# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A8557b5de273202fe ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 181 Oneida Business Committee Executive Session 8:30 AM Tuesday, June 11, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, June 12, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Kahletsyalúsla - Recognition of Edna "Edi" Cornelius-Grosskopf, Judi Jourdan, and Adrianna Pelky Sponsor: Jennifer Webster, Councilwoman III. ADOPT THE AGENDA IV. OATH OF OFFICE A. V. Oneida Nation Arts Board - Burdeena Endhunter Sponsor: Lisa Summers, Secretary MINUTES A. Approve the May 22, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary B. Approve the May 23, 2019, quarterly reports Business Committee meeting minutes Sponsor: Lisa Summers, Secretary C. Approve the June 3, 2019, special Business Committee meeting minutes Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 7 June 12, 2019 Public Packet VI. VII. 2 of 181 RESOLUTIONS A. Adopt resolution entitled Authorizing the Purchase of Extrication Equipment for the Village of Hobart using Self-Governance Funds for the purpose of Fire Protection Services Sponsor: Lisa Summers, Secretary B. Adopt resolution entitled Authorizing the Transfer of General Self-Governance Funds to the Town of Oneida for the Purchase of a Back-up Generator System Sponsor: Lisa Summers, Secretary C. Adopt resolution entitled Support for the Indian Buffalo Management Act Sponsor: Larry Barton, Chief Financial Officer D. Adopt resolution entitled Correcting resolution # BC-05-22-19-A - Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project Sponsor: Troy Parr, Division Director/Community & Economic Development E. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for a Lacrosse Box Sponsor: Ernie Stevens III, Councilman F. Adopt resolution entitled Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park Sponsor: Ernie Stevens III, Councilman APPOINTMENTS A. Determine next steps regarding one (1) vacancy with term ending February 28, 2020 - Southeastern Wisconsin Oneida Tribal Services Advisory Board Sponsor: Lisa Summers, Secretary B. Determine next steps regarding two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary C. Determine next steps regarding one (1) vacancy with term ending February 28, 2022 - Audit Committee Sponsor: Lisa Summers, Secretary D. Determine next steps regarding one (1) vacancy with term ending December 31, 2022 - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 2 of 7 June 12, 2019 Public Packet VIII. 3 of 181 STANDING COMMITTEES A. FINANCE COMMITTEE 1. B. LEGISLATIVE OPERATING COMMITTEE 1. X. XI. Approve the June 3, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer Accept the May 15, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman TRAVEL REQUESTS A. Approve the travel request - Councilman Daniel Guzman King - Region 5 Strategic Planning Summit - Bloomington, MN - July 8-11, 2019 Sponsor: Daniel Guzman King, Councilman B. Enter e-poll results into the record regarding the approved travel request for ViceChairman Brandon Stevens to attend the Haskell Indian Nations University Presidential Interviews in Lawrence, KS - May 28-30th, 2019 Sponsor: Lisa Summers, Secretary NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Wisconsin Public Service request for service - file # 2019-0419 Sponsor: Jacque Boyle, Division Director/Public Works B. Approve a limited waiver of sovereign immunity - Wisconsin Public Service requests for service and Distribution Facilities Installation agreement - file # 2019-0614 Sponsor: Jacque Boyle, Division Director/Public Works C. Approve a limited waiver of sovereign immunity - Shift4 Payments, LLC, Merchant Processing agreement-Merchange application - file # 2019-0592 Sponsor: Louise Cornelius, Gaming General Manager D. CDC # 18-010 – Approve two (2) requested actions Sponsor: Troy Parr, Division Director/Community & Economic Development E. Approve the submission of a request by the Homeless Shelter Team to the Economic Development, Diversification and Community Development Fund for a facility renovation Sponsor: David P. Jordan, Councilman F. Post eight (8) vacancies for alternates on the Oneida Election Board for the 2019 Special Election Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 7 June 12, 2019 Public Packet XII. 4 of 181 G. Post one (1) vacancy - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary H. Re-post four (4) vacancies for the Oneida Youth Leadership Institute - Board of Directors Sponsor: Lisa Summers, Secretary I. Approve the Oneida Head Start /Early Head Start Selection for 2019-2020 Sponsor: Jennifer Webster, Councilwoman REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Community Library Board FY-2019 2nd quarter report Sponsor: Dylan Benton, Chair/OCLB EXCERPT FROM MAY 23, 2019: Motion by Jennifer Webster to defer the Oneida Community Library Board FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried. B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Land Claims Commission FY-2019 2nd quarter report Sponsor: Loretta V. Metoxen, Chair/OLCC EXCERPT FROM MAY 23, 2019: Motion by David P. Jordan to defer the Oneida Land Claims Commission FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried. 2. Accept the Oneida Land Commission FY-2019 2nd quarter report Sponsor: Rae Skenandore, Chair/OLC EXCERPT FROM MAY 23, 2019: Motion by David P. Jordan to defer the Oneida Land Commission FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried. Oneida Business Committee Regular Meeting Agenda Page 4 of 7 June 12, 2019 Public Packet XIII. 5 of 181 EXECUTIVE SESSION A. B. REPORTS 1. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 2. Accept the Self-Governance report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs AUDIT COMMITTEE 1. Accept the May 16, 2019, regular Audit Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Final Judiciary – Appellate and Trial Court performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 3. Accept the Final Judiciary – Family Court performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 4. Accept the Mississippi Stud rules of play compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 5. Accept the Three Card Poker rules of play compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 6. Accept the Ultimate Texas Hold'em rules of play compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 5 of 7 June 12, 2019 Public Packet 6 of 181 C. UNFINISHED BUSINESS 1. Adopt resolution entitled Finalizing the Dissolution of Oneida Seven Generations Corporation Sponsor: Jo Anne House, Chief Counsel EXCERPT FROM MAY 22, 2019: Motion by David P. Jordan to defer the resolution entitled Finalizing the Dissolution of Oneida Seven Generations Corporation to the June 12, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried. 2. Review case # NG-019-14 and # NG-019-016 Sponsor: David P. Jordan, Councilman EXCERPT FROM MAY 22, 2019: Motion by David P. Jordan to send case # NG019-014 and NG-019-016 to Chief Counsel for review and response to be brought back to the June 12, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried. 3. File # 2019-GMDR03-01 - Determine next steps Sponsor: Tehassi Hill, Chairman EXCERPT FROM MAY 22, 2019: Motion by Jennifer Webster to defer file # 2019GMDR03-01 to the OBC Officers to complete the identified follow-up, seconded by Kirby Metoxen. Motion carried. 4. Complaint # 2019-CC-01 - Accept the closeout report and approve the recommended actions Sponsor: Jennifer Webster, Councilwoman & Ernie Stevens III, Councilman EXCERPT FROM January 23, 2019: Motion by Kirby Metoxen to defer complaint # 2019-CC-01 to the liaisons to work with the budget owner on this issue and bring back a recommendation when ready, seconded by Lisa Summers. Motion carried. D. NEW BUSINESS 1. File # ED19-010 - Complete an initial review Sponsor: Troy Parr, Division Director/Community & Economic Development 2. Approve two (2) actions regarding a judicial resignation Sponsor: Tehassi Hill, Chairman 3. Approve the attorney contract - Quarles & Brady LLP - file # 2019-0633 Sponsor: Jo Anne House, Chief Counsel 4. Approve a limited waiver of sovereign immunity - Baker Tilly Virchow Krause LLP agreement - file # 2019-0591 Sponsor: Larry Barton, Chief Financial Officer 5. Discuss vacancy and nominations for the Department of Health and Human Services Secretary's Tribal Advisory Committee (STAC) Sponsor: Tehassi Hill, Chairman Oneida Business Committee Regular Meeting Agenda Page 6 of 7 June 12, 2019 Public Packet XIV. 7 of 181 6. Accept the Annual Project Targets progress matrix as information Sponsor: Brandon Stevens, Vice-Chairman 7. Review application(s) for one (1) vacancy with term ending February 28, 2020 - Southeastern Wisconsin Oneida Tribal Services Advisory Board Sponsor: Lisa Summers, Secretary 8. Review application(s) for two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary 9. Review application(s) for one (1) vacancy with term ending February 28, 2022 - Audit Committee Sponsor: Lisa Summers, Secretary 10. Review application(s) for one (1) vacancy with term ending December 31, 2022 - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Summers, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 7 of 7 June 12, 2019 Public Packet 8 of 181 Oneida Business Committee Agenda Request Kahletsyalúsla - Recognition of Edna "Edi" Cornelius-Grosskopf, Judi Jourdan, and Adrianna Pelky 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: Kahletsyalúsla - The heart felt encouragement of best in each of us Recognition of Edna "Edi" Cornelius-Grosskopf for her publication of her book, Traveling Home Blessed by Spirit-filled Songs : A Journey to Indian Boarding School and Home, as well as the illustrator, Judi Jourdan, and local publisher, Adrianna Pelky of Phia Studios. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 9 of 181 Oneida Business Committee Agenda Request Oneida Nation Arts Board - Burdeena Endhunter 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Burdeena Endhunter for the Oneida Nation Arts Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 10 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On May 8, 2019 the Oneida Business Committee appointed Burdeena Endhunter to the Oneida Nation Arts Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 11 of 181 Approve the May 22, 2019, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 06/12/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Report ☐ Memo/Letter ☐ Legal Review ☐ Other: Describe ☐ Resolution ☒ Minutes ☐ Bylaws ☐ Contract ☐ Fiscal Impact Statement ☐ Statement of Effect 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 12 of 181 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, May 21, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, May 22, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Councilmembers: Daniel Guzman King, David Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Treasurer Trish King; Arrived at: Chairman Tehassi Hill at 9:55 a.m., Councilman Ernie Stevens III at 8:53 a.m.; Others present: Jo Anne House, Ralinda Ninham-Lamberies, Lisa Liggins, Jeff Bowman, Nathan King, Jeff House, Jackie Zalim, Laura Laitinen-Warren, Pete King III, Becky Demmith, Steve Ninham, Kathy Hughes, Mary Shaw, Lisa Tillman, Eric McLester, Chad Fuss, Danelle Wilson, Dena Skenandore, Jon Paul Genet, Justin Fox, Brian Doxtator, Tana Aguirre, Jessica Wallenfang, Krystal John (via telephone), Loucinda Conway; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Council members: David Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Treasurer Trish King, Daniel Guzman King; Arrived at: n/a Others present: Jo Anne House, Ralinda Ninham-Lamberies, Lisa Liggins, Mercy Metoxen, Brian Doxtator, Chris J. Cornelius, Jen Falck, Chris Johnson, Michael Troge, Cindy Lecker, Dean La Flex, Cheryl DuBois, Geraldine Danforth, Josh Cottrell; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:30 a.m. For the record: Treasurer Trish King is out on pre-planned vacation. Councilman Daniel Guzman King is out on approve travel. II. OPENING (00:00:09) Opening provided by Chairman Tehassi Hill. Oneida Business Committee Regular Meeting Minutes Page 1 of 11 May 22, 2019 Public Packet 13 of 181 DRAFT III. ADOPT THE AGENDA (00:03:47) Motion by David P. Jordan to adopt the agenda with one (1) change [delete item XIV.E.4. Review the Chapter 19 Minimum Internal Control Standards and determine next steps], seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King IV. OATH OF OFFICE Oath of office administered by Secretary Lisa Summers. Mercy Metoxen was present. Burdeena Endhunter was not present. A. V. Oneida Nation Arts Board - Burdeena Endhunter and Mercy Metoxen (00:04:40) Sponsor: Lisa Summers, Secretary MINUTES A. Approve the February 22, 2019, emergency Business Committee meeting minutes (00:06:55) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the February 22, 2019, emergency Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King B. Approve the May 8, 2019, regular Business Committee meeting minutes(00:07:21) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the May 8, 2019, regular Business Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King Oneida Business Committee Regular Meeting Minutes Page 2 of 11 May 22, 2019 Public Packet 14 of 181 DRAFT VI. RESOLUTIONS A. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project on May 22, 2019 (00:07:48) Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land Motion by Lisa Summers to adopt resolution 05-22-19-A Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project on May 22, 2019, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King B. Adopt resolution entitled Oneida Nation Support of Sports Betting Core Principles (00:10:59) Sponsor: Jo Anne House, Chief Counsel Motion by Brandon Stevens to adopt resolution 05-22-19-B Oneida Nation Support of Sports Betting Core Principles, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Jennifer Webster Opposed: Lisa Summers Abstained: Ernie Stevens III Not Present: Daniel Guzman King, Trish King C. Adopt resolution entitled Interpretation of Resolution # BC-02-27-19-B, Regarding the Education Endowment (00:14:10) Sponsor: Lisa Liggins, Chair/Oneida Nation School Board Motion by Lisa Summers to adopt resolution 05-22-19-C Interpretation of Resolution # BC-02-27-19-B, Regarding the Education Endowment, also known as the Ramah Fund Allocation with two (2) changes [1) title change as noted in the motion; and 2) in line 32, correct "Fund" to "Endowment"], seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King VII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Approve the May 13, 2019, regular Finance Committee meeting minutes (00:20:10) Sponsor: Trish King, Treasurer Motion by Lisa Summers to approve the May 13, 2019, regular Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King Oneida Business Committee Regular Meeting Minutes Page 3 of 11 May 22, 2019 Public Packet 15 of 181 DRAFT B. LEGISLATIVE OPERATING COMMITTEE 1. Accept the May 1, 2019, regular Legislative Operating Committee meeting minutes (00:20:37) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the May 1, 2019, regular Legislative Operating Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King 2. Accept the Oneida Personnel Commission May 2019 update (00:21:03) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to accept the Oneida Personnel Commission May 2019 update, seconded by Lisa Summers. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King C. QUALITY OF LIFE COMMITTEE 1. Accept the March 14, 2019, regular Quality of Life Committee meeting minutes (00:23:40) Sponsor: Brandon Stevens, Vice-Chairman Motion by David P. Jordan to accept the March 14, 2019, regular Quality of Life Committee meeting minutes, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King 2. Accept the April 11, 2019, regular Quality of Life Committee meeting minutes (00:25:40) Sponsor: Brandon Stevens, Vice-Chairman Motion by David P. Jordan to accept the April 11, 2019, regular Quality of Life Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King Oneida Business Committee Regular Meeting Minutes Page 4 of 11 May 22, 2019 Public Packet 16 of 181 DRAFT VIII. UNFINISHED BUSINESS A. Approve the Oneida Head Start/Early Head Start By-Laws - file # 2011-1378 (00:26:07) Sponsor: Jennifer Webster, Councilwoman Motion by David P. Jordan to accept the Oneida Head Start/Early Head Start By-Laws - file # 20111378, seconded by Lisa Summers. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King Motion by Lisa Summers to send the identifed issues for the Board, Committees, Commissions law to the Legislative Operating Commitee to include for potential amendments moving forward for all the Board, Committees, Commissions identied to be in that gap group, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King IX. TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen - Native American Tourism of Wisconsin (NATOW) 2020-2021 Strategic and 2019 Conference Planning Danbury, WI - February 19-21, 2019 (00:34:15) Sponsor: Kirby Metoxen, Councilman Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the Native American Tourism of Wisconsin (NATOW) 2020-2021 Strategic and 2019 Conference Planning in Danbury, WI - February 19-21, 2019, noting it was grant funded, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King X. TRAVEL REQUESTS A. Approve the travel request - Councilman Kirby Metoxen - 29th National Indian Head Start Directors Association Management Training Conference - Scottsdale, AZ - June 24-27, 2019 (00:35:08) Sponsor: Kirby Metoxen, Councilman Motion by David P. Jordan to approve the travel request for Councilman Kirby Metoxen to attend the 29th National Indian Head Start Directors Association Management Training Conference in Scottsdale, AZ - June 24-27, 2019, noting the total estimated cost should be include in the report upon return, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King Oneida Business Committee Regular Meeting Minutes Page 5 of 11 May 22, 2019 Public Packet 17 of 181 DRAFT B. Approve the travel request - Treasurer Trish King - Tribal Treasury Advisory Committee meeting and public meeting - Washington DC - June 18-21, 2019 (00:37:51) Sponsor: Trish King, Treasurer Motion by David P. Jordan to approve the travel request for Treasurer Trish King to attend the Tribal Treasury Advisory Committee meeting and public meeting in Washington DC - June 18-21, 2019, seconded by Lisa Summers. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Trish King XI. NEW BUSINESS A. Determine next steps regarding Emergency Closing Compensation options (00:38:37) Sponsor: Geraldine Danforth, Area Manager/Human Resources Motion by Lisa Summers to approve option five [listed in the Human Resources Area Manager memorandum dated May 9, 2019] and direct Human Resources to come back with the supporting documents [i.e. draft resolution, draft SOP(s), fiscal analysis] for approval, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King Secretary Lisa Summers left at 9:30 a.m. B. Review the Bingo (Chapter 2) Oneida Gaming Minimum Internal Controls and determine appropriate next steps (01:00:50) Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission Motion by Brandon Stevens to accept the notice of the OGMICR Section for Bingo Chapter 2 approved by the Gaming Commission on April 30, 2019, and directs notice to the Gaming Commission there are no requested revisions under section 501.6-14(d), seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers C. Accept the closeout report and recommendation regarding an Employee Giving Program (01:03:28) Sponsor: Jennifer Webster, Councilwoman Motion by Jennifer Webster to accept the closeout report and approve the recommendation to not implement the Employee Giving Program, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 11 May 22, 2019 Public Packet 18 of 181 DRAFT D. Approve exception to resolution # BC-12-27-16-A for June 25-26, 2019 (01:05:40) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve an exception to resolution # BC-12-27-16-A and cancel both the executive discussion meeting on June 25, 2019, at 8:30 a.m. and the regular meeting on June 26, 2019, at 8:30 a.m., due to no quorum, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers XII. REPORTS A. OPERATIONAL 1. Determine next steps regarding the Education and Literacy Service Group FY2019 2nd quarter report - not submitted (01:07:50) Sponsor: delete this line Motion by Jennifer Webster to for the BC Officers to follow-up on the missing report, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Item XIV.A. is addressed next. XIII. GENERAL TRIBAL COUNCIL A. Approve the 2019 semi-annual report book contents and audit packet (01:17:10) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the 2019 semi-annual report book contents and Treasurer's report packet, with the five (5) changes [1) the BC Officers will follow-up with the Service Group and the BC liaisons will follow-up with the Boards, Committees, and Commisisons listed on page 3 of the book allowing their report submissions no later than Wednesday, May 29, 2019; 2) delete pages 20-23 of the book; 3) the BC Support Office will follow-up with the Oneida Gaming Commission, the Oneida Trust Enrollment Department, and the Oneida Police Commisison allowing their department report submssions required under § 105.12-4(b) no later than Wednesday, May 29, 2019; 4) the BC Support Office will follow-up with Internal Services allowing their Food Pantry report submssion no later than Wednesday, May 29, 2019; and 5) on page 8 of the packet, include additional language regarding the unavailable financial statement], seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Item XV. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 7 of 11 May 22, 2019 Public Packet 19 of 181 DRAFT XIV. EXECUTIVE SESSION A. REPORTS 1. Accept the Bay Bancorporation, Inc. FY-2019 2nd quarter executive report (01:10:35) Sponsor: Jeff Bowman, President/Bay Bank Motion by Jennifer Webster to accept the Bay Bancorporation, Inc. FY-2019 2nd quarter executive report, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Accept the Oneida ESC Group, LLC. FY-2019 2nd quarter executive report (01:11:01) Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers Motion by Jennifer Webster to accept the Oneida ESC Group, LLC. FY-2019 2nd quarter executive report, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 3. Accept the Oneida Seven Generations Corporation FY-2019 2nd quarter executive report (01:11:22) Sponsor: Pete King III, Agent/OSGC Motion by Kirby Metoxen to accept the Oneida Seven Generations Corporation FY-2019 2nd quarter executive report, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 4. Accept the Oneida Airport Hotel Corporation FY-2019 2nd quarter executive report (01:11:40) Sponsor: Robert Barton, President/OAHC Motion by Kirby Metoxen to accept the Oneida Airport Hotel Corporation FY-2019 2nd quarter executive report, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 5. Accept the Oneida Golf Enterprise FY-2019 2nd quarter executive report (01:11:56) Sponsor: Chad Fuss, Agent/OGE Motion by Jennifer Webster to accept the Oneida Golf Enterprise FY-2019 2nd quarter executive report, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 8 of 11 May 22, 2019 Public Packet 20 of 181 DRAFT 6. Accept the Intergovernmental Affairs, Communications, and Self-Governance May 2019 report (01:12:15) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Jennifer Webster to accept the Intergovernmental Affairs, Communications, and SelfGovernance May 2019 report, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 7. Accept the Chief Counsel report (01:12:35) Sponsor: Jo Anne House, Chief Counsel Motion by Brandon Stevens to accept the Chief Counsel report, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers B. STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Accept the Thornberry Creek LPGA Classic May 2019 report (01:12:55) Motion by Kirby Metoxen to accept the Thornberry Creek LPGA Classic May 2019 report, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers C. AUDIT COMMITTEE 1. Accept the Audit Committee FY-2019 2nd quarter executive report (01:13:15) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to accept the Audit Committee FY-2019 2nd quarter executive report, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 9 of 11 May 22, 2019 Public Packet 21 of 181 DRAFT D. UNFINISHED BUSINESS 1. Accept the verbal update on the requested recommendation on next steps contract # 2017-0244 (01:13:35) Sponsor: Larry Barton, Chief Financial Officer Motion by David P. Jordan to accept the verbal update on the requested recommendation on next steps - contract # 2017-0244, noting further updates will be provided in the bi-monthly Chief Financial Officer report, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers E. NEW BUSINESS 1. Approve two (2) relinquishment requests (01:14:08) Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee Motion by Kirby Metoxen to approve two (2) relinquishment requests, seconded by Jennifer Webster. Motion carried: Ayes: Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Accept the draft FY-2020 budget roll-up #1 and review Chief Financial Officer recommendations (01:14:35) Sponsor: Trish King, Treasurer Motion by David P. Jordan to accept the draft FY-2020 budget roll-up #1 and Chief Financial Officer recommendations, including revised recommendation #2., seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Jennifer Webster to direct the Treasurer to work with Finance and Retail Enterprise to make the identified accounting corrections for FY-2020, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 3. File # 2019-GMDR03-01 - Review complaint (01:15:05) Sponsor: OBC Officers Motion by Jennifer Webster to defer file # 2019-GMDR03-01 to the OBC Officers to complete the identified follow-up, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 11 May 22, 2019 Public Packet 22 of 181 DRAFT 4. Review the Chapter 19 Minimum Internal Control Standards and determine next steps Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission Item deleted at the adoption of the agenda. 5. Adopt resolution entitled Finalizing the Dissolution of Oneida Seven Generations Corporation (01:16:05) Sponsor: Jo Anne House, Chief Counsel Motion by David P. Jordan to defer the resolution entitled Finalizing the Dissolution of Oneida Seven Generations Corporation to the June 12, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 6. Review case # NG-019-14 and # NG-019-016 (01:16:32) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to send case # NG-019-014 and NG-019-016 to Chief Counsel for review and response to be brought back to the June 12, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers XV. ADJOURN (01:48:45) Motion by David P. Jordan to adjourn at 10:19 a.m., seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 11 of 11 May 22, 2019 Public Packet 23 of 181 Approve the May 23, 2019, quarterly reports Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 06/12/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Report ☐ Memo/Letter ☐ Legal Review ☐ Other: Describe ☐ Resolution ☒ Minutes ☐ Bylaws ☐ Contract ☐ Fiscal Impact Statement ☐ Statement of Effect 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 24 of 181 DRAFT Oneida Business Committee Quarterly Reports Meeting 8:00 AM Thursday, May 23, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes QUARTERLY REPORTS MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King; Arrived at: Councilman Ernie Stevens III at 9:53; Others present: Jo Anne House, Lisa Liggins, Brooke Doxtator, Valerie Groleau, Jameson Wilson, Laura Manthe, Michele Doxtator, Tonya Webster, John Breuninger, Michael Coleman (via Polycom), Eric Boulanger, Patricia Lassila, Lois Strong, Mark Powless, Vicki Cornelius, Michael Mousseau, Barbara Webster, Keith Doxtator, Jeff Bowman, Nathan King, Jeff House, Pete King III, Jen Falck; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:06 a.m. For the record: Secretary Lisa Summers is out on approved travel. Treasurer Trish King is on preplanned vacation. Councilman Daniel Guzman King is out on approved travel. Councilman Ernie Stevens III will be arriving late. II. OPENING (00:00:10) Opening provided by Chairman Tehassi Hill. III. ADOPT THE AGENDA (00:04:10) Motion by Jennifer Webster to adopt the agenda as presented, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 1 of 8 May 23, 2019 Public Packet 25 of 181 DRAFT IV. REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Anna John Resident Centered Care Community Board FY-2019 2nd quarter report (00:04:40) Sponsor: Candace House, Chair/AJRCCC Board Motion by David P. Jordan to accept the Anna John Resident Centered Care Community Board FY2019 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Item IV.A.3. is addressed next. 2. Accept the Oneida Nation Arts Board FY-2019 2nd quarter report (01:00:55) Sponsor: Vacant, Chair/ONAB Motion by Jennifer Webster to accept the Oneida Nation Arts Board FY-2019 2nd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Jennifer Webster Opposed: Kirby Metoxen Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Item IV.B.1. is addressed next. 3. Accept the Environmental Resource Board FY-2019 2nd quarter report (00:07:13) Sponsor: Jameson Wilson, Chair/ERB Motion by Jennifer Webster to accept the Environmental Resource Board FY-2019 2nd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers 4. Accept the Oneida Community Library Board FY-2019 2nd quarter report (00:17:22) Sponsor: Dylan Benton, Chair/OCLB Motion by Jennifer Webster to defer the Oneida Community Library Board FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 2 of 8 May 23, 2019 Public Packet 26 of 181 DRAFT 5. Accept the Oneida Police Commission FY-2019 2nd quarter report (00:18:40) Sponsor: Sandra Reveles, Chair/OPoC Motion by Jennifer Webster to accept the Oneida Police Commission FY-2019 2nd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers 6. Accept the Oneida Pow-wow Committee FY-2019 2nd quarter report (00:26:55) Sponsor: Tonya Webster, Chair/OPwC Motion by Jennifer Webster to direct the OBC Officers to follow-up with Governmental Services Director on the concern regarding the elder tent, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Motion by Jennifer Webster to accept the Oneida Pow-wow Committee FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers 7. Accept the Oneida Nation Veterans Affairs Committee FY-2019 2nd quarter report (00:42:24) Sponsor: James Martin, Chair/ONVAC Motion by Jennifer Webster to accept the Oneida Nation Veterans Affairs Committee FY-2019 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers 8. Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2019 2nd quarter report (00:52:39) Sponsor: Kathryn LaRoque, Chair/SEOTS Motion by Jennifer Webster to accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers 9. Accept the Pardon and Forgiveness Screening Committee FY-2019 2nd quarter report (00:57:30) Sponsor: Eric Boulanger, Chair/PFSC Motion by David P. Jordan to accept the Pardon and Forgiveness Screening Committee FY-2019 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Item IV.A.2. is addressed next. Oneida Business Committee Quarterly Reports Meeting Minutes Page 3 of 8 May 23, 2019 Public Packet 27 of 181 DRAFT B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Nation Commission on Aging FY-2019 2nd quarter report (01:03:45) Sponsor: Patricia Lassila, Chair/ONCOA Motion by Kirby Metoxen to accept the Oneida Nation Commission on Aging FY-2019 2nd quarter report, . Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers 2. Accept the Oneida Gaming Commission FY-2019 2nd quarter report (01:36:45) Sponsor: Matthew W. Denny, Chair/OGC Motion by Jennifer Webster to accept the Oneida Gaming Commission FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Councilman Ernie Stevens III arrived at 9:53 a.m. Councilman Kirby Metoxen left at 9:53 a.m. 3. Accept the Oneida Land Claims Commission FY-2019 2nd quarter report (01:47:32) Sponsor: Loretta V. Metoxen, Chair/OLCC Motion by David P. Jordan to defer the Oneida Land Claims Commission FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers 4. Accept the Oneida Nation School Board FY-2019 2nd quarter report (01:48:17) Sponsor: Lisa Liggins, Chair/ONSB Motion by David P. Jordan to accept the Oneida Nation School Board FY-2019 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers 5. Accept the Oneida Election Board FY-2019 2nd quarter report (01:53:55) Sponsor: Vicki Cornelius, Chair/OEB Motion by David P. Jordan to accept the Oneida Election Board FY-2019 2nd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 4 of 8 May 23, 2019 Public Packet 28 of 181 DRAFT 6. Oneida Land Commission FY-2019 2nd quarter report - not submitted (01:58:20) Sponsor: Rae Skenandore, Chair/OLC Motion by David P. Jordan to defer the Oneida Land Commission FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers 7. Accept the Oneida Trust Enrollment Committee FY-2019 2nd quarter report (02:02:25) Sponsor: Barbara Webster, Chair/OTEC Motion by David P. Jordan to accept the Oneida Trust Enrollment Committee FY-2019 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Chairman Tehassi Hill recessed the meeting for fifteen (15) minutes until 10:30 a.m. Meeting called to order by Chairman Tehassi Hill at 10:30 a.m. Roll call for the record: Present: Chairman Tehassi Hill; Vice-Chairman Brandon Stevens; Councilman David P. Jordan; Councilman Ernie Stevens III; Councilwoman Jennifer Webster; Not Present: Councilman Daniel Guzman King; Treasurer Trish King; Councilman Kirby Metoxen; Secretary Lisa Summers; C. CORPORATE BOARDS 1. Accept the Bay Bancorporation, Inc. FY-2019 2nd quarter report (02:07:42) Sponsor: Jeff Bowman, President/Bay Bank Motion by Jennifer Webster to accept the Bay Bancorporation, Inc. FY-2019 2nd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers 2. Accept the Oneida ESC Group, LLC. FY-2019 2nd quarter report (02:19:18) Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers Motion by Ernie Stevens III to accept the Oneida ESC Group, LLC. FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 5 of 8 May 23, 2019 Public Packet 29 of 181 DRAFT 3. Accept the Oneida Seven Generations Corporation FY-2019 2nd quarter report (02:23:32) Sponsor: Pete King III, Agent/OSGC Motion by David P. Jordan to accept the Oneida Seven Generations Corporation FY-2019 2nd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Item IV.D.2. is addressed next. 4. Accept the Oneida Airport Hotel Corporation FY-2019 2nd quarter report (02:30:25) Sponsor: Robert Barton, President/OAHC Motion by David P. Jordan to accept the Oneida Airport Hotel Corporation FY-2019 2nd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers 5. Accept the Oneida Golf Enterprise FY-2019 2nd quarter report (02:31:15) Sponsor: Chad Fuss, Agent/OGE Motion by Brandon Stevens to accept the Oneida Golf Enterprise FY-2019 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers D. STANDING COMMITTESS 1. Accept the Community Development Planning Committee FY-2019 2nd quarter report (02:31:53) Sponsor: Ernie Stevens III, Councilman Motion by Brandon Stevens to accept the Community Development Planning Committee FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Item IV.D.3. is addressed next. Oneida Business Committee Quarterly Reports Meeting Minutes Page 6 of 8 May 23, 2019 Public Packet 30 of 181 DRAFT 2. Accept the Legislative Operating Committee FY-2019 2nd quarter report (02:24:58) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Legislative Operating Committee FY-2019 2nd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Item IV.C.4. is addressed next. 3. Accept the Quality of Life Committee FY-2019 2nd quarter report (02:32:45) Sponsor: Brandon Stevens, Vice-Chairman Motion by Ernie Stevens III to accept the Quality of Life Committee FY-2019 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers 4. Accept the Finance Committee FY-2019 2nd quarter report (02:33:23) Sponsor: Trish King, Treasurer Motion by David P. Jordan to accept the Finance Committee FY-2019 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers E. OTHER 1. Accept the Oneida Youth Leadership Institute FY-2019 2nd quarter report (02:33:49) Sponsor: Richard Elm-Hill, President/OYLI Board of Directors Motion by David P. Jordan to accept the Oneida Youth Leadership Institute FY-2019 2nd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 7 of 8 May 23, 2019 Public Packet 31 of 181 DRAFT V. ADJOURN (02:34:19) Motion by David P. Jordan to adjourn at 10:57 a.m., seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Quarterly Reports Meeting Minutes Page 8 of 8 May 23, 2019 Public Packet 32 of 181 Approve the June 3, 2019, special Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 06/12/19 2. General Information: Session: ☐ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Report ☐ Memo/Letter ☐ Legal Review ☐ Other: Describe ☐ Resolution ☒ Minutes ☐ Bylaws ☐ Contract ☐ Fiscal Impact Statement ☐ Statement of Effect 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 33 of 181 DRAFT Oneida Business Committee Special Meeting 1:30 PM Monday, June 03, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes SPECIAL MEETING Present: Chairman Tehassi Hill, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens, Treasurer Trish King; Arrived at: Secretary Lisa Summers at 1:38 p.m., Ernest Stevens III at 1:32 p.m.; Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Brian Doxtator, Chad Fuss, Clorissa Santiago, Brandon Wisneski; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 1:30 p.m. For the record: Vice-Chairman Brandon Stevens is meeting with a visiting dignitary. Treasurer Trish King is out on personal time. II. OPENING (00:00:30) Opening provided by Councilman Daniel Guzman King. III. ADOPT THE AGENDA (00:01:20) Motion by Jennifer Webster to adopt the agenda with one (1) addition [add an executive session new business item entitled Approve the Second Amendment to Loan Agreement - file # 2018-0172], seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers Councilman Ernie Stevens III arrived at 1:32 p.m. Oneida Business Committee Special Meeting Minutes Page 1 of 3 June 03, 2019 Public Packet 34 of 181 DRAFT IV. GENERAL TRIBAL COUNCIL A. Approve the notice and the materials for July 11, 2019, tentatively scheduled semiannual General Tribal Council meeting (00:02:08) Sponsor: Lisa Summers, Secretary Secretary Lisa Summers arrived at 1:38 p.m. Motion by David P. Jordan to approve the notice and the materials for July 11, 2019, tentatively scheduled semi-annual General Tribal Council meeting with the noted changes [insert two (2) topic pages, update one (1) memo, insert one (1) memo, and insert appendix], seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King, Brandon Stevens V. EXECUTIVE SESSION (00:28:46) Motion by Lisa Summers to go into executive session at 2:00 p.m., seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King, Brandon Stevens Motion by David P. Jordan to come out of executive session at 2:36 p.m., seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King, Brandon Stevens Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Treasurer Trish King; Vice-Chairman Brandon Stevens; A. NEW BUSINESS 1. Approve the Second Amendment to Loan Agreement - file # 2018-0172 (00:29:57) Sponsor: Trish King, Treasurer Motion by Jennifer Webster to approve the Second Amendment to Loan Agreement Between Oneida Golf Enterprise and Oneida Nation Regarding Thornberry Creek at Oneida LPGA Tournament - file # 2018-0172, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Ernie Stevens III, Lisa Summers, Jennifer Webster Opposed: Kirby Metoxen Not Present: Trish King, Brandon Stevens Oneida Business Committee Special Meeting Minutes Page 2 of 3 June 03, 2019 Public Packet 35 of 181 DRAFT VI. ADJOURN (00:30:48) Motion by David P. Jordan to adjourn at 2:37 p.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King, Brandon Stevens Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Special Meeting Minutes Page 3 of 3 June 03, 2019 Public Packet 36 of 181 Oneida Business Committee Agenda Request Adopt resolution entitled Authorizing the Purchase of Extrication Equipment for the Village of Hobart using 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approve BC Resolution Authorizing the Purchase of Extrication Equipment for the Village of Hobart using Self-Governance Funds for the purpose of Fire Protection Services 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 37 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This resolution allows for the purchase of extrication equipment using Self-Governance funds designated for the purpose of carrying out Community Fire Protection services. This equipment will be used by the Village of Hobart Fire Department which will better provide Fire Protection for Oneida members living within Hobart. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 38 of 181 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Oneida, WI 54155 BC Resolution # _____________ Authorizing the Purchase of Extrication Equipment for the Village of Hobart using SelfGovernance Funds for the purpose of Fire Protection Services WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, it is the mission of the Oneida Nation to govern and protect the people, land, and resources of the Oneida Nation; and WHEREAS, the Oneida Nation has a compact and funding agreement with the Department of Interior’s Bureau of Indian Affairs (BIA) pursuant to Title IV of the Indian Self-Determination and Education Assistance Act (P.L. 93-638); and WHEREAS, in accordance with the funding agreement, the Oneida Nation assumes responsibility for implementing the Community Fire Protection program; and WHEREAS, the Oneida Nation receives recurring Self-Governance funds for carrying out Community Fire Protection services for the purpose of supporting Tribal staff, training volunteer firefighters, repairing existing firefighting equipment, purchasing additional equipment, and more; and WHEREAS, both the Oneida Nation and the Village of Hobart exercise jurisdiction and provide governmental services within their respective territories, and the Oneida Nation has a good working relationship with the Village of Hobart Fire Department; and WHEREAS, the Oneida Nation has consulted with the Village of Hobart Fire Department regarding its needs, and that the Oneida Nation is fulfilling the identified needs of the Village of Hobart Fire Department for the protection and benefit of the entire community, including members of the Oneida Nation; and WHEREAS, the Oneida Nation understands the importance of having proper fire protection equipment, including extrication equipment, to ensure the Oneida Nation’s people, land, and resources are protected; and WHEREAS, the Oneida Nation does not currently have its own fire department but relies on surrounding municipalities to provide fire protection services; and Public Packet 39 of 181 BC Resolution # _______ Authorizing the Purchase of Extrication Equipment for the Village of Hobart using Self-Governance Funds for the purpose of Fire Protection Services Page 2 of 2 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 WHEREAS, the Village of Hobart Fire Department provides fire protection services to the Oneida Nation and its members; and WHEREAS, the Village of Hobart Fire Department has expressed a need for a battery powered set of extrication tools; and WHEREAS, the Oneida Business Committee determined that the members of the Oneida Nation will benefit from the purchase of the extrication equipment and decided to purchase such equipment using funds designated for Community Fire Protection services. NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee authorizes Self-Governance funds designated for Community Fire Protection services in the amount of $28,395.00, from Fiscal Years 2008-2010, be used to purchase extrication equipment from Fire-Rescue Supplie LLC. Public Packet 40 of 181 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorizing the Purchase of Extrication Equipment for the Village of Hobart using SelfGovernance Funds for the purpose of Fire Protection Services Summary This resolution authorizes Self-Governance funds designated for Community Fire Protection services in the amount of twenty-eight thousand three hundred and ninety-five dollars ($28,395), from Fiscal Years 2008-2010, be used to purchase extrication equipment from Fire-Rescue Supplie LLC for the Village of Hobart Fire Department to use in the provision of fire protection services to the entire community, including members of the Oneida Nation. Submitted by: Kristen M. Hooker, Staff Attorney, Legislative Reference Office Date: May 1, 2019 Analysis by the Legislative Reference Office Pursuant to a compact and funding agreement with the Department of Interior’s Bureau of Indian Affairs (“BIA”), the Oneida Nation receives recurring Self-Governance funds to implement and carry out a Community Fire Protection program within its territory. The funds are used for purposes of, including, but not limited to, supporting Tribal staff, training volunteer firefighters, repairing existing firefighting equipment, and purchasing additional equipment. Both the Oneida Nation and the Village of Hobart (“Village”) exercise jurisdiction and provide governmental services within their respective territories. The Nation does not currently have its own fire department, and thus, relies on surrounding municipalities, including the Village, to provide fire protection services to its members. The Nation and the Village’s Fire Department (“Department”) have a good working relationship. The Department has expressed a need for a battery powered set of extrication tools to assist in its provision of fire protection services to the entire community, including members of the Oneida Nation. The Nation understands the importance of having proper fire protection equipment to ensure its members, land and resources are protected, and thus, recognizes that the Nation will benefit from the purchase of the extrication equipment. This resolution would authorize that Self-Governance funds designated for Community Fire Protection services in the amount of twenty-eight thousand three hundred and ninety-five dollars ($28,395), from Fiscal Years 2008-2010, be used to purchase a battery powered set of extrication tools from Fire-Rescue Supplie, LLC. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 41 of 181 Oneida Business Committee Agenda Request Adopt resolution entitled Authorizing the Transfer of General Self-Governance Funds to the Town of... 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approve BC Resolution Authorizing the Transfer of General Self-Governance Funds to the Town of Oneida for the Purchase of a Back-up Generator System 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 42 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This resolution allows for the transfer of general Self-Governance carryover funds to the Town of Oneida for the purchase of a generator back up system. This system will be used at the County H Fire Station which will allow the Fire Department to become a command center and will be an essential location for emergency personal and the community to gather during times of natural and man-made disasters. The generator backup system will allow the Fire Department to be fully functional during times of power outages. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 43 of 181 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Oneida, WI 54155 BC Resolution # _____________ Authorizing the Transfer of General Self-Governance Funds to the Town of Oneida for the Purchase of a Back-up Generator System WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, it is the mission of the Oneida Nation to govern and protect the people, land, and resources of the Oneida Nation; and WHEREAS, the Oneida Nation has a compact and funding agreement with the Department of Interior’s Bureau of Indian Affairs (BIA) pursuant to Title IV of the Indian Self-Determination and Education Assistance Act (P.L. 93-638); and WHEREAS, Article III, Section 5 of the compact with the Department of Interior states that reallocation of funds from one program, activity, function, or service to another within a General Budget Category, or from one General Budget Category to another does not require Secretarial consent; and WHEREAS, in accordance with Section 2 of the funding agreement between the Oneida Nation and Department of Interior, the Oneida Nation has broad authority to reallocate funding between programs; and WHEREAS, the Oneida Nation has assumed the responsibility of implementing the Community Fire Protection program pursuant to Section 2 of the funding agreement; and WHEREAS, the Oneida Nation and the Town of Oneida enjoy a relationship of mutual trust and respect; and WHEREAS, the Oneida Nation and the Town of Oneida have been and continue to be good neighbors, and desire in the spirit of cooperation between the two governments to continue doing so; and WHEREAS, both the Oneida Nation and the Town of Oneida exercise jurisdiction and provide governmental services within their respective territories, and both recognize the importance of collaborative efforts to mitigate costs associated with providing governmental services; and Public Packet 44 of 181 BC Resolution # _______ Authorizing the Transfer of General Self-Governance Funds to the Town of Oneida for the Purchase of a Back-up Generator System Page 2 of 2 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 WHEREAS, the Town of Oneida Fire Department is requesting a monetary donation for a generator back-up system for the County H Fire Station; and WHEREAS, the generator back-up system will allow the Town of Oneida Fire Department to become a command center for natural or man-made disasters; and WHEREAS, the Town of Oneida Fire Department would become an essential location for emergency personal to gather for the community; and WHEREAS, the Fire Department does not currently have a generator which is essential to open the overhead doors to allow the fire trucks to leave the garage when an emergency occurs during a power outage; and WHEREAS, the back-up generator system would allow the Town of Oneida Fire Department to be fully functional in times of a power outage; and WHEREAS the Oneida Nation understands the importance of having proper fire protection equipment, including the need for generator that will ensure fire protection equipment can be used in times of a power outage; and WHEREAS, the Oneida Nation does not currently have its own fire department but relies on surrounding municipalities to provide fire protection services; and WHEREAS, the Town of Oneida provides fire protection services to the Oneida Nation and its members; and WHEREAS, the Oneida Business Committee determined that the members of the Oneida Nation will be better protected with the purchase of the back-up generator system and a fully functional command center. NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee authorizes that general SelfGovernance carryover funds in the amount of $31,200 be made available to the Town of Oneida for the purchase of the back-up generator system. Public Packet 45 of 181 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorizing the Transfer of General Self-Governance Funds to the Town of Oneida for the Purchase of a Back-up Generator System Summary This resolution authorizes general Self-Governance carryover funds in the amount of thirty-one thousand two hundred dollars ($31,200) be made available to the Town of Oneida to purchase a generator back-up system for the Town of Oneida Fire Department’s County H Fire Station. Submitted by: Kristen M. Hooker, Staff Attorney, Legislative Reference Office Date: May 1, 2019 Analysis by the Legislative Reference Office Pursuant to a compact and funding agreement (“Agreement”) with the Department of Interior’s Bureau of Indian Affairs (“BIA”), the Oneida Nation receives Self-Governance funding to implement certain governmental programs and services. One of the programs that the Nation has assumed the responsibility for implementing under Section 2 of the Agreement is the Community Fire Protection Program. According to Section 2 of the Agreement, the Nation has broad authority to reallocate funding between programs. If that reallocation of funding is from one program, activity, function or service to another within a General Budget Category, or from one General Budget Category to another, Section 5 of the Agreement states that Secretarial consent is not required. Both the Nation and the Town of Oneida (“Town”) exercise jurisdiction and provide governmental services within their respective territories. And, as neighbors, both governments recognize the importance of working collaboratively to mitigate the costs associated with providing those services. The Nation does not currently have its own fire department, and thus, relies on surrounding municipalities, including the Town, to provide fire protection services to its members. The Town’s Fire Department (“Department”) does not have a back-up generator that enables it to be fully functional in the event of a power outage. With a back-up generator, the Department would be able to open its overhead doors so that fire trucks could leave the garage to respond to emergencies that occur during a power outage. It would also allow the Department to act as a command center for emergency personnel to gather in the event of a natural or man-made disaster. The Town is requesting a monetary donation to purchase a generator back-up system for the Department’s County H Fire Station. The Oneida Nation understands the importance of having proper fire protection equipment. It further understands that its members will be better protected with the purchase of a back-up generator that allows the Department to use the fire protection Page 1 of 2 Public Packet 46 of 181 equipment during a power outage and act as a fully functional command center in the event of a natural or man-made disaster. This resolution would make general Self-Governance carryover funds in the amount of thirty-one thousand two hundred dollars ($31,200) available to the Town of Oneida to purchase the generator back-up system referenced herein for the Town of Oneida Fire Department to use at its County H Fire Station. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet Adopt resolution entitled Support for the Indian Buffalo Management Act 47 of 181 Public Packet 48 of 181 Public Packet 49 of 181 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Leave this line blank Support for the Indian Buffalo Management Act 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has a cultural, spiritual, and traditional connection with the buffalo; and WHEREAS, the presence of the buffalo promotes tribal sovereignty and self-determination because they provide jobs and food, and are a source of income through tourism, meat sales, and hunting permits; and WHEREAS, the InterTribal Buffalo Council (ITBC) is a federally-chartered, Indian organization with 68 member-Tribes in 19 states, with a total of 55 buffalo herds (over 20,000 buffalo collectively) that are managed on Indian trust lands; and WHEREAS, ITBC’s mission is to promote the social welfare of American Indians and Native Alaskans by restoring buffalo to Indian lands to restore the cultural, spiritual, and traditional connection between buffalo and indigenous people; and WHEREAS, ITBC has received federal funding from the Department of Interior, Bureau of Indian Affairs since 1992 in varying amounts to award herd development grants to member Tribes and to provide technical assistance for buffalo management; and WHEREAS, the Bureau of Indian Affairs has determined the level of funding for ITBC through a discretionary Natural Resources line item which has resulted in stagnant funding for the past 10 years despite the growth of ITBC membership and increase in the number of Tribal herds; and WHEREAS, the Oneida Nation is a member of ITBC; and WHEREAS, ITBC has developed and long promoted the Indian Buffalo Management Act that would create a permanent program with a specific line-item in the Department of the Interior’s budget for tribal buffalo restoration and promotion programs; and WHEREAS, ITBC has requested members of the United States House of Representatives and Senate sponsor or co-sponsor the Indian Buffalo Management Act either as stand-alone legislation or as a rider to moving Appropriations bills or other legislative efforts; and Public Packet 50 of 181 BC Resolution # _______ Support for the ITBC Act Page 2 of 2 42 43 44 45 46 47 48 49 50 WHEREAS, ITBC seeks support for the Indian Buffalo Management Act from member-Tribes for support in the House and to be introduced in the Senate; and NOW THEREFORE BE IT RESOLVED, the Oneida Nation encourages Wisconsin’s congressional delegation to sponsor, co-sponsor and/or support the InterTribal Buffalo Council’s Indian Buffalo Management Act in the United States House of Representatives and Senate. Public Packet 51 of 181 Oneida Business Committee Agenda Request Adopt resolution entitled Correcting resolution # BC-05-22-19-A - Approval of Use of Economic... 1. Meeting Date Requested: 6 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Correcting resolution # BC-05-22-19-A - Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy D. Parr, Division Director/Development Primary Requestor/Submitter: Requested by: Grace Koehler, Executive Assistant, C&EDD Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 52 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: A proposed BC Resolution was submitted for the 5/22/19 OBC open session meeting. The dollar value in BC Resolution #05-22-19-A was approved with an incorrect dollar value in the NOW THEREFORE BE IT RESOLVED, section. The attached BC Resolution seeks to correct the dollar value needed and supersedes the BC Resolution #05-22-19-A . 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 53 of 181 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Oneida, WI 54155 BC Resolution # ____________ Correcting resolution # BC-05-22-19-A - Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Economic Development, Diversification and Community Development Fund was created by resolutions # BC-09-28-16-B, BC-09-28-16-B and the procedures for use of the fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund; and WHEREAS, the ED18-007 Industrial Hemp Project Team has requested an allocation from the Fund to support the 2019 Industrial Hemp Pilot Project, for the necessary supplies and equipment to carry out the work planned for the 2019 growing season; and WHEREAS, in accordance with resolution # BC-12-12-18-B, Resolve #3, the Community and Economic Development Division Director has submitted an agenda request approving the request as consistent with the purposes of the fund; WHEREAS, resolution # BC-05-22-19-A which approved the use of Economic Development, Diversification and Community Development Fund Fund for Project ED18-007, the Industrial Hemp Pilot Project, included an error in the approved allocation amount; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of $90,000 from the Economic Development, Diversification and Community Development Fund for the purposes of supporting Project ED18-007, to fulfill the requirements of the Industrial Hemp Pilot Project and has designated Pat Pelky as being the party responsible for overseeing the expenditure of these funds. NOW THEREFORE BE IT FINALLY RESOLVED, adoption of this resolution supersedes Oneida Business Committee resolution # BC-05-22-19-A. Public Packet 54 of 181 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Correcting Resolution BC-05-22-19-A Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project Summary The resolution corrects resolution BC-05-22-19-A which approved the use of the Economic Development, Diversification and Community Development Fund for the Industrial Hemp Pilot Project due to an error in the approved allocation amount. This resolution then approves the allocation of $90,000 from the Economic Development, Diversification and Community Development Fund for the purpose of supporting Project ED18-007. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: June 7, 2019 Analysis by the Legislative Reference Office The Economic Development, Diversification and Community Development Fund (“the Fund”) was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and BC-01-23-19-C. The Industrial Hemp Project Team has requested an additional allocation of $90,000 from the Fund to support the 2019 Industrial Hemp Pilot Project, for the necessary supplies and equipment to carry out the work planed for the 2019 growing season. Resolution BC-01-23-19-C requires the Community and Economic Development Division Director to review every request for use of the Fund, determine if the proposed use is consistent with the Fund, and provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds to be allocated from the Fund to a specific project. This resolution states that this requirement was met by the action of the Community and Economic Development Division Director submitting an agenda request approving the request as consistent with the purposes of the fund. Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation, and the employee responsible for authorizing expenditures of the authorized amount. This resolution states that the Oneida Business Committee does approve the allocation of $90,000 from the Fund for the purposes of supporting Project ED18-007, to fulfill the requirements of the Industrial Hemp Pilot Project and has designated Pat Pelky as being the party responsible for overseeing the expenditure of these funds. Page 1 of 2 Public Packet 55 of 181 This resolution supersedes and corrects resolution BC-05-22-19-A, which included an error in the approved allocation amount for the Industrial Hemp Pilot Project. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 56 of 181 Oneida Business Committee Agenda Request Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community... 1. Meeting Date Requested: 6 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Motion to approve resolution titled "Approval of Use of Economic Development, Diversification and Community Development Fund for a Lacrosse Box". 3. Supporting Materials Report Resolution Contract Other: 1. Memo: Ernest Stevens III 3. SOE (handout) 2. Resolution 4. Memo: Troy Parr Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 57 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: $5,000 has been budgeted in the FY19 BC Special Project line for a box lacrosse field. The estimate to best build the first box lacrosse field in Oneida is $7,500; therefore, $2,500 is being requested from the Economic Development, Diversification, and Community Development Fund to assist with covering the purchase of materials. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 58 of 181 Oneida Nation Oneida Business Committee PO Box 365 • Oneida, Wl S4l5S.-036S oneida-nsn.gov fflXXKKl= ONEIDA Memorandum To: Oneida Business Committee Community Development Planning Committee Troy Parr, C&EDD Director From: Ernest Stevens Ill, CDPC Chair Date: May 28, 2019 Re: Request for Economic Development Diversification and Community Development Fund Set-Aside Funds The first box lacrosse field on the Oneida Reservation is being built at the Cora House Park located off Jonas Circle. (See the Box Lacrosse Quick Facts attachment for additional information.) The goal is to accomplish the building of the lacrosse box as inexpensively and quickly as possible by Friday, June 21st. The Public Works Division, Planning, Recreation, Land Management, Parks, and Area of Community Enrichment (Parks & Recreation) Administration staff have been consulted and have assisted with the design of the field and particulars of the build, including the materials list. In order to accomplish the build, additional funds of $2500 is being requested. Cost Estimate $ 7 500 $5000 $ 2500 - Highest cost estimate for materials purchased through Home Depot. (See attachment for details) - FYI 9 funding approved through the BC Special Project line for a box lacrosse field. - Request for additional funding from the Economic Development Diversification and Community Development Fund to cover the remaining cost of materials. Timeline June 6th: June 12th: June 14th: June J Jth: June 2 JSt: CDPC agenda request for review of funding request for lacrosse box. BC agenda request for approval of $2500 from the Economic Development, Diversification and Community Development Fund for materials and approval of a resolution authorizing skilled employees to assist with the build. Dig holes, put poles in, and cement end poles. Community Build of lacrosse box. Indigenous Games tryouts (tentative) A good mind. A good heart A strong fire. Public Packet 59 of 181 July 2nd: LPGA event – N7 will be bringing in the Thompson Brothers. Request Approval of $2,500 from the Economic Development, Diversification and Community Development set-aside funds to assist with the cost of materials for a lacrosse box field. cc: Susan House Jacque Boyle Pogi Dessart Public Packet 60 of 181 Box Lacrosse Quick Facts Box Lacrosse vs. Field Lacrosse • • • • • • Two teams of 5 people and a goalie on each team play on the field at one time. There are more padding, different helmets and different stringing of the sticks because the box game is more aggressive. The field is much smaller- usually made from converted ice rinks vs. field lacrosse where the field is bigger than a football field. The box lacrosse athlete learns to play a quick game because of the small field. The field lacrosse player plays a slower game because of all the players and more space. A box player makes a quicker more skilled field player; however, it is more difficult to make a box player out of a field lacrosse athlete. The box player is more agile, tougher, and has a different view of the field because the game is quicker and more aggressive in comparison to field lacrosse. Successful