# Oneida Business Committee (2018)

> Briefs, arguments, decisions, and more.

URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A7666afe4ce024dea

## Record

- **Collection:** Tribal code
- **Document type:** Tribal code

## Text

Public Packet

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Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, July 10, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
1:00 p.m. Wednesday, July 11, 20181
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda

To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/

I.

CALL TO ORDER AND ROLL CALL

II.

OPENING

III.

ADOPT THE AGENDA

IV.

OATHS OF OFFICE (No Requested Action)

V.

MINUTES
A. Approve June 27, 2018, regular meeting minutes
Sponsor: Lisa Summers, Secretary
B. Approve June 29, 2018, emergency meeting minutes
Sponsor: Lisa Summers, Secretary

VI.

RESOLUTIONS
A. Adopt resolution entitled Capital Contribution to Oneida Airport Hotel Corporation of
$750,000 to Improve Parking Lots and Lighting from the Hotel Tax Fund
Sponsor: Trish King, Treasurer

1

On June 27, 2018, the Oneida Business Committee approved an exception to resolution # BC-09-27-17-D to allow
the July 11, 2018, regular Business Committee meeting to begin at 1:00 p.m.

Oneida Business Committee

Regular Meeting Agenda
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July 11, 2018

Public Packet

VII.

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STANDING COMMITTEES
A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE
Chair: Ernie Stevens III, Councilman
1. Accept May 3, 2018, Community Development Planning Committee meeting minutes
B. FINANCE COMMITTEE
Chair: Trish King, Treasurer
1. Approve July 2, 2018, Finance Committee meeting minutes
C. LEGISLATIVE OPERATING COMMITTEE (No Requested Action)
D. QUALITY OF LIFE COMMITTEE (No Requested Action)

VIII.

APPOINTMENTS (No Requested Action)

IX.

TABLED BUSINESS
A. Oneida Nation School Board SOP entitled ONSS Employee Indirect Compensation: Trade
Back for Cash (No Requested Action)
EXCERPT FROM JUNE 27, 2018: Motion by Lisa Summers to table this item until the Oneida
Nation School Board comes back with proposed resolutions to the concerns that were addressed
here today, seconded by Kirby Metoxen. Motion carried unanimously.

X.

UNFINISHED BUSINESS (No Requested Action)

XI.

NEW BUSINESS
A. Increase corporate credit card limit – Oneida Business Committee – Travel Arrangements
Sponsor: Lisa Summers, Secretary
B. Approve three (3) representatives of the Oneida Nation for the Region 5 Tribal Opioid
Strategic Planning Conference
Sponsor: Daniel Guzman King, Councilman
C. Approve 2019 Indian Housing Plan
Sponsor: Dana McLester, Division Director/Comprehensive Housing
D. Approve two (2) actions regarding building security – Norbert Hill Center
Sponsor: Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer

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TRAVEL
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request in accordance with § 219.16-1 – One (1) additional attendee Law Office – 2018 Partners in Action Conference – Milwaukee, WI – July 17-19, 2018
2. Approve travel request – Secretary Lisa Summers – Tribal Caucus and Inter-Tribal
Criminal Justice Council meetings – Turtle Lake, WI – July 23-24, 2018
3. Approve travel request – Councilman Daniel Guzman King – Region 5 Tribal Opioid
Strategic Planning Conference – St. Paul, MN – August 21-24, 2018

XIII.

OPERATIONAL REPORTS (No Requested Action)

XIV.

GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the
BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to
https://goo.gl/uLp2jE)
A. Petitioner Gina Powless – Oneida Personnel Commission Dissolution
1. Accept legislative analysis
Sponsor: David Jordan, Councilman
2. Accept legal analysis
Sponsor: Jo A. House, Chief Counsel
3. Accept financial analysis
Sponsor: Larry Barton, Chief Financial Officer

XV.

EXECUTIVE SESSION
A. REPORTS
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel
B. STANDING ITEMS
1. LAND CLAIMS STRATEGY (No Requested Action)
2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF
ASSOCIATION (No Requested Action)
3. LAND MORTGAGE FUNDS (No Requested Action)
C. AUDIT COMMITTEE (No Requested Action)
D. TABLED BUSINESS (No Requested Action)
E. UNFINISHED BUSINESS (No Requested Action)

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F. NEW BUSINESS
1. Determine next steps regarding DR16 employment contract
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
2. Accept update regarding Strategic Plan as information
Sponsor: Robert Barton, Chairman/Oneida Airport Hotel Corporation Board of Directors

XVI.

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, July 6, 2018,
pursuant to the Open Records and Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

07 / 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Minutes

Accept as Information only
Action - please describe:
Approve June 27, 2018, regular Business Committee meeting minutes

3. Supporting Materials
Report

Resolution

Contract

Other:
1. 6/27/18 regular BC meeting minutes DRAFT

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

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DRAFT
Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, June 26, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, June 27, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer
Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III,
Jennifer Webster;
Not Present: n/a
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Pat Pelky, Troy
Parr, Josh Doxtator, Teo Sodeman, Jon-Paul Genet, Danelle Wilson, Rosa Laster, Candice Skenandore,
Pete King III, Michael Stroshchein, Dave Larson, Tana Aguirre, Elliot Milhollin, Forbes McIntosh;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Council
members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: Treasurer Trish King;
Arrived at: n/a
Others present: Jo A. House, Larry Barton, Lisa Liggins, David Charles, Sally Doxtator, Linda
Verheyen, Timothy Ninham, Bruce King, Randall Cornelius, Kristine Hill, Cheryl Smith, Jack Denny,
Maureen Metoxen, Geraldine Danforth, Shelley Brusky, Kim LaLuzerne, Robert Nehring, Joe Zember,
Lori McNichols, Kathy Metoxen, Stephanie Metoxen, Michelle John, Clorissa Santiago, Michelle Gordon,
Sharon Mousseau, Jolene Hensberger, Nancy Barton, Cathy L. Metoxen, Ed Delgado, Mike Debraska
(via Polycom), Wendy Alvarez, Eliza Skenandore, Amanda Gerondale, Lorenzo Funmaker, Chris
Johnson, Bonnie Pigman, Dave Larson;

I.

CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:30 a.m.
For the record:

II.

Treasurer Trish King is out on funeral leave.

OPENING by Chairman Tehassi Hill
A. Special Recognition for retirement and years of service – Sandra Stevens
Sponsor: Michele Doxtator, Area Manager/Retail Profits
Special Recognition by Michele Doxtator of Sandra Stevens for retirement and 36 years of service

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DRAFT
B. Special Recognition for years of service – Eighteen (18) Oneida Nation employees
Sponsor: Geraldine Danforth, Area Manager/HRD
Special Recognition by Sally Doxtater of David Charles (35 years of service); Special Recognition by
Timothy Ninham of Linda Verheyen (35 years of service); Special Recognition by Tehassi Hill of Jennifer
Webster (35 years of service); Special Recognition by Geraldine Danforth of Bruce King (30 years of
service); Special Recognition by Kristine Hill of Randall Cornelius (30 years of service); Special
Recognition by Jack Denny of Cheryl Smith (30 years of service); Special Recognition by Geraldine
Danforth of Maureen Metoxen (25 years of service); Special Recognition by Kim LaLuzerne of Shelley
Brusky, Robert Nerhring, Joe Zember and Lori McNichols (25 years of service); Special Recognition by
Lisa Summers of Kathleen Metoxen (25 years of service);
Special Recognition for the following individuals who could not be present: Elaine Parker (30 years of
service), Sharon Summers (30 years of service), Paul Hockers (25 years of service), Cindy Metoxen (25
years of service), Brandie Neja (25 years of service), and Amy Spychalski (25 years of service);

III.

ADOPT THE AGENDA (00:31:35)
Motion by Lisa Summers to adopt the agenda with two (2) changes [delete item XIV.B. Approve July 30,
2018, special GTC meeting materials and correct title of item XV.F.8. to “Review Wisconsin Department
of Health Services - Family Care Agreement between Division of Medicaid Services and Oneida Nation
and Lakeland Care, Inc. and determine next steps – file # 2018-0798”], seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

IV.

OATHS OF OFFICE administered by Secretary Summers (00:33:13)
A. Oneida Election Board (Alternates) – Michelle John

V.

MINUTES
A. Approve June 13, 2018, regular meeting minutes (00:35:19)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve the June 13, 2018, regular meeting minutes, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

VI.

RESOLUTIONS (No Requested Action)

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DRAFT
VII.

STANDING COMMITTEES
A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE (No Requested Action)
B. FINANCE COMMITTEE
Chair: Trish King, Treasurer
1. Approve June 18, 2018, Finance Committee meeting minutes (00:36:00)
Motion by David P. Jordan to approve the June 18, 2018, Finance Committee meeting minutes, seconded
by Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C. LEGISLATIVE OPERATING COMMITTEE
Chair: David P. Jordan, Councilman
1. Accept June 6, 2018, Legislative Operating Committee meeting minutes (00:36:30)
Motion by Lisa Summers accept the June 6, 2018, Legislative Operating Committee meeting minutes,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Vice-Chairman Brandon Stevens departs at 9:12 a.m.
Vice-Chairman Brandon Stevens returns at 9:14 a.m.
Councilman Ernie Stevens III departs at 9:35 a.m.
2. Accept Children’s Code Implementation quarterly update (00:36:52)
Motion by Kirby Metoxen to accept the Children’s Code Implementation quarterly update, seconded by
Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Trish King, Ernie Stevens III
Motion by Lisa Summers to send the Children’s Code Implementation quarterly update to the July
Business Committee Work Session to address the specific items that have been requested for the
Business Committee to follow through with, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Trish King, Ernie Stevens III
D. QUALITY OF LIFE COMMITTEE (No Requested Action)

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DRAFT
VIII.

APPOINTMENTS

Councilman Ernie Stevens III returns at 9:37 a.m.
A. Appoint one (1) applicant to Board of Managers/Oneida ESC Group LLC (01:07:13)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to appoint John Breuninger to the Board of Managers of the Oneida ESC Group
LLC, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B. Appoint one (1) applicant to Oneida Election Board in accordance with § 102.4-5. for
remainder of term ending August 31, 2019 (01:08:06)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to appoint Peril Huff to the Oneida Election Board in accordance with § 102.4-5.
for the remainder of the term ending August 31, 2019, seconded by Jennifer Webster. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C. Review Chairman’s recommendation and determine next steps regarding eight (8)
Personnel Selection Committee vacancies (01:15:24)
Sponsor: Tehassi Hill, Chairman
Motion by Lisa Summers to accept the Chairman’s recommendation, and appoint Barbara Cornelius to
the Personnel Selection Committee for a three (3) year term, and to direct the Secretary to re-post the
remaining seven (7) vacancies for the Personnel Selection Committee for an additional thirty (30) days,
seconded by Daniel Guzman King. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
For the record:
Secretary Lisa Summers departs at 9:54 a.m.
D. Review Chairman’s recommendation and determine next steps regarding one (1) Anna
John Resident Centered Care Community Board vacancies (01:23:54)
Sponsor: Tehassi Hill, Chairman
Motion by David P. Jordan to accept the Chairman’s recommendation and appoint Patricia Moore to the
Anna John Resident Centered Care Community Board, seconded by Daniel Guzman King. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
Secretary Lisa Summers returns at 9:58 a.m.

