# Oneida Business Committee (2019)

> Briefs, arguments, decisions, and more.

URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A5b6b1320e3fa8417

## Record

- **Collection:** Tribal code
- **Document type:** Tribal code

## Text

Public Packet

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Oneida Business Committee
Executive Session
8:30 AM Tuesday, August 27, 2019
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, August 28, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.

I.

CALL TO ORDER

II.

OPENING

III.

ADOPT THE AGENDA

IV.

OATH OF OFFICE
A.

Oneida Gaming Commission - Jonas Hill
Sponsor: Lisa Summers, Secretary

B.

Oneida Land Commission - Rebecca "Becky" Webster and Patricia "Pat" Cornelius
Sponsor: Lisa Summers, Secretary

C.

Oneida Nation Commission on Aging - Carol L. Elm, Don White, and Carole Liggins
Sponsor: Lisa Summers, Secretary

D.

Oneida Nation School Board - Sacheen Lawrence
Sponsor: Lisa Summers, Secretary

E.

Oneida Trust Enrollment Committee - Loretta V. Metoxen, Norbert S. Hill Jr., and
Pamela F. Ninham
Sponsor: Lisa Summers, Secretary

Oneida Business Committee

Regular Meeting Agenda
Page 1 of 5

August 28, 2019

Public Packet

V.

2 of 129

MINUTES
A.

VI.

RESOLUTIONS
A.

VII.

Adopt resolution entitled Approval of Use of Economic Development, Diversification
and Community Development Fund for Project ED19-015, Oneida Homeless – Day
Warming Shelter
Sponsor: Debbie Thundercloud, General Manager

APPOINTMENTS
A.

VIII.

Approve the August 14, 2019, regular Business Committee meeting
Sponsor: Lisa Summers, Secretary

Determine next steps regarding one (1) vacancy - Oneida Police Commission - term
ending July 31, 2023
Sponsor: Lisa Summers, Secretary

STANDING COMMITTEES
A.

FINANCE COMMITTEE
1.

B.

QUALITY OF LIFE COMMITTEE
1.

IX.

Approve the August 19, 2019, regular Finance Committee meeting minutes
Sponsor: Larry Barton, Chief Financial Officer

Accept the July 11, 2019, regular Quailty of Life Committee meeting minutes
Sponsor: Brandon Stevens, Vice-Chairman

TRAVEL REPORTS
A.

Approve the travel report - Councilman Daniel Guzman King - 2019 HHS and MAST
Tribal Consultation - Milwaukee, WI - August 7-8, 2019
Sponsor: Daniel Guzman King, Councilman

Oneida Business Committee

Regular Meeting Agenda
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August 28, 2019

Public Packet

X.

XI.

XII.

3 of 129

TRAVEL REQUESTS
A.

Approve the travel request - Councilman Daniel Guzman King - 2019 AISES National
Conference - Milwaukee, WI - October 9-12, 2019
Sponsor: Daniel Guzman King, Councilman

B.

Approve the travel request in accordance with §219.6-1 - Five (5) Oneida Nation
School System staff - FACE Regional Technical Assistance Days - Bloomington, MN
- September 24-27, 2019
Sponsor: Lisa Liggins, Chair/Oneida Nation School Board

NEW BUSINESS
A.

Approve a limited waiver of sovereign immunity - Milwaukee Area Technical College
- Student Internship Placement Agreement - file # 2019-0525
Sponsor: Debbie Thundercloud, General Manager

B.

Review the Gaming Machines (Chapter 5) Oneida Gaming Minimum Internal Controls
and determine appropriate next steps
Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission

C.

Accept the update regarding the NCAI Youth Commission trip, noting FY-2020
Special Project Budget funds will be activated
Sponsor: Tehassi Hill, Chairman

D.

Post three (3) vacancies - Oneida Election Board
Sponsor: Lisa Summers, Secretary

GENERAL TRIBAL COUNCIL
A.

Determine next steps regarding the request for a special General Tribal Council
meeting regarding Sustain Oneida
Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee

Oneida Business Committee

Regular Meeting Agenda
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August 28, 2019

Public Packet

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4 of 129

EXECUTIVE SESSION
A.

B.

REPORTS
1.

Accept the Chief Counsel report (8:30 a.m.)
Sponsor: Jo Anne House, Chief Counsel

2.

Accept the Bay Bancorporation Inc FY-2019 3rd quarter executive report (9:30
a.m.)
Sponsor: Jeff Bowman, President/Bay Bank

3.

Accept the Oneida ESC Group LLC FY-2019 3rd quarter executive report
(10:00 a.m.)
Sponsor: Jacquelyn Zalim, Chair/OESC

4.

Accept the Oneida Seven Generations Corporation FY-2019 3rd quarter
executive report (10:30 a.m.)
Sponsor: Pete King III, Agent/OSGC

5.

Accept the Oneida Airport Hotel Corporation FY-2019 3rd quarter executive
report (11:00 a.m.)
Sponsor: Robert Barton, President/OAHC

6.

Accept the Oneida Golf Enterprise FY-2019 3rd quarter executive report (11:30
a.m.)
Sponsor: Eric McLester, Agent/Oneida Golf Enterprise

7.

Accept the Chief Financial Officer August 2019 report
Sponsor: Larry Barton, Chief Financial Officer

8.

Accept the Intergovernmental Affairs, Communications, and Self-Governance
August 2019 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs

STANDING ITEMS
1.

ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF
ASSOCIATION
a.

C.

Accept the Thornberry Creek LPGA Classic August 2019 report (11:30
a.m.)
Sponsor: Eric McLester, Agent/Oneida Golf Enterprise

AUDIT COMMITTEE
1.

Accept the Audit Committee FY-2019 3rd quarter executive report
Sponsor: David P. Jordan, Councilman

Oneida Business Committee

Regular Meeting Agenda
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August 28, 2019

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D.

UNFINISHED BUSINESS
1.

E.

XIV.

Accept the Children's Code August 2019 follow-up report
Sponsor: Debbie Thundercloud, General Manager

NEW BUSINESS
1.

Accept the fiscal impact statement regarding Self-Funded Insurance Plan
Changes – Payor of Last Resort as information
Sponsor: Larry Barton, Chief Financial Officer

2.

Determine next steps regarding maintenance and renovation requests
Sponsor: Kirby Metoxen, Councilman

3.

Approve 113 new enrollments and one (1) relinquishment
Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee

4.

Review application(s) for one (1) vacancy - Oneida Police Commission
Sponsor: Lisa Summers, Secretary

5.

Deliberations regarding pardon application - Angel Jordan
Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214

Oneida Business Committee

Regular Meeting Agenda
Page 5 of 5

August 28, 2019

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Oneida Business Committee Agenda Request

Oneida Gaming Commission - Jonas Hill
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only
Action - please describe:
Administer Oath of Office to Jonas Hill for the Oneida Gaming Commission.

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

7 of 129
Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
On August 14, 2019 the Oneida Business Committee accepted the 2019 Special Election final report and declared
the official results.
Oneida Gaming Commission - Jonas Hill

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

8 of 129
Oneida Business Committee Agenda Request

Oneida Land Commission - Rebecca "Becky" Webster and Patricia "Pat" Cornelius
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only
Action - please describe:
Administer Oath of Office to Rebecca "Becky" Webster and Patricia "Pat" Cornelius for the Oneida Land
Commission.

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

9 of 129
Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
On August 14, 2019 the Oneida Business Committee accepted the 2019 Special Election final report and declared
the official results.
Oneida Land Commission - Rebecca "Becky" Webster and Patricia "Pat" Cornelius

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

10 of 129
Oneida Business Committee Agenda Request

Oneida Nation Commission on Aging - Carol L. Elm, Don White, and Carole Liggins
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only
Action - please describe:
Administer Oath of Office to Carol L. Elm, Don White, and Carole Liggins for the Oneida Nation Commission
on Aging.

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

11 of 129
Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
On August 14, 2019 the Oneida Business Committee accepted the 2019 Special Election final report and declared
the official results.
Oneida Nation Commission on Aging - Carol L. Elm, Don White, and Carole Liggins

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

12 of 129
Oneida Business Committee Agenda Request

Oneida Nation School Board - Sacheen Lawrence
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only
Action - please describe:
Administer Oath of Office to Sacheen Lawrence for the Oneida Nation School Board.

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

13 of 129
Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
On August 14, 2019 the Oneida Business Committee accepted the 2019 Special Election final report and declared
the official results.
Oneida Nation School Board - Sacheen Lawrence

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

14 of 129
Oneida Business Committee Agenda Request

Oneida Trust Enrollment Committee - Loretta V. Metoxen, Norbert S. Hill Jr., and Pamela F. Ninham
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only
Action - please describe:
Administer Oath of Office to Loretta V. Metoxen, Norbert S. Hill Jr. and Pamela F. Ninham for the Oneida Trust
Enrollment Committee.

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

15 of 129
Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
On August 14, 2019 the Oneida Business Committee accepted the 2019 Special Election final report and declared
the official results.
Oneida Trust Enrollment Committee - Loretta V. Metoxen, Norbert S. Hill Jr., and Pamela F. Ninham

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet

16 of 129

Approve the August 14, 2019, regular Business Committee meeting

Business Committee Agenda Request

1. Meeting Date Requested:

08/28/19

2. General Information:
Session:

☒ Open

☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Contract Document(s) ☐ Legal Review
☐ Correspondence
☒ Minutes
☐ Fiscal Impact Statement ☐ Report
☐ Other: Describe

☐ Resolution
☐ Statement of Effect
☐ Travel Documents

4. Budget Information:

☐ Budgeted
☒ Not Applicable

☐ Budgeted – Grant Funded
☐ Other: Describe

5. Submission:
Authorized Sponsor:

Lisa Summers, Secretary

Primary Requestor:
Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

☐ Unbudgeted

Public Packet

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DRAFT
Oneida Business Committee
Executive Session
8:30 AM Tuesday, August 13, 2019
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, August 14, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King,
Councilmembers: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer
Webster;
Not Present: Secretary Lisa Summers;
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Melinda J. Danforth, Lisa Liggins,
Laura Laitinen-Warren, Eric McLester, Pat Pelky, Scott Denny, Geraldine Danforth, Michele Doxtator,
Louise Cornelius, Chad Fuss, Kaylynn Gresham, Jacque Boyle, Troy Parr;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Council members: Daniel Guzman
King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: Secretary Lisa Summers;
Arrived at: Treasurer Trish King at 9:03 a.m.;
Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Teresa Schuman,
Gerald W. Jordan, Pat Pelky, Jim Snitjen, Valerie Groleau, Laura Manthe, Chad Wilson, Trina Schuyler,
Mike Troge, Cathy L. Metoxen, Scott Denny, Kaylynn Gresham;

I.