collegiate and professional players, such as the Thompson Brothers, attribute growing up playing box lacrosse to better preparing them for lacrosse on all levels. Box Lacrosse in Oneida • • • • • • • We have at minimum 20 men that are playing box lacrosse off the reservation because we do not have a field available for them. The men’s league currently plays at the NHC gym and during the winter months, when it is available. We now have Oneida youth learning to play box thanks to a few coaches who started a box program to prepare for the 2020 Indigenous Games and beyond. Several box teams are being formed in the State including Team Wisconsin, which just formed last year for the first time ever. The Oneida team will be able to play tournaments locally, regionally, and nationally but do not have a lacrosse box to practice on. Oneida boys competed in the previous indigenous game lacrosse which was box style and because they had no experience they did not do very well. Having this box and the right training program to go with it will better prepare our kids for the 2020 games. Public Packet 61 of 181 Box Lacrosse Draft - 170ft x 80ft Item 3/4in x 4ft x 8ft 2in x 4in x 8in 6in x 6in x 8ft 4in x 4in x 8ft Galvanized poles 60 pound bag of concrete Bag of pea pebble Gate hardware Goalie nets Ground anchors, chain lock screws 6x6 poles total 4x4 poles total Galvanized pole total Number Needed 63 189 125 125 125 22 44 3 2 2 10 Cost Total Notes $36.00 $2,268.00 Pressure treated grount contgact plywood $5.00 $945.00 3 braces between 4 ft posts; Pressure treated ground contact $29.00 $3,625.00 Posts every 4 ft, 4 ft, in the ground $11.50 $1,437.50 Second option $10.23 $1,278.75 third option $3.35 $73.70 1 bag will cover 2 posts- every 3rd post $2.98 $131.12 1 bag for each post (42 posts) $30.00 $90.00 to make exchange doors and mower door $100.00 $200.00 6mm net online, welder build frame with triangle, flat bottom $20.00 $40.00 Parks Dept. to anchor and lock goalie nets $12.00 $120.00 25 pack 1/2in x 1-1/2in $7,492.82 first option in list $6,584.07 Second option in list $5,146.57 third option in list Updated: 5/23/19 Public Packet 62 of 181 Administration Memo To: Community & Economic Development Division Oneida Business Committee From: Troy D. Parr, AIA, Community & Economic Development Division Director CC: Cathy Bachhuber, Assistant to Councilman Ernie Stevens Date: June 5, 2019 Re: Recommendation for for use of the Economic Diversification and Community Development Set‐aside Fund – ED#19‐011 Box Lacrosse Project Background A memo addressed to the OBC, CDPC and I, was received on June 4, 2019. This memo from Councilman Ernie Stevens was submitting a request to use the Economic Diversification and Community Development set‐aside partially fund to a box lacrosse field. According to the memo, $5000 will be used from the BC Special Project line for a box lacrosse field. This request is for $2500 and included the following description of the fund use: “Request for additional funding from the Economic Development Diversification and Community Development Fund to cover the remaining cost of materials.” Findings after Review In accordance with the latest OBC Resolution #12‐12‐18‐B in my opinion, this appears to be an appropriate use of the Economic, Diversification and Community Development fund from a community development perspective. In Closing This funding allocation will support the Oneida Nation’s community development efforts in the Oneida Reservation that are guided by the Oneida Nation Comprehensive Plan. The two most applicable plan elements include: Parks & Recreation, and Social Wellness. N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155 oneida‐nsn.gov Public Packet Oneida Nation 63 of 181 Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Oneida, WI 54155 BC Resolution # _______ Approval of Use of Economic Development, Diversification and Community Development Fund for a Lacrosse Box WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Economic Development, Diversification and Community Development Fund was created by resolutions # BC-09-28-16-B, BC-09-28-16-B and the procedures for use of the fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund; and WHEREAS, An allocation of $2,500 is requested from the Fund to support purchasing of materials for the building of a lacrosse box at the Cora House Park; and WHEREAS, in accordance with resolution # BC-12-12-18-B, Resolve #3, the Community and Economic Development Division Director has submitted an agenda request approving the request as consistent with the purposes of the fund; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of $2,500 from the Economic Development, Diversification and Community Development Fund for the purposes of supporting the purchase of materials for a box lacrosse field for the Oneida Community, and identifies Jacque Boyle, Public Works Division Director, as the responsible party for expenditure of these funds. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; _ members were present at a meeting duly called, noticed and held on the ___ day of ____, 2019; that the forgoing resolution was duly adopted at such meeting by a vote of __ members for, __ members against, and __ members not voting*; and that said resolution has not been rescinded or amended in any way. Public Packet 64 of 181 Oneida Business Committee Agenda Request Adopt resolution entitled Authorizing Use of Employee Time to Build the Inaugural Community Box... 1. Meeting Date Requested: 6 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Motion to adopt the resolution titled "Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park". 3. Supporting Materials Report Resolution Contract Other: 1. SOE 3. Memo 2. Resolution 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 65 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Request for adoption of a resolution which would authorize supervisors to allow employees with general construction skills up to eight (8) hours paid time on Friday, June 14th and Monday, June 17th to assist with the build of a lacrosse box during daytime hours at Cora House Park. DPW will be conducting and overseeing the build, so they will utilize any and all SOPs for semi permanent development in conjunction with Parks and Recreation. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 66 of 181 Public Packet 67 of 181 The goal is to accomplish the building of the field as inexpensively and quickly as possible. Community members and lacrosse players have agreed to assist but with the build needing to occur during the work day, availability will be limited. With limited time to complete the project by June 21st, we are requesting the OBC to adopt the resolution titled Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park which would authorize supervisors to allow employees with general construction skills up to eight (8) hours paid time on Friday, June 14th and Monday, June 17th to assist with the build during daytime work hours. Requested Motion Motion to adopt the resolution titled Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park. Attachments cc: Bob Keck Susan House Jacque Boyle Public Packet 68 of 181 Box Lacrosse Quick Facts Box Lacrosse vs. Field Lacrosse • • • • • • Two teams of 5 people and a goalie on each team play on the field at one time. There are more padding, different helmets and different stringing of the sticks because the box game is more aggressive. The field is much smaller- usually made from converted ice rinks vs. field lacrosse where the field is bigger than a football field. The box lacrosse athlete learns to play a quick game because of the small field. The field lacrosse player plays a slower game because of all the players and more space. A box player makes a quicker more skilled field player; however, it is more difficult to make a box player out of a field lacrosse athlete. The box player is more agile, tougher, and has a different view of the field because the game is quicker and more aggressive in comparison to field lacrosse. Successful collegiate and professional players, such as the Thompson Brothers, attribute growing up playing box lacrosse to better preparing them for lacrosse on all levels. Box Lacrosse in Oneida • • • • • • • We have at minimum 20 men that are playing box lacrosse off the reservation because we do not have a field available for them. The men’s league currently plays at the NHC gym and during the winter months, when it is available. We now have Oneida youth learning to play box thanks to a few coaches who started a box program to prepare for the 2020 Indigenous Games and beyond. Several box teams are being formed in the State including Team Wisconsin, which just formed last year for the first time ever. The Oneida team will be able to play tournaments locally, regionally, and nationally but do not have a lacrosse box to practice on. Oneida boys competed in the previous indigenous game lacrosse which was box style and because they had no experience they did not do very well. Having this box and the right training program to go with it will better prepare our kids for the 2020 games. Public Packet Oneida Nation 69 of 181 Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Oneida, WI 54155 BC Resolution # _________ Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee has adopted six broad goals to guide the Nation and the Nation’s organization during the 2017-2020 term; and WHEREAS, the Oneida Business Committee has identified a goal of Inspiring Yukwatsistay^ (Our fire, our spirit within each one of us) and Encouraging Tsi> NiyukwalihoT^ (We have everything here to sustain us); and WHEREAS, the Community Development and Planning Committee has identified that community development and youth development through practice of our traditional medicine game, lacrosse, is a key method of creating bonds between adults through playing and teaching and between youth through playing the game of box lacrosse; and WHEREAS, box lacrosse creates opportunities for team building, growing trust between peers, quickens decision-making skills, and strategic planning; and WHEREAS, community lacrosse teams that have begun developing box lacrosse skills and utilize existing facilities will benefit from an outdoor box lacrosse field open for public use and available for reservation for practices and games; and WHEREAS, the Governmental Services Division Parks and Recreation Department, working in conjunction with the Planning Department and the Public Works Division have developed a template for a semi-permanent box lacrosse field that is built of quality materials through community assistance; and WHEREAS, the Community Development and Planning Committee has requested the Oneida Business Committee to support the use of employees throughout the organization with general construction skills to participate in the community build to identify of the steps necessary in the construction and skills needed for each step which will create a project template for future community box lacrosse fields