# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A45a5f6717438a8d4 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 276 Oneida Business Committee Regular Meeting and Executive Session 8:30 a.m. Wednesday, January 24, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. OATHS OF OFFICE A. Anna John Resident Centered Care Community Board – Kristin Jorgenson B. Anna John Resident Centered Care Community Board – Shirley Barber C. Oneida Gaming Commission – Michelle Braaten V. MINUTES A. Approve January 5, 2018, emergency meeting minutes Sponsor: Lisa Summers, Secretary B. Approve January 10, 2018, regular meeting minutes Sponsor: Lisa Summers, Secretary C. Approve January 15, 2018, emergency meeting minutes Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda of January 24, 2018 Page 1 of 6 Public Packet 2 of 276 VI. RESOLUTIONS A. Adopt resolution entitled Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Sponsor: Lisa Summers, Secretary B. Adopt resolution entitled Modifying the GTC Legal Resource Center Transition Plan Sponsor: Wesley Martin, Jr., Advocate/GTC Legal Resource Center and Tsyoslake House, Advocate/GTC Legal Resource Center C. Adopt resolution entitled Temporary Amendment to BC Resolution 08-28-13-B; Authorization to Sign-Off on Patient Referred Care – Health Care Payments Sponsor: Dr. Ravinder Vir, Division Director/Comprehensive Health Medical VII. STANDING COMMITTEES A. Legislative Operating Committee Chair: David P. Jordan, Councilman 1. Adopt rules regarding Community Support Fund law B. Finance Committee Chair: Trish King, Treasurer 1. Approve January 15, 2018, Finance Committee meeting minutes C. Community Development Planning Committee Chair: Ernie Stevens III, Councilman 1. Accept November 2, 2017, Community Development Planning Committee meeting minutes VIII. APPOINTMENTS (No Requested Action) IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS A. Delete 2018 amended Oneida Trust Enrollment Committee/Oneida Business Committee Memorandum of Agreement from the agenda Sponsor: Lisa Summers, Secretary EXCERPT FROM JANUARY 10, 2018: Motion by Lisa Summers to defer the 2018 amended Oneida Trust Enrollment Committee/Oneida Business Committee Memorandum of Agreement to the January 24, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of January 24, 2018 Page 2 of 6 Public Packet 3 of 276 XI. NEW BUSINESS A. Approve request to post one (1) vacancy, for remainder of term ending July 31, 2019 – Oneida Election Board Sponsor: Lisa Summers, Secretary B. Accept the Tribal Action Plan communication overview and strategy as information Sponsor: Ernie Stevens III, Councilman C. Accept the recommendation and set the 2018 Special Election date of July 7, 2018 Liaison: Tehassi Hill, Chairman Submitted by: Racquel Hill, Chair/Oneida Election Board XII. TRAVEL A. Approve travel request – Vice-Chairman Brandon Stevens – Alliance for Boys and Men of Color Equity Summit – Chicago, IL – April 11-13, 2018 XIII. OPERATIONAL REPORTS (Scheduled times: 5 minutes to present and 10 minutes for Question and Answer) A. Accept Comprehensive Health Division FY-2018 1st quarter report (1:30 p.m.) Sponsor: Dr. Ravinder Vir, Division Director/Comprehensive Health Medical and Debra Danforth, Division Director/Comprehensive Health Operations B. Accept Governmental Services Division FY-2018 1st quarter report (1:45 p.m.) Sponsor: George Skenandore, Division Director/Governmental Services C. Accept Internal Services Division FY-2018 1st quarter report (2:00 p.m.) Sponsor: Joanie Buckley, Division Director/Internal Services D. Accept Community and Economic Development Division FY-2018 1st quarter report (2:15 p.m.) Sponsor: Troy Parr, Division Director/Community and Economic Development E. Accept Public Works Division FY-2018 1st quarter report (2:30 p.m.) Sponsor: Jacque Boyle, Interim Asst. Division Director/Public Works XIV. GENERAL TRIBAL COUNCIL A. Petitioner Frank Vandehei – E-polls 1. Accept legal analysis Sponsor: Jo Anne House, Chief Counsel 2. Accept financial analysis status update Sponsor: Larry Barton, Chief Financial Officer Oneida Business Committee Regular Meeting Agenda of January 24, 2018 Page 3 of 6 Public Packet 4 of 276 XV. EXECUTIVE SESSION (Scheduled times are subject to change) A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel 2. Accept Intergovernmental Affairs and Communications report – Nathan King, Director 3. Accept Gaming General Manager report – Louise Cornelius, General Manager/Gaming B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise Corporation – Ladies Professional Golf Association a) Accept LPGA January 2018 update Liaison: Trish King, Treasurer Submitted by: Josh Doxtator, Chief Operational Officer/Oneida Golf Enterprise Corporation b) Review of the options regarding capital sourcing for LPGA Tournament year two Sponsor: Larry Barton, Chief Financial Officer C. AUDIT COMMITTEE Chair: David P. Jordan, Councilman 1. Accept November 16, 2017, Audit Committee meeting minutes 2. Accept December 14, 2017, Audit Committee meeting minutes 3. Accept Bingo compliance audit and lift confidentiality requirement allowing Oneida Nation members to view 4. Accept Cage/Vault compliance audit and lift confidentiality requirement allowing Oneida Nation members to view 5. Accept final Employee Advocacy Department performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 6. Accept final Environmental Health and Safety Division performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 7. Accept final Grants performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 8. Accept final Kalihwisaks performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 9. Accept final Oneida Community Integrated Food Services performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 10. Accept final Tourism performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view Oneida Business Committee Regular Meeting Agenda of January 24, 2018 Page 4 of 6 Public Packet 5 of 276 11. Accept final Utilities performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 12. Accept final Veterans Services performance assurance audit and lift confidentiality requirement allowing Oneida Nation members to view 13. Accept Gaming Contracts audit and lift confidentiality requirement allowing Oneida Nation members to view 14. Accept Information Technology audit and lift confidentiality requirement allowing Oneida Nation members to view 15. Accept Let it Ride rules of play audit and lift confidentiality requirement allowing Oneida Nation members to view 16. Accept Parimutuel Wagering audit and lift confidentiality requirement allowing Oneida Nation members to view 17. Accept Player Tracking compliance audit and lift confidentiality requirement allowing Oneida Nation members to view 18. Accept Slot Year End compliance audit and lift confidentiality requirement allowing Oneida Nation members to view 19. Accept Surveillance compliance audit and lift confidentiality requirement allowing Oneida Nation members to view 20. Accept Table Games compliance audit and lift confidentiality requirement allowing Oneida Nation members to view 21. Accept Title 31 compliance audit and lift confidentiality requirement allowing Oneida Nation members to view D. TABLED BUSINESS (No Requested Action) E. UNFINISHED BUSINESS (No Requested Action) F. NEW BUSINESS 1. Review draft OBC SOP entitled Oneida Golf Enterprise (ODE) Equity Transfer Sponsor: Larry Barton, Chief Financial Officer 2. Review applications for two (2) vacancies – Oneida Library Board Sponsor: Tehassi Hill, Chairman 3. Review applications for five (5) vacancies – Southeastern Oneida Tribal Services Advisory Board Sponsor: Tehassi Hill, Chairman 4. Review applications for one (1) vacancy – Oneida Nation Veteran Affairs Committee Sponsor: Tehassi Hill, Chairman Oneida Business Committee Regular Meeting Agenda of January 24, 2018 Page 5 of 6 Public Packet 6 of 276 5. Review applications for two (2) vacancies – Oneida Pow-wow Committee Sponsor: Tehassi Hill, Chairman 6. Review applications for two (2) vacancies – Pardon and Forgiveness Screening Committee Sponsor: Tehassi Hill, Chairman 7. Review recommendations for two (2) vacancies and four (4) alternates – Pardon and Forgiveness Screening Committee Sponsor: Lisa Summers, Secretary 8. Accept the community budget input meeting packet and forward to special Work Session on February Sponsor: Trish King, Treasurer XVI. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:00 p.m., Friday, January 19, 2018, pursuant to the Open Records and Open Meetings Law, section 107.14. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda of January 24, 2018 Page 6 of 6 Public Packet 7 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Kristin Jorgenson for the Anna John Resident Centered Care Community Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 8 of 276 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were three (3) applicant(s) for two (2) vacancies on the Anna John Resident Centered Care Community Board. On December 27, 2017 the Business Committee appointed Kristen Jorgenson and Shirley Barber to the Anna John Resident Centered Care Community Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 9 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Shirley Barber for the Anna John Resident Centered Care Community Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 10 of 276 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were three (3) applicant(s) for two (2) vacancies on the Anna John Resident Centered Care Community Board. On December 27, 2017 the Business Committee appointed Kristen Jorgenson and Shirley Barber to the Anna John Resident Centered Care Community Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 11 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Michelle Braaten for the Oneida Gaming Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 12 of 276 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There was six (6) applicant(s) for one (1) vacancy on the Oneida Gaming Commission. On January 10, 2018 the Business Committee appointed Michelle Braaten to the Oneida Gaming Commission. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 13 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve January 5, 2018, emergency meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/5/18 emergency BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Lisa Liggins, Information Management Specialist Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 14 of 276 DRAFT Oneida Business Committee Emergency Meeting 3:00 p.m. Friday, January 5, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel Guzman King David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: ; Arrived at: Vice-Chairman Brandon Stevens at 3:32 p.m.; Others present: Jo Anne House, Lisa Liggins, James Martin, Janice Skenandore-Hirth; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 3:03 p.m. II. OPENING by Councilman Daniel Guzman King III. ADOPT THE AGENDA (00:01:09) Motion by Lisa Summers to adopt the agenda as presented, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens IV. EXECUTIVE SESSION (00:01:25) Motion by Lisa Summers to go into executive session at 3:05 p.