impacts of these things figured out, etc. Could this proposal include some element of mentoring locals to do the same type of thing. Could direct programs within the organization to do something similar. Could put through 7871. Should check with Fitness to see if they have funding already allocated for this. MOTION By TH to have Fawn Billie contact Don White and clarify Fitness has funding allocated to this and if not to send it to Finance Committee or bring back here. Second by Trish King. Motion carried unanimously. Quality of Life Committee Meeting Minutes February 11, 2016 Page 2 of 3 Page 73 of 317 VI. Standing Items A. Drug Task Force Marking Plan Update—Tina Jorgensenr Excerpt from January 14, 2016 Quality of Life Meeting: Motion by Trish King to accept the update; to have Fawn contact Housing for additional information, schedule a work meeting with the Task Force and Oneida Tribal School Student Council, YES, and Sarah’s group (yetiyatanunha?) to create a social marketing strategy on drug use in Oneida. Second by Tehassi. Motion carried unanimously. Excerpt from December 10, 2015 Quality of Life Meeting: Motion by Tehassi Hill to: Accept the Drug Task Force update, and; The Drug Task Force reach out to Tina Jorgensenr to facilitate them through the social marketing plan, and; The Drug Task Force coordinate a meeting schedule, and; A Community Meeting be held to create awareness of signs of drug abuse coordinated by Tina Jorgensenr on January 12. Second by Brandon Stevens. Motion carried unanimously. DISCUSSION: The Social Marketing Plan is about halfway finished. The target audiences and high level th goals are identified. Next meeting is Feb. 25 . MOTION by Tehassi Hill to accept the update. Second by Brandon Stevens. Motion carried unanimously. B. Youth Treatment Facility (no update) VII. Reports VIII. Additions IX. Adjourn (_10_:_35_ am) MOTION by Trish King to adjourn at 10:35. Second by Brandon Stevens. Motion carried unanimously. Quality of Life Committee Meeting Minutes February 11, 2016 Page 3 of 3 Page 74 of 317 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 30 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Please accept the FY2016 1st Quarter Report for the Quality of Life Standing Committee 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Fawn Billie, Council Member Primary Requestor/Submitter: Nicolas A. Reynolds/Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 75 of 317 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Quality of Life Committee is a standing committee of the Oneida Business Committee. In compliance with reporting requirements, the FY2016 1st Quarter Report of the Quality of Life Committee is attached for consideration and approval by the Oneida Business Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 76 of 317 Quality of Life Committee FY 2016 1st Quarter Report (October – December, 2015) PURPOSE: The Quality of Life Committee is a standing committee of the Oneida Business Committee that will have oversight respo [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A914ce42961a18d58. Public record. Not legal advice.