# Oneida Business Committee (2022) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A48ca442db3164040 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 223 Oneida Business Committee Regular Meeting 8:30 AM Wednesday, January 26, 2022 Virtual Meeting – Microsoft Teams1 Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. NOTICE Effective August 20, 2021, the Norbert Hill Center Administrative Offices are closed to the public; this include OBC meetings. Any person who has comments or questions regarding open session items may submit them via e-mail to the OBC at secretary@oneidanation.org no later than the close of business the day before the OBC meeting. Any comments or questions received shall be noticed to the OBC and entered into the record as a handout by the BC Support Office. The meeting will also be conducted using Microsoft Teams, please contact the BC Support Office at 920-869-4364 for instructions on how to join virtually. The decision to close Norbert Hill Center Administrative Offices to the public is due to both the rise in COVID-19 cases throughout both Brown and Outagamie Counites, as well as to ensure compliance with protocols relating to public access to the Oneida Nation High School. I. CALL TO ORDER II. OPENING A. Special Recognition for years of service Sponsor: Todd VanDen Heuvel, Executive HR Director III. ADOPT THE AGENDA IV. MINUTES A. Approve the January 12, 2022, regular Business Committee meeting minutes Sponsor: Lisa Liggins, Secretary 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Agenda Page 1 of 5 January 26, 2022 Public Packet V. 2 of 223 RESOLUTIONS A. VI. VII. Adopt resolution entitled Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Legislation Sponsor: Tehassi Hill, Chairman APPOINTMENTS A. Determine next steps regarding two (2) vacancies - Oneida Airport Hotel Corporation Sponsor: Lisa Liggins, Secretary B. Determine next steps regarding five (5) vacancies - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Liggins, Secretary STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE 1. B. C. VIII. Accept the December 2, 2021, regular Community Development Planning Committee meeting minutes Sponsor: Lisa Liggins, Secretary FINANCE COMMITTEE 1. Approve the January 3, 2022, regular Finance Committee meeting minutes Sponsor: Tina Danforth, Treasurer 2. Approve the January 17, 2022, regular Finance Committee meeting minutes Sponsor: Tina Danforth, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Approve the December 15, 2021, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Approve the Oneida Nation Arts Board bylaws amendments Sponsor: David P. Jordan, Councilman STANDING ITEMS A. ARPA LR Updates and Requests/Proposals (none) Oneida Business Committee Regular Meeting Agenda Page 2 of 5 January 26, 2022 Public Packet IX. 3 of 223 TRAVEL REQUESTS A. X. Approve the travel report – Councilman Kirby Metoxen – 2022 Executive Council Winter Session – Washington DC – February 13-17, 2022 Sponsor: Kirby Metoxen, Councilman NEW BUSINESS A. Research Request: Priscilla Belisle-University of Minnesota-"A Haudenosaunee Intrinsic Multiple Case Study on the Influence of Dissonance on Yukwatsistay^ for Young Oneida Women at Predominantly White Institutions" – Review and determine next steps Sponsor: Jo Anne House, Chief Counsel B. Research Request: Dr. Courtney Cottrell-regarding Brothertown Materials Collection and Book Project – Never Neutral: U.S. Museums and the Politics of Interpretation – Review and determine next steps Sponsor: Jo Anne House, Chief Counsel C. Accept the Building Demolitions status report - CIP # 07-009 Sponsor: Mark W. Powless, General Manager D. Accept the Oneida Food Pantry report Sponsor: Mark W. Powless, General Manager Oneida Business Committee Regular Meeting Agenda Page 3 of 5 January 26, 2022 Public Packet XI. 4 of 223 REPORTS A. XII. OPERATIONAL 1. Accept the Oneida Comprehensive Health Division (OCHD) FY-2022 1st quarter report (10:00 a.m.) Sponsor: Mark W. Powless, General Manager 2. Accept the Environmental, Health, Safety, Land & Agriculture Division FY2022 1st quarter report Sponsor: Mark W. Powless, General Manager 3. Accept the Government Services Division FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager 4. Accept the Public Works Division FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager 5. Accept the Management Information Systems FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager 6. Accept the Tribal Action Plan FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager 7. Accept the Big Bear Media FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager 8. Accept the Education & Training FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager 9. Accept the Grants FY-2022 1st quarter report Sponsor: Mark W. Powless, General Manager EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Council report Sponsor: Jo Anne House, Chief Counsel 2. Accept the General Manager report Sponsor: Mark W. Powless, General Manager 3. Accept the Intergovernmental Affairs, Communications, and Self-Governance January 2022 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 4. Accept the December 2021 Treasurer's report Sponsor: Tina Danforth, Treasurer Oneida Business Committee Regular Meeting Agenda Page 4 of 5 January 26, 2022 Public Packet 5 of 223 B. XIII. NEW BUSINESS 1. Accept the January 11, 2022, BC Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant/Oneida Business Committee 2. Review applications for two (2) vacancies - Oneida Airport Hotel Corporation Sponsor: Lisa Liggins, Secretary 3. Review applications for five (5) vacancies - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Liggins, Secretary 4. Approve the Oneida Airport Hotel Corporation ARPA FRF funding request Sponsor: Kathy Hughes, Chairwoman/Oneida Airport Hotel Corporation 5. Determine next steps regarding the FY-2023 employment cap Sponsor: Lisa Liggins, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 5 of 5 January 26, 2022 Public Packet 6 of 223 Special Recognition for years of service Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Acknowledge Years of Service Recipients for 1st Quarter 2022 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 7 of 223 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☒ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Tehassi Hill, Chairman Primary Requestor: Todd VanDen Heuvel, Executive HR Director Revised: 11/15/2021 Page 2 of 2 Public Packet 8 of 223 YEARS OF SERVICE RECIPIENTS 1ST QUARTER FY'22 OCT - DEC Name SKENANDORE,STEPHANIE L Emp # 964 Supervisor Name KRIESCHER,MARI ADOH Oct 9, 1986 Years 35 MELCHERT,KAREN J 1265 HARVATH,JESSALYN M Oct 9, 1986 35 PETERS,MARY ANN 5341 JOURDAN-BIELKE,TINA L Oct 9, 1986 35 METOXEN,TERRY J 6505 MAXAM,JOEL Nov 5, 1986 35 DANFORTH,PAUL F 547 COTTRELL,SCOTT D Oct 1, 1991 30 KING,APRIL L 1529 JOURDAN-BIELKE,TINA L Oct 17, 1991 30 DANFORTH,MELINDA K 5203 VANDENHEUVEL,TODD Oct 22, 1991 30 WILSON,DONALD O 1231 METOXEN,LAMBERT Nov 5, 1991 30 SKENADORE,CLINTON V 697 METOXEN,LAMBERT Nov 25, 1991 30 30 KING,INGRID F 406 KUROWSKI,DEBRA Dec 3, 1991 HERNANDEZ,DIANA J 6345 LARSON,DAVID L Dec 19, 1991 30 WAUTIER,LYNN D 1204 SANTIAGO,CHERICE A Dec 26, 1991 30 SKENANDORE,LEROY 5757 EMERSON,DAVID Dec 30, 1991 30 KING,CARIE A 5451 FUSS,CHAD M Dec 30, 1991 30 NAPIER,NICHOLE L 5392 METOXEN,LAMBERT Dec 31, 1991 30 YOUNKLE,DOUGLAS R 3963 NINHAM,JOANN E Oct 14, 1996 25 BOULANGER,ANESSA R 8578 DANFORTH,KATSITSIYO T Oct 21, 1996 25 SKENANDORE,SHARON M 2559 NINHAM,JOANN E Oct 28, 1996 25 METOXEN,JAIME L 3413 MCLESTER,DANA Nov 18, 1996 25 KREUTZINGER,ANNE V 3995 BUSCH,TAMI L Nov 25, 1996 25 CHRISTJOHN LUCAS,ROSALIE M 2466 GREEN,MATTHEW Nov 26, 1996 25 WEBSTER,LORI F 48 NINHAM-LAMBRIES,RALINDA Dec 9, 1996 25 WESTGOR,MARLENE A 4046 MILLER,VANESSA Dec 30, 1996 25 January 26th OBC Meeting Public Packet Years of Service Recognition 1st Quarter FY’22 January 26, 2022 Regular Business Committee Meeting 9 of 223 Public Packet 10 of 223 Years of Service Recognition Stephanie L. Skenandore 35 Years of Service Public Packet 11 of 223 Years of Service Recognition Karen J. Melchert 35 Years of Service Public Packet 12 of 223 Years of Service Recognition Mary Ann Peters 35 Years of Service Public Packet 13 of 223 Years of Service Recognition Terry J. Metoxen 35 Years of Service Public Packet 14 of 223 Years of Service Recognition Paul F. Danforth 30 Years of Service Public Packet 15 of 223 Years of Service Recognition April L. King 30 Years of Service Public Packet 16 of 223 Years of Service Recognition Melinda K. Danforth 30 Years of Service Public Packet 17 of 223 Years of Service Recognition Donald O. Wilson 30 Years of Service Public Packet 18 of 223 Years of Service Recognition Clinton V. Skenandore 30 Years of Service Public Packet 19 of 223 Years of Service Recognition Ingrid F. King 30 Years of Service Public Packet 20 of 223 Years of Service Recognition Diana J. Hernandez 30 Years of Service Public Packet 21 of 223 Years of Service Recognition Lynn D. Wautier 30 Years of Service Public Packet 22 of 223 Years of Service Recognition Leroy Skenandore 30 Years of Service Public Packet 23 of 223 Years of Service Recognition Carie A. King 30 Years of Service Public Packet 24 of 223 Years of Service Recognition Nichole L. Napier 30 Years of Service Public Packet 25 of 223 Years of Service Recognition Douglas R. Younkle 25 Years of Service Public Packet 26 of 223 Years of Service Recognition Anessa R. Boulanger 25 Years of Service Public Packet 27 of 223 Years of Service Recognition Sharon M. Skenandore 25 Years of Service Public Packet 28 of 223 Years of Service Recognition Jaime L. Metoxen 25 Years of Service Public Packet 29 of 223 Years of Service Recognition Anne V. Kreutzinger 25 Years of Service Public Packet 30 of 223 Years of Service Recognition Rosalie M. Christjohn Lucas 25 Years of Service Public Packet 31 of 223 Years of Service Recognition Lori F. Webster 25 Years of Service Public Packet 32 of 223 Years of Service Recognition Marlene Westgor 25 Years of Service Public Packet 33 of 223 Yawлʔkó· Public Packet 34 of 223 Approve the January 12, 2022, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 1/26/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CWILSON1 Public Packet 35 of 223 DRAFT Oneida Business Committee Regular Meeting 8:30 AM Wednesday, January 12, 2022 Virtual Meeting – Microsoft Teams1 Minutes REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, Secretary Lisa Liggins, Council members: Daniel Guzman King, David P. Jordan, Marie Summers, Jennifer Webster; Not Present: Councilman Kirby Metoxen; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Mark W. Powless, Louise Cornelius, Chad Fuss, Fawne Rasmussen, Lambert Metoxen, Katsitsiyo Danforth, Todd Vandenheuvel, Josh Cottrell, Debbie Danforth, Justin Nishimoto, Rae Skenandore, Amy Spears, Debbie Melchert, Carol Silva, Kristal Hill, Rhiannon Metoxen, Danelle Wilson, Lori Hill, Lisa Summers, Kaylynn Gresham, Melanie Burkhart, Kristen Hooker, Clorissa Santiago, Carmen Vanlanen, Jacqueline Smith, Mitch Metoxen, Mistylee Herzog, Tiana Silva, Sherry King, Trish King, Loucinda Conway, Chad Wilson, Jameson Wilson, Mary Graves, Mike Debraska, Nancy Barton, Laura Laitinen-Warren; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:31 a.m. For the record: Councilman Kirby Metoxen is out on leave. Chairman Tehassi Hill is leaving at 1:30 p.m. to attend a National Congress of American Indians Board meeting on the Indian Child Welfare Act. II. OPENING (00:00:22) Opening provided by Chairman Tehassi Hill. III. ADOPT THE AGENDA (00:04:17) Motion by David P. Jordan to adopt the agenda with one addition [1) under the Executive Session section, add item IX.B.6. Accept the notification related to the Gaming SOP entitled Education Requirement Expectations as information], seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 7 January 12, 2022 Public Packet 36 of 223 DRAFT IV. MINUTES A. Approve the December 22, 2021, regular Business Committee meeting minutes (00:06:22) Sponsor: Lisa Liggins, Secretary Motion by Brandon Stevens to approve the December 22, 2021, regular Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen V. RESOLUTIONS A. Adopt resolution entitled Setting the Oneida Business Committee Regular