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, Trish King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens Vice-Chairman Brandon Stevens arrives at 3:32 p.m. Motion by Brandon Stevens to come out of executive session at 6:13 p.m., seconded by David Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Roll call conducted at the request of Councilman David Jordan: Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Oneida Business Committee Emergency Meeting Minutes DRAFT of January 5, 2018 Page 1 of 2 Public Packet 15 of 276 DRAFT A. New Business 1. Oneida Golf Enterprise Corporation (00:02:18) Sponsor: Tehassi Hill, Chairman Motion by Lisa Summers to enact Article 7, Section 3 of the Oneida Golf Enterprise Corporate Charter as identified in the memo dated January 5, 2018, noting the Chairman will send the correspondence to Oneida Golf Enterprise management and Agent, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Kirby Metoxen to enact section 6(C) of the Agent contract as identified in the memo dated January 5, 2018, seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Jennifer Webster to enact Article VII, Section C of the Oneida Airport Hotel Corporation Charter as identified in the memo dated January 5, 2018, noting the Chairman will send the correspondence to the affected Board Member and the Board of Directors, seconded by David Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Lisa Summers to accept the memorandum dated January 5, 2018, including the identified actions, seconded by David Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster V. ADJOURN (00:03:55) Motion by David Jordan to adjourn at 6:16 p.m., seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on ______________. ____________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Emergency Meeting Minutes DRAFT of January 5, 2018 Page 2 of 2 Public Packet 16 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve January 10, 2018, regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/5/18 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Lisa Liggins, Information Management Specialist Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 17 of 276 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, January 9, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, January 10, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel Guzman King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Councilman David P. Jordan; Arrived at: Chairman Tehassi Hill at 2:30 p.m.; Others present: Jo Anne House, Lisa Liggins, Larry Barton, Laura Laitinen-Warren, Barb Erickson, Nate King, Barbara Webster, Bob Barton, Josh Doxtator, Justin Fox, Michelle Braaten, Jonas Hill, Geraldine Danforth, Marianne Close; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel Guzman King David P. Jordan, Ernie Stevens III, Jennifer Webster; Not Present: Councilman Kirby Metoxen; Arrived at: ; Others present: Jo Anne House, Larry Barton, Lisa Liggins, Rosa Laster, Rhiannon Metoxen, Chris Johnson, Clorissa Santiago, Jen Falck, Bonnie Pigman, Debbie Danforth, Sherry Mousseau, Tracy Williams, Jolene Hensberger, Nancy Barton, Edward Delgado, Cathy Metoxen,; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:31 a.m. For the record: Councilman Kirby Metoxen at a Native American Tourism of Wisconsin meeting as part of his liaison appointment. II. OPENING by Chairman Tehassi Hill III. ADOPT THE AGENDA (00:03:30) Motion by Jennifer Webster to adopt the agenda with three additions [XII.A.3. Approve travel request – Councilman Kirby Metoxen – Native American Tourism of Wisconsin regular meeting and reporting at Great Lakes Inter-tribal Council, Inc. – Lac du Flambeau, WI – January 10-11, 2018; XV.F.3. Determine appropriate next steps regarding the HR Area Manager's recommendation regarding changes to BC resolution 09-27-17-I; and XV.F.4. Accept Oneida Golf Enterprise Corporation and Oneida Airport Hotel Corporation update], seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 1 of 10 Public Packet 18 of 276 DRAFT OATHS OF OFFICE (No Requested Action) IV. MINUTES (00:05:30) A. Approve December 15, 2017, special meeting minutes Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the December 15, 2017, special meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen B. Approve December 18, 2017, special meeting minutes Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to approve the December 18, 2017, special meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen C. Approve December 20, 2017, special meeting minutes Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to approve the December 20, 2017, special meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen D. Approve December 27, 2017, regular meeting minutes Sponsor: Lisa Summers, Secretary Motion by Ernie Stevens III to approve the December 27, 2017, regular meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen V. RESOLUTIONS (00:07:00) A. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting Electronic Voting: Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 2 of 10 Public Packet 19 of 276 DRAFT 1. Adoption of resolution # 12-21-17-A Oneida Retail Enterprise Oneida Four Paths Selling Alcohol Beverages in Accordance with Oneida Alcohol Beverage Licensing Law Requestor: Michele Doxtator, Area Manager/Retail Profits Motion by David Jordan to enter e-poll results into the record for the approved adoption of resolution # 1221-17-A Oneida Retail Enterprise Oneida Four Paths Selling Alcohol Beverages in Accordance with Oneida Alcohol Beverage Licensing Law, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen VI. STANDING COMMITTEES (00:08:24) A. Legislative Operating Committee Chair: David P. Jordan, Councilman 1. Adopt Membership Ordinance rule #1 – Enrollment (00:08:24) Motion by David Jordan to adopt Membership Ordinance rule #1 – Enrollment, seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen B. Finance Committee Chair: Trish King, Treasurer 1. Approve January 2, 2018, Finance Committee meeting minutes (00:18:00) Motion by David Jordan to approve January 2, 2018, Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen VII. APPOINTMENTS A. Appoint one (1) applicant to Oneida Gaming Commission to complete vacant term ending August 31, 2022 (00:22:03) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to appoint Michelle Braaten to Oneida Gaming Commission to complete vacant term ending August 31, 2022, seconded by Daniel Guzman King. Motion carried with three abstentions: Ayes: Daniel Guzman King, Trish King, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan, Brandon Stevens, Lisa Summers Not Present: Kirby Metoxen For the record: David P. Jordan stated Mr. Chairman, the reason I’m abstaining is because my sister is actually one of the applicants. Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 3 of 10 Public Packet 20 of 276 DRAFT B. Appoint one (1) applicant to the Oneida Airport Hotel Corporation - Board of Directors to complete vacant term ending January 31, 2021 (00:23:12) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to appoint Patricia Lassila to the Oneida Airport Hotel Corporation - Board of Directors to complete vacant term ending January 31, 2021, seconded by Daniel Guzman King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen C. Appoint one (1) applicant to the Oneida Airport Hotel Corporation - Board of Directors Sponsor: Lisa Summers, Secretary (00:24:39) Motion by David Jordan to appoint Frank Cornelius to the Oneida Airport Hotel Corporation - Board of Directors, seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Motion by Lisa Summers for the Secretary the contact both new Board members to arrange for their oaths of office to be taken as soon as possible, seconded by David Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen VIII. TABLED BUSINESS (No Requested Action) IX. UNFINISHED BUSINESS A. Accept close-out report as required by BC resolution 08-09-17-D submitted by the Oneida Nation School Board (00:26:20); (00:42:35) Sponsor: Debra Danforth, Oneida Nation School Board Chair Liaison: Brandon Stevens, Vice-Chairman Motion by Lisa Summers to defer this item to be addressed later of this agenda after item XIV., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Motion by David Jordan to accept close-out report as required by BC resolution 08-09-17-D submitted by the Oneida Nation School Board with the noted corrections [under C. Travel of the Revised Budget Justification Narrative Year Two correct “64 nights” to “6 nights”; under X. Adjourn of the draft Oneida Nation School Board minutes of January 8, 2018, correct “RC Danforth” to “RC Metoxen] and to request the Oneida Nation School Board notify the Oneida Business Committee when the transfer required by resolve number five of BC resolution 08-09-17-D is complete, seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 4 of 10 Public Packet 21 of 276 DRAFT EXCERPT FROM DECEMBER 27, 2017: (1) Motion by Lisa Summers to accept the update as information, seconded by Ernie Stevens III. Motion carried unanimously. (2) Motion by Lisa Summers for the Oneida Nation School Board Liaison to work with the Oneida Nation School Board on the identified Human Resources issues, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 13, 2017: (1) Motion by David P. Jordan to acknowledge receipt of the status update, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Lisa Summers to direct the Oneida Nation School Board comply with Resolve number five with resolution 08-09-17-D and provide a final report by January 10, 2018; and for the OBC Liaison to notify the Oneida Nation School Board of this directive in writing, seconded by Jennifer Webster. Motion carried unanimously. (3) Motion by Lisa Summers to direct the Oneida Nation School Board to attend executive session on December 27, 2017, to discuss the implementation of OBC resolution # 08-09-17-D, and for the OBC Liaison to notify the Oneida Nation School Board of this directive in writing, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM NOVEMBER 22, 2017: Meeting canceled. EXCERPT FROM NOVEMBER 8, 2017: Motion by Jennifer Webster for the Liaison to follow-up with the Oneida Nation School Board to get the final report to be submitted for the November 22, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. EXCERPT FROM OCTOBER 25, 2017: Motion by David P. Jordan to defer this item to the November 8, 2017, regular Business Committee meeting. Motion carried unanimously. EXCERPT FROM AUGUST 9, 2017: Motion by Lisa Summers to adopt resolution #08-09-17-D Transfer of Language Department to Oneida Nation School System, seconded by Tehassi Hill. Motion carried unanimously. X. NEW BUSINESS A. Approve the 2018 amended Oneida Trust Enrollment Committee/Oneida Business Committee Memorandum of Agreement (00:29:24) Sponsor: Barbara Webster, Trust Enrollment Committee Chair Liaison: Councilman Kirby Metoxen, Trust Enrollment Committee Member Motion by Lisa Summers to defer the 2018 amended Oneida Trust Enrollment Committee/Oneida Business Committee Memorandum of Agreement to the January 24, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen For the record: Lisa Summers stated I have a question regarding the change to the twelfth Whereas. “Section VIII” regarding the review and approval of the Tribal Revenue Allocation Plan (TRAP) has been struck from the amended draft. I’m asking for a clarification on the reason for this change. Also I’m asking for clarification on the responsibilities and authorities of the Oneida Trust Enrollment Committee and the Oneida Business Committee regarding the review and approval of the TRAP. Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 5 of 10 Public Packet 22 of 276 DRAFT XI. TRAVEL A. Travel Requests 1. Approve travel request – Councilman Daniel Guzman King – 1st Annual Hemp Expo – Milwaukee, WI – March 9-10, 2018 (00:40:20) Motion by Lisa Summers to approve the travel request for up to two (2) Oneida Business Committee members to attend the 1st Annual Hemp Expo – Milwaukee, WI – March 9-10, 2018, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen 2. Approve travel request – Secretary Lisa Summers – U.S. Department of the Interior – Office of the Secretary Consultation – Prior Lake, MN – January 17-18, 2018 (00:41:02) Motion by David Jordan to approve the travel request for Secretary Lisa Summers to attend the U.S. Department of the Interior – Office of the Secretary Consultation – Prior Lake, MN – January 17-18, 2018, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen 3. Approve travel request – Councilman Kirby Metoxen – Native American Tourism of Wisconsin regular meeting and reporting at Great Lakes Inter-tribal Council, Inc. – Lac du Flambeau, WI – January 10-11, 2018 (00:41:30) Motion by David Jordan to approve the travel request for Councilman Kirby Metoxen to attend the Native American Tourism of Wisconsin regular meeting and reporting at Great Lakes Inter-tribal Council, Inc. – Lac du Flambeau, WI – January 10-11, 2018, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Kirby Metoxen XII. OPERATIONAL REPORTS (No Requested Action) XIII. GENERAL TRIBAL COUNCIL (No Requested Action) Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 6 of 10 Public Packet 23 of 276 DRAFT XIV. EXECUTIVE SESSION (01:19:35) Motion by Lisa Summers to go into executive session at 9:50 a.m., seconded by David Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Motion by David Jordan to come out of executive session at 11:07 a.