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DRAFT
E. Review Chairman’s recommendation and determine next steps regarding two (2) Oneida
Nation Arts Board vacancies (01:26:53)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the Chairman’s recommendation and appoint Mary Vvalther, for the
term ending in 2021, and Marena Bridges, for the term ending in 2022, to the Oneida Nation Arts Board,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Councilman David P. Jordan departs at 10:02 a.m.
Councilman David P. Jordan returns at 10:16 a.m.

IX.

TABLED BUSINESS (No Requested Action)

X.

UNFINISHED BUSINESS (No Requested Action)

XI.

NEW BUSINESS
A. Accept Oneida Nation School Board SOP entitled ONSS Employee Indirect Compensation:
Trade Back for Cash as information (01:31:49)
Sponsor: Debbie Danforth, Chair/Oneida Nation School Board

Motion by Jennifer Webster to accept the Oneida Nation School Board SOP entitled ONSS Employee
Indirect Compensation: Trade Back for Cash, as information, seconded by Brandon Stevens. Motion not
voted on; item tabled.
Motion by Lisa Summers to table this item until the Oneida Nation School Board comes back with
proposed resolutions to the concerns that were addressed here today, seconded by Kirby Metoxen.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B. Delegate representative – Native Nations_UW Advisory Council (01:50:17)
Sponsor: Brandon Stevens, Vice-Chairman
Motion by Brandon Stevens to delegate Jennifer Hill Kelley as representative for Native Nations_UW
Advisory Council, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Councilwoman Jennifer Webster departs at 10:20 a.m.

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DRAFT
C. Approve exception to resolution # BC-09-27-17-D (01:51:52)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to approve exception to resolution # BC-09-27-17-D and begin the July 11,
2018, regular Business Committee meeting at 1:00 p.m., seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers
Not Present:
Trish King, Jennifer Webster
D. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Secretary
1. Approved letter of support for the Mashpee Wampanoag Tribe Reservation
Reaffirmation Act – Brandon Stevens, Vice-Chairman (01:54:03)
Motion by Brandon Stevens to enter the e-poll results into the record in accordance with OBC SOP
entitled Conducting Electronic for the approved letter of support for the Mashpee Wampanoag Tribe
Reservation Reaffirmation Act, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers
Not Present:
Trish King, Jennifer Webster
Councilwoman Jennifer Webster returns at 10:26 a.m.
Councilman Daniel Guzman King departs at 10:26 a.m.
Councilman Daniel Guzman King returns at 10:28 a.m.

XII.

TRAVEL
A. TRAVEL REPORTS
1. Approve travel report – Councilman Kirby Metoxen – 8th Annual US SIF Conference –
May 30-June 2, 2018 (01:54:37)
Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen regarding the 8th
Annual US SIF Conference – May 30-June 2, 2018, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B. TRAVEL REQUESTS
1. Approve travel request in accordance with § 219.16-1 – Five (5) Environmental Health
Safety and Land Division staff – Tribal Lands and Environment Forum – Spokane, WA
– August 13-17, 2018 (01:59:38)
Motion by David P. Jordan to approve the travel request in accordance with § 219.16-1 for five (5)
Environmental Health Safety and Land Division staff to attend the Tribal Lands and Environment Forum in
Spokane, WA – August 13-17, 2018, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

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DRAFT
2. Approve travel request – Treasurer Trish King – National Intertribal Tax Alliance
Conference – Airway Heights, WA – August 26-September 2, 2018 (02:00:19)
Motion by Jennifer Webster to approve the travel request for Treasurer Trish King to attend National
Intertribal Tax Alliance Conference in Airway Heights, WA – August 26-September 2, 2018, seconded by
Kirby Metoxen. Motion carried with one abstention1:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Trish King
3. Approve travel request – Councilwoman Jennifer Webster – DOI Self-Governance
Advisory Committee/IHS Tribal Self Governance Advisory Council (SGAC/TSGAC)
2018 3rd Quarter meeting – Washington DC – July 17-20, 2018 (02:01:59)
Motion by Kirby Metoxen to approve travel request – Councilwoman Jennifer Webster – DOI SelfGovernance Advisory Committee/IHS Tribal Self Governance Advisory Council (SGAC/TSGAC) 2018 3rd
Quarter meeting in Washington DC – July 17-20, 2018, seconded by David P. Jordan. Motion carried
with one abstention:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers
Abstained:
Jennifer Webster
Not Present:
Trish King
4. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Secretary
a) Failed travel request – Councilman Ernie Stevens III – Progressive Pay It Forward
5th Annual NLC Wisconsin Fundraiser – Madison, WI – June 7, 2018 (02:03:05)
Motion by Jennifer Webster to enter the e-poll results into the record in accordance with OBC SOP
entitled Conducting Electronic Voting for the failed travel request for Councilman Ernie Stevens III to
attend the Progressive Pay It Forward 5th Annual NLC Wisconsin Fundraiser in Madison, WI – June 7,
2018, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
b) Approved travel request in accordance with § 219.16-1 – Eight (8) Individuals –
2018 Special Election – Milwaukee, WI – July 13-15, 2018 (02:03:43)
Motion by Jennifer Webster to enter the e-poll results into the record in accordance with OBC SOP
entitled Conducting Electronic Voting for the approved travel request in accordance with § 219.16-1 for
Eight (8) Individuals to attend the 2018 Special Election in Milwaukee, WI – July 13-15, 2018, seconded
by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

1

The Secretary requested that the Treasurer provide clarification on dates for this travel request as the conference
ends prior to September 2, 2018. At this time, it appears to be a typo in the request.

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DRAFT
c) Approved travel request – Councilman Daniel Guzman King – TSGAC FY2019
Bemidji Area Pre-Negotiation – Minneapolis, MN – June 20-22, 2018 (02:04:12)
Motion by Kirby Metoxen to enter the e-poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approved the travel request for Councilman Daniel Guzman King to
attend the TSGAC FY2019 Bemidji Area Pre-Negotiation in Minneapolis, MN – June 20-22, 2018,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

XIII.

OPERATIONAL REPORTS (No Requested Action)

XIV.

GENERAL TRIBAL COUNCIL
A. Petitioner Gladys Dallas – $5,000 Per Capita payment
1. Accept financial analysis (02:05:15)
Sponsor: Larry Barton, Chief Financial Officer
Motion by Lisa Summers to accept the fiscal impact statement dated June 8, 2018, regarding the Gladys
Dallas petition for a $5,000 Per Capita, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2. Accept legal analysis (02:06:30)
Sponsor: Jo A. House, Chief Counsel
Motion by Jennifer Webster to accept the legal analysis regarding the Gladys Dallas petition for a $5,000
Per Capita, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B. Approve July 30, 2018, special GTC meeting materials
Sponsor: Lisa Summers, Secretary
Item deleted at the adoption of the agenda.

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DRAFT
XV.

EXECUTIVE SESSION
A. REPORTS
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel (02:07:01)
Motion by Lisa Summers to accept the Chief Counsel report provided on June 25, 2018, seconded by
Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Lisa Summers to approve Levin Papantonio Thomas Mitchell Rafferty & Protector PA, Authority
to Represent – file # 2018-0780, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Jennifer Webster to approve addendum #1 to the Michelle Gordon staff attorney contract,
seconded by David P. Jordan. Motion carried with one abstention:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Jennifer Webster
Abstained:
Lisa Summers
Not Present:
Trish King
Motion by Lisa Summers to accept the legal opinion and the financial opinion dated June 25, 2018,
regarding the Room Tax law and revenues, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2. Accept Chief Financial Officer June 2018 report – Larry Barton, Chief Financial Officer
(02:08:57)
Motion by Jennifer Webster to accept the Chief Financial Officer June 2018, seconded by Lisa Summers.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Lisa Summers to direct the Treasurer to work with Finance to assign a Finance representative
to the Strategic Workforce Planning team, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

Oneida Business Committee

Regular Meeting Minutes
Page 9 of 14

June 27, 2018

Public Packet

15 of 101

DRAFT
3. Accept Intergovernmental Affairs and Communications (IGAC) June 2018 report –
Tehassi Hill, Chairman (02:09:37)
Motion by Lisa Summers to accept the Intergovernmental Affairs and Communications June 2018 report,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Jennifer Webster to approve the travel request for Chairman Tehassi Hill to attend the Tribal
Leaders State Budget Discussion in Red Cliff, WI – July 11-12, 2018, seconded by Lisa Summers.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B. STANDING ITEMS
1. LAND CLAIMS STRATEGY
a) Accept New York properties status update as information (02:10:21)
Sponsor: Pat Pelky, Director/Environmental Health Safety & Land Division; Tory Parr,
Director/Community & Economic Development Division
Motion by Lisa Summers to accept the New York properties status update as information, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF
ASSOCIATION
a) Accept Thornberry Creek LPGA Classic June 2018 report (02:10:40)
Sponsor: Josh Doxtator, COO/Oneida Golf Enterprise Corporation
Motion by David P. Jordan to accept the Thornberry Creek LPGA Classic June 2018 report, seconded by
Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
3. LAND MORTGAGE FUNDS (No Requested Action)

Oneida Business Committee

Regular Meeting Minutes
Page 10 of 14

June 27, 2018

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DRAFT
C. AUDIT COMMITTEE
Chair: David P. Jordan, Councilman
1. Accept May 10, 2018, Audit Committee meeting minutes (02:11:20)
Motion by Jennifer Webster to accept the May 10, 2018, Audit Committee meeting minutes, seconded by
Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2. Accept final Oneida Seven Generations Corporation performance assurance audit and
lift confidentiality requirement (02:11:36)
Motion by Lisa Summers to accept the final Oneida Seven Generations Corporation performance
assurance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
3. Accept Roulette rules of play compliance audit and lift confidentiality requirement
(02:11:54)
Motion by Jennifer Webster to accept the Roulette rules of play compliance audit and lift the
confidentiality requirement, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
4. Accept Ultimate Texas Hold’em rules of play compliance audit and lift confidentiality
requirement (02:12:12)
Motion by Kirby Metoxen to accept the Ultimate Texas Hold’em rules of play compliance audit and lift the
confidentiality requirement, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
D. TABLED BUSINESS (No Requested Action)