Meeting and Executive Session Discussion Schedule (00:07:09) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to adopt resolution 01-12-22-A Setting the Oneida Business Committee Regular Meeting and Executive Session Discussion Schedule, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen B. Adopt resolution entitled Extension of Declaration of Public Health State of Emergency Until March 24, 2022 (00:08:56) Sponsor: Tehassi Hill, Chairman Motion by Lisa Liggins to adopt resolution 01-12-22-B Extension of Declaration of Public Health State of Emergency Until March 24, 2022, with the deletion of lines 54-66, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 2 of 7 January 12, 2022 Public Packet 37 of 223 DRAFT VI. STANDING ITEMS A. ARPA FRF Updates and Requests/Proposals 1. Accept the Oneida Nation Student Relief Fund (SRF) Program report (00:11:10) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the Oneida Nation Student Relief Fund (SRF) Program report, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen Motion by Tina Danforth to direct the General Manager to bring back a report in sixty days in reference to comments of the utilization of the program; specifically, what are the things that are impacting the current program not the closed out COVID-19 CARES program; specifically, what are the items that are relevant to today’s conversation to be brought back in a report in 60 days on the initial information to report out about how many people are using it and what are some of the revisions that have gone on, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen 2. Accept the booster incentive assessment (1:27:00) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the booster incentive assessment as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Abstained: Tina Danforth Not Present: Kirby Metoxen For the record: Treasurer Tina Danforth stated I'm just not really supportive of not providing an incentive for the booster for many reasons and if we did it for the initial vaccine and now, we are saying for ethical reasons we are not going to do it for the booster it just doesn’t, it’s kind of ironic or so it’s causing me some concern. But the other thing too for the record is that you know how did we come about the 55 percent of those who completed the series and received an additional dose? So how do we know 55 percent of seniors and what is seniors, is it 50 and over, 55 and over, 60 and over? I mean it is nice to know there is a percentage but it would be nice to know what one more specifically is included in that number, thank you. Oneida Business Committee Regular Meeting Minutes Page 3 of 7 January 12, 2022 Public Packet 38 of 223 DRAFT VII. TRAVEL REQUESTS A. Approve the travel request – Councilwoman Jennifer Webster – Administration for Children and Families Tribal Advisory Committee Triannual Meeting – Washington DC – February 22-25, 2022 (02:04:40) Sponsor: Jennifer Webster, Councilwoman Motion by Lisa Liggins to approve the travel request for Councilwoman Jennifer Webster to attend the Administration for Children and Families Tribal Advisory Committee Triannual Meeting in Washington DC – February 22-25, 2022, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen VIII. NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Inventory Optimization Solutions LLC confidentiality agreement - file # 2021-0760 (02:05:50) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to approve a limited waiver of sovereign immunity for the Inventory Optimization Solutions LLC confidentiality agreement - file # 2021-0760, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 4 of 7 January 12, 2022 Public Packet 39 of 223 DRAFT IX. EXECUTIVE SESSION (02:07:22) Motion by David P. Jordan to go into executive session at 10:39 a.m., seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen The Oneida Business Committee, by consensus, recessed at 12:25 p.m. to 1:30 p.m. Meeting called to order at 1:32 p.m. by Vice-Chairman Brandon Stevens. Roll call for the record: Present: Councilman Daniel Guzman King; Councilman David P. Jordan; Secretary Lisa Liggins; Vice-Chairman Brandon Stevens; Councilwoman Marie Summers; Councilwoman Jennifer Webster; Not Present: Treasurer Tina Danforth; Chairman Tehassi Hill; Councilman Kirby Metoxen; Treasurer Tina Danforth arrived at 1:34 p.m. Motion by Jennifer Webster to come out of executive session at 3:23 p.m., seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen A. REPORTS 1. Accept the Chief Counsel report (02:09:38) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Liggins to accept the Chief Counsel report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 2. Accept the General Manager report (02:10:17) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the General Manager report, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 5 of 7 January 12, 2022 Public Packet 40 of 223 DRAFT B. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - Wolters Kluwer Health IncMaster Subscription (Lippencot Solutions) agreement – file # 2021-0757 (02:10:50) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to approve a limited waiver of sovereign immunity for the Wolters Kluwer Health Inc-Master Subscription (Lippencot Solutions) agreement – file # 2021-0757, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 2. Determine next steps regarding Comprehensive Health Division (CHD) compensation study (02:11:27)) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by Lisa Liggins to approve the wage chart and professional wage charts for the Comprehensive Health Division, to approve Option 3 for the implementation for providers and non-providers with an effective date of January 16, 2022, and to support the plan to address the 19 employees identified in the adjustment summary, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 3. Complaint # 2022-DR08-01 - Review and determine next steps (02:12:10) Sponsor: Kristal Hill, Executive Assistant/Oneida Business Committee Motion by Lisa Liggins to accept complaint # 2022-DR08-01 and # 2022-DR08-02 as having merit and assign Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, and Councilwoman Jennifer Webster to the sub-team for the combined complaints, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 4. Complaint # 2022-DR08-02 - Review and determine next steps (02:12:10) Sponsor: Kristal Hill, Executive Assistant/Oneida Business Committee Motion by Lisa Liggins to accept complaint # 2022-DR08-01 and # 2022-DR08-02 as having merit and assign Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, and Councilwoman Jennifer Webster to the sub-team for the combined complaints, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 6 of 7 January 12, 2022 Public Packet 41 of 223 DRAFT 5. Enter e-poll results into the record regarding the approval of a new dealer wage scale and approval of actions to address wage compression (02:13:00) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding the approval of a new dealer wage scale and approval of actions to address wage compression, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 6. Accept the notification related to the Gaming SOP entitled Education Requirement Expectations as information 02:13:32) Sponsor: Louise Cornelius, Gaming General Manager Motion by Lisa Liggins to accept the discussion related to the Gaming SOP entitled Education Requirement Expectations as information, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen X. ADJOURN (02:14:05) Motion by Lisa Liggins to adjourn at 3:29 p.m., seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen Minutes prepared by Chad Wilson, Senior Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 7 of 7 January 12, 2022 Public Packet 42 of 223 DRAFT Oneida Business Committee Regular Meeting 8:30 AM Wednesday, January 12, 2022 Virtual Meeting – Microsoft Teams1 Minutes REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, Secretary Lisa Liggins, Council members: Daniel Guzman King, David P. Jordan, Marie Summers, Jennifer Webster; Not Present: Councilman Kirby Metoxen; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Mark W. Powless, Louise Cornelius, Chad Fuss, Fawne Rasmussen, Lambert Metoxen, Katsitsiyo Danforth, Todd Vandenheuvel, Josh Cottrell, Debbie Danforth, Justin Nishimoto, Rae Skenandore, Amy Spears, Debbie Melchert, Carol Silva, Kristal Hill, Rhiannon Metoxen, Danelle Wilson, Lori Hill, Lisa Summers, Kaylynn Gresham, Melanie Burkhart, Kristen Hooker, Clorissa Santiago, Carmen Vanlanen, Jacqueline Smith, Mitch Metoxen, Mistylee Herzog, Tiana Silva, Sherry King, Trish King, Loucinda Conway, Chad Wilson, Jameson Wilson, Mary Graves, Mike Debraska, Nancy Barton, Laura Laitinen-Warren; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:31 a.m. For the record: Councilman Kirby Metoxen is out on leave. Chairman Tehassi Hill is leaving at 1:30 p.m. to attend a National Congress of American Indians Board meeting on the Indian Child Welfare Act. II. OPENING (00:00:22) Opening provided by Chairman Tehassi Hill. III. ADOPT THE AGENDA (00:04:17) Motion by David P. Jordan to adopt the agenda with one addition [1) under the Executive Session section, add item IX.B.6. Accept the notification related to the Gaming SOP entitled Education Requirement Expectations as information], seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 7 January 12, 2022 Public Packet 43 of 223 DRAFT IV. MINUTES A. Approve the December 22, 2021, regular Business Committee meeting minutes (00:06:22) Sponsor: Lisa Liggins, Secretary Motion by Brandon Stevens to approve the December 22, 2021, regular Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen V. RESOLUTIONS A. Adopt resolution entitled Setting the Oneida Business Committee Regular Meeting and Executive Session Discussion Schedule (00:07:09) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to adopt resolution 01-12-22-A Setting the Oneida Business Committee Regular Meeting and Executive Session Discussion Schedule, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen B. Adopt resolution entitled Extension of Declaration of Public Health State of Emergency Until March 24, 2022 (00:08:56) Sponsor: Tehassi Hill, Chairman Motion by Lisa Liggins to adopt resolution 01-12-22-B Extension of Declaration of Public Health State of Emergency Until March 24, 2022, with the deletion of lines 54-66, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 2 of 7 January 12, 2022 Public Packet 44 of 223 DRAFT VI. STANDING ITEMS A. ARPA FRF Updates and Requests/Proposals 1. Accept the Oneida Nation Student Relief Fund (SRF) Program report (00:11:10) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the Oneida Nation Student Relief Fund (SRF) Program report, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen Motion by Tina Danforth to direct the General Manager to bring back a report in sixty days in reference to comments of the utilization of the program; specifically, what are the things that are impacting the current program not the closed out COVID-19 CARES program; specifically, what are the items that are relevant to today’s conversation to be brought back in a report in 60 days on the initial information to report out about how many people are using it and what are some of the revisions that have gone on, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen 2. Accept the booster incentive assessment (1:27:00) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the booster incentive assessment as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Abstained: Tina Danforth Not Present: Kirby Metoxen For the record: Treasurer Tina Danforth stated I'm just not really supportive of not providing an incentive for the booster for many reasons and if we did it for the initial vaccine and now, we are saying for ethical reasons we are not going to do it for the booster it just doesn’t, it’s kind of ironic or so it’s causing me some concern. But the other thing too for the record is that you know how did we come about the 55 percent of those who completed the series and received an additional dose? So how do we know 55 percent of seniors and what is seniors, is it 50 and over, 55 and over, 60 and over? I mean it is nice to know there is a percentage but it would be nice to know what