# Oneida Business Committee (2022) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A46c15aa355bfd4bb ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 138 Oneida Business Committee Executive Session 8:30 AM Tuesday, May 24, 2022 BC Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 1:00 PM Wednesday, May 25, 2022 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA IV. MINUTES A. V. Approve the May 11, 2022, regular Business Committee meeting minutes Sponsor: Lisa Liggins, Secretary STANDING COMMITTEES A. B. FINANCE COMMITTEE 1. Accept the May 2, 2022, regular Finance Committee meeting minutes Sponsor: Tina Danforth, Treasurer 2. Accept the May 16, 2022, regular Finance Committee meeting minutes Sponsor: Tina Danforth, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Accept the May 4, 2022, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 1 of 4 May 25, 2022 Public Packet VI. 2 of 138 STANDING ITEMS A. ARPA FRF and Tribal Contribution Savings Submissions 1. VII. VIII. TRAVEL REPORTS A. Approve the travel report - Secretary Lisa Liggins - 2021 TribalNet Conference and Tradeshow - Grapevine, TX - November 7-11, 2021 Sponsor: Lisa Liggins, Secretary B. Approve the travel report - Councilman Kirby Metoxen - 2022 AIANTA Board Retreat - Albuquerque, NM - May 2-5, 2022 Sponsor: Kirby Metoxen, Councilman C. Approve the travel report - Councilwoman Jennifer Webster - 2022 Annual Department of Children and Families Tribal Consultation meeting - Baraboo, WI May 9-10, 2022 Sponsor: Jennifer Webster, Councilwoman TRAVEL REQUESTS A. IX. Consider request regarding funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended Tribal Contribution Savings (1:30 p.m.) Sponsor: Nancy Barton, Tribal Member Enter the e-poll results into the record regarding the approved travel request for Vice-Chairman Brandon Stevens to attend the Board of Regents Meeting in Lawrence, KS - May 11-13, 2022 Sponsor: Lisa Liggins, Secretary NEW BUSINESS A. Review the Accounting and Audit (Chapter 14) Oneida Gaming Minimum Internal Control Standards and determine next steps Sponsor: Mark A. Powless, Sr., Chair/Oneida Gaming Commission B. Post ten (10) vacancies for alternates for 2022 Special Election - Oneida Election Board Sponsor: Lisa Liggins, Secretary C. Rescind the Joint Marketing Team charter and dissolve the Joint Marketing Team Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 2 of 4 May 25, 2022 Public Packet X. 3 of 138 REPORTS A. XI. 1. Accept the Bay Bancorporation Inc. FY-2022 2nd quarter report (2:30 p.m.) Sponsor: Jeff Bowman, President/Bay Bank 2. Accept the Oneida Airport Hotel Corporation FY-2022 2nd quarter report (2:40 p.m.) Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation 3. Accept the Oneida ESC Group, LLC FY-2022 2nd quarter report (2:50 p.m.) Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers 4. Accept the Oneida Golf Enterprise FY-2022 2nd quarter report (3:00 p.m.) Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise GENERAL TRIBAL COUNCIL A. XII. CORPORATE BOARDS Approve the 2022 semi-annual report Sponsor: Lisa Liggins, Secretary EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 2. Accept the General Manager report (10:00 a.m.) Sponsor: Mark W. Powless, General Manager 3. Accept the Intergovernmental Affairs, Communications, and Self-Governance May 2022 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 4. Accept the Treasurer's April 2022 report (11:00 a.m.) Sponsor: Tina Danforth, Treasurer 5. Accept the Bay Bancorporation Inc. FY-2022 2nd quarter executive report (1:30 p.m.) Sponsor: Jeff Bowman, President/Bay Bank 6. Accept the Oneida Airport Hotel Corporation FY-2022 2nd quarter executive report (2:00 p.m.) Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation 7. Accept the Oneida ESC Group, LLC FY-2022 2nd quarter executive report (3:00 p.m.) Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers Oneida Business Committee Regular Meeting Agenda Page 3 of 4 May 25, 2022 Public Packet 4 of 138 8. B. XIII. Accept the Oneida Golf Enterprise FY-2022 2nd quarter executive report (3:30 p.m.) Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise NEW BUSINESS 1. Review Oneida Airport Hotel Corporation funding request and determine next steps (2:30 p.m.) Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation 2. Discuss DR07 contract amendments - file # 2018-1226 (11:30 a.m.) Sponsor: Todd VanDen Heuvel, Executive HR Director 3. Approve attorney contract - Legislative Reference Office - file # 2022-0375 Sponsor: David P. Jordan, Councilman 4. Approve attorney contract - Legislative Reference Office - file # 2022-0376 Sponsor: David P. Jordan, Councilman ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 4 of 4 May 25, 2022 Public Packet 5 of 138 Approve the May 11, 2022, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet 6 of 138 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, May 10, 2022 BC Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 1:00 PM Wednesday, May 11, 2022 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Treasurer Tina Danforth, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie Summers; Arrived at: Secretary Lisa Liggins at 8:38 a.m.; Not Present: Vice-Chairman Brandon Stevens, Councilwoman Jennifer Webster; Others present: Jo Anne House, Larry Barton, Louise Cornelius, Melinda J. Danforth, Mark W. Powless, Todd VanDen Heuvel, Debra Powless, Danelle Wilson, Chad Fuss, James Petitjean, Josh Cottrell; REGULAR MEETING Present: Chairman Tehassi Hill, Secretary Lisa Liggins, Council members: David P. Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens, Council members: Daniel Guzman King, Marie Summers; Arrived at: Treasurer Tina Danforth at 1:03 p.m.; Others present: Jo Anne House, Larry Barton, Mark W. Powless (via Microsoft Teams1), Todd VanDen Heuvel (via Microsoft Teams), Katsitsiyo Danforth (via Microsoft Teams), Kaylynn Gresham (via Microsoft Teams), Rhiannon Metoxen (via Microsoft Teams), Kristal Hill (via Microsoft Teams), Amy Spears (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Loucinda Conway (via Microsoft Teams), Clorissa Santiago, Candice Skenandore, Lisa Summers (via Microsoft Teams), Melanie Burkhart (via Microsoft Teams), Lori Hill (via Microsoft Teams), Jacqueline Smith (via Microsoft Teams), Victoria Flowers (via Microsoft Teams), Patricia King (via Microsoft Teams), Debbie Melchert (via Microsoft Teams), Brooke Doxtator (via Microsoft Teams), Shannon Davis (via Microsoft Teams), Carol Silva (via Microsoft Teams), Tonya Webster (via Microsoft Teams), Mark A. Powless Sr., Jonas Hill, Michelle Braaten (via Microsoft Teams), Reynold Danforth (via Microsoft Teams), Bill Cornelius, Chris Cornelius, Don McLester, Kerry Kennedy, Fredrick Muscavitch (via Microsoft Teams), Carole Liggins, Artley Skenandore, Sacheen Lawrence, Kristin Jorgenson-Dann (via Microsoft Teams), Cody Cottrell (via Microsoft Teams), Gerald Cornelius, John Breuninger, Rosa Laster (via Microsoft Teams), Diane Hill (via Microsoft Teams), Michael Coleman (via Microsoft Teams), Stacie Cutbank (via Microsoft Teams), Mike Debraska (via Microsoft Teams), Lori Elm (via Microsoft Teams), Aliskwet Ellis; 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 16 May 11, 2022 Public Packet 7 of 138 DRAFT I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 1:02 p.m. For the record: Vice-Chairman Brandon Stevens is out on approved travel attending the Haskell Board of Regents Meeting in Lawrence, KS. Councilman Daniel Guzman King is excused for the 2022 Department of Corrections Consultation Meeting. Councilwoman Marie Summers is out on approved travel attending the Inter-Tribal Task Force (ITTF) meeting in Lac Du Flambeau, WI. II. OPENING (00:03:38) Opening provided by Councilman Kirby Metoxen. III. ADOPT THE AGENDA (00:04:03) Treasurer Tina Danforth arrived at 1:03 p.m. Motion by Lisa Liggins to adopt the agenda with one (1) addition [1) under the New Business section, add item entitled Approve exceptions to resolution # BC-01-12-22-A for two (2) actions related to the June 8, 2022, regular BC meeting], seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Abstained: Tina Danforth Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers IV. OATH OF OFFICE A. Oneida Nation Arts Board - Stacie Cutbank (00:05:22) Sponsor: Lisa Liggins, Secretary Oath of office administered by Secretary Lisa Liggins. Stacie Cutbank was present via Microsoft Teams. V. MINUTES A. Approve the April 27, 2022, regular Business Committee meeting minutes (00:08:27) Sponsor: Lisa Liggins, Secretary Motion by Kirby Metoxen to approve the April 27, 2022, regular Business Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 2 of 16 May 11, 2022 Public Packet 8 of 138 DRAFT VI. RESOLUTIONS A. Adopt the resolution entitled Additional Emergency Amendments to the Oneida Personnel Policies and Procedures - Selection Policy (00:08:52) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to adopt resolution entitled 05-11-22-A Additional Emergency Amendments to the Oneida Personnel Policies and Procedures - Selection Policy, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers B. Adopt the resolution entitled Amendments to the Budget Management and Control Law (00:14:20) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to adopt resolution entitled 05-11-22-B Amendments to the Budget Management and Control Law, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers For the record: Treasurer Tina Danforth stated I’m in support of the resolution, but I think the some of the dates are very aggressive such as June first. For the record: Secretary Lisa Liggins stated I would thank the LOC and Finance and the Treasurer for bringing forth these amendments. They were underway for a number of months. C. Adopt the resolution entitled Amendments to the Oneida Nation Gaming Ordinance (00:28:00) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to adopt resolution entitled 05-11-22-C Amendments to the Oneida Nation Gaming Ordinance, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers D. Adopt the resolution entitled BIA Solid Waste Disposal FY22 (00:33:43) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to adopt resolution entitled 05-11-22-D BIA Solid Waste Disposal FY22, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 3 of 16 May 11, 2022 Public Packet 9 of 138 DRAFT E. Adopt the resolution entitled Extension of Declaration of Public Health State of Emergency Until July 22, 2022 (00:35:26) Sponsor: Tehassi Hill, Chairman Councilman Kirby Metoxen left at 1:51 p.m. Motion by Jennifer Webster to adopt resolution entitled 05-11-22-E Extension of Declaration of Public Health State of Emergency Until July 22, 2022, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Jennifer Webster Abstained: Tina Danforth Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Marie Summers Councilman Kirby Metoxen returned 1:53 p.m. Motion by Lisa Liggins to direct the Public Health Officer to be responsible for bringing back any extensions to the Public Health State of Emergency, seconded by Tina Danforth. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers F. Adopt the resolution entitled Nomination of Tehassi Hill to the U.S. Government Accountability Office Tribal Advisory Council (00:55:36) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Jennifer Webster to adopt resolution entitled 05-11-22-F Nomination of Tehassi Hill to the U.S. Government Accountability Office Tribal Advisory Council, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers VII. STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. Accept the April 20, 2022, regular Legislative Operating Committee meeting minutes (00:58:42) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the April 20, 2022, regular Legislative Operating Committee meeting minutes, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 4 of 16 May 11, 2022 Public Packet 10 of 138 DRAFT VIII. STANDING ITEMS A. ARPA FRF and Tribal Contribution Savings Submissions 1. Accept the Oneida Nation Student Relief Fund (SRF) Program follow-up report (00:59:09) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to accept the Oneida Nation Student Relief Fund (SRF) Program follow-up report, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers IX. TRAVEL REPORTS A. Approve the travel report - Councilwoman Marie Summers - Testimony before the Senate Committee on Economic Disparity - Washington, D.C. - April 6-7, 2022 (01:18:05) Sponsor: Marie Summers, Councilwoman Motion by Jennifer Webster to approve the travel report from Councilwoman Marie Summers for the Testimony before the Senate Committee on Economic Disparity in Washington, D.C. - April 6-7, 2022, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers X. TRAVEL REQUESTS A. Approve the travel request - Chairman Tehassi Hill and Secretary Lisa Liggins National Congress of American Indians (NCAI) Mid Year Conference & Marketplace - Anchorage, AL - June 12-16, 2022 (01:18:35) Sponsor: Tehassi Hill, Chairman Motion by Jennifer Webster to approve the travel request for Chairman Tehassi Hill, Secretary Lisa Liggins, and one (1) additional council member to attend the National Congress of American Indians (NCAI) Mid Year Conference & Marketplace in Anchorage, AL - June 12-16, 2022, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 5 of 16 May 11, 2022 Public Packet 11 of 138 DRAFT B. Approve the travel request - Councilman Daniel Guzman King - FY 2023 Bemidji Area Pre-Negotiation meeting – Bloomington, MN – June 8 – 10, 2022 (01:19:44) Sponsor: Daniel Guzman King, Councilman Motion by Jennifer Webster to approve the travel request for Councilman Daniel Guzman King to attend the FY 2023 Bemidji Area Pre-Negotiation meeting in Bloomington, MN - June 8-10, 2022, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers C. Approve the travel request - Councilman Daniel Guzman King - Local Government Advisory Committee (LGAC) and Small Community Advisory Subcommittee (SCAS) public meeting – Washington, D.C. – June 22-24, 2022 (01:20:10) Sponsor: Daniel Guzman King, Councilman Motion by David P. Jordan to approve the travel request for Councilman Daniel Guzman King to attend the Local Government Advisory Committee (LGAC) and Small Community Advisory Subcommittee (SCAS) public meeting in Washington, D.C. - June 22-24, 2022, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers D. Approve the travel request - Councilman Kirby Metoxen - Native American Tourism of Wisconsin (NATOW) 2022 Annual Conference - Wabeno, WI - June 2022, 2022 (01:20:41) Sponsor: Kirby Metoxen, Councilman Motion by Jennifer Webster to approve the travel request for the Councilman Kirby Metoxen to attend the Native American Tourism of Wisconsin (NATOW) 2022 Annual Conference in Wabeno, WI - June 20-22, 2022, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers For the record: Secretary Lisa Liggins stated this travel conflicts with the June twenty-first GTC meeting, so Councilman Kirby Metoxen will not be in attendance. XI. NEW BUSINESS A. Review the March Sportsbook Rules of Play and determine next steps (01:21:45) Sponsor: Mark A. Powless, Sr., Chair/Oneida Gaming Commission Motion by Lisa Liggins to delete item XI.A. Review the March Sportsbook Rules of Play and determine next steps from the agenda, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 16 May 11, 2022 Public Packet 12 of 138 DRAFT B. Review the April Sportsbook Rules of Play and determine next steps (01:22:49) Sponsor: Mark A. Powless, Sr., Chair/Oneida Gaming Commission Motion by Lisa Liggins to accept the notice of Sportsbook Rules of Play approved by the Oneida Gaming Commission on April 12, 2022, and direct notice to the Oneida Gaming Commission that there are no requested revisions under section § 501.6-14.(d) as amended by the Oneida Gaming Commission to replace "voided" with "refunded" under section XIII.B.1., seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers C. Approve exceptions to resolution # BC-01-12-22-A for two (2) actions related to the June 8, 2022, regular BC meeting (01:29:59) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to approve exceptions to resolution # BC-01-12-22-A and to schedule executive session on June 7, 2022, beginning at 10:30 a.m. and to start the regular Business Committee meeting on June 8, 2022, at 1:00 p.m., seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers XII. REPORTS A. OPERATIONAL 1. Accept the Emergency Management Department FY-2022 2nd quarter report (01:31:50) Sponsor: Kaylynn Gresham, Director/Emergency Management Councilwoman Jennifer Webster left at 2:31 p.m. Motion by Lisa Liggins to accept the Emergency Management Department FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer Webster B. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Anna John Resident Centered Care Community Board FY-2022 2nd quarter report (01:34:10) Sponsor: Kristin Jorgenson Dann, Chair/Anna John Resident Centered Care Community Board Motion by David P. Jordan to accept the Anna John Resident Centered Care Community Board FY2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 7 of 16 May 11, 2022 Public Packet 13 of 138 DRAFT 2. Accept the Oneida Community Library Board FY-2022 2nd quarter report memorandum (01:35:22) Sponsor: Brooke Doxtator, BCC Supervisor Motion by Lisa Liggins to accept the Oneida Community Library Board FY-2022 2nd quarter report memorandum, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer Webster 3. Accept the Oneida Environmental Resources Board FY-2022 quarterly report memorandum (01:36:07) Sponsor: Brooke Doxtator, BCC Supervisor Motion by Lisa Liggins to accept the Oneida Environmental Resources Board FY-2022 quarterly report memorandum, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer Webster 4. Accept the Oneida Nation Arts Board FY-2022 2nd quarter report (01:38:39) Sponsor: Kelli Strickland, Chair/Oneida Nation Arts Board Motion by David P. Jordan to accept the Oneida Nation Arts Board FY-2022 2nd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer Webster 5. Accept the Oneida Nation Veteran Affairs Committee FY-2022 2nd quarter report (01:39:09) Sponsor: Gerald Cornelius, Chair/Oneida Nation Veteran Affairs Committee Councilwoman Jennifer Webster returned 2:38 p.m. Motion by Lisa Liggins to accept the Oneida Nation Veteran Affairs Committee FY-2022 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 6. Accept the Oneida Personnel Commission FY-2022 2nd quarter report memorandum (01:51:40) Sponsor: Twylite Moore, Chair/Oneida Personnel Commission Motion by Jennifer Webster to accept the Oneida Personnel Commission FY-2022 2nd quarter report memorandum, seconded by Tina Danforth. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 8 of 16 May 11, 2022 Public Packet 14 of 138 DRAFT 7. Accept the Oneida Police Commission FY-2022 2nd quarter report (01:53:39) Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission Motion by David P. Jordan to accept the Oneida Police Commission FY-2022 2nd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 8. Accept the Pardon and Forgiveness Screening Committee FY-2022 2nd quarter report (01:54:16) Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee Motion by David P. Jordan to accept the Pardon and Forgiveness Screening Committee FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 9. Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2022 2nd quarter report (01:54:40) Sponsor: Diane Hill, Chair/Southeastern Wisconsin Oneida Tribal Services Advisory Board Motion by David P. Jordan to accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers C. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Election Board FY-2022 2nd quarter report (01:58:46) Sponsor: Pamela Nohr, Chair/Oneida Election Board Motion by Jennifer Webster to accept the Oneida Election Board FY-2022 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 2. Accept the Oneida Gaming Commission FY-2022 2nd quarter report (01:59:32) Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission Motion by David P. Jordan to accept the Oneida Gaming Commission FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 9 of 16 May 11, 2022 Public Packet 15 of 138 DRAFT 3. Accept the Oneida Land Claims Commission FY-2022 2nd quarter report (02:00:02) Sponsor: Chris Cornelius, Chair/Oneida Land Claims Commission Treasurer Tina Danforth left at 3:25 p.m. Treasurer Tina Danforth returned at 3:31 p.m. Motion by David P. Jordan to accept the Oneida Land Claims Commission FY-2022 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 4. Accept the Oneida Land Commission FY-2022 2nd quarter report (02:42:18) Sponsor: Rebecca Webster, Chair/Oneida Land Commission Motion by David P. Jordan to accept the Oneida Land Commission FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 5. Accept the Oneida Nation Commission on Aging FY-2022 2nd quarter report (02:43:00) Sponsor: Carole Liggins, Chair/Oneida Nation Commission on Aging Motion by David P. Jordan to accept the Oneida Nation Commission on Aging FY-2022 2nd quarter report, seconded by Tina Danforth. Motion carried: Ayes: Tina Danforth, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 6. Accept the Oneida Nation School Board FY-2022 2nd quarter report (02:47:27) Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board Motion by Lisa Liggins to accept the Oneida Nation School Board FY-2022 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 7. Accept the Oneida Trust Enrollment Committee FY-2022 2nd quarter report (03:06:16) Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee Motion by Jennifer Webster to accept the Oneida Trust Enrollment Committee FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 16 May 11, 2022 Public Packet 16 of 138 DRAFT D. STANDING COMMITTEES 1. Accept the Community Development Planning Committee FY-2022 2nd quarter report (03:06:47) Sponsor: Brandon Stevens, Vice-Chairman Motion by Jennifer Webster to accept the Community Development Planning Committee FY-2022 2nd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 2. Accept the Finance Committee FY-2022 2nd quarter report (03:07:10) Sponsor: Tina Danforth, Treasurer Motion by Kirby Metoxen to accept the Finance Committee FY-2022 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 3. Accept the Legislative Operating Committee FY-2022 2nd quarter report (03:07:28) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the Legislative Operating Committee FY-2022 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 4. Accept the Quality of Life Committee FY-2022 2nd quarter report (03:07:45) Sponsor: Marie Summers, Councilwoman Motion by Kirby Metoxen to accept the Quality of Life Committee FY-2022 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers E. OTHER 1. Accept the Oneida Youth Leadership Institute FY-2022 2nd quarter report (03:08:04) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to accept the Oneida Youth Leadership Institute FY-2022 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 11 of 16 May 11, 2022 Public Packet 17 of 138 DRAFT XIII. GENERAL TRIBAL COUNCIL A. Approve the notice and packet for the June 21, 2022, tentatively scheduled special General Tribal Council meeting (03:09:11) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to approve the notice and packet for the June 21, 2022, tentatively scheduled special General Tribal Council meeting with the noted change to the agenda to include a spot for the Comprehensive Housing Division presentation and to potentially remove the Mike Debraska petition to a future special General Tribal Council meeting date, contingent upon receiving agreement in writing from the petitioner by 12:00 p.m. on Thursday, May 12, 2022, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers A handout was provided. Oneida Business Committee Regular Meeting Minutes Page 12 of 16 May 11, 2022 Public Packet 18 of 138 DRAFT XIV. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report (03:35:15) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to accept the Chief Counsel report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Motion by Jennifer Webster to approve the attorney contract with Husch Blackwell, LLP, contract # 2022-0352, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Abstained: Tina Danforth Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Motion by David P. Jordan to approve the attorney contract with Attorney Thomas, contract # 20220349, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Motion by Lisa Liggins to approve the publication by Professor Oberly regarding United States v. Cook, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Motion by Lisa Liggins to approve the Grant Agreement between the State of Wisconsin, Department of Administration, Division of Intergovernmental Relations and the Oneida Nation, contract # 20220284, and authorize a limited waiver of sovereign immunity, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 2. Accept the General Manager report (03:37:57) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to accept the General Manager report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 13 of 16 May 11, 2022 Public Packet 19 of 138 DRAFT 3. Accept the Gaming General Manager FY-2022 2nd quarter report (03:38:12) Sponsor: Louise Cornelius, Gaming General Manager Motion by David P. Jordan to accept the Gaming General Manager FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 4. Accept the Retail Enterprise FY-2022 2nd quarter report (03:38:28) Sponsor: Debra Powless, Retail General Manager Motion by David P. Jordan to accept the Retail Enterprise FY-2022 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 5. Accept the Human Resources FY-2022 2nd quarter report (03:38:43) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by Kirby Metoxen to accept the Human Resources FY-2022 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers B. AUDIT COMMITTEE 1. Accept the March 17, 2022, regular Audit Committee meeting minutes (03:38:57) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the March 17, 2022, regular Audit Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 2. Accept the Audit Committee FY-2022 2nd quarter report (03:39:13) Sponsor: David P. Jordan, Councilman Motion by Lisa Liggins to accept the Audit Committee FY-2022 2nd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 14 of 16 May 11, 2022 Public Packet 20 of 138 DRAFT 3. Accept the Four Card Poker Rules of Play compliance audit and lift the confidentiality requirement (03:39:26) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Four Card Poker Rules of Play compliance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers C. NEW BUSINESS 1. Approve the BC DR05 contract amendments - file #2016-0862 (03:39:44) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by David P. Jordan to approve the BC DR05 contract amendments - file #2016-0862, seconded by Tina Danforth. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers A handout was provided. 2. Approve the BC DR08 contract amendments - file # 2021-0256 (03:40:07) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by David P. Jordan to accept the discussion as information, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers 3. Approve the BC DR09 contract amendments - file # 2021-0563 (03:40:22) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by David P. Jordan to approve the BC DR09 contract amendments - file # 2021-0563, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers For the record: Secretary Lisa Liggins stated an updated amendment was provided as a handout. 4. Accept the April 4, 2022, BC Officer meeting notes (03:40:54) Sponsor: Danelle Wilson, Executive Assistant Motion by David P. Jordan to accept the April 4, 2022, BC Officer meeting notes, seconded by Jennifer Webster. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Oneida Business Committee Regular Meeting Minutes Page 15 of 16 May 11, 2022 Public Packet 21 of 138 DRAFT 5. Accept the May 2, 2022, BC Officer meeting notes (03:41:07) Sponsor: Danelle Wilson, Executive Assistant Motion by Jennifer Webster to accept the May 2, 2022, BC Officer meeting notes, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, Lisa Liggins, Kirby Metoxen, Jennifer Webster Abstained: David P. Jordan Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers XV. ADJOURN (03:41:25) Motion by David P. Jordan to adjourn at 4:40 p.m., seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Daniel Guzman King, Brandon Stevens, Marie Summers Minutes prepared by Aliskwet Ellis, Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 16 of 16 May 11, 2022 Public Packet 22 of 138 Accept the May 2, 2022, regular Finance Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the FC Minutes of 5/02/22 & E-Poll 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: All areas that require FC ☐ Programs/Services ☐ MIS ☒ Boards, Committees, or Commissions approval 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 23 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Tina Danforth, Treasurer Primary Requestor: Denise J. Vigue, Exec. Asst. to the CFO Revised: 11/15/2021 Page 2 of 2 Public Packet 24 of 138 INTERNAL MEMORANDUM TO: FINANCE COMMITTEE FROM: DENISE J. VIGUE, EXEC. ASST. TO THE CFO SUBJECT: E-POLL RESULTS – FC MINUTES OF MAY 2, 2022 DATE: 5/3/22 ___________________________________________________________________________________________________________ An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of May 2, 2022. The E-Poll and minutes were sent out yesterday and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: T he re wa s a M ajor ity of 4 FC mem be rs vot ing to a pp ro ve th e M ay 2 , 2 022 F ina nce Comm itt ee M eet ing Min ute s . FC Mem be rs v ot in g inc lu de d: La rry Ba rt on , J en n ife r Web ste r , Ch ad Fu ss a nd Patr ick Ste ns loff . These Finance Committee Minutes of May 2, 2022 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 25 of 138 FINANCE COMMITTEE REGULAR MEETING MAY 2, 2022 ඵdŝŵĞ͗ϵ͗ϬϬ͘D Business Committee Executive Conference Room - NHC REGULAR MEETING MINUTES FC MEMBERS PRESENT ͗ Cristina Danforth, Treasurer/FC Chair Jennifer Webster, BC Council Member Patrick Stensloff, Purchasing Director Larry Barton, CFO/FC Vice-Chair Chad Fuss, Asst. Gaming CFO FC MEMBERS yh^͗ Kirby Metoxen, BC Council Member OTHERS PRESENT ͗ David Larson, Wanda Diemel, Debra Santiago, Andrea Kolitsch Zahringer, Clyde Skenandore, Jacqueline Schuman, Barbara Cornelius, Craig Clausen, Andrew Doxtater, Melissa Alvarado and Denise J. Vigue, taking notes /͘ CALL TO ORDER ͗ The FC Regular Meeting was called to order by the FC Vice Chair at 9:00 A.M. noting the Chair will be in shortly. //͘ APPROVAL OF AGENDA ͗ MAY 2, 2022 Motion by Jennifer Webster to approve the May 2, 2022 Finance Committee Meeting Agenda. Seconded by Chad Fuss. Motion carried unanimously. ///͘ MINUTES ͗ APRIL 18, 2022 (Approved via E-Poll on 04/19/22): Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on Apr. 19, 2022 approving the April 18, 2022 Finance Committee Meeting Minutes. Seconded by Chad Fuss. Motion carried unanimously. /s͘ TABLED BUSINESS ͗ None s͘ CAPITAL EXPENDITURES ͗ 1. Tweet Garot Mechanical, Inc. - Amendment Timothy Skenandore, Gaming – Facilities Amount: $5,439. Wanda Diemel was present and explain this is for venting and CO2 tanks; they needed to add another tank and that took them over $50,000. By amount being requested. Page 1 of 9 Finance Committee Meeting Minutes of May 2, 2022 Public Packet Motion by Patrick Stensloff to approve the Gaming Capital Expenditure contract 26 of 138 amendment with Tweet Garot Mechanical, Inc. in the amount of $5,439. Seconded by Jennifer Webster. Motion carried unanimously. 2. Northeast Asphalt – parking lot repair Jacque Boyle, DPW-Facilities Amount: $127,640. DPW staff were present to discuss this request; it was sent out for bids only 2 received; paving work across from seven generations location; there was extensive discussion on combining all asphalt project under one blanket with one vendor to save on costs, has been discussed for several years. DPW staff noted this would assist them in coordinating their activities and communication. Motion by Jennifer Webster to approve the Capital Expenditure contract with Northeast Asphalt for parking lot repair work in the amount of $127,640. Seconded by Chad Fuss. Motion carried unanimously. Motion by Jennifer Webster to ask the General Manager to consolidate all asphalt projects to ensure lowest costs and to complete within six months. Seconded by Patrick Stensloff. dŝŶĂĂŶĨŽƌƚŚĂƌƌŝǀĞĚĂƚϵ͗Ϭϳ͘D͘ĂŶĚƚŽŽŬŽǀĞƌŚĂŝƌŝŶŐƚŚĞŵĞĞƚŝŶŐ͘ 3. Environmental Services Plus, Inc. Jacque Boyle, DPW-Facilities Amount: $71,875. This was for emergency tank replacement to mitigate any environmental damages to the groundwater; work his completed and there was minimal damage. Motion by Jennifer Webster to approve the Capital Expenditure with Tweet Garot Environmental Services Plus, Inc. for emergency tank replacement in the amount of $71,875. Seconded by Patrick Stensloff. Motion carried unanimously. 4. Wolf River Asphalt & Sealcoating, Inc. Jacque Boyle, DPW-Facilities Amount: $398,250. There was a discussion of this project and of the contract timelines; project was bid out and has been on the Capital Improvements list since 2020. Motion by Jennifer Webster to approve the Capital Expenditure with Wolf River Asphalt & Sealcoating, Inc for parking lot repair work at DPW in the amount of $398,250. Seconded by Chad Fuss. Motion carried unanimously. s/͘ NEW BUSINESS ͗ 1. Data Financial – Maintenance Agmt. Andrew Doxtater, Gam. Cage/Vault Page 2 of 9 Finance Committee Meeting Minutes of May 2, 2022 Amount: $496,820.16 Public Packet Andrew was present and noted this is their annual maintenance agreement; it is a 2year contract, but he knows each year it must be submitted for payment; he noted higher prices that could not be helped due to price adjustments in Europe. 27 of 138 Motion by Jennifer Webster to approve the Purchase Order for the maintenance agreement with Data Financial in the amount of $496,820.16. Seconded by Patrick Stensloff. Motion carried unanimously. 2. PRN Health Services – PO increase David Larson, NHA long Term Care Anc. Dir. Amount: $1,200,000. David was present and explained this is a request to utilize current budgeted funding for this increase to this vendor; other PO’s they will not be utilizing those vendors and remaining funds would come from unused personnel line; there was a discussion of the breakdown and the need to keep personnel line expenditure separate from contract funds; they have been working with HRD; Tina ask for more specific numbers as to the staff line not used and justification for this specific amount. Motion by Jennifer Webster to approve the Purchase Order increase with PRN Health Services in the amount of $1,200,000. Seconded by Chad Fuss. Motion carried unanimously. 