Oneida Business Committee

Regular Meeting Minutes
Page 11 of 14

June 27, 2018

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DRAFT
E. UNFINISHED BUSINESS
1. Accept closeout report regarding complaint # 2018-DR11-01 and determine next steps
(02:12:30)
Sponsor: Brandon Stevens, Vice-Chairman; Trish King, Treasurer; Ernie Stevens III,
Councilman
EXCERPT FROM JUNE 13, 2018: Motion by Lisa Summers to defer the written report
regarding complaint # 2018-DR11-01 dated June 7, 2018, to the June, 27, 2018, regular
Business Committee meeting and for the sub-committee to complete the additional actions
requested, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM APRIL 25, 2018: Motion by Ernie Stevens III to accept the 45-day update
regarding complaint # 2018-DR11-01, seconded by Kirby Metoxen. Motion carried
unanimously.
EXCERPT FROM MARCH 14, 2018: Motion by Kirby Metoxen to assign Vice-Chairman
Brandon Stevens, Treasurer Trish King, and Councilman Ernie Stevens III to investigate
complaint # 2018-DR11-01, seconded by Jennifer Webster. Motion carried unanimously.
Motion by Jennifer Webster to accept the written report regarding complaint # 2018-DR11-01 dated June
27, 2018, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Lisa Summers to approve the recommendations listed in the written report dated June 27,
2018, regarding complaint # 2018-DR11-01, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
F. NEW BUSINESS
1. Adopt resolution entitled Authorizing a Limited Waiver of Sovereign Immunity
Specifying Governing Law, Reauthorization of a Forum for Resolution of Disputes and
Reaffirmation of Certain Contractual Rights and Duties (02:14:51)
Sponsor: Robert Barton, Chairman/Oneida Airport Hotel Corporation Board of Directors
Motion by Lisa Summers to approve a limited waiver of sovereign immunity regarding the “Second
Amendment to Leasehold Mortgage, Assignment of Leases and rents, Security Agreement and Fixture
Financing Statement” and the “Reaffirmation and Second Amendment of Consent, Non-Disturbance, and
Attornment Agreement” – file # 2018-0573, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Jennifer Webster to adopt resolution 06-27-18-A Authorizing a Limited Waiver of Sovereign
Immunity Specifying Governing Law, Reauthorization of a Forum for Resolution of Disputes and
Reaffirmation of Certain Contractual Rights and Duties, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

Oneida Business Committee

Regular Meeting Minutes
Page 12 of 14

June 27, 2018

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DRAFT
2. Review application(s) for one (1) vacancy – Board of Managers/Oneida ESC Group LLC
(02:16:23)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to accept the discussion regarding applications for one (1) vacancy on the
Board of Managers of Oneida ESC Group LLC, as information, seconded by Brandon Stevens. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
3. Review application(s) for one (1) vacancy – Oneida Election Board – remainder of term
ending August 31, 2019 (02:16:51)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to accept the discussion regarding applications for one (1) vacancy on the
Oneida Election Board, as information, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
4. Review application(s) for eight (8) vacancies – Personnel Selection Committee
(02:17:23)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the discussion regarding applications for eight (8) vacancies on the
Personnel Selection Committee, as information, seconded by Lisa Summers. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
5. Review application(s) for one (1) vacancy – Anna John Resident Centered Care
Community Board (02:17:49)
Sponsor: Tehassi Hill, Chairman
Motion by Lisa Summers to accept the discussion regarding applications for one (1) vacancy on the Anna
John Resident Centered Care Community Board, as information, seconded by Kirby Metoxen. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
6. Review application(s) for two (2) vacancies – Oneida Nation Arts Board (02:18:19)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the discussion regarding applications for two (2) vacancies on the
Oneida Nation Arts Board, as information, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

Oneida Business Committee

Regular Meeting Minutes
Page 13 of 14

June 27, 2018

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DRAFT
7. Review business opportunity and determine next steps (02:18:45)
Sponsor: Pete King III, Agent/Oneida Seven Generations Corporation
Motion by Lisa Summers to accept the discussion as information, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
8. Review Wisconsin Department of Health Services - Family Care Agreement between
Division of Medicaid Services and Oneida Nation and Lakeland Care, Inc. and
determine next steps – file # 2018-0798 (02:19:35)
Sponsor: Jennifer Webster, Councilwoman
Motion by Lisa Summers to approve the Wisconsin Department Of Health Services - Family Care
Agreement between Division Of Medicaid Services and Oneida Nation and Lakeland Care, Inc.
agreement – file # 2018-0798, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

II.

ADJOURN (02:20:19)
Motion by Lisa Summers to adjourn at 10:50 a.m., seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King

Oneida Business Committee

Regular Meeting Minutes
Page 14 of 14

June 27, 2018

Public Packet

20 of 101
Oneida Business Committee Agenda Request

1. Meeting Date Requested:

07 / 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Minutes

Accept as Information only
Action - please describe:
Approve June 29, 2018, emergency Business Committee meeting minutes

3. Supporting Materials
Report

Resolution

Contract

Other:
1. 6/29/18 emergency BC meeting minutes DRAFT

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

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DRAFT
Oneida Business Committee
Emergency Meeting
8:00 a.m. Friday, June 29, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EMERGENCY MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers,
Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster;
Not Present: n/a
Arrived at: n/a
Others present: Jo A. House, Larry Barton, Lisa Liggins, Tana Aguirre, Jim Bittorf, Leyne
Orosco, Jen Falck, Jessica Wallenfang, Laura Laitinen-Warren, Dale Powless, Clyde Ninham;

I.

CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:02 a.m.

II.

OPENING by Councilman Daniel Guzman King

III.

ADOPT THE AGENDA (00:02:05)

Motion by Brandon Stevens to adopt the agenda with one addition [IV.A. Approve limited waiver

of sovereign immunity – Memorandum of Understanding between the Oneida Nation and
Lakeland Care, Inc. – file # 2018-0817}, seconded by Lisa Summers. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster

IV.

NEW BUSINESS
A. Approve limited waiver of sovereign immunity – Memorandum of Understanding
between the Oneida Nation and Lakeland Care, Inc. – file # 2018-0817 (00:03:38)
Motion by Lisa Summers to approve a limited waiver of sovereign immunity for the Memorandum
of Understanding between the Oneida Nation and Lakeland Care, Inc. – file # 2018-0817,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster

Oneida Business Committee

Emergency Meeting Minutes
Page 1 of 3

June 29, 2018

Public Packet

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DRAFT
V.

GENERAL TRIBAL COUNCIL
A. Petitioner Gladys Dallas – $5,000 Per Capita payment
1. Adopt OBC Position (00:06:55)

Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to adopt the Oneida Business Committee position regarding the Gladys

Dallas petition calling for a special [General Tribal Council] meeting with the topic of a $5,000
per capita payment paid within in 45 days, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster
Motion by Lisa Summers to that the special General Tribal Council meeting request petition

submitted by Gladys Dallas with the proposed topic of a $5000 per capita payment within 45
days, shall not be presented to the General Tribal Council in accordance with adopted Oneida
Business Committee position dated today, June 29, 2018, seconded by Ernie Stevens III.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster
For the record:
Tehassi Hill stated I support and approve the correspondence and
decision by the Oneida Business Committee regarding this
petition process.
Motion by Lisa Summers to that the Secretary coordinate a mail out to tribal members on the

“GTC Mail” list serve, and to include three items: 1) a cover memo from the Secretary,
presenting the material; 2) the Oneida Business Committee position adopted today; and 3) the
draft Oneida Business Committee minutes from today’s meeting so that the membership can
see the motions made today, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster
Motion by Lisa Summers to rescind the May 9, 2018, Oneida Business Committee decision to

hold the Radisson for July 30, 2018, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster
B. Move Frank Vandehei Petition to tentative GTC meeting date of August 27, 2018
(00:10:53)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to move Frank Vandehei Petition to the tentative General Tribal Council

meeting date of August 27, 2018, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster
Oneida Business Committee

Emergency Meeting Minutes
Page 2 of 3

June 29, 2018

Public Packet

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DRAFT
VI.

ADJOURN (00:11:19)
Motion by Brandon Stevens to adjourn at 8:14 a.m., seconded by Daniel Guzman King. Motion

carried unanimously:
Ayes:

Oneida Business Committee

Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer
Webster

Emergency Meeting Minutes
Page 3 of 3

June 29, 2018

Public Packet

24 of 101
Oneida Business Committee Agenda Request

1. Meeting Date Requested:

07 / 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only
Action - please describe:
Adopt resolution titled, "Capital Contribution to Oneida Airport Hotel Corporation of $750,000 to Improve
Parking Lots and Lighting from the Hotel Tax Fund"

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Statement of Effect

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Trish King, Treasurer

Primary Requestor/Submitter:

Brian A. Doxtator, Executive Assistant to Tribal Treasurer
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
History
The Oneida Airport Hotel Corporate Board Liaisons received a request from the Oneida Airport Hotel Corporation
to utilize the taxes generated through the hotels sales for capital improvement to the Radisson facility.
1. Repave parking lot and repair busted curbing.
$570,000.00
2. LED lighting for parking lot and sidewalks.
$ 64,675.00
3. Outdoor improvements and upgrades.
$115,325.00
TOTAL
$750,000
The outdoor improvements would be.
a. Remove all plastic fencing.
b. Redo landscape around the pond.
c. Add bench seats around pond.
d. New picnic tables around pond and at entrances.
e. Use existing electric around pond to install some lighting.
f.
Pour a concrete slab and install new fencing and bench seats by 3 Clans smoking area for GTC meetings.
g. Put in more rock and edging along sidewalks and entrances.
A joint recommendation from the Nation’s C.F.O. and Chief Counsel was provided to the Oneida Business
Committee – Executive Session, on June 26, 2018. The C.F.O. and Chief Counsel deemed the $750,000
appropriate and consistent with the intended use of the tax dollars.
Recommended Action:
Adopt resolution titled, “Capital Contribution to Oneida Airport Hotel Corporation of $750,000, to Improve
Parking Lots and Lighting from the Hotel Tax Fund”

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

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Oneida Nation
Post Office Box 365
Phone: (920)869-2214

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Oneida, WI 54155

BC Resolution # __________________
Capital Contribution to Oneida Airport Hotel Corporation of $750,000 to Improve Parking Lots and
Lighting from the Hotel Tax Fund
WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Business Committee adopted the Room Tax law to collect a transient room
tax at all hotel facilities with the Oneida Reservation for the purposes of promoting
tourism; and

WHEREAS,

the Room Tax revenues are committed through resolution # BC-03-24-99-C regarding
allocation for the support of the Tourism and Promotions Department, and through
adoption of a Room Tax Funding Agreement adopted at the August 22, 2012, Oneida
Business Committee meeting: and

WHEREAS,

the Oneida Airport Hotel Corporation is upgrading and adding improvements to the
Radisson Hotel and Conference Center to create a consistent look across the entire
property; and

WHEREAS,

the corporation has requested financial support in upgrading the parking lot and lighting
which is a shared resource of the entire property managed by the corporation; and

WHEREAS,

the Oneida Business Committee believes this is an appropriate use of the Hotel Tax
Fund in creating a combined hotel and gaming property that supports the local economy
through tourism; and

NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee authorizes the allocation of
$750,000 from the Hotel Tax Fund to be utilized for the purposes of improvements to the parking lot and
lighting managed by the Oneida Airport Hotel Corporation. This allocation shall be released by the
Finance Office as a capital contribution upon submission of signed contracts for the project not more than
60 days prior to beginning of the construction.