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen A. Reports 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:20:18) Motion by Jennifer Webster to accept the Chief Counsel report dated January 9, 2017, seconded by Trish King. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan Not Present: Kirby Metoxen 2. Accept Intergovernmental Affairs and Communications report – Nathan King, Director (01:20:44) Motion by Jennifer Webster to accept the Intergovernmental Affairs and Communication report, seconded by Lisa Summers. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan Not Present: Kirby Metoxen B. Standing Items 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association (01:21:06) Motion by Lisa Summers to approve the requested operational capital contribution, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen EXCERPT FROM DECEMBER 27, 2017: (1) Motion by Jennifer Webster to accept the update as information, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Lisa Summers to defer the requested Ladies Professional Golf Association contribution discussion to the Business Committee regular meeting on January 10, 2018, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM DECEMBER 13, 2017: Motion by Lisa Summers to defer the requested Ladies Professional Golf Association contribution discussion to the Business Committee Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 7 of 10 Public Packet 24 of 276 DRAFT regular meeting on December 27, 2017, seconded by Trish King. Motion carried unanimously. C. Audit Committee (No Requested Action) D. Tabled Business (No Requested Action) E. Unfinished Business 1. Accept the written report regarding complaint # 2017-DR01-01 (01:21:29) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to accept the written report regarding complaint # 2017-DR01-01, noting 1) the OBC approves the OBC Officer's actions and 2) the complaint is closed, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan Not Present: Kirby Metoxen EXCERPT FROM NOVEMBER 8, 2017: Motion by Lisa Summers to accept complaint # 2017-DR01-01 as having merit; and to assign the complaint to OBC Officers for follow-up, seconded by Jennifer Webster. Motion carried unanimously. 2. Approve OBC SOP entitled Employee Incentives (01:22:01) Sponsor: Trish King, Treasurer Motion by Lisa Summers to approve OBC SOP entitled Employee Incentives, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan Not Present: Kirby Metoxen EXCERPT FROM DECEMBER 27, 2017: Motion by Jennifer Webster to defer this item to the January 10, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 13, 2017: Motion by Lisa Summers to defer this item to the December 27, 2017, regular Business Committee meeting, seconded by Ernie Stevens III. Motion carried unanimously. 3. Determine next steps regarding OBC resolution # 01-27-16-B Agreement with Wisconsin Dept. of Transportation for Corridor Study on Mason St./54 (01:22:58) Sponsor: Troy Parr, Assistant Division Director/Community Economic & Development Motion by Lisa Summers to forward this item to the Chairman’s Office for appropriate follow up, seconded by David Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen EXCERPT FROM DECEMBER 27, 2017: Motion by David P. Jordan to defer this item to the January 10, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 8 of 10 Public Packet 25 of 276 DRAFT 4. Review recommendation regarding concern # 2017-CC-15 and determine next steps (01:23:29) Sponsor: Tehassi Hill, Chairman Motion by Lisa Summers to accept the recommendation of the Chairman and terminate the appointment under the authority of section 105.6-5, based on the documentation submitted by the Oneida Election Board, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen EXCERPT FROM DECEMBER 27, 2017: Motion by Jennifer Webster to defer this item to Chairman Tehassi Hill’s Office to bring back a recommendation to the January 10, 2018, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously. 5. Review applicants to Oneida Gaming Commission for vacant term ending in August 31, 2022 (01:24:31) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to closeout this item noting it has been completed in open session under item XIII.A., seconded by Jennifer Webster. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan Not Present: Kirby Metoxen EXCERPT FROM DECEMBER 27, 2017: (1) Motion by Lisa Summers to defer the review of the applicants to Oneida Gaming Commission for the vacant term ending in August 31, 2022, to the January 10, 2018, regular Business Committee meeting, seconded by Ernie Stevens III. Motion carried with one abstention. (2) Motion by Lisa Summers to direct the Tribal Secretary to contact the identified applicants to attend that meeting, seconded by Ernie Stevens III. Motion carried with one abstention. F. New Business 1. Review applications for the vacant term ending January 31, 2021, on the Oneida Airport Hotel Corporation - Board of Directors (01:25:05) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to closeout this item noting it has been completed in open session under item XIII.B., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen 2. Review applications for the vacant term ending January 31, 2023, on the Oneida Airport Hotel Corporation - Board of Directors (01:25:32) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to closeout this item noting it has been completed in open session under item XIII.C., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 9 of 10 Public Packet 26 of 276 DRAFT 3. Determine appropriate next steps regarding the HR Area Manager's recommendation regarding changes to BC resolution 09-27-17-I (01:26:46) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to forward this item to the BC Officers for the appropriate follow up, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen 4. Accept Oneida Golf Enterprise Corporation and Oneida Airport Hotel Corporation update (01:27:16) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to accept Oneida Golf Enterprise Corporation and Oneida Airport Hotel Corporation update, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen II. ADJOURN (01:27:38) Motion by David Jordan to adjourn at 11:14 a.m., seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on _____________. ____________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018 Page 10 of 10 Public Packet 27 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve January 15, 2018, emergency meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/15/18 emergency BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Lisa Liggins, Information Management Specialist Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 28 of 276 DRAFT Oneida Business Committee Emergency Meeting 8:30 a.m. Monday, January 15, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Secretary Lisa Summers; Arrived at: ; Others present: Jo Anne House, Kelly McAndrews, Pat Pelky, Larry Barton, Laura Laitinen-Warren; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:34 p.m. For the record: Secretary Summers is out due to a family emergency. II. OPENING by Chairman Tehassi Hill III. ADOPT THE AGENDA (00:01:36) Motion by Jennifer Webster to adopt the agenda as presented, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers IV. EXECUTIVE SESSION (00:02:03) Motion by Brandon Stevens to go into executive session at 8:35 a.m., seconded by Trish King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers Motion by David P. Jordan to come out of executive session at 9:13 a.m., seconded by Brandon Stevens. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers Roll call for the record: Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Oneida Business Committee Emergency Meeting Minutes DRAFT of January 15, 2018 Page 1 of 2 Public Packet 29 of 276 DRAFT A. New Business 1. Determine next steps regarding land acquisition # 01201801V (00:02:33) Sponsor: Tehassi Hill, Chairman Motion by Trish King to accept the update regarding land acquisition # 0120180V as information, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers 2. Approve limited waiver of sovereign immunity for DJW Investments, LLC file # 20180067 (00:03:03) Sponsor: JoAnne House, Chief Counsel Motion by Ernie Stevens III to approve the limited waiver of sovereign immunity for DJW Investments, LLC file # 2018-0067, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers II. ADJOURN (00:03:32) Motion by David P. Jordan to adjourn at 9:14 p.m., seconded by Daniel Guzman King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on _____________. ____________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Emergency Meeting Minutes DRAFT of January 15, 2018 Page 2 of 2 Public Packet 30 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities 3. Supporting Materials Report Resolution Contract Other: 1. Redline to resolution # BC 08-30-17-A 3. 2. DRAFT amending resolution 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec/BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 31 of 276 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: TO: ONEIDA BUSINESS COMMITTEE FROM: LISA SUMMERS, SECRETARY RE: Resolution for amending the 2017-2020 OBC Liaison Appointments for Organization Entities ______________________________________________________________________________________________ ***BACKGROUND*** The OBC adopted resolution # BC 08-30-17-A entitled Appointment of Liaison Responsibilities for Organization Entities. At the that time, it was indicated the resolution would be reviewed periodically to ensure it is accurate. At the January 12, 2018, BC Work Session, the resolution # BC 08-30-17-A was reviewed and the following changes were agreed upon by those present: 1. C1 - replace Patricia King with David P. Jordan 2. C4 - add Lisa Summers and Ernie Stevens III as alternates 3. C5 - add Lisa Summers as alternate 4. R1 - delete, the entity has been dissolved 5. M13 - remove Kirby Metoxen as alternate In making the agreed upon changes, the following corrects were also noted: 1. Add headers to each page 2. W9 - removed OBC as alternate Attached you will find a redline of the draft to the original as well as a clean copy of the draft. This resolution does not require a statement of effect in accordance with the resolution BC 06-01-05-C. ***REQUESTED ACTION*** Adopt resolution entitled Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 32 of 276 Oneida Nation Post Office Box 365 Oneida, WI 54155 Phone: (920)869-2214 BC Resolution # ________________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee has determined that the appointment of liaisons to various boards, committees, commissions, and organization units fosters communication and understanding between the organization entities and the Oneida Business Committee; and WHEREAS, the Oneida Business Committee has metadopted resolution # BC 08-30-17-A, which appointed liaison representatives for organization entities; WHEREAS, the Oneida Business Committee has met, determined additional changes are needed, and determined who should be appointed to serve as liaison to the organization entities; NOW THEREFORE BE IT RESOLVED, that the following liaison appointments are adopted for the 20172020 term of the Oneida Business Committee: Ref # Entity Primary Alternate Corporations C1 Oneida Airport Hotel Corporation C2 Bay Bancorporation, Inc. C3 Oneida ESC Group, LLC C4 Oneida Golf Enterprise Corporation C5 Oneida Seven Generations Corporation Kirby Metoxen and Daniel Guzman Patricia KingDavid P. Jordan Lisa Summers and Ernest Stevens III Patricia King Brandon L. Yellowbird-Stevens Patricia King Ernest Stevens III and Daniel Guzman Patricia King and Daniel Guzman Tehassiʔtasi Hill, Lisa Summers and Ernest Stevens III Patricia King and Lisa Summers Public Packet 33 of 276 BC Resolution # __________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Page 2 of 4 Ref # Entity Primary Alternate R4R3 Boards, Committees, Commissions Regulatory/Hearing Body Oneida Child Protective