one more specifically is included in that number, thank you. Oneida Business Committee Regular Meeting Minutes Page 3 of 7 January 12, 2022 Public Packet 45 of 223 DRAFT VII. TRAVEL REQUESTS A. Approve the travel request – Councilwoman Jennifer Webster – Administration for Children and Families Tribal Advisory Committee Triannual Meeting – Washington DC – February 22-25, 2022 (02:04:40) Sponsor: Jennifer Webster, Councilwoman Motion by Lisa Liggins to approve the travel request for Councilwoman Jennifer Webster to attend the Administration for Children and Families Tribal Advisory Committee Triannual Meeting in Washington DC – February 22-25, 2022, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen VIII. NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Inventory Optimization Solutions LLC confidentiality agreement - file # 2021-0760 (02:05:50) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to approve a limited waiver of sovereign immunity for the Inventory Optimization Solutions LLC confidentiality agreement - file # 2021-0760, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 4 of 7 January 12, 2022 Public Packet 46 of 223 DRAFT IX. EXECUTIVE SESSION (02:07:22) Motion by David P. Jordan to go into executive session at 10:39 a.m., seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers, Jennifer Webster Not Present: Kirby Metoxen The Oneida Business Committee, by consensus, recessed at 12:25 p.m. to 1:30 p.m. Meeting called to order at 1:32 p.m. by Vice-Chairman Brandon Stevens. Roll call for the record: Present: Councilman Daniel Guzman King; Councilman David P. Jordan; Secretary Lisa Liggins; Vice-Chairman Brandon Stevens; Councilwoman Marie Summers; Councilwoman Jennifer Webster; Not Present: Treasurer Tina Danforth; Chairman Tehassi Hill; Councilman Kirby Metoxen; Treasurer Tina Danforth arrived at 1:34 p.m. Motion by Jennifer Webster to come out of executive session at 3:23 p.m., seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen A. REPORTS 1. Accept the Chief Counsel report (02:09:38) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Liggins to accept the Chief Counsel report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 2. Accept the General Manager report (02:10:17) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the General Manager report, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 5 of 7 January 12, 2022 Public Packet 47 of 223 DRAFT B. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - Wolters Kluwer Health IncMaster Subscription (Lippencot Solutions) agreement – file # 2021-0757 (02:10:50) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to approve a limited waiver of sovereign immunity for the Wolters Kluwer Health Inc-Master Subscription (Lippencot Solutions) agreement – file # 2021-0757, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 2. Determine next steps regarding Comprehensive Health Division (CHD) compensation study (02:11:27)) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by Lisa Liggins to approve the wage chart and professional wage charts for the Comprehensive Health Division, to approve Option 3 for the implementation for providers and non-providers with an effective date of January 16, 2022, and to support the plan to address the 19 employees identified in the adjustment summary, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 3. Complaint # 2022-DR08-01 - Review and determine next steps (02:12:10) Sponsor: Kristal Hill, Executive Assistant/Oneida Business Committee Motion by Lisa Liggins to accept complaint # 2022-DR08-01 and # 2022-DR08-02 as having merit and assign Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, and Councilwoman Jennifer Webster to the sub-team for the combined complaints, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 4. Complaint # 2022-DR08-02 - Review and determine next steps (02:12:10) Sponsor: Kristal Hill, Executive Assistant/Oneida Business Committee Motion by Lisa Liggins to accept complaint # 2022-DR08-01 and # 2022-DR08-02 as having merit and assign Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, and Councilwoman Jennifer Webster to the sub-team for the combined complaints, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 6 of 7 January 12, 2022 Public Packet 48 of 223 DRAFT 5. Enter e-poll results into the record regarding the approval of a new dealer wage scale and approval of actions to address wage compression (02:13:00) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding the approval of a new dealer wage scale and approval of actions to address wage compression, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen 6. Accept the notification related to the Gaming SOP entitled Education Requirement Expectations as information 02:13:32) Sponsor: Louise Cornelius, Gaming General Manager Motion by Lisa Liggins to accept the discussion related to the Gaming SOP entitled Education Requirement Expectations as information, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen X. ADJOURN (02:14:05) Motion by Lisa Liggins to adjourn at 3:29 p.m., seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Marie Summers, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen Minutes prepared by Chad Wilson, Senior Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 7 of 7 January 12, 2022 Public Packet 49 of 223 Adopt resolution entitled Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Adopt the resolution entitled “Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Legislation” 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Robert Fowler, Brothertown Indian Nation Chairman Phyllis Tousey, Brothertown Restoration Committee Chair Melinda J. Danforth, Intergovernmental Affairs Director Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 50 of 223 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☒ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Tehassi Hill, Chairman Primary Requestor: Melinda J. Danforth, Director of Intergovernmental Affairs Revised: 11/15/2021 Page 2 of 2 Public Packet 51 of 223 Memorandum To: Oneida Business Committee From: Tehassi tasi Hill, Chairman Date: January 26, 2022 Re: Brothertown Indian Nation Request for Resolution of Support Requesting the Oneida Business Committee’s consideration to adopt the proposed resolution entitled “Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Legislation.” Background Early January 2022, the Brothertown Indian Nation sent the attached request for the Oneida Nation to consider supporting their efforts seeking congressional restoration legislation. For decades, the Brothertown Indian Nation has been seeking federal recognition through the federal process. In 2012, an interpretation by the U.S. Department of the Interior indicated that an 1839 act, that bestowed citizenship and land upon the Brothertown, was also an act of termination. Therefore, the Brothertown Indian Nation is now seeking to be restored through congressional legislation. Thus, the Brothertown Indian Nation is seeking a new resolution of support from those that have supported their efforts for federal recognition. The Oneida Nation has always supported the Brothertown Indian Nation’s efforts, as demonstrated via BC Resolutions, Memorandum of Understanding for a records collection, networking and information sharing. Therefore, I am requesting the Business Committee to continue our support and adopt the attached resolution entitled “Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Legislation.” Public Packet 52 of 223 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Oneida, WI 54155 BC Resolution # Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Legislation WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation recognizes that since time immemorial, the Brothertown Indian Nation has existed as a culturally distinct and politically independent Indian Nation. In March of 1775 when the Brothertown were forced to move west from what is now known as New England, the Oneida Nation invited them to move to our land what is present day New York; and WHEREAS, the United States established a government to government relationship with the Brothertown in the Treaty of 1794 (7 Stat. 24) (confirming the state Treaty of Fort Schuyler of 1788), the Treaty of 1831 (7 Stat. 342), the Treaty of 1831 (7 Stat. 346), the Treaty of 1832 (7 Stat. 405), and the Treaty of 1838 (7 Stat. 550); and WHEREAS, in 1980, the Brothertown Indian Nation filed a letter of intent with the U.S. Department of the Interior signifying it would seek federal recognition, and in 2012 the U.S. Department of the Interior issued a decision that the Brothertown Indian Nation was terminated when an 1839 congressional act gave the Brothertown Indian Nation citizenship; and WHEREAS, in present day the Brothertown Indian Nation continues to be governed by a Tribal Council acting in accordance with the Articles of Constitution and Bylaws of the Brothertown Indian Nation of Wisconsin, amended in January 20, 2007; and WHEREAS, the Brothertown Indian Nation is seeking to be restored from termination through federal legislation and seeks the Oneida Nation’s support; and WHEREAS, the Oneida Nation has historically supported the Brothertown Indian Nation in its efforts to be federally recognized, as evidenced in Oneida Nation BC Resolution 5-07-92-B; and WHEREAS, the Oneida Nation continues to honor its relationship and friendship with the Brothertown Indian Nation; and Public Packet 53 of 223 BC Resolution # Support of Brothertown Indian Nation’s efforts to seek Congressional Restoration Legislation Page 2 of 2 40 41 42 43 44 NOW THEREFORE BE IT RESOLVED, the Oneida Nation fully supports the Brothertown Indian Nation’s efforts to seek restoration through federal legislation. The Nation believes the 4,000 Brothertown enrolled tribal citizens deserve federal recognition to restore and preserve their unique historical, cultural, and traditional beliefs and to preserve and protect their sovereignty in order to achieve self-determination and self-sufficiency. Public Packet 54 of 223 Public Packet 55 of 223 Oneida Tribe of Indians of Wisconsin Post Office Box 365 Phone: 869-2214 Oneidas hundred Oneida, WI 54155 UGWA DEMOLUM YATEHE Because of the help of thIs Oneida ChIef In cementIng a friendshIp between the SIX natIons and the Colony of Pennsyll/anla. a new natIon the UnIted States was made possible bringing selleral bags of corn 10 Washington's starving army at Valley Forge, after the colonists had consistently refused to aid them ~urrlcrf # 5-7-92-B ~ I the Ckleida Tribe of Indians of Wisconsin is a federally recognized Indian goverIBre1t and a treaty tribe recognized by the laws of the Uni ted states I and ~ I the ():}eida General Tribal Counci I is Tribe of Indians of Wisconsin I and the governing body of the ():}eida WHmFAS, the Oneida Business Ca1mi.ttee has been del egated the authori ty of Article IV, Section 1 of the Oneida Tribal Constitution by the Ckleida General Tribal Counci I, and WHmFAS, the Brothert~ Indian Natim the state of Wisconsin; and is a tribe of ~rican Indians residing in ~, the Brothert~ Tribe has existed as a culturally distinct, politically independ~t Indian tribe since tinE iilll~vrial to the pres~t day; and ~, the BrothertCMIl Tribe is governed by a Tribal C.ounci1 acting in accordance with the Articles of Constitution and Bylaws of the BrothertCMIl Indian Nation of Wisconsin, anelded May 21, 1988; and ~, the United states established a goverI:melt to govermelt relaticmship with the Brothertwon Tribe in the Treaty of 1794 (7 stat. 24) (confimri.ng the state Treaty of Fort Schuyler of 1788), the Treaty of 1831 (7 stat. (7 stat. 342), the Treaty 405), and the Treaty of 1831 (7 Stat. of 1838 (7 stat. 346), the 550); and Treaty of 1832 WHmFAS, under current federal Indian Law, the trust responsibility concamtant with govermelt to goveiTAleJ:lt relations continues until congress expressly and unabigously terminates it; and WHEREAS,the United states Congress has never expressly to goverrHrent relationship witht the Brothert~ WHERFAS,the Brothert~ Tribe is not currently benefits of other federally recognized ~'(EE terminated its Tribe, and accorded the sarre rights tribes, nCM goverme:lt and BE IT RE9'JLVFDthat the Brothertown Tribe requests treatne:lt as a federally recognized tribe with the sarre rights and responsibilities aljoyed by other federally recognized Indian tribes sharing govenm-ent to govenm-ent relations with the United states, and Resolution Public Packet Page 2 56 of 223 5-7-92-B BE IT ~ Rm>LVED that the Brothert~ Tribe requests that the Area Director Bureau of Indian Affairs (BIA) Minneapolis Area Office work with the Tribe to develop a detenninaticn of needs and a recalllslded btrlget to be forwarded to the nepartlfe:d of the Interior' s Assistant Secretary for Indian Affairs in accordance with 25 C.F.R. 83.11(c). g~.R71~lg~71Q.N I, the undersigned, as Secretary of the ~eida Business Catrnittee, hereby certify that the ~eida Business Catrnittee is cmposed of 9 I1B1i'Iers of whan 5 I1B1i'Iers cmstitute a quorun. 