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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Boš ͛͞͝ Ȉ Oneidaǡ  ͜͝155-0365
Oneida-nsn.gov

Statement of Effect
Capital Contribution to Oneida Airport Hotel Corporation of $750,000 to Improve Parking Lots and
Lighting from the Hotel Tax Fund
Summary
The resolution authorizes the allocation of $750,000 from the Hotel Tax Fund to be utilized for the
purposes of improvements to the parking lot and lighting managed by the Oneida Airport Hotel
Corporation.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: July 2, 2018
Analysis by the Legislative Reference Office
The Room Tax law (‘the Law”) was adopted by the Oneida Business Committee by resolution BC-09-1797-E, and most recently amended by resolution BC-06-12-13-C. The Law was adopted for the purpose of
imposing a tax upon transient occupancy in any hotel owned by the Nation or a member of the Nation
within the exterior boundaries of the Reservation and to provide a means for the collection of the tax. [5
O.C. 509.1-1].
The Law delegates the authority to the Oneida Business Committee to determine, through resolution, the
allocation of the funds collected under this law. [5 O.C. 509.1-1]. The Room Tax revenues are committed
through resolution BC-03-24-99-C regarding allocation for the support of the Tourism and Promotions
Department, and through adoption of a Room Tax Funding Agreement adopted at the August 22, 2012,
Oneida Business Committee meeting.
The Oneida Airport Hotel Corporation is upgrading and adding improvements to the Radisson Hotel and
Conference Center to create a consistent look across the entire property, and the corporation has requested
financial support in upgrading the parking lot and lighting which is a shared resource of the entire
property managed by the corporation.
This resolution states that the Oneida Business Committee believes this is an appropriate use of the Hotel
Tax Fund in creating a combined hotel and gaming property that supports the local economy through
tourism.
Through this resolution the Oneida Business Committee authorizes the allocation of $750,000 from the
Hotel Tax Fund to be utilized for the purposes of improvements to the parking lot and lighting managed
by the Oneida Airport Hotel Corporation.
This allocation is required to be released by the Finance Office as a capital contribution upon submission
of signed contracts for the project not more than 60 days prior to beginning of the construction.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 1 of 1

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

7

/ 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only
Action - please describe:
Motion to accept the May 3, 2018 CDPC meeting minutes.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. 5/3/18 CDPC Mtg Minutes

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Ernest L. Stevens III, Councilmember

Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Community Development Planning Committee
CDPC Regular Meeting
9:00am – 12:00pm Thursday, May 3, 2018
Business Committee Conference Room

Minutes

Present: Ernest Stevens III, David Jordan, Kirby Metoxen, Brandon Stevens, Jennifer
Webster
Others: Paul Witek, Troy Parr, Eugene Schubert, James Petitjean, Susan Doxtator,
Stacie Danforth, Jeff Witte, Frank Vandehei, Melinda Danforth, Curtis Summers, Brenda
John-Stevens, Larry Barton, Quin Schyler, John Cook, Cathy Bachhuber
I.

Call to Order and Roll Call

Meeting called to order at 9:05 a.m. by Ernest Stevens III with Kirby Metoxen and David
Jordan in attendance. During the Cryptocurrency discussion Brandon Stevens and
Jennifer Webster arrived and David Jordan departed. During the Small Housing
discussion Kirby Metoxen departed.
II.

Adopt the Agenda

Motion by Kirby Metoxen to adopt the agenda, seconded by David Jordan. Motion
carried unanimously.
III.

Meeting Minutes
a. Meeting Minutes from April 5, 2018

Motion by David Jordan to adopt the April 5, 2018 minutes, seconded by Kirby Metoxen.
Motion carried unanimously.
IV.

Unfinished Business
a. Industrial Hemp Update– Daniel Guzman-King, Troy Parr, Pat Pelky

Motion by Kirby Metoxen to accept the report, seconded by David Jordan. Motion
carried unanimously.
V.

Standing Updates
a. Upper Oneida – Oneida Planning Department

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Motion by Kirby Metoxen to approve the update and schedule a work meeting to
discuss funding sources and overall planning of Upper Oneida, seconded by David
Jordan. Motion carried unanimously.
b. Cultural Heritage Site Plan –George Skenandore

Motion by Kirby Metoxen to approve sending a request to the Business Committee to
have the Treasurer’s Office (Finance) set aside $50,000 per year beginning in FY19
through FY23 for the 200 Year Celebration, seconded by David Jordan. Motion carried
unanimously.
Motion by David Jordan to add the 200 Year Celebration as a standing item on the
CDPC agenda and to create a team and identify members at a work session to work
with the Cultural Heritage site planning team for creation of an annual strategic plan for
the 200 Year Celebration, seconded by Kirby Metoxen. Motion carried unanimously.
c. Energy Team Update – Ernest Stevens III, Michael Troge
Motion by David Jordan to accept the Energy Team Update from Michael Troge,
seconded by Kirby Metoxen. Motion carried unanimously.
VI.

New Business
a.

200 Year Celebration – Daniel Guzman-King

Motion by Kirby Metoxen to approve sending a request to the Business Committee to
have the Treasurer’s Office (Finance) set aside $50,000 per year beginning in FY19
through FY23 for the 200 Year Celebration, seconded by David Jordan. Motion carried
unanimously.
Motion by David Jordan to add the 200 Year Celebration as a standing item on the
CDPC agenda and to create a team and identify members at a work session to work
with the Cultural Heritage site planning team for creation of an annual strategic plan for
the 200 Year Celebration, seconded by Kirby Metoxen. Motion carried unanimously.
Note: Discussed as part of Cultural Heritage Site Plan
b.

Cryptocurrency – Ernest Stevens III

Motion by Jennifer Webster to add block chain technology to an upcoming CDPC work
session for further discussion and to have the C&EDD Director identify and lead a block

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chain technology research team to come back to the CDPC within 3 months with
information, seconded by Brandon Stevens. Opposed: Kirby Metoxen. Motion carried.
Note: Item will be on future agendas as Block Chain Technology.
c.

Small Housing - Daniel Guzman-King

Motion by Jennifer Webster for the CDPC to support the small housing initiative and its
proposed next steps; to forward to Councilman Daniel Guzman-King’s office to set an
agenda and meeting with the Community Housing Division; and to have Vice-Chairman
Brandon Stevens send a memo to the appropriate parties to attend the meeting,
seconded by Brandon Stevens. Motion carried unanimously.
VII.

Adjourn

Motion by Jennifer Webster to adjourn at 11:51 a.m., seconded by Brandon Stevens.
Motion carried unanimously.

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

7

I 11

I 18

2. General Information:
Session:
lg] Open D Executive- See instructions for the applicable laws, then choose one:

Agenda Header:

!standing Committees

D Accept as Information only
lg] Action - please describe:
BC approval of Finance Committee Meeting Minutes of JULY 2, 2018

3. Supporting Materials

D Report

D Resolution

D Contract

lg] Other:
1.'1F-C-E--P-o_ll_a_p_p-ro-v-in_g_7/-2-/1_8_M-in-u-te-s--------.

3.

2.1 FC Mtg Minutes of 7/2/18

4.

D Business Committee signature required
4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor/Liaison:

Primary Requestor:

~~T_rl_sh_Ki_n~g,_T_r_ib_a_IT_r_ea_s_u_re_r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~
Denise Vigue, Executive Assistant to the CFO /Finance Administration
Your Name, Title I Dept. or Tribal Member

Additional Requestor:
Name, Title I Dept.

Additional Requestor:
Name, Title I Dept.

Page 1 of2

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is
a standing committee of the OBC.
NOTE: The Treasurer approved several New Business ADD ON requests to the 7/2/18 Finance Committee agenda
as each item is time sensitive; requesting the FC minutes are added to the 7/11/18 BC agenda for this reason.

''

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2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of2

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ONEIDA NATION
P.O. Box 365

Oneida, WI 54115

MEMORANDUM
TO:
CC:
FR:
DT:
RE:

Finance Committee
Business Committee
Denise Vigue, Executive Assistant
July 3, 2018
E-Poll Results of: FC Meeting Minutes of July 2, 2018

An E-Poll vote of the Finance Committee was conducted to approve the
July 2, 2018 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
There was a Majority 5 YES votes from Larry Barton, Chad Fuss, Patrick
Stensloff, Jennifer Webster and Daniel Guzman King to approve the July 2,
2018 Finance Committee Meeting Minutes.
The minutes will be placed on the next BC agenda of July 11, 2018 for
approval and the next Finance Committee agenda of July 16, 2018 to
ratify this E-Poll action.
Yaw^ko

__________________________________________________________________________________________________________________________________________________________

* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.

Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org

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ONEIDA FINANCE COMMITTEE
JULY 2, 2017 – 10:00 A. M .
Business Committee Executive Conference Room

REGULAR MEETING MINUTES
FC Members Present:
Patricia King, Treasurer/FC Chair
Jennifer Webster, BC Council Member
Chad Fuss, AGGM-Finance (GGM Alt.)

Larry Barton, CFO/FC Vice-Chair
Daniel Guzman King, BC Council Member
Patrick Stensloff, Purchasing Director

Members Excused: Shirley Barber, FC Elder Member
Others Present: Rose Navarro Redhail, Carla Witkowski, Reese Hill, Amanda Gerondale, Tana
Aguirre, David Emerson, Paul Witek and Denise Vigue, taking minutes
I.

CALL TO ORDER: The meeting was called to order by the FC Chair at 10:00 A.M.

II.

APPROVAL OF AGENDA: JULY 2, 2017
Motion by Jennifer Webster to approve the FC meeting agenda of Jul. 2, 2017 with 1
ADD On under the Community Fund and 5 ADD On’s under New Business. Seconded
by Patrick Stensloff. Motion carried unanimously.

III.

APPROVAL OF MINUTES: JUNE. 18, 2018 (Approved via E-Poll on 6/19/18)
Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 6/19/18 approving
the 6/18/18 Finance Committee meeting minutes. Seconded by Jennifer Webster.
Motion carried unanimously.

IV.

TABLED BUSINESS: No Tabled Business

V.

CAPITAL EXPENDITURES: None

VI.

