# Phone: (920)869-2214 (2017) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A72e85df96252636a ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Meeting Materials March 8, 2017 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 107 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 8th day of March, 2017. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Open Packet Page 1 of 97 Oneida Business Committee Executive Session 8:30 a.m. Tuesday, March 7, 2017 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, March 8, 2017 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA pp. 1-4 IV. OATHS OF OFFICE A. Oneida Police Department – Daniel Jourdan pp. 5-7 B. Oneida Land Claims Commission – Loretta Metoxen pp. 8-9 C. Southeastern Oneida Tribal Services Advisory Board – Lloyd Ninham pp. 10-11 V. MINUTES A. Approve February 22, 2017, regular meeting minutes Sponsor: B. Approve February 24, 2017, special meeting minutes Sponsor: pp. 12-21 Lisa Summers, Tribal Secretary pp. 22-25 Lisa Summers, Tribal Secretary VI. RESOLUTIONS A. Adopt resolution entitled Title VI, Parts A&C Grant Program Application Sponsor: pp. 26-30 Elizabeth Somers, Director/Governmental Services Division B. Adopt resolution entitled Resolution to Approve One-Time Funding Request to the Tribal Justice Support Directorate, Bureau of Indian Affairs Sponsor: Trish King, Tribal Treasurer Oneida Business Committee Regular Meeting Agenda of March 8, 2017 Page 1 of 4 pp. 31-37 Open Packet Page 2 of 97 C. Adopt resolution entitled Oneida Nation Seal and Flag Rules Extension Sponsor: D. Adopt resolution entitled Oneida Wellness Council - Exercise at Work Strategy Sponsor: pp. 38-41 Lisa Summers, Tribal Secretary pp. 42-47 Fawn Billie, Councilwoman VII. STANDING COMMITTEES A. Legislative Operating Committee Chair: Brandon Stevens, Councilman 1. Accept February 15, 2017, Legislative Operating Committee meeting minutes pp. 48-50 2. Approve Oneida Code of Laws reorganization pp. 51-58 B. Finance Committee Chair: Trish King, Tribal Treasurer 1. Approve February 27, 2017, Finance Committee meeting minutes pp. 59-65 VIII. APPOINTMENTS A. Approve recommendation to appoint Elizabeth Somers to the Oneida Airport Hotel Corporation Board Sponsor: Tina Danforth, Tribal Chairwoman B. Approve recommendation to appoint Desirae Hill to the Oneida Nation Arts Board Sponsor: pp. 66-67 pp. 68-69 Tina Danforth, Tribal Chairwoman IX. NEW BUSINESS A. Post one (1) vacancy on the Oneida Police Commission with a term expiration of 4/23/19 Sponsor: pp. 70-71 Lisa Summers, Tribal Secretary B. Accept letter and flyer as information from Kevin Gover, Director of National Museum of the American Indian (NMAI), regarding National Native American Veterans Memorial Consultation – Radisson Hotel & Conference Center – Oneida, WI – March 10, 2017 Sponsor: Tina Danforth, Tribal Chairwoman pp. 72-75 X. TRAVEL A. Accept travel report – Chairwoman Tina Danforth – 45th Presidential Inauguration – Washington D.C. – January 19-23, 2017 p. 76 1. Approve reimbursement for taxi/cab service – Chairwoman Tina Danforth – 45th Presidential Inauguration – Washington D.C. – January 19-23, 2017 pp. 77-80 B. Accept travel report – Chairwoman Tina Danforth – National Congress of American Indians (NCAI) 2017 Executive Council Winter Session – February 12-17, 2017 Oneida Business Committee Regular Meeting Agenda of March 8, 2017 Page 2 of 4 p. 81 Open Packet Page 3 of 97 C. Accept travel report – Secretary Lisa Summers – Tribal Caucus and Inter-Tribal Criminal Justice Council meetings – Baraboo, WI – January 17-19, 2017 pp. 82-87 XI. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to https://goo.gl/uLp2jE) A. Petitioner Sherrole Benton: Request to change pre-employment drug testing for marijuana EXCERPT FROM JANUARY 11, 2017: (1) Motion by Lisa Summers to accept the verified petition from Sherrole Benton regarding a request to change pre-employment drug testing for marijuana use; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; and to direct the Law, Finance, and Legislative Reference Offices to submit their analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Tehassi Hill. Motion carried unanimously. 1. Accept progress report regarding legislative analysis Sponsor: 2. Accept progress report regarding legal analysis Sponsor: pp. 90-91 Jo Anne House, Chief Counsel 3. Accept progress report regarding financial analysis Sponsor: pp. 88-89 Brandon Stevens, Councilman/Legislative Operating Committee Chair pp. 92-94 Larry Barton, Chief Financial Officer B. Approve memo from Human Resources Department to GTC regarding vacant Ombudsman position; and forward to next available GTC meeting Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman pp. 95-97 XII. EXECUTIVE SESSION A. REPORTS 1. Accept Chief Counsel report - Jo Anne House, Chief Counsel p. 98 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) C. UNFINISHED BUSINESS 1. Approve recommendation for complaint # 2016-DR06-06 pp. 99-105 Sponsors: Melinda J. Danforth, Tribal Vice-Chairwoman; Brandon Stevens, Councilman; Fawn Billie, Councilwoman 2. Approve recommendation for complaint # 2016-DR06-09 Sponsors: Melinda J. Danforth, Tribal Vice-Chairwoman; Brandon Stevens, Councilman; Fawn Billie, Councilwoman Oneida Business Committee Regular Meeting Agenda of March 8, 2017 Page 3 of 4 pp. 106-112 Open Packet Page 4 of 97 D. NEW BUSINESS 1. Approve forty-eight (48) new enrollments pp. 113-117 Sponsor: Brandon Stevens, Councilman 2. Approve Minor Trust Fund request pp. 118-122 Sponsor: Brandon Stevens, Councilman 3. Review, discuss, and make recommendations regarding presentation from Jorge Franco, Chairman, President, & CEO of the Hispanic Chamber of Commerce of Wisconsin (HCCW) (This item is scheduled to begin at 10:00 a.m.) Sponsor: Tina Danforth, Tribal Chairwoman pp. 123-126 4. Approve three (3) actions regarding succession planning and re-organization pp. 127-137 Sponsor: Lisa Summers, Tribal Secretary 5. Adopt resolution entitled Regarding Pardon of Marlon Skenandore pp. 138-140 Sponsor: Lisa Summers, Tribal Secretary 6. Review complaint # 2017-DR06-03 pp. 141-153 Sponsor: Lisa Summers, Tribal Secretary XIII. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 3:00 p.m., Friday, March 3, 2017, pursuant to the Open Records and Open Meetings Law, section 7.17-1. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214. Oneida Business Committee Regular Meeting Agenda of March 8, 2017 Page 4 of 4 Open Packet Page 5 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Richard Van Boxtel, Oneida Police Department Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 6 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oath of Office for the day (March 8, 2017) for honorary Police Officer: Daniel Jourdan 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 7 of 97 ONE][DA NAT][ON OATH OF OFFICE for ONEIDA POLICE OFFICER "I, Daniel Jourdan, hereby promise to uphold the laws and regulations of the Oneida Nation, the General Tribal Council, and the Tribal Constitution, the Constitution of the United States, and the Constitution and laws of the State of Wisconsin. I will faithfully discharge my duties to the best of my ability and on behalf of all people in the Oneida community with honor, respect, dignity, and sincerity, and will maintain confidential information with the strictest confidentiality. I will carry out the duties and responsibilities as an honorary officer of the Oneida Police Department under the supervision of the Chief of Police. Dated this 8th day of March 2017. Daniel Jourdan, Officer Oneida Police Department Lisa Summers, Secretary Open Packet Page 8 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Loretta Metoxen to the Oneida Land Claims Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 9 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the October 6, 2016 issue of the Kalihwisaks for (1) of vacancy on the Oneida Land Claims Commission to a 4 year term with the deadline of November 4, 2016. There was (1) applicant for the (1) vacancy on the Oneida Land Claims Commission. The appointment was made on the February 8, 2017 BC Agenda. She was scheduled to take her oath at the February 22, 2017 BC meeting but was unable to attend. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 10 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Lloyd Ninham to the SEOTS Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 11 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the December 15, 2016 issue of the Kalihwisaks for (2) of vacancies on the SEOTS Board to fill the terms until 11/12/17 and 2/28/19 with the deadline of January 13, 2017. There were (3) applicants for the (2) vacancies on the SEOTS Board. The appointment was made on the February 8, 2017 BC Agenda. He was scheduled to take his oath at the February 22, 2017 BC meeting but was unable to attend. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 12 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 02 / 22 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve February 22, 2017 regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. February 22, 2017 regular meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Open Packet Page 13 of 97 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, February 21, 2017 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, February 22, 2017 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Brandon Stevens, Jennifer Webster; Not Present: Chairwoman Tina Danforth; Arrived at: Councilmembers: Tehassi Hill at 9:15 a.m., David Jordan at 9:28 a.m.; Others present: JoAnne House, Gina Buenrostro, Pat Pelky, Attorney Collins, Larry Barton, Kelly, Josh Doxtator, Janice Hirth, Ralinda Ninham-Lamberies, Nathan King; REGULAR MEETING Present: Vice-Chairwoman Melinda J. Danforth, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Jennifer Webster; Not Present: Chairwoman Tina Danforth; Arrived at: Councilman Brandon Stevens at 8:31 a.m., Treasurer Trish King at 8:35 a.m.; Others present: Larry Barton, JoAnne House, Lisa Liggins, Mike Debraska, Marsha Danforth, Rich VanBoxtel, Tammy Skenandore, Jen Falck, Candace Skenandore, Nathan King, Rob Collins, Clorissa Santiago, Danelle Wilson, Nancy Barton, Cathy L. Metoxen, Bonnie Pigman, Leyne Orosco, Bill Graham, Gina Buenrostro, Kelly McAndrews, Dale Wheelock, Randy Cornelius, Chris Johnson, Anita Barber, Liz Somers, Layu>kwalo’loks Keith Metoxen, Lahelotshyus Robert Steffes, Kanuhses Stanley Webster, Tekalutes Joey Christjohn, Yakohnawalatu Georgianna Keahna, Lakalakone Jason Carr, Tehaliwatheththa> Kerry Kennedy; I. CALL TO ORDER AND ROLL CALL by Vice-Chairwoman Melinda J. Danforth at 8:30 a.m. For the record: II. Chairwoman Tina Danforth is out due a death in her family; our condolences to the family. OPENING by Bear Clan Faithkeeper Randy Cornelius A. Special Recognition – Seven (7) students of the Ona=ká Tsi> Niyukwalih%=t^ CultureLanguage Initiative Sponsor: Lisa Summers, Tribal Secretary Requestors: Elizabeth Somers, Division Director/Governmental Services; Anita Barber, Area Manager/Cultural Heritage Special Recognition by Anita Barber of Layu>kwalo’loks Keith Metoxen and Lahelotshyus Robert Steffes for completing the two (2) year pilot program. Special Recognition by Anita Barber of Kanuhses Stanley Webster, Tekalutes Joey Christjohn, Yakohnawalatu Georgianna Keahna, Lakalakone Jason Carr, and Tehaliwatheththa> Kerry Kennedy for completing the one (1) year program. Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 1 of 9 Open Packet Page 14 of 97 DRAFT III. ADOPT THE AGENDA (00:24:30) Motion by Brandon Stevens to adopt the agenda noting that Treasurer Trish King and Secretary Lisa Summers will be excusing themselves at 3:00 p.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth IV. OATHS OF OFFICE (00:25:13) administered by Secretary Lisa Summers A. Oneida Land Claims Commission – Loretta Metoxen (not present) B. Southeastern Oneida Tribal Services Advisory Board – Lloyd Ninham (not present) and Kathryn LaRoque V. MINUTES A. Approve February 8, 2017, regular meeting minutes (00:27:35) Sponsor: Lisa Summers, Tribal Secretary Motion by Fawn Billie to approve the February 8, 2017, regular meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth VI. RESOLUTIONS A. Adopt resolution entitled FY 2017 Coordinated Tribal Assistance Solicitation Grant (00:28:00) Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to adopt resolution # 02-22-17-A FY 2017 Coordinated Tribal Assistance Solicitation Grant with two noted changes [line 35, change “$280,000” to “$283,462”; and line 22, change “contract” to “contrast”], seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth B. Adopt resolution entitled Support for the 2017 Summer Tribal Youth Program (00:30:13) Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety Motion by Lisa Summers to adopt resolution # 02-22-17-B 2017 Summer Tribal Youth Program, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 2 of 9 Open Packet Page 15 of 97 DRAFT C. Adopt resolution entitled Memorandum of Understanding between the Oneida Nation and the BIA Midwest Regional Office, Division of Fee to Trust (00:33:27) Sponsor: Nathan King, Director/Intergovernmental Affairs & Communications Motion by Lisa Summers to adopt resolution # 02-22-17-C Memorandum of Understanding between the Oneida Nation and the BIA Midwest Regional Office, Division of Fee to Trust, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth D. Adopt resolution entitled Adoption of Per Capita Law Amendments (00:34:50) Sponsor: Brandon Stevens, Councilman/Legislative Operating Committee Chair Motion by Brandon Stevens to adopt resolution # 02-22-17-D Adoption of Per Capita Law Amendments with two noted changes [line 518 of draft law, change “guardian” to “interested party”; and line 519 of draft law, change “123.5-3(c)” to “123.5-3(b)”], seconded by David Jordan. Motion carried with one opposed: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers Opposed: Jennifer Webster Not Present: Tina Danforth E. Adopt resolution entitled Repeal of Resolution BC-12-23-09-A, Oneida Housing Authority Admissions and Occupancy Policy (00:53:46) Sponsor: Brandon Stevens, Councilman/Legislative Operating Committee Chair Motion by Lisa Summers to adopt resolution entitled Repeal of Resolution BC-12-23-09-A, Oneida Housing Authority Admissions and Occupancy Policy, seconded by Jennifer Webster. Motion withdrawn. Treasurer Trish King departs at 9:40 a.m. Treasurer Trish King returns at 9:46 a.m. Councilman David Jordan departs at 9:46 a.m. Councilman David Jordan returns at 9:52 a.m. Councilman Tehassi Hill departs at 9:58 a.m. Councilman Tehassi Hill returns at 10:00 a.m. Motion by Lisa Summers to defer this item to a special Business Committee work meeting to be scheduled by the Secretary, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth VII. STANDING COMMITTEES (01:33:00) A. Legislative Operating Committee Chair: Brandon Stevens, Councilman 1. Accept February 1, 2017, Legislative Operating Committee meeting minutes (01:33:00) Motion by Jennifer Webster to accept the February 1, 2017, Legislative Operating Committee meeting minutes, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 3 of 9 Open Packet Page 16 of 97 DRAFT Councilwoman Fawn Billie departs at 10:06 a.m. B. Finance Committee Chair: Trish King, Tribal Treasurer 1. Approve February 13, 2017, Finance Committee meeting minutes (01:33:19) Motion by Jennifer Webster to approve the February 13, 2017, Finance Committee meeting minutes, seconded by David Jordan. Motion carried unanimously: Ayes: Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Fawn Billie, Tina Danforth Councilwoman Fawn Billie returns at 10:09 a.m. VIII. NEW BUSINESS A. Approve amended 2016 Indian Housing Plan (01:37:36) Sponsor: Dale Wheelock, Executive Director/Oneida Housing Authority Motion by David Jordan to approve the amended 2016 Indian Housing Plan, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth B. Formulate a cross-functional team to create public service announcements regarding Oneida/Haudenosaunee history, language, and culture (01:39:25) Sponsor: Trish King, Tribal Treasurer Motion by Jennifer Webster to approve the Treasurer’s request to formulate a cross-functional team to create public service announcements regarding Oneida/Haudenosaunee history, language, and culture, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth C. Approve correspondence to Oneida Indian Nation regarding an Oneida language preservation program (01:44:14) Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to defer this to the same special BC Work meeting as item VI.E. and to include the Cultural Heritage and Language Program staff, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 4 of 9 Open Packet Page 17 of 97 DRAFT IX. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card) A. Approve date and time for reconvened 2017 Annual GTC meeting; and corresponding mail-out notice (01:51:33) Sponsor: Lisa Summers, Tribal Secretary Motion by Fawn Billie to approve Friday, April 7, 2017 at 6:00 p.m. for the reconvened 2017 Annual GTC meeting, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth X. EXECUTIVE SESSION Councilman Brandon Stevens departs at 10:23 a.m. A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:53:39) Motion by Lisa Summers to accept the Chief Counsel report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Councilwoman Jennifer Webster departs at 10:24 a.m. Motion by Lisa Summers to adopt resolution # 02-22-17-E Adoption of Amendments to the Oneida Seven Generations Corporate Charter; and move the resolution into open session, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Tina Danforth, Brandon Stevens, Jennifer Webster a. Approve Ater Wynne LLP. – 1st Amendment to contract # 2015-0692 (01:54:50) Motion by Lisa Summers to approve the Ater Wynne LLP. – 1st Amendment to contract # 2015-0692, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Tina Danforth, Brandon Stevens, Jennifer Webster b. Approve Yoder & Langford PC Law Office – contract # 2017-0135 (01:55:12) Motion by Lisa Summers to approve the Yoder & Langford PC Law Office – contract # 2017-0135, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Tina Danforth, Brandon Stevens, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 5 of 9 Open Packet Page 18 of 97 DRAFT 2. Accept Intergovernmental Affairs & Communications report – Nathan King, Director (01:55:32) Motion by Tehassi Hill to accept the Intergovernmental Affairs & Communications report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Tina Danforth, Brandon Stevens, Jennifer Webster a. Approve U.S. Department of Interior – Bia Midwest Region MOU – contract # 20170124 (01:55:50) Motion by Lisa Summers to approve the U.S. Department of Interior – Bia Midwest Region MOU – contract # 2017-0124, noting that “Oneida Tribe of Indians of Wisconsin” will be corrected to “Oneida Nation” throughout the document, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Tina Danforth, Brandon Stevens, Jennifer Webster 3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer (01:57:00) Motion by David Jordan to accept the Chief Financial Officer report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Tina Danforth, Brandon Stevens, Jennifer Webster Councilwoman Jennifer Webster returns at 10:27 a.m. Motion by Lisa Summers to schedule a special Business Committee retreat to begin addressing continuity plans, labor costs, and other identified budget-related issues and for the Secretary to schedule a minimum of two (2) days in the month of March 2017, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Councilman Brandon Stevens returns at 10:28 a.m. a. Approve 2nd Amendment to Amended and Restated Credit Agreement – Bank of America National Association – contract # 2012-0027 (01:58:00) & (02:09:53) Motion by Lisa Summers to approve the 2nd Amendment to Amended and Restated Credit Agreement – Bank of America National Association – contract # 2012-0027, noting that it reduces the line of credit, seconded by Trish King. Motion withdrawn, with the request to entertain this item at the end of the agenda so the Business Committee can go into executive session to discuss. Motion by David Jordan to go into executive session at 10:40 a.m., seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Motion by Lisa Summers to come out of executive session at 11:12 a.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 6 of 9 Open Packet Page 19 of 97 DRAFT Motion by Lisa Summers to approve the 2nd Amendment to Amended and Restated Credit Agreement – Bank of America National Association – contract # 2012-0027, noting the expectation is to complete the Request for Proposal (RFP) process the summer of 2017 and that it shall include a socially responsible investing (SRI) aspect which aligns with Oneida’s SRI values, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth B. AUDIT COMMITTEE Chair: Tehassi Hill, Councilman 1. Accept January 12, 2017, Audit Committee meeting minutes (02:02:48) Motion by Tehassi Hill to accept the January 12, 2017, Audit Committee meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth C. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association update (02:03:09) Sponsor: Trish King, Tribal Treasurer Motion by Tehassi Hill to accept the Golf Enterprise – Ladies Professional Golf Association update, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth D. NEW BUSINESS 1. Review complaint # 2017-DR06-02 (02:03:30) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Jennifer Webster to accept the complaint as having merit and assign Councilmembers Webster, Jordan, and Secretary Summers, seconded by Tehassi Hill. Motion carried with one abstention: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: David Jordan Not Present: Tina Danforth 2. Accept update regarding complaint # 2016-DR06-06 and complaint # 2016-DR06-09 (02:03:57) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Tehassi Hill to accept the update regarding complaint # 2016-DR06-06 and complaint # 2016DR06-09, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth 3. Accept status update regarding Comprehensive Housing Division (02:04:24) Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 7 of 9 Open Packet Page 20 of 97 DRAFT Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to accept the status update regarding Comprehensive Housing Division, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Motion by Lisa Summers to approve the proposed Comprehensive Housing Division structure and direct the team to begin the transition into the new division, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Motion by Lisa Summers to approve the Comprehensive Housing Division Director job description and post the position with a nationwide posting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Motion by Lisa Summers to direct a meeting be held on Monday, February 27, 2017, at 8:30 a.m., in the Business Committee Conference Room with all employees of the new Comprehensive Housing Division, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Motion by Lisa Summers to request the Audit Committee include a time keeping aspect in the audit for the new division as part of audit in first three (3) years to ensure there is no co-mingling of funds, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Motion by Lisa Summers to assign the full Business Committee, with the exception of the Treasurer, to the hiring sub-team for the Comprehensive Housing Division Director, seconded Jennifer Webster. Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth 4. Review analysis regarding Ombudsman position (02:11:50) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Lisa Summers to accept the analysis regarding the Ombudsman position and request an open session report be placed on the March 8, 2017, regular Business Committee meeting agenda by the ViceChairwoman, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 8 of 9 Open Packet Page 21 of 97 DRAFT 5. Accept update regarding Continuity Planning Sub-committee meeting (02:08:45) Sponsor: Trish King, Tribal Treasurer Motion by Lisa Summers to accept the verbal update regarding Continuity Planning Sub-committee meeting and combine it with the item X.A.3. for the Business Committee retreat, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth 6. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: Sponsor: Lisa Summers, Tribal Secretary a. Approved recommendation to assign Nathan King, Director/IGAC as the lead coordinator for the Oneida Village (02:09:26) Requestor: Lisa Summers, Tribal Secretary Motion by Tehassi Hill to enter the E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting for the approved recommendation to assign Nathan King, Director/IGAC as the lead coordinator for the Oneida Village, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth XI. ADJOURN Motion by David Jordan to adjourn at 11:14 a.m., seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth Minutes prepared by Lisa Liggins, Executive Assistant II Minutes approved as presented/corrected on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes DRAFT of February 22, 2017 Page 9 of 9 Open Packet Page 22 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 02 / 22 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve February 24, 2017 special meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. February 24, 2017 special meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Open Packet Page 23 of 97 DRAFT Oneida Business Committee Special Meeting 10:00 a.m. Friday, February 24, 2017 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT SPECIAL MEETING Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, Brandon Stevens, Jennifer Webster; Not Present: ; Arrived at: Councilmember David Jordan at 10:04 a.m., Chairwoman Tina Danforth at 10:53 a.m.; Others present: Leyne Orosco, Raeann Skenandore, Lisa Liggins, James Bittorf, Krystal John, Brian Doxtator, Danelle Wilson, Gina Buenrostro, Ralinda Ninham-Lamberies, Larry Barton, Jen Falck; I. CALL TO ORDER AND ROLL CALL by Vice-Chairwoman Melinda J. Danforth at 10:01 a.m. II. OPENING III. ADOPT THE AGENDA (00:00:43) Motion by Tehassi Hill to adopt the agenda with the addition of one item in executive session [item entitled Approve limited waiver of sovereign immunity - WEX Bank - contract # 2017-0018], seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, David Jordan IV. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office (2nd floor, Norbert Hill Center) and present Tribal I.D. card or go to https://goo.gl/uLp2jE) Councilman Tehassi Hill departed at 10:43 a.m. Councilman Tehassi Hill returned at 10:44 a.m. Chairwoman Tina Danforth arrives at 10:53 a.m. and assumes the responsibilities of the Chair. Secretary Lisa Summers departs at 10:56 a.m. Secretary Lisa Summers returns at 11:00 a.m. Treasurer Trish King departs at 11:00 a.m. Treasurer Trish King returns at 11:03 a.m. Oneida Business Committee Special Meeting Minutes DRAFT of February 24, 2017 Page 1 of 3 Open Packet Page 24 of 97 DRAFT A. Approve GTC Legal Resources Center (00:01:30) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Melinda J. Danforth to approve the GTC Legal Resources Center to proceed with the changes made today [Under “Qualifications/Job Descriptions” report subsection and the job description for the Supervising Attorney: 1) wage analysis will be completed and brought back to the Business Committee, 2) remove 5% below the negotiated pay rate during probation, and 3) under “Items to be submitted”, clarify the terminology “upon employment” so items are submitted with the Uniform Application for Elected Positions; Under “Qualifications/Job Descriptions” report subsection and the job description for the Advocate: 1) wage analysis will be completed and brought back to the Business Committee, 2) remove 5% below the negotiated pay rate during probation, 3) under “Minimum Qualifications”, list related fields using Judiciary Law as a reference, 4) under “Items to be submitted”, clarify the terminology “upon employment” so items are submitted with the Uniform Application for Elected Positions, 5) under “Items to be submitted”, delete #2 regarding letters of reference; Under the “Pay Structure – Stipend vs Full Time” report subsection: the Business Committee has reversed their decision and would like the advocate positions to be full time; Under “FY 17 Budget” report subsection and updated handout: 1) noting in the FY17 budget there are no startup or remodeling costs, 2) noting that ‘Electricity’ was changed to ‘Heat & Lights’, 3) noting ‘Heat & Lights’ increased $25, and 3) the total budget for FY 2017 is now $57,354], to direct the Vice-Chairwoman to send a memorandum to the Election Board with the qualifications and number of positions to be placed upon the 2017 General Election ballot, and to direct Legislative Operating Committee to add the GTC Legal Resources Center governing documents to the Active Files List as a high priority item, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Secretary Summers departs at 11:26 a.m. Secretary Summers returns at 11:28 a.m. B. Approve addendum to the FY 2017 Budget (01:24:20) Sponsor: Trish King, Tribal Treasurer Motion by Lisa Summers to approve the addendum to the FY2017 Budget materials, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster V. EXECUTIVE SESSION Motion by Lisa Summers to go into executive session at 11:34 a.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by Lisa Summers come out of executive session at 11:55 a.m., seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Oneida Business Committee Special Meeting Minutes DRAFT of February 24, 2017 Page 2 of 3 Open Packet Page 25 of 97 DRAFT B. Approve limited waiver of sovereign immunity - WEX Bank - contract # 2017-0018 (01:24:20) Sponsor: JoAnne House, Chief Counsel Motion by David Jordan to defer the item to the March 8, 2017, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster VI. ADJOURN Motion by David Jordan to adjourn at 11:56 a.m., seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Minutes prepared by Lisa Liggins, Executive Assistant II Minutes approved as presented/corrected on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Special Meeting Minutes DRAFT of February 24, 2017 Page 3 of 3 Open Packet Page 26 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 08 I 17 2. General Information: Session: [g] Open AgendaHeader: D Executive- See instructions for the applicable laws, then choose one: ~~R_e_so_lu_t_io_n_s______________________________________________________~ D Accept as Information only [g] Action - please describe: Request that the Oneida Business committee pass this resolution 3. Supporting Materials D Report D Contract [g] Resolution [g] Other: 1...--IG-r-an_t_a_u-th_o_r-iz-at-io-n--fo_r_m_____________, 3.L___________________________________, 2. 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution [g] Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Primary Requestor/Submitter: Elizabeth Somers, Division Director, GSD Donald M. Miller I Grants ~~~~~~~~=------------------------------------ Your Name, Title I Dept. or Tribal Member Additional Requestor: Tina Pospychala I Elder Services Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Open Packet Page 27 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This is an extension of our already existing Title VI grant for an additional 3 years. The grant funds several program activities include providing in-home services, outreach and referral, meals, etc. for Oneida elders. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page2of2 Open Packet Page 28 of 97 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Leave this line blank Title VI, Parts A&C Grant Program Application WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, The Oneida Nation having determined that the overall goal of the Nation is to protect, maintain, and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, The Oneida Nation has developed and maintained the Elder Services program, whose mission is to “Assist Oneida elders to maintain an independent, healthy, productive, and quality lifestyle through love, caring, and respect by the services they provide; and WHEREAS, The Oneida Nation understands that there is a need to continually support and improve the services provided to Oneida Elders, including nutritional services and communitybased support services; and NOW THEREFORE BE IT RESOLVED, That the Oneida Nation authorizes the Oneida Elder Services Department to participate in the Title VI, Parts A&C grant program for a period extending from April 1, 2017 to March 31, 2020, with the submission of a grant application to the U.S. Department of Health and Human Services, Administration for Community Living/Administration on Aging. Open Packet Page 29 of 97 GRANT PROPOSAL AUTHORIZATION FORM . ONEIDA GRANTS OFFICE PH: (920) 496-7330 FAX: (920) 496-7494 Form instructions: Double click on the grey area; a drop down called "form field option box" box will appear. In the "Items drop-down list" click on which one you want; then click on the "up" arrow move It to the top and click on ok. In the reporting .area: Double click on the box you want to put an "x" in. A "check box form field" box will. appear, In "under default value" click on "checked" then ok. PROGRAM INFORMATION Division/Non-Division: Governmental Services Department: Elder Services Program: Eld~r Services Program Accountant: Pat Fiskin I Person Responsible for proposal develqpment: Tina Pospychala Phone: 869·6846 Person Responsible for grant administration: Tina Pospychala Phone: 869-6846 Project Title: Title VI for Native American Elders GRANT INFORMATION Name of Funding Source: Administration on Aging .. Title of Grant: Title VI Part A & C Application Deadline: December 5, 2016 Project Period: 2017-2020 Match Requested (% or $): I Budget Period: 4/1/17-3/31/20 $0 IType (pick one): Federal ICFDA No: ,IGrant Amount: $378,100 l Type of Project (pick one): Continuation I Match Type (pick one): None Is a Tribal resolution required? If yes, please notify Grants Office immediately. Yes Will this grant create a: New position No Committee No Commission No Board No Will this grant fund an existing position? Yes Name of Position(s): NAFCG 75%, 3HDM drivers 48%, Meal Site Supervisor 20% If YES, attach draft job description for all grant funded positions. PLEASE NOTE: Position/emulo~ee will be . Phased out when arant fundlna ends. Project Proposal Summarv (must answer all these questions): The purpose, benefit(s), where is the match coming from, are there any other programs collaborating, travel justification, position lustification, or pertinent information: Provide additional funds to support existing services of nutrition meals and supportive services Open Packet Page 30 of 97 . List any capital expenditures (cap ex), t~chnology expenses & CIP purchases (NOTE: Must folloyv ttie .. \ · appropriate Cap ex, CIP or Technology SOP for each purchase request.): None Reporting: Quarterly 0 Yearly I2J Semi-Annually 0 SIGNA TUR£.5 .. , Revised: 2111/15 G0-001 . 2 Narrative IX! Financial lXI Open Packet Page 31 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 I 8 I 17 2. General Information: Session: [8] Open AgendaHeader: D Executive- See instructions for the applicable laws, then choose one: LjR_e_so_l_ut_io_n_s______________________________________________________~ D Accept as Information only [8] Action -please describe: Approve Letter of Intent and adopt Resolution: One-Time Funding Request to the Tribal Justice Support Directorate, Bureau of Indian Affairs. 3. Supporting Materials D Report D Contract [8] Resolution [8] Other: ~------------------------------~ 1.,Letter of Intent 3. 2.lone-time Funding Budget Items 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized Sponsor/Liaison: Primary Requestor/Submitter: LIT_rl_sh__ K_in~g~,T_r_ib_a_IT_r_e_as_u_re_r__________________________________~ Gerald Hill, Chief Judge, Oneida Judiciary Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Open Packet Page 32 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: To request funding from the Tribal Justice Support (TJS) Directorate, Bureau of Indian Affairs. Oneida is eligible for this request because the Nation has completed the Judiciary Assessment and resides in a PL280 state. Background: January 2015- the Oneida Nation requested the Division of Tribal Justice Support conduct an assessment of the Oneida Nation Judiciary. August- September 2015- Assessment conducted by the TJS Tribal Court Assessment Team on the Nation's Judicial System and it's facilities. July 2016- Results of the assessment were presented to the Oneida Business Committee. Action Requested: To approve the Letter of Intent and adopt the Resolution of One-Time Funding Request to the Tribal Justice Support Directorate, Bureau of Indian Affairs. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Open Packet Page 33 of 97 [Oneida Nation Letterhead] February __, 2017 Tricia Tingle, Associate Director Office of Justice Services Divisions of Tribal Justice Support Via (fill in a trackable courier here) United States Department of the Interior Bureau of Indian Affairs 1849 C Street Northwest Mail Stop 4551-MIB Washington, DC 20240 Dear Ms. Tingle: As you know, in early 2015, the Oneida Nation of Wisconsin requested that the Division of Tribal Justice Support conduct an assessment of the Oneida Nation Judiciary (the Judiciary). That assessment was conducted in August and September of 2015 by the Tribal Justice Support - Tribal Court Assessment Team (the Team), and the resulting report of that assessment was presented to the Oneida Nation Business Committee (OBC) in July of 2016. The Judiciary has worked very closely with the Team throughout the assessment process, and we appreciate the opportunity to participate in this process and the effort that Tribal Justice Support has shown in completing a rigorous review and developing exhaustive recommendations. A number of the recommendations in the Team’s Report envision the dedication of additional funding. I am enclosing herewith for your consideration a complete request for funding that was approved by the Oneida Business Committee pursuant to Resolution No. (Insert Resolution Number Here). The request is detailed in an Excel spreadsheet and the support for each line item of the request is tabbed by number corresponding to the spreadsheet line item. We hope, and hereby ask, that Tribal Justice Support approve the full funding request. If you have any questions about this request, please do not hesitate to contact me. As always, your assistance in this process is greatly appreciated by the Nation and I thank you on their and my behalf. Sincerely, Cristina Danforth, Chairwoman Oneida Nation Business Committee CD/jfh Enclosure cc. Business Committee Members Hon. Gerald Hill, Chief Judge- Court of Appeals Hon. Denice E. Beans, Chief Judge-Trial Court Judge Marcus Zelenski, Family Court Raeann Skenandore, Court Administrator Open Packet Page 34 of 97 [ONEIDA SEAL] ONEIDA NATION BUSINESS COMMITTEE Resolution _________ Resolution to Approve One-Time Funding Request to the Tribal Justice Support Directorate, Bureau of Indian Affairs WHEREAS, the Oneida Nation of Wisconsin (the Nation) is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America, and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation of Wisconsin, and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1 of the Oneida Constitution by the Oneida General Tribal Council, and WHEREAS, the Oneida General Tribal Council adopted the Nation’s Judiciary law by General Tribal Council Resolution 01-07-13-B, and WHEREAS, a Secretarial Election on Oneida Constitutional revisions last affirmed in 2016 established the Judicial branch of government in the Oneida Constitution, and WHEREAS, the Judiciary is fully functioning court of record with a Family Court, Trial Court and Court of Appeals, and WHEREAS, the Judiciary judges are elected by the Oneida General Tribal Council, with the exception of the Family Court, and it employs a full time professional staff of enrolled tribal members, and WHEREAS, the Nation supports the Judiciary through providing facilities appropriate for holding court hearings, and annual budget allocations for operating expenses, and WHEREAS, the Judiciary has a mission and vision directing effective and efficient delivery of justice systems, transparency to stakeholders, and public safety to court users, and WHEREAS, The Oneida Business Committee requested that the Tribal Justice Support Directorate of the Bureau of Indian Affairs engage in an assessment of the Oneida Nation Judiciary and that assessment occurred on August and September of 2015; and WHEREAS, The Tribal Justice Support Assessment process resulted in a full report to the Oneida Business Committee and Judiciary and made several recommendations Open Packet Page 35 of 97 including areas that would require additional funding for the Judiciary to implement; and WHEREAS, The Judiciary has prepared a request for additional one time funding from Tribal Justice Support, a copy of which is attached hereto as Exhibit 1; and WHEREAS, The OBC has reviewed and supports the funding request and finds it to be in order and appropriate for approval and submission to Tribal Justice Support. NOW, THEREFORE, BE RESOLVED, That the Tribal Justice Support request for one-time funding attached hereto as Exhibit 1 is approved. BE IT FURTHER RESOLVED, that the Oneida Business Committee authorizes the Chairperson to execute and submit the Tribal Justice Support funding request. BE IT FINALLY RESOLVED, that the Chief Judges of the Judiciary Court are hereby authorized to work with Tribal Justice Support and the BIA Regional Office and Agency to secure and deliver the funding requested in Exhibit 1. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; _____ members were present at a meeting duly called, noticed and held on the _____ day of _____, 2017; that the forgoing resolution was duly adopted at such meeting by a vote of _____ members for, _____ members against, and _____ members not voting; and that said resolution has not been rescinded or amended in any way. ________________________________ Lisa Summers, Secretary Oneida Business Committee Open Packet A Page 36 of 97 B C D 1 ONE TIME FUNDING BUDGET ITEMS - ONEIDA JUDICIARY 2 3 4 5 FACILITIES 6 7 8 9 10 11 12 ITEM DESCRIPTION Additional Surveillance Cameras-External Parking Lot Pavement Replacement & Exterior Signage Courtroom Doors Remote Lock Judges Bench Barrier Courtroom Gallery Gates Duress Alarm Upgrades Window Treatments; Vestibule 2, 3, 4 Vendor One Source Technologies TBD-Engineering Department TBD-Engineering Department TBD-Engineering Department TBD-Engineering Department TBD-Engineering Department The Blind Shop, LLC PRICE 3,200 70,500 10,000 8,000 1,300 800 2,400 96,200 Sub Total 13 14 15 EQUIPMENT 16 17 18 ITEM DESCRIPTION Body Armor - (2) Security Officers HP Computer Monitor-Security Station Audio/Video Conferencing System Vendor PRICE The Uniform Shoppe HP Public Sector Sales JAVS Sub Total 19 1,850 240 100,000 102,090 20 21 TRAINING 22 23 24 25 26 27 28 29 30 ITEM DESCRIPTION Vendor JustWare Annual Conference New Dawn/Journal Technologies 1st participant estimate 2nd participant estimate JustWare OnSite (3 days) New Dawn/Journal Technologies WTCCA Collaboration on Tribal Court Management Ramona Tsosie-Consultant/Trainer Administrative Court Training (1) National Judicial College Advanced Administrative Court Training (3) National Judicial College New Judge Training National Judicial College Community Outreach Events - Self Represented Litigants Judiciary Open House Events (2) PRICE 2,373 2,171 11,000 2,000 4,500 13,500 20,000 7,000 62,544 