8 n8Jj:)ers were present at a neeting duly called, noticed and held on the 7th day of May, 1992; that the foregoing resolution was duly adopted at such neeting by a vote of 7 n8Jj:)ers for; 0 m=Iri:Iers against, and 0 I1B1i'Iers not voting; and that said resol ution has not been rescinded or anelded in any way. Ckleida Business Cmmittee Public Packet 57 of 223 Public Packet 58 of 223 Public Packet 59 of 223 Determine next steps regarding two (2) vacancies - Oneida Airport Hotel Corporation Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 60 of 223 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: January 18, 2022 RE: Appointment(s) – Oneida Airport Hotel Corporation Background Two (2) vacancies were posted for the Oneida Airport Hotel Corporation. The vacancies are to complete terms ending January 31, 2027. The vacancies have been posted Since December 2, 2021. The latest application deadline was January 7, 2022, and three (3) application(s) were received for the following applicant(s):    Kathy Hughes Marlene Garvey Susan House Select action(s) provided below: 1) accept the selected the applicant(s) and appoint to terms ending January 31, 2027 OR 2) reject the selected applicant(s) and oppose the vote**; OR 3) request the Secretary to re-notice the vacancy(ies) A good mind. A good heart. A strong fire. Public Packet 61 of 223 Determine next steps regarding five (5) vacancies - Oneida Nation Veterans Affairs Committee Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 62 of 223 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: January 18, 2022 RE: Appointment(s) – Oneida Nation Veteran Affairs Committee Background Five (5) vacancies were posted for the Oneida Nation Veteran Affairs Committee. The vacancies are to complete terms ending December 31, 2022 (1), December 31, 2023 (1) and December 31, 2024 (3). Two of the vacancies have been posted Since May 7, 2021, and three (3) have been posted since December 2, 2021. The latest application deadline was January 7, 2022 and four (4) application(s) were received for the following applicant(s):     Dale Webster John Breuninger Carmelita Escamea Gerald Cornelius Select action(s) provided below: 1) accept the selected the applicant(s) and appoint to terms ending December 31, 2022 (1), December 31, 2023 (1) or December 31, 2024 (3) OR 2) reject the selected applicant(s) and oppose the vote**; OR 3) request the Secretary to re-notice the vacancy(ies) A good mind. A good heart. A strong fire. Public Packet 63 of 223 Accept the December 2, 2021, regular Community Development Planning Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 64 of 223 Community Development Planning Committee Regular Meeting 9:00 a.m. Thursday, December 2, 2021 Teleconference Minutes Regular Meeting Present: Chairman Brandon Stevens, Vice Chairman Daniel Guzman, Members: Tehassi Hill, Marie Summers Not Present: Kirby Metoxen Others Present: Nancy Barton, Jacque Boyle, Mike Debraska, Brooke Doxtator, Jeff House, David P. Jordan, Pete King III Rhiannon Metoxen, Justin Nishimoto, Troy Parr, Mark W. Powless, Nicole Rommel, Amy Spears, Danelle Wilson, Paul Witek I. CALL TO ORDER AND ROLL CALL Meeting called to order by Chairman Brandon Stevens at 9:02 a.m. II. ADOPT THE AGENDA Motion by Tehassi Hill to adopt the agenda, seconded by Marie Summers. Motion carried. Ayes: Daniel Guzman King, Tehassi Hill, Marie Summers III. MEETING MINUTES A. Approve the November 4, 2021, regular Community Development Planning Committee meeting minutes Sponsor: Brandon Stevens Motion by Marie Summers to approve the November 4, 2021, regular Community Development Planning Committee meeting minutes, seconded by Tehassi Hill. Motion carried. Ayes: Daniel Guzman King, Tehassi Hill, Marie Summers IV. UNFINISHED BUSINESS V. NEW BUSINESS VI. STANDING UPDATES Community Development Planning Committee Meeting Minutes Page 1 of 2 December 2, 2021 Public Packet 65 of 223 A. CEMETERY (9:00 AM) 1. Accept the Oneida Nation Burial Ground Maintenance and Utilization report Sponsor: Mark W. Powless Motion by Marie Summers to accept the Oneida Nation Burial Ground Maintenance and Utilization report, seconded by Daniel Guzman King. Motion carried. Ayes: Daniel Guzman King, Tehassi Hill, Marie Summers 2. Accept the #14-002 Cemetery Improvement Project Status report Sponsor: Mark W. Powless Motion by Marie Summers to accept the #14-002 Cemetery Improvement Project Status report, seconded by Daniel Guzman King. Motion carried. Ayes: Daniel Guzman King, Tehassi Hill, Marie Summers B. Accept the Market Rate Housing update (verbal) Sponsor: Jeff House Motion by Tehassi Hill to accept the Market Rate Housing verbal update, seconded by Daniel Guzman King. Motion carried. Ayes: Daniel Guzman King, Tehassi Hill, Marie Summers VII. ADJOURNMENT Motion by Marie Summers to adjourn at 10:09 a.m., seconded by Tehassi Hill. Motion carried. Ayes: Daniel Guzman King, Tehassi Hill, Marie Summers Minutes prepared by Brooke Doxtator, Boards, Committees, and Commissions Supervisor Minutes approved as presented/corrected on January 6, 2022. Community Development Planning Committee Meeting Minutes Page 2 of 2 December 2, 2021 Public Packet 66 of 223 Approve the January 3, 2022, regular Finance Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Enter the requested motion related to this item. 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: All areas that require FC ☐ Programs/Services ☐ MIS ☒ Boards, Committees, or Commissions approval 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 67 of 223 6. Supporting Documents: ☐ Bylaws ☐ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☒ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: FC E-Poll Approving Minutes of 1/3/22 ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Tina Danforth, Treasurer Primary Requestor: Denise J. Vigue, Exec. Asst. to the CFO Revised: 11/15/2021 Page 2 of 2 Public Packet 68 of 223 FINANCE COMMITTEE REGULAR MEETING January 3, 2022 ▪ Time: 9:00 A.M Via Microsoft Teams REGULAR MEETING MINUTES FC MEMBERS PRESENT (Via Teams): Larry Barton, CFO/FC Vice-Chair Chad Fuss, Asst. Gaming CFO Jennifer Webster, BC Council Member Patrick Stensloff, Purchasing Director FC MEMBERS EXCUSED : Cristina Danforth, Treasurer/FC Chair & Kirby Metoxen, BC Council Member OTHERS PRESENT (Via Teams): David Emerson, Paul Hockers, Andrew Doxtater and Denise J. Vigue, taking notes I. CALL TO ORDER : The FC Regular Meeting was called to order by the FC Vice-Chair at 9:00 A.M. II. APPROVAL OF AGENDA : JANUARY 3, 2022 Motion by Jennifer Webster to approve the Jan. 3, 2022 Finance Committee Meeting Agenda. Seconded by Chad Fuss. Motion carried unanimously. III. MINUTES : DECEMBER 13, 2021 (Approved via E-Poll on 12/13/21): Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on Dec. 13, 2021 approving the Dec. 13, 2021 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. IV. SPECIAL FC E-POLL: Amerind Risk Ins. Payment (Approved via E-Poll on 12/14/21): Motion by Jennifer Webster to acknowledge the Special FC E-Poll action taken on Dec. 14, 2021 approving the annual Amerind Risk Insurance Payment submitted by Oneida Comprehensive Housing. Seconded by Patrick Stensloff. Motion carried unanimously. V. TABLED BUSINESS : None Page 1 of 5 Finance Committee Meeting Minutes of January 3, 2022 Public Packet VI. 69 of 223 CAPITAL EXPENDITURES : 1. Casino Cash Trac LLC Andrew Doxtater, Gaming Cage/Vault Amount: $424,600. Andrew was on the call and explained this software will eliminate the paper process of the cage/vault and cut down on human error; this is a new vendor; & this is a sole source request. There was a review of the product in action and extensive research was done, this will enable the area to be more cost effective and more efficient in reporting. Motion by Patrick Stensloff to approve the Gaming Capital Expenditure with Casino Cash Trac LLC in the amount of $424,600. Seconded by Jennifer Webster. Motion carried unanimously. 2. Miron Construction -Demo & Remodel Amendment Fawne Rasmussen, Gam. Administration Amount: $1,694,910. Paul Hockers explained the remodel is underway, due to be completed by the end of January provided the cameras ordered arrive; this is renovation and construction in the off-track betting area; Chad Fuss added this is submitted as a sole source, but was bid out to eight vendors with five responses. Motion by Jennifer Webster to approve the Gaming Capital Expenditure with Miron Construction for renovations and construction in the off-track betting area in the amount of $1,694,910. Seconded by Patrick Stensloff. Motion carried unanimously. 3. EVERI – Purchase of 1 Slot Machine David Emerson, Gaming Slots Amount: $5,000. David was present and explained this is for a current lease game with a chance to buy outright; game is still a producer so the reason to go ahead with purchase. Motion by Patrick Stensloff to approve the Gaming Capital Expenditure with Everi for the purchase of one slot machine in the amount of $5,000. Seconded by Jennifer Webster. Motion carried unanimously. 4. Scientific Games (14) Slot Machines David Emerson, Gaming Slots Amount: $288,890. This and the following request are from same company, this request is part of the annual maintenance program for slot machines at the Main and West Mason street casinos and the following request is slightly different as it is a test bank conversion purchase. Page 2 of 5 Finance Committee Meeting Minutes of January 3, 2022 Public Packet 70 of 223 Motion by Jennifer Webster to approve the Gaming Capital Expenditure with Scientific Games for the purchase of fourteen (14) slot machines in the amount of $288,890. Seconded by Patrick Stensloff. Motion carried unanimously. 5. Scientific Games (6) Slot Machines David Emerson, Gaming Slots Amount: $105,810. Motion by Jennifer Webster to approve the Gaming Capital Expenditure with Scientific Games the purchase of six slot machines in the amount of $105,810. Seconded by Patrick Stensloff. Motion carried unanimously. VI. NEW BUSINESS : None VII. ONEIDA FINANCE FUND : Report: 1. Oneida Finance Fund Report – January 2022 Denise J. Vigue, Executive Assistant to the CFO The January 2022 report includes the current allocated amount for FY22 and the balance after one quarter; there are also cases of product in the Finance Office to be distributed, after discussion the FC asked Councilwoman Webster to check with the Oneida Homeless Shelter to see if they could use it and arrange for delivery. Motion by Jennifer Webster to accept as FYI the Oneida Finance Fund Report for January 2022. Seconded by Chad Fuss. Motion carried unanimously. Requests: 1. Behind the Wheel Registration for son Requester: Jason Widi for Dylan Amount: $350. There was some discussion on a review of the SOP’s to review items for inclusion in a work meeting as soon as convenient, so everyone is agreed on the intent and limitations of the fund. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Behind the Wheel registration for the son of the requester in the amount of $350. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Wisconsin Hypnosis Center for weight loss Requester: Cindy John Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Wisconsin Hypnosis Center fees for weight loss in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. Page 3 of 5 Finance Committee Meeting Minutes of January 3, 2022 Public Packet 71 of 223 3. Taekwondo Class Fees for son Requester: Jessica Meristil for Jaylin Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Taekwondo class fees for the son of the requester in the amount of $500. Seconded by Chad Fuss. Motion carried unanimously. 