# Oneida Business Committee (2021)

> Briefs, arguments, decisions, and more.

URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A4506165389d32852

## Record

- **Collection:** Tribal code
- **Document type:** Tribal code

## Text

Public Packet

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Oneida Business Committee
Regular Meeting
8:30 AM Wednesday, February 24, 2021
Microsoft Teams
Agenda

Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.
NOTICE
In accordance with the OBC Virtual meeting standard operating procedure, due to the Public
Health State of Emergency the OBC meeting will be held virtually through Microsoft Teams and
therefore be closed to the public. Any person who has comments or questions regarding open
session items may submit them to TribalSecretary@oneidanation.org no later than the close of
business the day before the OBC meeting. Any comments or questions received shall be noticed
to the OBC and entered into the record as a handout by the Business Committee Support Office. A
recording of the virtual meeting shall be made available on the Nation’s website.

I.

CALL TO ORDER

II.

OPENING

III.

ADOPT THE AGENDA

IV.

MINUTES
A.

Approve the February 10, 2021, regular Business Committee meeting minutes
Sponsor: Lisa Liggins, Secretary

Oneida Business Committee

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February 24, 2021

Public Packet

V.

VI.

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RESOLUTIONS
A.

Adopt resolution entitled Additional Emergency Amendments to the Oneida Higher
Education Pandemic Relief Fund Law
Sponsor: David P. Jordan, Councilman

B.

Adopt resolution entitled U.S. Department of Agriculture Food Distribution Program
on Indian Reservations Pilot Food Purchase Program Grant Application
Sponsor: Debbie Thundercloud, General Manager

C.

Enter the e-poll results into the record regarding the adopted resolution 02-19-21-A
Adopt resolution entitled Authorizing the use of Self-Governance Carryover Funds
to Purchase Portable Radios for the Oneida Police Department
Sponsor: Lisa Liggins, Secretary

STANDING COMMITTEES
A.

B.

FINANCE COMMITTEE
1.

Accept the February 1, 2021, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer

2.

Accept the February 15, 2021, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer

LEGISLATIVE OPERATING COMMITTEE
1.

C.

QUALITY OF LIFE COMMITTEE
1.

VII.

Accept the February 3, 2021, regular Legislative Operating Committee
meeting minutes
Sponsor: David P. Jordan, Councilman

Accept the January 14, 2021, regular Quality of Life Committee meeting
minutes
Sponsor: Marie Summers, Councilwoman

NEW BUSINESS
A.

Approve the Application for Elected Positions
Sponsor: Lisa Liggins, Secretary

B.

Approve a limited waiver of sovereign immunity - Green Bay Metropolitan Sewerage
District Future Terminations of New Water Cost Share Agreement - file # 2021-0068
Sponsor: Debbie Thundercloud, General Manager

C.

Approve the Outagamie County 1983 Wisconsin Act 161 agreement - file # 2021-0024
Sponsor: Debbie Thundercloud, General Manager

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REPORTS
A.

B.

OPERATIONAL (9:00 a.m.-10:30 a.m.)
1.

Accept the Comprehensive Health Division FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

2.

Accept the Environmental, Health, Safety, Land and Agriculture Division FY2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

3.

Accept the Governmental Services Division FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

4.

Accept the Division of Public Works FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

5.

Accept the Management Information Systems FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

6.

Accept the Tribal Action Plan FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

7.

Accept the Big Bear Media FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

8.

Accept the Education and Training FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

9.

Accept the Grants Office FY-2021 1st quarter report
Sponsor: Debbie Thundercloud, General Manager

APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.

Accept the Anna John Resident Centered Care Community Board FY-2021 1st
quarter report
Sponsor: Joshua Hicks, Interim Chair/Anna John Resident Centered Care
Community Board

2.

Accept the Oneida Police Commission FY-2021 1st quarter report
Sponsor: Sandra Reveles, Chair/Oneida Police Commission

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C.

D.

E.

ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.

Accept the Oneida Election Board FY-2021 1st quarter report
Sponsor: Candace House, Chair/Oneida Election Board

2.

Accept the Oneida Gaming Commission FY-2021 1st quarter report
Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission

3.

Accept the Oneida Land Commission FY-2021 1st quarter report
Sponsor: Becky Webster, Chair/Oneida Land Commission

4.

Accept the Oneida Nation School Board FY-2021 1st quarter report
Sponsor: Aaron Manders, Chair/Oneida Nation School Board

5.

Accept the Oneida Trust Enrollment Committee FY-2021 1st quarter report
Sponsor: Debbie Danforth, Chair/Oneida Trust Enrollment Committee

STANDING COMMITTEES
1.

Accept the Community Development Planning Committee FY-2021 1st quarter
report
Sponsor: Brandon Stevens, Vice-Chairman

2.

Accept the Finance Committee FY-2021 1st quarter report
Sponsor: Tina Danforth, Treasurer

3.

Accept the Legislative Operating Committee FY-2021 1st quarter report
Sponsor: David P. Jordan, Councilman

4.

Accept the Quality of Life Committee FY-2021 1st quarter report
Sponsor: Marie Summers, Councilwoman

OTHER
1.

Accept the Oneida Youth Leadership Institute Board FY-2021 1st quarter
report
Sponsor: Cheryl Stevens, Executive Manager

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EXECUTIVE SESSION
A.

B.

C.

REPORTS
1.

Accept the Joint Marketing FY-2021 1st quarter report (1:30 p.m.)
Sponsor: Eric McLester, Retail General Manager

2.

Accept the Intergovernmental Affairs, Communications, and Self-Governance
February 2021 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs

3.

Accept the Chief Financial Officer February 2021 report
Sponsor: Larry Barton, Chief Financial Officer

4.

Accept the General Manager report
Sponsor: Debbie Thundercloud, General Manager

5.

Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel

6.

Accept the January 2021 Treasurer's report (11:00 a.m.)
Sponsor: Tina Danforth, Treasurer

AUDIT COMMITTEE
Sponsor:
1.

Accept the Audit Committee FY-2021 1st quarter report
Sponsor: David P. Jordan, Councilman

2.

Review request regarding audit # 368 and determine next steps
Sponsor: David P. Jordan, Councilman

UNFINISHED BUSINESS
Sponsor:
1.

D.

Determine next steps regarding the HRD realignment plan (2:00 p.m.)
Sponsor: Geraldine Danforth, Area Manager/Human Resources

NEW BUSINESS
Sponsor:
1.

Review the Gaming operations phase III re-opening plans (2:30 p.m.)
Sponsor: Louise Cornelius, Gaming General Manager

2.

Approve 63 new enrollments
Sponsor: Debbie Danforth, Chair/Oneida Trust Enrollment Committee

3.

Consider the employment request - Oneida Trust Enrollment Department (3:00
p.m.)
Sponsor: Debbie Danforth, Chair/Oneida Trust Enrollment Committee

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4.

Consider the employment request - Grants Office (3:30 p.m.)
Sponsor: Debbie Thundercloud, General Manager

5.

Consider the employment request - Big Bear Media (3:45 p.m.)
Sponsor: Debbie Thundercloud, General Manager

6.