COMMUNITY FUND:
REPORTS:
1. CF Update Report for July 2018
Denise Vigue, Finance
The CF Update Report was discussed in detail as there remains a fixed amount that is
exceeded by the current requests at this meeting. The CF SOP’s of first come, first served
was discussed and options were weighed; with the GTC motion to raise the individual
requests to a maximum of $500, there will be no funds remaining the last two months of
the 4th Quarter.
Motion by Jennifer Webster to approve the Community Fund Update Report for July
2018. Seconded by Daniel Guzman King. Motion carried unanimously.

Page 1 of 5
Finance Committee Meeting Minutes of July 2, 2018

Public Packet

2.

36 of 101

CF Balance Sheet Adjustments
Denise J. Vigue, Finance

This is an adjustment to the total funds remaining due to returned requests or partially
used funds; the total remaining is reflected in the prior monthly update.
Motion by Jennifer Webster to accept the Community Fund Balance Sheet Adjustments
for July 2018. Seconded by Daniel Guzman King. Motion carried unanimously.
REQUESTS:
1. De Pere Flag Football fees
Sam & Margaret Vandenheuvel for son, Gage

Amount: $50.40

Motion by Larry Barton to approve from the Community Fund the De Pere Flag Football
fees for the son of the requestors in the amount of $50.40. Seconded by Jennifer
Webster. Motion carried unanimously.
2.

Oneida Community Car Show
Reese Hill, Rezurrected Ridez Car Club

Amount: $750.00 + 20 Cs.

Reese Hill was present to answer any question on his request; this is an annual event
the car club has to bring the community together and to raise funds for many worthy
community causes; the FC thanked Reese and the club for their hard work and
dedication over the years.
Motion by Larry Barton to approve from the Community Fund the Oneida Community
Car Show request in the amount of $750.00 and 20 Cases of Coca-Cola Product for
fundraising. Seconded by Jennifer Webster. Motion carried unanimously.
3.

New Fusion Dance Studio Registration
Andrew Doxtater for daughter, Scarlett

Amount: $500.00

Motion by Patrick Stensloff to approve from the Community Fund the New Fusion
Dance Studio registration for the daughter of the requestor in the amount of $500.00.
Seconded by Jennifer Webster. Chad Fuss abstained. Motion carried.
4.

WFCA All Star Charity Football Game
Corinna Charles for son, Seth

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the WFCA All Star Charity
Football Game fees for the son of the requestor in the amount of $500.00. Seconded by
Chad Fuss. Motion carried unanimously.
5.

Oneida Farmer’s Market Bash (Jul-Aug)
Bill Ver Voort, Farmer’s Market Organizer

Amount: 25 Cases

Motion by Jennifer Webster to approve from the Community Fund 25 Cases of CocaCola Product for use at two (2) Oneida Farmer’s Market Bashes. Seconded by Daniel
Guzman King. Motion carried unanimously.
Page 2 of 5
Finance Committee Meeting Minutes of July 2, 2018

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6.

37 of 101

YMCA –Green Bay Summer Camp fees
Rogelio Aviles De La Cruz for daughter, Kylee

Amount: $500.00

Motion by Chad Fuss to approve from the Community Fund the YMCA –Green Bay
Summer Camp fees for the two daughters of the requestor in the amount of $500.00
each. Seconded by Patrick Stensloff. Motion carried unanimously.
7.

YMCA-Green Bay Summer Camp fees
Rogelio Aviles De La Cruz for daughter, Elaine

Amount: $500.00

- SEE Motion in CF Request #6.
8.

2018 Taekwondo Nationals registration
Clyde Skenandore for daughter, Harlow

Amount: $500.00

Motion by Jennifer Webster to approve from the Community Fund the 2018 Taekwondo
Nationals registration for the daughter of the requestor in the amount of $500.00.
Seconded by Larry Barton. Chad Fuss and Patrick Stensloff abstained. Motion carried.
9.

920 Elite Basketball Tournament registration
Teresa Vansteel for son, Alexander

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the 920 Elite Basketball
Tournament registration fees for the son of the requestor in the amount of $500.00.
Seconded by Chad Fuss. Motion carried unanimously.
10. Team Sconnie WI Lacrosse registration
Katsi Danforth for son, Dailin

Amount: $500.00

There is not enough remaining in the CF to fully fund this request. The FC could fund the
remaining amount available of $262.47. NOTE: This would leave a zero balance for FY18.
Motion by Jennifer Webster to approve from the Community Fund the Team Sconnie WI
Lacrosse registration fee for the son of the requestor with the amount remaining in the
CF for FY18 of $262.47. Seconded by Daniel Guzman King. Motion carried unanimously.
11. ADD ON: Football Camp(s) registration
Linda Dallas for son, Dylan

Amount: $500.00

Motion by Daniel Guzman King to deny this request due to Community Funds being
exhausted for FY 2018. Seconded by Chad Fuss. Motion carried unanimously.
Denise Vigue asked that given that there were prior returns of funds; if on the chance
any more funds are returned can they go to these last two CF requests? The FC agreed.
Motion by Daniel Guzman King that if any other Community Funds are returned prior to
the end of the year that they go to CF Request #10 first and if there are any other funds
left they go to CF Request #11; provided they are received in the timeframe of each of
these requests. Seconded by Patrick Stensloff. Motion carried unanimously.
Page 3 of 5
Finance Committee Meeting Minutes of July 2, 2018

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VII.

38 of 101

NEW BUSINESS:
1.

Direct Care Therapy Services
Carla Witkowski, BIA Early Intervention

Amount: $75,000.00

Carla Witkowski and Rose Navarro Redhail were present to discuss this contract; their
renewal is in July of each year, services are for yearly speech therapy; their program is
fully bureau funded; they do not receive any tribal contributions; the file has sam.gov
verification.
Motion by Jennifer Webster to approve the Direct Care Therapy Services contract in the
amount of $75,000.00. Seconded by Daniel Guzman King. Motion carried unanimously.
2.

ADD ON: Bally Technologies
Chad Fuss, Gaming Administration

Amount: $109,500.00

Chad Fuss and David Emerson discussed these three requests for FY19; they are being
brought in now as it take months to get on the schedule with Bally and if approved now
they can possibly look at services in December; this contract is for the Slot Data System;
a reporting system for audits; the next is a web content manager; communication
directly to customers using their cards; and the third is sVisio which is a mobile app
device to track customers and to take care of slot needs as well as supervisor/employee
contact.
Motion by Larry Barton to approve the three (3) Bally Technologies contracts in the
amounts stated pending approval of the continuing budget resolution for the FY 2019
budget. Seconded by Jennifer Webster. Motion carried unanimously.
3.

ADD ON: Bally Technologies
Chad Fuss, Gaming Administration

Amount: $55,200.00

- SEE Motion in NB Request #2.
4.

ADD ON: Bally Technologies
Chad Fuss, Gaming Administration

Amount: $91,677.50

- See Motion in NB Request #2.
5.

ADD ON: Milbach Construction Service
Paul Witek, Engineering Dept.

Amount: $2,384,654.00

Paul Witek was present and provided details of this construction contract including;
correcting amount requested to $2,155,010.59 as originally looking at 10 homes; this
will be for 8 homes being constructed as well as the lots cleared and paths put in;
Oneida plumbing is installing all plumbing; start around third week of July, finishing early
next year; included is the HUD approval; legal review; sam.gov verified; bids did go out
normal means as well as electronically. There was discussion on low bid response, cost
per foot for homes and resident qualifications (low income).
Page 4 of 5
Finance Committee Meeting Minutes of July 2, 2018

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39 of 101

Motion by Patrick Stensloff to approve the Milbach Construction Service contract for
project #16-018 – Eight Elder Village Cottages in the corrected amount of $2,115,010.59.
Seconded by Jennifer Webster. Motion carried unanimously.
6.

LATE ADD: Jones Sign
Melissa Nuthals, Communications

Amount: $56,854.11

Tana Aguirre was present for Melissa to discuss this contract; this is to change the logos
at Lambeau Field to our current tribal logo, partially funded through Communications
and Joint Marketing; need to get approval so they can get Jones Sign to create signage
and install before August and preseason begins; will also need a BC approval to move
forward; Melissa has already requested a BC e-poll once approved by the FC.
Motion by Jennifer Webster to approve the Jones Sign contract for signage updates at
Lambeau Field in the amount of $56,854.11. Seconded by Daniel Guzman King. Motion
carried unanimously.
Motion by Jennifer Webster for an approval process procedural exception to allow the
FC representative, Terry Cornelius to sign off in the Power 8 system immediately due to
the time sensitivity of getting work completed by August. Seconded by Chad Fuss. Larry
Barton abstained. Motion carried.
VIII.

EXECUTIVE SESSION: None

IX.

FOLLOW UP: None

X.

FYI and/or THANK YOU: None

XI.

ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff Motion
carried unanimously. Time: 10:56 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary

Finance Committee-E-Poll Minutes Approval Date:

July 3, 2018

Oneida Business Committee’s FC Minutes Approval Date:

Page 5 of 5
Finance Committee Meeting Minutes of July 2, 2018

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

7

/ 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only
Action - please describe:
Increase the limit on individual OBC corporate credit cards from $2,000 to $5,000 (in order to make approved
travel arrangements).

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Chris J. Cornelius, Executive Assistant to Tribal Secretary/ OBC
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
****PURPOSE:
The purpose of this request is to avoid an interruption in day to day business when making approved Business
Committee travel arrangements.
*****BACKGROUND/HISTORY:
There is an employee at accounting who is retiring soon who holds a company credit card in her name for the
purpose of making travel arrangements for the Business Committee. There is no one who is willing to fill this role
and responsibility for a company credit card. In order to avoid an interruption in service and make travel
arrangements and reservations; all travel arrangements will need to be made using the credit card assigned to
each BC member. The majority of travel arrangements and reservations cannot be made with the current limit.
The individual BC member credit card limit needs to be increased in order to allow the BC Support Staff to make
necessary travel and event arrangments (i.e. registration costs, hotel reservations, airfare).