Board Lisa Summers Oneida Election Board Tehassiʔtasi Hill Oneida Environmental Resource Board Daniel Guzman and Ernest Stevens III Oneida Gaming Commission Kirby Metoxen R5R4 Oneida Land Commission Patricia King R6R5 R7R6 R8R7 Pardon and Forgiveness Screening Committee Oneida Personnel Commission Oneida Police Commission R9R8 Oneida Nation School Board R10R9 Oneida Trust Enrollment Committee Brandon L. Yellowbird-Stevens Tehassiʔtasi Hill Lisa Summers and Ernest Stevens III Brandon L. Yellowbird-Stevens Kirby Metoxen A1 Jennifer Webster Daniel Guzman A2 Anna John Resident Centered Care Community Board Oneida Nation Arts Board Kirby Metoxen A3 Oneida Nation Commission on Aging A4 A5 Hall Of Fame Selection Committee Oneida Land Claims Commission Jennifer Webster and Lisa Summers Ernest Stevens III Kirby Metoxen Daniel Guzman and Jennifer Webster Daniel Guzman A6 A7 A8 Oneida Library Board Oneida Pow-wow Committee Southeast Wisconsin Oneida Tribal Services Advisory Board Oneida Nation Veterans Affairs Committee Tehassiʔtasi Hill Ernest Stevens III Kirby Metoxen and Daniel Guzman Jennifer Webster R1 R2R1 R3R2 Jennifer Webster Lisa Summers Jennifer Webster Brandon L. Yellowbird-Stevens Jennifer Webster and Tehassiʔtasi Hill Jennifer Webster Kirby Metoxen Daniel Guzman Ernest Stevens III and Daniel Guzman Not Applicable Advisory A9 G1 S1 S2 S3 S4 S5 S6 Lisa Summers Lisa Summers and Jennifer Webster David P. Jordan Jennifer Webster Ernest Stevens III Lisa Summers and Daniel Guzman Governing Responsibility / Organizational Group Head Start Policy Council Jennifer Webster Kirby Metoxen Standing Committees Audit Committee David P. Jordan, Lisa Summers, Ernest Stevens III, and Tehassiʔtasi Hill Community Development & Planning Patricia King, Jennifer Webster, Kirby Committee Metoxen, Ernest Stevens III, Daniel Guzman, and Brandon L. Yellowbird -Stevens Finance Committee Patricia King, Jennifer Webster, and Daniel Guzman Judiciary Standing Committee Tehassiʔtasi Hill, David P. Jordan, and Lisa Summers Legislative Operating Committee David P. Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster, and Daniel Guzman Quality of Life Committee Daniel Guzman, Kirby Metoxen, Brandon L. Yellowbird-Stevens, Tehassiʔtasi Hill, and Ernest Stevens III Public Packet 34 of 276 BC Resolution # __________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Page 3 of 4 Ref # Entity Primary Alternate Membership Representation - External Entity M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 Great Lakes Inter-Tribal Council, Inc. http://www.glitc.org/ Haskell Indian Nations University National Board of Regents Tehassiʔtasi Hill Hobart, Ashwaubenon, Lawrence, Oneida Midwest Alliance of Sovereign Tribes http://www.m-a-s-t.org/ National Congress of American Indians http://www.ncai.org/ National Indian Gaming Association http://www.indiangaming.org/ Native American Finance Officers Association http://www.nafoa.org/ Native American Tourism of Wisconsin http://natow.org/ Natural Resource Damage Assessment https://darrp.noaa.gov/about-darrp/naturalresource-damage-assessment Tehassiʔtasi Hill Tehassiʔtasi Hill Brandon L. Yellowbird-Stevens Ernest Stevens III and Jennifer Hill Kelley OBC OBC Tehassiʔtasi Hill OBC Brandon L. Yellowbird-Stevens Trish King OBC Regional Tribal Operations Committee https://www.epa.gov/tribal/region-5-tribalprogram Religious Practices Advisory Committee https://doc.wi.gov/ Tribal Treasury Advisory Committee https://www.nafoa.org/resources/tribaltreasury-advisory-committee Tribal Technical Advisory Group https://www.cms.gov/Outreach-andEducation/American-Indian-AlaskaNative/AIAN/Tribal-Technical-AdvisoryGroup.html Tehassiʔtasi Hill Brandon L. Yellowbird-Stevens Kirby Metoxen Tehassiʔtasi Hill Melinda J. Danforth Trish King Jennifer Webster Daniel Guzman, Kirby Metoxen, and Lawrence Barton OBC Patrick Pelky, Kirby Metoxen, Daniel Guzman, and Ernest Stevens III Ernest Stevens III, Daniel Guzman, and Jeff Mears Jennifer Webster and Daniel Guzman Not Applicable Daniel Guzman, Kirby Metoxen, Melinda J. Danforth, and Debra J. Danforth Local Government Relations L1 L2 L3 Greater Green Bay Chamber of Commerce http://www.greatergbc.org/ Greater Green Bay Convention & Visitors Bureau https://www.greenbay.com/ Service and Cooperative Agreements: Ashwaubenon, Village of Brown, County of Green Bay, City of Hobart, Village of Oneida, Town of Outagamie, County of Louise Cornelius/ Ernest Stevens III Steve Ninham/Kirby Metoxen Daniel Guzman and Jennifer Webster Daniel Guzman Tehassiʔtasi Hill, Patricia King, Lisa Summers, and Brandon L. YellowbirdStevens Public Packet 35 of 276 BC Resolution # __________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Page 4 of 4 Ref # Entity Primary Alternate State Government Relations W1 Department of Administration Tehassiʔtasi Hill and Brandon L. Yellowbird-Stevens Daniel Guzman, Ernest Stevens III, and Jennifer Webster Lisa Summers and Brandon L. Yellowbird-Stevens Patricia King and Ernest Stevens III Jennifer Webster and Daniel Guzman Lisa Summers W2 Department of Agriculture, Trade and Consumer Protection W3 Department of Corrections W4 Department of Financial Institutions W5 Department of Health Services W6 Department of Justice W7 Department of Natural Resources W8 Department of Revenue W9 Department of Tourism Ernest Stevens III and Daniel Guzman Patricia King and Daniel Guzman Kirby Metoxen W10 Department of Transportation David Jordan W11 Department of Workforce Development W12 W13 W14 Inter-Tribal Criminal Justice Council Special Committee on State Tribal Relations Wisconsin Council on Problem Gambling Brandon L. Yellowbird-Stevens Lisa Summers Lisa Summers Kirby Metoxen W15 Wisconsin Minority Health Leadership Council Jennifer Webster W16 Wisconsin Tribal Conservation Advisory Council Ernest Stevens III Lisa Summers and Patricia King OBC OBC OBC OBC Brandon L. Yellowbird-Stevens OBC OBC Ernest Stevens III, and Jennifer Webster, and OBC Kirby Metoxen, James Petitjean, and Travis Wallenfang OBC OBC Not Applicable Brandon L. Yellowbird-Stevens Kirby Metoxen and Daniel Guzman Daniel Guzman, Lisa Summers, and Patrick Pelky Public Packet 36 of 276 Oneida Nation Post Office Box 365 Oneida, WI 54155 Phone: (920)869-2214 BC Resolution # ________________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee has determined that the appointment of liaisons to various boards, committees, commissions, and organization units fosters communication and understanding between the organization entities and the Oneida Business Committee; and WHEREAS, the Oneida Business Committee adopted resolution # BC 08-30-17-A, which appointed liaison representatives for organization entities; WHEREAS, the Oneida Business Committee has met, determined additional changes are needed, and determined who should be appointed to serve as liaison to the organization entities; NOW THEREFORE BE IT RESOLVED, that the following liaison appointments are adopted for the 20172020 term of the Oneida Business Committee: Ref # Entity Primary Alternate Corporations 24 25 C1 Oneida Airport Hotel Corporation C2 Bay Bancorporation, Inc. C3 Oneida ESC Group, LLC C4 Oneida Golf Enterprise Corporation C5 Oneida Seven Generations Corporation Kirby Metoxen and Daniel Guzman David P. Jordan Lisa Summers and Ernest Stevens III Patricia King Brandon L. Yellowbird-Stevens Patricia King Ernest Stevens III and Daniel Guzman Patricia King and Daniel Guzman Tehassiʔtasi Hill, Lisa Summers and Ernest Stevens III Patricia King and Lisa Summers Public Packet 37 of 276 BC Resolution # __________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Page 2 of 4 Ref # Entity Primary R3 Boards, Committees, Commissions Regulatory/Hearing Body Oneida Election Board Tehassiʔtasi Hill Oneida Environmental Resource Board Daniel Guzman and Ernest Stevens III Oneida Gaming Commission Kirby Metoxen R4 Oneida Land Commission R5 R6 R7 Pardon and Forgiveness Screening Committee Oneida Personnel Commission Oneida Police Commission R8 Oneida Nation School Board R9 Oneida Trust Enrollment Committee A1 A2 Anna John Resident Centered Care Community Board Oneida Nation Arts Board A3 Oneida Nation Commission on Aging A4 A5 Hall Of Fame Selection Committee Oneida Land Claims Commission Jennifer Webster and Lisa Summers Ernest Stevens III Kirby Metoxen A6 A7 A8 Oneida Library Board Oneida Pow-wow Committee Southeast Wisconsin Oneida Tribal Services Advisory Board Oneida Nation Veterans Affairs Committee Tehassiʔtasi Hill Ernest Stevens III Kirby Metoxen and Daniel Guzman Jennifer Webster R1 R2 A9 G1 S1 S2 S3 S4 S5 S6 Patricia King Brandon L. Yellowbird-Stevens Tehassiʔtasi Hill Lisa Summers and Ernest Stevens III Brandon L. Yellowbird-Stevens Kirby Metoxen Advisory Jennifer Webster Kirby Metoxen Alternate Lisa Summers Jennifer Webster Brandon L. Yellowbird-Stevens Jennifer Webster and Tehassiʔtasi Hill Jennifer Webster Kirby Metoxen Daniel Guzman Ernest Stevens III and Daniel Guzman Not Applicable Daniel Guzman Daniel Guzman and Jennifer Webster Daniel Guzman Lisa Summers Lisa Summers and Jennifer Webster David P. Jordan Jennifer Webster Ernest Stevens III Lisa Summers and Daniel Guzman Governing Responsibility / Organizational Group Head Start Policy Council Jennifer Webster Kirby Metoxen Standing Committees Audit Committee David P. Jordan, Lisa Summers, Ernest Stevens III, and Tehassiʔtasi Hill Community Development & Planning Patricia King, Jennifer Webster, Kirby Committee Metoxen, Ernest Stevens III, Daniel Guzman, and Brandon L. Yellowbird -Stevens Finance Committee Patricia King, Jennifer Webster, and Daniel Guzman Judiciary Standing Committee Tehassiʔtasi Hill, David P. Jordan, and Lisa Summers Legislative Operating Committee David P. Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster, and Daniel Guzman Quality of Life Committee Daniel Guzman, Kirby Metoxen, Brandon L. Yellowbird-Stevens, Tehassiʔtasi Hill, and Ernest Stevens III Public Packet 38 of 276 BC Resolution # __________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Page 3 of 4 Ref # Entity Primary Alternate Membership Representation - External Entity M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 Great Lakes Inter-Tribal Council, Inc. http://www.glitc.org/ Haskell Indian Nations University National Board of Regents Hobart, Ashwaubenon, Lawrence, Oneida Midwest Alliance of Sovereign Tribes http://www.m-a-s-t.org/ National Congress of American Indians http://www.ncai.org/ National Indian Gaming Association http://www.indiangaming.org/ Native American Finance Officers Association http://www.nafoa.org/ Tehassiʔtasi Hill Brandon L. Yellowbird-Stevens Tehassiʔtasi Hill Tehassiʔtasi Hill Brandon L. Yellowbird-Stevens Ernest Stevens III and Jennifer Hill Kelley OBC OBC Tehassiʔtasi Hill OBC Brandon L. Yellowbird-Stevens Trish King OBC Native American Tourism of Wisconsin http://natow.org/ Natural Resource Damage Assessment https://darrp.noaa.gov/about-darrp/naturalresource-damage-assessment Kirby Metoxen Regional Tribal Operations Committee https://www.epa.gov/tribal/region-5-tribalprogram Religious Practices Advisory Committee https://doc.wi.gov/ Tribal Treasury Advisory Committee https://www.nafoa.org/resources/tribaltreasury-advisory-committee Tribal Technical Advisory Group https://www.cms.gov/Outreach-andEducation/American-Indian-AlaskaNative/AIAN/Tribal-Technical-AdvisoryGroup.html Tehassiʔtasi Hill Tehassiʔtasi Hill Melinda J. Danforth Trish King Jennifer Webster Daniel Guzman, Kirby Metoxen, and Lawrence Barton OBC Patrick Pelky, Kirby Metoxen, Daniel Guzman, and Ernest Stevens III Ernest Stevens III, Daniel Guzman, and Jeff Mears Jennifer Webster and Daniel Guzman Not Applicable Daniel Guzman, Melinda J. Danforth, and Debra J. Danforth Local Government Relations L1 L2 L3 26 27 Greater Green Bay Chamber of Commerce http://www.greatergbc.org/ Greater Green Bay Convention & Visitors Bureau https://www.greenbay.com/ Service and Cooperative Agreements: Ashwaubenon, Village of Brown, County of Green Bay, City of Hobart, Village of Oneida, Town of Outagamie, County of Louise Cornelius/ Ernest Stevens III Steve Ninham/Kirby Metoxen Daniel Guzman and Jennifer Webster Daniel Guzman Tehassiʔtasi Hill, Patricia King, Lisa Summers, and Brandon L. Yellowbird-Stevens