Approve a limited waiver of sovereign immunity - Net Health Systems Inc.
Master Agreement - file # 2020-0440
Sponsor: Debbie Thundercloud, General Manager

7.

Approve a limited waiver of sovereign immunity - Helix Innovations LLC. 2021
Retail Trade Program Agreement - file # TBD
Sponsor: Eric McLester, Retail General Manager

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214

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Approve the February 10, 2021, regular Business Committee meeting minutes

Business Committee Agenda Request
1. Meeting Date Requested:

02/24/21

2. General Information:
Session:

☒ Open

☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe

☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition

☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents

4. Budget Information:

☐ Budgeted
☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe

5. Submission:
Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:
Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

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DRAFT
Oneida Business Committee
Regular Meeting
8:30 AM Wednesday, February 10, 2021
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, Council
members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie Summers, Jennifer Webster;
Not Present: n/a
Arrived at: Secretary Lisa Liggins 8:36 a.m.;
Others present: Jo Anne House, Larry Barton, Debbie Thundercloud (via Microsoft Teams1), Melinda J.
Danforth (via Microsoft Teams), Chad Wilson, Danelle Wilson (via Microsoft Teams), Clorissa Santiago,
Don Miller, Candice Skenandore (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Chad
Fuss (via Microsoft Teams), Lorna Skenandore (via Microsoft Teams), Melanie Burkhart (via Microsoft
Teams), Fawne Rasmussen (via Microsoft Teams), Tina Jorgenson (via Microsoft Teams), Geraldine
Danforth (via Microsoft Teams), Eric McLester (via Microsoft Teams), Michele Doxtator (via Microsoft
Teams), Kaylynn Gresham (via Microsoft Teams);

I.

CALL TO ORDER

Meeting called to order by Chairman Tehassi Hill at 8:32 a.m.

II.

OPENING (00:00:17)

Opening provided by Chairman Tehassi Hill.
For the record: Secretary Lisa Liggins will be arriving late.

III.

ADOPT THE AGENDA (00:04:19)

Secretary Lisa Liggins arrived at 8:36 a.m.
Motion by Tina Danforth to adopt the agenda with one (1) addition [under Resolutions, add item V.G.
Adopt resolution entitled Updated Oneida Business Committee 2020-2023 Term Appointment of
Liaison Responsibilities for Organization], seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file

sharing, and video meetings.

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DRAFT
IV.

MINUTES
A.

Approve the January 27, 2021, regular Business Committee meeting minutes
(00:06:14)
Sponsor: Lisa Liggins, Secretary

Motion by David P. Jordan to approve the January 27, 2021, regular Business Committee meeting
minutes, seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Brandon Stevens, Marie Summers, Jennifer Webster
Abstain:
Kirby Metoxen

V.

RESOLUTIONS
A.

Adopt resolution entitled Extension of Declaration of Public Health State of
Emergency Until March 13, 2021 (00:06:47)
Sponsor: Tehassi Hill, Chairman

Motion by Jennifer Webster to adopt resolution 02-10-21-A Extension of Declaration of Public Health
State of Emergency Until March 13, 2021, seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
B.

Adopt resolution entitled Emergency Amendments to the Oneida General Welfare
Law (00:07:19)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to adopt resolution 02-10-21-B Emergency Amendments to the Oneida General
Welfare Law with two (2) changes [1) in line16, correct date to March 13, 2021; and 2) in line 18, insert
the appropriate resolution number], seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Motion by Lisa Liggins to request the Legislative Operating Committee and Legislative Reference
Office to bring forward a BC SOP to an upcoming BC Work Session regarding how laws and
resolutions are submitted to the Business Committee in accordance with this resolution, seconded by
Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
C.

Adopt resolution entitled Adoption of COVID Quarantine Assistance Program
(00:15:50)
Sponsor: David P. Jordan, Councilman

Motion by Tina Danforth to adopt resolution 02-10-21-C Adoption of the COVID Quarantine Assistance
Program with three (3) changes [1) in line 38, change "...adopts the Standard Operating Procedures
there of,..." to "...accepts the Standard Operating Procedures thereof, subject to revision,..."; 2) in line
56, change "...adopts its Standard Operating Procedures..." to "...accepts its Standard Operating
Procedures, subject to revision,..."; and 3) at the end of line 57, add "...to be effective today"],
seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
For the record: Secretary Lisa Liggins stated today in the discussion [of this item] the Business
Committee agreed that "subject to revision" means that the [responsible areas] may make changes to
the SOP without it coming back to the Business Committee.
D.

Adopt resolution entitled 2020 Intertribal Buffalo Council, Buffalo Herd
Development Grant Application (00:42:55)
Sponsor: Debbie Thundercloud, General Manager

Motion by Jennifer Webster to approve resolution 02-10-21-D 2020 Intertribal Buffalo Council, Buffalo
Herd Development Grant Application, seconded by Daniel Guzman King. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
E.

Adopt resolution entitled Authorizing Exemption from Temporary Closure –
Oneida Nation Arts Board (00:43:28)
Sponsor: Lisa Liggins, Secretary

Motion by Jennifer Webster to adopt resolution 02-10-21-E Authorizing Exemption from Temporary
Closure – Oneida Nation Arts Board, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
F.

Adopt resolution entitled Temporary Assistance to Needy Families (TANF) Grant
Application (00:44:02)
Sponsor: Debbie Thundercloud, General Manager

Motion by Lisa Liggins to adopt resolution 02-10-21-F Temporary Assistance to Needy Families
(TANF) Grant Application with one (1) change [delete line 29], seconded by Kirby Metoxen. Motion
carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
G.

Adopt resolution entitled Updated Oneida Business Committee 2020-2023 Term
Appointment of Liaison Responsibilities for Organization (00:44:55); (00:47:10)
Sponsor: Marie Summers, Councilwoman

Motion by Lisa Liggins to defer this item until after executive session, seconded by Jennifer Webster.
Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Item VI.A.1. was addressed next.
Motion by Lisa Liggins to adopt resolution 02-10-21-G Updated Oneida Business Committee 20202023 Term Appointment of Liaison Responsibilities for Organization, seconded by Jennifer Webster.
Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Item IX.A.1. was addressed next.

VI.

STANDING COMMITTEES
A.

LEGISLATIVE OPERATING COMMITTEE
1.

Accept the January 20, 2021, regular Legislative Operating Committee meeting
minutes (00:46:10)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the January 20, 2021, regular Legislative Operating Committee
meeting minutes, seconded by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

VII.

NEW BUSINESS
A.

Post four (4) vacancies - Oneida Nation Arts Board (00:46:45)
Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to post four (4) vacancies - Oneida Nation Arts Board, seconded by David P.
Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
VIII.

GENERAL TRIBAL COUNCIL
A.

Enter the e-poll results into the record regarding the approved January 2021
Annual Report mailing per BC resolution # 12-09-20-C (00:47:08)
Sponsor: Lisa Liggins, Secretary

Motion by Marie Summers to enter the e-poll results into the record regarding the approved January
2021 Annual Report mailing per BC resolution # 12-09-20-C, seconded by David P. Jordan. Motion
carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

IX.

