# BC Meeting Materials March 9, 2016 > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A584be986a816ceb3 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text BC Meeting Materials March 9, 2016 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 406 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 9th day of MARCH, 2016. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Page 1 of 422 Oneida Business Committee Executive Session 9:00 a.m. Tuesday, March 8, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, March 9, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: http://oneida-nsn.gov/ I. CALL TO ORDER AND ROLL CALL II. OPENING A. Recognition of Amelia Cornelius for years of service to the Oneida Nation Sponsor: Jennifer Webster, Councilwoman III. ADOPT THE AGENDA IV. OATHS OF OFFICE V. page 12 A. Southeastern Oneida Tribal Services Advisory Board – Casey Houtsinger page 13 B. Oneida Pow Wow Committee – William King page 15 C. Oneida Nation School Board – Neset Skenandore page 17 MINUTES A. Approve February 24, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 1 of 11 page 19 Page 2 of 422 VI. RESOLUTIONS A. Adopt resolution titled Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations Sponsor: Lisa Summers, Tribal Secretary page 33 EXCERPT FROM FEBRUARY 24, 2016: Motion by Trish King to defer the adoption of resolution titled Amending Resolution 09-24-14-H Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations to the March 9, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried with one abstention. VII. APPOINTMENTS A. Accept recommendation and appoint Tomas Escamea to the Oneida Personnel Commission Sponsor: VIII. Tina Danforth, Tribal Chair page 36 STANDING COMMITTEES A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Approve February 17, 2016, Legislative Operating Committee meeting minutes page 38 2. Accept Legislative Operating Committee FY ’16 1st quarter report page 42 B. Finance Committee Sponsor: Tribal Treasurer Trish King, Chair 1. Approve February 29, 2016, Finance Committee meeting minutes C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee (No Requested Action) Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 2 of 11 page 47 Page 3 of 422 IX. GENERAL TRIBAL COUNCIL A. Accept legal analysis regarding Petitioner Nancy Barton: Emergency food pantry Sponsor: Lisa Summers, Tribal Secretary page 54 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative analysis, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress report as information and to defer the legal and financial analyses to the February 24, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously. B. Accept petition submitted by Yvonne Metivier regarding per capita FY ‘17 through FY ’21 Sponsor: Lisa Summers, Tribal Secretary page 65 C. Accept petition submitted by Michael Debraska regarding establishing a Health Care Board Sponsor: Lisa Summers, Tribal Secretary page 76 D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for consideration Sponsor: Brandon Stevens, Councilman E. Approve meeting materials for the April 11, 2016, special General Tribal Council meeting Sponsor: X. Lisa Summers, Tribal Secretary page 86 page 130 STANDING ITEMS A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements Sponsor: Troy Parr, Assistant Division Director/Development EXCERPT FROM FEBRUARY 24, 2016: Motion by Brandon Stevens to defer the update regarding Work Plan for CIP # 14-002 Cemetery Improvements to the March 9, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 3 of 11 page 131 Page 4 of 422 XI. UNFINISHED BUSINESS A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016 Sponsor: Lisa Summers, Tribal Secretary page 135 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. B. Approve request to reschedule April 26, 2016, Executive Session meeting date to April 25, 2016 Sponsor: Kaylynn Gresham, Director/Emergency Management page 138 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. C. Approve request to post three (3) vacancies on the Oneida Arts Board Sponsor: Lisa Summers, Tribal Secretary page 142 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve activation of $63,000 from approved FY 2016 CIP Budget for CIP # 14-002 Cemetery Improvements Sponsor: Troy Parr, Assistant Division Director/Development Division B. Accept presentation regarding Oneida Sacred Burial Grounds per GTC Directive Sponsor: Brandon Stevens, Councilman page 144 page 149 C. Approve activation of $395,000 from approved FY 2016 CIP Budget for CIP # 13-002 One Stop Replacement Sponsor: Troy Parr, Assistant Division Director/Development Division page 153 D. Approve limited waiver of sovereign immunity – Brown County-Aging & Disability Resource Center – contract # 2016-0031 Sponsor: Don White, Division Director/Governmental Services Division page 157 E. Accept Operation plan from Language Department for language implementation as information Sponsor: Don White, Division Director/Governmental Services Division page 174 F. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Mission Support Services’ Annual Report to the Small Business Administration Liaison: Tehassi Hill, Councilman Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 4 of 11 page 184 Page 5 of 422 G. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Sustainment & Restoration Services’ Annual Report to the Small Business Administration Liaison: Tehassi Hill, Councilman page 192 H. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Oneida Total Integrated I. Enterprises, LLC’s Annual Report to the Small Business Administration Liaison: Tehassi Hill, Councilman page 200 Enter e-poll results into the record for message approval regarding the implementation of the Constitutional Amendments for the February 20, 2016 General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary page 208 J. Enter e-poll results into the record for approval of request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016 Sponsor: Lisa Summers, Tribal Secretary page 214 K. Enter e-poll results into the record for memo approval regarding Direct Reports allowing staff to attend Employment Law Information meetings Sponsor: Lisa Summers, Tribal Secretary XIV. page 218 TRAVEL A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Approve travel request – Councilman Tehassi Hill – 2016 Tribal Environmental Program Management Conference – Chicago, IL – April 6-7, 2016 Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 5 of 11 page 223 Page 6 of 422 XV. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. OPERATIONAL REPORTS 1. Accept Emergency Management FY ’16 1st quarter report Sponsor: (1:30 p.m. – 1:40 p.m.) Kaylynn Gresham, Director/Emergency Management Department page 233 2. Accept Self-Governance FY ’16 1st quarter report (1:40 p.m. – 1:50 p.m.) page 238 3. Accept Ombudsman FY ’16 1st quarter report (1:50 p.m. – 2:00 p.m.) page 247 Sponsor: Sponsor: Chris Johns, Coordinator/Self-Governance Department Dianne McLester Heim, Ombudsman EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Ombudsman FY ’16 1st quarter report to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. B. CORPORATE REPORTS 1. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman page 254 2. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report Agent: Liaison: Pete King III Tina Danforth, Tribal Chairwoman 3. Accept Oneida Golf Enterprise FY ’16 1st quarter report Agent: Liaison: Janice Skenandore Hirth Trish King, Tribal Treasurer page 260 (2:20 p.m. – 2:40 p.m.) 4. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report President: Janice Skenandore Hirth Liaison: Trish King, Tribal Treasurer Butch Rentmeester Tehassi Hill, Councilman Jacquelyn Zalim Tehassi Hill, Councilman page 272 (3:00 p.m. – 3:20 p.m.) 6. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report Chair: Liaison: page 266 (2:40 p.m. – 3:00 p.m.) 5. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report Chair: Liaison: page 256 (2:00 p.m. – 2:20 p.m.) (3:20 p.m. –3:40 p.m.) Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 6 of 11 page 292 Page 7 of 422 C. BOARDS, COMMITTEES, AND COMMISSIONS 1. Accept Land Claims Commission FY ’16 1st quarter report Vice-Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman page 300 (3:40 p.m. – 3:50 p.m.) EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Land Claims Commission FY ’16 1st quarter report to the March 9, 2016, regular Business Committee meeting and to request the Liaison to contact them and ask for a representative to be present, seconded by Brandon Stevens. Motion carried unanimously. 2. Accept Oneida Library Board FY ’16 1st quarter report Vice-Chair: Roxanne Anderson Liaison: Fawn Billie, Councilwoman page 302 (3:50 p.m. – 4:00 p.m.) EXCERPT FROM FEBRUARY 24, 2016: Motion by Fawn Billie to defer the Oneida Library Board FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously. Motion by Fawn Billie to halt the Oneida Library Board stipends until the FY ’16 1st quarter report is received, seconded by Lisa Summers. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 7 of 11 Page 8 of 422 XVI. EXECUTIVE SESSION A. REPORTS 1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director/ Intergovernmental Affairs & Communications page 306 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 2. Accept Chief Counsel report – Jo Anne House, Chief Counsel page 323 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer page 325 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 4. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman page 332 5. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report Agent: Liaison: Pete King III Tina Danforth, Tribal Chairwoman 6. Accept Oneida Golf Enterprise FY ’16 1st quarter report Agent: Liaison: Janice Skenandore Hirth Trish King, Tribal Treasurer page 348 (10:00 a.m. – 10:30 a.m.) 7. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report President: Janice Skenandore Hirth Liaison: Trish King, Tribal Treasurer Butch Rentmeester Tehassi Hill, Councilman Jacquelyn Zalim Tehassi Hill, Councilman page 399 (11:00 a.m. – 11:30 a.m.) 9. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report Chair: Liaison: page 358 (10:30 a.m. – 11:00 a.m.) 8. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report Chair: Liaison: page 334 (9:00 a.m. – 10:00 a.m.) (11:30 a.m. – 12:00 p.m.) Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 8 of 11 page 407 Page 9 of 422 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association Liaison: Trish King, Tribal Treasurer page 412 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. C. AUDIT COMMITTEE Sponsor: Councilman Tehassi Hill, Chair 1. Accept January 14, 2016, Audit Committee meeting minutes page 416 D. UNFINISHED BUSINESS 1. Accept update regarding Native Diversification Network–Procurement Technical Assistance Center donation request and delete from agenda Sponsor: Lisa Summers, Tribal Secretary page 419 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the February 24, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by Lisa Summers to accept the request for support and to defer item to the Finance Committee to review the request; to identify funding source; and to bring back a final recommendation for the December 23, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to defer this item to a four (4) member Business Committee team to work with the presenters on other opportunities NDN-PTAC may be able to provide for the Tribe, seconded by Jennifer Webster. Motion carried unanimously. 2. Defer update regarding complaint # 2015-DR11-01 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 9 of 11 page 422 Page 10 of 422 3. Defer update regarding complaint # 2015-DR11-02 Sponsor: Tina Danforth, Tribal Chairwoman page 424 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried unanimously. 4. Defer update regarding complaint # 2015-DR14-01 Sponsor: Tina Danforth, Tribal Chairwoman page 426 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously. 5. Approve next steps and timeline for filling Assistant Development Division Director position Sponsor: Lisa Summers, Tribal Secretary page 428 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 6. Authorize release of executive session documents to the Land Claims Commission Sponsor: Jennifer Webster, Councilwoman page 433 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 7. Approve two (2) actions for the special project regarding economic development Sponsor: Lisa Summers, Tribal Secretary page 439 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 8. Approve three (3) actions regarding Sovereign Finance – Economic Development Training Proposal Sponsor: Trish King, Tribal Treasurer EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 10 of 11 page 441 Page 11 of 422 E. NEW BUSINESS 1. Approve forty-two (42) new enrollments and two (2) relinquishments page 458 2. Adopt resolution titled Regarding Pardon of Judith Saldana page 465 3. Adopt resolution titled Regarding Pardon of Tammy VanDenBloomer page 468 4. Approve attorney contract # 2016-0108 page 471 5. Review Oneida Investment Report page 483 Sponsor: Sponsor: Sponsor: Liaison: Sponsor: Brandon Stevens, Councilman Lisa Summers, Tribal Secretary Lisa Summers, Tribal Secretary Lisa Summers, Tribal Secretary Larry Barton, Chief Financial Officer 6. Accept updated legal opinion regarding F. Cornelius petition and move to open session Sponsor: page 486 JoAnne House, Chief Counsel 7. Enter e-poll results into the record for regarding approval of next steps and timeline for filling Assistant Development Division Director position Sponsor: Lisa Summers, Tribal Secretary 8. Discussion regarding concern 2016-DR13-01 Sponsor: Lisa Summers, Tribal Secretary (scheduled for 1:30 p.m.) page 501 page 511 9. Enter e-poll results into the record for regarding approval of two (2) actions for the special project regarding economic development Sponsor: Lisa Summers, Tribal Secretary page 517 10. Accept community complaint # 2016-CC-01 as information and forward to the appropriate area for follow up Sponsor: Lisa Summers, Tribal Secretary XVII. ADJOURN Posted on the Tribe’s official website, www.oneida-nsn.gov, at 1:30 p.m., on Saturday, March 5, 2016, pursuant to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please call the Business Committee Support Office at (920) 869-4364. The packet of the open session materials for this meeting is available to Tribal members by going on to the Members-Only section of the Tribe’s official website at: www.oneida-nsn.gov/MembersOnly For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda of March 9, 2016 Page 11 of 11 page 521 Page 12 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition - Amelia Cornelius Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 13 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Casey Houtsinger to the SEOTS Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 14 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the December 17, 2015 issue of the Kalihwisaks for (1) vacancy on the SEOTS Board for a ( 2) year term with the deadline of January 15, 2016. There were (2) applicants for the (1) vacancy on the SEOTS Board. The appointment was made on the February 10, 2016 BC Agenda. At the February 24, 2016 meeting Casey Houtsinger wasn't present. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 15 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to William King to the Oneida Pow Wow Committee 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 16 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the December 17, 2015 issue of the Kalihwisaks for (1) vacancy on the Oneida Pow Wow Committee for a (3) year term with the deadline of January 15, 2016. There were (3)applicants for the (2) vacancies on the Oneida Pow Wow Committee. The appointment was made on the February 10, 2016 BC Agenda. At the February 24, 2016 meeting William King wasn't present. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 17 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 9 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Neset Skenandore to the Oneida School Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 18 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Is being filled from the elections. Neset Skenandore wasn't present at the February 24, 2016 meeting. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 19 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve February 24, 2016, regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. February 24, 2016, regular meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 20 of 422 DRAFT Oneida Business Committee Executive Session 9:00 a.m. Tuesday, February 23, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, February 24, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Brandon Stevens; Not Present: Council members: Tehassi Hill, David Jordan, Jennifer Webster; Arrived at: ; Others present: Jo Anne House, Larry Barton, Janice Hirth Skenandore, Josh Doxtator; REGULAR MEETING Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Brandon Stevens; Not Present: Vice-Chairwoman Melinda J. Danforth, Councilman Tehassi Hill, Councilman David Jordan, and Councilwoman Jennifer Webster; Arrived at: ; Others present: Jo Anne House, Heather Heuer, Brad Graham, Bill Graham, Nancy Barton, Steve Webster, Don White, Geraldine Danforth, Bruce Danforth, Lora Skenandore, Mitch Metoxen, Susan White, Rhiannon Metoxen, Danelle Wilson, Kathy Metoxen, Debbie Danforth, Kaylynn Gresham, Rebecca Webster, Linda Dallas, Nic Reynolds, Susan House, Susan White, Chris Johnson, Madelyn Genskow, Apache Danforth, Paula King Dessart, Margaret Danforth, Bobbi Webster, Pat Pelky, Nathan King, Debbie Melchert, Norbert Hill Jr., Cathy Metoxen, Leyne Orosco, Larry Barton, Doug McIntyre, Krystal John, Mike Debraska, Michelle Mays, Gina Buenostro, Paul Witek, Dawn Moon-Kopetsky, Cheryl Stevens, Jeff Metoxen, Laura Manthe, Janice Hirth Skenandore, Sharon Mousseau, Lisa Liggins, Sandra Reveles, Bill Vervoort, Rena Metoxen, Linda Jenkins, Ken House, Wanita Decorah, Rose Melchert, Taylor Peters, Neal Cornelius, Judi Skenandore, Floyd Hill, Amanda Thayer, Susan Torres, Marsha Danforth, Simon White, Sherrole Benton, Maureen Perkins, Jerry Cornelius, Alicia Tisch, Diana Hernandez, Emerson Reed Jr., Nathan Smith, Dylan Benton, Shanna Torres; I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:01 a.m. For the record: Vice-Chairwoman Melinda J. Danforth is providing the welcome at the Wisconsin Wetlands Association Science Conference this morning at the Radisson. Councilman Tehassi Hill and Councilwoman Jennifer Webster are away on approved travel to the National Congress of American Indians Executive Winter Session in Washington D.C. Councilman David Jordan is on vacation. Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 1 of 13 Page 21 of 422 DRAFT II. III. OPENING by Tribal Member Leander Danforth A. Recognition of Sr. Staff Attorney Rebecca Webster on publication of article titled “This Land Can Sustain Us: Cooperative Land Use Planning on the Oneida Reservation” in peer-reviewed journal Planning Theory & Practice Sponsor: Jo Anne House, Chief Counsel B. Recognition of Assistant Development Division Director Bruce Danforth’s retirement Sponsor: Trish King, Tribal Treasurer ADOPT THE AGENDA (00:25:25) Motion by Lisa Summers to adopt the agenda as presented, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster IV. V. OATHS OF OFFICE administered by Secretary Lisa Summers (00:19:50) A. Oneida Nation Veterans Affairs Committee – James Martin, Floyd Hill, Kenneth House Sr. B. Southeastern Oneida Tribal Services Advisory Board – Casey Houtsinger (Not Present) C. Oneida Library Board – Dylan Benton D. Oneida Pow Wow Committee – Heather Heuer, William King (Not Present) E. Oneida Personnel Commission – Bradley Graham F. Oneida Nation School Board – Neset Skenandore (Not Present), Shanna Torres MINUTES (00:43:00) A. Approve February 10, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to approve the February 10, 2016, regular meeting minutes, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 2 of 13 Page 22 of 422 DRAFT VI. RESOLUTIONS (00:43:29) A. Adopt resolution titled Authorizing and Submitting a Grant Application to the State of Wisconsin/Department of Natural Resources for the 2016 Summer Tribal Youth Program Grant Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety Division Motion by Lisa Summers to adopt resolution 02-24-16-A Authorizing and Submitting a Grant Application to the State of Wisconsin/Department of Natural Resources for the 2016 Summer Tribal Youth Program Grant, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster B. Adopt resolution titled Administrative Procedures Act Adoption Sponsor: Brandon Stevens, Councilman Motion by Lisa Summers to adopt resolution 02-24-16-B Administrative Procedures Act Adoption, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster C. Adopt resolution titled Administrative Rulemaking Law Adoption Sponsor: Brandon Stevens, Councilman Motion by Lisa Summers to adopt resolution 02-24-16-C Administrative Rulemaking Law Adoption, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster D. Adopt resolution titled Amending Resolution 09-24-14-H Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations Sponsor: Lisa Summers, Tribal Secretary Motion by Trish King to defer the adoption of resolution titled Amending Resolution 09-24-14-H Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations to the March 9, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried with one abstention: Ayes: Fawn Billie, Trish King, Lisa Summers Abstained: Brandon Stevens Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster VII. APPOINTMENTS (No Requested Action) Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 3 of 13 Page 23 of 422 DRAFT VIII. STANDING COMMITTEES (1:43:00) A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept February 3, 2016, Legislative Operating Committee meeting minutes Motion by Lisa Summers to accept the February 3, 2016, Legislative Operating Committee meeting minutes, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Motion by Lisa Summers to recess at 11:09 a.m. until 11:19 a.