Public Packet 39 of 276 BC Resolution # __________ Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities Page 4 of 4 Ref # Entity Primary Alternate State Government Relations W1 Department of Administration Tehassiʔtasi Hill and Brandon L. Yellowbird-Stevens Daniel Guzman, Ernest Stevens III, and Jennifer Webster Lisa Summers and Brandon L. Yellowbird-Stevens Patricia King and Ernest Stevens III Jennifer Webster and Daniel Guzman Lisa Summers W2 Department of Agriculture, Trade and Consumer Protection W3 Department of Corrections W4 Department of Financial Institutions W5 Department of Health Services W6 Department of Justice W7 Department of Natural Resources W8 Department of Revenue W9 Department of Tourism Ernest Stevens III and Daniel Guzman Patricia King and Daniel Guzman Kirby Metoxen W10 Department of Transportation David Jordan W11 Department of Workforce Development W12 W13 W14 Inter-Tribal Criminal Justice Council Special Committee on State Tribal Relations Wisconsin Council on Problem Gambling Brandon L. Yellowbird-Stevens Lisa Summers Lisa Summers Kirby Metoxen W15 Wisconsin Minority Health Leadership Council Jennifer Webster W16 Wisconsin Tribal Conservation Advisory Council Ernest Stevens III Lisa Summers and Patricia King OBC OBC OBC OBC Brandon L. Yellowbird-Stevens OBC OBC Ernest Stevens III and Jennifer Webster Kirby Metoxen, James Petitjean, and Travis Wallenfang OBC OBC Not Applicable Brandon L. Yellowbird-Stevens Kirby Metoxen and Daniel Guzman Daniel Guzman, Lisa Summers, and Patrick Pelky Public Packet 40 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Amendment to Opening Date of the Legal Resource Center to August 1, 2018 3. Supporting Materials Report Resolution Contract Other: 1. memo from GTC Legal Resource 3. DRAFT resolution 2. Statement of effect 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Wesley Martin, Jr., Advocate/General Tribal Council Legal Resource Center Primary Requestor/Submitter: Tsyoslake House, Advocate/General Tribal Council Legal Resource Center Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 41 of 276 Legal Resource Center MEMORANDUM TO: Jo Anne House, Chief Counsel FROM: GTC Legal Resource Center DATE: January 18, 2018 SUBJECT: GTC Legal Resource Center Extension of Opening Date The GTC Legal Resource Center (LRC) is requesting an extension of the opening date. The reasons for this are as follows: 1. The area of the GTC LRC law which states that the GTC LRC shall “provide legal advice and representation to . . . employees in cases before the judiciary. . ..”, needs clarification as to what the scope of representation towards employees covers. i.e. what is the extent of representation for non‐Oneida employees. 2. The GTC LRC needs to secure additional staff with legal background in order to successfully open and operate the Legal Resource Center. i.e. a paralegal/legal secretary. If there are any questions, or need for additional information, please contact the Legal Resource Center. Wes Martin Jr. 920‐496‐5324 Tsyoslake House 920‐496‐5322 3759 • Oneida, WI 54155 oneida‐nsn.gov Public Packet 42 of 276 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # _______________ Amendment to Opening Date of the Legal Resource Center to August 1, 2018 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, on November 14, 2016, the Oneida General Tribal Council directed the Oneida Business Committee to establish a legal office consisting of elected advocates and an elected advising attorney to represent Tribal members and employees in any type of litigation at the Oneida Judiciary and to advise the Oneida General Tribal Council during duly called General Tribal Council meetings; and WHEREAS, the Oneida General Tribal Council required the advising attorney and advocate positions to be placed on the ballot for the 2017 General Election; and WHEREAS, on May 24, 2017, the Oneida Business Committee enacted emergency legislation pursuant to resolution # BC-05-24-17-A which established the Legal Resource Center and set the following transition schedule (1) Elections. The elections for the Legal Resource Center were held during the 2017 general election. The election process followed the Nation’s Election law and during the first Legal Resource Center election, the Advocates’ terms shall be as follows: a. The candidate for Advocate with the highest number of votes shall be elected to a term of four (4) years. b. The candidate for Advocate with the next highest number of votes shall be elected to a term of three (3) years. c. In the event of any tie vote, the provisions of the Nation’s Election law for resolving a tie vote shall determine the outcome. (2) Legal Resource Center Opening. The Legal Resource Center shall be open to Tribal members and employees beginning on February 1, 2018; and WHEREAS, there was no nominations or applications for the advising attorney position on the ballot of the 2017 General Election held on July 8, 2017; and Public Packet 43 of 276 BC Resolution _____________ Amendment to Opening Date of the Legal Resource Center to August 1, 2018 Page 2 of 2 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 WHEREAS, a public meeting was held on July 20, 2017, in accordance with the Legislative Procedures Act for the permanent adoption of the Legal Resource Center Law and no comments were received; and WHEREAS, on September 09, 2017 the Oneida Business Committee adopted the Legal Resource Center law pursuant to resolution # BC-09-13-17-L; and WHEREAS, on October 14, 2017 a Tribal Caucus was held with no nominations for the advising attorney position, there were no applications submitted by the October 20, 2017, deadline and as a result there were no candidates for the advising attorney position on the ballot for the December 02, 2017 Special Election; and WHEREAS, the advocates elected during the July 2017 General Elections and have been working to set up the Legal Resource Center offices, drafting procedures for accepting clients, and identifying training for brief writing, representation processes, and hearing processes, as well as on various laws of the Nation; and WHEREAS, the advocates have identified that additional training is needed to be fully prepared to open the Legal Resource Center without having an advising attorney available to provide mentoring and assistance; and WHEREAS, the Oneida Business Committee agrees the lack of an attorney mentoring and advising the advocates places a greater burden on the advocates to obtain additional training to meet the needs of clients that may come to the Legal Resource Center and to provide adequate representation; NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee amends resolutions # BC-05-24-17-A and BC-09-13-17-L to set the new opening date of the Legal Resource Center as August 1, 2018. BE IT FUTHER RESOLVED, that the Treasurer shall identify appropriate personnel to assist the Legal Resource Center advocates in developing the FY2019 budget for that office, including the addition of personnel to assist with receptionist and clerical duties. BE IT FINALLY RESOLVED, the Business Committee Support Office shall assist the Legal Resource Center offices with receptionist and clerical duties beginning July 1, 2018 and concluding upon adoption of the FY2019 budget and hiring the receptionist/clerical staff. Public Packet 44 of 276 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Amendment to Opening Date of the Legal Resource Center to August 1, 2018 Summary The resolution amends the opening date of the Legal Resource Center from February 1, 2018, to August 1, 2018. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: January 18, 2018 Analysis by the Legislative Reference Office Following direction from the General Tribal Council, on May 24, 2017, the Oneida Business Committee adopted the Legal Resource Center law (“the Law”) on an emergency basis pursuant to resolution BC-0524-17-A which established the Legal Resource Center. Emergency legislation was necessary to meet the General Tribal Council’s requirement that the Legal Resource Center advising attorney and advocate positions be placed on the ballot for the 2017 General Election. The Oneida Business Committee then adopted the Law on a permanent basis through resolution BC-09-13-17-L. Both resolution BC-05-24-17-A and BC-09-13-17-L established a Transition Plan for the Legal Resource Center which requires the Legal Resource Center to open to members of the Nation and employees on February 1, 2018. The Transition Plan also allows the Oneida Business Committee to make modifications and additions to the Transition Plan if necessary. There were no nominations or applications for the advising attorney position on the ballot of the 2017 General Election held on July 8, 2017, or on the Special Election held on December 2, 2017. This resolution states that although the elected advocates have been working towards creating and implementing the various processes and procedures needed to open the Legal Resource Center, additional training is needed to be fully prepared to open the Legal Resource Center without having an advising attorney available to provide guidance and assistance. The Oneida Business Committee agrees the lack of an attorney mentoring and advising the advocates places a greater burden on the advocates to obtain additional training to meet the needs of clients that may come to the Legal Resource Center and to provide adequate. This resolution amends resolutions BC-05-24-17-A and BC-09-13-17-L to set the new opening date of the Legal Resource Center as August 1, 2018. Additionally, it establishes that the Oneida Nation Treasurer shall identify appropriate personnel to assist the Legal Resource Center advocates in developing the Fiscal Year 2019 budget for that office, including the addition of personnel to assist with receptionist and clerical duties. The Business Committee Support Office shall assist the Legal Resource Center offices with receptionist and clerical duties beginning July 1, 2018 and concluding upon adoption of the FY2019 budget and hiring the receptionist/clerical staff. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 45 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approve Resolution 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ravinder Vir, Division Director/Medical Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 46 of 276 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Approval of resolution is needed to provide the Medical Director the ability to sign-off on Purchase Referred Care regarding health care payments subject to CHEF reimbursement during the period the Operations Director will be out of the office on Medical Leave. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 47 of 276 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # _____________________ Temporary Amendment to BC Resolution 08-28-13-B; Authorization to Sign-Off on Patient Referred Care – Health Care Payments WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Comprehensive Health Division receives notices from vendors for health care invoices (medical, dental, and Behavioral Health invoices), verifies the payment should be made, and authorizes payment on the health care invoice; and WHEREAS, in regards to invoices in excess of $19,000 the Nation receives reimbursement from Catastrophic Health Emergency Funds (CHEF) that is on a first come first served bases such that a delay in submission of the reimbursement request could result in funding being unavailable and the Nation utilizing Tribal contribution or direct billing receipts from health division patients to offset these costs; and WHEREAS, the Oneida Comprehensive Health Division has identified all processes which could be addressed to reduce the overall time of receipt, review, approval, and payment of health care invoices; and WHEREAS, BC Resolution 08-28-13-B assigns sign-off authority for Patient Referred Care (formerly Contract Health Services) regarding health care payments subject to CHEF reimbursement; and WHEREAS, there is a need to temporarily reassign sign-off authority as the Comprehensive Health Division Operations Director will be on medical leave for a period of 8 weeks; and NOW THEREFORE BE IT RESOLVED, that the Comprehensive Health Division Medical Director shall have sign-off authority for Patient Referred Care regarding health care payments subject to CHEF reimbursement for amounts not exceeding $100,000 from the date this resolution is adopted until March 29, 2018. BE IT FUTHER RESOLVED, that all other requirements of BC Resolution 08-28-13-B remain in full force and effect. Public Packet 48 of 276 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Temporary Amendment to BC Resolution 08-28-13-B; Authorization to Sign-Off on Patient Referred Care – Health Care Payments Summary The resolution temporarily amends Oneida Business Committee resolution BC-08-28-13-B titled “Authorization to Sign-Off on Contract Health Services – Health Care Payments” to temporarily grant sign-off authority to the Comprehensive Health Division Medical Director. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: January 18, 2018 Analysis by the Legislative Reference Office Oneida Business Committee resolution BC-08-28-13-B titled, “Authorization to Sign-Off on Contract Health Services – Health Care Payments” assigns sign-off authority to the Comprehensive Health Division Operations Director for Patient Referred Care (formerly known as Contract Health Services) regarding health care payments subject to Catastrophic Health Emergency Funds (CHEF) reimbursement. The Comprehensive Health Division Operations Director will be on medical leave for a period of eight weeks and will not be available to sign-off on time sensitive health care payments subject to CHEF reimbursement., resulting in a need to temporarily reassign sign-off authority. This resolution temporarily reassigns sign-off authority to the Comprehensive Health Division Medical Director for Patient Referred Care regarding health care payments subject to CHEF reimbursement for amounts not exceeding $100,000 from the date this resolution is adopted until March 19, 2018. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 49 of 276 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 01 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Adopt the Community Support Fund law Rule Handbook. 3. Supporting Materials Report Resolution Contract Other: 1. Memo 3. Summary Report 2. Rule Handbook 4. Public Meeting Documents Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Clorissa N. Santiago, LRO Staff Attorney Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 50 of 276 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: See attached. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 51 of 276 Oneida Nation OODODO= PO Box 365 • Oneida, WI 54155-0365 ONEIDA Oneld•·nsn.gov TO: FROM: DATE: RE: r'\ Oneida Business Committee Legislative Operating Committee Oneida Business Committee David P. Jordan, Legislative Operating Committee Chairman January 24,2018 Certi.fication of Community Support F und Law Rule Handbook The Legislative Operating Committee (LOC) has reviewed and certified the Community Support Fund law Rule Handbook. The Community Support Fund law delegates administrative rulemak.ing authority to the operators of the Community Support Fund as authorized by the Administrative Rulemaking law. The Social Services Area of the Governmental Services Division has delegated the operation of the Community Support Fund to the Economic Support Department. The Community Support Fund law Rule Handbook provides guidance on how the Community Support Fund is utilized so that the Nation can assist the greatest number of members of the Nation who apply for assistance to the Community Supp01t Fund in times of a catastrophic event, illness, injury or emergency event when no other resources for assistance exist. Requested Action Consider the adoption of the Community Supp01t Fund Law Rule Handbook. Page 1 of 1 A good mind. A good heart. A strong fire. Public Packet 52 of 276 JoAnne House, PhD 1 Chief Counsel James R. Bittorf I Deputy Chief Counsel Patricia M. Stevens Garvey Kelly M. McAndrews Michelle L. Gordon Krystal L. John Robert J. Collins, II Law Office ONEIDA MEMORANDUM TO: Legislative Operating Committee FROM: Michelle L. Gordon, Staff DATE: January 12,2018 Attomer~ SUBJECT: Community Support Fund Rule Handbook The Oneida Business Committee Resolution BC-1 0-25-17 requires that the Community Support Fund Rule Handbook become effective on January 25, 2018. An initial Public Meeting was held on September 22, 2017. While there were no public comments received, the Economic Support Department, who is responsible for drafting the rules, saw important additional amendments that needed to be made. Therefore, a new effective date of January 25, 2018 was granted. On November, 27, 2017 an updated CSF Rule Handbook was provided to the Legislative Reference Office and a Statement of Effect was requested. On November 30, 2017 a Public Meeting Notice was sent to the Kalihwisaks for publication in the December 7, 2017 publication. On December 6, 2017 the required documents were sent to the LRO for publication in the Oneida Register. On December 7, 2017 the Public Meeting notice was published in the Kalihwisaks. On December 21, 2017 a Public Meeting was held. Myself and Economic Support Director, Delia Smith remained there for a half an hour in case anyone came to the meeting late. No public comments were received by the deadline of January 2, 2018, therefore it was not necessary to review any public comments. No other agency will be financially affected so there was no request for a financial analysis outside of Economic Support. N7210SeminaryRoad • P.O. Box 109 • Oneida, WI 54155 • 920.869.4327 oneida-nsn.gov Public Packet 53 of 276 ONEIDA NATION COMMUNITY SUPPORT FUND RULEBOOK Public Packet 54 of 276 Title 1. Government and Finances – Chapter 125 Community Support Fund Rule Nos. 1 through 18 I. Purpose, Delegation, Adoption, Amendment and Repeal 1-1. Purpose. The purpose of the Community Support Fund rules is to provide guidance on how the Community Support Fund is utilized so that the Nation can assist the greatest number of members of the Nation who apply for assistance to the Fund in times of a catastrophic event, illness, injury or emergency event when no other resources for assistance exist. 1-2. Authority. The Community Support Fund Law, Chapter 125, delegates rulemaking authority to the Social Services Area of the Government Services Division pursuant to the Administrative Rulemaking law (Chapter 17 Oneida Code of Laws). 1-3. These rules were adopted by the Economic Support Department of the Social Services Area of the Government Services Division in accordance with the procedures of the Administrative Rulemaking law. 1-4. These rules may be amended or repealed by the Economic Support Department and/or the Oneida Business Committee pursuant to the procedures set out in the Administrative Rulemaking Law. For the purpose of future amendments to these rules, each article is a separate rule and may be amended as such. 1-5. Should a provision of these rules or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of these rules which are considered to have legal force without the invalid portions. 1-6. In the event of a conflict between a provision of these rules and a provision of another rule, internal policy, procedure, or other regulation; the provisions of these rules shall control. 1-7. These rules supersede all prior rules, regulations, internal policies or other requirements relating to the Community Support Fund. 1-8. This Article applies to each subsequent rule listed herein. II. Definitions 2-1. This section shall govern the definitions of words and phrases used within this rule. All words not defined herein shall be used in their ordinary and everyday sense. (a) “Applicant” means the subject of the application for assistance. (b) “Business day” means Monday through Friday 8:00 a.m. to 4:30 p.m., excluding holidays of the Nation. (c) “Caregiver” means the person who assists an ill or incapacitated immediate family member that is in need of twenty-four (24) hour per day, seven (7) days a week care. (d) “Case manager” means an employee responsible for administering Community Support Fund benefits. (e) “Catastrophic event” means a natural or man-made incident, which results in a substantial damage or loss requiring major financial resources to repair or recover. This includes, but is not limited to, a house fire, tornado, flood, or other disaster. Community Support Rules1through 18 Page 1 of 23 Public Packet 55 of 276 (f) “Catastrophic illness/injury” means a serious debilitating illness, injury, impairment, or mental or physical condition that involves: (1) In-patient care; (2) A period of continuing treatment due to a chronic serious health condition, including, but not limited to, chemotherapy, radiation, dialysis, and daily/weekly therapy resulting from trauma; (3) A period of illness or injury that is long-term due to a condition for which treatment may be ineffective including, but not limited to, stroke or terminal disease; (4) Multiple treatments either for restorative surgery after an accident or other injury, or for a chronic condition, including, but not limited to, cancer or kidney disease. (g) “COBRA” means the Consolidated Omnibus Budget Reconciliation Act of 1985 also known as continued group health care coverage costs under an employer’s plan. (h) “Cosmetic” means any medical service provided with the intent to enhance a person’s appearance, including, but not limited to, braces, veneers, teeth whitening, implants, or other plastic surgery. (i) “Critical Medical” means professionally delivered care or treating a life threatening illness which requires immediate or regularly scheduled monitored medical care, which includes, but is not limited to dialysis, chemotherapy, radiation, daily/weekly therapy resulting from trauma. This does not include routine annual or semi-annual appointments. (j) “Emergency event” means a situation that poses an immediate risk to health, life, safety, property or environment. Emergencies require urgent intervention to prevent further illness, injury, death, or other worsening of the situation. (k) “Emergency medical travel” means an unexpected serious health situation or occurrence requiring the immediate presence of immediate family. This includes, but is not limited to, end of life situations, and situations in which an immediate family member is placed on life support. (l) “Eviction” means the legal notice received from a landlord or mortgage holder that orders the tenant(s) to vacate the property. (m) “”FMLA” means the Family Medical Leave Act, a Federal law authorizing temporary time off from an employment position to provide direct care to a family member, without losing their employment status. (n) “Fund” means the Community Support Fund. (o) “Garnishment” means a legal action that directs that money owed be seized to satisfy a debt. (p) “Household” means all persons who reside together at the same residence. (q) “Immediate family” means an individual’s husband, wife, mother, father, step mother, step father, son, daughter, step son, step daughter, brother, sister, step brother, step sister, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, sonin-law, brother-in-law or sister-in-law and any of the these relations attained through legal adoption, and/or a person who is legally responsible or otherwise named the legal guardian for the applicant. (r) “Incapacitation” means a state in which a person is temporarily or permanently impaired by mental and/or physical deficiency, disability, illness or injury. Community Support Rules1through 18 Page 2 of 23 Public Packet 56 of 276 (s) “Income” means a measurement including, but not limited to, a combination of salaries, wages, retirement pension, disability income, government benefits, and unemployment of all people sharing a particular household/residence. (t) “Legal guardian” means a person who has the legal authority to care for the personal and property interests of another person granted through a Court order. (u) “Legal responsibility” means specific duties imposed upon a person to care or provide for another including liability for personal obligations as granted through a Power of Attorney or Court order. (v) “Major medical surgery” means a surgical procedure that carries a degree of risk to the patient’s life, or the potential for severe disability if something goes wrong during surgery. It is a surgical procedure that usually requires a patient to be put under general anesthesia and given respiratory assistance because he or she cannot breathe independently. (w) “Nation” means the Oneida Nation. (x) “Non-medical” means necessary intervention to support a patient with an on-going medical illness, injury or potential life threatening illness, and requires further testing or consultation with a specialist. (y) “Reimbursement” means to make repayment for expense(s) or a loss that incurred. (z) “Routine Exam” means an annual or semi-annual health exam provided by a physician, dentist, orthodontist, oral surgeon, or other similar health care specialist. (aa) “Security Deposit” means the payment of money held by a landlord in trust to protect him/herself from unpaid rent or damage to the living space. (bb) “Wages” means taxable income reported to the Internal Revenue Service for performing work. III. SHELTER ASSISTANCE 3-1. Purpose. The purpose of shelter assistance is to assist enrolled members of the Nation with financial support for shelter expenses due to experiencing a catastrophic event, illness, or injury where no other resources exist. 