EXECUTIVE SESSION (00:47:43)

Motion by David P. Jordan to go into executive session at 9:29 a.m., seconded by Marie Summers.
Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Motion by Lisa Liggins to come out of executive session at 11:57 a.m., seconded by David P. Jordan.
Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Item V.G. was re-addressed next.
A.

REPORTS
1.

Accept the Gaming General Manager FY-2021 1st quarter report (00:47:50)
Sponsor: Louise Cornelius, Gaming General Manager

Motion by Lisa Liggins to accept the Gaming General Manager FY-2021 1st quarter report, seconded
by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
2.

Accept the Human Resource Area Manager FY-2021 1st quarter report
(00:48:00)
Sponsor: Geraldine Danforth, Area Manager/Human Resources

Motion by Lisa Liggins to accept the Human Resource Area Manager FY-2021 1st quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
3.

Accept the Oneida Retail General Manager FY-2021 1st quarter report (00:48:15)
Sponsor: Eric McLester, Retail General Manager

Motion by Lisa Liggins to accept the Oneida Retail General Manager FY-2021 1st quarter report,
seconded by Daniel Guzman King. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
4.

Accept the Emergency Management Director FY-2021 1st quarter report
(00:48:30)
Sponsor: Kaylynn Gresham, Director/Emergency Management

Motion by Lisa Liggins to accept the Emergency Management Director FY-2021 1st quarter report,
seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
5.

Defer the Joint Marketing FY-2021 1st quarter report (00:48:45)
Sponsor: Eric McLester, Retail General Manager

Motion by Lisa Liggins to defer the Joint Marketing FY-2021 1st quarter report to the February 24,
2021, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
6.

Accept the General Manager report (00:49:00)
Sponsor: Debbie Thundercloud, General Manager

Motion by Lisa Liggins to accept the General Manager report, seconded by Brandon Stevens. Motion
carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Motion by Lisa Liggins to deny the request to reimburse lost personal/vacation time accruals for
Comprehensive Health employees, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers
Opposed:
Jennifer Webster
7.

Approve the Chief Counsel report (00:49:26)
Sponsor: Jo Anne House, Chief Counsel

Motion by Lisa Liggins to accept the Chief Counsel report, seconded by Jennifer Webster. Motion
carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
B.

AUDIT COMMITTEE
1.

Accept the November 23, 2020, regular Audit Committee meeting minutes
(00:49:47)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the November 23, 2020, regular Audit Committee meeting minutes,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
2.

Accept the Card Games and Poker compliance audit and lift the confidentiality
requirement (00:50:00)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Card Games and Poker compliance audit and lift the
confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
3.

Accept the Elementary School performance assurance audit and lift the
confidentiality requirement (00:50:15)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Elementary School performance assurance audit and lift the
confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
4.

Accept the Information Technology compliance audit and lift the confidentiality
requirement (00:50:28)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Information Technology compliance audit and lift the
confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
5.

Accept the Oneida Airport Hotel Corporation (OAHC) performance assurance
audit and lift the confidentiality requirement (00:50:42)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Oneida Airport Hotel Corporation (OAHC) performance assurance
audit and lift the confidentiality requirement, seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
6.

Accept the Roulette Rules of Play compliance audit and lift the confidentiality
requirement (00:51:00)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Roulette Rules of Play compliance audit and lift the confidentiality
requirement, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
7.

Accept the Slots compliance audit and lift the confidentiality requirement
(00:51:15)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Slots compliance audit and lift the confidentiality requirement,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
8.

Accept the Surveillance compliance audit and lift the confidentiality
requirement (00:51:28)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the Surveillance compliance audit and lift the confidentiality
requirement, seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
C.

NEW BUSINESS
1.

Accept the Bay Bank January 2021 Presidents Report (00:51:43)
Sponsor: Marie Summers, Councilwoman

Motion by Lisa Liggins to accept the Bay Bank January 2021 Presidents Report as information,
seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
2.

Review the posting request and determine next steps - Oneida Police
Department (00:51:59)
Sponsor: Sandra Reveles, Chairwoman/Oneida Police Commission

Motion by Lisa Liggins to approve the posting request from the Oneida Police Department for two (2)
Police Officers, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Oneida Business Committee

Regular Meeting Minutes
Page 8 of 9

February 10, 2021

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DRAFT
3.

Review the Business Compliance Analyst job description and determine next
steps (00:52:15)
Sponsor: Jessica Vandekamp, Employee Relations Representative

Motion by Lisa Liggins to defer the Business Compliance Analyst job description to the February 16,
2021, BC Work Session, seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
4.

Enter e-poll results into the record regarding the approved OGE Agent closeout
report and the OGE Agent resignation dated January 15, 2021 (00:52:25)
Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to enter the e-poll results into the record regarding the approved OGE Agent
closeout report and the OGE Agent resignation dated January 15, 2021, seconded by Jennifer
Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
5.

Enter the e-poll results into the record regarding the approved the OGE Agent
agreement and appoint James Petitjean as OGE Agent (00:52:35)
Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to enter the e-poll results into the record regarding the approved the OGE Agent
agreement and appoint James Petitjean as OGE Agent, seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

X.

ADJOURN (00:52:45)

Motion by David P. Jordan to adjourn at 12:02 p.m., seconded by Daniel Guzman King. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Minutes prepared by Chad Wilson, Senior Information Management Specialist.
Minutes approved as presented on
.

Lisa Liggins, Secretary
ONEIDA BUSINESS COMMITTEE

Oneida Business Committee

Regular Meeting Minutes
Page 9 of 9

February 10, 2021

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Adopt resolution entitled Additional Emergency Amendments to the Oneida Higher Education Pandemic...
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Oneida Nation

Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

TO:
FROM:
DATE:
RE:

Oneida Business Committee
David P. Jordan, LOC Chairperson
February 24, 2021
Additional Emergency Amendments to the Oneida Higher Education Pandemic
Relief Fund Law

Please find the following attached backup documentation for your consideration of the emergency
amendments to the Oneida Higher Education Pandemic Relief Fund law:
1. Resolution: Additional Emergency Amendments to the Oneida Higher Education
Pandemic Relief Fund Law
2. Statement of Effect: Additional Emergency Amendments to the Oneida Higher Education
Pandemic Relief Fund Law
3. Oneida Higher Education Pandemic Relief Fund Law Emergency Amendments Legislative
Analysis
4. Oneida Higher Education Pandemic Relief Fund Law Emergency Amendments (Redline)
5. Oneida Higher Education Pandemic Relief Fund Law Emergency Amendments (Clean)
Overview
The Oneida Higher Education Pandemic Relief Fund law (the “Law”) was adopted by the Oneida
Business Committee on an emergency basis through resolution BC-08-12-20-E to create the
Oneida Higher Education Pandemic Relief Fund to assist eligible Tribal members enrolled as
students in higher education institutions for the 2020 Fall Term. [10 O.C. 1003.1-1]. The Oneida
Higher Education Pandemic Relief Fund law was then amended by the Oneida Business
Committee on an emergency basis through the adoption of resolution BC-08-24-20-A. The
emergency amendments to the Law will expire on February 25, 2021.
When discussing the potential six (6) month extension of the emergency amendments to this Law
the Legislative Operating Committee determined it was necessary to seek additional emergency
amendments to the Law to make revisions which will allow the Oneida Higher Education
Pandemic Relief Fund to continue to be utilized in the event additional Coronavirus Aid, Relief,
and Economic Security (CARES) Act Coronavirus Relief Funds are received by the Nation. The
emergency amendments to the Law will:
 Remove references to the 2020 Fall Term [10 O.C. 1003.1-1]; and
 Eliminate references to the December 15, 2020 deadline to provide proof of expenditures
and instead provide that proof of expenditures or expenses must be provided by the
appropriate deadline provided for in the Oneida Higher Education Pandemic Relief Fund
standard operating procedure. [10 O.C. 1003.4-2(c), 1003.4-4(a)].