*****ACTION/REQUESTED:
Increase the limit on individual OBC corporate credit cards from $2,000 to $5,000

1) Save a copy of this form for your records.
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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

07 / 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only
Action - please describe:
Requesting the Oneida Business Committee to approve the recommendation of Councilman Daniel Guzman,
TAP Coordinator Latsi Hill & TAP Coordinator Priscilla Belisle to represent the Oneida Nation at the Region 5
Tribal Opioid Strategic Planning Conference hosted by SAMSHA.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Letter from SAMSHA

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Daniel Guzman King, Councilmember

Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
SAMSHA has invited the Tribal Nations in Region 5 to the Region 5 Tribal Opioid Strategic Planning Conference
August 22 & 23, 2018 in St. Paul, MN. They will fund 3 representatives from each Nation to attend.
I am requesting the Business Committee's approval to allow for TAP Coordinator Latsi Hill, TAP Coordinator
Priscilla Belisle and myself to represent the Oneida Nation.
Requested Action:
Approve Councilman Daniel Guzman, Latsi Hill and Priscilla Dessart to represent the Oneida Nation at the
Region 5 Tribal Opioid Strategic Planning Conference hosted by SAMSHA on August 22 & 23, 2018 in St. Paul, MN

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

SAMHSA

44 of 101

Substance Abuse and Mental Health
Services Administration

5600 Fishers Lane • Rockville, MD 20857
.vww.samhsa.gov • 1-877-SAMHSA-7 (1-877-726-4727)

Dear Tribal Leader,
The Substance Abuse and Mental Health Services Administration (SAMHSA), in partnership with the Bemidji
Area Indiana Health Service (IHS), and the Health Resources and Services Administration (HRSA) are pleased
to invite you to the Region 5 Tribal Opioid Strategic Planning Conference that will held on August 22-23, 2018
at the InterContinental Hotel & Resorts, St. Paul Riverfront, 11 East Kellogg Blvd, St. Paul, MN 55101.
The purpose of the strategic planning conference is for Bemidji Area Tribes to address the impact of the opioid
crisis as expressed in the Midwest Alliance of Sovereign Tribes (MAST) emergency declaration due to the
opioid crisis dated March 27, 2018.
The objectives of this conference are the following:

1) Identify Tribal needs and resources to address the impact of the opioid crisis;
2) Promote strategic planning to address the opioid crisis;
3) Identify Federal grants, training, and technical assistance to advance Tribal opioid strategic plans;
4) Discuss the feasibility of a Bemidji Area Tribal Action Plan.
Travel and lodging accommodations for three (3) Tribal representatives will be paid for by SAMHSA in
accordance with Federal Travel Regulations. Tribes may elect to send additional participants at their own
expense. Additional participants will be considered on a first come, first serve basis due to limitations in room
capacity. It is recommended that three Tribal representatives include elected leadership, behavioral health, and
law enforcement. Individuals representing public health, courts and probation, child welfare, education,
traditional leaders/elders would also be appropriate participants for the conference.
This strategic planning conference will be led by experienced faculty and will include sessions focused on: 1)
community readiness; 2) resource identification; 3) needs assessment; and 4) opioid strategic plan development.
In preparation for the 2 day conference, we request Tribes bring existing opioid strategic plans and current data
related to the impact of the opioid crisis.
Please email Roxann Thompson at tihompsonllva-gassociates.com with the names and email addresses of the 3
representatives from your Tribe by July 13, 2018. Ms. Thompson will contact these participants with
information related to registration and travel.
Thank you for your consideration to participate in this conference.
Re,,fully,

~J~y,Psy.D.

SAMHSA Regional Administrator (5)

Behavioral Health is Essential To Health • Prevention Works • Treatment is Effective • People Recover

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

07 / 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Reports

Accept as Information only
Action - please describe:
Approve the Comprehensive Housing's 2019 Indian Housing Plan for submittal.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. 2019 Indian Housing Plan

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Dana McLester, DivisionDirector/Comprehensive Housing

Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

EPIC - U.S. Department of Housing and Urban Development (HUD)

Public Packet

Page 1 of 16

46 of 101

Energy and Performance Information Center ( EPIC )

OMB
CONTROL
NUMBER:
2577-0218
EXPIRATION
DATE:
07/31/2019
Grant Number: 55-IT-55-49100
Report:

IHP Report for 2019

Cover Page
Grant Information:
Grant Number

55-IT-55-49100

Recipient Program Year

10/01/2018-09/30/2019

Federal Fiscal Year

2019

Initial Indian Housing Plan (IHP):

Yes

Amended Plan
Annual Performance Report (APR):
Tribe:

Yes

TDHE:
Recipient Information:
Name of the Recipient

Oneida Tribe of Indians of Wisconsin

Contact Person

Hill, Tehassi

Telephone Number with Area Code

920-869-4000

Mailing Address

PO Box 365

City

Oneida

State

WI

Zip

54155

Fax Number with Area Code

920-869-2194

Email Address

thill7@oneidanation.org

Tribes:
TDHE/Tribe Information:
Tax Identification Number

396081138

DUNS Number

798227278

CCR/SAM Expiration Date

03/19/2019

Planned Grant-Based Budget for Eligible Programs:
IHBG Fiscal Year Formula Amount

$3,703,722.00

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Page 2 of 16

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Housing Needs

Type of Need
(A)

Low-Income Indian
Families
(B)

All Indian Families
(C)

Overcrowded Households





Renters Who Wish to Become Owners





Substandard Units Needing Rehabilitation





Homeless Households





Households Needing Affordable Rental Units





Disabled Households Needing Accessibility





Units Needing Energy Efficiency Upgrades





Infrastructure to Support Housing





College Student Housing

Other (specify below)
Planned Program Benefits

The Comprehensive Housing Division's
(CHD) planned programs and activities will
focus on addressing maintenance and
rehabilitation needs of low-income housing
stock and new construction. In the FY 2019
program year the CHD will continue to assess
and improve efficiency in management, policy
development, staff training and financial
leveraging of resources to meet the needs of
the division. Improvements to the inventory
control system will continue to be implemented
to enhance tracking of housing unit stock cost
and new development unit costs. The
Comprehensive Housing Division will continue
to promote safe and healthy housing units that
are affordable to meet the needs of the
Oneida community. The Comprehensive
Housing Division's Income Based Program
employs 39 staff to manage, operate, maintain
and administer program and project activities
though out the year. This provides
employment and career opportunities for
community members committed to improving
housing for the Oneida community.
Maintenance staff will continue to meet work
order requests in a timely manner and
respond to emergencies such as plumbing
and electrical issues during the day, evenings,
and weekends. The maintenance program is
responsible for 325 rental units. Rehabilitation
staff will continue to improve the quality and
energy efficiency of our housing stock.

Geographic Distribution

Housing Services will be provided within the
Oneida Nation Reservation boundries which
includes portions of Brown and Outagamie
Counties in Wisconsin. Geographical
distribution of housing units includes various
housing sites of scattered rental and rent to
own units within the City of Green Bay and
Brown and Outagamie counties. The Oneida
Tribe of Indians of Wisconsin produced a
Reservation Housing Analysis Report
revealing the need of housing due to
overcrowding and the lack of "affordable"
housing within the service area. The
Comprehensive Housing Division provides a
Housing Resource Coordinator staff position
as a one-stop-shop offering housing resource
information of all residential housing and

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Page 3 of 16

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supportive programs for families, the elderly
and disabled community members.

Programs
2013-101 : Development
Program Name:

Development

Unique Identifier:

2013-101

Program Description (continued)

The Development Acquisition program will
rehabilitate two homes that were purchased in
July of 2018 This consists of N7074 Seminary
Road a 4 bedroom rental unit and N6544
Seminary Road a 3 bedroom rental unit.
These two units will be ready for occupancy by
September 30th, 2018.

Eligible Activity Number

(3) Acquisition of Rental Housing [202(2)]

Intended Outcome Number

(1) Reduce over-crowding

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate Income Families

Types and Level of Assistance

Low-Moderate Income Families will receive a
unit that meets the family composition,
household needs, and of moderate sized
square footage. Units will be of quality
construction that is affordable, energy efficient
and equipped with Energy Star appliances.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned
Number of
Units to be
Completed
in Year

APR: If the program is behind schedule,
explain why

2

APR Actual
This
information
is only
completed
for an APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

Total all other
funds to be
expended in 12month program
year
(M)

$98,000.00

Total funds to be
expended in 12month program
year
(N=L+M)
$98,000.00

2016-100 : Development
Program Name:

Development

Unique Identifier:

2016-100

Program Description (continued)

The Development program will construct 9
Elder Cottages located at Elder Village. The

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Page 4 of 16

Public Packet

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project went thru the sealed bid process with a
winning bid, that was selected in June of 2018.
Site Construction is set to take place in August
of 2018. These units have an anticipated
completion date of September 30th 2019. The
Elder Cottage design will be approximatley
800 sq. ft. with a attached 1 car garage and
modest landscaping. Design elements will
include "green construction", low maintenance
materials, energy efficient insulation, radiant
heat, AC and south orientated lot placement to
obtain solar gain. These elder units will be
desiged to meet wheel chair accessibility due
to the tenant population. The design and
construction elements will focus on energy
efficiencey to reduce utility cost for the tenants
while providing a safe and healthy residence
for the elder population. The design and
construction methods will focus on energy
efficiency to reduce utility cost while providing
a safe and healthy residence for our elder
population where they can age in place.
Eligible Activity Number

(4) Construction of Rental Housing [202(2)]

Intended Outcome Number

(5) Address homelessness

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-income elder families in need of 2
bedroom units for health care reasons or a
caregiver to live in place.

Types and Level of Assistance

Low -income elder families will recieve a low
maintenance energy efficinet unit that is
wheelchair accessable. Maintenance
assistance will be provided by OHA staff for
grass cutting and snow removal. The elder
cottages will beof quality construction that is
affordable, energy efficient, and equipped with
Energy Star appliances to keep utility cost
lower.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned
Number of
Units to be
Completed
in Year

APR: If the program is behind schedule,
explain why

9

APR Actual
This
information
is only
completed
for an APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

$1,200,000.00

Total all other
funds to be
expended in 12month program
year
(M)
$1,200,000.00

Total funds to be
expended in 12month program
year
(N=L+M)
$2,400,000.00

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2017-300 : Rehabilitation Rental
Program Name:

Rehabilitation Rental

Unique Identifier:

2017-300

Program Description (continued)

This project is designed to provide project
management and rehabilitation due to mold,
replacement of obsolete materials, and
rehabilitation due to inadeqate ventilation in
bathrooms, and energy efficieies. This
program focuses on weatherization
rehabilitation by addressing inadequate
insulation, windows, doors, siding and roofs on
housing stock. Rehabilitation staff participate
in annual housing unit inspections to ensure
construction elements are well maintained and
subject to preventive maintenance.