3-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event, illness, injury or emergency event. 3-3. Eligibility Criteria. In order to be eligible for shelter assistance a person must provide a completed Community Support Fund application and the following: (a) Proof of enrollment in the Nation; (b) Documentation verifying catastrophic event, illness, injury or other emergency event within the last thirty (30) days, including but not limited to: (1) Medical verification specifying dates effected by illness or injury; (2) Verification of short and/or long term disability specifying the dates received and the amount of the benefit; (3) Other documentation listing damage or loss. (c) Landlord Verification Form completed by the landlord of the applicant or a statement from the applicant’s mortgage holder stating the applicant’s monthly mortgage payment and current status; (d) A current utility bill, such as a water, heat, or electricity bill; (e) Verification of all household income for the last thirty (30) days; (f) Verification of any mortgage disability insurance; Community Support Rules1through 18 Page 3 of 23 Public Packet 3-4. 3-5. 3-6. 3-7. 57 of 276 (g) Verification of an applicant’s personal and/or vacation time from employment; and (h) Any other documentation requested by the Community Support Fund case manager. Receipt of Required Documentation. Upon receipt of the completed application for shelter assistance, the case manager shall determine if all required documentation was received from the applicant. (a) The applicant shall provide all documentation requested by the case manager. (b) The case manager shall notify the applicant within 5 business days in writing of any necessary documentation that was not received and is still needed. (c) Upon receipt of a completed application along with all the required documentation, the case manager shall have up to 10 business days to provide the initial decision in writing to the applicant. (d) An application for shelter assistance shall be valid for thirty (30) days. If the applicant has a determination of award and/or coverage pending with another support or assistance resource, the application will be valid for an additional fifteen (15) days upon proof of that such determination is pending. If the applicant fails to provide all requested documentation, the case manager shall send the applicant an expiration notice for their application. Rent or Mortgage Assistance. An applicant may request assistance for rent or mortgage payments. (a) The amount provided for rent or mortgage assistance shall not exceed $500.00 per month. The amount of rent or mortgage assistance shall not exceed a total of twenty-four (24) months per life-time of the applicant. (b) Only the applicant’s portion of the rent or mortgage owed shall be considered when determining the amount of rent or mortgage assistance if the applicant’s household consists of other adults. (c) Shelter assistance shall not be used to pay family members or caregivers of the applicant. Only a valid landlord or mortgage holder shall be paid. Utility Assistance. An applicant may request assistance for utilities, such as heat, water, and electricity. (a) The utility bill shall be in the applicant’s or current household’s member’s name. (b) Applicants shall provide verification of application to all other available resources and programs for utility assistance. (1) The Wisconsin Home Energy Assistance Program (WHEAP) serves as an example of an alternate program the applicant should apply for before applying for shelter assistance. (c) Only the applicant’s portion of the utility bill shall be considered when determining the amount of utility assistance if the applicant’s household consists of other adults. (d) The amount provided for utility assistance shall not exceed $300.00 and shall only be allowed once every two (2) years. Assistance requested under this Rule and under Rule 18 shall be counted towards the total number of requests for the two (2) year period limit. Reporting Changes in the Household. The applicant shall report any changes in the household to the case manager within ten (10) business days from the change occurring. (a) Changes in the household that shall be reported include, but are not limited to, the following: relocation, addition or subtraction of a household member, income changes, Community Support Rules1through 18 Page 4 of 23 Public Packet 58 of 276 medical changes, submission of a social security disability application, submission of application or receipt of assistance from other agency or program. (b) Failure of the applicant to report changes in the household may result in suspension of benefits until verification of the change(s) is provided to the case manager, not to exceed thirty (30) days. 3-8. Discontinuation of Assistance. The Community Support Fund Manager reserves the right to discontinue shelter assistance based on the following: (a) A lack of funding availability (b) A discovery that fraud or illegal activity has been determined to have caused homelessness. (c) The case manager shall provide ten (10) day notification to an applicant whose shelter assistance will be discontinued. 3-9. Changes in Household Information. An applicant shall be responsible to report to the Fund Case Manager any change(s) in the household within ten (10) business days from the change. Changes shall include, but are not limited to the following: (a) Relocation; (b) Household member changes; (c) Income; (d) Medical changes; (e) Submission of Social Security Disability application; and (f) Receipt of other agency assistance (1) Failure of an applicant to report changes in the household may result in suspension of assistance until verification of the change(s) is provided to the Fund Case Manager. (2) An applicant shall have thirty (30) days to provide the verification once notification is received from the Fund Case Manager that verification is required. 3-10. Hotel Assistance. Hotel Assistance may be provided in the event of extreme situations as determined by the Fund Case Manager and the Director of Economic Support. IV. EMERGENCY/NON-EMERGENCY MEDICAL TRAVEL 4-1. Purpose. The purpose is to assist enrolled members of the Nation with emergency and nonemergency medical travel expenses. This assistance is limited to immediate family members to assist with travel expenses. 4-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event, illness, injury or emergency event. 4-3. Eligibility Criteria. In order to be eligible for emergency/non-emergency medical travel assistance, a person must provide a completed Community Support Fund application and the following: (a) Proof of enrollment in the Nation; (b) Verifications of medical appointments which include the medical condition, date, time and location of the appointment; (b) Verification of the applicants relationship to the patient; (c) Verification of a valid driver’s license for reimbursement of fuel purchases (d) Original receipts for hotel, gas, and/or airfare which shall be dated within thirty (30) days of travel and show total cost paid; and Community Support Rules1through 18 Page 5 of 23 Public Packet 4-4. 4-5. 4-6. 59 of 276 (e) Verification of all household income within the last thirty (30) days of submission of the application for assistance. Receipt of Required Documentation. Upon receipt of the completed application for emergency/non-emergency medical travel assistance, the case manager shall determine if all required documentation was received from the applicant. (a) The applicant shall provide all documentation requested by the case manager. (b) The case manager shall notify the applicant in writing of any necessary documentation that was not received and is still needed. (c) Upon receipt of a completed application along with all the required documentation, the case manager shall have up to 10 business days to provide the initial decision in writing to the applicant. (d) An application for emergency/non-emergency medical travel assistance shall be valid for thirty (30) days. If the applicant has a determination of award and/or coverage pending with another support or assistance resource, the application will be valid for an additional fifteen (15) days upon proof of that such determination is pending. If the applicant fails to provide all requested documentation, the case manager shall send the applicant an expiration notice for their application. Non-Emergency Travel. Non-emergency travel is allowed when an immediate family member has scheduled medical appointments as shown through medical documentation. (a) Documentation of scheduled appointments must be submitted and have prior approval. (b) The medical appointment must be more than sixty (60) miles one way from the residence of the applicant. (c) Gas cards will be disbursed the day prior to the appointment and original receipts are due within seven (7) business days. If receipts are not turned in, future requests for assistance will be denied for six (6) consecutive months starting when the first new request is made. (1) Those who travel from sixty (60) miles up to one hundred fifty (150) miles one-way shall receive a $30.00 gas card. Travel may also be eligible for reimbursement for up to $30.00 with original receipts that coincide with an appointment. (2) Those who travel over one hundred fifty (150) miles one-way shall receive a $40.00 gas card. Travel may also be eligible for reimbursement for up to $40.00 with original receipts that coincide with an appointment. (d) Hotel reimbursement shall be a maximum of $75.00 per night for up to a maximum of three (3) nights, and shall only be considered for approval by the Fund Case Manager where the appointment is more than one hundred (100) miles one-way from the residence of the applicant. Emergency Travel. Emergency travel assistance is allowed when an immediate family member has a sudden or worsening life-threatening illness or injury, and is provided only on as a reimbursement of expenses. (a) Airfare, bus, train, lodging, and vehicle fuel is limited to a combined maximum reimbursement amount of $500.00. (b) Multiple immediate family members are limited to a reimbursement amount of $500.00 each. Community Support Rules1through 18 Page 6 of 23 Public Packet 60 of 276 (c) Reimbursement for emergency travel assistance is limited to those persons who must travel one hundred (100) miles or more one-way. (d) Hotel reimbursement shall be a maximum of $75.00 per night. (e) All receipts must coincide with the emergency event that required the applicant to travel. Applicant is responsible for providing all proper documentation regarding the illness or injury that required travel and the required receipts in order to be eligible for reimbursement. 