# BC Meeting Materials June 22, 2016 > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A508538bf4b459346 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation BC Meeting Materials June 22, 2016 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 362 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 22nd day of June, 2016. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Page 1 of 353 Oneida Business Committee Executive Session 9:00 a.m. Tuesday, June 21, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, June 22, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: http://oneida-nsn.gov/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. OATHS OF OFFICE V. VI. A. Audit Committee – James Skenandore Jr. Sponsor: Lisa Summers, Tribal Secretary page 7 B. Seven (7) Oneida Election Board alternates – Susan House, Tina Skenandore, Gina Buenrostro, Rosa Laster, Adrian Matson, Sabrina King, and Colleen Cornelius Liaison: Melinda J. Danforth, Tribal Vice-Chairwoman page 9 MINUTES A. Approve June 2 , 2016, special meeting minutes Sponsor: Lisa Summers, Tribal Secretary page 11 B. Approve June 8, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary page 14 RESOLUTIONS A. Adopt resolution titled Native American Business Development Institute Feasibility Study Program Sponsor: Joanie Buckley, Division Director/Internal Services B. Adopt resolution titled The KeepsEagle Settlement Fund Grant Application Sponsor: Joanie Buckley, Division Director/Internal Services Oneida Business Committee Regular Meeting Agenda of June 22, 2016 Page 1 of 6 page 28 page 31 Page 2 of 353 C. Adopt resolution titled Climate Change Grant from Bureau of Indian Affairs – Midwest Region Sponsor: Joanie Buckley, Division Director/Internal Services VII. APPOINTMENTS A. Approve request to appoint Susan House, Tina Skenandore, Gina Buenrostro, Rosa Laster, Adrian Matson, Sabrina King, and Colleen Cornelius as alternates to the Oneida Election Board Liaison: Melinda J. Danforth, Tribal Vice-Chairwoman VIII. page 35 page 38 STANDING COMMITTEES A. Legislative Operating Committee1 Sponsor: Councilman Brandon Stevens, Chair 1. Accept June 1, 2016, Legislative Operating Committee meeting minutes page 40 B. Finance Committee Sponsor: Treasurer Trish King, Chair 1. Accept Finance Committee FY ’16 2nd quarter report page 44 C. Community Development & Planning Committee Sponsor: Vice-Chairwoman Melinda J. Danforth, Chair 1. Accept Community Development & Planning Committee FY ’16 2nd quarter report page 51 D. Quality of Life Committee Sponsor: Councilwoman Fawn Billie, Chair IX. 1. Accept May 12, 2016, Quality of Life Committee meeting minutes page 54 2. Accept Quality of Life Committee FY ’16 2nd quarter report page 58 GENERAL TRIBAL COUNCIL A. Approve request from Petitioner Frank Cornelius to be first on the August 10, 2016, special General Tribal Council meeting agenda Sponsor: Lisa Summers, Tribal Secretary B. Approve meeting materials for the August 10, 2016, special General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary C. Accept petition submitted by Leland Ninham regarding free child care for employees as information only, as it does not meet number of required signatures; and direct Tribal Secretary to notify Petitioner of the action taken Sponsor: Lisa Summers, Tribal Secretary 1 The Legislative Operating Committee FY ’16 2nd quarter report was accepted early at the May 25, 2016, regular Business Committee meeting. Oneida Business Committee Regular Meeting Agenda of June 22, 2016 Page 2 of 6 page 61 page 67 page 256 Page 3 of 353 X. STANDING ITEMS A. Defer update regarding Work Plan for CIP # 14-002 Cemetery Improvements to the July 27, 2016, regular Business Committee meeting page 262 Sponsor: James Petitjean, Interim Assistant Division Director/Development XI. UNFINISHED BUSINESS (No Requested Action) XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve Tribal/State Title IV-E Financial Agreement with Wisconsin Dept. of Children and Families Sponsor: Don White, Division Director/Governmental Services XIV. page 264 TRAVEL A. TRAVEL REPORTS 1. Accept travel report – Councilwoman Fawn Billie – 34th Annual Protecting Our Children-National American Indian Conference on Child Abuse and Neglect – St. Paul, MN – April 3-6, 2016 page 280 2. Accept travel report – Secretary Lisa Summers and Councilwoman Fawn Billie – Midwest Alliance of Sovereign Tribes (MAST) Impact Week 2016 – Washington DC – April 26-29, 2016 page 282 3. Accept travel report – Secretary Lisa Summers – Crimes Against Children in Indian Country Conference – Wisconsin Dells, WI – March 21-25, 2016; and direct Legislative Operating Committee to complete a review of our current laws to ensure there is the ability for the Judiciary to do emergency orders page 285 4. Accept travel report – Secretary Lisa Summers – Tribal Consultations meeting – Wisconsin Dells, WI – May 9-10, 2016 page 288 B. TRAVEL REQUESTS 1. Approve travel request in accordance with the Travel & Expense Policy – Up to six (6) Election Board members; one (1) Enrollment Dept. employee; and one (1) Oneida Police Dept. officer – 2016 Special Election – Milwaukee, WI – July 9, 2016 Liaison: Melinda J. Danforth, Tribal Vice-Chairwoman 2. Approve travel request – Secretary Lisa Summers – Community Analysis Process for Planning Strategies – Prior Lake, MN – August 1-4, 2016 Oneida Business Committee Regular Meeting Agenda of June 22, 2016 Page 3 of 6 page 290 page 292 Page 4 of 353 XV. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. OPERATIONAL REPORTS 1. Accept Oneida Retail Enterprise FY ’16 2nd quarter report (1:30 p.m.-1:50 p.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits page 296 B. CORPORATE REPORTS (No Requested Action) C. BOARDS, COMMITTEES, AND COMMISSIONS XVI. 1. Accept Oneida Personnel Commission FY ’16 2nd quarter report (1:50 p.m.-2:05 p.m.) Chair: Yvonne Jourdan Liaison: Lisa Summers, Tribal Secretary page 322 2. Accept Land Commission FY ’16 2nd quarter report (2:05 p.m.-2:20 p.m.) Chair: Rae Skenandore Liaison: Tehassi Hill, Councilman page 351 EXECUTIVE SESSION A. REPORTS 1. Accept Oneida Retail Enterprise FY ’16 2nd quarter report page 354 (9:00 a.m.-9:30 a.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits 2. Accept Chief Financial Officer’s report – Larry Barton, Chief Financial Officer page 387 3. Accept Intergovernmental Affairs & Communications report – Nathan King, Director page 394 a. Approve Special Counsel agreement – Arlinda Locklear – contract # 2016-0643 page 411 4. Accept Chief Counsel report – Jo Anne House, Chief Counsel page 414 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association (9:30 a.m.-10:00 a.m.) Sponsor: Trish King, Tribal Treasurer b. Accept bi-monthly update page 415 c. Approve Oneida Golf Enterprise Agent Agreement – contract # 2016-0651 page 424 Oneida Business Committee Regular Meeting Agenda of June 22, 2016 Page 4 of 6 Page 5 of 353 C. AUDIT COMMITTEE Sponsor: Tehassi Hill, Councilman 1. Accept Audit Committee FY’ 16 2nd quarter report page 434 D. UNFINISHED BUSINESS 1. Approve continuation of additional duties compensation for Division Director of Land Management until September 30, 2016 Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman page 437 EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to approve the continuation of additional duties compensation for Division Director of Land Management until June 31, 2016, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to extend the recommended additional duties compensation up to three (3) months, seconded by David Jordan. Motion carried unanimously. 2. Accept update regarding audit # 336 Sponsor: Tehassi Hill, Councilman page 441 EXCERPT FROM MAY 25, 2016: (1) Motion by David Jordan to accept the update and presentation regarding audit # 336, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Jennifer Webster to request the summary of the actionable employment items be forwarded to the supervisor for the appropriate follow-up to be completed in the next (2) two weeks, noting this follow-up be reported back to the Business Committee in that time frame, seconded by David Jordan. Motion carried unanimously. 3. Adopt resolution titled Regarding Pardon of Thomas Lee Sponsor: Lisa Summers, Tribal Secretary page 442 EXCERPT FROM JUNE 8, 2016: Motion by Brandon Stevens to defer this resolution back to the Pardon Screening Committee for an explanation on how the cited civil suit is related to the action for which the pardon is being sought, and this clarification be provided in time for the June 22, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. 4. Defer update regarding complaint # 2016-DR06-01 Sponsor: Tehassi Hill, Councilman EXCERPT FROM MAY 25, 2016: Motion by Lisa Summers to accept the update regarding complaint # 2016-DR06-01; and to defer item to the June 22, 2016, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM MARCH 30, 2016: Motion by Tehassi Hill to accept complaint # 2016DR06-01, to acknowledge merit, and to assign Councilman Brandon Stevens, Councilman Tehassi Hill, and Councilwoman Jennifer Webster, seconded by Fawn Billie. Motion carried with one abstention. EXCERPT FROM MARCH 30, 2016: Motion by Tehassi Hill to accept complaint # 2016DR06-01, to acknowledge merit, and to assign Councilman Brandon Stevens, Councilman Tehassi Hill, and Councilwoman Jennifer Webster, seconded by Fawn Billie. Motion carried with one abstention. B. TABLED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Agenda of June 22, 2016 Page 5 of 6 page 449 Page 6 of 353 C. NEW BUSINESS XVII. 1. Approve fifty-two (52) new enrollments and two (2) relinquishments Sponsor: Brandon Stevens, Councilman page 452 2. Accept concern # 2016-CC-09 and discussion Sponsors: Melinda J. Danforth, Tribal Vice-Chairwoman; David Jordan, Councilman page 459 3. Accept update regarding Comprehensive Health Division 2nd quarter report (1:30 p.m.-2:00 p.m.) Sponsors: Debra Danforth, Division Director/Operations; Dr. Ravinder Vir, Division Director/Medical page 480 ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 12:00 p.m., Friday, June 17, 2016, pursuant to the Open Records and Open Meetings Law, section 7.17-1. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214. Oneida Business Committee Regular Meeting Agenda of June 22, 2016 Page 6 of 6 Page 7 of 353 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 06 / 22 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to James Skenandore Jr to the Oneida Audit Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 8 of 353 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the March 17, 2016 issue of the Kalihwisaks for (1) vacancy on the Oneida Audit Committee for a 3 year term with the deadline of April 18, 2016. There were (2)applicants for the (1) vacancy on the Oneida Audit Committee. The appointment was made on the May 25, 2016 BC Agenda. James called and said he need to reschedule his Oath of Office for the June 8, 2016 BC meeting. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 9 of 353    /  /                                       Page 10 of 353               Page 11 of 353    /  /                                     Page 12 of 353 DRAFT Oneida Business Committee Special Meeting 9:30 a.m. Thursday, June 2, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT SPECIAL MEETING Present: Chairwoman Tina Danforth, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Jennifer Webster; Not Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King; Arrived at: ; Others present: Jo Anne House, Larry Barton, Heather Heuer, Lisa Liggins; I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:35 a.m. For the record: Treasurer Trish King is out of the office on approved vacation time. II. OPENING by Councilman Tehassi Hill III. ADOPT THE AGENDA (00:03:40) Motion by Tehassi Hill to adopt the agenda as presented, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Trish King IV. UNFINISHED BUSINESS (00:04:40) A. Approve 2016 Semi-Annual General Tribal Council meeting materials Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM MAY 25, 2016: Motion by David Jordan to defer this item to a special Business Committee meeting to be scheduled next week, seconded by Jennifer Webster. Motion carried unanimously. Motion by Tehassi Hill to approve the 2016 Semi-Annual General Tribal Council meeting materials with the following changes:  Include the two (2) missing Semi-Annual reports from the Oneida Nation School Board and Southeastern Oneida Tribal Services Advisory Board; and  Revise the Tribal Secretary’s memorandum to note the Oneida Nation School Board and Southeastern Oneida Tribal Services Advisory Board Semi-Annual reports were received late, seconded by David Jordan. Motion carried unanimously: Oneida Business Committee Special Meeting Minutes - DRAFT of June 2, 2016 Page 1 of 2 Page 13 of 353 DRAFT Ayes: Not Present: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Melinda J. Danforth, Trish King Motion by Lisa Summers to send the Governmental Services Division and Self-Governance reporting to the Officers to address appropriately, including the notation on their performance evaluations for 2016; and that the Anna John Residential Centered Care Community Board and Oneida Arts Board be sent to the next Business Committee work meeting to determine how to address those, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Trish King V. ADJOURN Motion by David Jordan to adjourn at 9:47 a.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Trish King Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Special Meeting Minutes - DRAFT of June 2, 2016 Page 2 of 2 Page 14 of 353    /  /                                     Page 15 of 353 DRAFT Oneida Business Committee Executive Session 9:00 a.m. Tuesday, June 7, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, June 8, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, David Jordan; Not Present: Councilwoman Jennifer Webster; Arrived at: Vice-Chairwoman Melinda J. Danforth at 1:41 p.m.; Councilman Tehassi Hill at 9:26 a.m.; Councilman Brandon Stevens at 1:37 p.m.; Others present: Florence Petri, Tina Pospychala, Don White, Debra Danforth, Corrine RobeliaZhuckkahos, Jo Anne House, Larry Barton, Debra Powless, Arlinda Locklear, Jim Bittorf, Kelly McAndrews, Becky Webster, Nathan King, Janice Hirth-Skenandore, Josh Doxtator, Steve Ninham, Mary Shaw, Kelly Losey, Becky Demmith, Pete King III, Jacquelyn Zalim, Butch Rentmeester, Jeff House; REGULAR MEETING Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan; Not Present: Councilwoman Jennifer Webster; Arrived at: Councilman Brandon Stevens at 9:08 a.m.; Others present: Jo Anne House, Heather Heuer, Don White, Brad Graham, Nancy Barton, Danelle Wilson, Chris Johnson, Susan House, Nancy Dallas, Kathy Metoxen, Mason Thomas, Tyler Fabricius, Shannon Columb, Candace House, Patricia Moore, Leyne Orosco, Cathy Metoxen, Dawn MoonKopetsky, Debra Danforth, Ed Delgado, Larry Barton, Gina Buenrostro, Rhiannon Metoxen, Chris Johns, Kaylynn Gresham, Dianne McLester-Heim, Josh Doxtator, Pete King III, Butch Rentmeester, Jacquelyn Zalim, Mandy Schneider, Jennifer Berg-Hargrove, Bonnie Pigman, Dakota Webster, Lisa Liggins; I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:00 a.m. For the record: II. Councilwoman Jennifer Webster is on approved travel to attend the 26th Annual National Indian Head Start Conference & Tribal Consultation in Washington D.C. OPENING by Councilman Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 1 of 13 Page 16 of 353 DRAFT III. ADOPT THE AGENDA (00:03:58) Motion by Lisa Summers to adopt the agenda with the following changes: [Schedule item XV.A.01. Accept Land Claims Commission FY ’16 2nd quarter report at 3:10 p.m.; and delete item XIV.B.01. Approve travel request in accordance with section 16-1 of the Travel & Expense Policy – Four (4) Division of Land Management employees and up to two (2) Land Commissioners – 5th Annual Partners in Action Conference – Sault Ste. Marie, MI – July 19-21, 2016], seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Not Present: Brandon Stevens, Jennifer Webster IV. OATHS OF OFFICE (00:04:53) administered by Secretary Lisa Summers A. Oneida Election Board – Patricia Moore and Candace House Sponsor: Lisa Summers, Tribal Secretary B. Audit Committee – James Skenandore Jr. (Not Present) Sponsor: Lisa Summers, Tribal Secretary V. MINUTES (00:07:24) A. Approve May 25, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to approve the May 25, 2016, regular meeting minutes, seconded by David Jordan. Motion carried with two abstentions: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers Abstained: Melinda J. Danforth, Brandon Stevens Not Present: Jennifer Webster VI. RESOLUTIONS (00:08:04) A. Adopt resolution titled DOJ/OJJDP FY16 Reducing Reliance on Confinement and Improving Community-Based Responses for Girls At Risk of Entering the Juvenile Justice System Grant Program Sponsor: Don White, Division Director/Governmental Services Motion by Melinda J. Danforth to adopt resolution # 06-08-16-A DOJ/OJJDP FY16 Reducing Reliance on Confinement and Improving Community-Based Responses for Girls At Risk of Entering the Juvenile Justice System Grant Program, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 2 of 13 Page 17 of 353 DRAFT VII. APPOINTMENTS (00:21:05) A. Approve request to re-post two (2) vacancies on the Oneida Personnel Commission Sponsor: Tina Danforth, Tribal Chairwoman Motion by Tehassi Hill to approve the request to re-post two (2) vacancies on the Oneida Personnel Commission, seconded by David Jordan. Motion carried with one opposed and two abstentions: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King Opposed: Lisa Summers Abstained: Melinda J. Danforth, Brandon Stevens Not Present: Jennifer Webster For the record: Secretary Lisa Summers stated I believe there are two separate vacancies occurring here that were handled differently, are two separate requests to post and I believe that it is very unclear at this point which ones are being requested to be re-posted because it appears that they are being put together when actually they are two separate things that are happening. I am just noting that in there. Thank you. VIII. STANDING COMMITTEES (00:24:54) A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept May 18, 2016, Legislative Operating Committee meeting minutes Motion by David Jordan to accept the Legislative Operating Committee meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers Not Present: Jennifer Webster Councilman Tehassi Hill departs at 9:53 a.m. B. Finance Committee Sponsor: Treasurer Trish King, Chair 1. Approve May 31, 2016, Finance Committee meeting minutes Motion by David Jordan to approve the May 31, 2016, Finance Committee meeting minutes, seconded by Trish King. Motion carried with two abstentions: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens Abstained: Melinda J. Danforth, Lisa Summers Not Present: Tehassi Hill, Jennifer Webster C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 3 of 13 Page 18 of 353 DRAFT IX. GENERAL TRIBAL COUNCIL (1:04:06) Councilman Tehassi Hill returns at 10:05 a.m. Chairwoman Tina Danforth departs at 10:17 a.m. and Vice-Chairwoman Melinda J. Danforth assumes responsibility of the Chair. A. Approve request to add Petitioner Nancy Barton: To open an emergency food pantry to the August 10, 2016, special General Tribal Council meeting agenda Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM MAY 11, 2016: (1) Motion by Lisa Summers to table this item until later on the agenda so that we have time to read the statement over the lunch hour and we will take it up this afternoon, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Tehassi Hill to take this item from the table, seconded by Trish King. Motion carried unanimously. (3) Motion by David Jordan to accept the financial analysis regarding Petitioner Nancy Barton: To open an Emergency Food Pantry, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to accept the legal analysis noting the financial analysis is due at the May 11, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative analysis, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress report as information and to defer the legal and financial analyses to the February 24, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously. Motion by Lisa Summers to approve scheduling Petitioner Nancy Barton: To open an emergency food pantry to the August 10, 2016, special General Tribal Council meeting agenda, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers Not Present: Tina Danforth, Jennifer Webster X. STANDING ITEMS (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 4 of 13 Page 19 of 353 DRAFT XI. UNFINISHED BUSINESS (1:19:00) Councilman David Jordan departs at 10:21 a.m. Secretary Lisa Summers departs at 10:22 a.m. Secretary Lisa Summers returns at 10:23 a.m. Chairwoman Tina Danforth returns at 10:30 a.m. and resumes responsibility of the Chair. Vice-Chairwoman Melinda J. Danforth departs at 10:34 a.m. A. Accept update regarding Oneida Sacred Burial Grounds per GTC Directive Sponsor: Brandon Stevens, Councilman EXCERPT FROM MARCH 9, 2016: (1) Motion by Tehassi Hill to accept the presentation regarding the Oneida Sacred Burial Grounds per GTC Directive, seconded by Trish King. Motion carried unanimously. (2) Amendment to the main motion by Tehassi Hill to request an update at the first regular Business Committee meeting in June regarding potential locations of the cemetery, seconded by Trish King. Motion carried unanimously. Motion by Lisa Summers to accept the information in the memorandum from the Trust Department dated May 31, 2016, as information, noting there have been two (2) identified alternative sites for a cemetery should the need arise and to send this item to the next available Officers’ meeting for continued follow-up with the overall cemetery work plan, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS (1:39:25) A. Approve Oneida Business Committee Standard Operating Procedure titled Grantee Notification of Award Close-Out Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to approve the Oneida Business Committee Standard Operating Procedure titled Grantee Notification of Award Close-Out, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster XIV. TRAVEL (1:45:42) A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Approve travel request in accordance with section 16-1 of the Travel & Expense Policy – Four (4) Division of Land Management employees and up to two (2) Land Commissioners – 5th Annual Partners in Action Conference – Sault Ste. Marie, MI – July 19-21, 2016 Sponsor: Patrick Pelky, Interim Division Director/Land Management Item deleted at the adoption of the agenda. Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 5 of 13 Page 20 of 353 DRAFT 2. Approve travel request – Councilman David Jordan – Indigenous Gathering Space Dedication – Hamilton, Ontario, Canada – June 20-22, 2016 Motion by Lisa Summers to approve the travel request – Councilman David Jordan – Indigenous Gathering Space Dedication – Hamilton, Ontario, Canada – June 20-22, 2016, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster Motion by Lisa Summers to recess at 11:01 a.m. and to reconvene at 1:30 p.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster Meeting called to order by Chairwoman Tina Danforth at 1:30 p.m. Councilman Brandon Stevens and Councilwoman Jennifer Webster not present. XV. REPORTS (2:01:14) (This section of the agenda is scheduled to begin at 1:30 p.m.) A. UNFINISHED REPORTS 1. Accept Land Claims Commission FY ’16 2nd quarter report (This item is scheduled at 3:10 p.m.) Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman EXCERPT FROM MAY 25, 2016: Motion by Lisa Summers to defer the Land Claims Commission FY ’16 2nd quarter report to the June 8, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Motion by David Jordan to accept the Land Claims Commission FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster B. OPERATIONAL REPORTS Councilman Brandon Stevens arrives at 1:41 p.m. Councilman Brandon Stevens departs at 1:51 p.m. Councilman Brandon Stevens returns at 1:54 p.m. 1. Accept Self-Governance FY ’16 2nd quarter report (1:30 p.m.-1:50 p.m.) Sponsor: Chris Johns, Coordinator/Self-Governance Motion by Tehassi Hill to accept the Self-Governance FY ’16 2nd quarter report and to accept the additional information for the record, seconded by Trish King Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers Not Present: Jennifer Webster Secretary Lisa Summers departs at 2:01 p.m. Treasurer Trish King departs at 2:15 p.m. Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 6 of 13 Page 21 of 353 DRAFT 2. Accept Emergency Management FY ’16 2nd quarter report (1:50 p.m.-2:10 p.m.) Sponsor: Kaylynn Gresham, Director/Emergency Management Department Motion by Tehassi Hill to accept the Emergency Management FY ’16 2nd quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster C. CORPORATE REPORTS 1. Accept Oneida Golf Enterprise FY ’16 2nd quarter report (2:10 p.m.-2:20 p.m.) Agent: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer Motion by David Jordan to accept the Oneida Golf Enterprise FY ’16 2nd quarter report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster 2. Accept Oneida Airport Hotel Corporation FY ’16 2nd quarter report (2:20 p.m.-2:30 p.m.) President: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer Motion by David Jordan to accept the Oneida Airport Hotel Corporation FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster 3. Accept Bay Bancorporation Inc. FY ’16 2nd quarter report (2:30 p.m.-2:40 p.m.) President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman Motion by Tehassi Hill to accept the Bay Bancorporation Inc. FY ’16 2nd quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster 4. Accept Oneida Seven Generations Corporation FY ’16 2nd quarter report (2:40 p.m.-2:50 p.m.) Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman Motion by Tehassi Hill to accept the Oneida Seven Generations Corporation FY ’16 2nd quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 7 of 13 Page 22 of 353 DRAFT Councilman David Jordan departs at 3:33 p.m. 5. Accept Oneida Total Integrated Enterprise FY ’16 2nd quarter report (2:50 p.m.-3:00 p.m.) Chair: Butch Rentmeester Liaison: Tehassi Hill, Councilman Motion by Tehassi Hill to accept the Oneida Total Integrated Enterprise FY ’16 2nd quarter report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, Brandon Stevens Not Present: David Jordan, Trish King, Lisa Summers, Jennifer Webster Councilman David Jordan returns at 3:44 p.m. 6. Accept Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report (3:00 p.m.-3:10 p.m.) Chair: Jacquelyn Zalim Liaison: Tehassi Hill, Councilman Motion by Tehassi Hill to accept the Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster D. BOARDS, COMMITTEES, AND COMMISSIONS (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 8 of 13 Page 23 of 353 DRAFT XVI. EXECUTIVE SESSION (1:47:51)1 A. REPORTS 1. Accept Oneida Golf Enterprise FY ’16 2nd quarter report (1:30 p.m.-2:00 p.m.) Agent: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer Motion by Lisa Summers to accept the Oneida Golf Enterprise FY ’16 2nd quarter report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 2. Accept Oneida Airport Hotel Corporation FY ’16 2nd quarter report (2:00 p.m.-2:30 p.m.) President: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer Motion by Lisa Summers to accept the Oneida Airport Hotel Corporation FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 3. Accept Bay Bancorporation Inc. FY ’16 2nd quarter report (2:30 p.m.-3:00 p.m.) President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman Motion by Fawn Billie to accept the Bay Bancorporation Inc. FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 4. Accept Oneida Seven Generations Corporation FY ’16 2nd quarter report (3:00 p.m.-3:30 p.m.) Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman Motion by Lisa Summers to accept the Oneida Seven Generations Corporation FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 1 This section of the agenda occurred during the morning session of the meeting and after the completion of section XIV. TRAVEL. Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 9 of 13 Page 24 of 353 DRAFT 5. Accept Oneida Total Integrated Enterprise FY ’16 2nd quarter report (3:30 p.m.-4:00 p.m.) Chair: Butch Rentmeester Liaison: Tehassi Hill, Councilman Motion by Lisa Summers to accept the Oneida Total Integrated Enterprise FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried with one abstention: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Abstained: Fawn Billie Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 6. Accept Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report (4:00 p.m.-4:30 p.m.) Chair: Jacquelyn Zalim Liaison: Tehassi Hill, Councilman Motion by Lisa Summers to accept the Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried with one abstention: Ayes: Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Abstained: Fawn Billie Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 7. Accept Chief Counsel report – Jo Anne House, Chief Counsel a. Accept litigation update from Attorney Locklear (9:45 a.m.-11:00 a.m.) Motion by Lisa Summers to accept the Chief Counsel report and to approve the Law Office recommendation in the memorandum dated June 7, 2016, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 8. Accept Intergovernmental Affairs & Communications report – Nathan King, Director a. Accept branding and governmental seal update Motion by Lisa Summers to accept the branding update and seal color #2597, and that the final adjustments to the bear face shading be completed through Intergovernmental Affairs & Communications, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 10 of 13 Page 25 of 353 DRAFT C. AUDIT COMMITTEE Sponsor: Tehassi Hill, Councilman 1. Accept Mini Baccarat audit and lift confidentiality requirement allowing tribal members to view the audit Motion by Lisa Summers to accept the Mini Baccarat audit and lift confidentiality requirement, which allows tribal members to view the audit, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 2. Accept April 14, 2016, Audit Committee meeting minutes Motion by Tehassi Hill to accept the April 14, 2016, Audit Committee meeting minutes, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster D. UNFINISHED BUSINESS 1. Accept follow-up to concern # 2016-CC-06 and discussion of case management (9:00 a.m.-9:45 a.m.) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM MAY 11, 2016: (1) Motion by Tehassi Hill to direct the Vice-Chairwoman to follow-up with the Patient Referred Care issues referenced by the Tribal Member; and to request from the Anna John Residential Centered Care Center a report on rate of denials, reason for denials, and occupancy, seconded by Jennifer Webster. Motion carried with one abstention. (2) Motion by Jennifer Webster to request the Tribal Secretary to follow-up with Elderly Services on the access to the Benefit Specialist issues referenced by Tribal Member, seconded by Tehassi Hill. Motion carried with one opposed and one abstention. (3) Motion by Tehassi Hill to forward the discussion to the next regular Business Committee meeting; and to direct the Comprehensive Health and Governmental Services Division Directors to attend and bring the appropriate staff to discuss case management for Elder Housing, Elder Services, Patient Referred Care, and the Anna John Residential Centered Care Center, seconded by Jennifer Webster. Motion carried with two abstentions. Motion by Lisa Summers to accept the follow-up discussion regarding concern # 2016-CC-06, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster Motion by Lisa Summers to send this item to the Business Committee Officers’ meeting agenda for the Officers to follow-up with the appropriate direct reports on an action plan, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster E. TABLED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 11 of 13 Page 26 of 353 DRAFT F. NEW BUSINESS 1. Approve limited waiver of sovereign immunity – Wisconsin State-Transportation – contract # 2016-0519 Sponsor: Patrick Pelky, Interim Division Director/Land Management Motion by Lisa Summers to approve the limited waiver of sovereign immunity – Wisconsin StateTransportation – contract # 2016-0519, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 2. Approve limited waiver of sovereign immunity – Micros Fidelio Worldwide, LLC – contract # 2016-0538 Sponsor: Louise Cornelius, Gaming General Manager Motion by Lisa Summers to approve the limited waiver of sovereign immunity – Micros Fidelio Worldwide, LLC – contract # 2016-0538, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 3. Approve limited waiver of sovereign immunity – Baker Tilly Virchow Krause, LLP – contract # 2016-0558 Sponsor: Larry Barton, Chief Financial Officer Motion by Trish King to approve the limited waiver of sovereign immunity – Baker Tilly Virchow Krause, LLP – contract # 2016-0558, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 4. Adopt resolution titled Regarding Pardon of Thomas Lee Sponsor: Lisa Summers, Tribal Secretary Motion by Brandon Stevens to defer this resolution back to the Pardon Screening Committee for an explanation on how the cited civil suit is related to the action for which the pardon is being sought, and this clarification be provided in time for the June 22, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster 5. Adopt resolution titled Regarding Pardon of Lindsey Danforth Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to adopt resolution # 06-08-16-B Regarding Pardon of Lindsey Danforth, which approves the request for an Oneida pardon, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers Not Present: Melinda J. Danforth, David Jordan, Jennifer Webster Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 12 of 13 Page 27 of 353 DRAFT XVII. ADJOURN Motion by David Jordan to adjourn at 3:50 p.m., seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens Not Present: Trish King, Lisa Summers, Jennifer Webster Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016 Page 13 of 13 Page 28 of 353 Page 29 of 353 Page 30 of 353 BC Resolution # __-__-__-_ Native American Business Development Institute Feasibility Study Program WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has been committed to the economic development of the Oneida Indian reservation as means of improving the wellbeing of the Oneida community; and WHEREAS, the Oneida Nation has been committed to the economic development of the Oneida Indian reservation as means of improving and strengthening Oneida National sovereignty; and WHEREAS, the Oneida Nation is a qualified applicant for the Business Development Institute (NABDI) Feasibility Study Program grant; and NOW THEREFORE BE IT RESOLVED, that the Oneida Nation will apply for an award of funds from the Native American Business Development Institute Feasibility Study Program. Page 31 of 353 Page 32 of 353 Page 33 of 353 BC Resolution # __-__-__-_ The KeepsEagle Settlement Fund Grant Application WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has a long history of supporting agricultural education opportunity; and WHEREAS, the Oneida Nation has a 20 year history of providing business assistance, agricultural education, technical support and advocacy services to American Indian and other socially disadvantaged farmers