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Meeting called to order by Chairwoman Tina Danforth at 11:17 a.m. B. Finance Committee Sponsor: Tribal Treasurer Trish King, Chair 1. Approve February 15, 2016, Finance Committee meeting minutes Motion by Fawn Billie to approve the February 15, 2016, Finance Committee meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee Sponsor: Councilwoman Fawn Billie, Chair 1. Accept December 10, 2015, Quality of Life Committee meeting minutes Motion by Trish King to accept the December 10, 2015, Quality of Life Committee meeting minutes, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster IX. GENERAL TRIBAL COUNCIL (2:29:05) A. Determine available General Tribal Council meeting date to address Petitioner Madelyn Genskow: three resolutions 1) Oneida Business Committee Accountability 2) Repeal Judiciary Law 3) Open Records and Open Meetings Law Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to schedule Petitioner Madelyn Genskow: three resolutions to a Special General Tribal Council meeting on Monday, June 13, 2016, at 6:00 p.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 4 of 13 Page 24 of 422 DRAFT B. Accept financial analysis and determine available General Tribal Council meeting date to address Petitioner John E. Powless Jr.: Per capita payments Sponsor: Lisa Summers, Tribal Secretary EXCEPRT FROM JANUARY 27, 2016: Motion by Jennifer Webster to defer the financial analysis for two (2) weeks, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM JANUARY 13, 2016: Motion by David Jordan to accept the legal analysis and to note the financial analysis is due by the January 27, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer the legal and financial analyses to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM SEPTEMBER 9, 2015: Motion by Jennifer Webster to provide an additional sixty (60) days for the legal analysis of Petitioner John E. Powless: Per capita payments, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM AUGUST 17, 2015: Motion by David Jordan to accept the legislative analysis for the regarding per capita payments submitted by petitioner John E. Powless Jr., seconded by Trish King. Motion carried unanimously. EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to direct the Tribal Secretary to coordinate Business Committee special meeting date for the remainder of this agenda, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM JUNE 24, 2015: Motion by David Jordan to acknowledge receipt of the verified petition submitted by John E. Powless, Jr.; to send the verified petition to the Law, Finance, Legislative Reference and Direct Report Offices for the legal, financial, legislative and administrative analyses to be completed; to direct the Law, Finance and Legislative Reference Offices to submit the analyses to the Tribal Secretary's office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary's office within thirty (30) days, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to accept the financial analysis and to schedule Petitioner John E. Powless Jr.: Per capita payments to a Special General Tribal Council meeting on Monday, June 13, 2016, at 6:00 p.m., seconded by Fawn Billie. Motion withdrawn. Motion by Brandon Stevens to schedule Petitioner John E. Powless Jr.: Per capita payments to a Special General Tribal Council meeting on Monday, May 23, 2016, at 6:00 p.m., seconded by Fawn Billie. Motion carried with one opposed: Ayes: Fawn Billie, Trish King, Brandon Stevens Opposed: Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster For the record: Secretary Lisa Summers stated the reasons for my opposition are as stated earlier. It’s more of the logistics and coordination. For the record: Councilman Brandon Stevens stated this is why the General Tribal Council Meetings Law is important and how we really process the petitions in a manner that’s reflective of what the General Tribal Council wants, in the order and fashion that they want it as well. Right now, we have some outstanding ones that might jump in front of the other. There’s not a finite process right now and General Tribal Council Meetings Law would help that. Motion by Lisa Summers to accept the financial analysis, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 5 of 13 Page 25 of 422 DRAFT Motion by Lisa Summers to recess at 12:05 p.m. until 1:30 p.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Meeting called to order by Chairwoman Tina Danforth at 1:34 p.m. Vice-Chairwoman Melinda J. Danforth, Councilman Tehassi Hill, Councilman David Jordan, and Councilwoman Jennifer Webster not present. C. Request update on anticipated completion date regarding Petitioner Nancy Barton: Emergency food pantry (5:21:25) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative analysis, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress report as information and to defer the legal and financial analyses to the February 24, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously. Motion by Lisa Summers to accept the verbal update from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Motion by Lisa Summers to recess at 3:55 p.m. until 4:00 p.m., seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Meeting called to order by Chairwoman Tina Danforth at 4:04 p.m. X. STANDING ITEMS (5:46:00) A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements Sponsor: Troy Parr, Assistant Division Director/Development Motion by Brandon Stevens to defer the update regarding Work Plan for CIP # 14-002 Cemetery Improvements to the March 9, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 6 of 13 Page 26 of 422 DRAFT Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster XI. UNFINISHED BUSINESS (No Requested Action) XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016 Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster B. Approve request to reschedule April 26, 2016, Executive Session meeting date to April 25, 2016 Sponsor: Kaylynn Gresham, Director/Emergency Management Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster C. Approve request to post three (3) vacancies on the Oneida Arts Board Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster D. Acknowledge receipt of decision from the Interior Board of Indian Appeals regarding Docket No. IBIA 15-097 Madelyn Genskow v. Midwest Regional Director, Bureau of Indian Affairs (5:41:40) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Lisa Summers to acknowledge the receipt of decision from the Interior Board of Indian Appeals regarding Docket No. IBIA 15-097 Madelyn Genskow v. Midwest Regional Director, Bureau of Indian Affairs, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 7 of 13 Page 27 of 422 DRAFT Motion by Lisa Summers to defer this item to the constitutional amendment team in order to start implementation and that this item become a standing item on the Business Committee agenda for reports beginning with the second regular Business Committee meeting in March, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster XIV. TRAVEL A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS th 1. Approve travel request – Four (4) Oneida Color Guard Veterans – 26 Annual Washington University Pow Wow – St. Louis, MO – April 8-10, 2016 (5:38:25) Sponsor: Jennifer Webster, Councilwoman Motion by Lisa Summers to approve the travel request– Four (4) Oneida Color Guard Veterans – 26th Annual Washington University Pow Wow – St. Louis, MO – April 8-10, 2016, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 2. Approve travel request – Five (5) Oneida Color Guard Veterans – National Indian Gaming Association (NIGA) Annual Tradeshow and Convention – Phoenix, AZ – March 13-17, 2016 Sponsor: Jennifer Webster, Councilwoman Motion by Lisa Summers to approve the travel request – Five (5) Oneida Color Guard Veterans – National Indian Gaming Association (NIGA) Annual Tradeshow and Convention – Phoenix, AZ – March 13-17, 2016, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 3. Approve travel request – Secretary Lisa Summers, Councilwoman Fawn Billie, and three (3) Business Committee Staff: Jessica Wallenfang, Lisa Liggins, and Nicolas Reynolds – Public Law 280 Training – Baraboo, WI – March 8-10, 2016 (5:30:30) Motion by Brandon Stevens to approve the procedural exception to the Travel & Expense Policy – Secretary Lisa Summers, Councilwoman Fawn Billie, and three (3) Business Committee Staff: Jessica Wallenfang, Lisa Liggins, and Nicolas Reynolds – Public Law 280 Training – Baraboo, WI – March 8-10, 2016, seconded by Trish King. Motion carried with two abstentions: Ayes: Trish King, Brandon Stevens Abstained: Fawn Billie, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 8 of 13 Page 28 of 422 DRAFT XV. REPORTS (3:06:00) (This section of the agenda is scheduled to begin at 1:30 p.m.) A. OPERATIONAL REPORTS st 1. Accept Internal Services Division FY ’16 1 quarter report Sponsor: Joanie Buckley, Division Director/Internal Services Division st Motion by Lisa Summers to accept the Internal Services Division ’16 1 quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster st 2. Accept Ombudsman FY ’16 1 quarter report Sponsor: Dianne McLester Heim, Ombudsman st Motion by Lisa Summers to defer the Ombudsman FY ’16 1 quarter report to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster B. CORPORATE REPORTS (No Requested Action) C. BOARDS, COMMITTEES, AND COMMISSIONS st 1. Accept Oneida Police Commission FY ’16 1 quarter report Chair: Bernie John Stevens Liaison: Lisa Summers, Tribal Secretary EXCERT FROM FEBRUARY 10, 2016: (1) Motion by David Jordan to defer the Oneida st Police Commission