CALL TO ORDER

Meeting called to order by Chairman Tehassi Hill at 8:30 a.m.
For the record: Secertary Lisa Summers is on medical leave. Treasurer Trish King is arriving late.

II.

OPENING (00:00:11)

Opening provided by Chairman Tehassi Hill.
A.

Presentation of the State-Tribal Environmental Partnership Awareness Month
Proclamation (00:03:48)
Sponsor: Ernie Stevens III, Councilman

Councilman Ernie Stevens recognized the Environmental, Health, Safety & Land staff and Oneida
Environmental Resource Board members for their efforts. Chairman Tehassi Hill read the
proclamation for the record.

Oneida Business Committee

Regular Meeting Minutes
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DRAFT
III.

ADOPT THE AGENDA (00:17:01)

Motion by Ernie Stevens III to adopt the agenda as presented, seconded by David P. Jordan. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

IV.

OATH OF OFFICE (00:17:21)

Oaths of Office administered by Councilwoman Jennifer Webster. Kenny Kriescher, Valerie Groleau,
Fern Orie, Dawln Walschinski, Shanna Torres, Carol Smith, Daniel Thomas, and Sandra Skenandore
were present.

V.

A.

Anna John Resident Centered Care Community Board - Kenny Kriescher and
Valerie Groleau
Sponsor: Lisa Summers, Secretary

B.

Bay Bancorporation Inc-Board of Directors - Fern Orie
Sponsor: Lisa Summers, Secretary

C.

Oneida Nation Arts Board - Dawn Walschinski
Sponsor: Lisa Summers, Secretary

D.

Oneida Nation School Board - Shanna Torres
Sponsor: Lisa Summers, Secretary

E.

Oneida Personnel Commission - Carol Smith, Daniel Thomas, and Sandra
Skenandore
Sponsor: Lisa Summers, Secretary

MINUTES
A.

Approve the July 24, 2019, regular Business Committee meeting minutes
(00:20:28)
Sponsor: Lisa Summers, Secretary

Motion by David P. Jordan to approve the July 24, 2019, regular Business Committee meeting
minutes, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

Oneida Business Committee

Regular Meeting Minutes
Page 2 of 19

August 14, 2019

Public Packet

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DRAFT
VI.

RESOLUTIONS
A.

Adopt resolution entitled Oneida Airport Hotel Corporation will be selling alcohol
beverages in accordance with the Oneida Alcohol Beverage Licensing Law
(00:20:53)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Brandon Stevens to adopt resolution 08-14-19-A Oneida Airport Hotel Corporation will be
selling alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing Law, seconded
by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
B.

Adopt resolution entitled Oneida Bingo & Casino will be selling alcohol beverages
in accordance with the Oneida Alcohol Beverage Licensing Law (00:21:24)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Jennifer Webster to adopt resolution 08-14-19-B Oneida Bingo & Casino will be selling
alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing Law, seconded by
Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
C.

Adopt resolution entitled Oneida Casino – West Mason Casino will be selling
alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing Law
(00:21:49)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Brandon Stevens to adopt resolution 08-14-19-C Oneida Casino – West Mason Casino will
be selling alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing Law,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
D.

Adopt resolution entitled Oneida Golf Enterprise for Thornberry Creek at Oneida
will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law (00:22:16)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Jennifer Webster to adopt resolution 08-14-19-D Oneida Golf Enterprise for Thornberry
Creek at Oneida will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

Oneida Business Committee

Regular Meeting Minutes
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August 14, 2019

Public Packet

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DRAFT
E.

Adopt resolution entitled Oneida Nation Four Paths will be selling alcohol
beverages in accordance with the Oneida Alcohol Beverage Licensing Law
(00:22:43)
Sponsor: Larry Barton, Chief Financial Officer

Motion by David P. Jordan to adopt resolution 08-14-19-E Oneida Nation Four Paths will be selling
alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing Law, seconded by
Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
F.

Adopt resolution entitled Oneida Retail Enterprise Oneida Casino Travel Center
will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law (00:23:09)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Jennifer Webster to adopt resolution 08-14-19-F Oneida Retail Enterprise Oneida Casino
Travel Center will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
G.

Adopt resolution entitled Oneida Retail Enterprise Oneida One Stop – E & EE will
be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law (00:23:36)
Sponsor: Larry Barton, Chief Financial Officer

Motion by David P. Jordan to adopt resolution 08-14-19-G Oneida Retail Enterprise Oneida One Stop
– E & EE will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing
Law, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
H.

Adopt resolution entitled Oneida Retail Enterprise Oneida One Stop – Larsen will
be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law (00:24:05)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Kirby Metoxen to adopt resolution 08-14-19-H Oneida Retail Enterprise Oneida One Stop –
Larsen will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing
Law, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

Oneida Business Committee

Regular Meeting Minutes
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August 14, 2019

Public Packet

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DRAFT
I.

Adopt resolution entitled Oneida Retail Enterprise Oneida One Stop – Packerland
will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law (00:24:32)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Ernie Stevens III to adopt resolution 08-14-19-I Oneida Retail Enterprise Oneida One Stop –
Packerland will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
J.

Adopt resolution entitled Oneida Retail Enterprise Oneida One Stop – Westwind
will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law (00:24:58)
Sponsor: Larry Barton, Chief Financial Officer

Motion by David P. Jordan to adopt Adopt resolution 08-14-19-J Oneida Retail Enterprise Oneida One
Stop – Westwind will be selling alcohol beverages in accordance with the Oneida Alcohol Beverage
Licensing Law, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
K.

Adopt resolution entitled Three Clans Airport LLC will be selling alcohol
beverages in accordance with the Oneida Alcohol Beverage Licensing Law
(00:25:25)
Sponsor: Larry Barton, Chief Financial Officer

Motion by Jennifer Webster to adopt resolution 08-14-19-K Three Clans Airport LLC will be selling
alcohol beverages in accordance with the Oneida Alcohol Beverage Licensing Law, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
L.

Adopt resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for Project ED19-014, Central
Oneida Community Space (00:25:51)
Sponsor: Troy Parr, Division Director/Community & Economic Development

Motion by Kirby Metoxen to adopt resolution 08-14-19-L Approval of Use of Economic Development,
Diversification and Community Development Fund for Project ED19-014, Central Oneida Community
Space, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

Oneida Business Committee

Regular Meeting Minutes
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August 14, 2019

Public Packet

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DRAFT
M.

Adopt resolution entitled Rescinding and Amending Resolutions Regarding Direct
Reporting and Assigning Responsibilities and Authorities of the General Manager
(00:26:26)
Sponsor: OBC Officers

Motion by David P. Jordan to adopt resolution 08-14-19-M Rescinding and Amending Resolutions
Regarding Direct Reporting and Assigning Responsibilities and Authorities of the General Manager,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
N.

Adopt resolution entitled Setting Supervision and Management of Direct Reports
to the Oneida Business Committee (00:26:53)
Sponsor: OBC Officers

Motion by David P. Jordan to adopt resolution 08-14-19-N Setting Supervision and Management of
Direct Reports to the Oneida Business Committee1, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
O.

Enter e-poll results into the record regarding the adopted the resolution entitled
Indian Housing Block Grant (00:27:20)
Sponsor: Lisa Summers, Secretary

Motion by Jennifer Webster to enter the e-poll results into the record regarding the adopted resolution
entitled Indian Housing Block Grant, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

VII.

STANDING COMMITTEES
A.

FINANCE COMMITTEE
1.

Approve the August 5, 2019, regular Finance Committee meeting minutes
(00:27:40)

Motion by Kirby Metoxen to approve the August 5, 2019, regular Finance Committee meeting minutes,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

1 On lines 25 and 28 of the draft resolution provided in the meeting materials, the names of the Chairpersons were

abbreviated; these abbreviations have been removed from the final, certified resolution at the request of the Business
Committee.

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B.

LEGISLATIVE OPERATING COMMITTEE
1.

Accept the July 17, 2019, regular Legislative Operating Committee meeting
minutes (00:28:06)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the July 17, 2019, regular Legislative Operating Committee meeting
minutes, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

VIII.

TRAVEL REPORTS
A.

Approve the travel report - Councilman Ernie Stevens III - Midwest Tribal Energy
Regional Association (MTERA) Regional Energy Workshop for Midwest Tribes Milwaukee, WI - April 8-9, 2019 (00:28:33)
Sponsor: Ernie Stevens III, Councilman

Motion by David P. Jordan to approve the travel report from Councilman Ernie Stevens III for the
Midwest Tribal Energy Regional Association (MTERA) Regional Energy Workshop for Midwest Tribes
in Milwaukee, WI - April 8-9, 2019, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
B.

Approve the travel report - Councilman Ernie Stevens III - 7th annual Rising Voices
workshop - Boulder, CO - May 13-17, 2019 (00:29:13)
Sponsor: Ernie Stevens III, Councilman

Motion by Kirby Metoxen to approve the travel report from Councilman Ernie Stevens III for the 7th
annual Rising Voices workshop in Boulder, CO - May 13-17, 2019, seconded by Daniel Guzman King.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
C.

Approve the travel report - Councilman Kirby Metoxen - 2019 Native American
Tourism of Wisconsin conference - Odanah, WI - June 9-11, 2019 (00:29:56)
Sponsor: Kirby Metoxen, Councilman

Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the 2019
Native American Tourism of Wisconsin conference in Odanah, WI - June 9-11, 2019, seconded by
Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Brandon Stevens, Ernie
Stevens III, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Trish King, Lisa Summers

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D.

Approve the travel report - Councilman Daniel Guzman King - Region 5 Strategic
Planning Summit - Bloomington, MN - July 8-11, 2019 (00:30:27)
Sponsor: Daniel Guzman King, Councilman

Motion by Kirby Metoxen to approve the travel report from Councilman Daniel Guzman King for the
Region 5 Strategic Planning Summit in Bloomington, MN - July 8-11, 2019, seconded by David P.
Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
E.