3. Amazon Capital Services – (50) Antigen Rapid Test Kits Debra Santiago, Consolidated Health Services Amount: $80,910. Debra noted test kits will be used, if needed at the Oneida Pow Wow and Oneida Farmer’s Market; they utilize I-Care Health who asked them to go through Amazon; Patrick noted that it would be better to work with this vendor directly and will assist them to set up a PO; this is grant funded. Motion by Jennifer Webster to approve the Purchase Order with Amazon Capital Services for the purchase of fifty Antigen Rapid Test Kits in the amount of $80,910. utilizing Wisconsin grant funds. Seconded by Patrick Stensloff. Motion carried unanimously s//͘ ONEIDA FINANCE FUND ͗ ZĞƉŽƌƚ͗ 1. Oneida Finance Fund Report – May 2, 2022 Denise J. Vigue, Executive Assistant to the CFO Motion by Jennifer Webster to approve the Oneida Finance Fund Report for May 2022. Seconded by Chad Fuss. Motion carried unanimously. ZĞƋƵĞƐƚƐ͗ 1. Total Self Defense Registration /Classes Requester: Katsi Danforth for Nova Rae Page 3 of 9 Finance Committee Meeting Minutes of May 2, 2022 Amount: $500. Public Packet 28 of 138 Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for the Total Self Defense registration/classes for the daughter of the requester in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Steve Baker Basketball Fees Requester: Emily Webster for David Amount: $500. Motion by Larry Barton to approve from the Oneida Finance Fund the request for Steve Baker Basketball fees for the son of the requester in the amount of $500. Seconded by Jennifer Webster. Motion carried unanimously. 3. Y.M.C.A. Membership Fees Requester: Kelly Metoxen Amount: $197.40 There is no required 10 percent requester match. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Y.M.C.A. Membership fees minus the 10% required match in the amount of $177.66. Seconded by Chad Fuss. Motion carried unanimously. 4. STARZ Gymnastics Academy Class Fees Requester: Twila Pamanet for Téa Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for STARZ Gymnastics Academy class fees for the daughter of the requester in the amount of $500. Seconded by Larry Barton. Motion carried unanimously. 5. Green Bay Metro Hoops Player Fees Requester: Matthew Ninham for Vivian Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Green Bay Metro Hoops player fees for the daughter of the requester in the corrected amount of $405. Seconded by Larry Barton. Motion carried unanimously. 6. Green Bay Youth Lacrosse League Registration Requester: Matthew Ninham for Maksim Amount: $500. Amount being requested includes equipment and clothing, which are excluded from the fund, costs for registration & membership totals $238.50. Motion by Larry Barton to approve from the Oneida Finance Fund the request for Green Bay Youth Lacrosse League registration & membership fees for the son of the requester in the amount of $238.50. Seconded by Chad Fuss. Motion carried unanimously. Page 4 of 9 Finance Committee Meeting Minutes of May 2, 2022 Public Packet 7. Blizzard Basketball Player Fees Requester: Debra Danforth for Mariah Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Blizzard Basketball player fees for the daughter of the requester in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. 8. Y.M.C.A. Camp U-Nah-Li-Ya Fees Requester: Tonia Skenandore for Alysa Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Y.M.C.A. Camp U-Nah-Li-Yah fees for the daughter of the requester in the amount of $500. Seconded by Chad Fuss. Motion carried unanimously. 9. Y.M.C.A. Camp U-Nah-Li-Ya Fees Requester: Tonia Skenandore for Ava Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Y.M.C.A. Camp U-Nah-Li-Yah fees for the daughter of the requester in the amount of $500. Seconded by Larry Barton. Motion carried unanimously. 10. Impact Sports Academy Class Fees Requester: Kelly Skenandore-Holtz for Kai Amount: $500. Motion by Chad Fuss to approve from the Oneida Finance Fund the request for Impact Sports Academy class fees for the son of the requester in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. 11. Y.M.C.A. Camp U-Nah-Li-Ya Fees Requester: Chenoa Webster for Anani Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Y.M.C.A. Camp U-Nah-Li-Yah fees for the two daughters of the requester in the amount of $500. each. Seconded by Chad Fuss. Motion carried unanimously. 12. Y.M.C.A. Camp U-Nah-Li-Ya Fees Requester: Chenoa Webster for Asha - See Action in OFF Request #11. Amount: $500. 13. Green Bay Soccer Club Fees Requester: Kana Zacarias-Skenandore for Yalanotati Amount: $178. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Green Bay Soccer Club fees for the two daughters of the requester in the amount of $178. and $207. Seconded by Patrick Stensloff. Motion carried unanimously. Page 5 of 9 Finance Committee Meeting Minutes of May 2, 2022 29 of 138 Public Packet 14. Green Bay Soccer Club Fees Amount: $207. Requester: Kana Zacarias-Skenandore for Yakolahkweni - See Action in OFF Request #13. 15. Team 920 Elite Tournament Fees Requester: Tanya Danforth Amount: $750. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Team 920 Elite Tournament fees in the amount of $750. Contingent upon receiving paid receipts for upcoming tournaments and team roster. Seconded by Patrick Stensloff. Motion carried unanimously. 16. Sconnie Lacrosse Player Fees Requester: Sarah Wunderlich for Haylen Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Sconnie Lacrosse player fees for the son of the requester in the amount of $500. Seconded by Chad Fuss. Motion carried unanimously. 17. Sconnie Lacrosse Player Fees Requester: Keta Quiver for Jamison Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Sconnie Lacrosse player fees for the son of the requester in the amount of $500. Seconded by Larry Barton. Motion carried unanimously. 18. F.I.R.E. Fitness Registration /Class Fees Requester: Jennifer L. Garcia Amount: $500. There was no backup in packet; Denise can send as it was not included as it was not a PDF document as required. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for F.I.R.E. Fitness registration/class fees in the amount of $500. Pending receipt of the backup. Seconded by Patrick Stensloff. Motion carried unanimously. 19. Sconnie Lacrosse Player Fees Requester: Samantha Boucher for Nakota Amount: $500. Motion by Larry Barton to approve from the Oneida Finance Fund the request for Sconnie Lacrosse player fees for the son of the requester in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. Page 6 of 9 Finance Committee Meeting Minutes of May 2, 2022 30 of 138 Public Packet 20. SOAR Fox Cites Camp Requester: Wesley Bridges, Jr. Amount: $500. 31 of 138 Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for SOAR Fox Cities Camp fees in the amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously. 21. Harvard MEDscience @HMS Program Fees Requester: Jacqueline Schuman for Secquoia Amount: $500. Jacqueline and her mom were present and explained the merits of this request and the positive activities for Secquoia; the FC Chair noted that they are limited to granting $500, but urged requesters to contact In-Med, and the St. Ignace’s Health Center as they offer student grants and to also check with Keith regarding the Susan White scholarship; The FC noted that youth 14-17 are in a vacuum where there are no funding sources for them and the GM need to attend a meeting with the FC for further discussion and solutions. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Harvard MEDscience @HMS Program fees for the daughter of the requester in the amount of $500. Seconded by Chad Fuss. Motion carried unanimously. 22. Sconnie Lacrosse Player Fees Requester: Rita Madrid for Emmerson Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Sconnie Lacrosse player fees for the son of the requester in the amount of $500. Seconded by Chad Fuss. Motion carried unanimously. 23. Y.M.C.A. Summer Camp Fees Requester: Debra Santiago for Ladell Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Y.M.C.A. Summer Camp fees for the son of the requester in the amount of $500. Seconded by Larry Barton. Motion carried unanimously. 24. Native America Midwest Tournament Fees Requester: Rebecca Skenandore for Madden Amount: $500. The FC noted that there is not a clear breakdown of costs paid for son vs. the team, need to see that in the form of receipts and registrations for the individual. Motion by Larry Barton to defer this request for Native American Midwest Tournament fees in the amount of $500. until specific cost information is obtained. Seconded by Jennifer Webster. Motion carried unanimously. Page ϳ of 9 Finance Committee Meeting Minutes of May 2, 2022 Public Packet 32 of 138 25. Yin Yoga Course Certificate Requester: Cherie Elm Amount: $329. There was a discussion of the reason for this request as it is for the personal benefit for the individual and her business which is excluded from OFF. Suggest to individual to contact Bay Bank (small business loans) and the Student Relief Fund. Motion by Jennifer Webster to deny this request for Yin Yoga Course Certificate fees in the amount of $329. as the OFF does not fund small business requests. Seconded by Larry Barton. Motion carried unanimously. 26. Gymnastics and Softball Fees Requester: Sara Powless for Gwen Amount: $379.88. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Gymnastic and Softball fees for the daughter of the requester in the amount of $379.88. Seconded by Larry Barton. Motion carried unanimously. 27. Air Force Gymnastics Class Fees Requester: Sara Powless for Josephine Amount: $252. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Air Force Gymnastics class fees for the two children of the requester in the amount of $252. each. Seconded by Larry Barton. Motion carried unanimously. 28. Air Force Gymnastics Class Fees Requester: Sara Powless for Harrison Amount: $252. - See Action taken in OFF #27. 29. Sconnie Lacrosse Player Fees Requester: Rosa Laster for Mason Amount: $500. Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Sconnie Lacrosse player fees for the son of the requester in the amount of $500. Seconded by Larry Barton. Motion carried unanimously. VIII͘ EXECUTIVE SESSION ͗ None Iy͘ ADMINISTRATIVE /INTERNAL ͗ 1. Finance Committee – FY22 Second Quarter Report to the BC Denise J. Vigue, Executive Assistant to the CFO Motion by Jennifer Webster to approve the FY22 Second Quarter Report of the Finance Committee to the Business Committee. Seconded by Chad Fuss. Motion carried unanimously. Page 8 of 9 Finance Committee Meeting Minutes of May 2, 2022 Public Packet 33 of 138 y͘ FOLLOW UP ͗ None y/͘ FOR INFORMATION ONLY ͗ NOTE: Although not on the agenda, Denise introduced Melissa Alvarado to the FC and Let them know she is the newly hired Office Manager in Finance and will be working in the future with the FC. y//͘ ADJOURN ͗ Motion by Jennifer Webster to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 10:50 A.M. Minutes submitted by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: May 03, 2022 Page 9 of 9 Finance Committee Meeting Minutes of May 2, 2022 Public Packet 34 of 138 Accept the May 16, 2022, regular Finance Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the FC Minutes of 5/16/22 & E-Poll 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: All areas that require FC ☐ Programs/Services ☐ MIS ☒ Boards, Committees, or Commissions approval 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 35 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Tina Danforth, Treasurer Primary Requestor: Melissa Alvarado, Office Manager Revised: 11/15/2021 Page 2 of 2 Public Packet 36 of 138 INTERNAL MEMORANDUM TO: FINANCE COMMITTEE FROM: MELISSA ALVARADO, OFFICE MANAGER SUBJECT: E-POLL RESULTS – FC MINUTES OF MAY 16, 2022 DATE: 