4. Taekwondo Class Fees for son Requester: Jessica Meristil for Jonavin Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Taekwondo class fees for the son of the requester in the amount of $500. Seconded by Chad Fuss. Motion carried unanimously. 5. 1848 Basketball Registration Fees Requester: Sherry Skenandore for Holden Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for 1848 Basketball registration fees for the son of the requester in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. VIII. EXECUTIVE SESSION : None IX. ADMINISTRATIVE /INTERNAL : None X. FOLLOW UP : None XI. FOR INFORMATION ONLY : 1. EVERI – Master Agreement David Emerson, Gaming Slots David explained this is for the test bank, no cost just a data exchange with the vendor, the agreement keeps all information confidential. Motion by Patrick Stensloff to accept the Master Test Bank Agreement with Everi as FYI. Seconded by Jennifer Webster. Motion carried unanimously. 2. Scientific Games – (3) Slot Conversion David Emerson, Gaming Slots Motion by Jennifer Webster to accept the three slot conversions (software lease) with Scientific Games as FYI. Seconded by Patrick Stensloff. Motion carried unanimously. Page 4 of 5 Finance Committee Meeting Minutes of January 3, 2022 Public Packet XII. ADJOURN : Motion by Patrick Stensloff to adjourn. Seconded by Chad Fuss. Motion carried unanimously. Time: 9:33 A.M. Minutes submitted by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: January 3, 2022 Page 5 of 5 Finance Committee Meeting Minutes of January 3, 2022 72 of 223 Public Packet 73 of 223 INTERNAL MEMORANDUM TO: FINANCE COMMITTEE FROM: DENISE J. VIGUE, EXEC. ASST. TO THE CFO SUBJECT: E-POLL RESULTS – FC MINUTES OF JAN. 3, 2022 DATE: JANUARY 3, 2022 ___________________________________________________________________________________________________________ An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of January 3, 2022. The E-Poll and minutes were sent out and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: The r e w a s a M aj or it y of 3 F C m emb e rs vot i ng t o a pp rov e t h e Ja n. 3 , 2 0 22 F in an ce Co m mit t e e Me et in g Mi n u t es . F C M em b e r s vo t in g in c lu d ed : Je nnif e r W eb st e r , C h ad F us s and P at ri c k St en slof f. L a r ry B ar t on a ct ed as C h a i r an d d i d n o t vo t e. T h e Ch ai r an d Co u n ci l me mb e r M et ox en w e r e ex cu s ed. These Finance Committee Minutes of Jan. 3, 2022 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws, all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 74 of 223 Approve the January 17, 2022, regular Finance Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Enter the requested motion related to this item. 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: All areas that require FC ☐ Programs/Services ☐ MIS ☒ Boards, Committees, or Commissions approval 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 75 of 223 6. Supporting Documents: ☐ Bylaws ☐ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☒ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: FC E-Poll Approving Minutes of 1/17/22 ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Tina Danforth, Treasurer Primary Requestor: Denise J. Vigue, Exec. Asst. to the CFO Revised: 11/15/2021 Page 2 of 2 Public Packet 76 of 223 FINANCE COMMITTEE REGULAR MEETING JANUARY 17, 2022 ▪ Time: 9:00 A.M Via Microsoft Teams REGULAR MEETING MINUTES FC MEMBERS PRESENT (Via Teams): Cristina Danforth, Treasurer/FC Chair Jennifer Webster, BC Council Member Chad Fuss, Asst. Gaming CFO Larry Barton, CFO/FC Vice-Chair Kirby Metoxen, BC Council Member Patrick Stensloff, Purchasing Director OTHERS PRESENT (Via Teams): Susan Arnold, Melissa Webster, David Emerson, Justin Nishimoto, Amy Spears and Denise J. Vigue, taking notes I. CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 8:59 A.M. II. APPROVAL OF AGENDA : JANUARY 17, 2021 Motion by Chad Fuss to approve the January 17, 2022 Finance Committee Meeting Agenda. Seconded by Larry Barton. Motion carried unanimously. III. MINUTES : JANUARY 3, 2022 (Approved via E-Poll on 01/03/22): Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on Jan. 3, 2022 approving the Jan. 3, 2022 Finance Committee Meeting Minutes. Seconded by Larry Barton. Motion carried unanimously. IV. TABLED BUSINESS : None V. CAPITAL EXPENDITURES : None VI. NEW BUSINESS : 1. Lamers Bus Lines 2021-2021 Contract Susan Arnold, Head Start Amount: $741,689.40 There was discussion on getting all areas that utilize transportation services to work together. Motion by Kirby Metoxen to approve this request for bus services for Head Start from Lamers Bus Lines in the amount of $741,689.40. Seconded by Larry Barton. Motion carried unanimously. Page 1 of 2 Finance Committee Meeting Minutes of JANUARY 17, 2022 Public Packet 77 of 223 FOR THE RECORD: Larry Barton asked that in the future the areas should develop one overall transportation contract and to bid out to ensure we are getting best pricing. 2. FY22 Blkt PO – All American Bingo-VKGS Jessalyn Harvath, Gaming – Bingo Amount: $150,000. These are for all the hand-held devices; there is a fee each time one is used, cost of goods. Motion by Jennifer Webster to approve this request for a FY22 Blanket Purchase Order from All American Bingo-VKGS in the amount of $150,000. Seconded by Patrick Stensloff. Motion carried unanimously. VII. DONATIONS : Report: 1. FC Donation Report – January 2022 Denise J. Vigue, Executive Assistant to the CFO Motion by Jennifer Webster to approve the Finance Committee Donation Report for January 2022. Seconded by Patrick Stensloff. Motion carried unanimously. Requests: None VIII. EXECUTIVE SESSION : None IX. ADMINISTRATIVE /INTERNAL : None X. FOLLOW UP : None XI. FOR INFORMATION ONLY : 1. FY22 Blanket PO - Scientific Games Lease Agreement David Emerson, Gaming - Slots Motion by Larry Barton to approve the FY22 Blanket Purchase Order for the Scientific Games Lease Agreement. Seconded by Jennifer Webster. Motion carried unanimously. XII. ADJOURN : Motion by Chad Fuss to adjourn. Seconded by Kirby Metoxen. Motion carried unanimously. Time: 9:09 A.M. Minutes submitted by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: January 17, 2022 Page 2 of 2 Finance Committee Meeting Minutes of JANUARY 17, 2022 Public Packet 78 of 223 INTERNAL MEMORANDUM TO: FINANCE COMMITTEE FROM: DENISE J. VIGUE, EXEC. ASST. TO THE CFO SUBJECT: E-POLL RESULTS – FC MINUTES OF JAN. 17, 2022 DATE: 1/17/22 ___________________________________________________________________________________________________________ An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of January 17, 2022. The E-Poll and minutes were sent out and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: The r e w a s a Ma jo rit y of 5 F C m em b e r s v o t i n g t o a p p ro ve t h e J an . 1 7, 2 02 2 Fin an ce Co mm it t ee M eet ing Minu t e s. F C M emb e rs vot i ng in clu d ed: L ar r y Ba rt o n, J enn if e r W e bst er , Ki rb y M et o xe n, P at r i ck S t en s lof f , and Ch ad F u s s. These Finance Committee Minutes of January 17, 2022 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 79 of 223 Approve the December 15, 2021, regular Legislative Operating Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the December 15, 2021 Legislative Operating Committee meeting minutes. 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: Legislative Operating ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions Committee 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 80 of 223 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: David P. Jordan, Councilman Primary Requestor: Clorissa N. Santiago, LRO Senior Staff Attorney Revised: 11/15/2021 Page 2 of 2 Public Packet 81 of 223 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center December 15, 2021 9:00 a.m. Present: David P. Jordan, Daniel Guzman King, Marie Summers, Jennifer Webster, Excused: Kirby Metoxen Others Present: Clorissa N. Santiago, Kristen Hooker, Carmen Vanlanen, Kristal Hill, Brooke Doxtator, Lawrence Barton, Rhiannon Metoxen (Microsoft Teams), Justin Nishimoto (Microsoft Teams), Rae Skenandore (Microsoft Teams), Amy Spears (Microsoft Teams), Michelle Braaten (Microsoft Teams), Michelle Myers (Microsoft Teams), Barbara Webster (Microsoft Teams), Debra Powless (Microsoft Teams), Patricia Garvey (Microsoft Teams) I. Call to Order and Approval of the Agenda David P. Jordan called the December 15, 2021, Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Marie Summers to adopt the agenda as is; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be Approved 1. December 1, 2021 LOC Meeting Minutes Motion by Marie Summers to approve the December 1, 2021 LOC meeting minutes and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. III. Current Business 1. Budget Management and Control Law Amendments Motion by Jennifer Webster to approve the updated draft, legislative analysis, and public comment period notice, and forward the Budget Management and Control law amendments to a public comment period to be held open until February 2, 2022; seconded by Marie Summers. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Items VII. Executive Session VIII. Adjourn Motion by Marie Summers to adjourn at 9:19 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of December 15, 2021 Page 1 of 1 Public Packet 82 of 223 Approve the Oneida Nation Arts Board bylaws amendments Business Committee Agenda Request 1. Meeting Date Requested: 01/26/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Motion to adopt the amendments to the bylaws of the Oneida Nation Arts Board 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☒ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 83 of 223 6. Supporting Documents: ☒ Bylaws ☐ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☐ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: Legislative Analysis ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: David P. Jordan, Councilman Primary Requestor: Kristen Hooker, Staff Attorney, Legislative Reference Office Revised: 11/15/2021 Page 2 of 2 Public Packet 84 of 223 Analysis to Proposed Draft for OBC Consideration 2022 01 26 Oneida Nation Arts Board Bylaws Amendments Legislative Analysis SECTION 1. EXECUTIVE SUMMARY REQUESTER: Government Administrative Office Intent of the Bylaws Purpose Legislation Related to these Bylaws Enforcement/Due Process Public Meeting Fiscal Impact 1 2 3 4 SPONSOR: Jennifer A. Webster DRAFTER: Arts Board ANALYST: Carmen R. VanLanen The Oneida Nation Arts Board bylaws were added to the Active Files List per the request of the Government Affairs Office to amend the bylaws in accordance with the Legislative Procedures Act as follows:  To add language to state that the Board was established to oversee the Dollars for Arts Project in accordance with Wisconsin Regranting Program guidelines;  To update the language to change “regranting” to “Wisconsin Regranting Program”;  To adjust the frequency and location of meetings;  To update the Order of Business; and  To allow Board Members to be eligible for one (1) quarterly optional meeting stipend. The Board was established to assist in the promotion of a community that embraces art as a pathway to sovereignty, where traditional and contemporary arts are woven into the fabric of everyday life and embolden a sense of belonging. The Board was further established to provide advisory guidance and support to the Oneida Nation Arts Program (“ONAP”), and to oversee the Dollars for Arts Project (“DAP”) in accordance with the Oneida Nation Arts Program - Dollars for Arts Project Policies (“DAP Law”) [Section 1-3(a)]. Oneida Nation Constitution, Boards, Committees and Commissions law, Oneida Nation Arts Program – Dollars for Arts Project Policies, Travel and Expense Policy, Conflict of Interest law, Social Media Policy, Open Records and Open Meetings law, Vehicle Driver Certification and Fleet Management law A member of the Board serves at the discretion of the OBC. Upon the recommendation of a member of the OBC or majority vote of the Board [Section 1-6(b)], a member of the Board may have his or her appointment terminated by the OBC. A two-thirds majority vote of the OBC shall be required to terminate the appointment of an individual. The OBC’s decision to terminate an appointment is final and not subject to appeal [1 O.C. 105-7-4]. Public meetings are not required for bylaws. A fiscal impact statement is not required for bylaws. SECTION 2. BACKGROUND A. The Board’s bylaws amendments were added to the Active Files List on December 1, 2021 with Jennifer A. Webster as the sponsor. Page 1 of 4 Public Packet 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 85 of 223 Analysis to Proposed Draft for OBC Consideration 2022 01 26 SECTION 3. COMPLIANCE WITH THE BOARDS, COMMITTEES AND COMMISSIONS LAW A. The bylaws comply with the Boards, Committees and Commissions law. SECTION 4. AMENDMENTS This section details the changes to the bylaws from the previously adopted bylaws. • Article I. Authority  Section 1-3(a). – Language was added to the proposed bylaws to state that the Arts Board was established to oversee the Dollars for Arts Project in accordance with Wisconsin Regranting Program guidelines [proposed bylaws 1-3(a)]. • Impact: The language now states that the Board was further established to provide advisory guidance and support to the Oneida Nation Arts Program (“ONAP”), and to oversee the Dollars for Arts project (“DAP) in accordance with the DAP Law, and Wisconsin Regranting Program guidelines. A catchall was added to apply to all boards.  