Approve the travel report - Councilman Ernie Stevens III - Tribal Nations PR
conference - Madison, WI - July 14-17, 2019 (00:30:55)
Sponsor: Ernie Stevens III, Councilman

Motion by Kirby Metoxen to approve the travel report from Councilman Ernie Stevens III for the Tribal
Nations PR conference in Madison, WI - July 14-17, 2019, seconded by Jennifer Webster. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

IX.

TRAVEL REQUESTS
A.

Approve the travel request - Councilman Kirby Metoxen - American Indian Tourism
Conference - Tulsa, OK - September 15-19, 2019 (00:31:23)
Sponsor: Kirby Metoxen, Councilman

Motion by Jennifer Webster to approve the travel request for Councilman Kirby Metoxen to attend the
American Indian Tourism Conference in Tulsa, OK - September 15-19, 2019, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers
B.

Approve the travel request - Treasurer Trish King - 2019 Fall Finance & Tribal
Economies Conference - Prior Lake, MN - October 6-9, 2019 (00:32:00)
Sponsor: Trish King, Treasurer

Motion by Jennifer Webster to approve the travel request for Treasurer Trish King to attend the 2019
Fall Finance & Tribal Economies Conference in Prior Lake, MN - October 6-9, 2019, seconded by
David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Trish King, Lisa Summers

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C.

Approve the travel request in accordance with § 219.16-1 – Five (5)
Comprehensive Health Division staff – Centricity Healthcare User Group Fall 2019
Conference – Orlando, FL – October 15-20, 2019 (00:32:31)
Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations

Motion by David P. Jordan to approve the travel request in accordance with § 219.16-1 for five (5)
Comprehensive Health Division staff to attend the Centricity Healthcare User Group Fall 2019
Conference in Orlando, FL – October 15-20, 2019, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Treasurer Trish King arrived at 9:03 a.m.

X.

NEW BUSINESS
A.

Post one (1) vacancy for the Oneida Environmental Resource Board (00:35:00)
Sponsor: Lisa Summers, Secretary

Motion by Jennifer Webster to post one (1) vacancy for the Oneida Environmental Resource Board,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
B.

Accept the 2019 Special Election final report and declare the official results
(00:35:23)
Sponsor: Vicki Cornelius, Chair/Oneida Election Board

Motion by Kirby Metoxen to accept the 2019 Special Election final report and declare the official
results, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
C.

Approve two (2) actions regarding storm and power outage impact reports
(00:35:46)
Sponsor: Jennifer Webster, Councilwoman

Motion by Brandon Stevens to direct the General Manager to submit storm and power outage impact
reports regarding July 19-20, 2019, from the Divisions by September 3, 2019 and direct the Direct
Reports to Business Committee to submit storm and power outage impact reports regarding July 1920, 2019, by September 3, 2019, to be placed on the September 11, 2019, regular Business
Committee meeting, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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D.

Approve a limited waiver of sovereign immunity - Fieldprint Inc. document - file #
2019-0629 (00:38:13)
Sponsor: Susan House, Interim Division Director/Governmental Services

Motion by Jennifer Webster to approve a limited waiver of sovereign immunity - Fieldprint Inc.
document - file # 2019-0629, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
E.

Approve the Partnership Agreement between WI's Eleven Federally Recognized
Tribes, WI Divison-Federal Highway Administration, WI Department of
Transportation, and Bureau of Indian Affairs - file # 2019-0782 (00:38:43)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to approve the Partnership Agreement between WI's Eleven Federally
Recognized Tribes, WI Divison-Federal Highway Administration, WI Department of Transportation, and
Bureau of Indian Affairs - file # 2019-0782, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
F.

Enter e-poll results into the record regarding the determination of distribution for
fifty (50) complimentary ticket for the 2019 Indian Horse Relay (00:39:24)
Sponsor: Lisa Summers, Secretary

Motion by David P. Jordan to enter the e-poll results into the record regarding the determination of
distribution for fifty (50) complimentary ticket for the 2019 Indian Horse Relay, seconded by Kirby
Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Item XII.A. is addressed next.

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XI.

REPORTS (00:55:55)

Motion by David P. Jordan to recess at 9:26 a.m. until 10:30 a.m., seconded by Ernie Stevens III.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Meeting called to order by Chairman Tehassi Hill at 10:30 a.m.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan;
Treasurer Trish King; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilman
Ernie Stevens III; Councilwoman Jennifer Webster;
Not Present: Secretary Lisa Summers;
A.

OPERATIONAL
1.

Accept the Human Services Service Group FY-2019 3rd quarter report (00:56:45)

Motion by Jennifer Webster to accept the Human Services Service Group FY-2019 3rd quarter report,
seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.

Accept the Public Safety Service Group FY-2019 3rd quarter report (01:01:33)

Councilman Daniel Guzman King left at 10:35 a.m.
Councilman Daniel Guzman King returned at 10:38 a.m.
Vice-Chairman Brandon Stevens left at 10:41 a.m.
Motion by David P. Jordan to accept the Public Safety Service Group FY-2019 3rd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Brandon Stevens, Lisa Summers
3.

Accept the Housing Service Group FY-2019 3rd quarter report (01:10:24)

Vice-Chairman Brandon Stevens returned at 10:57 a.m.
Motion by Jennifer Webster to accept the Housing Service Group FY-2019 3rd quarter report,
seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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4.

Accept the Building and Property Maintenance Service Group FY-2019 3rd
quarter report (01:25:34)

Motion by Brandon Stevens to accept the Building and Property Maintenance Service Group FY-2019
3rd quarter report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
5.

Accept the Utilities, Wells, Wastewater and Septic Service Group FY-2019 3rd
quarter report (01:31:49)

Motion by David P. Jordan to accept the Utilities, Wells, Wastewater and Septic Service Group FY2019 3rd quarter report, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
6.

Accept the Planning, Zoning and Development Service Group FY-2019 3rd
quarter report (01:36:41)

Councilman Ernie Stevens III left at 11:15 a.m.
Motion by David P. Jordan to accept the Planning, Zoning and Development Service Group FY-2019
3rd quarter report, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Jennifer Webster
Not Present:
Ernie Stevens III, Lisa Summers
7.

Accept the Government Administration Service Group FY-2019 3rd quarter
report (01:42:18)

Councilman Ernie Stevens III returned at 11:18 a.m.
Motion by Kirby Metoxen to accept the Government Administration Service Group FY-2019 3rd quarter
report, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Item XIII. is addressed next.

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XII.

EXECUTIVE SESSION
A.

REPORTS
1.

Accept the Environmental, Health, Safety & Land FY-2019 3rd quarter executive
report (00:42:43)
Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land

Motion by Brandon Stevens to accept the Environmental, Health, Safety & Land FY-2019 3rd quarter
executive report, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.

Accept the Comprehensive Housing Division FY-2019 3rd quarter executive
report (00:43:03)
Sponsor: Dana McLester, Division Director/Comprehensive Housing

Motion by Brandon Stevens to accept the Comprehensive Housing Division FY-2019 3rd quarter
executive report, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
3.

Accept the Human Resources FY-2019 3rd quarter executive report (00:43:24)
Sponsor: Geraldine Danforth, Area Manager/Human Resources

Motion by Jennifer Webster to accept the Human Resources FY-2019 3rd quarter executive report,
seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
4.

Accept the Retail Enterprise FY-2019 3rd quarter executive report (00:43:46)
Sponsor: Michele Doxtator, Area Manager/Retail Profits

Motion by Kirby Metoxen to accept the Retail Enterprise FY-2019 3rd quarter executive report,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
5.

Accept the Gaming General Manager FY-2019 3rd quarter executive report
(00:44:07)
Sponsor: Louise Cornelius, Gaming General Manager

Motion by Jennifer Webster to approve the Gaming General Manager FY-2019 3rd quarter executive
report, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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6.

Accept the Emergency Management FY-2019 3rd quarter executive report
(00:44:31)
Sponsor: Kaylynn Gresham, Director/Emergency Management

Motion by Brandon Stevens to accept the Emergency Management FY-2019 3rd quarter executive
report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Jennifer Webster to direct the Emergency Management Director to bring back solutions for
Tribal Emergencies to the September 25, 2019, regular Business Committee meeting, seconded by
David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
7.

Accept the Public Works FY-2019 3rd quarter executive report (00:45:35)
Sponsor: Jacque Boyle, Division Director/Public Works

Motion by David P. Jordan to accept the Public Works FY-2019 3rd quarter executive report, seconded
by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
8.

Approve the Chief Counsel report (00:45:55)
Sponsor: Jo Anne House, Chief Counsel

Motion by David P. Jordan to accept the Chief Counsel report dated August 13, 2019, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Jennifer Webster to approve the staff attorney contract with Carl Artman – file # 2019-0857,
seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
B.

AUDIT COMMITTEE
1.

Accept the June 20, 2019, regular Audit Committee meeting minutes (00:46:36)
Sponsor: David P. Jordan, Councilman

Motion by Jennifer Webster to accept the June 20, 2019, regular Audit Committee meeting minutes,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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2.

Accept the Bingo compliance audit and lift the confidentiality requirement
(00:46:58)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the Bingo compliance audit and lift the confidentiality requirement,
seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
3.

Accept the Blackjack rules of play compliance audit and lift the confidentiality
requirement (00:47:18)
Sponsor: David P. Jordan, Councilman

Motion by Brandon Stevens to accept the Blackjack rules of play compliance audit and lift the
confidentiality requirement, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
4.

Accept the Complimentary Items & Services compliance audit and lift the
confidentiality requirement (00:47:37)
Sponsor: David P. Jordan, Councilman

Motion by Ernie Stevens III to accept the Complimentary Items & Services compliance audit and lift
the confidentiality requirement, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
5.

Accept the Drop and Count Class II Poker & Kiosk compliance audit and lift the
confidentiality requirement (00:47:56)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the Drop and Count Class II Poker & Kiosk compliance audit and lift
the confidentiality requirement, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
6.

Accept the Pari-Mutuel Wagering compliance audit and lift the confidentiality
requirement (00:48:16)
Sponsor: David P. Jordan, Councilman

Motion by Jennifer Webster to accept the Pari-Mutuel Wagering compliance audit and lift the
confidentiality requirement, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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7.

Accept the Development Division Administration performance assurance audit
and lift the confidentiality requirement (00:48:34)
Sponsor: David P. Jordan, Councilman

Motion by Jennifer Webster to accept the Development Division Administration performance assurance
audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
8.