Sub Total 31 32 33 34 35 36 37 38 39 40 41 STAFFING ITEM DESCRIPTION LTE: Records Technician FT: Family Court Judge FT: Family Court Clerk FT: Security Officer Consultant: 200 Hours (approx) PURPOSE Systematic Court Case Storage Relieve current staff/Addition to Children's Code Relieve current staff/Addition to Children's Code Additional Security Officer w/addition to Childrens Code Development of Court Bench Books and Clerks Manual Sub Total GRAND TOTAL PRICE 19,152 143,395 63,857 43,888 10,000 280,292 541,126.00 Open Packet A 1 2 3 4 5 Page 37 of 97 B C D E F G REMARKS Addresses Security Issue Addresses Security Issue/2015 Court Safety Assessment Addresses off-site access to Judiciary hearings, Improved Audio and Video Court Record TRAINING REMARKS Training for Clerks on Case Management: 2016 Tribal Court Assessment 9 10 11 12 13 14 16 17 18 19 20 22 23 24 On-Site Training for Judges and Clerks: targeted to Judiciary: 2016 Tribal Court Assessment Wisconsin Tribal Court Clerks Assn Clerk Training for WI P.L. 280 tribes & Menominee Training: new Administrative Court role for Judge L. Hill Training: advanced for new Administrative Court for all Trial Court Judges (3) Training: at least (1) new judge in 2017 election (Appellate) possibly 3, minimum 60 hours required On-site NJC Training: target community and self represented litigants. Supplies, materials, speakers, mock hearings, etc. 25 26 27 28 29 30 31 32 33 35 36 37 38 39 K EQUIPMENT 8 34 J REMARKS Addresses Security Issue/2015 Court Safety & Security Assessment Addresses Remaining Facility Improvements - Unbudgeted: Parking Lot Safety, Surveillance Notices, & Parking Restrictions: Security Issue Addresses Security Issue/2015 Court Safety Assessment Addresses Security Issue/2015 Court Safety Assessment Addresses Security Issue/2015 Court Safety Assessment Addresses Security Issue/2015 Court Safety Assessment Addresses Security Issue/2015 Court Safety Assessment 7 21 I FACILITIES 6 15 H STAFFING REMARKS Salary, Fringe & Indirect costs for 6 months of labor, 33% Salary, Fringe & Indirect cost 27.68% & 16.40% Salary, Fringe & Indirect cost 27.68% & 16.40% Salary, Fringe & Indirect cost as quoted by Gaming Security Conservative estimate $50/hour Open Packet Page 38 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Oneida Nation Seal and Flag Rules Extension 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 39 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Oneida Business Committee adopted the Oneida Nation Seal and Flag (Law) pursuant to resolution BC-01-11-17-C with an effective date of 60 days from the date of adoption, March 12, 2017. The Law delegates rulemaking authority to the Oneida Nation Secretary to create rules to govern the placement, maintenance and authorized use of the official Oneida Nation Seal and requires that such rules be created and adopted no later than the Law’s effective date. The rules will not be ready in time for March 12, 2017. The Oneida Nation Secretary is requesting a 90-day extension to create and make effective such rules (see attached resolution which, if adopted, grants the extension). 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 40 of 97 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Oneida, WI 54155 BC Resolution # __-__-__- _ Oneida Nation Seal and Flag Rules Extension WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee adopted the Oneida Nation Seal and Flag (Law) pursuant to resolution BC-01-11-17-C with an effective date of 60 days from the date of adoption, March 12, 2017; and WHEREAS, the Law delegates rulemaking authority to the Oneida Nation Secretary to create rules to govern the placement, maintenance and authorized use of the official Oneida Nation Seal, and WHEREAS, the Law’s adopting resolution required that such rules related to disposition of personal property be created and adopted no later than the Law’s effective date; and WHEREAS, the rules to govern the placement, maintenance and authorized use of the official Oneida Nation Seal will not be ready in time for the March 12, 2017 effective date of the Law; and WHEREAS, the Law, in section 116.4-2 and 116.4-3, provides minimum requirements for the use of the Oneida Nation Seal on specific official government documents; and WHEREAS, the required rules would solely govern any further requirements for placement, maintenance and authorized use of the Oneida Nation Seal determined necessary by the Oneida Nation Secretary. NOW THEREFORE BE IT RESOLVED, the parties responsible for developing and adopting rules governing the placement, maintenance and authorized use of the official Oneida Nation Seal are hereby granted a 90-day extension to create and make effective such rules. NOW THEREFORE BE IT FINALLY RESOLVED, the 90-day extension does not impact the effective date of Oneida Nation Seal and Flag Law. Open Packet Page 41 of 97 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Oneida Nation Seal and Flag Rules Extension Summary This Resolution grants the parties responsible for developing and adopting rules governing the maintenance, placement and authorized use of the Oneida Nation Seal a ninety (90) day extension to create and make effective such rules. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Analysis by the Legislative Reference Office On January 11, 2017, the Oneida Business Committee adopted a new law entitled Oneida Nation Seal and Flag (Law) pursuant to the Oneida Business Committee resolution BC-01-11-17-C. The resolution identified an effective date of 60 days from the date of adoption, March 12, 2017. The Resolution also required that the Oneida Nation Secretary create rules in accordance with these amendments and shall have the final rules prepared within 60 calendar days. The Law grants rulemaking authority to the Oneida Nation Secretary to create rules to govern the placement, maintenance and authorized use of the official Oneida Nation Seal. [See Oneida Nation Seal and Flag 116.4-4]. These rules will not be completed by the effective date of the law, March 12, 2017. In order to comply with the process set forth in the Administrative Rulemaking law, the Oneida Nation Secretary is requesting more time to develop rules governing the maintenance, placement and authorized use of the Oneida Nation Seal. The Resolution allows the parties responsible for developing and adopting rules governing the placement, maintenance and authorized use of the Oneida Nation Seal a ninety (90) day extension to create and make effective such rules. The ninety (90) day extension shall not impact the effective date of the Oneida Nation Seal and Flag law. The Law is able to become effective on March 12, 2017, because the Law provides minimum requirements for the use of the official Oneida Nation Seal. [see Oneida Nation Seal and Flag 116.4-2]. Conclusion Adoption of this Resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Open Packet Page 42 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Motion to approve the Oneida Wellness Council - Exercise At Work Strategy Resolution 3. Supporting Materials Report Resolution Contract Other: 1. Oneida Wellness Council - Exercise at Work 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Fawn Billie, Council Member Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 43 of 97 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # _____________ Oneida Wellness Council - Exercise At Work Strategy WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation, a progressive organization that values the health and well-being of its members and employees, aims to keep health benefits at a maximum while health insurance premiums are kept at a minimum; and WHEREAS, the Oneida Nation Wellness Council is focused on helping members and employees of the Oneida Nation create simple, healthy habits to improve well-being by empowering members and employees with an opportunity to engage in healthy activities; and WHEREAS, the Center for Disease Control (CDC) defines health risk behaviors as unhealthy behaviors that a person has the ability to change. Four major health risk behaviors that cause obesity and chronic diseases are lack of exercise or physical activity, poor nutrition, tobacco use, and excessive alcohol use; and WHEREAS, more than thirty four percent (34.9%), or more than seventy eight (78.6) million adults ·in the United States are obese (JAMA, 2014); and WHEREAS, fifty two percent (52%) of adults aged eighteen (18) years or older do not meet recommendations for aerobic exercise or physical activity. Additionally, seventy six percent (76%) do not meet recommendations for muscle strengthening physical activity (CDC, 2016); and WHEREAS, in 2008, the estimated annual medical costs attributable to obesity in the United States was one hundred and forty seven billion dollars ($147 billion), resulting in the medical costs for people who suffer from obesity being one thousand four hundred and twenty nine dollars ($1,429) higher than those of people who were at a weight considered normal (CDC, 2016); and WHEREAS, according to the Oneida Nation 2015 Health Risk Assessment (HRA), just over fifty seven percent (57.6%) of Oneida Nation employees are in the high to extreme high risk category for body fat, which is over seventeen percent (17.6%) greater than all Healics employers; and WHEREAS, employees who suffer from obesity are nearly seventy five percent (75%) more likely to experience high rates of absenteeism, which is considered seven (7) or more absences during a six (6) month period, than employees who are at a weight considered normal; and Open Packet Page 44 of 97 BC Resolution _____________ Exercise At Work Page 2 of 3 WHEREAS, musculoskeletal and mental health are some of the Oneida Nation's top health care claims; and WHEREAS, the United States Surgeon General reports that regular physical activity that is performed on most days of the week reduces the risk of developing or dying from some of the leading causes of illness and death in the United States. Regular physical activity reduces the risk of dying from heart disease and diabetes, developing high blood pressure, reduces feelings of depression and anxiety, and helps weight control; and WHEREAS, increased daily physical activity and exercise not only helps prevent and reduce injuries at work, but it can help reduce mental health and musculoskeletal health issues, body fat, weight, blood sugar, and cholesterol; and WHEREAS, over eighty percent (80%) of Fortune 500 companies with over two hundred and fifty (250) employees implement some type of wellness program and/or activities (Divine Savior Health Care); and WHEREAS, a Wellness Exercise at Work pilot study in Oneida showed that: • Fifty four percent (54%) of participants lowered their health risk by 7.1 points on average; • Every participant in the pilot improved in at least one of the nine (9) fitness areas; • Seventy nine percent (79%) of participants reported an improvement in quality of