Eligible Activity Number

(5) Rehabilitation of Rental Housing [202(2)]

Intended Outcome Number

(3) Improve quality of substandard units

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low Income Families

Types and Level of Assistance

Low-Income families will receive a unti that
meet the family composition, household
needs, and of moderate sized square footage.
Units will be of quality construction that is
afforadble, energy efficient, and equiped with
Energy Star appliances.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned
Number of
Units to be
Completed
in Year

APR: If the program is behind schedule,
explain why

30

APR Actual
This
information
is only
completed
for an APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

Total all other
funds to be
expended in 12month program
year
(M)

$1,108,760.00

Total funds to be
expended in 12month program
year
(N=L+M)
$1,108,760.00

2018-100 : Development
Program Name:

Development

Unique Identifier:

2018-100

Program Description (continued)

The Comprehensive Housing Division will be
applying for the FY 2019 Tax Credits in
December of 2018. NAHASDA funds will be
leveraged with Low Income Housing Tax

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Credit dollars to complete this project. These
credits will be used to plan, design, and
develop bidding documents for the
construction of 11 Elder Cottages located at
Elder Village, 4 - 3 Bedroom Rent-to-Own
units located at Green Valley, 1 - 4 plex and 1
- 6 plex Apartments located at Uskah Village.
Eligible Activity Number

(4) Construction of Rental Housing [202(2)]

Intended Outcome Number

(1) Reduce over-crowding

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate Income Families

Types and Level of Assistance

Low-Income families will receive a unit that
meets the family composition, household
needs, and of moderate size square footage.
Units will be of quality construction that is
affordable, energy efficient, and equipped with
Energy Star appliances.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned
Number of
Units to be
Completed
in Year

APR: If the program is behind schedule,
explain why

25

APR Actual
This
information
is only
completed
for an APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

$964,000.00

Total all other
funds to be
expended in 12month program
year
(M)
$1,688,616.00

Total funds to be
expended in 12month program
year
(N=L+M)
$2,652,616.00

2019-00X : Operating CAS
Program Name:

Operating CAS

Unique Identifier:

2019-00X

Program Description (continued)

This program is designed to implement and
maintain systems which ensure sound fiscal
management, human resources management,
planning and development of maintenance
programs, and staff for services supported by
accountants. Funds support the cost of the
maintenance of offices, and warehouse,
associated utility costs, insurance, work order
system, inventory control, tracking cost and
purchasing of supplies and materials for
program activities. This program also services
maintenance of equipment, contracting for
equipment, vehicle maintenance, staff training,
pest control, and preventive maintenance
activities. The inventory of housing units in

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now at 371 and another 12 units are planned
for the coming year. An efficient electronic
inventory control system needs
implementation in 2018 to track unit costs and
supplies used for maintenance, rehabilitation
and development programs.
Eligible Activity Number

(2) Operation of 1937 Act Housing [202(1)]

Intended Outcome Number

(3) Improve quality of substandard units

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate income families participating in
the housing programs.

Types and Level of Assistance

The types and level of assistance includes;
administration, management functions such as
accounting, work orders, procurement and
repair of vacant units. Elder assistance
includes; community space maintenance, lawn
care and snow removal. The level of
assistance is determined by specific program
activity.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned
Number of
Units to be
Completed
in Year

APR: If the program is behind schedule,
explain why

199

APR Actual
This
information
is only
completed
for an APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

$1,204,646.00

Total all other
funds to be
expended in 12month program
year
(M)
$0.00

Total funds to be
expended in 12month program
year
(N=L+M)
$1,204,646.00

2019-001 : Program and Administration
Program Name:

Program and Administration

Unique Identifier:

2019-001

Program Description (continued)

This program is responsible for the
administration of the Indian Housing Block
Grant that includes; financial reports, planning,
design, implementation of all housing services;
maintenance, rehabilitation, resident services,
community outreach and development under
the grant award. Program administration
includes the following activities: application
intake, tenant relations, lease monitoring,
collections, conveying stock, recertification,
lease and homebuyer agreement
enforcement, data collection and analysis,
reporting, tenant files, community relations.

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Eligible Activity Number

(19) Housing Management Services [202(4)]

Intended Outcome Number

(1) Reduce over-crowding

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate Income Families

Types and Level of Assistance

Program Administration will provide services
for 368 rental and homebuyer units through
the proper administration of the FY 2019
Indian Housing Block Grant. Administration
services provided includes housing application
processing, certifications of income and
eligibility, back ground checks, work orders,
waiting list management and referrals of
supportive services. Program Administration
encompasses program development of the
Indian Housing Plan; planning, budget
development, program implementation,
evaluation, financial reports, close out of
program activities and submittal of the Annual
Performance Report.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

APR Actual

Planned
368
Number of
Households
to be served
in Year

APR: If the program is behind schedule,
explain why

This
information
is only
completed
for an
APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

$352,959.00

Total all other
funds to be
expended in 12month program
year
(M)
$0.00

Total funds to be
expended in 12month program
year
(N=L+M)
$352,959.00

2019-002 : Resident Services
Program Name:

Resident Services

Unique Identifier:

2019-002

Program Description (continued)

Resident Services provides application intake,
tenant and homebuyer orientations, tenant
relations, lease monitoring, collections,
conveying stock, interim recertification's, lease
and homebuyer agreement enforcement, data
collection and analysis, report preparation, file
maintenance of tenant applications,
correspondence, casework, and support
services such as budgeting, credit education,
and housing resource information and referral.
Resident Services conducts unit inspections
and submits work order requests as needed.

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Staff provides daily tenant contact regarding
housing concerns and complaints. Case
management files are maintained for each
tenant in a secure location. All tenant and
homebuyer files are maintained to meet HUD
compliance requirements.
Eligible Activity Number

(19) Housing Management Services [202(4)]

Intended Outcome Number

(6) Assist affordable housing for low income
households

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate income rental and homebuyer
families who meet income eligibility criteria for
the housing programs.

Types and Level of Assistance

Services will be provided by admission,
occupancy, case worker and accounts
receivable staff at no cost to applicants and
tenants. Service will be provided to 318 rental
and 53 homebuyer households totaling 371
households.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

371
Number of
Households
to be served
in Year

APR: If the program is behind schedule,
explain why

APR Actual

Planned

This
information
is only
completed
for an
APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

Total all other
funds to be
expended in 12month program
year
(M)

$314,256.00

Total funds to be
expended in 12month program
year
(N=L+M)
$314,256.00

2019-003 : CAS Maintenance
Program Name:

CAS Maintenance

Unique Identifier:

2019-003

Program Description (continued)

The Maintenance program is designed to
provide the following activities; routine and
non-routine repairs and replacement of
fixtures, equipment and/or materials to ensure
compliance with health quality standards.
Tenant referrals are made to occupancy staff
regarding maintenance or health concerns
observed in the tenant units, which may result
in resident service staff conducting health or
safety visits to a unit. Occupancy staff make
referrals to maintenance staff via work orders.
Maintenance staff and Resident Services staff

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work hand-in-hand to ensure when units are
vacated, the units is repaired timely and ready
for occupancy as soon as possible. Routine
repair and cleaning of unit is completed within
2 weeks of vacancy, but severe tenant
damage may take up to 60 days.
Eligible Activity Number

(2) Operation of 1937 Act Housing [202(1)]

Intended Outcome Number

(3) Improve quality of substandard units

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate income families who are rental
tenants in the program.

Types and Level of Assistance

The majority of the maintenance staff have
over 20 years of experience working with the
current housing stock in making routine
maintenance and repairing tenant damage
units. Work order include; plumbing issues,
electrical repair, and HVAC, repairs are
completed in a timely manner. Maintenance
staff at on call during the week and on
weekends in the event of an emergency.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

APR Actual

Planned
Number of
Units to be
Completed
in Year

APR: If the program is behind schedule,
explain why

173

This
information
is only
completed
for an APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

$389,814.00

Total all other
funds to be
expended in 12month program
year
(M)
$0.00

Total funds to be
expended in 12month program
year
(N=L+M)
$389,814.00

2019-200 : Community Outreach
Program Name:

Community Outreach

Unique Identifier:

2019-200

Program Description (continued)

The Community Outreach Program consists
of two full-time dedicated to the reduction of
crime in the community by providing youth
education and activities to direct them from
crime to positive activities that create good
citizens in the community. The Three Sisters
and Flying Leaf Subdivisions are the focal
points for crime prevention due to the large
low income housing populations. Staff work
closely with the Oneida Police Department in
reducing crime in the area. The key elements
in Community Outreach is promoting culture,

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safety, and positive behaviors for community
residents. The program provides hands on
activities that encourage creation such as
cultural beading, dance regalia, crafts, La
Crosse, and volunteer activities for community
members.
Eligible Activity Number

(21) Crime Prevention and Safety [202(5)]

Intended Outcome Number

(11) Reduction in crime reports

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate income families residing in the
Comprehensive Housing Division's income
based rentals and homebuyer housing units.

Types and Level of Assistance

Program activities and safety concerns of the
community will be provided through the after
school cultural programming for youth and
neighborhood watch programs. Quarterly
events at the housing sites are designed to
focus on topics such as bullying, suicide, and
gang prevention. The Community Outreach
program works closely with the Oneida Public
Department.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned

APR Actual

The output measure being collected
for this eligible activity is dollars. The
dollar amount should be included as
an other fund amount listed in the
Uses of Funding table.

APR: If the program is behind schedule,
explain why

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

Total all other
funds to be
expended in 12month program
year
(M)

$215,447.00

Total funds to be
expended in 12month program
year
(N=L+M)
$215,447.00

2019-991 : HUD - Veterans Affairs Supportive Housing VASH
Program Name:

HUD - Veterans Affairs Supportive Housing
VASH

Unique Identifier:

2019-991

Program Description (continued)

The VASH program is to provide housing for
Indian veterans who are homeless or at risk of
homeless. This is a multi-year voucher funding
program with an annual application process.
The program provides the following;
-Determine eligibility by VA staff as to being a
veteran, determine Indian under the law by
Tribe, income eligible, and not subject to a
lifetime registration requirement under a state
sex offender registration program. -Provide

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housing by Tribe or project-based assistance
to VA referred and tribally screened members.
-Deliver case management and VA support
services. -Ensure that housing first is used to
provide immediate access to housing without
prerequisites.
Eligible Activity Number

(18) Other Housing Service [202(3)]

Intended Outcome Number

(5) Address homelessness

APR: Actual Outcome Number

This information is only completed for an
APR.

Who Will Be Assisted

Low-Moderate Income homeless Veterans

Types and Level of Assistance

The VASH Program will provide housing
services to 20 homeless veterans, with a plan
of providing housing for 10 homeless veterans
this program year. Veterans will receive case
management to address chronic homeless
issues through the VA. Services may include
substance use treatment, mental health care,
job training, and education regarding tenancy
rights and responsibilities.

APR : Describe Accomplishments

This information is only completed for an
APR.

Planned and Actual Outputs for 12-Month
Program Year

Planned
16
Number of
Households
to be served
in Year

APR: If the program is behind schedule,
explain why

APR Actual
This
information
is only
completed
for an
APR.

This information is only completed for an
APR.

Uses of Funding:
The Uses of Funding table information can be entered here for each individual program or can
be entered for all programs within Section 5(b): Uses of Funding. Changes to data on either
page location will update in both Section 3: Program Descriptions and Section 5(b): Uses of
Funding accordingly.