Accept the DPW Administration performance assurance audit and lift the
confidentiality requirement (00:48:54)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the DPW Administration performance assurance audit and lift the
confidentiality requirement, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
9.

Accept the Gaming Compliance Department performance assurance audit and
lift the confidentiality requirement (00:49:12)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the Gaming Compliance Department performance assurance audit
and lift the confidentiality requirement, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
10.

Accept the Gaming Customer Relations-Shuttle Department performance
assurance audit and lift the confidentiality requirement (00:49:32)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the Gaming Customer Relations-Shuttle Department performance
assurance audit and lift the confidentiality requirement, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
11.

Accept the GIS performance assurance audit and lift the confidentiality
requirement (00:49:51)
Sponsor: David P. Jordan, Councilman

Motion by Ernie Stevens III to accept the GIS performance assurance audit and lift the confidentiality
requirement, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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12.

Accept the Patient Registration performance assurance audit and lift the
confidentiality requirement (00:50:12)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the Patient Registration performance assurance audit and lift the
confidentiality requirement, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
13.

Accept the Planning Department performance assurance audit and lift the
confidentiality requirement (00:50:35)
Sponsor: David P. Jordan, Councilman

Motion by Jennifer Webster to accept the Planning Department performance assurance audit and lift
the confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
14.

Accept the Zoning Administration performance assurance audit and lift the
confidentiality requirement (00:50:54)
Sponsor: David P. Jordan, Councilman

Motion by Brandon Stevens to accept the Zoning Administration performance assurance audit and lift
the confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
C.

UNFINISHED BUSINESS
1.

Complaint # 2019-CC-01 - Accept the recommended actions (00:51:27)
Sponsor: Debbie Thundercloud, General Manager

Motion by David P. Jordan to accept the recommended actions regarding complaint # 2019-CC-01 and
request a follow-up report be provided by the General Manager in one (1) year., seconded by Brandon
Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.

Accept the projection change report as information (00:51:57)
Sponsor: Michele Doxtator, Area Manager/Retail Profits

Motion by David P. Jordan to accept the projection change report as information, seconded by Jennifer
Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

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3.

Defer the Commercial Property Development and Leasing Strategy transition
plan to the August 28, 2019, regular Business Committee meeting (00:52:23)
Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land

Motion by David P. Jordan to defer the Commercial Property Development and Leasing Strategy
transition plan to the August 28, 2019, regular Business Committee meeting, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
D.

NEW BUSINESS
1.

Approve a limited waiver of sovereign immunity - Nondisclosure and Conflict of
Interest Form for Agency Government/Contractor Personnel - file # 2019-0581
(00:52:47)
Sponsor: Joanie Buckley, Division Director/Internal Services

Motion by Jennifer Webster to approve a limited waiver of sovereign immunity - Nondisclosure and
Conflict of Interest Form for Agency Government/Contractor Personnel - file # 2019-0581, seconded by
Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.

File # ED19-013 - Complete an initial review (00:53:16)
Sponsor: Troy Parr, Division Director/Community & Economic Development

Motion by Jennifer Webster to approve a Tier I review for file # ED19-013 to be completed by a subteam determined by the Community & Economic Development Division Director to be submitted to the
Business Committee in sixty (60) days, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
3.

Consider a request from the Oneida Pow-wow Committee pursuant to §105.7-4
(00:53:48)
Sponsor: Tonya Webster, Chair/Oneida Pow-wow Committee

Motion by David P. Jordan to terminate the appointment of Sonny Nacotee on the Oneida Pow-wow
Committee pursuant to §105.7-4, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers

Oneida Business Committee

Regular Meeting Minutes
Page 18 of 19

August 14, 2019

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35 of 129

DRAFT
4.

Consider a request from the Oneida Pow-wow Committee pursuant to §105.7-4
(00:55:09)
Sponsor: Tonya Webster, Chair/Oneida Pow-wow Committee

Motion by Ernie Stevens III to terminate the appointment of Worden Webster on the Oneida Pow-wow
Committee pursuant to §105.7-4, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Jennifer Webster to post two (2) vacacnies on Oneida Pow-wow Committee, seconded by
Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Item X.I. is addressed next.

XIII.

ADJOURN (01:48:41)

Motion by Ernie Stevens III to adjourn at 11:22 a.m., seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.

____________________________________________

Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE

Oneida Business Committee

Regular Meeting Minutes
Page 19 of 19

August 14, 2019

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Oneida Business Committee Agenda Request

Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community...
1. Meeting Date Requested:

/ 28 / 19

8

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only
Action - please describe:
Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community
Development Fund for Project ED19-015, Oneida Homeless – Day Warming Shelter

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Memo

3. Resolution

2. Funding Request and BC minutes

4. SOE

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Debbie Thundercloud, General Manager

Primary Requestor/Submitter:

Submitted by: Grace Koehler, Executive Assistant
Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Troy D. Parr, Division Director/Community & Economic Development
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

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Administration

Memo

Community&EconomicDevelopmentDivision



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N7332WaterCirclePlace•P.O.Box365•Oneida,WI54155
oneidaǦnsn.gov


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Post Office Box 365

Phone: (920)869-2214

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Oneida, WI 54155

BC Resolution #
Approval of Use of Economic Development, Diversification and Community Development Fund for
Project ED19-015, Oneida Homeless – Day Warming Shelter

-DRAFT-8/14/19WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Economic Development, Diversification and Community Development Fund was
created by resolutions # BC-09-28-16-B; BC-12-12-18-B; and the procedures for use of the
fund set forth in resolution # BC-01-23-19-C, Updating and Clarifying Access to the
Economic Development, Diversification and Community Development Fund; and

WHEREAS,

the Oneida Nation owns a commercial building on trust status property located at 2155
Hudson Road, Green Bay, WI 54303; and

WHEREAS,

the building is currently used for storage by the Oneida Nation, however a community
Oneida Community group seeks to renovate this building and utilize the building as a
daytime warming shelter for the Oneida Homeless population; and

WHEREAS,

the occupancy classification for the building will change, thus triggering a change of use in
accordance with the Oneida Code of Laws, Title 6. Property & Land, Chapter 603, the
Oneida Building Code, which will require the building be brought up to all applicable
minimum code requirements for the new occupancy classification in order to utilize the
building as a daytime warming shelter for the Oneida Homeless population; and

WHEREAS,

during an undertaking of a renovation project that necessitates a change of use there are
certain components of the Oneida Building Code that dictate the building owner’s
requirement to bring the building up to current accessibility standards to accommodate
people with various accessibility needs; and

WHEREAS,

the cost for the renovations for this proposed renovation project have not been budgeted
in any past Oneida Nation Annual Budgets nor in the upcoming Fiscal Year 2020 Capital
Improvement Project budget section within the Oneida Nation’s Annual Budget; and

WHEREAS,

the Oneida Community group seeks to expedite the establishment and opening of the
Oneida Homeless - Day Warming Shelter, to be prepared for the upcoming cold weather
season as well as future cold weather seasons and has made a request to Councilman
David Jordan and Councilwoman Jennifer Webster to submit a request for funding on
behalf of their efforts which has been submitted to the Community & Economic
Development Director for a recommendation to utilize the fund for this purpose; and

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WHEREAS,

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BC Resolution _____________
Title is Inserted Here with Title Case Capitalization
Page 2 of 2

in accordance with Resolution # BC-01-23-19-C, the Community and Economic
Development Division Director has submitted an agenda request approving the request as
consistent with the purposes of the fund;

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of
$250,000.00 from the Economic Development, Diversification and Community Development Fund for the
purposes of supporting Project ED19-015 Oneida Homeless – Day Warming Shelter, to renovate the
Oneida Nation’s building located at 2155 Hutson Road, Green Bay, WI 54303 to accommodate the
proposed change of use and the new proposed occupancy classification and all expenses for this
renovation project will be used for materials and sub-contracting of various construction trades and has
designated Jacque Boyle, in accordance with the memorandum requesting the use of these funds, as being
the party responsible for overseeing the expenditure of these funds.

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Oneida Nation

Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect
Approval of Use of Economic Development, Diversification and Community Development Fund
for Project ED19-015, Oneida Homeless – Day Warming Shelter
Summary
This resolution approves the allocation of $250,000 from the Economic Development,
Diversification and Community Development Fund for the purpose of supporting Project ED19015, Oneida Homeless – Day Warming Shelter.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: August 16, 2019
Analysis by the Legislative Reference Office
The Economic Development, Diversification and Community Development Fund (“the Fund”)
was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and
BC-01-23-19-C.
This resolution requests an allocation of $250,000 from the Fund for the purpose of supporting
Project ED19-015, to renovate the Oneida Nation’s building located at 2155 Hutson Road, Green
Bay, WI 54303 to accommodate the proposed change of use and the new proposed occupancy
classification in order to utilize the building as a daytime warming shelter for the Oneida homeless
population.
Resolution BC-01-23-19-C requires the Community and Economic Development Division
Director to review every request for use of the Fund, determine if the proposed use is consistent
with the Fund, and provide a written recommendation to the Oneida Business Committee regarding
whether to authorize funds to be allocated from the Fund to a specific project.
This resolution states that this requirement was met by the action of the Community and Economic
Development Division Director submitting an agenda request approving the request as consistent
with the purposes of the fund.
Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for
authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and
purpose of the funds, which may be identified by a contract number, CIP number, economic
development opportunity number or other easily trackable number or designation, and the
employee responsible for authorizing expenditures of the authorized amount.
This resolution states that the Oneida Business Committee does approve the allocation of $250,000
from the Fund for the purposes of supporting Project ED19-015, to renovate the Oneida Nation’s
building located at 2155 Hutson Road, Green Bay, WI 54303 to accommodate the proposed change
of use and the new proposed occupancy classification, and that all expenses for this renovation
project will be used for materials and subcontracting of various construction trades and has
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designated Jacque Boyle, in accordance with the memorandum requesting the use of these funds,
as being the party responsible for overseeing the expenditure of these funds.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 2 of 2

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Oneida Business Committee Agenda Request

Determine next steps regarding one (1) vacancy - Oneida Police Commission - term ending July 31, 2023
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Appointments

Accept as Information only
Action - please describe:
Determine next steps regarding one (1) vacancy with term ending July 31, 2021 - Oneida Police Commission

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, Boards, Committees, and Commissions Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Police Commission to complete a term ending July 31, 2023.
The application deadline was June 14, 2019 and two (2) applications were received for the following applicants:
Lois Strong
Kim Nishimoto
Select one of actions provided below:
(1)

accept the selected the applicant(s) and appoint >*; OR
(a)
reject the selected applicant(s) and oppose the vote**; OR

(2)

repost the vacancy(ies) in accordance with § 105.5-5. due to an insufficient number of applicants; OR

(3)

request the Secretary to re-notice the vacancy(ies) in accordance with § 105.7-1.(c)(2) due to ineligible,
unqualified, or under qualified applicants

*
**

This option is in accordance with § 105.7-1.(e)(1)
This option is in accordance with § 105.7-1.(e)(2)

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Approve the August 19, 2019, regular Finance Committee meeting minutes

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MEMORANDUM
TO:
CC:
FR:
DT:
RE:

Finance Committee

Business Committee

Denise J. Vigue, Executive Assistant

August 20, 2019

E-Poll Results of: FC Meeting Minutes of August 19, 2019

An E-Poll vote of the Finance Committee was conducted to approve the 8/19/19
Finance Committee meeting minutes. The results of the completed E-Poll are as
follows:
E-POLL RESULTS:

There was a Majority 3 Y ES votes from Chad Fuss, David P. Jordan
and Patrick Stensloff, to approve the Aug. 19, 2019 Finance Committee
Meeting Minutes.