Section 1-3(b)(4). – Fiscal. This section was revised to update the language to change ‘regranting’ to “Wisconsin Regranting Program” [proposed bylaws 1-3(b)(4)]. • Impact: The language now states that the powers and duties of the Board include approving policies and procedures for the overall coordination and administration of Wisconsin Regranting Program. • Article III. Meetings  Section 3-1. Regular Meetings. Under the current bylaws, meetings of the Board shall be held every second Tuesday of the month at the Community Education Center [current bylaws 3-1]. This section was revised so that the regular meetings of the Board shall be held quarterly at the Oneida Nation Arts Program Office, or via Teleconference provided that the presence of any member attending a meeting virtually is demonstrated in accordance with the Boards, Committees and Commissions law [proposed bylaws 3-1]. • Impact: Meetings of the Board shall be held quarterly at the Oneida Nation Arts Program Office, or via Teleconference commencing, rather than monthly at the Community Education Center. The updated draft originally changed the time of commencement from 5:30 p.m. to 5:00 p.m. but was removed by the LOC to allow for more flexibility. With the onset of the COVID-19 pandemic, the Nation was forced to adjust many of its customary practices, including the manner in which it holds meetings by hosting them virtually or with very limited access to the public. This provision allows similar flexibility to the Arts Board to allow for the same so long as the following occurs in compliance with the Boards, Committees and Commissions law:  The Arts Board demonstrates the presence of its members during a meeting by taking roll call on the record at both the beginning and end of the meeting; and  If an Arts Board member experiences a technological issue during the meeting and it disrupts the member’s presence, he or she notifies the Arts Board of the technological issue as soon as possible. [1 O.C. 105.13-3(c)-(d)].  Section 3-5. Order of Business. Under the current bylaws, the Order of Business for Board meetings is as follows: (a) Welcome, (b) Old Business, (c) New Business, (d) Action, (e) Minutes (Review and Approve), (f) Adjourn [current bylaws 3-5]. This section was revised so that the new Order of Business is as follows: (a) Call to Order/Roll Call, (b) Welcome, (c) Approval of Agenda, (d) Minutes (Review and Approve), (e) Old Business, (f) New Business, (g) Adjourn/Roll Call [proposed bylaws 3-5]. Page 2 of 4 Public Packet 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 86 of 223 Analysis to Proposed Draft for OBC Consideration 2022 01 26 Impact: Call to Order/Roll Call, Approval of Agenda, and Roll Call during the adjournment of the meeting were added to the Order of Business. The Action portion of the meeting was removed from the Order of Business, and the Minutes (Review and Approve) portion was moved from e to d. The LOC accepted the changes to the chronology of the Order of Business but opted to keep Action as part of the Order. Article V. Stipends and Compensation  Section 5-1. Stipends. Under the current bylaws, Board Members are not allowed to receive stipends, even if eligible [current bylaws 5-1]. This section was revised to allow Board Members to become eligible for optional stipends. Board Members would be eligible for one (1) quarterly optional meeting stipend [proposed bylaws 5-1]. • Impact: This revision allows Board members to become eligible for optional stipends. • • SECTION 5. RELATED LEGISLATION There are no conflicts between these bylaws and the Oneida Code of Laws. Below is a detailed list of laws that establish duties and requirements of the Board in addition to laws referenced in the bylaws. A. Oneida Nation Constitution. The Constitution of the Oneida Nation contains a provision that allows for the creation of committees for the proper conduct of tribal business of the Nation [Oneida Nation Constitution, Article IV, Section 1(g)]. There are no conflicts between these bylaws and the Oneida Nation Constitution. B. Boards, Committees and Commissions [1 O.C. 105]. This law establishes all requirements related to elected and appointed boards, committees and commissions of the Nation. The law governs the procedures regarding the appointment and election of persons to boards, committees and commissions, creation of bylaws, maintenance of official records, compensation, and other items related to boards, committees and commissions. Board members are eligible for optional stipends [Proposed Bylaws 51] as set forth in and subject to the Arts Board bylaws, this law, and resolution BC-05-08-19-B titled Amending Resolution BC-09-26-18-D Boards, Committees and Commissions Law Stipends, as may be further amended from time-to-time hereafter. The requirements for entity bylaws are contained in this law as well as a requirement that all existing entities of the Nation comply with the format detailed in the law and present the bylaws for adoption by the OBC within a reasonable timeframe. The proposed bylaws comply with and there are no conflicts with the Boards, Committees and Commissions law. C. Oneida Nation Arts Program – Dollars for Arts Project Policies [1 O.C. 128]. This law establishes guidelines for the Nation’s Dollars for Arts Project which is regranted funds from the Wisconsin State Arts Board. The law establishes the following requirements for the Board: approve the peer panel to make formal decisions about grant applications, identify and adopt application review criteria prior to funding cycle, approve panelists prior to granting cycle, one Board member is a non-voting member of the peer panel and chair’s and facilitates the meeting, determine funding awards based on panel’s decision and the Board Chair will appoint an appeals committee. The proposed bylaws comply and there are no conflicts with the Oneida Nation Arts Program – Dollars for Arts Project Policies. D. Travel and Expense Policy [2 O.C. 219]. Members of the Board are eligible to be reimbursed for travel and per diem to attend a conference or training with Board approval. All travel must be authorized by two (2) Officers in accordance with this law [2 O.C. 219.4-2] and the Boards, Committees and Commissions law [1 O.C. 105.10-3(b)(6)(B)]. The proposed bylaws comply and there are no conflicts with the Travel and Expense Policy. Page 3 of 4 Public Packet 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 87 of 223 Analysis to Proposed Draft for OBC Consideration 2022 01 26 E. Conflict of Interest [2 O.C. 217]. This law applies to the Board and establishes specific limitations to which information or materials that are confidential or may be used by a competitor of the Nation’s enterprises or interests may be used to protect the interests of the Nation. The Boards, Committees and Commissions law establishes that amended bylaws require members to disclose potential or real conflicts annually [1 O.C. 105.10-3(d)(5) and 105.15]. This aligns with the Conflict of Interest law of the Nation which allows for entities to outline further conflicts and prohibited activities resulting from those conflicts of interest [2 O.C. 217.7-2]. Penalties for failure to disclose conflicts of interest include termination of appointment in accordance with the Boards, Committees and Commissions law and enforcement of any penalties in accordance with the laws of the Nation [2 O.C. 217.6-2 and 6-3]. The proposed bylaws comply and there are no conflicts with the Conflict of Interest law. F. Social Media Policy [2 O.C. 218]. This law applies to the Board and regulates the Nation’s social media accounts, including how content is managed and who has authority to post on social media on behalf of the Nation. Boards, committees and commissions must register social media accounts with the Nation’s Secretary’s Office to include specific information related to access to the account, acknowledgment and compliance with the Computer Resources Ordinance [2 O.C. 215.8] and this policy, use a Nation issued email address, and ensure all content complies with all applicable laws of the Nation, state or federal laws. The bylaws comply and there are no conflicts with the Social Media Policy. G. Open Records and Open Meetings [1 O.C. 107]. This law details how records must be maintained and made available to the public and that meetings are open to the public unless specific criteria are met which allow the meetings to be closed [1 O.C. 107.15 and 107.17]. Public notice of meetings is also required by this law [1 O.C. 107.15-1]. The proposed bylaws comply and there are no conflicts with the Open Records and Open Meetings law. H. Vehicle Driver Certification and Fleet Management [2 O.C. 210]. The Board is considered an entity [2 O.C. 210.3-1(g)] and individual members are considered officials [2 O.C. 210.3-1(j)] under this law and are authorized to travel in the Nation’s vehicles. The law requires the Human Resources Department or designee to ensure drivers, including Board members, are certified to drive a vehicle of the Nation or a personal vehicle on Tribal business. The law requires Board members (officials) to have written consent from the Board prior to being approved to use a Tribal vehicle [2 O.C. 210.61(b)(2)]. Certification includes providing the Human Resources Department with the appropriate license, training certifications, and insurance information [2 O.C. 210.8-1]. Additionally, Board members must abide by all reporting requirements in this law [2 O.C. 210.9-2]. a. Board members who violate this law may be subject to: i. any laws regarding sanctions or penalties; and ii. termination of appointment following the Boards, Committees and Commissions law [1 O.C. 105]. Page 4 of 4 Public Packet 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 88 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 ONEIDA NATION ARTS BOARD BYLAWS Article I. Authority 1-1. Name. The name of this entity shall be the Oneida Nation Arts Board and may hereinafter be referred to as the Board. 1-2. Establishment. The Oneida Nation Arts Board was established by the Oneida Business Committee through adoption of resolution BC-8-4-93-A and expanded upon by the Oneida Nation Arts Program – Dollars for Art Project Policies law (“DAP Law”), adopted under resolution BC-09-13-00-C, as the entity delegated authority to oversee and administer the Oneida Nation Arts Program - Dollars for Arts Project. 