life; • Seventy five percent (75%) reported an improvement in productivity; • The cost avoidance may nearly double the cost to implement the Wellness Exercise at Work strategy; and WHEREAS, sixty nine percent (69%) of the Exercise at Work pilot study participant respondents thought that coworker interaction improved; eighty one percent (81 %) of participant respondents thought employee morale improved; and employee wellbeing received the highest rating of improvement by eighty seven percent (87%) of participant respondents. NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does hereby adopt an Exercise at Work Resolution directing the Oneida Nation to provide that managers, directors, and supervisors may allow flexibility during the workday for employees to engage in physical activity. BE IT FUTHER RESOLVED, that in accordance with this resolution; managers, directors, and supervisors may permit full-time status employees to use up to maximum of thirty (30) minutes of paid time off per day, either in a single thirty (30) minute period or incrementally throughout an employee's shift, to engage in physical activity either on or off the work site. BE IT FUTHER RESOLVED, that employees who are not full-time status are not eligible to participate in this benefit. BE IT FUTHER RESOLVED, that this paid physical activity time shall not accrue or be carried over from one day to another, and must be approved in advance by an employee’s supervisor. BE IT FUTHER RESOLVED, that supervisors shall have full discretion to determine whether to authorize paid physical activity time for an employee; however, supervisors shall not authorize any employee to use paid physical activity time during any week in which that employee may Open Packet Page 45 of 97 BC Resolution _____________ Exercise At Work Page 3 of 3 be earning overtime; and supervisors shall not authorize paid physical activity time when doing so would interfere with the business of the Tribe, and BE IT FUTHER RESOLVED, that employees who choose to partake in paid physical activity time do so at their own risk; and shall not be eligible for Workers Compensation for any injury that occurs during, or as a result of, paid physical activity time; regardless of whether the injury occurs at the worksite or away from the worksite; and BE IT FUTHER RESOLVED, that the Wellness Council shall develop an implementation plan, and shall be responsible for overseeing the implementation of these requirements, and BE IT FINALLY RESOLVED, that the requirements identified herein shall become effective December 1, 2017. Open Packet Page 46 of 97 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Resolution: Oneida Wellness Council - Exercise at Work Strategy Summary This resolution establishes a policy that allows for full-time employees of the Nation to use up to 30 minutes per day of paid time off, during their shift, to engage in physical activity. Submitted by: Tani Thurner, Staff Attorney, Legislative Reference Office Analysis by the Legislative Reference Office The resolution has been submitted by the Wellness Committee, which is a subcommittee of the Quality of Life Committee, which is a standing committee of the Oneida Business Committee. This proposal comes as a result of a similar pilot program which was implemented and monitored by the Wellness Committee. For findings, this resolution cites several statistics related to the negative health effects and costs of obesity, and statistics related to the health benefits of exercise for employees. This statement of effect only identifies how the proposed resolution would impact existing laws of the Nation. The statistics are not included in this review. The resolution establishes an Exercise at Work directive which provides for the following requirements to go into effect as of December 1, 2017: • Managers, directors, and supervisors may allow full-time status employees to use up to a half-hour each day of paid time off, to engage in physical activity, either on or off the work site. • Only full-time status employees are eligible for this benefit. All other employees are ineligible. • This is paid time off; it does not accrue and cannot be carried over from day to day. Employees may use this time either in a single 30-minute period or in smaller increments throughout their shift. • Any use of this paid time off must be approved in advance by the employee’s supervisor, and supervisors have full discretion as to whether to allow an employee to use this time. However: o Supervisors cannot authorize an employee to use paid physical activity time during any week in which that employee may be earning overtime; and o Supervisors cannot authorize an employee’s use of this paid time off when it would interfere with the business of the Tribe. • Employees who choose to partake in this paid physical activity time will not be eligible for Worker’s Compensation for any injury that occurs during, or as a result of, paid physical activity time, regardless of whether the injury occurs at or away from the worksite. • The Wellness Council is responsible for developing an implementation plan and for overseeing the implementation of these requirements. Page 1 of 2 Open Packet Page 47 of 97 Other Laws of the Nation The Workers Compensation Law [section 13.3-13] states that employees are ineligible to receive workers compensation benefits for injuries that are caused by or during: (i) activities of the employee during meal/lunch/dinner breaks while off [the] employer's premises, and (o) voluntary participation in an employer-sponsored recreation or fitness activity. This exercise time does not appear to fit into either of those categories – the first only applies during “breaks” while the employee is off-premises; and it is not clear whether broadly authorizing employees to take time for exercise would be considered a specific employersponsored recreation or fitness activity. This resolution includes a provision which specifically states that employees are not eligible for Workers Compensation for injuries sustained during this paid time off. Existing Law Governing Paid Time Off The Nation offers various opportunities for employees to take paid time off from their regular work schedule; including for funerals, jury duty, military reservist training, meetings related to Tribal business; and to attend educationally-sanctioned events for children in the employee’s family. Some of these leave types were established by OBC directive or resolution, but they are all currently set out in section IV.D (titled “Leaves”) of the Personnel Policies and Procedures (Blue Book). For consistency, it may be appropriate to eventually add this type of leave to the “Leaves” section of the Blue Book. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Open Packet Page 48 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the February 15, 2017 LOC meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, LOC Chair Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 49 of 97 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center February 15, 2017 9:00 a.m. Present: Brandon Stevens, David P. Jordan, Jennifer Webster, Tehassi Hill Excused: Fawn Billie Others Present: Clorissa Santiago, Candice Skenandore, Tani Thurner, Jennifer Falck, Rae Skenandore, Cathy Bachhuber, Nancy Barton, Mike Debraska, Brad Graham, Bonnie Pigman, Robert Collins II I. Call to Order and Approval of the Agenda Brandon Stevens called the February 15, 2017 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Tehassi Hill to approve the agenda with the addition of the Per Capita Law Amendments; seconded by David P. Jordan. Motion carried unanimously. II. Minutes to be approved 1. February 1, 2017 LOC Meeting Minutes Motion Jennifer Webster to approve the February 1, 2017 LOC meeting minutes; seconded by Tehassi Hill. Motion carried unanimously. III. Current Business 1. Rules of Administrative Procedure (00:48-22:43) Motion by David P. Jordan to accept the memorandum and remove the Rules of Administrative Procedures from the Active Files List; seconded by Tehassi Hill. Motion carried unanimously. IV. New Submissions V. Additions 1. Per Capita Law Amendments (22:45-42:15) Motion by David P. Jordan to forward the revised Per Capita Law Amendments to the Oneida Business Committee for consideration with the addition of a redline from February 8, 2017 draft to current; seconded by Jennifer Webster. Motion carried unanimously. VI. Administrative Updates 1. February 1, 2017 Minutes-Enter E-poll Results into the Record (42:18-44:05) Motion by David P. Jordan to approve and enter the e-poll results regarding the February 1, 2017 minutes into the record; seconded by Tehassi Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of February 15, 2017 Page 1 of 2 Open Packet Page 50 of 97 2. Code of Laws Reorganization Project (44:08-51:40) Motion by Jennifer Webster to accept the update regarding the Code of Laws Reorganization Project as information; seconded by David P. Jordan. Motion carried unanimously. 3. Active Files List Updates (51:40-01:24:23) Motion by Jennifer Webster to upgrade the Domestic Animals Ordinance Amendments, the Children’s Code, Code of Ethics Amendments, and the Sanctions and Penalties Law from medium priority to high priority; seconded by Tehassi Hill. Motion carried unanimously. Motion by David P. Jordan to remove Fitness for Duty from the Active Files List; seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to establish a high priority level for the Petition: Child Care Department Consumer Complaint Policy; seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to establish a high priority level for the Independent Contractor Policy Amendments; seconded by David P. Jordan. Motion carried unanimously. Motion by Tehassi Hill to upgrade the Tribal Environmental Response Amendments from low priority to medium priority; seconded by Jennifer Webster. Motion carried unanimously. Motion by David P. Jordan to upgrade the Land Commission Bylaws Amendments and the Rules of Civil Procedure Amendments from low priority to medium priority; seconded by Tehassi Hill. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Tehassi Hill to adjourn the February 15, 2017 Legislative Operating Committee meeting at 10:25 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of February 15, 2017 Page 2 of 2 Open Packet Page 51 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Approve the Updated Oneida Code of Laws 3. Supporting Materials Report Resolution Contract Other: 1. Update Memo 3. 2. 