These Finance Committee Minutes of Aug. 19, 2019 will be placed on the next

Business Committee agenda of Aug. 28, 2019 for approval and placed on the next
Finance Committee agenda of Sept. 3, 2019 to ratify this E-Poll action.

Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance
Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote
of the quorum present at any meeting.

Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org

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FINANCE COMMITTEE
FC REGULAR MEETING

FC WORK MEETING

Aug. 19, 2019 ▪ Time: 9:00 A.M.
BC Executive Conference Room

Aug. 19, 2019 ▪ Time: 9:42 – 10:20 A.M.
BC Executive Conference Room

REGULAR MEETING MINUTES
FC REGULAR MEETING:

Patricia King, FC Chair/Treasurer
Chad Fuss, Gaming AGGM (GGM Alt.)
Leyne Orosco (Asst. sitting in for BC Alt. D. Jordan)

Larry Barton, FC Vice-Chair/CFO
Shirley Barber, FC Elder Member

EXCUSED: Jennifer Webster, BC Council Member; Daniel Guzman King, BC Council Member & Patrick
Stensloff, Purchasing Director
OTHERS PRESENT: and Denise J. Vigue taking Minutes
FC WORK MEETING:

Patricia King, FC Chair/Treasurer
Chad Fuss, Gaming AGGM (GGM Alt.)
Shirley Barber, FC Elder Member

Larry Barton, FC Vice-Chair/CFO
Patrick Stensloff, Purchasing Director

EXCUSED: Jennifer Webster, BC Council Member and Daniel Guzman King, BC Council Member
OTHERS PRESENT: Sandra M. Schuyler, Connie Danforth, Pam Clark, Frank Cornelius, Tsyosha?aht

C. Delgado; Paul Witek, Ron Wurth, Commander Cletus Ninham, VFW, Chaplin Ken House, VFW, Sr. VC
Commander Carl Gomez, VFW; Henri Cornelius, Sandy Sieloff, Lisa Frechette, David Emerson, Dianne
McLester-Heim and Denise J. Vigue taking notes

I.

CALL TO ORDER: The Regular FC Meeting was called to order by the FC Vice Chair at 9:00 A.M.

As the Chair was detained due to another meeting, the Vice-Chair ensured a quorum by appointing
David Jordan as an interim alternate for the BC Council members out today; his assistant Leyne
Orosco sat in for David to establish a quorum.

II.

APPROVAL OF AGENDA: AUGUST 19, 2019
Motion by Chad Fuss to approve the Finance Committee meeting agenda of August 19, 2019.
Seconded by Shirley Barber. Motion carried unanimously.

III.

APPROVE E-POLL OF MINUTES: AUGUST 5, 2019 (Approved via E-Poll on 8/6/19):
Motion by Chad Fuss to ratify the FC E-Poll action taken on August 5, 2019 approving the
August 5, 2019 Finance Committee Meeting Minutes. Seconded by Shirley Barber. Motion
carried unanimously.

IV.

SPECIAL RECOGNITION TO THE FINANCE COMMITTEE:
1.

Oneida VFW Post #7784
Cletus Ninham, VFW Post Comdr.
Cletus and the VFW Post members presented a plaque to the Oneida Finance Committee for their
support of the VFW by donating funds so the post could purchase a wagon for parades. They showed a
picture of the wagon.
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Finance Committee Meeting Minutes of August 19, 2019

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V.

TABLED BUSINESS: None

VI.

CAPITAL EXPENDITURES: None

VII.

DONATIONS:

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REPORT:
1.

FC Donation Report for August 2019
Denise J. Vigue, Finance

Motion by Chad Fuss to approve the August 2019 Finance Committee Donation Report. Seconded
by Shirley Barber. Motion carried unanimously.
REQUESTS: None

VIII.

NEW BUSINESS:
1.

FY20/22 Data Financial, Inc.-Custom Playing Cards
Frank Cornelius, Gaming – Table Games

Amount: $217,900.80

For Table Games this is their biggest expenditure; contract is for 3 years; vendor is one of two in
the country that makes cards; their service and cards are superior, and vendor provided a price
break to keep costs the same as in previous contract.
Motion by Chad Fuss to approve the FY20/22 Data Financial, Inc multiyear contract for custom
playing cards in the amount of $217,900.80. Seconded by Shirley Barber. Motion carried
unanimously.
2.

Advance Construction – Change Order
Paul Witek, Engineering Dept.

Amount: $7,252.

This is for the close out of the project; mostly completed but waiting on change order from
vendor in order to fully close out; changes were mainly for adjustments for stone filling costs.
Motion by Shirley Barber to approve the Advance Construction Change Order #1 in the amount of
$7,252.00. for CIP Project #15-004, Business Park Storm Water. Seconded by Chad Fuss. Motion
carried unanimously.
3.

FY20 Blanket PO-Graphic Composition, Inc.
Ron Wurth, Gaming – Promotions

Amount: $625,000.

This is year two for this contract; service is to provide all direct mail to customers specifically
information related to the promotions at the Casino. There was discussion on the future use of
apps to alert customers.
Motion by Shirley Barber to approve the FY20 Blanket Purchase Order for Graphic Composition,
Inc. in the amount of $625,000.00. Seconded by Chad Fuss. Motion carried unanimously.
4.

Lamers Bus – PO Increase & Contract Amendment
Cheryl DuBois, Int. Head Start/Early Head Start

Amount: $90,000.

Last year one of their buses broke down, had to extend the contract and the Purchase Order
increase with Lamers to cover the route until November.
Motion by Chad Fuss to approve the Contract Amendment and FY19 Purchase Order increase in
the amount of $90,000.00. Seconded by Shirley Barber. Motion carried unanimously.

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Finance Committee Meeting Minutes of August 19, 2019

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IX.

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EXECUTIVE SESSION:

Motion by Chad Fuss to go into Executive Session. Seconded by Shirley Barber. Motion carried
unanimously. Time: 9:22 A.M.
Motion by Chad Fuss to come out of Executive Session. Seconded by Shirley Barber. Motion
carried unanimously. Time: 9:38 A.M.
1.

OCHC FY2020 Blanket Purchase Orders (23)
Dr. Ravi Vir, Comp. Health Div. – Medical Directors
Debra Danforth, Comp. Health Div. – Operations Director

Motion by Chad Fuss to approve the requested Purchase Order’s #1-3 and #13-23. Seconded by
Shirley Barber. Motion carried unanimously.
Motion by Chad Fuss to defer the requested Purchase Order’s #4-12 from Behavioral Health until
the next FC meeting. Seconded by Shirley Barber. Motion carried unanimously.

Trish King arrived at 9:35 A.M.
X.

FOLLOW UP: None

XI.

OTHER:
1.

FC Third Quarter Report to the BC
Denise J. Vigue, Finance
Motion by Chad Fuss to accept the Finance Committee’s Third Quarter Report to the BC as
presented and to forward the report to the BC report agenda. Seconded by Shirley Barber.
Motion carried unanimously.

XII.

FOR INFORMATION ONLY:
1.

IGT (3) WOF Cash Link
David Emerson, Gaming Slots

David relayed that #1 & #3 are the standard lease games and #2 is an amendment that is a
reduction in payment, wanted to provide clarity on the amendment.
Motion by Shirley Barber to accept requests #1-3 In as information only. Seconded by Chad Fuss.
Motion carried unanimously.
2.

Incredible Technologies, Inc. – 1st Amendment to EGM Order
David Emerson, Gaming Slots
SEE Motion in FIO #1.

3.

Everi-Shark Wk: Jaws of Steel-(4) Lease Games
David Emerson, Gaming Slots
SEE Motion in FIO #1.

XIII. ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Shirley Barber. Motion carried
unanimously. Time: 9:42 A.M.

Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary

Finance Committee-E-Poll Minutes Approval Date:

August 20, 2019

Oneida Business Committee’s FC Minutes Approval Date:

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Oneida Business Committee Agenda Request

Accept the July 11, 2019, regular Quailty of Life Committee meeting minutes
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only
Action - please describe:

Motion to accept the July 11, 2019 Quality of Life meeting minutes.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. 7/11/2019 QOL Meeting Minutes

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Brandon Stevens, Vice-Chairman

Primary Requestor/Submitter:

Aliskwet Ellis, Recording Clerk/BC Support Office
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Unbudgeted

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Quality of Life Committee
Regular Meeting
8:30 a.m. Thursday, July 11, 2019
BC-Executive Conference Room
Minutes
Present: Kirby Metoxen, Ernest Stevens III, Brandon Yellowbird-Stevens
Others Present: Aliskwet Ellis

I. CALL TO ORDER AND ROLL CALL
Meeting called to order by Brandon Yellowbird-Stevens at 8:34 a.m.

II. APPROVAL OF THE AGENDA
Motion by Ernest Stevens III to approve the agenda, seconded by Kirby Metoxen. Motion carried
unanimously.

III. APPROVAL OF MEETING MINUTES
A. June 13, 2019 Quality of Life Meeting Minutes
Motion by Ernest Stevens III to approve the June 13, 2019 Quality of Life meeting minutes, seconded by
Kirby Metoxen. Motion carried unanimously.