5/17/22 ___________________________________________________________________________________________________________ An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of May 16, 2022. The E-Poll and minutes were sent out yesterday and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: T he re w as a Ma jo r it y o f 4 FC memb er s vot in g to ap pro ve t he M ay 16 , 20 22 F ina nce Comm itt ee M eet ing M inut es . FC M emb er s vot in g inc lude d: J en n ife r We bst er , K irb y M eto xen , C ha d Fu ss and Pa tr ic k Sten s lof f . These Finance Committee Minutes of May 16, 2022 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 37 of 138 FINANCE COMMITTEE REGULAR MEETING MAY 16, 2022 ▪ Time: 9:00 A.M Business Committee Executive Conference Room - NHC REGULAR MEETING MINUTES FC MEMBERS PRESENT : Cristina Danforth, Treasurer/FC Chair Kirby Metoxen, BC Council Member Patrick Stensloff, Purchasing Director Jennifer Webster, BC Council Member Chad Fuss, Asst. Gaming CFO FC MEMBERS EXCUSED: Larry Barton, CFO/FC Vice-Chair OTHERS PRESENT : Eric Boulanger, Nathan Maufort, Jason Doxtator, Melissa Webster, David Emerson, Connie Danforth, Denise J. Vigue, and Melissa Alvarado, taking notes I. CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 9:00 A.M. II. APPROVAL OF AGENDA : MAY 16, 2022 Motion by Jennifer Webster to approve the May 16, 2022 Finance Committee Meeting Agenda. Seconded by Chad Fuss. Motion carried unanimously. III. MINUTES : MAY 2, 2022 (Approved via E-Poll on 05/3/22): Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on May 3, 2022 approving the May 2, 2022 Finance Committee Meeting Minutes. Seconded by Kirby Metoxen. Motion carried unanimously. IV. TABLED BUSINESS : None V. CAPITAL EXPENDITURES : 1. Fox Valley Truck - 2023 Isuza NPR Box Truck Nathan Maufort, Gaming-Facilities Amount: $70,377.68 Nathan Maufort was present and explained this will be replacing the 2002 box truck they currently have. It is a sole source, only vendor that would give a quote. Not many places sell these types of vehicles. Page 1 of 4 Finance Committee Meeting Minutes of May 16, 2022 Public Packet Motion by Jennifer Webster to approve the Gaming Capital Expenditure contract with Fox Valley Truck in the amount of $70,377.68. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Synercomm Inc – Information Security Assessments Jason Doxtator, DTS Amount: $158,475.00 Jason Doxtator was present and explained what Synercomm Inc. assessments will be doing to secure the Nation’s information. What happens at the Casino, OHC, or NHC effects all systems since they are all intertwined within the system. The timeframe will be about three months. Chad Fuss discussed that there is an urgent need due to what happened to Menominee last summer and they are still having problems with their information security. Motion by Jennifer Webster to approve the Capital Expenditure contract with Synercomm Inc. in the amount of $158,475.00. Seconded by Patrick Stensloff. Motion carried unanimously. VI. NEW BUSINESS : 1. All American Bingo – PO increase Melissa Webster, Gaming-Bingo Amount: $52,000.00 Melissa Webster was present and explained the increase for the All American Bingo PO. Prices for the paper will be increasing. Bingo wants to purchase as much paper as they can before this happens. Prices for Bingo paper hasn’t changed in years. Motion by Kirby Metoxen to approve the Purchase Order increase for All American Bingo in the amount of $52,000.00. Seconded by Chad Fuss. Jennifer Webster abstained. Motion carried. 2. Applied Concepts – DSR 2 Antenna Radar Eric Boulanger, OPD Amount: $53,388.00 Eric Boulanger was present and explained the antenna radars they have are old and at their end of life in their squad cars. They are no longer be serviced. This is grant funded. Motion by Jennifer Webster to approve the Purchase Order with Applied Concepts in the amount of $53,388.00 utilizing the Coordinated Tribal Assistance Solicitation grant. Seconded by Kirby Metoxen. Motion carried unanimously. Page 2 of 4 Finance Committee Meeting Minutes of May 16, 2022 38 of 138 Public Packet 39 of 138 VII. DONATIONS : Report: 1. CF Donation Report – May 2022 Denise J. Vigue, Executive Assistant to the CFO Motion by Jennifer Webster to approve the Oneida Finance Fund Report for May 2022. Seconded by Patrick Stensloff. Motion carried unanimously. Requests: 1. Robert Cornelius Post #7784 – VFW Auxiliary Requester: Connie Danforth, VFW Ladies Auxiliary Amount: $749. Connie Danforth was present and explained the donation is for purchasing VFW Auxiliary gravesite flags. Motion by Jennifer Webster to approve from Finance Committee Donations the request from Robert Cornelius Post #7784 for VFW Auxiliary gravesite flags in the amount of $749.00. Seconded by Chad Fuss. Motion carried unanimously. VIII. EXECUTIVE SESSION : None IX. ADMINISTRATIVE /INTERNAL : None X. FOLLOW UP : None XI. FOR INFORMATION ONLY : 1. Everi (6) CASHNADO Lease Games David Emerson, Gaming – Slots David Emerson was present and explained these are leased games and are being switched out. Motion by Jennifer Webster to accept the six CASHNADO Lease Games with Everi and the four CASHNADO Lease Games with Everi as FYI. Seconded by Kirby Metoxen. Motion carried unanimously. 2. Everi (4) CASHNADO Lease Games David Emerson, Gaming – Slots - See Action in For Information Only #1. Page 3 of 4 Finance Committee Meeting Minutes of May 16, 2022 Public Packet XII. 40 of 138 ADJOURN : Motion by Jennifer Webster to adjourn. Seconded by Kirby Metoxen. Motion carried unanimously. Time: 9:18 A.M. Minutes submitted by: Melissa Alvarado, Office Manager & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: May 17, 2022 Page 4 of 4 Finance Committee Meeting Minutes of May 16, 2022 Public Packet 41 of 138 Accept the May 4, 2022, regular Legislative Operating Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the May 4, 2022 Legislative Operating Committee meeting minutes. 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: Legislative Operating ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions Committee 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 42 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: David P. Jordan, Councilman Primary Requestor: Clorissa N. Santiago, LRO Senior Staff Attorney Revised: 11/15/2021 Page 2 of 2 Public Packet 43 of 138 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center May 4, 2022 9:00 a.m. Present: David P. Jordan, Jennifer Webster, Marie Summers, Daniel Guzman King Excused: Kirby Metoxen Others Present: Clorissa N. Santiago, Brooke Doxtator, Lawrence Barton, Eric Boulanger (Microsoft Teams), Amy Spears (Microsoft Teams), Rhiannon Metoxen (Microsoft Teams), Kristal Hill (Microsoft Teams), Nic Reynolds (Microsoft Teams), Todd Vandenheuvel (Microsoft Teams), Matthew Denny (Microsoft Teams), Michelle Braaten (Microsoft Teams), Reynold Danforth (Microsoft Teams) I. Call to Order and Approval of the Agenda David P. Jordan called the May 4, 2022, Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Marie Summers to adopt the agenda; seconded by Daniel Guzman King. Motion carried unanimously. II. Minutes to be Approved 1. April 20, 2022 LOC Meeting Minutes Motion by Marie Summers to approve the April 20, 2022, LOC meeting minutes and forward to the Business Committee; seconded by Jennifer Webster. Motion carried unanimously. III. Current Business 1. Budget Management and Control Law Amendments Motion by Jennifer Webster to a approve the Budget Management and Control law amendments adoption packet and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 2. Oneida Nation Gaming Ordinance Amendments Motion by Jennifer Webster to approve the Oneida Nation Gaming Ordinance amendments adoption packet and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 3. Oneida Personnel Policies and Procedures Emergency Amendments Motion by Marie Summers to approve the Oneida Personnel Policies and Procedures emergency amendments adoption packet and forward to the Oneida Business Committee Legislative Operating Committee Meeting Minutes of May 4, 2022 Page 1 of 2 Public Packet 44 of 138 for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 4. Children’s Code Amendments Motion by Jennifer Webster to approve the updated draft and the legislative analysis for Children’s Code amendments; seconded by Daniel Guzman King. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Items 1. E-Poll Results: Approval of the ONGO Amendments Updated Public Comment Review Memo, Draft, Legislative Analysis and FIS Request Motion by Marie Summers to enter into the record the results of the April 20, 2022, e-poll titled, Approval of the ONGO Amendments Updated Public Comment Review Memo, Draft, Legislative Analysis and FIS Request; seconded by Jennifer Webster. Motion carried unanimously. 2. Legislative Operating Committee FY22 Second Quarter Report Motion by Marie Summers to approve the Legislative Operating Committee FY22 Second Quarter Report and forward to the Oneida Business Committee; seconded by Daniel Guzman King. Motion carried unanimously. 3. Legislative Operating Committee 2022 Semi-Annual Report Motion by Marie Summers to approve the Legislative Operating Committee 2022 SemiAnnual Report and forward to the Secretary; seconded by Jennifer Webster. Motion carried unanimously. 4. Legislative Reference Office 2022 Semi-Annual Report Motion by Jennifer Webster to approve the Legislative Reference Office 2022 SemiAnnual Report and forward to the Secretary; seconded by Marie Summers. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Marie Summers to adjourn at 9:35 a.m.; seconded by Daniel Guzman King. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of May 4, 2022 Page 2 of 2 Public Packet 45 of 138 Consider request regarding funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Direct Project Owner, Mark W. Powless, to submit a reallocation of Tribal Contribution Savings to the next BC work session to submit to the FRF Portal for the next quarterly submission for the Food Card Distribution to address the issues of food insecurity 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Nancy Barton, Tribal Member Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 46 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☒ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Nancy Barton, Tribal Member Primary Requestor: (Name, Title/Entity) Revised: 11/15/2021 Page 2 of 2 Public Packet 47 of 138 Business Committee Agenda Request – Cover Memo From: Nancy Barton, Tribal Member Date: 5/19/2022 RE: Funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended Tribal Contribution Savings PURPOSE To identify funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended Tribal Contribution Savings for the issue for food insecurity. BACKGROUND On September 8, 2021, the Oneida Business Committee made the following motion on the item entitled, “Consider request for an ARPA food card distribution in November and December 2021”: Motion by Marie Summers to accept the request for an APRA food card distribution for November and December from 2021 through 2023 and direct the General Manager to bring back a report at the October 13, 2021, regular Business Committee meeting on program funded by FRF funds to be implemented by November 2021 through 2023, seconded by Lisa Liggins. Motion carried. On October 13, 2021, the Oneida Business Committee adopted BC Resolution # 10-13-21-B Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Actof 2021 Federal Relief Funds, only identifying funds for 2021. This request is to direct the project manager to identify funds for food cards for 2022 and 2023. REQUESTED