and ranchers; and WHEREAS, the Oneida Nation is a qualified applicant for the KeepsEagle settlement grant program; and NOW THEREFORE BE IT RESOLVED, that the Oneida Nation will apply for an award of funds from the KeepsEagle Settlement fund, the Native American Agriculture Fast Track Fund. BE IT FUTHER RESOLVED, that should the applicant receive an award, it will be used solely for purposes which meet the following three requirements: (a) the purpose provides assistance designed to further Native American farming or ranching activities; (b) the purpose is what was set forth in the application for funds; and (c) the purpose is encompassed by Section 170(c)(2)(B) of the Internal Revenue Code. Should the award to the applicant be for an endowment, income generated from said endowment will be used in perpetuity for purposes meeting the same three criteria. BE IT FINALLY RESOLVED, that Should the applicant receive an award, the funds will be used as additional funds for the purposes stated in the application; no existing funds will be diverted away from that program if the applied for funds are received. Page 34 of 353 Page 35 of 353 Page 36 of 353 Page 37 of 353 BC Resolution # __-__-__-_ Climate Change Grant from Bureau of Indian Affairs – Midwest Region WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect, maintain and improve the standard of living and the environment in which the Oneida people live, and WHEREAS, the Oneida Environmental Health & Safety Division is the provider of services that preserve, restore and enhance our environment, and protect and educate its people consistent with the culture, vision and priorities of the Oneida Nation. Their mission is to strengthen and protect our people, reclaim our land, and enhance the environment by exercising our sovereignty; and WHEREAS, the Oneida Nation understands there is a need to continue protecting, preserving, restoring and enhancing the environment in which the Oneida people live; and WHEREAS, the Oneida Nation supports the proposed Pre-disaster Debris Management Needs Assessment and Plan that incorporates climate change scenarios; and NOW THEREFORE BE IT RESOLVED, that the Oneida Nation authorizes and submits a grant application to the Bureau of Indian Affairs – Midwest Region for a Climate Change Grant for in the amount of $46,361. Page 38 of 353    /  /                                       Page 39 of 353                 Page 40 of 353 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 6 / 22 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the June 1, 2016 LOC Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Submitted by Doug McIntyre, Staff Attorney, LRO Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 41 of 353 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The purpose of this request is to ask the OBC to accept the attached LOC meeting minutes. In accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar days after approval by the LOC [See LOC Bylaws, 4-2(a)]. Action Requested: Accept the LOC meeting minutes of June 1, 2016. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 42 of 353 Oneida Nation Legislative Reference Office P.O. Box 365 Oneida, WI 54155 (920) 869-4376 (800) 236-2214 http://oneida-nsn.gov/LOC Committee Members Brandon Stevens, Chairperson Tehassi Hill, Vice Chairperson Fawn Billie, Councilmember David P. Jordan, Councilmember Jennifer Webster, Councilmember LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center June 1, 2016 9:00 a.m. Present: Brandon Stevens, Tehassi Hill, Fawn Billie, Jennifer Webster, David P. Jordan Others Present: Taniquelle Thurner, Krystal John, Maureen Perkins, Doug McIntyre, Rae Skenandore, Rhiannon Metoxen, Dianne-Lynn L. McLester Heim. I. Call to Order and Approval of the Agenda Brandon Stevens called the June 1, 2016 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Tehassi Hill to adopt the agenda with the addition of the Semi-Annual Report and attachment; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be approved 1. May 18, 2016 LOC Meeting Minutes Motion by David P. Jordan to approve the May 18, 2016 LOC meeting minutes; seconded by Fawn Billie. Motion carried unanimously. III. Current Business 1. Employment Law (1:12-2:45) Motion by Jennifer Webster to accept the updated legislative analysis for the Employment Law and direct the sponsor and the drafting attorney to conduct an informational meeting for the Oneida Business Committee to solicit input and, provided there are no major changes, bring an adoption packet back once all input has been collected; seconded by David P. Jordan. Motion carried unanimously. Note: This meeting will occur on Friday June 3, 2016. 2. Mortgage and Foreclosure Law (2:51-3:18) Legislative Operating Committee Meeting Minutes of June 1, 2016 Page 1 of 2 Page 43 of 353 Motion by David P. Jordan to approve the public meeting packet for the Mortgage and Foreclosure law and forward to a public meeting to be held on June 30, 2016; seconded by Fawn Billie. Motion carried unanimously. 3. Per Capita Law Amendments (3:24-4:05) Motion by David P. Jordan to accept the results of the e-poll conducted on May 19, 2016 which approved the public meeting packet for an additional public meeting to be held for the Per Capita Law amendments on June 16, 2016 at 12:15 p.m.; seconded by Jennifer Webster. Motion carried unanimously. Note: This will be the second public meeting for Per Capita Law Amendments. 4. Research Protection Act (4:05-5:10) Motion by David P. Jordan to accept the draft and defer the draft of the Research Protection Act to the Legislative Reference Office for a legislative analysis; seconded by Tehassi Hill. Motion carried unanimously. IV. New Submissions 1. Petition: Debraska Per Capita Distribution (5:11-5:58) Motion by David P. Jordan to add Petition: Debraska Per Capita Distribution to the Active Files List; seconded by Jennifer Webster. Motion carried unanimously. Note: Brandon Stevens will be the sponsor. 2. Seal and Flag Law (6:05-9:28) Motion by Jennifer Webster to incorporate provisions for the Tribal seal into the current draft of the Flag Law and to bring back a draft to the June 15, 2016 LOC meeting so that the LOC can determine whether to hold a second public meeting; seconded by Fawn Billie. Motion carried unanimously. V. Additions 1. Semi-Annual Report (9:29-13:39) Motion by David P. Jordan to accept the Semi-Annual Report and attachment with the noted change of identifying the sponsors for the two petitions; seconded by Jennifer Webster. Motion carried unanimously. VI. Administrative Updates VII. Executive Session VIII. Recess/Adjourn Motion by Tehassi Hill to adjourn the June 1, 2016 Legislative Operating Committee meeting at 9:14 a.m.; seconded by Fawn Billie. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of June 1, 2016 Page 2 of 2 Page 44 of 353 Page 45 of 353 Page 46 of 353 ONEIDA NATION FINANCE ADMINISTRATION P.O. Box 365 Oneida, WI 54155 Phone: 920- 869-4325 FAO@oneidanation.org PURPOSE FIN AN C E C O M M IT T EE 2nd Quarter Report (January to March 2016) The Finance Committee is responsible for recommending financial policies, and budgets that support the mission values, and strategic goals of the organization. The FC’s role is to review the organization’s financial performance against its goals and recommends policies, long-range financial plans, and sustainability strategies to ensure the continued financial health of the Oneida Tribe. WHO WE SERVE The Finance Committee (FC) works with all departments within the organization to ensure all expenditures of any substantial amounts are procured in the most cost effective manner through the established Purchasing Process Manual. The FC also serves Oneida Community groups, Oneida charitable organizations, and Oneida tribal members through the Finance Committee Donation Policy and the Community Fund. FC MEMBERS The Finance Committee members include 3 BC members including the Treasurer who chairs the Finance Committee meetings; the Chief Financial Officer who acts as the Vice Chair; one member from Executive Management; one member from Program Management; and one Community Elder Member. Current members are as follows: Patricia King, Treasurer/FC Chair David Jordan, BC Council Member Patrick Stensloff, Purchasing Director Wesley Martin, Jr., Community Elder member Larry Barton, CFO/FC Vice-Chair Jennifer Webster, BC Council Member Louise Cornelius, Gaming GM FC Alternate members: Fawn Billie, BC Council Member, Chad Fuss, Gam AGM & Terry Cornelius, CFA MEETINGS th th st The Finance Committee met six times in the 2nd Quarter on: January 4 & 18 , 2016; February 1 , th th 15 & 29 , 2016 and March 14, 2016. Combined meeting run times averaged 47 minutes. The FC Community Elder member attended five meetings and was paid a stipend for three meetings (2 mtgs. were less than an hour) for a total of $150 paid in stipends in the 2nd Quarter. ACTIVITIES SUMMARY ■ Organizational Requests: In the 2nd Quarter the FC reviewed/approved and/or accepted as FYI: thirteen (13) Departmental requests for supplies, Capital Expenditure items, CIP projects, Purchase Order increases and/or other contracted services for an amount total of $1,992,033.72. The FC also reviewed three government to government service agreements; one request to provide input regarding implementation of the constitutional amendments; and one request from the Trust Department to provide direction for the development of the Floyd Acheson Endowment Fund. The FC also reviewed seventeen (17) Gaming requests for gaming slot machines/parts, gaming marketing services, and food & beverage services for a total amount of $1,516,515.34. Page 47 of 353 ■ Investment Updates: As of March 31, 2016 our managed investment funds gained $2,135,344 in value for the fiscal year to date. This is a 3.61% rate of return for our managed portfolios as a whole. The composite benchmark did gain 3.86% rate of return for the fiscal year to date, so our managers did slightly underperform during this time frame. After ending our relationship with Callan Associates, we are now working with Northern Trust to develop the framework for quarterly reporting to the Finance Committee. We anticipate to having the format finalized for presentation to the Finance Committee in June. ■ FC Donations nd In the 2 Quarter ten Donation Requests were reviewed and approved for a total amount of $23,500. The 2nd Quarter Donation activity summary and spreadsheet with more details is attached. ■ Community Fund The FC reviewed twenty six (26) Community Fund requests for funds. All were approved for a total of $7,472.40. One request was to assist a youth with educational trip (fees), three requests were for adults taking beading classes and the remaining requests were for youth development in the form of extracurricular sports activities. There were also four Community Fund Product requests that were approved for 46 cases of Coca-Cola product. The 2nd Quarter CF balance sheet that is attached provides more details. * Specific actions of all requests/activities by the Finance Committee can be found in the minutes that are submitted to the OBC at each of their regularly scheduled meetings. Page 48 of 353 ONEIDA NATION FINANCE ADMINISTRATION N7210 Seminary Road P.O. Box 365 Oneida, WI 54155 Phone: 920- 869-4325 MEMORANDUM TO: Oneida Finance Committee FR: Denise J. Vigue, Executive Assistant-Finance DT: May 20, 2016 RE: Finance Committee Q2 Donations This serves as an update report of the current status and balance in the Finance Committee Donation Line for the Second Quarter. According to the Donation Policy, there was a stipulation of percentage allocations divided and tracked as follows: 40% for Oneida Community Causes; 40% for Local Groups; and 20% for National Groups A spreadsheet is attached detailing the requests approved from January through March 2016 