IV. UNFINISHED BUSINESS
V. NEW BUSINESS
VI. REPORTS
A. Tribal Action Plan
Motion by Ernest Stevens III to defer the Tribal Action Plan to next months meeting, seconded by Kirby
Metoxen. Motion carried unanimously.

B. Environmental Issues – Daniel Guzman-King
Motion by Kirby Metoxen to forward Item VI. B to the next Oneida Business Committee work meeting,
seconded by Motion carried unanimously.

C. Zero Suicide Quarterly Report

Quality of Life Committee

Regular Meeting Minutes
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July 11, 2019

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Motion by Ernest Stevens III accept the Zero Suicide Quarterly Report, seconded by Kirby Metoxen.
Motion carried unanimously.

D. Wellness Council Quarterly Report
Motion by Kirby Metoxen accept the Wellness Council Quarterly Report, seconded by Ernest Stevens III.
Motion carried unanimously.

VII. ADJOURN
Motion by Kirby Metoxen to adjourn at 9:39 a.m., seconded by Ernie Stevens III.

Quality of Life Committee

Regular Meeting Minutes
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July 11, 2019

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Approve the travel report - Councilman Daniel Guzman King - 2019 HHS and MAST Tribal Consultation -.

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B USINESS C OMMITTEE
T RAVEL R EPORT
Travel Report for:

Travel Event:

Daniel Guzman King
Enter name(s) of other
Travelers OR [SPACE BAR] to
delete

Enter name(s) of other
Travelers OR [SPACE BAR] to
delete
Enter name(s) of other
Travelers OR [SPACE BAR] to
delete

2019 MAST and HHS Tribal Consultation

Travel Location:

Milwaukee, WI

Departure Date:

08/07/2019

Return Date:

08/08/2019

Projected Cost:

$357.44

Actual Cost:

$357.44

Date Travel was Approved by OBC:

07/10/2019

Narrative/Background:
The consultation in Milwaukee was over the course of two days. Individual tribal
meetings with HHS Regional leadership discussing specific concerns. Topics covered:
-medicaid waivers, child welfare, IHS issues (infrastructure, funding, Title IVB formula
process, HPSA scoring/loans), ACF, OMH, HRSA, SAMHSA, behavioral health/opioids.
Testimony of HHS efforst and shared topics of concern.
Dave Larsen, Oneida Nation was there to speak on behalf of the Oneida Health Center
regarding CMS. We also expressed our concern about the opioid epidemic in our
community. Our native communities have an opioid epidemic and it is affecting all of
us. Along with struggles with intergenerational trauma and its impact and may use
opioids to numb the pain.According to CDC, drug overdose is now the leading cause of
injury death in the U.S. According to CDC, two distinct but interconnected trends
driven mainly by herion and illegally-made fentanyl.
We were able to share our progress and successes:
-Offering 1 day walk-ins for substance abuse services
-Assist with detox coordination, make referrals
-Controlled Substance Policy modeled by HIS and shared with SAMHSA Region V
-Prescription Drug Monitoring Program database before prescribing controlled
substance
-Community education, provider trainings, wellness support services

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OBC Approved 03-25-2015

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Business Committee Travel Report

Item(s) Requiring Attention:
Challenges and barriers
-Promoting and providing assistance for individuals to go into addiction and mental
health fields.
-We do have case management but not enough with the amount of individuals who
could benefit from a wrap around case management services for those with addiction.
-Mandate Veternarians to participate in the PDMP, which is Jan 2018 but it is not a
requirement. Patients find ways to obtain narcotics and will find loop holes to find
their drug of choice.
-Lobby the insurance companies to pay for altnerantive treatment modality to
decrease the pain that individuals feel emontionally or physically.
-Allow psychiatrist to prescribe Medically Assisted Treatment via telehealth.
Requested Action:
Motion to approve Councilman Guzman-King’s travel report to 2019 MAST and HHS
Tribal Consultation in Milwaukee, WI August 7-8, 2019.

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Approve the travel request - Councilman Daniel Guzman King - 2019 AISES National Conference -...

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2019
REGISTER NOW

October 10-12, 2019 | Milwaukee, Wisconsin

The 2019 AISES National Conference will take place October 10-12 at the Wisconsin
Center in Milwaukee, Wisconsin. Over 2,300 graduate, undergraduate, and high school
students, educators, workforce professionals, corporate and government partners, tribes,
and all members of the “AISES family” make this event one-of-a-kind. Participants engage in
career exploration, educational sessions, networking, research presentations, professional
development, and Native American cultural traditions. Save when you register at early
bird rates through July 15, and pre-conference rates through September 29!
Pre-Conference* and Conference Highlights include:
dd STEM Activity Day *

dd Meetings, Gatherings &
Caucuses

dd hackAISES*
dd The Largest American Indian
College and Career Fair with
over 200 exhibitors
dd Industry Partner and
University Tours

dd Keynote Speakers
dd Research Competition
dd Pre-College, College,
Professional, STEM & Business,
Agricultural Science, Health
Science, Research, and
Educator Session Tracks

dd Traditional Native Powwow
and Native Artisan
Marketplace

Indigenizing
the Future

http://conference.aises.org #AISESNC

of

STEM

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Oneida
Business Committee
Agenda
Request
Approve the travel request
in accordance
with §219.6-1
- Five (5)
Oneida Nation School System staff -...

1. Meeting Date Requested:
2. General Information:
Session:

18] Open

Agenda Header:

08 / 28

/ 19

D Executive - See instructions for the applicable laws, then choose one:

_ q_ u_ e_ _st_________ _ _ _ _______
�!Tra
_ e
_ _ v_e_l R

_____ �

D Accept as Information only

18] Action - please describe:

Approval requested for five FACE staff to travel to a regional training

3. Supporting Materials

D Report

18] Other:

D Contract

18] Resolution

1.jPrinted email stating number of travelers

3.jFive FACE Staff Travel Authorization Requests I

2.jFACE Regional Technical Assistance Days Ag� 4.jschool Board Minutes approving travel

D Business Committee signature required
4. Budget Information

D Budgeted - Tribal Contribution

18] Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison: j Lisa Liggns, Oneida Nation School Board Chair
Primary Requestor/Submitter: Sharon Mousseau, ONSS Superintendent
Your Name, Title/ Dept. or Tribal Member

Additional Requestor:
Additional Requestor:

Name, Title/ Dept.

Name, Title/ Dept.

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D Unbudgeted

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Oneida Tribe of Indians of Wisconsin

UGWA DEMOLUM YATEHE
Because of the help of
this Oneida Chief in
cementing a friendship
between the six nations
and the colony of
Pennsylvania, a new
nation, the United States
was made possble.

Oneidas bringing several
hundred bags of corn to
Washington' s starving army
at Valley Forge, after the
colonists had consistently
refused to aid them.

BC Resolution 02-12-14-C
Support the Family and Child Education program (FACE)
WHEREAS,

the Oneida Tribe of Indians of Wisconsin is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America, and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Tribe of Indians of Wisconsin, and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida
Tribal Constitution by the Oneida General Tribal Council, and

WHEREAS,

the Oneida General Tribal Council (GTC), pursuant to Resolution No. 1-29-77-A, created the Oneida
Education Board, now known as the Oneida Nation School Board, in 1977 to coordinate existing and
future education programs of the Tribe, and

WHEREAS,

the Oneida Nation School Board is charged by the GTC with short-term and long-term planning for the
education of the Oneida Community, and for the development of general policies consistent with the
Constitution and By-Laws of the Oneida Tribe of Indians of Wisconsin, Resolutions of the General Tribal
Council and the Tribal Management System, and

WHEREAS,

the GTC on March 21, 1988, adopted a resolution approving the Memorandum of Agreement between
the Oneida Nation School Board and the Business Committee that provides, in part, that contracts,
grants, and proposals related to the operation or planning of the Oneida Nation School System shall be
first reviewed and endorsed by the School Board, and

WHEREAS,

the GTC has charged the Business Committee with reviewing and endorsing the recommendations of the
Oneida Nation School Board for the operation or planning of the Oneida Nation School System, unless
good cause to the contrary is shown, and

WHEREAS,

President Obama, in his State of the Union address did state, research shows one of the best
investments we can make in a child's life is high-quality early education, and

WHEREAS,

the Family and Child Education Program has been funded by the United States Department of the
Interior, Bureau of Indian Education, and is designated as the federal agency with fiscal and
programmatic authority over this program, and

WHEREAS,

the Family and Child Education Program was developed in consultation with tribes more than
twenty four years ago to prepare children for school because too many Native American children
were entering school behind by the time they enrolled in kindergarten, and

WHEREAS,

FACE is a comprehensive approach to early childhood education that includes four major
components-home visiting for parents and children from birth to age three, parent education to
include an educational goal setting prograr:n to enhance parent's formal education, parent
education to increase parenting skills, and a culturally appropriate pre-school program for children
three and five years of age, and

WHEREAS,

the FACE program is a balanced early childhood education model that preserves native language
and culture, enhances children's literacy and mathematics knowledge to prepare them for school,
and focuses on parent engagement and parenting skills from birth, and

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the FACE Impact studies collected over the past twenty three years has demonstrated:

WHEREAS,

1.

After one year of FACE preschool children with special needs score near the national average
diminishing the need for costly long-term special education, and

2.

Children enter FACE pre-school scoring far below the national average in expressive
language development but leave FACE with significant and meaningful increases in language
development, and

3.

Children who attend FACE are at or above the national average as measured by standardized
tests, and

4.

FACE parents are more involved in their children's education by visiting school more often,
reading to their children, telling stories in their native language, and attending parent-teacher
conferences more than non-FACE parents, and

WHEREAS,

few federally funded programs have demonstrated significant impacts like the FACE program and
the results are evidence based with similar results at the Oneida Nation School System, and

WHEREAS,

the Bureau of Indian Education has indicated it wants to discontinue parts of this proven
comprehensive education program for young children and their families and has not conducted
tribal consultation as required by Executive Order, and

WHEREAS,

there is a federally-funded FACE program on the Oneida Tribe of Indians of Wisconsin reservation that
has served 219 children and 102 adults in one FACE program.