ACTION Direct Project Owner, Mark W. Powless, to submit a reallocation of Tribal Contribution Savings to the next BC work session to submit to the FRF Portal for the next quarterly submission for the Food Card Distribution to address the issues of food insecurity Page 1 of 1 Public Packet 48 of 138 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # 10-13-21-B Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Act of 2021 Federal Relief Funds WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has received federal funds through the American Rescue Plan Act of 2021 Federal Relief Funds (“ARPA-FRF-LR”) to address matters arising out of the COVID19 pandemic; and WHEREAS, the Oneida Business Committee has determined a portion of the funds should be used to assist members through direct payment programs and other projects should result in tangible results to meet the needs of its members; and WHEREAS, the Oneida Business Committee seeks to allocate funds from ARPA-FRF-LR toward a food card distribution for the purposes of providing financial relief to members negatively impacted by the COVID-19 pandemic through lost wages, health care expenses, inflationary increases on the cost of food, and other unexpected costs or loss of revenue; and WHEREAS, the Oneida Business Committee would allocate funds from ARPA-FRF-LR for the acquisition and distribution of up to 9,000 food cards valued at $500 each for the 2021 Pandemic Relief Food Card Distribution; and WHEREAS, the 2021 Pandemic Relief Food Card Distribution would distribute 6,500 food cards through its facilities on or near the Oneida Reservation, 1,500 cards through its SEOTS facility in Milwaukee, WI, and budget for up to 1000 food cards that may be distributed those members receiving rain checks because the demand exceeded supplies on the initial distribution dates; and WHEREAS, the 2021 Pandemic Relief Food Card Distribution would be open to all enrolled members of the Oneida Nation, ages 18 and above, who have attested to a need for such relief due to the economic impact created by the COVID-19 public health emergency; and WHEREAS, the Nation would distribute only one food card to a qualifying member to be collected at either the designated location on or near the Oneida Reservation or the SEOTS facility in Milwaukee, WI; and Public Packet 49 of 138 BC Resolution # 10-13-21-B Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Page 2 of 3 WHEREAS, qualifying members may delegate a proxy to members of their immediate family (grandparents, parents, siblings, and children) to procure the food card for them if they supply the proxy with a copy of their Oneida Nation membership card and a signed statement of consent from the delegating member stating the name of the proxy, the relationship of the proxy to the delegating member, and a statement offering the delegating member’s consent to allow the proxy to obtain the food card on the former’s behalf; and WHEREAS, this project fits within the Direct Membership Assistance allocation which is funded in the current fiscal year with funds available for allocation; and WHEREAS, this project would be concluded by December 3, 2021, the date by which the initial distribution and the acquisition and distribution of food cards to the holders of rain checks would be completed; and WHEREAS, the Oneida Business Committee has reviewed the proposed project; and NOW THEREFORE BE IT RESOLVED, the 2021 Pandemic Relief Food Card Distribution will distribute 6,500 food cards through its facilities on or near the Oneida Reservation, 1,500 cards through its SEOTS facility in Milwaukee, WI, and budget for up to 1000 food cards that may be distributed later to those members receiving rain checks because the demand exceeded supplies on the distribution dates; rain checks will be issued only within the hours of operation at the designated distribution locations on the dates of distribution. BE IT FURTHER RESOLVED, the food cards will have a value of $500 and the number of food cards distributed shall not exceed the 6,500 food cards allocated for distribution at the facility on or near the Oneida Reservation, 1,500 food cards distributed at the SEOTS facility, and up to 1000 cards acquired after the initial distribution date(s) to meet the unfulfilled need represented by the allocated rain checks; rain checks shall be distributed on a first come/fist serve basis and shall not exceed 1000 rain checks between all locations combined. BE IT FURTHER RESOLVED, the 2021 Pandemic Relief Food Card Distribution is scheduled for November 17 – 19, 2021 at the aforementioned locations; Project Owner shall ensure the food cards acquired pursuant to rain checks are distributed no later than December 3, 2021. BE IT FURTHER RESOLVED, the 2021 Pandemic Relief Food Card Distribution is open to all enrolled members of the Oneida Nation, ages 18 (by December 31, 2021) and above, who attest to a need for this category of relief due to the economic impact created by the COVID-19 public health emergency. BE IT FURTHER RESOLVED, the Nation will distribute only one food card to a qualifying member to be collected at either the designated location on or near the Oneida Reservation or the SEOTS facility in Milwaukee, WI. Qualifying members may delegate a proxy only to adult members of their immediate family (grandparents, parents, siblings, and children) to procure the food card for them if the delegating member supplies the proxy with a copy of their Oneida Nation membership card and a signed consent from the delegating member stating the name of the proxy, the relationship of the proxy to the delegating member, and a statement offering the delegating member’s consent to authorize the proxy to obtain the food card on the delegating member’s behalf. Incarcerated qualifying members are excluded from delegating or authorizing a proxy to immediate family members. BE IT FURTHER RESOLVED, the 2021 Pandemic Relief Food Card Distribution is provided under and in accordance with the Oneida General Welfare Law, 10 O.C. 1001 et seq. Public Packet 50 of 138 BC Resolution # 10-13-21-B Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Page 3 of 3 BE IT FINALLY RESOLVED, the Oneida Business Committee approves the 2021 Pandemic Relief Food Card Distribution, in the amount of $4,500,000 from ARPA-FRF-LR Investments, Direct Membership Assistance, with General Manager Mark Powless assigned as the Project Owner. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; 9 members were present at a meeting duly called, noticed and held on the 13th day of October, 2021; that the forgoing resolution was duly adopted at such meeting by a vote of 7 members for, 0 members against, and 1 members not voting*; and that said resolution has not been rescinded or amended in any way. ____________________________ Lisa Liggins, Secretary Oneida Business Committee *According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie." Public Packet 51 of 138 Approve the travel report - Secretary Lisa Liggins - 2021 TribalNet Conference and Tradeshow -... Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☒ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS Public Packet 52 of 138 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Travel Event: Lisa Liggins 22nd Annual TribalNet 2021 Conference and Tradeshow Travel Location: Grapevine, TX Departure Date: 11/07/2021 Return Date: 11/10/2021 Projected Cost: $2,889.50 Actual Cost: $2,745.36 Date Travel was Approved by OBC: 10/13/2021 Narrative/Background: I requested to attend this conference to participate in the educational sessions and networking opportunities with other tribal professionals from all across the country. This was a four-day conference which included keynote speakers, a two-day tradeshow, a meet and greet event designed for networking, and over thirty breakout sessions to choose from within these focused tracks: • Workforce Strategy • Leadership & Management • Tribal Gaming & Hospitality Technology • Tribal Government Technology • Tribal Health Information Management • Information Security I focused my attendance on the Leadership & Management, Tribal Government Technology, and Information Security tracks which relate to the Secretarial duties for record keeping and administrative tasks. I’ve highlighted a few of the sessions that I found informative below. • Session: Leadership in a Ransomware World – what EVERY leader needs to know about security and their tribe or tribal enterprise The speaker was Dave Bailey, President and General Manager of Arctic IT. Mr. Bailey covered and discussed the impacts of Ransomware As A Service, Movement to a Telecommuting Environment, AI as the only reasonable way to digitize large amounts of data, the importance of frequent and realistic simulation/exercises, and the necessity of having an Incident Response Plan as Page 1 of 3 OBC Approved 03-25-2015 Public Packet Page 2 53 of 138 Business Committee Travel Report it relates to Security Attacks. The majority of the topics reviewed by Mr. Bailey were things our DTS area is already doing and in the process of upgrading (i.e. Multi-Factor Authentication, KnowBe4 Security Tips, easy Phishing reporting).  Session: Supporting and Securing the Remote Workforce The speaker was John Poling, Privacy Officer for the Choctaw Nation of Oklahoma. Mr. Poling spoke about how tribes are responding and moving toward a virtual environment and the issues/pitfalls that need to be addressed and/or avoided. For example, organizations need to consider that each piece of physical equipment linked to the network as and endpoint and the more endpoints you have the more risk there is. Generally, networks are only as secure as the people using them and it’s important to train, education, test, and train again. Using collaborative tools such as Teams is great, but if you aren’t using it properly you could leave sensitive files open to all employees. Most importantly was the need to have IT support adequately funded so they can do their best to prepare for the inevitable – it’s not a question of if an organization is attacked, but when, how badly, and how quick is the response.  Session: Change Management – the tools of organized and effective change The presenter for this session was Christine Pouliot, CEO/Owner of Evocent Leadership Development. https://evokethepossible.com/ Some key points that I took away from this session were 1) Change is messy, personal, and emotional; 2) Change leadership requires authenticity, transparency, engagement and heart; and 3) Successful change is incremental, adequately resourced, frequently communicated, and built on trust, empathy, and respect.  