Page 1 of 2

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In response to the outbreak of the COVID-19 pandemic, on March 12, 2020, in accordance with
the Emergency Management and Homeland Security law, Chairman Tehassi Hill signed a
“Declaration of Public Health State of Emergency” regarding COVID-19 which declared a Public
Health State of Emergency for the Nation until April 12, 2020, and provided the necessary
authority should action need to be taken and allowed the Nation to seek reimbursement of
emergency management actions that may result in unexpected expenses. [3 O.C. 302.8-1]. This
declaration of a Public Health State of Emergency has since been extended by the Oneida Business
Committee until March 13, 2021, through the adoption of resolutions BC-03-28-20-A, BC-05-0620-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A, BC-10-08-20-A, BC11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, and BC-02-10-21-A.
The Oneida Business Committee is delegated the authority to temporarily enact emergency
legislation when legislation is necessary for the immediate preservation of the public health, safety,
or general welfare of the Reservation population, and the amendment of the legislation is required
sooner than would be possible under the Legislative Procedures Act. [1 O.C. 109.9-5]. A fiscal
impact statement and public meeting are not required for emergency amendments to a law of the
Nation. [1 O.C. 109.9-5(a)].
The adoption of emergency amendments to this Law is necessary for the preservation of the
general welfare of the Reservation population. The Oneida Higher Education Pandemic Relief
Fund was created to assist eligible Tribal members enrolled as students in higher education
institutions with funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act
Coronavirus Relief Funds (CRF) in order to meet the higher education needs of its students during
the COVID-19 Public Health Emergency. The emergency amendments to the Law are necessary
to allow the Oneida Higher Education Pandemic Relief Fund to continue to be utilized in the event
additional CRF are received by the Nation. The proposed emergency amendments to the Law
remove references to the 2020 Fall Term and eliminate the December 15, 2020, deadline for
providing proof of expenditures, instead providing that proof of expenditures shall be provided by
the appropriate deadline provided for in the Oneida Higher Education Pandemic Relief Fund
standard operating procedure in an effort to provide more flexibility if funding for the Fund
becomes available again.
Additionally, observance of the requirements under the Legislative Procedures Act for the
adoption of the amendments to this Law would be contrary to public interest. The Nation is
currently experiencing the vast effects of the COVID-19 pandemic, and the process and
requirements of the Legislative Procedures Act cannot be completed in time to ensure that the Law
can be amended to best assist members of the Nation during this COVID-19 pandemic.
The emergency amendments to this Law will become effective immediately upon adoption by the
Oneida Business Committee and will remain in effect for six (6) months. There will be one (1)
opportunity to extend the emergency amendments to this Law for an additional six (6) month
period. [1 O.C. 109.9-5(b)].
Requested Action
Approve the Resolution: Additional Emergency Amendments to the Oneida Higher Education
Pandemic Relief Fund Law
Page 2 of 2

Public Packet

Oneida Nation

20 of 215

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution #
Additional Emergency Amendments to the Oneida Higher Education Pandemic Relief Fund Law

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WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Business Committee adopted the Oneida Higher Education Pandemic Relief
Fund law (“the Law’) on an emergency basis through the adoption of resolution BC-08-1220-E, and then amended the Law on an emergency basis through the adoption of
resolution BC-08-25-20-A; and

WHEREAS,

the purpose of the Law is to create the Oneida Higher Education Pandemic Relief Fund to
assist eligible Tribal members enrolled as students in higher education institutions with
funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act Coronavirus
Relief Funds (CRF) in order to meet the higher education needs of its students during the
COVID-19 Public Health Emergency; and

WHEREAS,

on March 12, 2020, Chairman Tehassi Hill signed a “Declaration of Public Health State of
Emergency” regarding COVID-19 which declared a Public Health State of Emergency for
the Nation until April 12, 2020, and set into place the necessary authority for action to be
taken and allows the Nation to seek reimbursement of emergency management actions
that may result in unexpected expenses; and

WHEREAS,

the Nation’s Public Health State of Emergency has since been extended by the Oneida
Business Committee until March 13, 2021, through the adoption of resolutions BC-03-2820-A, BC-05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A,
BC-10-08-20-A, BC-11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, and BC-02-10-21-A;
and

WHEREAS,

emergency amendments to the Law are being proposed to allow the Oneida Higher
Education Pandemic Relief Fund to continue to be utilized in the event additional CARES
CRF are received by the Nation; and

WHEREAS,

the emergency amendments to the Law remove any reference to the 2020 Fall Term; and

WHEREAS,

the emergency amendments to the Law eliminate references to the December 15, 2020
deadline to provide proof of expenditures and instead provide that proof of expenditures or
expenses must be provided by the appropriate deadline provided for in the Oneida Higher
Education Pandemic Relief Fund standard operating procedure; and

WHEREAS,

the Legislative Procedures Act authorizes the Oneida Business Committee to amend
legislation on an emergency basis when the legislation is necessary for the immediate

Public Packet

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BC Resolution _____________
Additional Emergency Amendments to the Oneida Higher Education Pandemic Relief Fund Law
Page 2 of 2

preservation of the public health, safety, or general welfare of the Reservation population,
and the amendment of the legislation is required sooner than would be possible under the
Legislative Procedures Act; and
WHEREAS,

the emergency amendments to this Law are necessary for the preservation of the general
welfare of the Reservation population as the emergency amendments ensure that the
Oneida Higher Education Pandemic Relief Fund may be utilized if additional CARES CRF
are received by the Nation by providing more flexibility for the deadline for when proof of
expenditures and expenses shall be submitted by the student; and

WHEREAS,

observance of the requirements under the Legislative Procedures Act for adoption of the
amendments to this Law would be contrary to public interest since the Nation is currently
experiencing the vast effects of the COVID-19 pandemic, and the process and
requirements of the Legislative Procedures Act cannot be completed in time to ensure that
the Law can be amended to best assist members of the Nation during this COVID-19
pandemic; and

WHEREAS,

the Legislative Procedures Act does not require a public meeting or fiscal impact statement
when considering the adoption of emergency amendments; and

WHEREAS,

the emergency amendments are effective for a period of six (6) months, renewable by the
Oneida Business Committee for an additional six (6) month term; and

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee hereby adopts the emergency
amendments to the Oneida Higher Education Pandemic Relief Fund law effective immediately.