1-3. Authority. (a) Purpose. The Board was established to assist in the promotion of a community that embraces art as a pathway to sovereignty, where traditional and contemporary arts are woven into the fabric of everyday life and embolden a sense of belonging. The Board was further established to provide advisory guidance and support to the Oneida Nation Arts Program (“ONAP”), and to oversee the Dollars for Arts Project (“DAP”) in accordance with the DAP Law, the Wisconsin Regranting Program guidelines, and any other governing program guidelines as may be amended from time-to-time hereafter. (b) Powers and Duties. The powers and duties that have been delegated to the Board include, but are not limited to, the following: (1) Advisory. (A) Advise and guide an impactful Oneida Nation Arts Program; and (B) Serve as a sounding board and feedback loop to the ONAP Director for matters related to the arts in the Oneida Nation. (2) Advocacy. (A) Participate in the arts through teaching, learning, sharing and outreach; (B) Support artists in the community through support of and participation in programs, events, arts groups and activities; and (C) Report ONAP/DAP/Board activities and impact to the Oneida Business Committee. (3) Evaluation. (A) Evaluate the ONAP by request of the ONAP Director; and (B) Provide support for determining impactful measures of ONAP/DAP success. (4) Fiscal. (A) Approve policies and procedures for the overall coordination and administration of regrantingthe Wisconsin Regranting Program and any other governing Page 1 of 11 Public Packet 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 89 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (5) program guidelines as may be amended from time-to-time hereafter; (B) Review and evaluate regranting annually; (C) Allocate DAP funds annually; and (D) Approve Fiscal Sponsorships. Carry out all additional powers/duties delegated to the Board through the DAP Law; Boards, Committees and Commissions law; and any other governing laws, policies, rules and/or resolutions of the Nation. 1-4. Office. The official mailing address of the Board shall be: Oneida Nation Arts Board P.O. Box 365 Oneida, WI 54155 1-5. Membership. The members of the Board shall be its Directors and there are no members who are not directors. (a) Number of Members. The Board shall consist of seven (7) members. (b) Appointed Members. Members of the Board shall be appointed by the Oneida Business Committee in accordance with the Boards, Committees and Commissions law for three (3) year terms. (1) Term Limits. Members of the Board shall serve no more than three (3) consecutive three (3) year terms. (2) Board members shall remain in office until: (A) End of Term. A vacancy is effective as of 4:30 p.m. on the last day of the month in which a member’s term ends. (i) Although a member’s term has expired, he or she shall remain in office until a successor has been sworn in by the Oneida Business Committee. (B) Resignation. A member may resign at any time verbally during a Board meeting or by delivering written notice to the Oneida Business Committee Support Office and the Board Chairperson or Chairperson’s designee. The resignation is deemed effective upon: (i) Deliverance of the written notice to the Oneida Business Committee Support Office and to the Board Chairperson or Chairperson’s designee; or (ii) Acceptance by Board motion of the member’s verbal resignation. (C) Termination. Termination of a member’s appointment shall be in accordance with the Boards, Committees and Commissions law. (c) Vacancies. Vacancies for any reason on the Board shall be filled for the remainder of the term through appointment by the Oneida Business Page 2 of 11 Public Packet 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 90 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (d) Committee in accordance with the Boards, Committees and Commissions law. (1) The Board Chairperson shall provide the Oneida Business Committee with recommendations, by majority vote of the members in attendance at a Board meeting of an established quorum, on applicants for appointment bypursuant to the executive sessionprocess set forth in which the appointment is intended to be made. Boards, Committees and Commissions law. Qualifications. Board members shall meet the following qualifications: (1) A majority shall be enrolled members of the Oneida Nation; (2) Be at least eighteen (18) years of age; (3) Have an interest and/or experience in the arts, marketing, business, government or nonprofit management; and (4) Shall not be an employee of the ONAP as of the date of application for Board membership. 1-6. Termination. Termination of a member’s appointment shall be carried out by the Oneida Business Committee in accordance with the Boards, Committees and Commissions law or any other law of the Nation governing the termination of appointed officials. (a) The Board may make a recommendation to the Oneida Business Committee for the termination of a member’s appointment based on the following: (1) The member accrues three (3) unexcused absences from Board meetings within a one (1) year period; and/or (A) A Board member shall be deemed unexcused if he or she fails to provide written notice of the absence to a Board Officer at least thirty (30) minutes before the start of the missed meeting. (2) The member violates any section of these bylaws and/or any governing laws of the Nation. (b) Recommendations to the Oneida Business Committee for termination of a member’s appointment shall be determined by a majority vote of the members in attendance at a Board meeting of an established quorum. 1-7. Trainings and Conferences. Members of the Board shall participate in mandatory Board Orientation training where they will become knowledgeable in the process of consensus decision-making and other subjects relevant to their positions. Article II. Officers 2-1. Officers. The Board shall have three (3) Officers: Chairperson, Vice-Chairperson and Secretary. Page 3 of 11 Public Packet 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 91 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 2-2. Responsibilities of the Chairperson. The responsibilities, duties and limitations of the Chairperson shall be as follows: (a) With the Secretary’s assistance, call meetings; develop meeting agendas; and provide notice of meeting agendas, minutes, and documents in accordance with the DAP Law, these bylaws, and the Open Records and Open Meetings law. (b) Preside at all meetings of the Board and facilitate orderly discussions. (c) Receive, review and monitor all correspondence from the Board, present to the Board and sign all correspondence approved by the Board. (d) Submit approved Board meeting minutes, with assistance from the Board Secretary, to the Oneida Business Committee Support Office in accordance with these bylaws and the Boards, Committees and Commissions law. (e) With the Secretary’s assistance, submit quarterly reports to the Oneida Business Committee, as well as annual and semi-annual reports to the Oneida General Tribal Council, pursuant to the Boards, Committees and Commissions law, and submit any other reports that are required or requested by the DAP Law, Oneida Business Committee or Oneida General Tribal Council. (f) Attend, or designate a Board member to attend, the Oneida Business Committee meeting where the Board’s quarterly report appears on the agenda. (g) Appoint an appeals committee to review requests for reconsideration of funding decisions in accordance with the DAP Law. (h) Perform any other duties assigned by a majority vote of the members in attendance at a Board meeting of an established quorum. 2-3. Responsibilities of the Vice-Chairperson. The responsibilities, duties and limitations of the Vice-Chairperson of the Board shall be as follows: (a) Except for subsection (g), perform the Chairperson's duties under section 2-2 of these bylaws in the absence of the Chairperson. (b) Work with the Chairperson in all matters that concern the Board. (c) Oversee Board recruitment, Board development and membership terms consistent with the Boards, Committees and Commissions law and the DAP Law. (d) Notify the Oneida Business Committee Support Office of Board vacancies in accordance with the Boards, Committees and Commissions law. (e) Perform other duties as assigned by a majority vote of the members in attendance at a Board meeting of an established quorum. 2-4. Responsibilities of the Secretary. The responsibilities, duties and limitations of the Secretary of the Board shall be as follows: (a) Assist the Chairperson with calling meetings (regular and emergency); developing meeting agendas; and providing notice of meeting agendas, documentation and minutes, all in accordance with the DAP Law, these bylaws, and the Open Records and Open Meetings law. Page 4 of 11 Public Packet 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 92 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (b) (c) (d) (e) (f) (g) Maintain the minutes, reports and correspondence of the Board, abiding by/ to the decisions of the Board and the Boards, Committees and Commissions law. Except for subsection (g), perform the Chairperson's duties under section 22 of these bylaws in the absence of the Chairperson and Vice-Chairperson. (1) The Secretary’s authority to call and/or preside over meetings of the Board shall be limited as follows: (A) In the event that both the Chairperson and Vice-Chairperson positions become vacant before the end of their terms, the Secretary shall be allowed to call Board meetings to fill the vacancies and preside over those meetings for the sole purpose of appointing new Officers, at which point the Chairperson, or Vice-Chairperson in the absence of the Chairperson, shall preside. In accordance with section 2-2 of these bylaws, assist the Chairperson with submitting quarterly reports to the Oneida Business Committee; annual and semi-annual reports to the General Tribal Council; and any other reports required/requested by the DAP Law, Oneida Business Committee or Oneida General Tribal Council. Ensure the Board meeting minutes are recorded in the proper format and approved by the Board before submitting to the Oneida Business Committee Support Office. Assist the Chairperson with the submission of approved Board meeting minutes to the Oneida Business Committee Support Office in accordance with these bylaws and the Boards, Committees and Commissions law. Perform other duties as assigned by majority vote of the members in attendance at a Board meeting of an established quorum. 2-5. Selection of Officers. The Officers shall serve terms of one (1) year and shall be nominated and appointed by majority vote of the members in attendance at a Board meeting of an established quorum that takes place prior to the beginning of the new fiscal year. (a) Terms of office shall run from the beginning of October through September of that same year. (b) No Officer shall serve for more than three (3) consecutive terms or hold more than one (1) Officer position per Officer term. (c) Board members may be dismissed from their Officer positions by majority vote of the members in attendance at a Board meeting of an established quorum. (d) In the event of a vacancy in an Officer position, a successor shall be appointed by majority vote of the members in attendance at a regular or emergency Board meeting of an established quorum for the duration of the unexpired term. 2-6. Subcommittees & Ad Hoc Committees. Subcommittees and/or ad hoc committees may be created or dissolved at any time by majority vote of the members in Page 5 of 11 Public Packet 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 93 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (a) attendance at a Board meeting of an established quorum, so long as created/ dissolved in accordance with the Boards, Committees and Commissions law. Members of subcommittees and ad hoc committees shall not be eligible for stipends unless authorized by the Board and a specific exception is made by the Oneida Business Committee or the Oneida General Tribal Council. 2-7. Budgetary Sign-Off Authority and Travel. The Board shall follow the Nation’s policies and procedures regarding purchasing and sign-off authority. (a) LevelsThe levels of budgetary sign-off authority for the Board shall be as set forth in the manual titled, Oneida Tribe of Indians of Wisconsin Purchasing Policies and Procedures, for Area Directors/Enterprise Directors. (1) All Board Officers have sign-off authority and two (2) Officers shall be required to sign-off on all budgetary requests, except as follows:. (A) TheUpon formal approval of a purchase by the Board, the Oneida Business Committee Support Office shall have official budgetary sign-off authority over requests for stipends, travel per diem and business expense reimbursementthe Board. (b) The Board shall approve a member’s request to travel on its behalf by majority vote of the members present at a regular or emergency Board meeting of an established quorum. 