4-7. Auto Repairs. Auto repair assistance is allowed when the vehicle is necessary to obtain/maintain ongoing critical medical care when no other resources exist. (a) Auto repair assistance is limited to critical medical patients only and will be denied when an alternate vehicle is owned and available for use; (b) Auto repair assistance will only cover repairs that are necessary to keep the vehicle in standard operating condition. No routine maintenance or auto body repairs shall be eligible for assistance. Routine maintenance or repairs shall include, but is not limited to, oil changes, brakes, tires, batteries/fuses, lights, tune-ups, exhaust systems, flushes, and glass replacement; (c) Auto repair assistance is limited to a maximum amount of $500.00 once every twelve (12) months; (d) Emergency repairs needed to obtain critical medical care which occurs outside of the program’s business hours, may be considered on a case by case basis, in consultation with an independent ASE certified auto technician, and for services that occurred within the previous ten (10) days of the application; (e) Towing assistance may be considered on a case by case basis for reimbursement up to a maximum of $250.00 once every twelve (12) months when the vehicle is inoperable and towed to an ASE certified mechanic. 4-8. Items not Covered. The Fund Case Manager is not responsible and will not make any reservations for any form of travel. In addition, the following items, which are not all inclusive, are not a benefit of this assistance program: (a) Auto insurance and deductibles; (b) Car Rentals; (c) Personal expenses, including, but not limited to, meals or personal care items; (d) Auto loans and vehicle registration. 4-9. This program encourages and requests that multiple family members traveling to the same destination carpool and share hotel rooms whenever possible. 4-10. CSF reserves the right to discontinue assistance based on funding availability. V. MEDICAL BILL ASSISTANCE 5-1. Purpose. The purpose of this program is to assist enrolled members of the Nation with financial support for the cost of unpaid medical bills where no other resources exist. 5-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event, illness, injury or emergency event. 5-3. Eligibility Criteria. In order to be eligible for Medical Bill assistance, a person must provide a completed Community Support Fund application and the following: (a) Proof of enrollment in the Nation (1) a non-enrolled parent of an enrolled minor child may apply for assistance that directly affects the enrolled minor child; Community Support Rules1through 18 Page 7 of 23 Public Packet 61 of 276 (b) Medical billing statements for the dates of service which are within the last twelve (12) months; (c) Verification that the applicant’s health insurance was utilized within his/her health care network; (d) Explanation of Benefit (EOB) statements received from the health insurance provider showing what portion the health insurance covered; (e) Verification that an Indian Health Service Clinic (IHS) was utilized if applicant is in its service area; (f) Verification that the applicant applied for all of the financial care or assistance programs offered at the medical facility; (g) Verification of all household income within the last thirty (30) days of submission of the application for assistance. (h) Statements of denial of assistance or caseworker verification of denial based on eligibility criteria, from an Indian Health Service (IHS) facility or (EOB) from any third party insurance carrier. 5-4. Receipt of Required Documentation. Upon receipt of the completed application for medical bill assistance, the case manager shall determine if all required documentation was received from the applicant. (a) The applicant shall provide all documentation requested by the case manager. (b) The case manager shall notify the applicant in writing of any necessary documentation that was not received and is still needed. (c) Upon receipt of a completed application along with all the required documentation, the case manager shall have up to 10 business days to provide the initial decision in writing to the applicant. (d) An application for medical bill assistance shall be valid for thirty (30) days. If the applicant has a determination of award and/or coverage pending with another support or assistance resource, the application will be valid for an additional fifteen (15) days upon proof of that such determination is pending. If the applicant fails to provide all requested documentation, the case manager shall send the applicant an expiration notice for their application. 5-5. Financial assistance will only be available for services already rendered by a Health Care Provider for up to a maximum of $5,000.00 within a twelve (12) month period. An extension of this twelve (12) month period can be considered only for chronic medical conditions, but may not exceed an additional $5,000.00. 5-6. Medical and/or hospital bills incurred from illegal activity (i.e. operating while intoxicated, injuries due to alcohol or drug use, etc.), or medical conditions that are a direct result from drug use, including the abuse of prescription drugs, are not eligible for assistance, except for Rule 8 which covers Inpatient or Intensive Outpatient treatment. 5-7. Insurance denials resulting from an applicant’s failure to submit information pertinent to processing an insurance claim are not eligible or assistance. 5-8. Medical bills that have aged beyond twelve (12) months, or which have been referred to a collection agency are not eligible for assistance. 5-9. Chiropractic care, holistic treatment, pain clinic treatment/injections, methadone clinic, Saboxin injection and/or nursing home and/or any assisted living facility are not eligible for assistance. 5-10. CSF reserves the right to discontinue assistance based on funding availability. Community Support Rules1through 18 Page 8 of 23 Public Packet 62 of 276 VI. DENTAL RELATED EXPENSES 6-1. Purpose. The purpose of dental related expenses assistance is to assist enrolled members of the Nation with financial support with the cost of dental-related services where no other resources exist. 6-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event, illness, injury or emergency event. 6-3. Approval is from the Community Support Fund case manager is required prior to receiving treatment from a dental health care provider. 6-4. Eligibility Criteria. In order to be eligible for dental related expenses assistance, a person must provide a completed Community Support Fund application and the following: (a) Proof of enrollment in the Nation; (1) a non-enrolled parent of an enrolled minor child may apply for assistance that directly affects the enrolled minor child; (b) Verification by a dentist, orthodontist, or oral surgeon of the dental procedures to be completed, and that they are a medical need, not cosmetic, and the cost or estimated cost of the dental services, which shall include the name, address, and Federal tax ID number of the dental health care provider; (c) Verification of dental insurance and that the dental health care provider is an innetwork provider; (d) Verification that the applicant is utilizing the Indian Health Service Clinic in his/her service area if available; (e) Verification of all household income within the last thirty (30) days of submission of the application for assistance. 6-5. Receipt of Required Documentation. Upon receipt of the completed application for dental related expenses assistance, the case manager shall determine if all required documentation was received from the applicant. (a) The applicant shall provide all documentation requested by the case manager. (b) The case manager shall notify the applicant in writing of any necessary documentation that was not received and is still needed. (c) Upon receipt of a completed application along with all the required documentation, the case manager shall have up to 10 business days to provide the initial decision in writing to the applicant. (d) An application for dental related expenses assistance shall be valid for thirty (30) days. If the applicant has a determination of award and/or coverage pending with another support or assistance resource, the application will be valid for an additional fifteen (15) days upon proof of that such determination is pending. If the applicant fails to provide all requested documentation, the case manager shall send the applicant an expiration notice for their application. 6-6. Upper and lower dentures are limited to a maximum of $250.00 each per lifetime. 6-7. Financial assistance for dental related services other than dentures is limited to a maximum of $500.00 within a twelve (12) month period. 6-8. Dental services requiring surgery or hospital care will be referred to the Medical Bill Assistance Program (Rule 3). 6-9. Braces, implants, veneers, teeth whitening, or any other services considered strictly cosmetic are not eligible for assistance. Community Support Rules1through 18 Page 9 of 23 Public Packet 63 of 276 6-10. CSF reserves the right to discontinue assistance based on funding availability. VII. OPTICAL RELATED ASSISTANCE 7-1. Purpose. The purpose of the Optical related assistance program is to provide enrolled members of the Nation with financial support with the costs associated with optical related services where no other resources exist. 7-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event, illness, injury or emergency event. 7-3. Approval from CSF is required prior to treatment or purchase. 7-4. Eligibility Criteria. In order to be eligible for Optical Related Equipment assistance, a person must provide a completed Community Support Fund application and the following: (a) Proof of enrollment in the Nation; (1) a non-enrolled parent of an enrolled minor child may apply for assistance that directly affects the enrolled minor child. (b) Cost estimate of optical services this includes the name, address and Federal Tax ID of the provider; (c) Verification of the severe optical illness/injury from an ophthalmologist, optician, or optometrist; (d) Verification of optical insurance and that the ophthalmologist, optician, or optometrist is an in-network provider. (e) Verification of all household income within the last thirty (30) days of submission of the application for assistance. 7-5. Applicant must utilize an Indian Health Service Clinic if available, or provided verification that such a clinic is not available. 7-6. Receipt of Required Documentation. Upon receipt of the completed application for Optical Related assistance, the case manager shall determine if all required documentation was received from the applicant. (a) The applicant shall provide all documentation requested by the case manager. (b) The case manager shall notify the applicant in writing of any necessary documentation that was not received and is still needed. (c) Upon receipt of a completed application along with all the required documentation, the case manager shall have up to 10 business days to provide the initial decision in writing to the applicant. (d) An application for Optical Related assistance shall be valid for thirty (30) days. If the applicant has a determination of award and/or coverage pending with another support or assistance resource, the application will be valid for an additional fifteen (15) days upon proof of that such determination is pending. If the applicant fails to provide all requested documentation, the case manager shall send the applicant an expiration notice for their application. 7-7. Eye glass frames and lenses are limited to a maximum of $250.00 once per twelve (12) month period, and only the actual frame and lenses are eligible for assistance. Enhancements, including, but not limited to transitional lenses, tinting, or anti-reflective coatings, are not eligible for assistance. 7-8. Optical services requiring surgery or hospital care will be referred to the CSF Critical Medical Bill program. Community Support Rules1through 18 Page 10 of 23 Public Packet 64 of 276 7-9. Transportation costs associated with reporting to a treatment/medical facility will be referred to the CSF Critical Medical Travel Assistance program. 7-10. The following are not eligible for assistance: cont [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A45a5f6717438a8d4. Public record. Not legal advice.