throughout the Reservation; and WHEREAS, the Oneida Business Committee believes that this project will have positive community building impacts, create opportunities for adults and youth to learn and play the medicine game of lacrosse, and develop skills needed to create future leaders of the Oneida Nation; Public Packet 47 48 49 50 51 52 53 54 55 70 of 181 BC Resolution _____________ Authorizing Use of Employee Time to Build Community Box Lacrosse Field at Cora House Park Page 2 of 2 NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee authorizes supervisors to allow employees with general construction skills to be tasked to the community build project, as part of normal working hours, up to eight (8) hours each day on Friday, June 14th and Monday, June 17th. NOW THEREFORE BE IT FINALLY RESOLVED, the Governmental Services Division Parks and Recreation Department is authorized to create a standard operating procedure which provides opportunities for local businesses to sponsor the cost and ongoing maintenance of the Cora House Park community box lacrosse field through the placement of advertising on and around the box lacrosse field and that such sponsorship fees shall be dedicated to the cost and maintenance of the box lacrosse field. Public Packet 71 of 181 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park Summary This resolution seeks authority to allow employees of the Nation with general construction skills to participate in the building of an Inaugural Community Box Lacrosse Field at Cora House Park as part of their normal working hours for up to eight (8) hours per day on Friday, June 14th and Monday, June 17th, 2019. This resolution further seeks authority for the Governmental Services Division Parks and Recreation Department to develop a standard operating procedure that creates opportunities for local businesses to place advertisements on and around the Community Box Lacrosse Field in exchange for sponsorship fees that will be used to offset its construction and ongoing maintenance costs. Submitted by: Kristen M. Hooker, Staff Attorney, Legislative Reference Office Date: June 3, 2019 Analysis by the Legislative Reference Office The Oneida Business Committee has adopted six broad goals to guide the Nation and its organization during the 2017-2020 term. This includes the goal of Inspiring Yukwatsistay^ (Our fire, our spirit within each one of us) and Encouraging Tsi> NiyukwalihoT^ (We have everything here to sustain us). The Community Development and Planning Committee (“CDPC”) recognizes the positive community impact that occurs when members of the Nation practice their traditional medicine game of lacrosse. Not only does the practice aid in the development of skills such as team building, decision-making and strategic planning, it provides opportunities for the Nation’s adults and youth to bond through their teaching, playing and/or watching of the game. The Nation’s Governmental Services Division Parks and Recreation Department (“Department”), working in conjunction with the Nation’s Planning Department and Public Works Division, developed a template for constructing an Inaugural Community Box Lacrosse Field at Cora House Park (“Box”), a semi-permanent outdoor box lacrosse field built of quality materials through community assistance. The CDPC is requesting that the OBC support the project by authorizing the Nation’s supervisors to allow their employees with general construction skills to participate in the community build as part of their normal working hours for up to eight (8) hours per day on Friday, June 14th and Monday, June 17th, 2019. The CDPC will use this build as the foundation for formalizing a construction process and necessary skill-set in a step-by-step template to be used in future builds of community box lacrosse fields throughout the Reservation. Once built, the Box would be open to the public to use/reserve for practices and games, which would also benefit the community lacrosse teams that have started developing box lacrosse skills at existing facilities. Thus, the CDPC is further requesting that the OBC authorize the Department to create a standard operating procedure that would offset a portion of the cost to construct and Page 1 of 3 Public Packet 72 of 181 maintain the Box by affording local businesses an opportunity to place their ads on and around the Box in exchange for a sponsorship fee. The Oneida Worker’s Compensation Law (“Law”) provides a system for compensating employees of the Nation who suffer a covered injury or accident while at work. [2 O.C. 203.1-1]. The Law defines a covered injury or accident as “[m]ental or physical harm to an employee caused by accident or disease and arising out of and in the course of employment.” [2 O.C. 203.1-1(d)]. An injury “caused by voluntary participation in an employer-sponsored recreation or fitness activity”, however, does not qualify as a covered injury or accident under the Law. [2 O.C. 203.3-1(l)]. According to this resolution, employees of the Nation with general construction skills will be allowed to spend up to sixteen (16) hours of paid scheduled work time to help build the Box, rather than perform their typical work-related duties. During this time, these individuals would be acting within the course of their employment, and thus, any injuries arising out of their participation in the community build would be covered under the Law unless the project qualifies as an “employersponsored recreation or fitness activity.” Although the Law does not define “employer-sponsored recreation or fitness activity”, it does state that all undefined words shall be “used in their ordinary and everyday sense.” [2 O.C. 203.3-1]. Ultimately, it is the Administrator, designated by the OBC to process worker’s compensation claims, who would have to decide whether employees getting paid to spend their normal working hours building the Box are acting within the course of their employment or participating in an employer-sponsored recreation or fitness activity. [2 O.C. 203.10-1(a)]. The decision, however, would be subject to an appeal to the Judiciary. [2 O.C. 203.11-1]. Pursuant to the Oneida Safety Law (“Safety Law”), the Nation is required to provide its employees with a work environment that is free from recognized hazards. [3 O.C. 303.4-1]. Hazards are established through “industry recognition, employer recognition and/or common sense” and the Safety Law sets forth standards that the Nation must follow to protect its employees when these hazards exist. [3 O.C. 303.4-1]. The Safety Law also requires that certain protective equipment be provided by the Nation and used by its employees when there exists “hazards of processes or environment, chemical hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation, or physical contact.” [3 O.C. 303.10-2]. This includes, but is not limited to, the requirement that, at a minimum: • Hard hats are worn by all personnel and visitors in exposed areas of new construction, renovation and/or trenching. • Proper eye protection is worn when sledging; hammering; sawing on metal, wood or concrete; chipping; welding; grinding; drilling; working in dusty places; handling hazardous materials; cleaning walls; or during other operations where eye injuries may result. • Approved hearing protection is worn where high noise levels exist. • Foot protection, steel toe and shoes that are workwise and in serviceable condition for the operation to which the employee is assigned is worn. • Gloves with leather palms are worn when handling rough edge or abrasive material that could subject hands to lacerations, puncturing or burns. Page 2 of 3 Public Packet 73 of 181 [3 O.C. 303.10-3]. Last, the Safety Law provides that the Nation shall permit only those employees qualified by training or shown by experience to operate equipment and machinery. [3 O.C. 303.19-4]. And, when applicable, it requires that the Nation establish and offer requisite training for its employees, [3 O.C. 303.4-5], specifically stating that the Nation’s supervisors are responsible to provide general construction safety training on hand tools, as well as ensure that employees who operate powder actuated tools possess a valid certification card of proper training. [3 O.C. 303.14-2]. This resolution permits employees of the Nation “with general construction skills” to participate in a community build as part of their normal working hours. Although the extent of the construction activities that they are expected to provide on behalf of the Nation is not clear, where applicable, the Safety Law will govern the Nation’s obligations to those employees participating in the project. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws so long as the carried out in accordance with the Nation’s Worker’s Compensation and Safety Laws, where applicable. Page 3 of 3 Public Packet 74 of 181 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy with term ending February 28, 2020 - Southeastern... 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy with term ending February 28, 2020 - Southeastern Wisconsin Oneida Tribal Services Advisory Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 75 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: One (1) vacancy was posted for the Southeastern Wisconsin Oneida Tribal Services Advisory Board to complete the remainder of a term ending February 28, 2020. The application deadline was May 31, 2019 and one (1) application was received for the following applicant: Kitty Hill Recommended action: Request to appoint applicant, reject the applicant, or to re-post the vacancy. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 76 of 181 Oneida Business Committee Agenda Request Determine next steps regarding two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 Oneida Personnel Commission 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 77 of 181 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Two (2) vacancies were posted for the Oneida Personnel Commission to complete terms ending March 31, 2020 and March 31, 2021. The application deadline was March 29, 2019 and two (2) applications were received for the following applicants: Carol L. Smith Tomas Escamea On April 10, 2019 the Oneida Business Committee made a motion to re-notice the vacancy because of ineligible, unqualified, or under qualified applicants per § 105.7-1.(c)(2) The vacancies were re-noticed with an application deadline of May 31, 2019, however, no new applications have been received. Recommended action: Request to appoint applicants, reject the applicants, or to re-post the vacancy. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 78 of 181 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy with term ending February 28, 2022 - Audit Committee 1. Meeting Date Requested: 06 / 12 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy with term ending February 28, 2022 - Audit Committee 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbud [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A8557b5de273202fe. Public record. Not legal advice.