including: the amounts, reasons, and categories. Following is the updated amount and total remaining in each category. ________________________________________________________________________ Finance Committee Donati on Line Totals – Q2 Designations/Percentages Allocated Amt. 1. Oneida Community Causes / 40% 2. Local Groups / 40% 3. National Groups / 20% $17,600 $17,600 $ 8,800 Spend Amt. Remaining Balance $12,500 $12,500 $ 3,500 $5,100 $5,100 $5,300 $44,000 $28,500 $15,500 _________________________________________________________________________ With a limited amount of Donation Funds, the FC’s priority is focused on the Oneida Community here in Wisconsin, all Oneida enrolled members, and organizations that provide services that benefit Oneida members. The FC reviews donation requests at their second meeting of each month and requests are reviewed on a first come first served basis. Page 49 of 353 Oneida Finance Committee - FY 2016 DONATIONS (Beginning Balance $44,000) Balance from Q1 - $39,000. Q2 Meeting Date Name of Requester Amount Requested Representing Category/ Type Request Description /FC Activity FC Action 18-Jan-16 Susan White Church of the Holy Apostles $ 2,500.00 2/Church CHA -upkeep & church maintenance Approved 18-Jan-16 Dr. Sarah Kastelic Nat'l Indian Child Welfare Assn $ 1,000.00 3/NG NICWA Spring Conference sponsorship Approved 18-Jan-16 Jane Jordan Lutheran Soc Svs-WELLSPRING $ 2,500.00 2/Church Funding for Women's Program Approved 18-Jan-16 John Solberg Rawhide, Inc. $ 2,500.00 2/N-f-P Funding for Boys' Programs Approved 18-Jan-16 Matthew Payne Historical Society of the Episcopal Church $ 2,500.00 2/Church 2016 Tri-History Conference Approved 15-Feb-16 George Greendeer Military Order of the Purple Heart-Vets Group $ 2,000.00 2/local vets MOPH Annual Convention @ Radisson Approved $2500resubmit req 14-Mar-16 Chris J. Cornelius Oneida Robert Cornelius VFW $ 2,500.00 1/Oneida Comm Honor Event @ Radisson Approved 14-Mar-16 David Powless Mountain Chief Institute $ 2,500.00 1/Oneida Comm Spirit of the Hoops-Oneida Approved 14-Mar-16 Rae Skenandore Woodland Indian Arts, Inc. $ 2,500.00 1/Oneida Comm Woodland Indian Art Show & Market Approved 14-Mar-16 Tami Polster Walls Family Access Solutions $ 2,500.00 1/Oneida Comm Family Access Solutions Program Approved Mid-Year End Balance - $15,500 Page 50 of 353 FY 2016 - COMMUNITY FUND Second Quarter Requests (Jan 2016 - Mar 2016) JANUARY 2016 Mtg Date Name of Requestor 4-Jan 4-Jan 4-Jan 4-Jan M & S Van Den Heuvel M & S Van Den Heuvel M & S Van Den Heuvel Margorie Mehojah 4-Jan Jodi Skenandore 4-Jan Crystal Meltz Mtg Date 1-Feb 1-Feb 1-Feb 1-Feb 1-Feb Title /Description YMCA Swin Classes-son YMCA Swin Classes-2nd son YMCA Swin Classes-3rd son Green Bay Elite Cheer fees-daughter ITA Silicon Valley Ambassadors SD-Youth Program-trip fees-daughter SD-Youth Volleyball Camp-daughter Req Amt $ $ $ $ 62.00 47.70 47.70 300.00 Action Approved Approved Approved Approved $ $ 300.00 300.00 Approved Approved FEBRUARY 2016 Name of Requestor Dan G. Skenandore Christopher Kurth Joshua Thomas Constance Danforth Shonna Danforth Kana & Juan Zacarias 1-Feb Skenandore Kana & Juan Zacarias 1-Feb Skenandore Kana & Juan Zacarias 1-Feb Skenandore Kana & Juan Zacarias 1-Feb Skenandore Mtg Date Req Cat SD-Youth SD-Youth SD-Youth SD-Youth Req Cat Title /Description Fundraiser Hillcrest Elem PTO-Family Fun Night SD-Adult NX level athletics-class fees SD-Youth WI Crusaders Footbal fees-son SD-Youth STARZ Academy fees- daughter SD-Youth 920 Elite Baseball team fees YMCA Swim & Athletic ClassesSD-Youth daughter YMCA Swim & Athletic Classes-2nd SD-Youth daughter YMCA Swim & Athletic Classes- 3rd SD-Youth daughter YMCA Swim & Athletic Classes- 4th SD-Youth daughter Req Amt 29-Feb Tana Aguirre 29-Feb Tana Aguirre 29-Feb Betty Willems 29-Feb Sandra Gauthier 29-Feb Andrea Cornelius 29-Feb Diane House 29-Feb Paula King Dessart 29-Feb Wendy Alverez 29-Feb Lisa Rauschenbach 29-Feb Brad Skenandore 29-Feb Katsi Danforth Stephenie Muscavitch29-Feb VanEvery Stephenie Muscavitch29-Feb VanEvery 29-Feb Redmon Danforth, Jr 29-Feb Nicole Rommel 29-Feb Dawn Moon-K Req Product $ 1,000.00 Action Approved Approved Approved Approved Approved $ 300.00 Approved $ 300.00 Approved $ 300.00 Approved $ 300.00 Approved 26 Cases $ $ $ 271.00 300.00 175.00 FEB/MARCH 2016 Name of Requestor Req Product Req Cat Req Amt Req Product Title /Description SD-Youth Camp U-Ni-Li-Ya fees-son SD-Youth Camp U-Ni-Li-Ya fees-daughter SD-Adult April 2016 Raised Beadwork classes SD-Adult April 2016 Raised Beadwork classes SD-Youth Green Bay Metro Hoops fees-daughter SD-Adult April 2016 Raised Beadwork classes FundrsEvt ACS-Oneida Relay-for-Life FundrsEvt MoD-Team Oneida Pancake Event SD-Youth WI Blizzard Basketball fess for son SD-Adult D-1 Sports Training classes SD-Youth Synergy Sports Performance fees-son $ $ $ 300.00 300.00 269.00 Action Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved SD-Youth GB Elite Cheer fees-daughter $ 300.00 Approved SD-Youth SD-Adult CommEvt FundrsEvt $ $ 300.00 300.00 Approved Approved Approved Approved GB Elite Cheer fees-2nd daughter D-1 Sports Training classes Oneida Teen Health Career Fair Youth Trip-Bake Sale $ $ $ $ $ $ 300.00 300.00 300.00 300.00 275.00 225.00 20 Cases 5 Cases 6 Cases 9 Cases Page 51 of 353    /  /          Accept Community Development Planning Committee FY '16 2nd quarter report                         Page 52 of 353 Community Development Planning Committee Quarterly Report January – March 2016 CDPC Members Melinda J. Danforth, CDPC Chair Fawn Billie, CDPC Member Tehassi Hill, CDPC Vice Chair Jennifer Webster, Member Lisa Summers, CDPC Member Brandon Stevens, Alternate David Jordan, CDPC Member Purpose To ensure that the Land Use Plan, Comprehensive Plan, Vision Oneida Plan, Housing Plan, all economic development efforts and land use recommendations are working in coordination with each other to improve the Oneida Tribal community and operations. Meetings The CDPC meets every 1st Thursday of the month at 9 a.m. in the Business Committee Conference Room at the Norbert Hill Center. The meeting notice is provided on the Oneida Nation’s website. Activities Summary CDPC Meeting Dates January 7, 2016 February 4, 2016 March 3, 2016 Page 53 of 353 Oneida Land Commission The CDPC invited the Land Commission to begin participating in the meetings. Land Commission assigned Lloyd Powless to attend the meetings on their behalf. Recreation Complex CIP The CDPC began working on reviving the Recreation Facility CIP project that was initially under Governmental Services in 2006. During the first quarter of FY16, the CDPC focused on learning the scope of the previous project in order to determine how to proceed with the project. CDPC determined that CDPC will be the client for this project and will work with the impacted departments and the community to bring forward a CIP package for the Business Committee’s consideration. During the second quarter, the CDPC requested a kick off meeting to be held for this project that would include the Finance Office, Planning, architect and engineering. The purpose of the meeting would be to understand who was assigned to what tasks such as the conceptualization, drafting the project schedule, obtaining community input, identify stakeholders and site selection. Indian Community Development Block Grant The CDPC is looking to provide the Business Committee with a recommendation on the use of the Indian Community Block Grant. Housing is not the only entity that could qualify for this grant, thus CDPC is looking to the CIP list and future projects in order to determine how to best use the grant in future years. OHA Acquisition Strategy With the Business Committee’s passage of the Neighborhood Development plan, the CDPC is focusing on issues related to taxation and Housing Authority’s acquisition strategy. Page 54 of 353 Page 55 of 353 Quality of Life Committee Meeting Minutes for May 12, 2016 Call to Order and Roll Call Meeting called to order by Chairwoman Fawn Billie at 10:02 a.m. Present: Fawn I. Bill, Brandon Stevens, Tehassi Hill; Not present: Treasurer Trish King, Tribal Secretary Lisa Summers; Others present: Tina Pospychala, Mallory Patton, Trina Schulyer, Lois Strong, Pat Pelky, Eric Boulanger, Tina Jorgensen, Dr. Ravinder Vir, Susan House, Debra Powless, Don White II. Approval of the agenda Motion by Brandon Stevens to approve the agenda, deleting new business item V.A, seconded by Tehassi Hill. Motion carried unanimously. III. Approval of Meeting Minutes A. Approve April 14, 2016 Quality of Life Meeting minutes Motion by Tehassi Hill to approve the meeting minutes striking out the last sentence of first paragraph of Item IV.A, seconded by Brandon Stevens. Motion carried unanimously. IV. Unfinished Business A. HHS-MAST Follow-Up Regarding Opioids – Fawn Billie Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to defer HHSMAST follow-up to the next meeting, seconded by Brandon Stevens. Motion carried unanimously. Discussion: Looking to do another community meeting to discuss questions brought up at MAST. Community meetings are being held regarding prescription drugs and over prescription of Opioids and meetings will continue to occur. Awareness is key and the conversations are happening and need to continue. Best defense against this is to improve and increase the knowledge base of the community. Next community meetings are July 12 and Oct. 11, 2016 in the Anna John Residential Care Center dining room. Motion by Tehassi Hill to accept the verbal update, seconded by Brandon Stevens. Motion carried unanimously: B. Services for Disabled Population – Melinda J. Danforth Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to accept the Vice Chair’s recommendation and invite Mallory Patton to the next QOL meeting, seconded by Brandon Stevens. Motion carried unanimously. Discussion: Trying to figure out all of the different areas that have advocates and grouping them together, so that they can work together. Trying to improve services rendered, so that they are more full serviced for the disabled population. Services are provided but they have to remain within the service area, which is on the reservation. ARDS, Social Services, Elder Services and Oneida Police Department (Cop program) all assist and work together, where and when they can. The BC could mandate a bed for emergency situations, so that if the nursing home is full, they have a bed open for emergency referrals. There needs to be a better working relationship between all the different areas. What is needed is a better case management system or an Quality of Life Committee Meeting Minutes for May 12, 2016 Page 1 of 3 Page 56 of 353 Interdisciplinary team to enable sharing of information, to better serve our disabled population. A universal consent form would give all needed areas access to their information. Contact Law Office to find out of this is a viable solution to the problem. Mallory Patton would be the contact person for the disabled population. Debra recommend that her and Trina could put together a BC consent referral form for the BC to use when an individual contacts them for anything and then it can be tracked and taken care of in a timely manner. Motion by Tehassi Hill to have the QOL Chairwoman meet with the Law Office to draft a universal request form to provide to Social Services for case management and to bring back within 30 days, seconded by Brandon Stevens. Motion carried unanimously. Motion by Tehassi Hill to request GSD to formulate a referral consent form for the BC and send to the QOL Chairwoman to be placed on the next BC agenda for adoption, seconded by Brandon Stevens. Motion carried unanimously. New Business A. Copyrights Policy – Fawn Billie/Steve Webster Deleted from the agenda V. VI. Standing Items A. Drug Task Force Update - Fawn Billie Excerpt from January 14, 2016 Quality of Life Meeting: Motion by Trish King to accept the update; to have Fawn contact Housing for additional information, schedule a work meeting with the Task Force and Oneida Tribal School Student Council, YES, and Sarah’s group (yetiyatanunha?) to create a social marketing strategy on drug use in Oneida, second by Tehassi Hill. Motion carried unanimously. Excerpt from December 10, 2015 Quality of Life Meeting: Motion by Tehassi Hill to accept the Drug Task Force update, and the Drug Task Force reach out to TinaJorgensen to facilitate them through the social marketing plan, and the Drug Task Force coordinate a meeting schedule, and a community meeting be held to create awareness of signs of drug abuse coordinated by Tina Jorgensen on January 12, second by Brandon Stevens. Motion carried unanimously. 