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Oneida Nation

Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect
Additional Emergency Amendments to the Oneida Higher Education Pandemic Relief Fund Law
Summary
This resolution adopts additional emergency amendments to the Oneida Higher Education
Pandemic Relief Fund law to make revisions which will allow the Oneida Higher Education
Pandemic Relief Fund to continue to be utilized in the event additional Coronavirus Aid, Relief,
and Economic Security (CARES) Act Coronavirus Relief Funds are received by the Nation.
Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office
Date: February 11, 2021
Analysis by the Legislative Reference Office
This resolution adopts emergency amendments to the Oneida Higher Education Pandemic Relief
Fund law (“the Law”). The purpose of the Law is to create the Oneida Higher Education Pandemic
Relief Fund to assist eligible Tribal members enrolled as students in higher education institutions.
[10 O.C. 1003.1-1]. Emergency amendments to the Law are being sought to make revisions which
will allow the Oneida Higher Education Pandemic Relief Fund to continue to be utilized in the
event additional Coronavirus Aid, Relief, and Economic Security (CARES) Act Coronavirus
Relief Funds are received by the Nation. The emergency amendments to the Oneida Higher
Education Pandemic Relief Fund law shall:
 Remove references to the 2020 Fall Term [10 O.C. 1003.1-1]; and
 Eliminate references to the December 15, 2020 deadline to provide proof of expenditures
and instead provide that proof of expenditures or expenses must be provided by the
appropriate deadline provided for in the Oneida Higher Education Pandemic Relief Fund
standard operating procedure. [10 O.C. 1003.4-2(c), 1003.4-4(a)].
The Legislative Procedures Act (“the LPA”) was adopted by the General Tribal Council for the
purpose of providing a process for the adoption or amendment of laws of the Nation. [1 O.C.
109.1-1]. The LPA allows the Oneida Business Committee to take emergency action to adopt
amendments to a law of the Nation where it is necessary for the immediate preservation of the
public health, safety or general welfare of the Reservation population and when amendment of
legislation is required sooner than would be possible under the LPA. [1 O.C. 109.9-5]. A public
meeting and fiscal impact statement are not required for emergency legislation. [1 O.C. 109.8-1(b)
and 109.9-5(a)].
In response to the outbreak of the COVID-19 pandemic, on March 12, 2020, in accordance with
the Emergency Management and Homeland Security law, Chairman Tehassi Hill signed a
“Declaration of Public Health State of Emergency” regarding COVID-19 which declared a Public
Health State of Emergency for the Nation until April 12, 2020, and provided the necessary
authority should action need to be taken and allowed the Nation to seek reimbursement of
emergency management actions that may result in unexpected expenses. [3 O.C. 302.8-1]. This
Page 1 of 2

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declaration of a Public Health State of Emergency has since been extended by the Oneida Business
Committee until March 13, 2021, through the adoption of resolutions BC-03-28-20-A, BC-05-0620-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A, BC-10-08-20-A, BC11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, and BC-02-10-21-A.
On March 17, 2020, the Oneida Business Committee adopted emergency amendments to the
Emergency Management and Homeland Security law to create and delegate authority to a COVID19 Core Decision Making Team (“COVID-19 Team”). [3 O.C. 302.10]. When a public health
emergency has been declared, the COVID-19 Team has the authority to declare exceptions to the
Nation’s laws, policies, procedures, regulations, or standard operating procedures during the
emergency period which will be of immediate impact for the purposes of protecting the health,
safety, and general welfare of the Nation’s community, members, and employees. [3 O.C. 302.102]. These declarations remain in effect for the duration of the Public Health State of Emergency.
[3 O.C. 302.10-3].
The resolution provides that the adoption of emergency amendments to this Law is necessary for
the preservation of the general welfare of the Reservation population. The Oneida Higher
Education Pandemic Relief Fund was created to assist eligible Tribal members enrolled as students
in higher education institutions with funding from the Coronavirus Aid, Relief, and Economic
Security (CARES) Act Coronavirus Relief Funds (CRF) in order to meet the higher education
needs of its students during the COVID-19 Public Health Emergency. The emergency amendments
to the Law are necessary to allow the Oneida Higher Education Pandemic Relief Fund to continue
to be utilized in the event additional CRF are received by the Nation. The proposed emergency
amendments to the Law remove references to the 2020 Fall Term and eliminate the December 15,
2020, deadline for providing proof of expenditures, instead providing that proof of expenditures
shall be provided by the appropriate deadline provided for in the Oneida Higher Education
Pandemic Relief Fund standard operating procedure in an effort to provide more flexibility if
funding for the Fund becomes available again.
Additionally, observance of the requirements under the Legislative Procedures Act for the
adoption of the amendments to this Law would be contrary to public interest. The Nation is
currently experiencing the vast effects of the COVID-19 pandemic, and the process and
requirements of the Legislative Procedures Act cannot be completed in time to ensure that the Law
can be amended to best assist members of the Nation during this COVID-19 pandemic.
The emergency amendments to this Law will become effective immediately upon adoption by the
Oneida Business Committee and remain in effect for six (6) months. The LPA allows for one (1)
opportunity to extend the emergency amendments to this Law for an additional six (6) month
period. [1 O.C. 109.9-5(b)].
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.

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Analysis to Emergency Draft 1
2020 02 24

EMERGENCY AMENDMENTS TO THE
ONEIDA HIGHER EDUCATION
PANDEMIC RELIEF FUND LAW
LEGISLATIVE ANALYSIS
SECTION 1. EXECUTIVE SUMMARY

Analysis by the Legislative Reference Office
Intent of the
 Remove references to the 2020 Fall Term [10 O.C. 1003.1-1].
Proposed Amendments
 Eliminate references to the December 15, 2020 deadline to provide proof
of expenditures and instead provide that proof of expenditures or
expenses must be provided by the appropriate deadline provided for in
the Oneida Higher Education Pandemic Relief Fund standard operating
procedure. [10 O.C. 1003.4-2(c), 1003.4-4(a)].
Purpose
Create the Oneida Higher Education Pandemic Relief Fund to assist eligible
Tribal members enrolled as students in higher education institutions. [10 O.C.
1003.1-1].
Affected Entities
Oneida Business Committee, Oneida Higher Education Department, Oneida
Accounting Department, Oneida Economic Services
Public Meeting
A public meeting is not required for emergency amendments [1 O.C. 109.81(b) and 109.9-5(a)].
Fiscal Impact
A fiscal impact statement is not required for emergency amendments [1
O.C. 109.9-5(a)].
Expiration of Emergency Emergency amendments expire six (6) months after adoption and may be
Amendments
renewed for an additional six (6) month period.