FY ’16 1 quarter report to the February 24, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by David Jordan to suspend Oneida Police Commission stipends until the FY ’16 st 1 quarter report is submitted, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM JANUARY 27, 2016: Motion by Jennifer Webster to defer the Oneida st Police Commission FY ’16 1 quarter report to the February 10, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. st Motion by Fawn Billie to accept the Oneida Police Commission FY ’16 1 quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Motion by Fawn Billie to request the Liaison to follow-up with the Police Commission with the inquiries for the next report, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 9 of 13 Page 29 of 422 DRAFT st 2. Accept Land Claims Commission FY ’16 1 quarter report Vice-Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman st Motion by Lisa Summers to defer the Land Claims Commission FY ’16 1 quarter report to the March 9, 2016, regular Business Committee meeting and to request the Liaison to contact them and ask for a representative to be present, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster st 3. Accept Environmental Resources Board FY ’16 1 quarter report Chair: Marlene Garvey Liaison: Tehassi Hill, Councilman st Motion by Lisa Summers to accept the Environmental Resources Board FY ’16 1 quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster st 4. Accept Oneida Nation School Board FY ’16 1 quarter report Chair: Debra Danforth Liaison: Fawn Billie, Councilwoman st Motion by Fawn Billie to accept the Oneida Nation School Board FY ’16 1 quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster st 5. Accept Oneida Library Board FY ’16 1 quarter report (No Report Submitted) Vice-Chair: Roxanne Anderson Liaison: Fawn Billie, Councilwoman st Motion by Fawn Billie to defer the Oneida Library Board FY ’16 1 quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster st Motion by Fawn Billie to halt the Oneida Library Board stipends until the FY ’16 1 quarter report is received, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster XVI. EXECUTIVE SESSION A. REPORTS 1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director/ Intergovernmental Affairs & Communications Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 10 of 13 Page 30 of 422 DRAFT 2. Accept Chief Counsel report – Jo Anne House, Chief Counsel Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association Liaison: Trish King, Tribal Treasurer Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster C. AUDIT COMMITTEE (No Requested Action) D. UNFINISHED BUSINESS 1. Accept update regarding Native Diversification Network–Procurement Technical Assistance Center donation request and delete from agenda Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the February 24, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by Lisa Summers to accept the request for support and to defer item to the Finance Committee to review the request; to identify funding source; and to bring back a final recommendation for the December 23, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to defer this item to a four (4) member Business Committee team to work with the presenters on other opportunities NDN-PTAC may be able to provide for the Tribe, seconded by Jennifer Webster. Motion carried unanimously. Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 11 of 13 Page 31 of 422 DRAFT 2. Defer update regarding complaint # 2015-DR11-01 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 3. Defer update regarding complaint # 2015-DR11-02 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried unanimously. Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 4. Review update regarding complaint # 2015-DR14-01 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015-DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously. Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster E. NEW BUSINESS 1. Approve next steps and timeline for filling Assistant Development Division Director position Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 12 of 13 Page 32 of 422 DRAFT 2. Authorize release of executive session documents to the Land Claims Commission Sponsor: Jennifer Webster, Councilwoman Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 3. Approve two (2) actions for the special project regarding economic development Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster 4. Approve three (3) actions regarding Sovereign Finance – Economic Development Training Proposal Sponsor: Trish King, Tribal Treasurer Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster XVII. ADJOURN Motion by Brandon Stevens to adjourn at 4:28 p.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ____________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016 Page 13 of 13 Page 33 of 422 Oneida Business Committee Agenda Request EXCERPT FROM FEBRUARY 24, 2016: Motion by Trish King to defer the 1. Meeting Date Requested: 03 / 09 / 16 adoption of resolution titled Amending Resolution 09-24-14-H 2 / 24 / 16 ============= Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations to the March 9, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried with one abstention. 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Appointing Representative to the State of WI Special Committee on State-Tribal Relations 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Executive Assistant to Tribal Secretary Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Page 34 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Legislature of the State of Wisconsin has created the Special Committee on State-Tribal Relations in accordance with Wis. Stat. 13.83(3) and the committee is made up of Tribal leaders and members of the Wisconsin Legislature. BC Resolution 09-24-14-H appointed Melinda J. Danforth, Vice Chairwoman, to sit on the Special Committee on State-Tribal Relations and she'd like to transfer her seat on this special committee to Lisa Summers, Tribal Secretary. Lisa Summers is agreeable with this change and Intergovernmental Affairs and Communications has also been made aware. **NEW FOR 3/9/16 BC MEETING** Per the BC's discussion at the last meeting and after consultation with Chief Counsel, the title of the resolution has been changed and an additonal resolve has been added indicating this resolution supersedes resolution # BC-09-24-14-H. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 35 of 422 BC Resolution # ______________ Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations WHEREAS, the Oneida General Tribal Council is the duly recognized governing body of the Oneida Tribe of Indians of Wisconsin; and WHEREAS, the General Tribal Council has been delegated the authority of Article IV, Section I of the Oneida Tribal Constitution; and WHEREAS, the Oneida Business Committee may be delegated duties and responsibilities by the Oneida General Tribal Council and is at all times subject to the review powers of the Oneida General Tribal Council; and WHEREAS, the Legislature of the State of Wisconsin has created the Special Committee on StateTribal Relations in accordance with Wis. Stat. 13.83(3); and WHEREAS, the committee is made up of Tribal leaders and members of the Wisconsin Legislature; and WHEREAS, the Special Committee on State-Tribal Relations studies issues related to American Indians and the American Indian tribes and bands in this state and develop specific recommendations and legislative proposals relating to these issues, Wis. Stat. 13.83(3)(a); and WHEREAS, Resolution # BC-09-24-14-H appointed Melinda J. Danforth, Vice Chairwoman, to sit on this special committee; WHEREAS, the Vice Chairwoman wishes to transfer her seat on this special committee to Lisa Summers, Secretary; NOW THEREFORE BE IT RESOLVED that Resolution # BC-09-24-14-H is superseded by this resolution. BE IT FURTHER RESOLVED that the Oneida Business Committee ratifies the appointment of Lisa Summers, Secretary, to sit on the Special Committee on State-Tribal Relations. Page 36 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 2. General Information: Session: ~ Open Agenda Header: 03 I 09 I 16 D Executive- See instructions for the applicable laws, then choose one: !General Tribal Council D Accept as Information only ~ Action - please describe: BC to approve Personnel Commission recommendation. **note: posting closed on 2/8/2016. . [8] Other: 1..-IM_e_m_o------------------, 2. 3. 4. 3. Supporting Materials D Business Committee signature required D Contract D Report D Resolution 4. Budget Information D Budgeted- Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Cristina Danforth, Tribal Chairwoman Primary Requestor/Submitter: Submitted by Lora Skenandore, Assistant to Chairwoman Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Page 37 of 422 Oneida Tribe of Indians of Wisconsin BUSINESS COMMITTEE Oneidas btinging several hundred bags of corn to Washington's starving army at Valley Forge, after the colonists had consistently refused to aid them. P.O. Box 365 • Oneida, Wl54155 Telephone: 920·869-4364 • Fax: 920·869-4040 TO: Oneida Business Committee FROM: Chairwoman Tina Danforth DATE: February 25, 2016 RE: Oneida Personnel Commission UGWA DEMOLUM YATEHE Because of the help of this Oneida Chief in cementing a friendship between the aix nations and the colony of Pennsylvania, a new nation, the United States was made possible. C,9z1') ************************************************************************************* There were 3 applicants for 1 vacancy on the Personnel Commission. The applicants were Sylvia Cornelius, Marjorie E. Stevens and Tomas G. Escamea. The candidates are qualified to serve. In accordance with Article VI, Section 6-2 (c) of the Commission Policy Governing Boards, Committees and Commissions, I recommend Tomas Escamea to be appointed to serve on the Personnel Commission. Thank You. Page 38 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 9 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the February 17, 2016 LOC Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 39 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The purpose of this request is to ask the OBC to accept the attached February 17, 2016 LOC meeting minutes. In accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar days after approval by the LOC [See LOC Bylaws, 4-2(a)]. Action Requested: Accept the LOC meeting minutes of February 17, 2016. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 40 of 422 Legislative Reference Office P.O. Box 365 Oneida, WI 54155 (920) 869-4376 (800) 236-2214 http://oneida-nsn.gov/LOC Committee Members Brandon Stevens, Chairperson Tehassi Hill, Vice Chairperson Fawn Billie, Councilmember David P. Jordan, Councilmember Jennifer Webster, Councilmember LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center February 17, 2016 9:00 a.m. Present: Brandon Stevens, Fawn Billie, Tehassi Hill and Jennifer Webster. Excused: David P. Jordan. Others Present: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Rae Skenandore, Michelle Mays, Nancy Barton, Cathy Metoxen, Mike Debraska, Bonnie Pigman, Danelle Wilson, and Mary Cornelissen. I. Call to Order and Approval of the Agenda Brandon Stevens called the February 17, 2016 Legislative Operating Committee meeting to order at 9:01 a.m. Motion by Tehassi Hill to approve the agenda; seconded by Fawn Billie. Motion carried unanimously. II. Minutes to be approved 1. February 3, 2016 LOC Meeting Minutes Motion by Tehassi Hill to approve the February 3, 2016 LOC meeting minutes; seconded by Fawn Billie. Motion carried unanimously. III. Current Business 1. Administrative Procedures Act Amendments (01:02-04:24) Motion by Tehassi Hill to forward the Administrative Procedures Act Amendments to the Oneida Business Committee for consideration; seconded by Jennifer Webster. Motion carried unanimously. 2. Cemetery Law Amendments (04:34-38:48) Motion by Jennifer Webster to accept the legislative analysis for the Cemetery Law Amendments and defer to the sponsor pending the results of the hydrogeology study; seconded by Fawn Billie. Motion carried unanimously. 3. Fitness For Duty Policy (38:50-54:35) Motion by Jennifer Webster to forward the Fitness for Duty Policy to the Legislative Reference Office for a legislative analysis and to the Finance Department for a fiscal impact statement; seconded by Tehassi Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of February 17, 2016 Page 1 of 2 Page 41 of 422 4. Marriage Law Amendments (54:41-55:14) Motion by Fawn Billie to approve the public meeting packet for the Marriage Law Amendments and to forward to a public meeting date of March 17, 2016; seconded by Jennifer Webster. Motion carried unanimously. 5. Removal Law Amendments (55:37-56:06) Motion by Tehassi Hill to accept the Removal Law Amendments draft and forward to the Legislative Reference Office for an updated legislative analysis and to the Finance Department for a fiscal impact statement; seconded by Fawn Billie. Motion carried unanimously. 6. Violence Against Women Act (56:12-01:13:23) Motion by Jennifer Webster to accept the memorandum on the Violence Against Women Act; to leave the Violence Against Women Act on the Active Files List and to direct the Legislative Reference Office to research alternative options that could be implemented; seconded by Tehassi Hill. Motion carried unanimously. 7. Administrative Rulemaking Law (01:13:25-01:35:11) Motion by Jennifer Webster to forward the Administrative Rulemaking Law to the Oneida Business Committee for consideration noting that any substantial changes in the Fiscal Impact Statement would be sent to an e-poll; seconded by Fawn Billie. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Updates VII. Executive Session VIII. Recess/Adjourn Motion by Fawn Billie to adjourn the February 17, 2016 Legislative Operating Committee meeting at 10:36 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of February 17, 2016 Page 2 of 2 Page 42 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: / 9 3 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the LOC quarterly report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 43 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Per the quarterly reporting schedule developed by the Tribal Secretary's Office, the LOC is submitting to the OBC a quarterly report for the period of October 2015 to December 2015. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 44 of 422 Committee Members Brandon Stevens, Chairperson Tehassi Hill, Vice Chairperson Fawn Billie, Councilmember David P. Jordan, Councilmember Jennifer Webster, Councilmember Legislative Reference Office P.O. Box 365 Oneida, WI 54155 (920) 869-4376 (800) 236-2214 http://oneida-nsn.gov/LOC Quarterly Report Legislative Operating Committee October - December 2015 1. Purpose and Mission The purpose and mission of the Legislative Operating Committee (LOC) is to enhance the policymaking capability of the Oneida Business Committee (OBC) and the General Tribal Council (GTC) by drafting laws and policies and reviewing past and current laws, policies and regulations of the Oneida Tribe. A legislative analysis is completed for proposed laws, policies, regulations, bylaws and amendments. Public meetings are facilitated by the LOC in accordance with the Legislative Procedures Act (LPA). A Resolution and Statement of Effect are prepared for all legislation that is presented for final adoption which is submitted to the OBC and/or GTC for approval. 2. Members The LOC is comprised of the five council members of the OBC: Brandon Stevens (Chair), Tehassi Hill (Vice-Chair), Jennifer Webster, Fawn Billie, and David P. Jordan. 3. Contact Information The LOC office is located on the second floor in the Norbert Hill Center. For more information, please contact the Legislative Reference Office (LRO) at (920) 869-4376 or e-mail LOC@ oneidanation.org. 4. Meetings The LOC holds regular meetings on the first and third Wednesday of every month. The meetings begin at 9:00 a.m., and are held in the Norbert Hill Center - Second Floor, Business Committee Conference Room. 5. Prioritization The LOC continuously reviews the proposals on our Active Files List (AFL). Priorities are identified based on GTC Directive, OBC Directive and by LOC agreement/consensus. 6. Summary During this reporting period (October, November, and December 2015), the LOC:  Added 9 legislative items to the Active Files List (AFL) and completed processing one legislative item; bringing the total number of legislative items on the AFL to 56, as of January 1, 2016. Page 1 of 3 Page 45 of 422   Added one administrative item (a GTC petition) to the Active Files List and forwarded a statement of effect for this item to the OBC; bringing the total number of legislative analyses/statements of effect prepared for GTC petitions this term to 15. Held five Public Meetings. Legislative Items Added to the Active Files List Of the 9 legislative items added to the AFL during the reporting period, five are proposals that would create new Tribal laws; three would amend existing Tribal laws, and one would amend the bylaws for a Tribal entity: 1. New Law: Probate Law. This proposed law would set out a process for administering the estate of a deceased person, including resolving all claims and distributing the deceased person’s property. Currently, the Real Property Law contains various provisions related to probate, but this Law would comprehensively address the topic. Added to the Active Files List on 10/7/15. 2. New Law: Mortgage and Foreclosure Law. This proposed law set out a process for how the Tribe administers mortgages and foreclosures. This law is being developed because the Land Commission’s hearing responsibilities are being transferred to the Judiciary. Added to the Active Files List on 10/7/15. 3. New Law: Landlord-Tenant Law. This is a proposal for a new law to establish the roles and responsibilities of the Landlord and Tenant. This law is being developed because the Land Commission’s hearing authority is being transferred to the Judiciary. Added to the Active Files List on 10/7/15. 4. New Law: Research Protection Act. This is a proposal for a new law that is intended to assist Oneida with consultation and research from Tribal members. The goal is to use intellectual brain power of Oneida college graduates who are willing to serve as a Tribal resource, ensuring future Tribal growth and prosperity. Added to the Active Files List on 10/21/15. 5. New Law: Severance Law. This proposal provides a process for the Tribe’s offering of severance agreements to employees when it is determined that the financial conditions of the Tribe warrant a need to reduce the workforce. Added to the Active Files List on 10/21/15. 6. Amendments: Marriage Law. Proposed amendments were requested to provide for a way to waive the standard waiting period between applying for a license and solemnizing the marriage, provide for an administrative fee for amendments to an application after it has been submitted and to provide for a process to adopt a fee schedule. Added to the Active Files List on 11/4/15. 7. Amendments: Vendor Licensing Law. Amendments were requested because the SEOTS staff ran into issues when trying to obtain a new vendor. Additional changes are also being processed to update and streamline the law. Added to the Active Files List on 11/18/15. 8. Amendments: Real Property Law. The proposed amendments would, among other things, transfer all Land Commission hearing responsibilities to the Judiciary. Various sections of the Law would also be removed and separate laws would be created to address those topics. Added to the Active Files List on 10/7/15. 9. Amendments: Land Commission Bylaws. These amendments would remove the hearing authority from the Land Commission and transfer it to the Judiciary. Added to the Active Files List on 10/7/15. Legislative Items Completed One legislative item was completed during this reporting period and removed from the Active Files List – A new Furlough Policy was adopted by the OBC on November 10, 2015. Page 2 of 3 Page 46 of 422 Emergency Actions There are currently no laws or policies in effect on an emergency basis. Added/Processed Administrative Items GTC Petitions. During this quarter, one new GTC petition was deferred to the LOC for legislative analysis - on November 4, 2015, the LOC added Petition: Food Pantry to the Active Files List, and on January 6, 2016, the LOC forwarded the prepared statement of effect for this item to the OBC. Public Meetings The LOC held five Public Meetings during the reporting period:  10/29/15 – Higher Education Scholarship Policy  10/29/15 – Community Support Fund Policy Amendments  10/29/15 – Removal Law Amendments  10/29/15 – Public Use of Tribal Land Law Amendments  10/1/15 – Oneida Flag Policy Person responsible for this report and contact information: Operating Committee Chair. Phone: (920) 869-4378. Page 3 of 3 Brandon Stevens, Legislative Page 47 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 /. 