NOW THEREFORE BE IT RESOLVED, that the Oneida Nation School Board fully supports the continuation of FACE as
currently funded and designed offering a comprehensive education program from birth to age five to include home visiting,
increased parent's formal education, parent and child education within a school setting, and a full day pre-school program
for children three and five years of age, and
BE IT FINALLY RESOLVED, that the Oneida Nation School Board recommends that the Business Committee, on behalf
of the Oneida Tribe of Indians of Wisconsin, formally support and endorse the continuation of the FACE program located
on the Oneida Reservation in Wisconsin, unless good cause to the contrary is shown.
CERTIFICATION

I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee
is composed of 9 members of whom 5 members constitute a quorum; 7 members were present at a meeting duly called,
noticed and held on the 12'h day of February, 2014; that the forgoing resolution was duly adopted at such meeting by a
vote of 6 members for, 0 members against, and 0 members not voting; and that said resolution has not been rescinded or
amended in any way.

Patricia Hoeft, Tribal Secret ry
Oneida Business Committee

*According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie."

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Approve a limited waiver of sovereign immunity - Milwaukee Area Technical College - Student Internship..
28

Debbie Thundercloud, General Manager

Susan House, Division Director/Governmental Services

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Oneida Business Committee Agenda Request

Review the Gaming Machines (Chapter 5) Oneida Gaming Minimum Internal Controls and determine...
1. Meeting Date Requested:

08 / 28 / 19

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only
Action - please describe:
Request OBC to accept the OGMICs Gaming Machines Chapter 5 Section with no requested revisions.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. OGC Approval & Cover Letter

3. Management Review Comments & OGC Response

2. OGCMICs Gaming Machines Chapter 5_Final

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Matthew W. Denny, Chairman Oneida Gaming Commission

Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Mark A. Powless Sr., Vice-Chair Oneida Gaming Commission
Name, Title / Dept.

Additional Requestor:

Tammy VanSchyndel, Executive Director Oneida Gaming Commission
Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
The OGMICs Revision Project has had multiple phase iterations and numerous document revisions due to staff
shortages, other project priorities, review timing delays, and new nationally published control standards. An
aggressive timeline has since been developed to ensure relevant minimum standards are incorporated into
these tribal internal control standards.
The OGMICs is being revised one section chapter at a time to minimally include:
• National Indian Gaming Commission (NIGC) Class II Minimum Internal Control Standards (MICS)
• NIGC Class III MICS Guidance
• Oneida Tribe and State of Wisconsin Compact and its amendments
• Industry control standards and best regulatory practices

OGMICs section chapters are (re)formatted, (re)finalized, and (re)reviewed before they are submitted to Gaming
Management for comments. Management comments are reviewed and considered before the section chapter is
officially approved by the OGC.
The OGC has prepared this document to set forth the Nation’s tribal minimum internal controls that will guide
gaming operations and assist internal audit to ensure and maintain the integrity and security of gaming
operations.
ACTION REQUESTED: ACCEPT THE OGMICS GAMING MACHINES CHAPTER 5 WITH NO REQUESTED REVISIONS.
***PLEASE NOTE (OBC ACTION OPTIONS)***
Per the Chief Counsel memo dated February 27, 2018, regarding appropriate OBC action for OGMICR Revisions,
the motion for this request would be as follows:
"Accept the notice of the OGMICR Section for Gaming Machines Chapter 5 approved by the Gaming
Commission on August 12, 2019, and...(one of the following)
(a)
(b)
(c)

Directs notice to the Gaming Commission there are no requested revisions under section
501.6-14(d); OR
Directs notice to the Gaming Commission that the Oneida Business Committee will be
recommending amendments to the OGMICR Section for Gaming Machines Chapter 5 in
accordance with section 501.6-14(d)(3)(C); OR
Directs notice to the Gaming Commission that the Oneida Business Committee repeals the
OGMICR Section Gaming Machines Chapter 5 in accordance with section 501.6-14(d)(3)(A) and
subsection (i)."

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Shannon C. Davis
From:
Sent:
To:
Cc:
Subject:
Attachments:

DATE:
FROM:
SUBJECT:

Melissa M. Alvarado
Monday, August 12, 2019 1:52 PM
Shannon C. Davis
GamingCommission_Compliance; Reynold T. Danforth; Melissa M. Alvarado
NOTIFICAITON: OGMICS Gaming Machine_Chapter 5
OGMICS Gaming Machines_Chapter 5 FINAL.pdf

08/12/19
Matthew W. Denny
OGMICS Gaming Machines_Chapter 5

Good Afternoon,
The Gaming Commission has reviewed the following item(s) and is approved. This will be placed on the next
Regular OGC Meeting agenda for retro approval.
1. OGMICS Gaming Machines_Chapter 5
If you have any further questions please feel free to contact the Executive Director, Tamara VanSchyndel or
OGC Chair Matthew Denny via email tvanschy@oneidanation.org or mdenny1@oneidanation.org or at 4975850.
Thank you.

Melissa Alvarado
Administrative Assistant
Oneida Gaming Commission
920‐497‐5850
Toll Free: 1‐800‐497‐5897
malvarad@oneidanation.org

1

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Oneida Gaming Minimum Internal Control Standards Revision Project
Authority, Project and Process
Oneida Gaming Commission (OGC) Authority
As designated in the Oneida Nation Gaming Ordinance (ONGO) 501.6-14.(d), the OGC is to draft
and approve Oneida Gaming Minimum Internal Controls (OGMICs) that require review and
comment by Senior Gaming Management prior to approval by the Commission and are subject to
review by the Oneida Business Committee.
The OGMICs are effective upon adoption by the Commission. If the Oneida Business Committee has
any concerns and/or requested revisions upon review, the Commission shall work with the Oneida
Business Committee to address such concerns and/or requested revisions according to the process
described in ONGO 501.6-14.(d)(3).

OGMICs Revision Project

The OGMICs Revision Project has had multiple phase iterations and numerous document
revisions due to staff shortages, other project priorities, review timing delays, and new nationally
published control standards. An aggressive timeline has since been developed to ensure relevant
minimum standards are incorporated into these tribal internal control standards.

The OGC-Compliance department is designated as the facilitator of the OGMICs Revision Project
and is responsible for document coordination and progress. Research and recommendations
are provided by the Compliance Staff and project team. Upon Executive Director support, the
OGC is the decision-making body that ultimately approves the OGMICs through official action.

OGMICs Revision Process

The OGMICs is being revised one section chapter at a time to minimally include:
• National Indian Gaming Commission (NIGC) Class II Minimum Internal Control
Standards (MICS)
• NIGC Class III MICS Guidance
• Oneida Tribe and State of Wisconsin Compact and its amendments
• Industry control standards and best regulatory practices

OGMICs section chapters are (re)formatted, (re)finalized, and (re)reviewed before they are
submitted to Gaming Management for comments. Management comments are reviewed and
considered before the section chapter is officially approved by the OGC.

The OGC has prepared this document to set forth the Nation’s tribal minimum internal controls
that will guide gaming operations and assist internal audit to ensure and maintain the integrity
and security of gaming operations.

Please accept/adopt this document as the Oneida Gaming Minimum Internal
Controls for Gaming Machines (Chapter 5).

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Chapter: 5
Gaming Machines
Table of Contents
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
(o)

Supervision
Standards for gaming machines
Requirements of gaming machines
Jackpot prize payout and fills
Cash and cash equivalent controls for gaming machine booths and change banks
Gaming machines and components
Operations
All relevant controls for vouchers from chapter 10, Cage/Vault/Kiosk will apply
Standards for evaluating theoretical and actual hold percentages
Gaming machine drop standards
In-house progressive gaming machine standards
Wide area progressive gaming machine standards
All relevant controls from Chapter 11, Information and Technology will apply.
Variance
On-line gaming machine monitoring systems

All employees and associates are required to adhere to the controls in
this section, all other sections, and regulatory documents.

Regulatory Credentials Legend:
NIGC MICS: Black Font
OGC Additions: Blue Font
Compact: Gray highlight

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(a) Supervision
(1)
Supervision shall be provided for gaming machine operations by an employee with
authority equal to or greater than those being supervised.
(b) Standards for gaming machines
(1)
For this section only, credit or customer credit means a unit of value equivalent to cash
or cash equivalents deposited, wagered, won, lost, or redeemed by a customer.
(2)
Coins shall include tokens.
(3)
For all computerized gaming machine systems, an employee access listing shall be
maintained, which includes at a minimum:
(i)
Employee name or employee identification number (or equivalent); and
(ii)
Listing of functions employee can perform or equivalent means of identifying
same.
(4)
An access control (e.g., SDS Card or Employee Access Card) should be utilized to ensure
unauthorized access does not occur.
(5)
All gaming machine movements will be documented with approvals to assure the
changes are authorized, accurately recorded and effectively controlled.
(6)
A preventive maintenance program shall be maintained that assures each gaming
machine, and all related wiring, is inspected at least annually with the results
documented and retained for seven years.
(7)
All exception reports and work orders will be responded to in a timely manner,
authorized by management as approved by OGC.
(8)
Any functional changes made to individual gaming machines (e.g., adding or removing a
bill acceptor from a gaming machine) will be reported to the Accounting Department in
a timely manner.
(9)
Repairs and service. Gaming management subject to the approval of the OGC, shall
develop and implement procedures for an authorized employee to enter the gaming
machine.
(c) Requirements of gaming machines
(1)
No gaming machine or related equipment, or conversion of any gaming machine or
related equipment, may be operated by the Tribe unless:
(i)
The gaming machine or related equipment is obtained from a manufacturer or
distributor that holds a Certificate issued as required by Article VII of the
Compact to sell, lease, or distribute gaming machines or related equipment; and
(ii)
The gaming machine or related equipment, or prototype thereof, has been tested,
approved and certified by an independent gaming testing laboratory to be in
compliance with the approved standards applicable to gaming machines.
(2)
Conformity to technical standards. The Tribe shall require the manufacturer or
distributor to certify, in writing, to the Tribe and the Department that, upon delivery,
each gaming machine or related equipment:
(i)
Conforms precisely to the exact specifications of the gaming machine prototype
tested and approved by the independent gaming test laboratory; and
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(ii)
(3)

Operates and plays in accordance with the approved technical standards.

Each gaming machine shall meet the technical hardware requirements and
security requirements, as required by the OGC.