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SECTION 2. LEGISLATIVE DEVELOPMENT
A. Background. The Oneida Higher Education Pandemic Relief Fund law (“the Law”) was adopted by
the Oneida Business Committee on an emergency basis through resolution BC-08-12-20-E for the
purpose of creating the Oneida Higher Education Pandemic Relief Fund to assist eligible Tribal
members enrolled as students in higher education institutions for the 2020 Fall Term. [10 O.C. 1003.11]. The Oneida Business Committee then adopted emergency amendments to the Law through
resolution BC-08-25-20-A for the purpose of clarifying the intent of the Law and ensuring proper
effectuation of the Law. The emergency amendments to the Law will expire on February 25, 2021.
B. Request for Emergency Amendments. Originally, the Legislative Operating Committee planned to
seek a six (6) month extension of the emergency amendments to the Law which occurred through
resolution BC-08-25-20-A. The Legislative Operating Committee is now seeking emergency
amendments to the Law to make revisions which will allow the Oneida Higher Education Pandemic
Relief Fund to continue to be utilized in the event additional Coronavirus Aid, Relief, and Economic
Security (CARES) Act Coronavirus Relief Funds are received by the Nation.
C. COVID-19 Pandemic. The world is currently facing a pandemic of the coronavirus disease 2019
(COVID-19). The COVID-19 outbreak originated in Wuhan, China and has spread to many other
countries throughout the world, including the United States. The COVID-19 pandemic has resulted in
high rates of infection and mortality, as well as vast economic impacts including effects on the stock
market and the closing of all non-essential businesses.

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Declaration of a Public Health State of Emergency.
 On March 12, 2020, Chairman Tehassi Hill signed a “Declaration of Public Health State
of Emergency” regarding COVID-19 which declared the Public Health State of Emergency
for the Nation until April 12, 2020, and set into place the necessary authority should action
need to be taken and allowed the Nation to seek reimbursement of emergency management
actions that may result in unexpected expenses.
 The Public Health State of Emergency has since been extended until March 13, 2021, by
the Oneida Business Committee through the adoption of resolutions BC-03-28-20-A, BC05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A, BC-1008-20-A, BC-11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, and BC-02-10-21-A.
COVID-19 Core Decision Making Team.
 On March 17, 2020, the Oneida Business Committee adopted emergency amendments to
the Emergency Management and Homeland Security law to create and delegate authority
to a COVID-19 Core Decision Making Team (“COVID-19 Team”). [3 O.C. 302.10].
 When a public health emergency has been declared, the COVID-19 Team has the
authority to declare exceptions to the Nation’s laws, policies, procedures,
regulations, or standard operating procedures during the emergency period which
will be of immediate impact for the purposes of protecting the health, safety, and
general welfare of the Nation’s community, members, and employees. [3 O.C.
302.10-2].
 These declarations remain in effect for the duration of the Public Health State of
Emergency. [3 O.C. 302.10-3].
COVID-19 Core Decision Making Team Declarations: Safer at Home.
 On March 24, 2020, the Nation’s COVID-19 Core Decision Making Team issued a “Safer
at Home” declaration which ordered all individuals present within the Oneida Reservation
to stay at home or at their place of residence, with certain exceptions allowed. This
declaration prohibited all public gatherings of any number of people.
 On April 21, 2020, the COVID-19 Core Decision Making Team issued an “Updated Safer
at Home” declaration which allowed for gaming and golf operations to resume.
 On May 19, 2020, the COVID-19 Core Decision Making Team issued a “Safer at Home
Declaration, Amendment, Open for Business” which directs that individuals within the
Oneida Reservation should continue to stay at home, businesses can re-open under certain
safer business practices, and social distancing should be practiced by all persons.
 On June 10, 2020, the COVID-19 Core Decision Making Team issued a “Stay Safer at
Home” declaration which lessened the restrictions of the “Safer at Home Declaration,
Amendment, Open for Business” while still providing guidance and some restrictions. This
declaration prohibits all public and private gatherings of more than twenty (20) people that
are not part of a single household or living unit.
 On July 17, 2020, the COVID-19 Team issued a “Safe Re-Opening Governmental Offices”
which sets minimum standards for the safe re-opening of a building or recall of employees
to work.
COVID-19 Core Decision Making Team Declaration: Suspension of Public Meetings under the
Legislative Procedures Act.

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On March 27, 2020, the Nation’s COVID-19 Core Decision Making Team issued a
“Suspension of Public Meetings under the Legislative Procedures Act” declaration which
suspended the Legislative Procedures Act's requirement to hold a public meeting during
the public comment period, but allows members of the community to still participate in the
legislative process by submitting written comments, questions, data, or input on proposed
legislation to the Legislative Operating Committee via e-mail during the public comment
period.

SECTION 3. CONSULTATION AND OUTREACH
A. Representatives from the following departments or entities participated in the development of the
emergency amendments to this Law and legislative analysis:
 Oneida Law Office;
 Finance Department;
 Strategic Planner;
 Budget Analyst; and
 Governmental Services Division.
B. The following laws were reviewed in the drafting of this analysis:
 Oneida General Welfare Law;
 Trust Scholarship Fund Policy; and
 Legislative Procedures Act.

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SECTION 4. PROCESS
A. These amendments are being considered on an emergency basis. The Oneida Business Committee may
temporarily enact emergency legislation where legislation is necessary for the immediate preservation
of public health, safety, or general welfare of the Reservation population and the enactment or
amendment of the legislation is required sooner than would be possible under the Legislative
Procedures Act. [1 O.C. 109.9-5].
 Emergency amendments to this Law are being pursued for the preservation of the general welfare
of the Reservation population. The Oneida Higher Education Pandemic Relief Fund was created to
assist eligible Tribal members enrolled as students in higher education institutions with funding
from the Coronavirus Aid, Relief, and Economic Security (CARES) Act Coronavirus Relief Funds
(CRF) in order to meet the higher education needs of its students during the COVID-19 Public
Health Emergency. The emergency amendments to the Law are necessary to allow the Oneida
Higher Education Pandemic Relief Fund to continue to be utilized in the event additional CRF are
received by the Nation. The proposed emergency amendments to the Law remove references to the
2020 Fall Term and eliminate the December 15, 2020, deadline for providing proof of expenditures,
instead providing that proof of expenditures shall be provided by the appropriate deadline provided
for in the Oneida Higher Education Pandemic Relief Fund standard operating procedure in an effort
to provide more flexibility if funding for the Fund becomes available again.
 Observance of the requirements under the Legislative Procedures Act for the adoption of the
emergency amendments to this Law would be contrary to public interest. The Nation is currently
experiencing the vast effects of the COVID-19 pandemic, and the process and requirements of the

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Legislative Procedures Act cannot be completed in time to ensure that the Law can be amended to
best assist members of the Nation during this COVID-19 pandemic.
B. Emergency amendments typically expires six (6) months after adoption, with one (1) opportunity for a
six (6) month extension of the emergency amendments. [1 O.C. 109.9-5(b)].
C. The Legislative Procedures Act does not require a public meeting or fiscal impact statement when
considering the adoption of emergency amendments. [1 O.C. 109.9-5(a)]. However, a public meeting
and fiscal impact statement will eventually be required when considering permanent adoption of the
emergency amendments to this Law.
D. The following work meetings were held regarding the development of the emergency amendments to
this Law:
 January 14, 2021: LOC work meeting with the Oneida Law Office, Finance Department, Strategic
Planner, Budget Analyst, and Governmental Services Division.
 January 28, 2021: LOC work meeting.