1. Technical Assistance Training Update – Eric Boulanger Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to accept the update and approve going forward with the July 6 and 7 training dates and develop the list of who will attend for employees for the next meeting, seconded by Brandon Stevens. Motion carried unanimously. Discussion: A draft flyer was presented and discussed. It was asked, is there a specific drug that should be touched on at the community event held on the second day, after the general overview given? Opiates, heroin and Meth. Target population for day one is public service individuals. There will be a different flyer for the community event. Case manager people who actually enter homes should attend this training. Division directors and Quality of Life team will send recommendations on who should attend from different areas to Eric Boulanger. Final draft of both flyers will be sent to QOL team and an e-poll will be conducted. Motion by Tehassi Hill to rescind April 14, 2016 Quality of Life motion identifying July 6 and 7 for the training dates, due to the instructor not being available those dates, seconded by Brandon Stevens. Motion carried unanimously. Quality of Life Committee Meeting Minutes for May 12, 2016 Page 2 of 3 Page 57 of 353 Motion by Brandon Stevens to accept the Drug Task Force update and that the Drug Identification and Recognition to Support Tribal Justice training be held September 7-8, 2016 at the Radisson, seconded by Tehassi Hill. Motion carried unanimously. 2. Social Marketing Plan Update – Fawn Billie Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to accept the updates and ask Fawn Billie to follow up with the School Board regarding the Youth Risk Behavior Survey, seconded by Brandon Stevens. Motion carried unanimously. B. Wellness Facility Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to accept the information packet presented by Tina Jorgensen regarding Shiprock Hills plan and defer the discussion to the next QOL meeting, seconded by Brandon Stevens. Motion carried unanimously. Discussion: The Government just sent out an email in regards to disbursing Stadium compact funds and the QOL Chair will have further discussion with the BC around this and upcoming tribal meetings coming up where this can be discussed. Shiprock Hills was discussed in regards to potential wellness facility here. Training for individuals here could be provided and they could become a certifier for a wellness facility. QOL Chair will work with Brandon’s office and the mentorship program he is currently working on. May 13, 2016 is the last day for the Exercise at Work pilot and participants are being asked to turn in all information. The statistician is going on a leave, so all information will not be compiled for the June BC meeting. Asking to be placed on the second BC meeting of July. Motion by Brandon Stevens to accept the verbal update regarding Shiprock Hills, seconded by Tehassi Hill. Motion carried unanimously. VII. VIII. IX. Reports Additions Adjourn Motion by Tehassi Hill to adjourn at 11:43 a.m., seconded by Brandon Stevens. Motion carried unanimously. Quality of Life Committee Meeting Minutes for May 12, 2016 Page 3 of 3 Page 58 of 353 Page 59 of 353 Page 60 of 353 IX. GENERAL TRIBAL COUNCIL A. Approve request from Petitioner Frank Cornelius to be first on the August 10, 2016, special GTC meeting agenda Sponsor: Lisa Summers, Tribal Secretary B. Approve meeting materials for the August 10, 2016, special General Tribal Council meeting Sponsor: Lisa Summers, Tribal Secretary C. Accept petition submitted by Leland Ninham regarding free child care for employees as information and direct Tribal Secretary to notify Petitioner of the action taken Sponsor: Lisa Summers, Tribal Secretary These agenda items contain information for Tribal Members only. Please visit the Business Committee Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials. Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/ For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email to TribalSecretary@oneidanation.org. Thank you. Page 262 of 353    /  /                                       Page 263 of 353                                 Page 264 of 353    /  /                                         Page 265 of 353                       Page 266 of 353 Tribal/State Title IV-E Financial Agreement This financial agreement is made and entered into this by and between the Oneida Nation (hereinafter “the Tribe”), a sovereign nation, at 2640 West Point Road, Green Bay, WI 54304, and the Wisconsin Department of Children and Families (hereinafter “the Department”), the state Title IV-E agency, 201 E. Washington Ave., Madison, WI 53708. Purpose of Agreement WHEREAS, 42 U.S.C. § 672(a)(2), also referred to as Part IV-E of the Social Security Act, requires that an agreement exist between the State Title IV-E agency and a sovereign nation as a mechanism for the sovereign nation to obtain Federal IV-E funds in accordance with Title IV, Part E, section 472(a)(2). WHEREAS, the Department is the state agency responsible for the compliance with Federal requirements of the Title IV-E foster care program in Wisconsin and administration of the State Title Plan for Title IV-E of the Social Security Act. WHEREAS, this agreement is necessary to establish a mechanism to enable the Tribe to obtain Federal Title IV-E reimbursement for the foster care administrative costs for Indian children when such placements are ordered by the State or Tribal circuit courts. WHEREAS, the Department recognizes its responsibility in giving full faith and credit to public acts, records, and judicial proceedings of a tribal court applicable to Indian child custody proceedings to the same extent given to any other entity as required by 25 U.S.C. § 1911(d). WHEREAS, the Department recognizes that the Tribe, as a sovereign nation, has authority to make decisions related to the care and protection of its children through the exercise of jurisdiction over placement and care responsibilities for all appropriate child(ren), and will designate the services to be provided by order of the State or Tribal court. WHEREAS, 25 U.S.C. § 1919, also referred to as the Indian Child Welfare Act (ICWA), authorizes states and Indian Tribes to “enter into agreements with each other respecting the care and custody of Indian children”. Both parties agree that this document is consistent with the law, intent and spirit of the Indian Child Welfare Act and the Wisconsin Indian Child Welfare Act. WHEREAS, the parties to this agreement understand and agree that the State and its counties and other agents, in its supervisory role shall comply with the mandates of the Federal Indian Child Welfare Act. Based on these principles, this agreement allows for the Department to provide IV-E foster care and/or administrative reimbursement to the Tribe for the administrative costs of Tribal social services activities for children who are in Title IV-E eligible placements, kinship care placements where the Tribe is performing active licensing efforts, or are candidates for foster care. Page 267 of 353 THEREFORE, it is further agreed: A. General Provisions: I. The Tribe may choose to claim Federal Title IV-E foster care maintenance, administrative, enhanced training or all types of reimbursement under this agreement. The Tribe may choose to claim specific types of costs for administrative reimbursement. The agreement may be modified to change the types of costs included for Title IV-E reimbursement. II. The Department has an agreement with the Inter-tribal Child Welfare (ICW) Training Partnership to pass-through Title IV-E reimbursement at the enhanced training reimbursement rate for training provided to tribal child welfare staff. The Tribe may claim reimbursement for training provided by the Tribe, at the administrative or enhanced training rate, whichever is applicable. The Department and Tribe will collaborate to establish, review, and update an annual training plan to facilitate claiming for training provided by the Tribe. III. The Department and Tribe shall cooperate in carrying out the intent and purpose of this agreement. IV. The Department Tribal Consultation Policy shall be used to resolve any conflicts that may arise between the Department and the Tribe regarding implementation of this agreement, except that any conflict pertaining to this agreement shall be resolved between the Tribes and the Department and shall not be referred to the Department of Administration. In the event that a conflict cannot be resolved through the dispute resolution method referred to in Section D. II by the Tribe and the Department, the parties may terminate the agreement. V. The Tribe must make maintenance payments and pay for Tribal child welfare administrative costs from Tribal, State general purpose revenue (GPR), or Bureau of Indian Affairs (BIA) funds. Other federal funds approved by a federal agency may be used as reimbursement for Title IV-E reimbursement. The Tribe must ensure that funds used as the basis for Title IV-E reimbursement are not used as match for other Federal funding sources. VI. Title IV-E revenue will be distributed to Tribe as part of the state/tribal contract using a financial reporting system determined by the Department. VII. Title IV-E revenue received by Tribe must be used for Tribal child welfare services, including maintenance payments, funding of Tribal child welfare staff, and services to children and families. IV-E revenue may also be used to fund and support Tribal attorneys working with child welfare cases. VIII. The Tribe must adhere to all Federal Title IV-E regulations and requirements, as described in the Code of Federal Regulations (CFR), Title 45, Part 1355.30(p)(4) and Part 1356(c)(7). This includes all current and future Title IV-E reporting and claiming requirements. Page 268 of 353 IX. The Tribe must comply with the portions of the Wisconsin Title IV-E State Plan applicable to administrative cost claiming. This Tribal IV-E agreement does not limit the authority of the Department to administer the Title IV-E State Plan. Future modifications to the Title IV-E State Plan will apply to this agreement. The Department shall provide written notice to the Tribe of pending modifications of the Title IV-E State Plan affecting this agreement and provide the Tribe with an opportunity for input. X. The Tribe must comply with the Wisconsin Title IV-E Eligibility and Reimbursability Policy Manual. This Tribal IV-E Agreement does not limit the authority of the Department to administer the Title IV-E Eligibility and Reimbursability Policy Manual. Future modifications to the Title IV-E Eligibility and Reimbursability Policy Manual will apply to this agreement. The Department shall provide written notice to the Tribe of future modifications of the Title IV-E Eligibility and Reimbursability Policy Manual affecting this agreement and provide the Tribe with an opportunity for input. XI. The Department shall provide the Tribe with training, technical assistance and