(d) Jackpot prize payout
(1)
Controls shall be established, and procedures implemented for jackpot prize payouts that
address the following:
(i)
Identification of the employee authorized (by position) to make a payout;
(ii)
Predetermined payout authorization levels (by position);
(iii)
Computerized jackpot systems shall be restricted so as to prevent unauthorized
access and fraudulent payouts by one person.
(A)
Slot system exception reports shall be reviewed, filed and maintained
monthly and retained for one year and made available to OGC upon
request.
(2)
Payout forms shall be controlled and routed in a manner that precludes any one person
from producing a fraudulent payout by forging signatures or by altering the amount paid
out after the payout and misappropriating the funds.
(3)
Documentation procedures ensuring separate control of the cash accountability
functions.
(4)
Documentation at a minimum shall include the following information:
(i)
Date and time;
(ii)
Machine number;
(iii)
Dollar amount of cash payout or gaming machine fill (both alpha and numeric) or
description of personal property awarded, including fair market value. (Alpha is
optional if another unalterable method is used for evidencing the amount of the
payout);
(iv)
Game outcome (including reel symbols, card values, suits, etc.,) for jackpot
payouts. Game outcome is not required if a computerized jackpot/fill system is
used;
(v)
Preprinted or concurrently printed sequential number.
(5)
Verification.
(i)
For payouts, at least two employees shall verify that the winning pattern has
been achieved prior to the payment of a prize. They system my serve as one of
the verifiers.
(ii)
For automated payouts, the system may serve as the sole verifier that a winning
pattern has been achieved.
(iii)
Gaming machines will be examined by appropriate Gaming personnel if the
jackpot exceeds amount authorized by management, or for lower payouts if
otherwise deemed necessary based upon the judgment of gaming management
as approved by the OGC.

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(6)

(7)

(8)

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Authorization and signatures.
(i)
At least two employees shall authorize, sign and witness all manual prize
payouts above $1,200, or a lower threshold as authorized by management and
approved by the OGC.
(ii)
Manual jackpot prize payouts above the following threshold (or a lower
threshold, as authorized by management and approved by OGC) shall require
one of the two signatures and verifications to be supervisory or management
employee independent of the gaming machine operations:
(A)
$5,000 for a Tier A facility;
(B)
$10,000 for a Tier B facility;
(C)
$20,000 for a Tier C facility; or
(D)
$50,000 for a Tier C facility with over $100,000,000 in gross revenues.
(iii)
The predetermined thresholds, whether set at the MICS level or lower, shall be
authorized by management, approved by the OGC, documented, and maintained.
(A)
Jackpot payouts over a predetermined amount (at a minimum
$50,000) shall require the signature and verification of a supervisory
or management employee independent of the gaming machine
department (in addition to the two signatures required in paragraph
(d)(6)(i) of this section). Alternatively, if an on-line accounting system
is utilized, only two signatures are required: one employee and one
supervisory or management employee independent of the gaming
machine department. This predetermined amount shall be authorized
by management (as approved by the OGC), documented and
maintained.
(B)
With regard to jackpot payouts, the signature of one employee is
sufficient if an on-line accounting system is utilized and the jackpot is
less than $1,200.
(iv)
A gaming system may substitute for one authorization/signature verifying or
authorizing a win but may not substitute for a supervisory or management
authorization/signature.
Payout records, including manual payout records, shall include the following
information:
(i)
Date and time;
(ii)
Amount of the payout (alpha & numeric for gaming machine payouts);
(iii)
Machine identifier;
(iv)
Signature of all, but not less than two, employees involved in the transaction;
(v)
For override transactions, verification by a supervisory or management
employee independent of the transactions; and
(vi)
Any other information necessary to substantiate the payout, identified by
gaming management as approved by the OGC.
If a jackpot is $1,200 or more, an IRS for W-2 G statement of Gambling Winnings shall be
completed in accordance with IRS regulations.

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(e) Cash and cash equivalent controls for gaming machine booths and change banks.
(1)
Cash or cash equivalents exchanged between two persons shall be counted
independently by at least two employees and reconciled to the recorded amounts at the
end of each shift or session. Unexplained variances shall be documented and maintained.
Unverified transfers of cash or cash equivalents are prohibited.
(2)
Procedures shall be implemented to control cash or cash equivalents based on the
amount of the transaction. These procedures shall include documentation by shift or
other relevant time period of the following:
(i)
Transfers;
(ii)
Exchanges, including acknowledging signatures or initials; and
(iii)
Resulting variances.
(3)
Any change to control of accountability, exchange, or transfer requires that the cash or
cash equivalents be counted and recorded independently by at least two employees and
reconciled to the recorded amount.
(4)
The gaming machine booths and change banks that are active during the shift shall be
counted down and reconciled each shift by two employees utilizing appropriate
accountability documentation.
(5)
The wrapping of loose gaming machine booth and cage cashier coin shall be performed
at a time and location that does not interfere with the hard count/wrap process or the
accountability of that process.
(6)
A record shall be maintained evidencing the transfers of wrapped and unwrapped coins
and retained for seven (7) days.
(f) Gaming machines and components.
(1)
Controls shall be established, and procedures implemented to safeguard the integrity of
gaming machines and components during installations, operations, modifications,
removal and retirements. Such procedures shall include the following:
(i)
Shipping and receiving.
(A)
A communication procedure shall be established between the supplier,
Gaming management, and the OGC to properly control the shipping
and receiving of all software and hardware components. Such
procedures shall include:
1.
Notification of pending shipments shall be provided to the
OGC by Gaming management;
2.
Certification by an independent test lab (if technical
standards apply through tribal law or compact);
3.
Notification from the supplier to the OGC, or Gaming
management as approved by the OGC, of the shipping date
and expected date of delivery. The shipping notification shall
include:
a.
Name and address of the supplier;
b.
Description of the shipment;
c.
Gaming machine serial number
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d.

(2)

(3)

(4)

(5)

For software: software version and description of
software;
e.
Method of shipment; and
f.
Expected date of delivery.
(ii)
Procedures shall be implemented for the gaming machine system components for
maintenance and replacement.
(iii)
Gaming machine components shall be shipped in a secure manner to deter
unauthorized access.
(iv)
The OGC, or its designee, shall receive all gaming machine system components
and game play software packages, and verify the contents against the shipping
notification.
Access credential control methods.
(i)
Controls shall be established to restrict access to gaming machine system
components.
Recordkeeping and audit processes.
(i)
Gaming management shall maintain the following records, as applicable, related
to installed gaming system components:
(A)
Date placed into service;
(B)
Date made available for play;
(C)
Supplier;
(D)
Software version;
(E)
Serial number;
(F)
Game title or other similar identifying information;
(G)
Asset and/or location number;
(H)
Seal number; and
(I)
Initial meter reading.
(ii)
Procedures shall be implemented auditing such records in accordance with
Chapter 14, Audit and Accounting.
System software signature verification.
(i)
Procedures shall be implemented for system software verifications. These
procedures shall include comparing signatures generated by the verification
programs to the signatures provided in the independent test laboratory letter for
that software version.
(ii)
An employee independent of the gaming machine operation shall perform system
software signature verification (s) to verify that only approved software is
installed.
(iii) Procedures shall be implemented for investigating and resolving any software
verification variances.
(iv) Internal audits shall be conducted as set forth in Chapter 14, Audit and
Accounting. Such audits shall be documented.
Game program or other equivalent game software media control standards.
(i)
At least annually, procedures shall be performed to insure the integrity of a
sample of gaming machine game program or other equivalent game software
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(ii)

(iii)

(iv)

media, by personnel independent of the gaming machine department or the
machines being tested.
Gaming management, subject to the approval of the OGC, shall develop and
implement procedures for the following:
(A)
Removal of game program or other equivalent game software media,
from devices, the verification of the existence of errors as applicable,
and the correction via duplication from the master game program or
other equivalent game software media.
(B)
Copying one gaming device program to another approved program;
(C)
Verification of duplicated game program or other equivalent game
software media before being offered for play;
(D)
Receipt and destruction of game program or other equivalent game
software media; and
(E)
Securing game program or other equivalent game software media and
duplicator from unrestricted access.
Records that document the procedures in this subsection (f)(5)(ii) shall include
the following information:
(A)
Date;
(B)
Machine number (source and destination)
(C)
Manufacturer;
(D)
Program number;
(E)
Personnel involved;
(F)
Reason for duplication;
(G)
Disposition of any permanently removed software media;
(H)
Seal numbers, if applicable;
(I)
Approved testing lab approval numbers, if available; and
(J)
Theoretical hold percentage
The master game program number, par percentage, and the pay table shall be
verified to the par sheet when initially received from the manufacturer, or before
the game is offered for play.
(A)
When a gaming machine is purchased or when a change is made to a
gaming machine:
1.
Gaming machine technician compares the actual reel strip
settings to the information from the manufacturer;
2.
A type and/or percentage change form is completed
including the date, gaming machine number, location, old
theoretical hold, new theoretical hold, in-meter reading,
gaming machine description and PSM number; and
3.
The form is given to the gaming machine supervisor for
approval.
All gaming machines shall have the game software circuit boards locked or
physically sealed. The lock or seal shall necessitate the presence of a person
independent of the gaming machine department to access the device game
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(6)

(7)

(8)
(9)

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program or other equivalent game software media. If a seal is used to secure the
board to the frame of the gaming device, it shall be pre-numbered.
Installation testing.
(i)
Testing shall be completed during the installation process to verify that the
gaming machine component has been properly installed. This shall include
testing of the following, as applicable:
(A)
Communication with the gaming system;
(B)
Communication with the accounting system;
(C)
Communication with the player tracking system;
(D)
Currency and vouchers to bill acceptor;
(E)
Voucher printing;
(F)
Meter incrementation;
(G)
Pay table, for verification;
(H)
Gaming machine denomination, for verification;
(I)
All buttons, to ensure that all are operational and programed
appropriately;
(J)
System components, to ensure that they are safely installed at location;
and
(K)
Locks, to ensure that they are secure and functioning.
Display of rules and necessary disclaimers. The operation shall verify that all game rules
and disclaimers are displayed at all times or made readily available to the player upon
request;
OGC approves procedures of all gaming machine verifications before they are offered
for play; and
Dispute resolution.

(g) Operations. Gaming management, subject to the approval of the OGC, shall develop and
implement procedures for the following:
(1)
Gaming Machines Inventory Reporting.
(i)
Installations. At least 24 hours prior to installation of a gaming mac

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Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A5b6b1320e3fa8417. Public record. Not legal advice.