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SECTION 5. CONTENTS OF THE LEGISLATION

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A. Removal of Reference to 2020 Fall Term. The proposed emergency amendments to the Law remove
the reference to the 2020 Fall Term from the purpose statement which provides that the purpose of this
Law is to create the Oneida Higher Education Pandemic Relief Fund to assist eligible Tribal members
enrolled as students in higher education institutions. [10 O.C. 1003.1-1].
 Effect. The reference to the 2020 Fall Term was removed from the Law because the 2020 Fall
Term has already concluded and if additional CARES Act Coronavirus Relief Funds (CRF) are
made available and allocated to the Oneida Higher Education Pandemic Relief Fund then those
monies would be used to provide assistance for a different term.
B. Guidelines and Requirements. The emergency amendments to the Law provide that students shall be
responsible for maintaining and submitting receipts or other proof of expenditures or expenses by the
appropriate deadline provided for in the Oneida Higher Education Pandemic Relief Fund standard
operating procedure. [10 O.C. 1003.4-2(c), 1003.4-4(a)]. Previously, the Law required that proof of
expenditures or receipts be submitted by December 15, 2020. Id.
 Effect. The emergency amendments to the Law allow proof of expenses to be submitted by the
student by the appropriate deadline provided for in the Oneida Higher Education Pandemic Relief
Fund standard operating procedure, instead of the December 15, 2020, deadline previously
provided by the Law. This is a necessary revision due to the fact that December 15, 2020, deadline
has already passed. Therefore, if additional CARES Act Coronavirus Relief Funds (CRF) are made
available and allocated to the Oneida Higher Education Pandemic Relief Fund then an appropriate
deadline would need to be determined and provided for in the Oneida Higher Education Pandemic
Relief Fund standard operating procedure.

SECTION 6. EXISTING LEGISLATION
A. Related Legislation. The following laws of the Nation are related to this Law:
 Oneida General Welfare Law. The Oneida General Welfare law was adopted by the Oneida
Business Committee on an emergency basis through resolution BC-08-12-20-D for the purpose
of providing assistance, on a non-taxable basis, to eligible Tribal members through approved
programs that promote the general welfare of the Nation. [10 O.C. 1001.1-1, 1001.1-3]. The

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Oneida Business Committee then adopted emergency amendments to the Oneida General
Welfare law through resolution BC-02-10-21-B to better address how the Oneida Business
Committee may adopt an approved program under the law. The Oneida General Welfare law
sets a framework and provides guidelines for the Nation to establish and operate approved
programs which provide assistance to eligible Tribal members to promote the general welfare
of the Nation, including programs designed to enhance the promotion of health, education, selfsufficiency, self-determination, and the maintenance of culture and tradition, entrepreneurship,
and employment. [10 O.C. 1001.9-2].
 The Oneida General Welfare law sets forth the framework and guidelines for the
Oneida Higher Education Pandemic Relief Fund to be created and operated under.
 Adoption of the emergency amendments to this Law conform with the requirements of
the Oneida General Welfare law.
Trust Scholarship Fund Policy. The Trust Scholarship Fund Policy was adopted by the Oneida
Business Committee for the purpose of establishing a trust resource for providing financial aid
scholarships to assist eligible enrolled Oneida Tribal members in securing higher educational
opportunities based on established criteria. [9 O.C. 901.1-1].
 This Law provides that the Oneida Higher Education Pandemic Relief Fund is a unique
program not associated with the Oneida Trust Scholarship Fund and this Law does not
amend or override the Trust Scholarship Fund Policy. [10 O.C. 1003.1-5].
Legislative Procedures Act. The Legislative Procedures Act was adopted by the General Tribal
Council for the purpose of providing a standard process for the adoption of laws of the Nation
which includes taking into account comments from members of the Nation and input from
agencies of the Nation. [1 O.C. 109.1-1, 109.1-2].
 The Legislative Procedures Act provides a process for the adoption of emergency
amendments when the legislation is necessary for the immediate preservation of the
public health, safety, or general welfare of the Reservation population and the
enactment or amendment of legislation is required sooner than would be possible under
this law. [1 O.C. 109.9-5].
 The Legislative Operating Committee is responsible for first reviewing the
emergency legislation and for forwarding the legislation to the Oneida
Business Committee for consideration. [1 O.C. 109.9-5(a)].
 The proposed emergency amendments are required to have a legislative
analysis completed and attached prior to being sent to the Oneida Business
Committee for consideration. [1 O.C. 109.9-5(a)].
a. A legislative analysis is a plain language analysis describing the
important features of the legislation being considered and factual
information to enable the Legislative Operating Committee to make
informed decisions regarding legislation. A legislative analysis
includes a statement of the legislation’s terms and substance; intent of
the legislation; a description of the subject(s) involved, including any
conflicts with Oneida or other law, key issues, potential impacts of the
legislation and policy considerations. [1 O.C. 109.3-1(g)].
 Emergency amendments do not require a fiscal impact statement to be
completed or a public comment period to be held. [1 O.C. 109.9-5(a)].

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Upon the determination that an emergency exists, the Oneida Business
Committee can adopt emergency amendments. The emergency amendments
become effective immediately upon its approval by the Oneida Business
Committee. [1 O.C. 109.9-5(b)].
 Emergency amendments remains in effect for a period of up to six (6) months,
with an opportunity for a one-time emergency law extension of up to six (6)
months. [1 O.C. 109.9-5(b)].
 Adoption of the emergency amendments to this Law would conform with the
requirements of the Legislative Procedures Act.
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SECTION 7. OTHER CONSIDERATIONS
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A. Deadline for Permanent Adoption of Legislation. The emergency amendments to this Law will expire
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six (6) months after adoption. The emergency amendments may be renewed for an additional six (6)
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month period.
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 Conclusion: The Legislative Operating Committee will need to consider the development and
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adoption of the emergency amendments to this Law on a permanent basis within the next six (6) to
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twelve (12) months.
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B. Fiscal Impact. A fiscal impact statement is not required for emergency legislation.
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 Under the Legislative Procedures Act, a fiscal impact statement is required for all legislation except
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emergency legislation [1 O.C. 109.6-1].
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1003.1. Purpose and Policy
1003.2. Adoption, Amendment, Repeal
1003.3. Definitions
1003.4. Guidelines and Requirements

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Title 10. General Welfare Exclusion - Chapter 1003
ONEIDA HIGHER EDUCATION PANDEMIC RELIEF FUND
1003.5. Presumption of Need; General Test for General Welfare
Exclusion
1003.6. Budget