support in order to ensure appropriate claiming and to adjust Title IV-E claims related to ineligible claims or underpayments. Training and technical assistance will be provided on-site at the Tribal office to the extent feasible. XII. To the extent that confidential personal information must be shared for purposes of claiming Title IV-E reimbursement, both parties to this agreement agree to protect confidential information and adhere to federal, state and Tribal privacy protections to the extent applicable. XIII. The Tribe shall make records that support maintenance and administrative claims available to the Department for quality assurance reviews. Records will be made available at the Tribe’s office at reasonable times upon request of the Department. Tribal staff may be present during the records review. XIV. The Tribe shall provide, from an independent certified public accountant, an audit of Federal funds in accordance with OMB A-133 and provide a copy of such audit to the Department within 60 days of the receipt of the audit by the Tribe. Upon request, the Department will assist the Tribe in providing Tribal auditors with instructions for reviewing Title IV-E documentation. XV. The Tribe acknowledges that the United States Department of Health and Human Services (DHHS), Administration of Children and Families (ACF), the Wisconsin Department of Children and Families (DCF) and the Wisconsin Legislative Audit Bureau (LAB) conduct periodic reviews of the Title IV-E eligibility and claiming processes. Upon advanced written notice the Tribe will make the following information available for an onsite review:   Case files of children in foster care determined to be Title IV-E Reimbursable and/or Eligible, if Title IV-E Maintenance reimbursement is applicable. Case files of children determined to be Title IV-E Candidates for foster care, as defined in Section C, Item XIII. Page 269 of 353   Appropriate fiscal and staff time records used in the calculation of administrative claiming. Licensing files for Tribal foster care providers. If the reviewing party is requesting a sample of cases that does not exceed the greater of ten Tribal child welfare case records or 10 percent of the Tribe’s total current child welfare caseload, the tribe shall make all reasonable efforts to provide the reviewing agency with original records or copies of relevant portions of records as requested by the agency. The records and case files shall at all times remain the property of the Tribe. All reviews shall take place at either the Tribe’s ICW Department or Law Office. No case files shall be removed offsite. Tribal staff may be present during the records review. XVI. This agreement may be modified and expanded to include the claiming of maintenance and administrative costs associated with the adoption assistance and/or subsidized guardianship programs if these programs are implemented by the Tribe. B. Maintenance Claims: Not under current consideration – may be added via contract amendment. C. Administrative Claims: I. The Tribe may choose any or all of the following costs for IV-E administrative reimbursement as specified in Appendix A: A. Foster care case management activities. B. Foster home recruitment and licensing. C. Prevention of out-of-home placement activities. D. Child Welfare Training E. Child protective legal services as defined in Numbered Memo 2007-02. http://dcf.wisconsin.gov/memos/num_memos/2007/2007-02.pdf F. Foster parent training activities as defined in Numbered Memo DSP 2011-06. http://dcf.wisconsin.gov/memos/num_memos/DSP/2011/2011-06.pdf G. Local operating costs for the eWiSACWIS system as defined in Numbered Memo 2007-12. http://dcf.wisconsin.gov/memos/num_memos/2007/2007-12.pdf II. The Tribe shall provide information to the Department regarding allowable costs and activities of Tribal child welfare, legal and other staff to determine the amount of allowable costs that can be claimed for Title IV-E administrative reimbursement. III. The allowable administrative activities for Title IV-E reimbursement do not infringe on the sovereignty of the Tribe to establish Tribal policies and procedures, including Tribal children’s code, Foster Care policy and Foster Home licensing procedures, including the tribal licensing of off-reservation Foster Homes. However, payment shall be provided for according to all applicable laws, regulations and policy guidance. Full faith and credit will be given by the Department to Tribal policies and procedures as provided under Wisconsin Statutes, WICWA and general tribal full faith and credit actions, Wis. Stat. Sections 48.028(3)(f) and 806.245. Page 270 of 353 IV. Staff of the Tribal child welfare agency, that has placement and care responsibility for children placed in out-of-home care, shall participate in a Social Services Administrative Tribal Time Study (SSATTS), identified in Appendix C, to document activities related to case management, foster home licensing, prevention of placement, and foster parent training to determine the portion of staff time that is allowable for Title IV-E reimbursement. Tribal staff participating in the SSATTS shall be part of a time study that is conducted for a period of two week on a quarterly basis. All completed time study results will be submitted to the Department on a timely basis. V. The Tribe may exercise the option to use a 100% time reporting process if all information required to complete a Title IV-E claim is included in the Tribe’s time study report. This time study report is due to the Department within 15 business days following the end of the month in which time study information is requested by the Department. The report must contain the activity codes and corresponding definitions as prescribed in item V of this section. VI. The Tribe shall act as the administrator and fiscal reporting agent for purposes of operating the SSATTS. The Tribe is responsible for: A. Appointing and maintaining a SSATTS coordinator who will: • Be responsible for the overall operation of the time study; • Ensure appropriate staff understand SSATTS requirements and complete training on activity codes used in the time study; • Monitor staff participation in the time study and completeness of time study results; • Be the singular contact for the Department for responding to questions and resolving problems or issues regarding time study results. • Not be a participant in the SSATTS. B. Appointing and maintaining a SSATTS fiscal representative who will: • Be responsible for the accurate completion of the quarterly cost report to the Department within the required timeframe. • Be the singular contact for the Department for responding to questions and resolving problems or issues regarding the quarterly cost report. • Report direct and indirect expenditures to the Department using the Cental Office Reporting (CORe) system. Note: the SSATTS Coordinator and the SSATTS Fiscal Representative can be the same person. VII. The Tribe shall ensure that staff participating in the time study, the SSATTS coordinator and fiscal representative have completed all necessary training regarding Title IV-E requirements. Training and technical assistance will be provided by the Department on-site at the Tribal office to the extent feasible. VIII. The Tribe shall submit the following claiming reports for reimbursement of eligible expenditures: Page 271 of 353  Quarterly Cost Reporting (Appendix B) – The Tribe shall submit the certified quarterly cost report via the CORe system within 30 days following the end date of the first quarter. The tribe may use Appendix B or similar format to calculate direct, allocated, and indirect costs. . Costs reported late shall be added to the next quarterly claim.  Title IV-E Tribal Time Study The Tribe shall ensure that all required staff complete the quarterly time study within 15 business days of the last day of the quarterly study period. The Tribal claiming reports received by the Department, in a timely manner, will be processed for the federal IV-E claim in that quarter. Any reports received by the Department more than 30 days after the end date of the quarter shall be delayed for processing and included in the next Title IV-E claim. Claiming reports received by the Department more than one year after the original due date will not be eligible for reimbursement. IX. The Tribe shall maintain an accounting and financial management system and/or procedures adequate to support the amount of administrative costs reported to the Department for the Title IV-E administrative claim. These costs include personnel costs for Tribal child welfare staff, other administrative costs for the Tribal child welfare program, and indirect or overhead costs charged by the Tribe to the child welfare program. X. Direct costs for staff that are allocated across several units (which may include Tribal attorneys) shall be calculated using a consistent time reporting methodology proposed by the tribe and approved by the Department. This methodology must be consistent with cost allocation methods used for other funding sources, including federal grants. If applicable, the methodology must also reduce total allocable expenses to account for the portion of allocable staff expenses that are in the indirect cost pool, if any. Tribes are responsible for ensuring that the legal staff time allocation method used meets existing annual single audit and other applicable audit requirements. XI. The Tribe shall ensure that costs submitted for Title IV-E reimbursement shall be the actual costs, to be determined in accordance with costs principles outlined in OMB Circular A-87 and any subsequent applicable amendments to federal cost principles, and are accorded consistent treatment through the application of generally accepted accounting principles appropriate to the circumstances. The Tribe shall make its cost allocation plan for federal funds available to the Department upon request. XII. The Department shall use a statewide Tribal claiming penetration rate for applicable costs in all administrative claims. The Department will provide the estimated statewide Tribal claiming penetration percentage rate to the Tribe on an annual basis. The actual statewide penetration rate will be used for the quarterly claim. XIII. When claiming Title IV-E administrative reimbursement for prevention of placement case management activities provided to children who are at risk of out-of-home placement (candidates for foster care), the Tribe must comply with the following requirements: Page 272 of 353 • • • • Make a determination that the children are at imminent risk of out-of-home placement in a written service plan, safety plan, or through evidence of court proceeding describing the child’s imminent risk of placement, with a redetermination made every six months. Have a State or Tribal court order or service plan in place during each sixmonth period services are being provided to prevent placement. Risk of placement is limited to placement in a licensed, foster care-related setting. Children at risk of a correctional or detention placement cannot be identified and claimed as a candidate for foster care. Other requirements for candidates for foster care as specified in the Title IV-E Eligibility and Reimbursability Policy Manual. XIV. The Tribe shall provide the Department with an explanation of the procedures used to identify children as candidates for foster care and make determinations that the children are at imminent risk of placement. This includes copies of formats used for all case plans, safety plans or court orders that will be used to make candidate determinations. XV. If the Tribe allows the Inter-tribal Child Welfare (ICW) Training Partnership or other state training partnerships to use Tribal staff and travel expenses as match to claim Title IV-E training reimbursement, the Tribe