Prior and current year IHBG
(only) funds to be expended
in 12-month program year
(L)

$0.00

Total all other
funds to be
expended in 12month program
year
(M)
$92,347.00

Total funds to be
expended in 12month program
year
(N=L+M)
$92,347.00

Maintaining 1937 Act Units, Demolition, and Disposition
Maintaining 1937 Act Units

The 1937 Act inventory will recieve the
highest priority for all rehabilitation work
actvities. The maintenance program works
closely with Resident Services Staff in
identifing potential maintenance and repair
items on all 1937 Act housing stock. The
annual inspection is a very useful tool in
identifing existing and potential maintenance
and rehabilitation repair work on the housing
stock. Preventive maintenance of the 1937 Act
housing stock is the oldest in inventory and
will recieve the most rehabilitation attention
each program year.

Demolition and Disposition

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The Comprehensive Housing Division has no
units planned for demolition or disposition in
FY 2019.

Budget Information
Sources of Funding

Total
sources of
funds
(C=A+B)

Amount to
be received
during 12month
program
year
(B)

Funds to be
expended
during 12month
program
year
(D)

Unexpended
funds
remaining at
end of
program
year
(E=C-D)

Funding
Source

Amount on
hand at
beginning
of program
year
(A)

IHBG
Funds:

$7,083,486.00 $4,000,075.00 $11,083,561.00

IHBG
Program
Income:

$0.00

$1,200,000.00 $1,200,000.00

$1,200,000.00 $0.00

Title VI:

$0.00

$0.00

$0.00

$0.00

$0.00

Title VI
Program
Income:

$0.00

$0.00

$0.00

$0.00

$0.00

1937 Act
Operating
Reserves:

$0.00

$0.00

$0.00

$0.00

Carry Over
1937 Act
Funds:

$0.00

$0.00

$0.00

$0.00

$11,083,561.00

LEVERAGED FUNDS
ICDBG
Funds:

$0.00

$0.00

$0.00

$0.00

$0.00

Other
Federal
Funds:

$92,347.00

$0.00

$92,347.00

$92,347.00

$0.00

LIHTC:

$0.00

$4,688,616.00 $4,688,616.00

$1,688,616.00 $3,000,000.00

NonFederal
Funds:

$0.00

$0.00

$0.00

Total:

$7,175,833.00 $9,888,691.00 $17,064,524.00 $9,218,659.00 $7,845,865.00

$0.00

$0.00

Uses of Funding

Total all other
funds to be
expended in 12month program
year
(M)

Total funds to
be expended in
12-month
program year
(N=L+M)

Program Name

Unique
Identifier

Prior and
current year
IHBG (only)
funds to be
expended in 12month program
year
(L)

Development

2013-101

$98,000.00

Development

2016-100

$1,200,000.00

Rehabilitation
Rental

2017-300

$1,108,760.00

Development

2018-100

$964,000.00

$1,688,616.00

$2,652,616.00

Operating CAS

2019-00X

$1,204,646.00

$0.00

$1,204,646.00

$98,000.00
$1,200,000.00

$2,400,000.00
$1,108,760.00

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Program and
Administration

2019-001

$352,959.00

Resident Services 2019-002

$314,256.00

CAS Maintenance 2019-003

$389,814.00

Community
Outreach

$215,447.00

2019-200

59 of 101

$0.00

$352,959.00

$0.00

$389,814.00

$314,256.00

$215,447.00

2019-991
HUD - Veterans
Affairs Supportive
Housing VASH

$0.00

$92,347.00

$92,347.00

Planning and
Administration

$389,814.00

$0.00

$389,814.00

Loan Repayment
(describe in 4 & 5
below)

$0.00

$0.00

$0.00

Total

$6,237,696.00

$2,980,963.00

$9,218,659.00

APR
APR

The answer to this question is only requested
for an APR.

Other Submission Items
Useful Life/Affordability Period(s)

The expected useful life of a unit built with
NAHASDA funds is 50+ years due to quality
construction methods, "green" materials and focus
on sustainable low maintenance building materials.
The Comprehensive Housing Division continues to
monitor housing units through routine maintenance
and rehabilitation of all housing stock.

Model Housing and Over-Income
Activities

No model activities planned for FY 2019.

Tribal and Other Indian Preference
Does the tribe have a preference policy?

YES
The Comprehensive Housing Division will give
preference to Oneida Tribal members and other
Tribal Indians in that order. All applicants must meet
the required NAHASDA guidelines before they can
become eligible for the programs. The head of
household will be an enrolled Oneida Tribal member
for first preference.

Anticipated Planning and Administration
Expenses
Do you intend to exceed your allowable
spending cap for Planning and
Administration?

NO

Actual Planning and Administration
Expenses
Did you exceed your allowable spending
cap for Planning and Administration?

The answer to this question is only requested for
an APR.

Does the tribe have an expanded
formula area?:

NO

Total Expenditures on Affordable
Housing Activities:

IHBG
Funds

All AIAN
Households

AIAN
Households
with
Incomes
80% or
Less of
Median
Income

$0.00

$0.00

https://portalapps.hud.gov/app_epic/ihpflow.do?cmd=doPrintReport

7/3/2018

EPIC - U.S. Department of Housing and Urban Development (HUD)

Page 15 of 16

Public Packet

$0.00
Funds
from
Other
Sources

For each separate formula area, list the
expended amount

60 of 101
$0.00

The answer to this question is only requested for
an APR.

Indian Housing Plan Certification Of Compliance
In accordance with applicable statutes, the
recipient certifies that it will comply with the
Civil Rights Act of 1968 and other federal
statutes, to the extent that they apply to tribes
and TDHEs.

YES

In accordance with 24 CFR 1000.328, the
recipient receiving less than $200,000 under
FCAS certifies that there are households
within its jurisdiction at or below 80 percent of
median income.

Not Applicable

The recipient will maintain adequate insurance
coverage for housing units that are owned and
operated or assisted with grant amounts
provided under NAHASDA, in compliance with
such requirements as may be established by
HUD:

YES

Policies are in effect and are available for
review by HUD and the public governing the
eligibility, admission, and occupancy of
families for housing assisted with grant
amounts provided under NAHASDA:

YES

Policies are in effect and are available for
review by HUD and the public governing rents
charged, including the methods by which such
rents or homebuyer payments are determined,
for housing assisted with grant amounts
provided under NAHASDA:

YES

Policies are in effect and are available for
review by HUD and the public governing the
management and maintenance of housing
assisted with grant amounts provided under
NAHASDA:

YES

Tribal Wage Rate Certification
1. You will use tribally determined wage rates
when required for IHBG-assisted construction
or maintenance activities. The Tribe has
appropriate laws and regulations in place in
order for it to determine and distribute
prevailing wages.

YES

2. You will use Davis-Bacon or HUD
determined wage rates when required for
IHBG-assisted construction or maintenance
activities.
3. You will use Davis-Bacon and/or HUD
determined wage rates when required for
IHBG-assisted construction except for the
activities described below.
4. List the activities using tribally determined
wage rates:

https://portalapps.hud.gov/app_epic/ihpflow.do?cmd=doPrintReport

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61 of 101
Oneida Business Committee Agenda Request

1. Meeting Date Requested:

07 / 11 / 18

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only
Action - please describe:
Approve expenses for Security at NHC for months of July & August 2018.
Approve to budget for Security at NHC in 2019 and future.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. NHC Security Officer Contract Options

3. E-mail from Paula King-Dessart

2. 2018 Special Projects Budget

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

OBC Officers

Primary Requestor/Submitter:

Jessica Wallenfang, Executive Assistant
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

62 of 101
Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose: To hire a Security Officer full time during the summer months of 2018 and to budget for a part-time
security officer every year starting in 2019.
Background: On July 3, 2018 the BC Officers met at their regularly scheduled monthly meeting and reviewed the
idea of hiring a Security Officer for the NHC during the summer months. The reason is to keep the employees
who work at the NHC safe during the school's summer recess while there is no Security Officer present in the
building.
In addition, the BC Officers are recommending a Security Officer to be hired part-time during the school year and
to budget for a part time Security Officer every year starting in 2019. This is for the purposes of keeping NHC
employees safe and maintaining order and safety for public meetings.
For 2018, there is money budgeted in the BC Special Projects. Please see e-mail from Paula King-Dessart for
specifics.
Requested Action: To approve the full time hire of a Security Officer for the months of July and August 2018, part
time for the remainder of the fiscal year 2018 and then budget for a part time Security Officer annually starting in
2019.

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

63 of 101

Norbert Hill Security
Secmity Officer Contract Options
$21.10 an hour
Salary

Weekly
~

10 hours*
$211
15 hours
~
20 hours
""
Q.
25 how·s
""Q
30 hours
35 hours
40 hours
$844
*BC meetings
**Summer Break coverage
~
~

Monthly
$422

Quarterly

$3,657.33

$10,972**

$914.33

~
~

=

=

Annually
$10,972
$16,458
$21,944
$27,430
$32,916
$38,402
$43,888

Engineering creating a recommendation on Security Updates for doors including the unlocking egress
system.

2

Public Packet
From:
To:
Subject:
Date:
Attachments:

64 of 101

Paula M. King Dessart
Jessica L. Wallenfang
Special Projects Obligation Expense Tracking Revised 2018_06_15.xlsx
Tuesday, July 03, 2018 10:57:07 AM
Special Projects Obligation Expense Tracking Revised 2018_06_15.xlsx

Hi Jess,
I have funds available in sub-contracted services and in donation & sponsorships expense lines.
I can also have Accounting open up a Personnel expense line.
What is the anticipate cost for Security personnel for the remainder of this fiscal cycle? Are they
going to bill us? Did the BC support this for the upcoming 2019 2021 budget cycles? If so, what do
those numbers look like for each year. I have a deadline to get budgets entered in the system this
week.
Where would this position be budgeted? Does it need to go through the HR approval, or does a new
position request need to go in for 2019-2021?
I know, a lot of questions but I never received an answer!

Public Packet

65 of 101

Special Projects x272x41
Obligation & Expense Tracking Worksheet FY '18
Special Project:
4272041 Tribal Contribution $
Obligated/Expense $
TC Remaining
$
Revised 04/30/18 Pd 06 March

Budgeted
Obligated/
Expensed
TC Remaining

94,500.00
36,732.16
57,767.84

Supplies &
Materials
000-700001-000
$
7,000.00

Transp. & Per
Sub-Contract
Diem
Serv
Honorariums
000-701000-000 000-702125-000 000-702300-00
$
33,000.00 $
$
-

$
$

$
$

339.95
6,660.05

7,810.20 $
(7,810.20) $

4,911.24
28,088.76

$
$

Meeting
Donations
I/T Special
Expense
Special Events
Stipends
/Sponsorsh
I/T Printing
Events
000-705105-000 000-705301-000 000-705305-000 000-709905-000 000-750009-000 000-755105-000
2,000.00
$
23,500.00 $
5,000.00

[Text truncated at 120,000 characters. The full text is on the page linked above.]

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Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A7666afe4ce024dea. Public record. Not legal advice.