09 I 16 2. General Information: Session: [gJ Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: !standing Committees D Accept as Information only [gJ Action - please describe: BC approval of Finance Committee Meeting Minutes of February 29, 2016 3. Supporting Materials D Report D Resolution D Contract [gJ Other: 1.1'F_C_M_t_g_M_i-nu_t_e_so-f-2-/2_9_/_16----------, 3. 4. 2.1Fc E-Poll approving 2/29/16 Minutes D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Author~edSponsor/Uaison: ILT_ri_sh_~_n=~~T_r_ib_a_IT_r_e_as_u_re_r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ Primary Requestor: Denise Vigue, Executive Assistant /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Page 48 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is a standing committee of the OBC. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Page 49 of 422 ONEI D A FI N ANCE COM M I TTEE February 29, 2016 – 10:00 A.M. Business Committee Executive Conference Room REGULAR MEETING MINUTES Members Present: Patricia King, Treasurer/FC Chair Jenny Webster, BC Council Member Chad Fuss, Gaming AGM/FC Alternate Larry Barton, CFO/FC Vice-Chair Patrick Stensloff, Purchasing Director Wesley Martin, Jr., Community Elder Member Excused: David Jordan, BC Council Member Others Present: Nicole Rommel, Dawn Moon-Kopetsky, Barb Ernst, Maria Danforth, Char Kizior, and Denise Vigue, FC recording secretary I. Call to Order: The meeting was called to order by the FC Chair at 10:10 A.M. II. Appr oval of Agenda: FEBRUARY 29, 2016 Motion by Wesley Martin, Jr. to approve the Finance Committee agenda for Feb. 29, 2016 with the addition of the FC meeting stipend to be discussed at the end of the meeting. Seconded by Larry Barton. Motion carried unanimously. III. Appr oval of Minutes: FEBRUARY 15, 2016 (approved via FC E-Poll on 2/16/16) Motion by Jennifer Webster to ratify the FC E-Poll action of Feb. 16, 2015 approving the Finance Committee meeting minutes of Feb. 15, 2015. Seconded by Patrick Stensloff. Motion carried unanimously. IV. Tabled Busi ness: No Tabled Business V. Capital Expenditures: 1. MiCamp Solutions, LLC Chad Fuss, Gaming Admin (for Gaming MIS) Chad Fuss explained the request is for or Hardware and Professional Services in updating the Point of Sales System at the food/beverage venues at Gaming and the Radisson; the hardware is the new reader machines for new credit cards that contain chips, the hardware also includes mobile devices servers can take to tables for payment. There was extensive discussion over requirements such as certification, declination letters and other associated backup that needs to be included in future requests; other questions related to the charge back and transaction fees, other gaming capital expenditure items, and biometrics in future technology were discussed. Motion by Wesley Martin, Jr. to approve the Capital Expenditure request up to $92,508.87 with MiCamp Solutions, LLC for Hardware and Professional Services regarding the Point of Sales System upgrade to the food/beverage venues at Gaming and the Radisson. Seconded by Jennifer Webster. Patrick Stensloff abstained. Motion carried. VI. 1. New Business: Home DePot – PO Increase Nicole Rommel, DOLM Page 1 of 4 Finance Committee Meeting Minutes of February 29, 2016 Page 50 of 422 Nicole Rommel was present to discuss this Purchase Order increase and provided handouts to the FC as backup documentation; the increase is for the costs associated with construction materials such as roofing, appliances, and carbon monoxide detectors for the rental and Dream Homes identified on the handouts; funds are from the current repairs and maintenance line and are within the FY16 budget. There were questions regarding tracking of cost for each unit, ROI, and date to rent or purchase; there was also discussion about communicating vacancies out to the public, and persons responsible for requisition creation, pick up of items, and receiving of items. Motion by Wesley Martin, Jr. to approve the Purchase Order increase of $80,000.00 for Home De Pot for home materials related costs of improvements for the rental and Dream Homes. Seconded by Chad Fuss. Motion carried unanimously. VII. Executi ve Session: No items submitted VIII. Communit y Fund: 1. YMCA Camp U-Nah-Li-Yah fees for son Motion by Wesley Martin, Jr. to approve this and the following request from the Community Fund for the YMCA Camp U-Nah-Li-Yah registration fees for the son and daughter of the requestor in the amount of $300.00 per child. Seconded by Larry Barton. Motion carried unanimously. 2. YMCA Camp U-Nah-Li-Yah fees for daughter - See action in CF #1. 3. Rosemary Hill Beading Classes (BW) Motion by Larry Barton to approved this and the following request from the Community Fund for the Rosemary Hill Beading classes registrations fees in the amount of $300.00 each and for request #5 in the amount of $225.00 for one beading class registration fee. Seconded by Chad Fuss. Motion carried unanimously. 4. Rosemary Hill Beading Classes (SG) - See action in CF #3. 5. Rosemary Hill Beading Class (DH) - See action in CF #3. 6. Green Bay Metro Hoops fees for daughter Motion by Larry Barton to approve from the Community Fund the Green Bay Metro Hoops fees for the daughter of the requestor in the amount of $300.00. Seconded by Patrick Stensloff. 7. American Cancer Society-Relay-for-Life Motion by Wesley Martin, Jr. to approve from the Community Fund Twenty (20) Cases of Coca-Cola product to be used at the Oneida Relay-for-Life Fundraising Event. Seconded by Chad Fuss. Jennifer Webster abstained. Motion carried. Page 2 of 4 Finance Committee Meeting Minutes of February 29, 2016 Page 51 of 422 8. March of Dimes- Pancake Fundraiser Motion by Wesley Martin, Jr. to approve from the Community Fund Five Cases of CocaCola product to be used at the Oneida Pancake Fundraising Event. Seconded by Jennifer Webster. Motion carried unanimously. 9. WI Blizzard Basketball fees for son Motion by Larry Barton to approve from the Community Fund the Wisconsin Blizzard Basketball registration fees for the son of the requestor in the amount of $300.00. Seconded by Jennifer Webster. Motion carried unanimously. 10. D-1 Boot Camp Class fees Motion by Wesley Martin, Jr. to approve from the Community Fund the D-1 Boot Camp Class fees for the requestor in the amount of $300.00. Seconded by Jennifer Webster. Chad Fuss abstained. Motion carried. 11. Synergy Sports Performance class fees for son Motion by Larry Barton to approve from the Community Fund $269.00 for Synergy Sports Performance class fees for son of requestor. Seconded by Patrick Stensloff. Motion carried unanimously. 12. Green Bay Elite Cheer fees for daughter Motion by Larry Barton to approve this and the following request from the Community Fund the Green Bay Elite Cheer fees for the two daughters of the requestor in the amount of $300.00 each. Seconded by Chad Fuss. Motion carried unanimously. 13. Green Bay Elite Cheer fees for daughter - See action in CF #12. 14. D-1 Boot Camp Class fees Motion by Wesley Martin, Jr. to approve from the Community Fund the D-1 Boot Camp Class fees for the requestor in the amount of $300.00. Seconded by Jennifer Webster. Motion carried unanimously. 15. Oneida Teen Health Career Fair Motion by Larry Barton to approve from the Community Fund Six Cases of Coca-Cola product to be used at the Oneida Teen Health Career Fair. Seconded by Jennifer Webster. Motion carried unanimously. 16. ADD ON: Chili Fundraiser for youth trip to Washington, D.C. Motion by Wesley Martin Jr. to approve from the Community Fund Nine Cases of CocaCola product to be used at the fundraiser for the youth trip to Washington, D.C. Seconded by Patrick Stensloff. Motion carried unanimously. IX. Follow Up: NONE X. FYI and /or Thank You: 1. Thank You: Rawhide, Inc.-Donation John Solberg, Executive Director Page 3 of 4 Finance Committee Meeting Minutes of February 29, 2016 Page 52 of 422 Motion by Jennifer Webster to accept as FYI the thank you for the donation from Rawhide, Inc. Seconded by Patrick Stensloff. Motion carried unanimously. 2. FYI: IGT (5) participation games David Emerson, Gaming Slots Director Motion by Wesley Martin, Jr. to accept as FYI the IGT (5) participation games information from Gaming Slots Department. Seconded by Larry Barton. Motion carried unanimously. 3. ADD ON: Meeting Stipend Discussion There was a discussion of the Policy for Boards, Committees, and Commission relating to the stipend for community members that are appointed by the Business Committee to sit on these committees. Specifically discussed was the possibility of utilizing preparation time at home by community members as part of the time associated with meetings; some Finance Committee meetings were less than the stipulated one hour requirement, but premeeting preparation time is not addressed. At this time there is no specific language in the Policy regarding preparation time outside of the meetings and the FC By-Laws also mirror the language of the Policy; in order to make changes a process for policy development that will affect all these entities needs to be established and is being worked on within the overall development related to the Four Directions. Further discussion regarding the role of the Finance Committee and possible changes was also discussed. XI. Adjour n: Motion by Jennifer Webster to adjourn. Seconded by Wesley Martin, Jr. Motion carried unanimously. The meeting ended at 11:15 A.M. The next Finance Committee meeting is scheduled for Monday, March 14, 2016 at 10:00 A.M. in the BC Executive Conference Room. Minutes taken and transcribed by: Denise Vigue, Executive Assistant in Finance & Finance Committee Recording Secretary Finance Committee- E-Poll Minutes Approval Date: February 29, 2016 Oneida Business Committee- FC Minutes- Approval Date: Page 4 of 4 Finance Committee Meeting Minutes of February 29, 2016 Page 53 of 422 MEMORANDUM TO: Finance Committee CC: Business Committee FR: Denise Vigue, Execut ive Assistant DT: February 29, 2016 RE: E- Po l l R es u lt s o f : F C M eet in g M in u t es o f F eb ru ar y 2 9, 2 0 16 An E-Poll vot e of the Finance Committee was conduct ed to approve the Februar y 29, 2016 Finance Committee meeting minutes. The results of the completed E- Poll are as f ollows: E-POLL RESULTS: There was a Major ity 5 YES votes f rom Larry Barton, Patrick Stenslof f , Chad Fuss, W esley Martin, Jr. and Jennif er W ebster to approve the Feb. 29, 2016 Finance Committee Meet ing Minutes. The minut es will be placed on the next BC agenda of March 9, 2016 f or approval and the next Finance Comm ittee agenda of March 14, 2016 to ratif y this E- Poll action. Yaw⩑ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org IX. GENERAL TRIBAL COUNCIL A. Accept legal analysis regarding Petitioner Nancy Barton: Emergency food pantry Sponsor: Lisa Summers, Tribal Secretary B. Accept petition submitted by Yvonne Metivier regarding per capita FY ‘17 through FY ’21 Sponsor: Lisa Summers, Tribal Secretary C. Accept petition submitted by Michael Debraska regarding establishing a Health Care Board Sponsor: Lisa Summers, Tribal Secretary D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for consideration Sponsor: Brandon Stevens, Councilman E. Approve meeting materials for the April 11, 2016, special General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary These agenda items contain information for Tribal Members only. Please visit the Business Committee Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials. Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/ For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email to TribalSecretary@oneidanation.org. Thank you. Page 248 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 EXCERPT FROM FEBRUARY 24, 2016: Motion by Brandon Stevens to defer the update regarding Work Plan for CIP # 14-002 Cemetery ============= 2 / 24 / 16 Improvements to the March 9, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Unfinished Business Accept as Information only Action - please describe: Accept update of Work Plan for Cemetery Improvements project #14-002. 3. Supporting Materials Report Resolution Contract Other: 1. Work Plan 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor/Submitter: Troy Parr, Asst. Division Director/Development Your Name, Title / Dept. or Tribal Member Additional Requestor: Paul J. Witek, Senior Tribal Architect/ Engineering Dept. Name, Title / Dept. Additional Requestor: Fawn Cottrell, Contract Processor/ Engineering Dept. Name, Title / Dept. Page 1 of 2 Page 249 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: Follow-up to item XII.A from December 9, 2015 OBC Meeting for a update to Work Plan. Background: On December 9, 2015 the Business Committee approved a motion to request the Cemetery Improvement Project #14-002 Work Plan be a standing item on the second regular Business Committee meeting agenda of each month starting in January of 2016 for updates. Action Requesting: 1. Acceptance of Work Plan status update for Cemetery Improvements project #14-002. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 250 of 422 WORK PLAN Cemetery Improvements Project #14‐002 No. 1 2 3 Description Continue data readings from monitoring wells. Install additional monitoring wells. Hydrogeology Study (ground‐water study). 2/16/16 Notes 4 5 Additional drain tile installation. 6 Raise grades between existing plateaus. Task Coordinator Estimated Completion Date On‐going On‐going 12/16/15 Complete, issued 12/9/15; proposals received 12/16/15. 1/22/16 Complete. Status Monthly readings. a. Collect data. CW&S Dept. Install monitoring wells at existing raised plateaus and on property to east. a. Draft and release Request For Proposals (RFP). b. Draft and award contract. Engineering Dept. Engineering Dept. c. Install monitoring wells Vendor 2/9/16 4 wells installed Feb. 8 & 9. Remaining 2 will be coordinated with Hydrogeology study. a. Identify budget source for study. Troy Parr 12/14/15 Transfer of funds from #07‐009 Building Demolitions was approved by Finance Committee 12/14/15. b. Draft and release Request For Proposals (RFP). c. Draft and award contract. Engineering Dept. Engineering Dept. d. Conduct study. Vendor Summer 2016 Waiting on completion of item 3.c. a. Include budget request in annual fiscal year CIP Budget request. Engineering Dept. T.B.D. Waiting on Hydrogeology Study results. Will estimate cost and include a request in FY2017. a. Define specific scope of work with Technical Team. Engineering Dept. T.B.D. Waiting on Hydrogeology Study results. b. Drain tile installation. CW&S Dept. T.B.D. Waiting on completion of item 5.a. a. Prepare Construction Documents to define scope of work and allow bidding of work. Vendor/ Engineering Dept. T.B.D. Waiting on Hydrogeology Study results. b. Request bids and award construction contract. Engineering Dept. T.B.D. Waiting on completion of item 6.a. c. Construction Vendor T.B.D. Waiting on completion of item 6.b. The study will review previous reports, existing data from monitoring wells, data from new monitoring wells and provide verification/recommendations of plan of action to address groundwater concerns. Study duration is anticipated to be 6 months. Request funding for implementation. Tasks Funding will be requested through the CIP Budget and amounts will be based upon estimates included in the Hydrogeology Study. Contingent upon results of Hydrogeology Study. If study results confirm this is an appropriate action, work will commence as funding allows. Contingent upon results of Hydrogeology Study. If study results confirm this is an appropriate action, work will commence as funding allows. G:\ENG\Projects\14‐002 Cemetery\Misc\14‐002 Work Plan.docx 1 1/28/16 Feb. 2016 Issued 1/9/16; 4 proposals received and scored 1/28/16. GEI Consultants, Inc. is high scoring firm. Contract in approval process. Page 251 of 422 MEMO TO: Oneida Business Committee FROM: Patrick Pelky, EH&S Division Director/DOLM Director RE: Clean-up Cost adjacent to the Oneida Scared Burial Grounds Site DATE: February 29, 20I6 The following information was submitted by Dennis Johnson, Community Wells & Septic, and Steve Linskens, Environmental, Health & Safety, from the Material Handling Team, who led the clean-up of the site adjacent to the Oneida Scared Burial Grounds: Workers/Operators that were dedicated to the Adam Dr. clean up project were: • • • Four (4) DPW Staff One (1) Community Wells & Septic One (I) EH&SD In-Kind Hours Spend cleaning up the site. Total internal Staff/equipment hours= 56 m·s.: • • • November 9, 20I5- 4 hours- I dump truck, pay loader, skidsteer. 4 hrs. x 3 operators= I2 total staff /equipment hours. November IO, 20I5- 7 hours- 2 dump trucks, pay loader, dozer. 7 hrs. x 4 operators= 28 total staff/equipment hours. November II, 2015- 8 hours- pay loader, dozer. 8 hrs. x 2 operators= I6 total staff/equipment hours. Outside Hours Spent cleaning up the site: • November II, 20I6- plus I dump truck from Carl's Trucking@ 4.5 hrs. x $73/hr. = $ 328.50 ~ Reviewed y: ~-- i /~'/ / / / L-/~ ,' ,/·' !/' Steve Linskerl's, EH&SD Page 252 of 422 Oneida Business Committee Agenda Request 03 / 09 / 16 1. Meeting Date Requested: ============= 02 / 24 / 16 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Reschedule the March 23, 2016, regular Business Committee meeting to March 30, 2016, with executive session discussion held on March 29, 2016. 3. Supporting Materials Report Resolution Contract Other: 1. March/April 2016 schedule with travel/vacation 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 253 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: TO: FROM: DATE: RE: ONEIDA BUSINESS COMMITTEE LISA SUMMERS, SECRETARY FEBRUARY 17, 2016 RESCHEDULE 2/23/16 BC MEETING ***BACKGROUND*** The following Business Committee members will not be in attendance for the regular Business Committee scheduled on March 23, 2016: 1) Chairwoman Tina Danforth - approved travel to RES Conference 2) Treasurer Trish King - approved travel to RES Conference 3) Councilwoman Jennifer Webster - approved travel to RES Conference 4) Secretary Lisa Summers - approved travel to CACIC Conference At the February 10, 2016, regular BC meeting, Vice-Chairwoman Melinda J. Danforth was also approved to attend the CACIC Conference with the exception of March 23, 2016. The Vice-Chairwoman indicated a desire to hold both the regular meeting and executive session discussion together on one day. The last week in March is a "free week" with no LOC or BC meeting scheduled. As of February 17, 2016, according to OutLook calendars, the following Business Committee members are on vacation the last week in March: 1) Councilwoman Fawn Billie The requested action below is being presented as an alternate consideration o the "one-day" meeting. ***REQUESTED ACTION*** Consider rescheduling the March 23, 2016, regular Business Committee meeting to March 30, 2016, with executive session discussion held on March 29, 2016. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 254 of 422 March/April 2016 Sun Mon 20 Tue 21 Wed 22 Executive Session Discussion 27 Thu 23 Fri 24 Regular BC Meeting Sat 25 26 Comp. Health Update 1/2 - Good Friday MJD@CACIC-------> LS@CACIC---------> TD, TK, JW@RES-> -------------------------| -------------------------> -------------------------> -------------------------> -------------------------> MJD@CACIC-------| -------------------------| -------------------------| 28 29 30 31 1 FB-vacation----------> -------------------------> -------------------------> -------------------------> -------------------------| 4 5 6 7 8 9 13 14 15 16 2 EASTER 3 LOC Meeting 10 11 12 Regular BC Meeting Page 255 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 02 / 24 / 16 ============ EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 2. General Information: Session: ~ Open AgendaHeader: D Executive- See instructions for the applicable laws, then choose one: LjN_e_w_B_u_s_in_e_s_s____________________________________________________~ D Accept as Information only ~ Action - please describe: Request approval of Executive Session meeting date from April 26th to April 25th, 2016. 3. Supporting Materials D Report D Contract D Resolution ~ Other: l.llnvitation 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Kaylynn Gresham, Director Emergency Management Primary Requestor/Submitter: Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Page 256 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: WiTEMA (Wisconsin Tribal Emergency Management Alliance) is hosting a Tabletop Exercise on April 26th, 2016; invitation attached. The exercise will be focusing on a Health related incident of significance originating in Oneida. This request is to change the Executive Session Meeting date from April 26th to April 25th to allow the Oneida Business Committee members the opportunity to participate in the Tabletop Exercise. To provide the opportunity for BC involvement the request for rescheduling is being submitted for consideration. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 257 of 422 Wisconsin Tribal Emergency Management Alliance (WiTEMA) "ProtectJ'ng the past by preparing for the future. " Mike Baker, Vice-Chairman Wisconsin Tribal Emergency Management Alliance cjo Oneida Tribe of Indians of WI Office of Emergency Management 2783 Freedom Road Oneida, WI 54155 Dear Tribal Leaders, Emergency Managers and Public Health Professionals: On Tuesday, April 26th, 2016 the Wisconsin Tribal Emergency Management Alliance (WiTEMA), in conjunction with Wisconsin Emergency Management (WEM) will be holding a tabletop exercise at the Pine Hills Golf Course, N9498 Big Lake Road, Gresham WI 54128; on the Stock Bridge Munsee Reservation. Registration will begin at Sam, the exercise is scheduled to begin at 9:00am, and end with an after-action review from 1- 2 pm. Lunch will be provided. A tentative timeline for the day is included with this invitation. This exercise is the first of its kind in Wisconsin, drawing together invitees from the eleven federally-recognized tribes and tribal nations to discuss pertinent issues of Health related concerns potentially facing our communities. The exercise will focus on a Health Issue affecting multiple tribes and communities simultaneously with a common source. Through the use of communication sharing and inter-tribal mutual aid we will dialogue how a response would be coordinated. In order to maximize the potential for tribal participation in this exercise we are sending you this SAVE THE DATE notice for APRIL 26th, 2016. To ensure a productive focused collaborative discussion we are limiting participation to three (3) individuals per Tribal Nation, we are asking Executive/Elected Officials, Emergency Management and Public Health be given priority to attend as participants. Additional attendees, (please limit to 3 individuals) will be allowed to observe the Tabletop Exercise. Those interested in attending please send an email to Kaylynn Gresham, Oneida Nation Emergency Management (kgresham@oneidanation.org). Thank you, and if you have additional questions, you may contact Kaylynn Gresham, Oneida Nation Emergency Management at (920) 366-0411. If you have any questions in regards to the location of the Tabletop Exercise, please contact Roger Miller at (715) 793-5070. We look forward to seeing you in April! Kaylynn Gresham, Chairwoman Oneida Tribe of Indians of WI Mike Baker, Vice-Chairman Forest County Potawatomi Josh Pyatskowit Menominee Nation Page 258 of 422 WiTEMA Inter-tribal Exercise (Health Related Incident} 8:00 to 9:00am Registration 9:00-9:15 am Welcome and Introductions 9:15-9:30 am Introduction of the scenario 8:30 - 10:15 am Exercise commences 10:15 - 10:30 am Scheduled break 10:30- 12:00 pm Completion of exercise 12:00- 1:00pm LUNCH PROVIDED 1:00pm-2:00pm After-action/lessons learned debriefing Page 259 of 422 Oneida Business Committee Agenda Request 03 / 09 / 16 1. Meeting Date Requested: ============= 02 / 24 / 16 EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Request to post 3 vacancies on the Oneida Arts Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 260 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Board would like to add 3 more vacancies to the board. They currently have 7 and they can have up to 13 members. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 261 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of $63,000 from the approved FY 2016 CIP budget for CIP #14-002 Cemetery improvements. 3. Supporting Materials Report Resolution Contract Other: 1. Project Budget Estimate #14-002 3. 2. FY 2016 CIP Budget Activation 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Troy Parr, Asst. Division Director/Development Primary Requestor/Submitter: Paul Witek, Senior Tribal Architect / Engineering Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 262 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project’s funding for Phase III. Funding is necessary to cover a portion of the costs for the continued improvements to the Sacred Burial Grounds. Background: The project continues improvements to the Sacred Burial Grounds to address ground water concerns that have been identified. Partial funding for the project was previously allocated and activated from the FY2014 and 2015 CIP Budgets. Additional construction funding was allocated within the FY2016 CIP Budget approved by GTC. The FY 2016 CIP Budget includes $63,000 for this project. The funds would be activated in the Project’s CIP Budget and managed within that process. The attached Project Budget Estimate identifies the scope items included in the budget amount and the attached CIP Budget Activations 2016 identifies the GTC approved CIP budget allocations. Action Requesting: 1. Activation of $63,000 from the approved FY 2016 CIP budget for CIP #14-002 Cemetery improvements. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 263 of 422 PROJECT BUDGET ESTIMATE CLIENT NAME: ONEIDA TRIBE of INDIANS of WISCONSIN PROJECT NAME: Cemetery Improvements - Phase III PROJECT No.: 14-002 DATE: 19-May-15 SOFT and MISCELLANEOUS COSTS Engineering Dept. Fees Architect / Engineer Fees & Reimbursables Soil Borings, Testing and Surveys Agency Review and Approval Fees Insurance - Builders Risk Archaeological Survey & Site Monitoring 5,000 0 0 0 covered by property insurance 0 Sub-total: CONSTRUCTION General Requirements Site Work & Landscape Oneida CW&S Estimate 5,000 0 0 49,545 Sub-total: Oneida Preference Amount Sustainable Design Premium Inflation Factor: 0 years 0% 3% per year 49,500 0 0 0 Sub-total: FIXTURES, FURNISHINGS AND EQUIPMENT Division 10 - Specialties Division 11 - Equipment Division 12 - Furnishings Division 27 - Communications Division 28 - Electronic Safety & Security TOTAL: Contingency: Finance Costs: 49,500 0 0 0 0 0 Sub-total: 0 15.0% 0.0% 54,500 8,200 0 ESTIMATED TOTAL PROJECT BUDGET: G:\ENG\Projects\14-002\Budget Estimates\14-002 Project Budget Estimate $ 63,000 Oneida Tribe of Indians of Wisconsin ENGINEERING DEPARTMENT Dan Skenandore, Project Manager Truck in fill material from Oneida Lake Project to fill in proposed area shown on site map. Truck in black dirt from one of our staging areas. Use a combination of Tribal and Vendor trucking & equipment. Final grade elevation will be similar to existing mounded areas Tribe & Vendor 2 3 Attach: Attachment A site map 2 Regarding item 3: Monitoring well data will determine final grade elevation, however final elevation will likely not be above existing grade of mounded areas. Estimated fill is yet to be determined. The amount of work completed primarily depends on internal resources such as fill material, trucking and heavy equipment. Improvement Project Note: 1 This estimate is proposed for fiscal 2016 Phase III Oneida Cemetery CW&S Install approximately 1700' of French drain along the south side of the cemetery road. Trench is 1' to 2' wide and average 6' deep. See site map for location. Horizontal Drill under Cemetery road for future French drain. Excavating and material provided by CW&S 1 Vendor WORK BY DESCRIPTION Item Continue installations of drain tile, fill, grade and landscape all within Oneida Cemetery Description Of Work From: Dennis Johnson, CW&S Manager Re: 2016 Phase III Estimate for Oneida Cemetery Improvement Project CIP No. 14-002 To: Oneida Community Well & Septic Dept. LS LS LF UNIT To be determined 2 1700 Qty $29,500.00 $49,545.00 TOTAL $5,000.00 $15,045.00 TOTAL 2015-003 Estimate No. $29,500.00 $2,500.00 $8.85 UNIT COST Date 5/5/2015 Estimate Page 264 of 422 Page 265 of 422 CIP BUDGET ACTIVATIONS 2016 Project No. Project Title Revised: CIP $ App'd FY 2016 Date Activation Approved Activated Amount Unactivated Balance 01/11/16 Notes 13-002 54 One Stop Replacement 395,000 395,000 A 14-002 Cemetery Improvements 63,000 63,000 A 14-014 Oneida Golf Enterprise Remodel - Phase II Cultural Heritage Site Restrooms One Stop - New Location 265,000 265,000 A 191,000 191,000 A 100,000 100,000 A 16-001 TBD TOTALS: 1,014,000 0 1,014,000 Adjustments Notes: A. Funding source: Tribal Contribution G:\CIP\Budget Activations 2016 Oneida Tribe of Indians of Wisconsin ENGINEERING DEPARTMENT Page 266 of 422 Page 267 of 422 Page 268 of 422 Page 269 of 422 Page 270 of 422 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 09 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of $395,000 from the approved FY 2016 CIP budget for CIP #13-002 54 One Stop Replacement 3. Supporting Materials Report Resolution Contract Other: 1. Budget - GMP Analysis 3. 2. FY 2016 CIP Budget Activation 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Troy Parr, Asst. Division Director/Development Primary Requestor/Submitter: Paul Witek, Senior Tribal Architect / Engineering Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 271 of 422 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project’s remaining funding for Construction. Funding is necessary to cover the costs for the construction contract on the project, mainly contaminated soil remediation and soil correction items. Background: Funding for the project design and partial construction was previously allocated and activated from the FY2013 and 2014 CIP Budgets. Additional construction funding was allocated within the FY2016 CIP Budget approved by GTC. The FY 2016 CIP Budget includes $395,000 for this project. The funds would be activated in the Project’s CIP Budget and managed within that process. The attached Budget - GMP Analysis identifies the scope items included in the budget amount and the attached CIP Budget Activations 2016 identifies the GTC approved CIP budget allocations. Action Requesting: 1. Activation of $395,000 from the approved FY2016 CIP Budget for CIP #13-002 54 One Stop Replacement. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 272 of 422 BUDGET - GMP ANALYSIS PROJECT NAME: 54 One Stop Replacement PROJECT No.: 13-002 DATE: 20-May-15 CONSTRUCTION ALLOWANCES Budget Building, Site, Fuel System 2,316,700 D-B Pre-GMP Services Savings 71,674 Sub-Total: 2,388,374 Contaminated Soil Remediation Existing Soils Removal & Structural Fill Stub Drains & Under Drains Winter Conditions Rework Bio Swales Permanent Utilities Install / Relocation Sub-total: ALTERNATES Under (over) Budget 2,493,449 (176,749) 2,493,449 (105,075) 20,000 110,000 40,000 50,000 65,000 10,000 295,000 Eliminate Applause TV from Fuel Dispensers Electrical - Fixture P2 dimmers controlled by daylight sensors Electrical - Reduce number of L1 fixtures (in front of coolers) Electrical - Install main disconnect in lieu of Sub-total: Total: GMP Estimate 5/19/15 (9,405) 2,090 (784) 3,135 (4,964) 2,388,374 G:\ENG\Projects\13-002 54 One Stop Replacement\Budget Estimates\13-002 Project Budget Estimate 2,783,485 (395,111) Oneida Tribe of Indians of Wisconsin ENGINEERING DEPARTMENT Page 273 of 422 CIP BUDGET ACTIVATIONS 2016 Project No. Project Title Revised: CIP $ App'd FY 2016 Date Activation Appr [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A584be986a816ceb3. Public record. Not legal advice.