shall not claim those expenses for Title IV-E administrative reimbursement. Expenses used by the ICW Training Partnership or other training partnerships as match must be subtracted from the Tribe’s Title IV-E administrative claim, as specified in Numbered Memo 2001-10. XVI. The ICW Training Partnership and other training partnerships are responsible for notifying the Tribe of the amount of Tribal staff and travel expenses used as match. These notices shall be used by the Tribe in making adjustments to the Title IV-E administrative claim. XVII. The Department shall provide Tribes with a quarterly statement showing the amount of Tribal costs included in the Federal Title IV-E claim, the actual Tribal penetration rate, net amount of Title IV-E reimbursement to the Tribe for that quarter, and any adjustments to prior quarter claims. XVIII. The Tribe acknowledges that repayment of ineligible Federal Title IV-E administrative costs may occur for costs determined to be in error during an audit review. Errors associated with the Tribe providing inaccurate information to the Department will be corrected via an adjustment to the next quarterly claim. Errors associated with the Department incorrectly calculating the Title IV-E claim after all appropriate cost information was provided by the Tribe will be corrected by the Department via an adjustment to the next quarterly claim. Page 273 of 353 D. Additional Terms: I. This agreement shall remain in effect from the date of signing, unless modified by agreement of all parties. II. In the event a dispute arises that cannot be resolved by the Tribe and the Department, both parties shall use the Department’s Policy Regarding Consultation with Wisconsin’s Indian Tribes, or another mutually agreed upon dispute resolution method: http://dcf.wisconsin.gov/tribal_relations/pdf/consultation_policy.pdf Either party, without cause, may terminate this agreement by giving 60 day written notice, delivered by mail or in person, to the other party to the agreement. III. Tribes may terminate this agreement and submit Title IV-E claims directly to the federal government. The Department will submit Title IV-E claims on behalf of the Tribe until a direct federal claim agreement takes effect and continue to submit all necessary adjustments to prior claims. IV. In the event of a breach of this agreement, either party may terminate the agreement by written notice to the other party. Such notice shall specify the breach, and the party to whom notice is given shall have 30 days from the date of receipt of the notice to cure the breach. If the breach is not cured, termination shall become effective on the 31st day following receipt of notice, or such later date as specified in the notice. V. Termination of this agreement does not absolve the Tribe of responsibility for repayment of ineligible costs or the Department of responsibility for reimbursements calculated incorrectly as described in item C.XVII. Should the agreement be terminated, the Department may recover any unpaid costs from other State or Federal funds provided by the Department to the Tribe, however, the Department shall provide the Tribe with 30 days’ notice of intent to recover unpaid cost before garnishing any funds, and unpaid costs may not be withheld on applicable State- or Federally-restricted funds VI. Each party shall be solely responsible for fiscal or other sanctions occasioned as a result of its own violation of requirements applicable to the performance of this agreement. Nothing in this agreement shall be construed, expressed or implied as a waiver of the State’s or the Tribe’s sovereign immunity. Page 274 of 353 Signatures: Tribal Representatives: Family Support Services Director Date: Social Services Area Manager Date: Governmental Services Director Date: Oneida Business Committee Chair/Vice Chairperson Date: Department Representatives: (Secretary) Date: (Director) Date: (Fiscal) Date: Page 275 of 353 Appendix A: Costs Included in Tribal Title IV-E Claim Type of Title IV-E Costs Included in Tribal Claim Out-of-Home Placement Maintenance Costs Administrative Costs: Foster care case management activities. Foster home recruitment and licensing. Prevention of out-of-home placement activities (candidates for foster care). Child Welfare Training (Enhanced Rate) Child protective legal services as defined in Numbered Memo 2007-02. Foster parent training activities as defined in Numbered Memo 2008-01. Local operating costs for the eWiSACWIS system as defined in Numbered Memo 2007-12. Yes/No Start Date Page 276 of 353 Appendix B: Tribal Title IV-E Funding - Quarterly Cost Report Eligible Administrative Expenditures Quarter Ending ________________________________ Foster Care Case Management, Foster Home Licensing, and Prevention of Placement 1a. Social Service Unit Supervisor/Manager salaries 1b. Social Service Unit Supervisor/Manager fringe 2a. Social Service Unit Workers, Aides and Specialists salaries 2b. Social Service Unit Workers, Aides and Specialists fringe 2c. Allocated Costs (attorneys, legal aides, and other staff directly charged to multiple units) 3. Travel costs associated with 1a. and 2a. 4. Supplies, space, telephone and equipment directly identified to the Social Services Unit associated with 1a. and 2a. 5. Administrative Management and Support Overhead (indirect) costs proportional to above identified staff costs 6. Subtotal Quarterly Costs Foster Parent Training Child Welfare Training Child Welfare Legal Services Local eWiSACWIS Operations Certification: I certify that the quarterly costs above are actual costs, determined in accordance with OMB Circular A-87 and are paid from public sources other than federal funds, or funds used to match other federal funds, or from permissible federal funds. _______________________________________, ___________________________, ______________ Signature Title Date Eligible administrative expenditures are Tribal costs associated with providing non-purchased Social Services. The total provided/administrative Social Service costs are defined as those costs generally associated with staff identified under 'Social Service Unit'. Page 277 of 353 Appendix C: TRIBAL TITLE IV-E TIME STUDY INTRODUCTION AND INSTRUCTIONS A. Introduction In order to claim Title IV-E funds for the cost of administering a child welfare foster care program it is necessary to complete a time study to determine how much staff time is specifically spent on working with children in Title IV-E reimbursable activities. Staff will participate in a two week time study by completing daily activity sheets to identify federally claimable activities. B. Target Population The population of children for whom Title IV-E administrative claiming may occur is: 1. Children who are in Tribal or county licensed foster care or kinship care setting and are under the placement and care responsibility of the Tribe; or 2. Children who are placed in county licensed foster homes or approved kinship care placements via county court orders or voluntary placement agreements; or 3. Children receiving in-home services and are considered to be candidates for out-ofhome care (see below) if those in-home services were not provided. Candidates for out-of-home care require the following documentation: A defined case plan which clearly indicates that, absent effective preventive services, foster care is the planned arrangement for the child. The decision to remove a child from home is a significant legal and practice issue that is not entered into lightly. Therefore, a case plan that sets foster care as the goal for the child absent effective preventive services is an indication that the child is at serious risk of removal from his/her home because the State agency believes that a plan of action is needed to prevent that removal. The target population includes children who meet any of the above criteria and are: 1. Wisconsin residents; or 2. Wisconsin children placed in other states under ICWA or Tribal provisions; or 3. Out of state children placed in Wisconsin under ICWA or Tribal provisions and case supervision is requested by the placing state. C. Frequency The Title IV-E Tribal time study will be conducted by Tribal staff for a period of two weeks, determined by the Department each quarter, and submitted to the Department as part of the quarterly cost reporting process. D. Participants Staff that are required to be included in the Tribal time study include: 1. Those who provide case management and service coordination directly to children in out-of-home placement, Page 278 of 353 2. Those who provide case management and service coordination directly to children receiving in-home services who are considered candidates for foster care, 3. Those whose duties include recruiting, licensing, supporting, and training foster care providers, 4. Those whose duties are split between case management and administrative or other activities. Prior to the start of each quarter, the time study coordinator must submit a roster of agency employees who are required to be part of the time study using Appendix D or equivalent electronic format. Staff that shouldn’t be included in the time study are as follows: 1. Those whose activities fall under support staff activities, 2. Staff who primarily provide direct service to families (i.e. counseling, in-home therapy, homemaking, etc., 3. Supervisors, 4. Temporary and/or LTE employees, 5. Staff already included in an Income Maintenance time study roster, 6. Staff whose salary is paid by another federal funding source, with the exception of funds from Bureau of Indian Affairs (BIA). E. Quarterly Time Study Each staff listed on the time study roster must complete an online survey for all days and hours worked during the time study period. Each survey is broken down into 15 minute intervals for the worker to fill in using the one activity code that best describes the activity they were performing at that time: 01 – OUT-OF-HOME CARE (OHC) CASE MANAGEMENT 02 – OHC SERVICE COORDINATION AND SUPPORT 03 – IN-HOME PLACEMENT PREVENTION AND SERVICE COORDINATION 04 – OHC JUDICIAL HEARING PARTICIPATION 05 – IV-E ELIGIBILITY ASSISTANCE 06 – FOSTER HOME RECRUITMENT AND SUPPORT 07 – ATTENDING CHILD WELFARE TRAINING 08 – ADOPTION ASSISTANCE ACTIVITIES 09 – THERAPY AND COUNSELING SERVICES 10 – OTHER PROGRAM AND SOCIAL SERVICE ACTIVITIES 11 – GENERAL ADMINISTRATION ACTIVITIES Page 279 of 353 Appendix D: TRIBAL TITLE IV-E TIME STUDY MASTER LIST OF EMPLOYEE ROSTER Name of Tribe: Time Study Period: from mm/dd/yyyy to mm/dd/yyyy Roster Contact Person: Telephone Number: Email Address: Agency Name Job Description First Name Middle Initial Tribal Title IV-E Time Study Master List of Employee Roster 10/31/12 dh Last Name Telephone Number Email Address Page 280 of 353 Page 281 of 353 Page 282 of 353 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 06 / 22 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Report Accept as Information only Action - please describe: Accept travel report – Secretary Lisa Summers and Councilwoman Fawn Billie – MAST Impact Week 2016 – Washington DC – April 26-29, 2016 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Billie, Council Member Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 283 of 353 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Fawn Billie Travel Event: MAST Impact Week 2016 Travel Location: Departure Date: Projected Cost: Lisa Summers Washington DC 04/26/2016 FB: $1400.00 LS: $1400.00 Return Date: Actual Cost: Date Travel was Approved by OBC: 04/29/2016 FB: $2432.54 LS: $2402.59 03/30/2016 Narrative/Background: There were 18 out of the 35 Tribes in attendance along with one (1) other Tribal organization. Some highlights included:  Tribal Leaders Round Table discussion star [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A508538bf4b459346. Public record. Not legal advice.