Keynote Presentation: Cybersecurity for your Business I really enjoyed this presentation from John Iannarelli, FBI Special Agent (Ret). https://fbijohn.com/ Mr. Innarelli covered street prices of stolen internet items, deep web, dark web, vulnerability at work and at home [ex. A new, unprotected device connected to the internet can be compromised in five (5) minutes], cost/quantity of data breaches, identity theft, phishing, ransomware, IOT (Internet of Things – car, tv, tablets, thermostats), BEC (business email compromise), and corporate espionage as well as a review of tactics that can be implemented to combat and defend against attacks. Generally, his speech was to raise awareness and advocate for preparedness. Unfortunately, on the last full day of the convention I was ill and couldn’t attend the sessions I had planned; thankfully the BC Area Manager was also in attendance, and we were able to debrief on the sessions she participated that day. At one of the planned networking events, I had the opportunity to meet Edward Rangel, Director of IT Operation/Pearl River. Mr. Rangel worked directly with our Gaming Operations while we implement our sportsbook. He expressed he had a great Page 2 of 3 Public Packet Page 3 54 of 138 Business Committee Travel Report experience teaming up with Gaming staff and looks forward to any future joint efforts. I relayed this message to the Gaming General Manager. The BC Area Manager and I also met with Naviant, the vendor we work with for our OnBase systems including agenda management. We were able to convey the changes our Records Management team has experienced since the onset of the pandemic and the challenges we have identified and continue to address [i.e. roll out of tribal-wide tools for agenda management has stalled]. Since the time of this meeting, the BC Area Manager has begun the appropriate follow ups with the Chief Information Officer, Dr. Archiquette. Item(s) Requiring Attention: Change management is an area that has been an ongoing concern; this has only been exacerbated by the impacts of the COVID-19 pandemic on our operations. Understanding we need to make measured decisions about our resources, I think the Nation should consider contracting a change management expert or Chief Innovation Officer. As noted by Ms. Pouliot in the session I attended, “the focus is shifting from top-down initiatives, centralized change management functions, and departmentalized efforts to a more holistic approach, with shared responsibility and change capability at all levels” of an organization. The Nation’s overall lack of effective change management is concerning. I know and recognize there are areas that have and do management change effectively, but I think we need a full organization-wide change in culture. Requested Action: 1. Approve the travel report from Secretary Lisa Liggins for the 2021 TribalNet Conference and Tradeshow in Grapevine, TX - November 7-11, 2021 2. Forward the topic of Change Management/Chief Innovation Officer to the July 19, 2022, BC work session for further discussion Public Packet 55 of 138 Approve the travel report - Councilman Kirby Metoxen - 2022 AIANTA Board Retreat - Albuquerque, NM - Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Approve the travel report - Councilman Kirby Metoxen – 2022 AIANTA Board Retreat- Albuquerque, NM- May 02-05, 2022. 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 56 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☒ Travel Documents 7. Budget Information: ☒ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Kirby Metoxen, Councilman Primary Requestor: (Name, Title/Entity) Revised: 11/15/2021 Page 2 of 2 Public Packet 57 of 138 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Kirby Metoxen Travel Event: 2022 AIANTA Board Retreat Travel Location: Albuquerque, NM Departure Date: 05/02/2022 Return Date: 05/05/2022 Projected Cost: 1875.91 Actual Cost: 1841.95 Date Travel was Approved by OBC: 04/18/2022 Narrative/Background: This Retreat is an in-person gathering May 3-4, 2022 to discuss important and complex strategic ideas that can best be shared face-to-face in order to build strong relationships and long-term business success. AIANTA is a non-profit and looks to the Board to invest their time to help reach their mission to define, introduce, grow and sustain American Indian, Alaska Native and Native Hawaiian tourism that honors traditions and values. Travel was Approved via e-poll 4/18/2022 Item(s) Requiring Attention: Click here to enter text. Requested Action: Approve the travel report - Councilman Kirby Metoxen – 2022 AIANTA Board RetreatAlbuquerque, NM- May 02-05, 2022. Page 1 of 1 OBC Approved 03-25-2015 Public Packet 58 of 138 Public Packet 59 of 138 Public Packet 60 of 138 Public Packet 61 of 138 Public Packet 62 of 138 Public Packet 63 of 138 Public Packet 64 of 138 Approve the travel report - Councilwoman Jennifer Webster - 2022 Annual Department of Children and... Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Approve the travel report - Councilwoman Jennifer Webster – 2022 Annual DCF & DHS Tribal Consultation Meeting – Baraboo, WI – May 09-10, 2022 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 65 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☒ Travel Documents 7. Budget Information: ☒ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Jennifer Webster, Councilwoman Primary Requestor: (Name, Title/Entity) Revised: 11/15/2021 Page 2 of 2 Public Packet 66 of 138 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Jennifer Webster Travel Event: 2022 Annual DCF & DHS Tribal Consultation Meeting Travel Location: Baraboo, WI Departure Date: 05/09/2022 Return Date: 05/10/2022 Projected Cost: 303.12 Actual Cost: 313.25 Date Travel was Approved by OBC: 04/13/2022 Narrative/Background: The Wisconsin Department of Children and Families (DCF) and Wisconsin Department of Health Services (DHS) met with all 11 tribes on May 10 for annual consultations and to provide departmental updates that affect Wisconsin Tribes, this is also an opportunity for tribes to express concern with the state on programs within our communities. Priorities are reviewed and updated and the consultation meetings give opportunity to discuss ideas and shared services, strengthen relationships and collaborative efforts to enhance and maintain healthy environments for our tribal communities. Item(s) Requiring Attention: Click here to enter text. Requested Action: Approve the travel report - Councilwoman Jennifer Webster – 2022 Annual DCF & DHS Tribal Consultation Meeting – Baraboo, WI – May 09-10, 2022 Page 1 of 1 OBC Approved 03-25-2015 Public Packet 67 of 138 Public Packet 68 of 138 Public Packet 69 of 138 Public Packet 70 of 138 Public Packet 71 of 138 Public Packet 72 of 138 Public Packet 73 of 138 Public Packet 74 of 138 Public Packet 75 of 138 Public Packet 76 of 138 Public Packet 77 of 138 Public Packet 78 of 138 Public Packet 79 of 138 Public Packet 80 of 138 Enter the e-poll results into the record regarding the approved travel request for Vice-Chairman Brandon.. Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet From: To: Cc: Subject: Date: Attachments: 81 of 138 Secretary Secretary; Tehassi Tasi Hill; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Lisa A. Liggins; Daniel P. Guzman; David P. Jordan; Kirby W. Metoxen; Ethel M. Summers; Jennifer A. Webster Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; BC_Agenda_Requests E-POLL RESULTS: Approve the Travel Request – Vice-Chairman Brandon Stevens – Board of Regents Meeting – Lawrence, KS – May 11-13, 2022 Monday, May 9, 2022 1:12:42 PM BCAR Approve the Travel Request – Vice-Chairman Stevens – Board of Regents Meeting – Lawrence KS – May 11-13 2022.pdf E-POLL RESULTS The e-poll to approve the travel request for Vice-Chairman Brandon Stevens to attend the Board of Regents Meeting in Lawrence, KS – May 11-13, 2022, has carried. Below are the results: Support: Tina Danforth, Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie Summers, Jennifer Webster Aliskwet Ellis Information Management Specialist Government Administrative Office O: 920.869.4408 • E: cellis1@oneidanation.org P.O. Box 365 • Oneida, WI • 54155 A good mind. A good heart. A strong fire. CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform us promptly by reply e-mail, then delete the e-mail and destroy any printed copy. From: Secretary Sent: Thursday, May 5, 2022 2:15 PM To: Secretary ; Tehassi Tasi Hill ; Brandon L. Yellowbird-Stevens ; Cristina S. Danforth ; Lisa A. Liggins ; Daniel P. Guzman ; David P. Jordan ; Kirby W. Metoxen ; Ethel M. Summers ; Jennifer A. Webster Cc: Danelle A. Wilson ; Rhiannon R. Metoxen ; Kristal E. Hill Subject: E-POLL REQUEST: Approve the Travel Request – Vice-Chairman Brandon Stevens – Board of Regents Meeting – Lawrence, KS – May 11-13, 2022 E-POLL REQUEST Summary: Public Packet As the Midwest Regional Board President of the Haskell Indian Nations University National Board of Regents, Vice-Chairman Stevens is requesting to attend the upcoming BOR meeting, where he will also be meeting with Assistant Secretary of Indian Affairs, Bryan Newland and the BIE Director, Tony Dearman. Travel will be covered by BIE. Justification for E-Poll: The next Business Committee meeting will not take place until May 11, 2022 and the travel dates are May 11-13th. In order to begin immediately processing the travel, an epoll has been requested. Requested Action: Approve the Travel Request – Vice-Chairman Brandon Stevens – Board of Regents Meeting – Lawrence, KS – May 11-13, 2022 Deadline for response: Responses are due no later than 4:30 p.m., Friday, May 6, 2022. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. Aliskwet Ellis Information Management Specialist Government Administrative Office O: 920.869.4408 • E: cellis1@oneidanation.org P.O. Box 365 • Oneida, WI • 54155 A good mind. A good heart. A strong fire. CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform us promptly by reply e-mail, then delete the e-mail and destroy any printed copy. 82 of 138 Public Packet 83 of 138 Business Committee Agenda Request 1. Meeting Date Requested: 05/11/22 2. Session: ☐ Open ☐ Executive – must qualify under §107.4-1. Justification: Personnel Related 3. Requested Motion: ☐ Accept as information; OR Approve the Travel Request – Vice Chairman Stevens to Board of Regents Meeting, Lawrence, KS, May 11-13, 2022 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 84 of 138 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☒ Travel Documents 7. Budget Information: ☒ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Travel ☐ Budgeted – Grant Funded ☐ Not Applicable will be covered by BIE 8. Submission: Authorized Sponsor: Brandon Stevens, Vice-Chairman Primary Requestor: Danelle Wilson, Executive Assistant Revised: 11/15/2021 Page 2 of 2 Public Packet 85 of 138 Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 05 / 11 / 22 e-poll requested 2. General Information: Event Name: Board of Regents Meeting Event Location: Lawrence, KS Attendee(s): Brandon Stevens Departure Date: May 11, 2022 Attendee(s): Return Date: May 13, 2022 Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: As the Midwest Regional Board President of the Haskell Indian Nations University National Board of Regents, I am requesting to attend the upcoming BOR meeting, where I will also be meeting with Assistant Secretary of Indian Affairs, Bryan Newland and the BIE Director, Tony Dearman. Requested Action: Approve the Travel Request – Vice Chairman Stevens to Board of Regents Meeting, Lawrence, KS, May 11-13, 2022. 5. Submission Sponsor: Brandon Stevens, Vice-Chairman 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 86 of 138 AGENDA _________________________________________________________________________________ HASKELL BOARD OF REGENTS Spring 2022 Meeting General Session Schedule May 11-12, 2022 Regents and Navarre Conference Room 114 Wednesday, May 11th, 2022 8:30 a.m. Welcome and Overview 9:30 a.m. Vice President University Services – Tonia Salvini 11:00 a.m. Student Senate 12:00 p.m. Lunch - BOR members eat-in at Curtis Hall with Students 1:30 p.m. Regents Meet (closed session) 2:30 p.m. Haskell Finance Presentation – Marie Thorne & Steve Byington 3:00 p.m. MOU with Solicitor 4:00 p.m. MOU with Solicitor 5:00 p.m. Meeting Adjourn Public Packet 87 of 138 AGENDA _________________________________________________________________________________ HASKELL BOARD OF REGENTS Spring 2022 Meeting General Session Schedule May 11-12, 2022 Regents and Navarre Hall Conference Room 114 Thursday, May 12th, 2022 8:30 a.m. Welcome and Overview 9:00 a.m. VPA & Deans 10:00 a.m. Athletics 10:30 a.m. Facilities Management 11:00 a.m. Admissions & Registrar 12:00 p.m. Lunch 1:30 p.m. Foundation 2:30 p.m. Dean of Students & Title IX 3:00 p.m. MOU with Solicitor 4:00 p.m. MOU with Solicitor 5:00 p.m. Meeting Adjourn Public Packet 88 of 138 Review the Accounting and Audit (Chapter 14) Oneida Gaming Minimum Internal Control Standards and.. Business Committee Agenda Request 1. Meeting Date Requested: 05/25/22 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Enter the requested motion related to this item. 