01-13-16-B BC Resolution 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, LOC Chair Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 52 of 97 ~ Oneida Nation Oneida Business Committee Legislative Operating Committee =DDDDOO PO Box 365 • Oneida, WI 54155-0365 ONEIDA One ida-nsn.gov Oneida Business Committee~ Brandon Stevens, lOC Chair March 8, 2017 Oneida Code of laws Reorganization Update TO: FROM: DATE: RE: ----:P __;) The following is an update regarding BC Resolution #01-13-16-B: Oneida Code of laws Reorganization. Please find attached: -BC Resolution 01-13-16-B : Oneida Code of Laws Reorganization -Oneida Code of Laws Reorganization Table BACKGROUND BC Resolution #01-13-16-B Oneida Code of Laws Reorganization, directs the Legislative Operating Committee to begin a reorganization ofthe Oneida Code of Laws. The Resolution's whereas section indicates that the LOC and LRO are to; 1. Conduct a review of all existing laws 2. Develop a conversion table which would list all sections contained in the law as it was previously organized and in the new format 3. And as each title is prepared, the LOC would bring them forward one-by-one to the Business Committee After review, the LRO Directo r determined that creating the conversion table for approximately 97 laws, and then submitting each title one at a time would have taken significantly longer than making all the updates at once. If all the updates were completed at once, there would be no need for a conversion table. In December 2016, the LRO staff updated the entire Oneida Code of Laws at one time, making the conversion table unnecessary. On January 18, 2017, the LOC approved the final draft of Oneida Code of Laws Reorganization Table. Minor updates were made to the Code of Laws to reflect this final draft, primarily adding an 11 Education" title. On February 10, 2017, the LRO made some minor corrections to the table. IMPlEMENTATION On February 1, 2017, the LRO began updating the Oneida Register web site and that work was completed on February 3, 2017. A memo was sent out to the organization on February 6, updating tribal departments. Currently, The Register includes both previous chapter numbers and the new chapter and title numbers, for user's reference . Page 1 of 2 A good mind. A good heart. A strong fire. Open Packet Page 53 of 97 No content was changed in the Code of Laws, per BC Resolution 01-13-16-B. REQUESTED ACTION Approve the reorganized Oneida Code of Laws and identify a deadline for the Nation's entity's to update forms, brochures, citations, etc. to reflect the updated Oneida Nation Codes of Laws. ~ A good mind. A good heart. A strong fire. 000000 ONEIDA Open Packet Page 54 of 97 Reorganization of Oneida Code of Laws Updated :2/10/2017 CODE OF LAWS REORGANIZATION -Title 5. Business -Title 6. Property and Land -Title 7. Children, Elders and Family -Title 8. Judicial System -Title 9. Education -Title 1. Government and Finances -Title 2. Employment -Title 3. Health and Public Safety -Title 4. Environment and Natural Resources Title 1. Government and Finances This title includes those laws that are related to government function of GTC, OBC, LOC, boards, committees, commissions and tribal agencies. Administrative Procedures Act Oneida Election Law Code of Ethics Removal Law Comprehensive Policy Governing Boards, Committees and Commissions Administrative Rulemaking Open Records and Open Meetings Audit Law Legislative Procedures Act Oneida General Tribal Council Ten Day Notice Policy Oneida General Tribal Council Meeting Stipend Payment Policy Sovereign Immunity Protection and Management of Archeological & Historical Resources Notary Act Tobacco Oneida Nation Seal and Flag Business Committee Meetings Law GTC Meetings Law Compliance and Enforcement Page 1 of 5 Adopting Entity Means currently policy Law requires approval of federal government New Chapter P * Previous Chapter Current law that is being amended Proposed law 1 2 3 4 P 101 102 103 104 105 OBC GTC GTC GTC OBC 17 7 8 16 P P 14 12 106 107 108 109 110 111 112 113 OBC OBC OBC OBC GTC GTC OBC OBC 82 60 - 114 115 116 117 118 119 OBC OBC OBC OBC OBC OBC - Open Packet Page 55 of 97 Reorganization of Oneida Code of Laws Sanctions and Penalties Law Budget Management and Control Research Protection Act - 120 121 122 Per Capita Membership Ordinance Community Support Fund Pardon and Forgiveness Cemetery Law Oneida Nation Arts Program-Dollars for Arts Project Children’s Burial Fund Policy Hall of Fame 9 10 P 5 75 P P 83 123 124 125 126 127 128 129 130 OBC GTC OBC OBC OBC OBC OBC OBC Endowments Title 2. Employment This title includes those laws related to employment with the Nation. Employment Drug and Alcohol Free Work Place Policy Oneida Worker’s Compensation Law Garnishment Furlough Policy Back Pay Layoff Policy Investigative Leave Policy Early Return to Work Vehicle Driver Certification Policy (Potentially repealed and combined with Fleet Management Policy) Employee Protection Policy (Potentially repealed by Employment Law) Oneida Fleet Management Policy Military Service Employee Protection Act Child Abuse & Neglect, Oneida Policy on Reporting Computer Resources Ordinance Attorney Contract Policy Conflict of Interest Social Media Policy Oneida Travel and Expense Policy Paper Reduction Policy Oneida Early Childhood Program – Internal Investigation of Complaints 84 131 OBC Page 2 of 5 GTC OBC P 13 58 P P P P 309 P 201 202 203 204 205 206 207 208 209 210 GTC P 211 OBC P 97 P 15 P P P P P P 212 213 214 215 216 217 218 219 220 221 OBC OBC OBC OBC OBC OBC OBC OBC OBC OBC Previous Chapter Adopting Entity OBC New Chapter - OBC OBC OBC OBC OBC OBC OBC OBC OBC Open Packet Page 56 of 97 Reorganization of Oneida Code of Laws OBC - 223 OBC Fitness for Duty - 224 OBC Whistleblower Law - 225 OBC Adopting Entity 222 New Chapter P Previous Chapter Parent Policy Leave (Potentially repealed and replaced in the Employment Law) Workplace Violence Prevention 37 35 33 301 302 303 OBC Oneida Tribal Regulation of Domestic Animals Ordinance Oneida Food Service Code 34 36 304 305 OBC OBC Tattooing and Body Piercing Anonymous Letters Policy VAWA/Banishment Title 4. Environment and Natural Resources This title includes those laws related to preservation of the environment and the natural resources found on the reservation. Tribal Environmental Response 32 P 306 307 308 OBC OBC GTC Page 3 of 5 401 OBC 41 42 43 44 45 46 47 48 49 P - 402 403 404 405 406 407 408 409 410 411 412 413 OBC OBC OBC OBC OBC OBC OBC OBC OBC OBC OBC OBC Adopting Entity Adopting Entity New Chapter Oneida Nation Gaming Ordinance Indian Preference in Contracting 40 New Chapter Title 5. Business This title includes those laws related to Nation enterprises and conducting business with the Nation. Previous Chapter Non-Metallic Mine Reclamation Woodcutting Ordinance Well Abandonment Law Recycling and Solid Waste Disposal Hunting, Fishing and Trapping On-Site Waste Disposal Ordinance Sanitation Ordinance Water Resources Ordinance All-Terrain Vehicle Law Clean Air Policy Agriculture Law Environmental, Health and Safety Law - OBC OBC Previous Chapter Title 3. Health and Public Safety This title includes those laws related to preserving the health and public safety on the Nation’s reservation. Oneida Nation Law Enforcement Ordinance Emergency Management and Homeland Security Oneida Safety Law 21 57 501 502 OBC* OBC Open Packet Page 57 of 97 Reorganization of Oneida Code of Laws Divorce, Annulment, Legal Separation Paternity Child Support Child Custody, Placement and Visitation Guardianship Child Welfare Children’s Code Page 4 of 5 New Chapter Adopting Entity 67 65 66 68 69 200 P P 38 709 710 612 - 601 602 603 604 605 606 607 608 609 610 611 612 613 OBC* OBC* OBC OBC OBC OBC OBC OBC OBC OBC OBC OBC OBC Adopting Entity Title 7. Children, Elders and Family This title includes those laws that effect Oneida children, elders and the family unit. Marriage OBC OBC OBC OBC OBC OBC OBC OBC OBC New Chapter Real Property Law Leasing Building Code Condominium Ordinance Zoning and Shoreland Protection Tribal Environmental Quality Review Local Land Use Regulation Reimbursement Policy Disposition of Excess Tribal Property Policy Public Use of Tribal Land Eviction and Termination Landlord-Tenant Mortgage and Foreclosure Probate Code 503 504 505 506 507 509 510 511 512 Previous Chapter Title 6. Property and Land This title includes those laws related to the use and regulation of land within the reservation. P 55 51 56 59 61 - Previous Chapter Independent Contractor Policy Small Business Loans Motor Vehicle Registration Oneida Vendor Licensing Alcohol and Beverage Licensing Law Room Tax Law Industrial Hemp Tribally-owned Business Organization Code Secured Transactions 71 701 OBC 72 77 78 79 - 702 703 704 705 706 707 708 OBC OBC OBC OBC OBC OBC OBC Open Packet Page 58 of 97 Title 8. Judicial System This title includes those laws related to the Oneida Judicial system. Judiciary Judiciary Canons of Judicial Conduct, Oneida Tribal Rules of Civil Procedure Rules of Evidence, Oneida Judiciary Rules of Appellate Procedure Family Court Family Court Rules, Oneida Capping Damages and Awards from the Judicial System Rules for Administrative Procedure Previous Chapter New Chapter Adopting Entity 150 152 153 155 154 151 156 - 801 802 803 804 805 806 807 808 809 GTC Title 9. Education This title includes those laws related to the education matters, including the Oneida Nation School system and Higher Education Trust Scholarship Fund Policy Oneida Higher Education Scholarship Previous Chapter New Chapter Adopting Entity Reorganization of Oneida Code of Laws P - 901 902 Page 5 of 5 OBC OBC OBC OBC OBC OBC OBC OBC OBC GTC Open Packet Page 59 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 08 I 17 ' 2. General Information: Session: [g] Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: !standing Committees D Accept as Information only [g] Action- please describe: BC approval of Finance Committee Meeting Minutes of February 27, 2017 3. Supporting Materials D Report D Resolution D Contract [g] Other: 1.jFc E-Poll approving 2/27/17 Minutes 3. 2.jFc Mtg Minutes of2/27/17 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor/Uaison: ~~T~ri~sh~Ki~n~g,~T~r~ib~a~IT~r~ea~s~u~re~r~~~~~~~~~~~~~~~~~~ Primary Requestor: Denise Vigue, Executive Assistant /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Open Packet Page 60 of 97 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is a standing committee of the OBC. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Open Packet Page 61 of 97 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: Finance Comm ittee CC: Business Committee FR: Denise Vigue, Execut ive Assistant DT: February 28, 2017 RE: E-Poll Results of: FC Meeting Minutes of Feb. 27, 2017 An E-Poll vote of the Finance Committee was conducted to approve the Feb. 27, 2017 Finance Committee meeting minutes. The results of the completed E- Poll ar e as f ollows: E-POLL RESULTS: There w as a Major it y 6 YES votes from Wesle y Martin, Jr., Patrick Stensloff, Jennifer Webster, Larry Barton, Chad Fuss and Davi d Jordan to approve the Feb. 27, 2017 Finance Committee Meeting Minutes. The minutes will be placed on the next BC agenda of Mar. 8, 2017 f or approval and the next Finance Committee agenda of Mar. 13, 2017 to ratif y this E-Poll act ion. Yaw⩑ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Open Packet Page 62 of 97 ONEI D A FI N ANCE COM M I TTEE STRATEGIC FINANCIAL PLANNING MEETING Feb. 27, 2017 – 11:00 A.M. BC Executive Conference Room REGULAR MEETING Feb. 27, 2017 – 10:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC SFP Meeting: Patricia King, Treasurer/FC Chair David Jordan, BC Council Member Chad Fuss, Gaming AGM/FC Alternate Wesley Martin, Jr., Community Elder Member Larry Barton, CFO/FC Vice-Chair Jennifer Webster, BC Council Member Patrick Stensloff, Purchasing Director FC Regular Meeting: Patricia King, Treasurer/FC Chair Jennifer Webster, BC Council Member Chad Fuss, Gaming AGM/FC Alternate Wesley Martin, Jr., Community Elder Member Larry Barton, CFO/FC Vice-Chair David Jordan, BC Council Member Patrick Stensloff, Purchasing Director Others Present: Chad Cornelius, Mary Wasurick, David Emerson, Michele Doxtator, Janice Hirth, Terry Cornelius, Scott Webster, Carolyn Miller and Denise Vigue, taking minutes I. Ca ll t o O r d e r: The FC regular meeting was called to order by the FC Chair at 10:00 A.M. II. Ap p ro v a l o f Ag e n d a: FEBRUARY 27, 2017: Motion by David Jordan to approve the Finance Committee agenda for Feb. 27, 2017 with two Add On’s under the Community Fund and under New Business. Seconded by Wesley Martin, Jr. Motion carried unanimously. III. Ap p ro v a l o f M in u t es: FEBRUARY 13, 2017 (approved via FC E-Poll on 2/13/17): Motion by David Jordan to ratify the FC E-Poll action of Feb. 13, 2017 approving the Finance Committee meeting minutes of Feb. 13, 2017. Seconded by Wesley Martin, Jr. Motion carried unanimously. IV. T ab le d Bu sin e ss: 1. Green Bay Packers Merchandise Chad Fuss, Asst. GGM & Larry Barton, CFO Motion by Wesley Martin, Jr. to remove from the table for discussion. Seconded by Jennifer Webster. Motion carried unanimously. Michele Doxtator and Janice Hirth were present and provided handouts of the inventory of Packer items currently available, as well as the forms/criteria Joint Marketing utilizes as well as the requisition form of Gaming. There was a discussion of the criteria and question of expanding it to include individuals in the community holding various fundraisers/benefits noting funds to pay contract are from the tribes general funds; also discussed were areas of giving (what items) went to the Nation at large, the Radisson, and Thornberry per the contract; Michele indicated there needs to be more communication to the community of the items and processes for requesting them; the FC also requested that in an effort for more clarity that Joint Marketing needs to develop specific Standard Operating Procedures; Michele agreed to work on them as time permits; timeline of 90 days was suggested. Page 1 of 4 Finance Committee Meeting Minutes of February 27, 2017 Open Packet Page 63 of 97 Motion by David Jordan to accept the report/handout information, request Joint Marketing to develop SOP’s, and send them to the Finance Committee within 90 days. Seconded by Wesley Martin, Jr. Motion carried unanimously. V. Cap it al Ex p en d it u r e s : 1. AGS – (8) Slot Machine Purchase David Emerson, Gaming Slots Dept. David Emerson explained this is a new vendor; games were leased to ascertain performance; games exceeded Gaming’s’ expectations so now requesting purchase of machines; there were questions of sovereign immunity, David explained they never move forward on purchases until resolved, hoping updated legal review would’ve been complete for todays’ meeting; can provide when received. Motion by David Jordan to approve the Capital Expenditure for the AGS (8) Slot Machine Purchase in the amount of $137,960.00 contingent upon receiving final legal review. Seconded by Jennifer Webster. Motion carried unanimously. VI. Com mu n it y F u n d : 1. YMCA class fees Katsi Danforth for daughter, Nova Rae Motion by Jennifer Webster to approve from the Community Fund the YMCA class fees for the daughter of the requestor in the amount of $200. Seconded by Wesley Martin, Jr. Motion carried unanimously. 2. AFW Elite Team Trip fees Jessica Peche for son, Tristen Motion by Wesley Martin, Jr. to approve from the Community Fund the AFW Elite Team trip registration fees for the son of the requestor in the amount of $200. Seconded by Larry Barton. Motion carried unanimously. 3. Annual Oneida Powwow-Cmte Fundraiser Tonya Webster, PWC Motion by David Jordan to approve from the Community Fund One-Hundred (100) Cases of Coca-Cola Product for use at the Annual Oneida Powwow. Seconded by Larry Barton. Motion carried unanimously. 4. Holy Apostles Church “Fish Fry Fridays” Abby Webster, HAC Motion by David Jordan to approve from the Community Fund Twenty-Five (25) Cases of CocaCola Product for use at the Holy Apostles Church Fish Fry Fridays. Seconded by Larry Barton. Jennifer Webster abstained. Motion carried. 5. WI Blizzard Basketball Registration fees Lisa Rauschenbach for son, Miles Motion by David Jordan to approve from the Community Fund the WI Blizzard Basketball registration fees for the son of the requestor in the amount of $200. Seconded by Larry Barton. Motion carried unanimously. 6. GYMACT Gymnastics class fees Vashi Cornelius for daughter, Valencia Motion by Jennifer Webster to approve from the Community Fund the Gymact Gymnastics class fees for the daughter of the requestor in the amount of $200. Seconded by Chad Fuss. Motion carried unanimously. Page 2 of 4 Finance Committee Meeting Minutes of February 27, 2017 Open Packet Page 64 of 97 7. Relay-for-Life Oneida Paula King-Dessart The Community Fund Product allocation each year is by the contract year (July-June); as this request is for next year’s contract allocation it should be noted in the motion. Motion by Larry Barton to approve from the Community Fund Twenty (20) Cases of Coca-Cola Product for use at the Relay-for-Life Oneida event noting product coming from next year’s CY17-18 allocation. Seconded by Wesley Martin, Jr. Jennifer Webster abstained. Motion carried. 8. AP Test Registration fees Scott Webster for son, Skye Motion by David Jordan to approve from the Community Fund the AP Test registration fees for the son of the requestor in the amount of $171. Seconded by Larry Barton. Motion carried unanimously. 9. Daniel Jourdan Cancer Benefit Carolyn Miller on behalf of the family Motion David Jordan by to approve from the Community Fund Twenty (20) Cases of Coca-Cola Product for use at the Daniel Jourdan Cancer Benefit and Jeffrey Skenandore Memorial Event and $200 to Doxbee’s to assist with the rental costs at the Daniel Jourdan Cancer Benefit. Seconded by Wesley Martin, Jr. Motion carried unanimously. 10. Add On: Hillcrest School “Family Fun Night” Fundraiser Daniel Skenandore, Hillcrest PTO Motion by David Jordan to approve from the Community Fund Twenty-Five Cases of Coca-Cola Product for use at the Hillcrest School PTO Family Fun Night fundraiser. Seconded by Jennifer Webster. Motion carried unanimously. VII. E xe cu t iv e Se s sio n: No Items VIII. New B u s in es s: 1. Investment Risk & Analysis for period ending 12/31/16 Terry Cornelius Terry Cornelius provided an overview of the compiled document by Northern Trust of the Nations’ investments for the FY17 first quarter; he reviewed the quarters’ performance of each manager as well as the yearly performance which shows the managers have done very well when compared to their specific indices; he reviewed Section one of the investments and Section four which provided an overall review of all funds; he specifically noted that all funds in this portfolio are not general funds (not liquid) but tribal set asides, with one exception of the STAM account. Motion by David Jordan to accept the Investment Update for period ending 12/31/16 from Terry Cornelius noting name of Oneida Nation corrected. Seconded by Wesley Martin, Jr. Motion carried unanimously. 2. FY17 PO-Green Bay Packer contract Mary Wasurick, Gaming Marketing Dept. Mary Wasurick explained this is a renewal of a four year agreement; this payment is for year two of this advertising contract; all playoff games are included and there are no changes from when first approved. Larry suggested that before contract expiration to consider having other tribal enterprises included in the negotiations (i.e. Radisson, OGE) to obtain the best rates and advantages for the Nation. Motion by David Jordan to approve the FY17 Purchase Order for payment of year two of the four year Green Bay Packer contract in the amount of $540,275. Seconded by Wesley Martin, Jr. Motion carried unanimously. Page 3 of 4 Finance Committee Meeting Minutes of February 27, 2017 Open Packet Page 65 of 97 3. Add On: Historical Research Consultant Contract JoAnne House, Oneida Law Office James Bittorf from the Oneida Law Office was present to explain the reason for the Historical Research and expanded services from the consultant in the Oneida Nations’ litigation work/activities in regards to Hobart; this is a sole source contract that is being expanded above the threshold limit that requires Finance Committee approval. Motion by Larry Barton to approve the Historical Research Consultant Contract in the amount of $150,000. Seconded by Jennifer Webster. Motion carried unanimously. IX. Foll o w Up : No items X. FY I an d / o r T h an k Y o u : 1. FYI: Aristocrat - (4) Fast Cash Lease Games David Emerson, Gaming Slots Dept. Motion by Jennifer Webster to accept the Aristocrat (4) Fast Cash Lease Games information as FYI. Seconded by Larry Barton. Motion carried unanimously. 2. FYI: Bally – (2) Alpha Wave Lease Games David Emerson, Gaming Slots Dept. Motion by Jennifer Webster to accept the Bally (2) Alpha Wave Lease Games information as FYI. Seconded by Wesley Martin, Jr. Motion carried unanimously. XI. Ad jo u r n : Motion by Wesley Martin, Jr. to adjourn. Seconded by David Jordan. Motion carried unanimously. The regular Finance Committee meeting ended at 11:20 A.M. and was immediately followed by the FC work meeting that concluded at 12:10 P.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee- E-Poll Minutes Approval Date: February 28, 2017 Oneida Business Committee’s FC Minutes Approval Date: Page 4 of 4 Finance Committee Meeting Minutes of February 27, 2017 Open Packet Page 66 of 97 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 08 I 17 2. General Information: Session: ~ Open AgendaHeader: D Executive- See instructions for the applicable laws, then choose one: jLA~p~p_o_in_tm __e_n_ts______________________________________________________~ ~ Accept as Information only D Action- please describe: BC approval of recommendation to appoint Elizabeth Somers to the Oneida Airport Hotel Corporation. 3. Supporting Materials D Report ~ D Contract D Resolution Other: 1.'1M_e_m_o-------------------------------, 3. 4. 2. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Cristina Danforth, Tribal Chairwoman Primary Requestor/Submitter: Lora Skenandore, Assistant to Chairwoman Danforth Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. 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