2-8. Personnel. (a) The Board shall not have the authority to hire personnel for its benefit. Staff Designee. The Director of the ONAP shall be the Board’s Staff Designee. (1) In the absence of all Board Officers, the Staff Designee shall assume the responsibilities set forth in Article II of these bylaws that relate to documenting, recording and reporting on behalf of the Board. (2) ONAP staff may be used to provide administrative support, consistent with the Boards, Committees and Commissions law, to the Board when needed. Article III. Meetings 3-1. Regular Meetings. The regular meetings of the Board shall be held every second Tuesday of the monthquarterly at the Community Education CenterOneida Nation Arts Program Office located onat 1270 Packerland Drive in Green Bay, WI, commencing at 5:30 p.mor remotely, at a time to be determined so long as notice is provided in accordance with these bylaws and the Open Records and Open Meetings law. (a) (a) The meeting date, time and location may be reviewed by the Board and changed from time-to-time as deemed necessary by majority vote of the members in attendance at a Board meeting of an established quorum so long as notice is provided to all members in writing and, along with the public, in Page 6 of 11 Public Packet 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 94 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (b) (c) 3-2. accordance with the Open Records and Open Meetings law, prior to the implementation of a new date, time and/or location. (1) Regular meetings of the Board may not be held in June, July and December to allow for those months to be dedicated to the Board’s volunteer work. (b) Board meetings may be attended in person, by telephone, through video conferencing or through other telecommunications so long as presence at the meeting occurs and is demonstrated in accordance with the Boards, Committees and Commissions law. Prior to a scheduled meeting, notice of the meeting location, agenda, and documents shall be forwarded by the Chairperson, with the assistance of the Secretary, in accordance with the DAP Law, these bylaws, and the Open Records and Open Meetings law. (1) All Board members shall be provided email notification of meeting agendas via the official Oneida Nation email address that was provided to each member to conduct business electronically on behalf of the Board (“Official Email”). (2) Meeting minutes shall be approved by majority vote of the members in attendance at a Board meeting of an established quorum and then sent to all Board members, via their Official Email addresses, as well as to the Oneida Business Committee Support Office in accordance with these bylaws. Emergency Meetings. An emergency meeting may be called to address urgent concerns that affect the existence of the Board and require action that cannot wait until the Board’s next scheduled meeting. (a) The Board shall attempt to use other means for urgent deadline-oriented approvals, including e-polls, before calling an emergency meeting. (b) An emergency meeting may be called by the Chairperson upon at least twenty-four (24) hours’ advance notice to all members of the Board. (1) Notice of emergency meetings shall be provided to all Board members by telephone call and via email communication sent to their Official Email address. (2) Notice of emergency meetings shall further be provided to all Board members, as well as the public, in accordance with the Open Records and Open Meetings law. (c) Within seventy-two (72) hours of an emergency meeting, the Board shall provide the Nation’s Secretary with notice of the emergency meeting, the reason for the meeting, and an explanation as to why the matter could not wait until the next regular meeting. Page 7 of 11 Public Packet 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 95 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 3-3. Joint Meetings. There shall be no joint meetings held between the Board and the Oneida Business Committee. 3-4. Quorum. 3-5. Order of Business. The order of business, as far as applicable, is: (a) (a) Call to Order/Roll Call (b) Welcome (c) Approval of Agenda (d) Minutes (Review & Approve) (b (e) Old Business (cf) New Business (dg) Action (a) (e) Minutes (Review & Approve) (fh) Adjourn/Roll Call 3-6. Voting. (a) (b) A quorum shall consist of no less than three (3) Board members, one (1) of which shall be the Chairperson, Vice-Chairperson or Secretary; provided, the Secretary is presiding over the meeting in accordance with section 2-4 (c) of these bylaws. Decisions of the Board shall be based on a majority vote of its members in attendance at a Board meeting of an established quorum. The Chairperson shall be permitted to participate and vote in the same manner as any other member of the Board. E-polls are permissible so long as conducted in accordance with the Boards, Committees and Commissions law. (1) The Vice-Chairperson shall serve as the Chairperson’s designee, responsible for conducting e-polls in the Chairperson’s absence or discretion. Article IV. Expectations 4-1. Behavior of Members. Members of the Board are expected to adhere to all governing laws, resolutions and policies of the Nation, including, but not limited to, the DAP Law; the Boards, Committees and Commissions law; these bylaws and as follows: (a) That, members of the Board are expected to agree to a Commitment to Serve and annually re-commit to their responsibilities on the Board and to the community. (b) That, Board members who find themselves unable to carry out the duties and responsibilities of their role and abide by expected behaviors, agree to resign their Board position to avoid enforcement under subsection (1) of this section 4-1. (1) Enforcement. Any Board member found in violation of this section who refuses to voluntarily resign may be subject to the following if Page 8 of 11 Public Packet 366 367 368 369 370 371 372 373 374 375 376 377 378 379 380 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 410 96 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 agreed upon by majority vote of the members in attendance at a Board meeting of an established quorum: (A) Board recommendation to the Oneida Business Committee for termination of the member’s appointment in accordance with the Boards, Committees and Commissions law or any other law of the Nation governing the termination of appointed officials. (B) Disciplinary action in accordance with any law of the Nation governing sanctions and penalties for appointed officials. 4-2. Prohibition of Violence. Board members are prohibited from engaging in or committing any violent intentional act that inflicts, attempts to inflict, or threatens to inflict emotional or bodily harm on another person, or damage to property. 4-3. Drug and Alcohol Use. The use and/or consumption of alcohol or prohibited drugs by Board members when acting in their official capacity is strictly forbidden. (a) Prohibited drugs are defined as marijuana, cocaine, opiates, amphetamines, phencyclidine (PCP), hallucinogens, methaqualone, barbiturates, narcotics, any other substances included in Schedules I though V under Section 812 of Title 21 of the United States Code, and prescription medication or overthe-counter medicine used in an unauthorized or unlawful manner. 4-4. Social Media. Members of the Board shall comply with the Nation’s Social Media Policy and their oath of office when using social media on behalf of or as a representative of the Board. 4-5. Conflict of Interest. All members of the Board are required to adhere to the Nation’s laws and policies governing conflicts of interest. (a) No member shall apply or accept a position of employment for the Oneida Nation Arts Program while serving as a member of the Board. Article V. Stipends and Compensation 5-1. Stipends. Members of the Dependent upon available budgeted funds, Board serve voluntarily; thus, even ifmembers are eligible, shall not be allowed to receive for the following OPTIONAL stipends under, subject to these bylaws, the Boards, Committees and Commissions law or, resolution BC-05-08-19-B1220-C titled, Amending Resolution BC-09-26-18-DAmended Boards, Committees and Commissions Law Stipends, as may be further amended from time-to-time hereafter. : (a) One (1) quarterly optional meeting stipend, provided that: (1) A quorum was established; Page 9 of 11 Public Packet 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 97 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (2) 5-2. The meeting of the established quorum lasted for a minimum of one (1) hour; and (3) The Board member collecting the stipend was present for the entire meeting as defined and demonstrated in accordance with the Boards, Committees and Commissions law. Compensation. Besides the travel, per diem and business expense reimbursement authorized by the Boards, Committees and Commissions law, there are no other forms of compensation that members are eligible to receive for the duties/activities they perform on behalf of the Board. Article VI. Records and Reporting 6-1. Agenda Items. Agenda items shall be consistently maintained in the format identified under Article III, section 3-5, of these bylaws as the Order of Business. 6-2. Minutes. (b) The Board’s meeting minutes shall be typed and in a consistent format created by the Oneida Business Committee Support Office to generate the most informative record, to include, but not be limited to, a summary of the action requested/taken by the Board. Meeting minutes shall be reviewed for accuracy and then approved at the end of each meeting by a majority vote of the members present; provided, a quorum is still in existence. (1) The minutes shall be submitted to the Oneida Business Committee Support Office within seven (7) days of their approval. 6-3. Attachments. Handouts, reports, memoranda, and the like shall be attached to their corresponding minutes and agenda, maintained as a Board packet and filed with the Oneida Business Committee Support Office to maintain in accordance with the Open Records and Open Meetings law. 6-4. Oneida Business Committee Liaison. The Board shall regularly communicate with the member of the Oneida Business Committee who is its designated liaison. (a) All official correspondence of the Board, whether produced via email or in writing (i.e. agendas, minutes, recordings, submissions, reports), shall be copied to the liaison, as well as the liaison’s administrative support contact. (b) The Board and liaison shall further communicate when needed, the frequency and method of which shall be as agreed upon by the Board and the liaison, but not less than that required in any law or policy on reporting developed by the Oneida Business Committee or the Oneida General Tribal Council. 6-5. Audio Recordings. All meetings of the Board shall be audio recorded using an available device, supplied by the Oneida Business Committee Support Office or the Board, that can be uploaded to digital file storage. (a) Audio recordings shall be submitted to the Oneida Business Committee Support Office to be maintained alongside the Board’s meeting minutes in accordance with the Open Records and Open Meetings law. Page 10 of 11 Public Packet 457 458 459 460 461 462 463 464 465 466 467 468 469 470 471 472 473 474 475 476 477 478 479 480 481 482 485 98 of 223 Draft 1 for OBC Consideration (Redline to Current) 2022 01 26 (1) Exception. Audio recordings of executive session portions of a Board meeting shall not be required. Article VII. Amendments 7-1. Amendments. Amendments to these bylaws shall be made by a majority vote of the members in attendance at a regular or emergency Board meeting of an established quorum; provided, proper notice of the proposed amendment [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A48ca442db3164040. Public record. Not legal advice.