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☒ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 89 of 138 6. Supporting Documents: ☐ Bylaws ☐ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☐ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: OGMICS Ch 14 - Accounting and Audit ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Mark Powless, OGC - Chairman Primary Requestor: Ivory Kelly, OGC - Regulatory Complaince Manager Revised: 11/15/2021 Page 2 of 2 Public Packet 90 of 138 Oneida Business Committee Agenda Request Cover Memo: Describe the purpose, background/history, and action requested: The OGMICS is being revised one section chapter at a time to minimally include: 1. National Indian Gaming Commission (NIGC) Class II Minimum Internal Control Standards (MICS) 2. NIGC Class III MICS Guidance 3. Oneida Tribe and State of Wisconsin Compact and its amendments 4. Industry control standards and best regulatory practices OGMICS section chapters are (re)formatted, (re)finalized and (re)reviewed before they are submitted to Gaming Management for comments. Management comments are reviewed and considered before the section chapter is officially approved by the OGC. The OGC has prepared this document to set forth the Nation's tribal minimum internal controls that will guide gaming operations and assist internal audit to ensure and maintain the integrity and security of gaming operations. Action Requested: Accept the OGMICS Chapter 14 - Accounting and Audit with no requested revisions. Please note (OBC Action Options) Per the Chief Counsel memo dated February 27, 2018, regarding appropriate OBC action for OGMICS revisions, the motion for this request would be as follows: "Accept the notice of the OGMICS Chapter 14 - Accounting and Audit approved by the Oneida Gaming Commission on May 4, 2022 and (a) Directs notice to the Gaming Commission there are no requested revisions under Section 501.6-14(d); (b) Directs notice to the Gaming Commission that the Oneida Business Committee will be recommending amendments to the OGMICS Chapter 14 - Accounting and Audit in accordance with sections 510.6-14(d)(3)(C); or (c) Directs notice to the Gaming Commission that the Oneida Business Committee repeals the OGMICS Chapter 14 - Accounting and Audit in accordance with section 501.6-14(d)(3)(A) and subsections (i). Public Packet From: To: Cc: Subject: Date: Attachments: 91 of 138 Ashley M. Blaker Ivory S. Kelly; Shoshana P. King; Tracy J. Metoxen Michelle M. Braaten; Jodi M. Skenandore; Ashley M. Blaker Notification: OGMICS Ch 14 Accounting and Audit Wednesday, May 4, 2022 8:27:42 AM Ch 14 Accounting and Audit- Final.msg image001.png DATE: 05/04/22 FROM: Mark A. Powless Sr. SUBJECT: OGMICS Ch 14 Accounting and Audit Good Morning, The Gaming Commission has reviewed the following item(s) and is approved. This will be placed on the next Regular OGC Meeting agenda for retro approval. 1. OGMICS Ch 14 Accounting and Audit If you have any further questions please feel free to contact the OGC Chair Mark Powless Sr. via email mpowles5@oneidanation.org or at 497-5658. Yaw^ko, Ashley Blaker Administrative Assistant Oneida Gaming Commission PO Box 79 Oneida WI 54155-0079 Phone: (920) 497-5850 OGC Fax: (920) 496-2009 Backgrounds Fax: (920) 490-8048 A good mind. A good heart. A strong Fire. This email and any attachments may contain confidential information and is soley for the intended recipient(s). Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Public Packet 92 of 138  OneidaGamingMinimumInternalControlStandards/RulesofPlay OGMICSChapter14ǦAccountingandAuditGamingManagementReview   Recordregulatoryreference,concernandsuggestiontotheOGMICS/ROPdocument:  ‘ ‡”Ȁ—‡•–‹‘ ƒƒ‰‡‡–—‰‰‡•–‹‘ $XGLWUHSRUWVDUHPDLQWDLQHGDQG 5HTXHVWLQJWRUHSODFHWKLVYHUELDJHZLWK³,IUHTXHVWHG´ PDGHDYDLODEOHWRWKH UDWKHUWKDQ³LIDSSOLFDEOH´ &RPPLVVLRQXSRQUHTXHVWDQG PXVWLQFOXGHWKHIROORZLQJ LQIRUPDWLRQ L $XGLWREMHFWLYHV LL  $XGLWSURFHGXUHVDQG VFRSH LLL  )LQGLQJVDQGFRQFOXVLRQV LY  5HFRPPHQGDWLRQVLI DSSOLFDEOHDQG Y 0DQDJHU¶VUHVSRQVH OGCResponse (OGCtodocumentresponsetoManagement’sconcernandsuggestion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esponse    (Insertadditionalrows,asnecessary)  Public Packet 93 of 138  OneidaGamingMinimumInternalControlStandards/RulesofPlay GamingManagementReview  PerONGO21.6Ǧ14.(d),theOGCistodraftandapprovetheOGMICS,subjecttoreviewandadoptionbythe OBC,providedthatGamingOperationshastheopportunitytoreviewandcommentpriortoOGCapproval. GamingOperationscommentsaretobeincludedinsubmissionstotheOBC.  GAMINGOPERATIONSMANAGEMENT ReviewedandInputProvidedBy: NameandTitle  $VVLVWDQW*DPLQJ&KLHI)LQDQFLDO2IILFHU  Signature   'LUHFWRU0DQDJHU    *DPLQJ&RPSOLDQFH   Date  Digitally signed by Misty Jordan Date: 2022.04.20 15:34:41 -05'00'      4-20-2022 Public Packet From: To: Cc: Subject: Date: Attachments: 94 of 138 Ivory S. Kelly Marina S. Martirosyan; GamingCommission_Compliance Derrick R. King; Kateri N. Baker RE: OGMICS Chapter 14 Management Review Tuesday, May 3, 2022 1:50:00 PM Review Response Signature Packet Ch 14 Accounting and Audit.pdf image001.png image002.png Please allow this communication to serve as OGC response to the documented concern/question presented by Gaming Management in their review of OGMICS Ch 14 Accounting and Audit. As this document has already been signed by Gaming Management and therefore can not be edited for OGC’s response. Concern/Question (h)(6) Audit reports are maintained and made available to the Commission upon request and must include the following information (i) Audit objectives; (ii) Audit procedures and scope; (iii) Findings and conclusions; (iv) Recommendations, if applicable; and (v) Manager’s response. Requesting to replace this verbiage with “if requested” rather than if applicable. OGC Response: The OGC does not believe a change to this language is needed. All audits that are currently completed may come with any recommendations that may ensure a solution for compliance such as recommending to update an SOP. Concern/Question (h)(9) Follow-up observations and examinations is performed to verify that corrective action has been taken regarding all instances of non-compliance. The verification is performed within six (6) months following the date of notification of non-compliance. Can Gaming Management impose a timeline of corrective action to an audit finding? For example: Verification is performed within (6) months but no earlier than 30 days following the date of final notification (Final Audit) of non-compliance. Gaming Compliance researched and found 30 days to be the average timeframe for corrective action before it is verified by the auditors. OGC Response: After further discussion with Gaming Compliance and clarification of the ask, this verbiage will remain the same. From: Marina S. Martirosyan Sent: Wednesday, April 20, 2022 4:32 PM To: GamingCommission_Compliance Cc: Derrick R. King ; Kateri N. Baker Subject: OGMICS Chapter 14 Management Review Public Packet 95 of 138 Hello OGC Compliance Team, Please see attached management review of OGMICS Chapter 14 with comments and sign off packet. If you have any questions, please let me know. Thank you very much! Marina S Martirosyan Compliance Specialist Phone # 920-429-3010 mmartiro@oneidanation.org P.O. Box 365 • Oneida, WI • 54155 • Official Casino of the Green Bay Packers Public Packet 96 of 138 Chapter: 14 Accounting and Audit Table of Contents (a) General Standards (b) Conflict of Standards (c) Accounting Standards (d) Gross Gaming Revenue Computations (e) Maintenance and Preservation of Books, Records and Documents (f) State Licensed Accountant (g) Data Reporting (h) Internal Audit (i) Annual Requirement All employees and associates are required to adhere to the controls in this section, all other sections, and regulatory documents. Regulatory Credentials Legend: NIGC MICS NIGC 542 NIGC 543 COMPACT Page 1 of 7 Public Packet 97 of 138 (a) General Standards. (1) All licensed gaming facilities shall be required to keep an approved gaming accounting system that shall comply with, but not be limited to the standards in this section and the regulations of the OGC. Said accounting system shall reflect all business and financial transactions involved or concerned in any manner with the gaming operation and conducting of gaming activities authorized by the Gaming Compact and the Oneida Nation. (b) Conflicts of Standards. (1) When establishing SICS, the gaming operation should review, and consider incorporating, other external standards such as GAAP, GAAS, and standards promulgated by GASB and FASB. In the event of a conflict between the MICS and the incorporated external standards, the external standards prevail. (c) Accounting Standards. (1) Controls must be established, and accounting procedures implemented to safeguard assets and ensure each gaming operation: (i) Prepares accurate, complete, legible, and permanent records of all transactions pertaining to gaming revenue and activities for operational accountability. (ii) Prepares general accounting on a double-entry system of accounting, maintaining detailed, supporting, subsidiary records, and performs the following activities: (A) Record gaming activity transactions in an accounting system to identify and track all revenues, expenses, assets, liabilities, and equity; (B) Record all markers, IOU's, returned checks, held checks, or other similar credit instruments; (C) Record journal entries prepared by the gaming operation and by any independent accountants used; (D) Prepare income statements and balance sheets; (E) Prepare appropriate subsidiary ledgers to support the balance sheet; (F) Prepare, review, and maintain accurate financial statements; (G) Prepare transactions in accordance with the appropriate authorization, as provided by management; (H) Record transactions to facilitate proper recording of gaming revenue and fees, and to maintain accountability of assets; (I) Compare recorded accountability for assets to actual assets at periodic intervals, and take appropriate action with respect to any variances; (J) Segregate functions, duties, and responsibilities; (K) Prepare minimum bankroll calculations; and (L) Maintain and preserve all financial records and relevant supporting documentation. (2) Monthly financial statements are prepared by accounting and distributed to Oneida Nation’s Gaming Management within thirty (30) days of month end. Page 2 of 7 Public Packet 98 of 138 (d) Gross Gaming Revenue Computations. (1) For table games, gross revenue equals the closing table bankroll, plus credit slips for cash, chips, tokens or personal/payroll checks returned to the cage, plus drop, less opening table bankroll and fills to the table, and money transfers issued from the game through the use of cashless wagering system. (2) For gaming machines, gross revenue equals drop, less fills, jackpot payouts and personal property awarded to patrons as gambling winnings. (3) For each counter game gross revenue equals: (i) The money accepted by the gaming operation on events or games that occur during t [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A46c15aa355bfd4bb. Public record. Not legal advice.