1003.1. Purpose and Policy
1003.1-1. Purpose. The purpose of this law is to create the Oneida Higher Education Pandemic
Relief Fund to assist eligible Tribal members enrolled as students in higher education institutions
for the 2020 Fall Term.
1003.1-2. The Oneida Higher Education Pandemic Relief Fund shall assist students to meet the
needs created by the Public Health Emergency which caused grants, scholarships, and loans to be
forsaken by the granting institutions or banks during the novel coronavirus pandemic, and personal
and family funds redirected to other needs during the ongoing Public Health Emergency, including
medical expenses and losses due to unemployment within the family.
1003.1-3. Policy. It is the policy of the Nation to prioritize the education of its members young
and old. The Nation provides a path and a platform for its Tribal members to excel in their
education from Head Start through college and post-graduate studies. The Nation’s future business
and government leaders, caregivers, nourishers, managers, thought leaders, and teachers shall be
better prepared to lead and navigate the local challenges in a global economy when they participate
in the academics and accreditation that permits access to areas our Nation requires to remain viable
and vital over the next seven generations.
1003.1-4. The Oneida Higher Education Pandemic Relief Fund shall be funded only through
monies allocated to the Nation pursuant to the Coronavirus Aid, Relief, and Economic Security
(CARES) Act Coronavirus Relief Funds (CRF), codified at Section 601(d) of the Social Security
Act, for the purpose of addressing their higher education needs created by the Public Health
Emergency in the wake of the COVID-19 pandemic.
1003.1-5. The Oneida Higher Education Pandemic Relief Fund is a unique program not associated
with the Oneida Trust Scholarship Fund and this law does not amend or override the Trust
Scholarship Fund Policy at 9 O.C. 901 et seq.
1003.1-6. The Oneida Business Committee intends the Oneida Higher Education Pandemic Relief
Fund to adhere to the mandates of the Oneida General Welfare law, 10 O.C. 1001, the Tribal
General Welfare Exclusion Act codified at 26 U.S.C. §139E, I.R.S Rev. Proc. 2014-35, the general
criterial defined therein at 5.01(1), and the Safe Harbor – Education Programs listed and defined
therein at 5.01(2)(b), and CRF.
1003.2. Adoption, Amendment, Repeal
1003.2-1. This law was adopted by the Oneida Business Committee on an emergency basis by
resolution BC-08-12-20-E, and emergency amended by resolutions BC-08-25-20-A. and BC-____-__-__.
1003.2-2. This law may be amended or repealed by the Oneida Business Committee or the General
Tribal Council pursuant to the procedures set out in the Legislative Procedures Act.
1003.2-3. Should a provision of this law or the application thereof to any person or circumstances
be held as invalid, such invalidity shall not affect other provisions of this law which are considered
to have legal force without the invalid portions.
1003.2-4. In the event of a conflict between a provision of this law and a provision of another law,
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the provisions of this law shall control.
1003.2-5. This law is adopted under authority of the Constitution of the Oneida Nation.
1003.3. Definitions
1003.3-1. This section shall govern the definitions of words and phrases used within this law. All
words not defined herein shall be used in their ordinary and everyday sense.
(a) “Accredited” means qualified and approved by a United States Department of
Education recognized accrediting body, state-approved accrediting body, or recognized
through a professional affiliation.
(b) “Benefits” means any approved program assistance, including payments, which is
provided pursuant to this law.
(c) "Classroom requirement" means books, subscriptions, access to internet-based
programs, or any items required by the higher education institution, professor, or teacher
of the course in which the student is enrolled.
(d) “General Test” means the criteria used to determine if any assistance or benefits
provided through an approved program to a recipient shall be treated as a General Welfare
Exclusion. The criteria of the General Test include the following:
(1) Paid on behalf of the Nation;
(2) Pursuant to an approved program;
(3) Does not discriminate in favor of members of the governing body of the Nation;
(4) Are available to any Tribal member who meets the guidelines of the approved
program;
(5) Are for the promotion of general welfare;
(6) Are not lavish or extravagant;
(7) Are not compensation for services; and
(8) Are not per capita payments.
(e) "Higher education institution" means an accredited university, college, vocational
college, community college, liberal arts college, postgraduate school, institute of
technology or other collegiate level institution.
(f) “Higher Education Pandemic Relief Counselor” means the person hired and assigned
by the Oneida Higher Education Division to assist Oneida Economic Support Services in
the review and processing of the Oneida Higher Education Pandemic Relief Fund.
(g) “Nation” means the Oneida Nation.
(h) “Public Health Emergency” means the economic, governmental, and medical crises
caused by COVID-19 and the novel coronavirus pandemic.
(i) “Room and board” means on or off campus housing, transportation, and food
requirements adjusted to meet the unique lodging and food provision requirements or
governmental mandates during the Public Health Emergency.
(j) “Student” means a Tribal member, age eighteen (18) and older, enrolled in a higher
education institution during the operative period of this law.
(k) “Technology requirements” means computers, internet access fees, VPN subscriptions,
computer-based or cloud-based subscriptions required to function within a contemporary
academic setting such as Office 365, Adobe-based programs, other required licenses, and
electric or telecommunications costs.
(l) “Tuition” means the price or payment for instruction at a higher education institution.
(m) "Tribal member" means an individual who is an enrolled member of the Nation.
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1003.4. Guidelines and Requirements
1003.4-1. The Oneida Higher Education Pandemic Relief Fund is established to meet the higher
education needs of its students during the COVID-19 Public Health Emergency.
1003.4-2. The Oneida Higher Education Pandemic Relief Fund shall provide students:
(a) Up to twenty thousand dollars ($20,000) towards tuition, room and board, technology
requirements, and classroom requirements assistance.
(b) Tuition shall be paid directly to the higher education institution upon submission of an
invoice for tuition created by the higher education institution.
(c) Student expenses, such as room and board and other expenses, shall be paid directly to
the student, whom shall be responsible for maintaining and submitting receipts or other
proof of expenditures by December 15, 2020the appropriate deadline provided for in the
Oneida Higher Education Pandemic Relief Fund standard operating procedure.
(d) All funds shall be requested pursuant to the Oneida Higher Education Pandemic Relief
Fund standard operating procedure.
(e) Laptop computers may be supplied to the student upon a written request by the student
to the Nation’s Higher Education Pandemic Relief Counselor and in accordance with the
Nation’s interpretation of CRF and any applicable standard operating procedure.
1003.4-3. Oneida Higher Education Department shall oversee distribution of the Oneida Higher
Education Pandemic Relief Fund in accordance with this law, CRF, and the Nation’s interpretation
thereof. The Oneida Higher Education Department shall hire the Higher Education Pandemic
Relief Counselor whom shall be assigned to work in the office of Oneida Economic Support
Services. Oneida Higher Education shall be responsible for the maintenance of records along with
the Oneida Accounting Department.
1003.4-4. Maintenance of Records.
(a) Nation. The Nation requires students to submit tuition invoices, leases, room and board
expenses, and any other proof of expenses or receipts to substantiate the request for
payments from the Oneida Higher Education Pandemic Relief Fund by December 15,
2020.appropriate deadline provided for in the Oneida Higher Education Pandemic Relief
Fund standard operating procedure. The Nation shall maintain these records for the
required period of time by the CARES Act, CRF, and Internal Revenue Service mandates.
(b) Student. The student shall maintain accurate records of the above listed items for
review by the Internal Revenue Service upon request.
1003.5. Presumption of Need; General Test for General Welfare Exclusion
1003.5-1. I.R.S. Rev. Proc. 2014-35, section 5.02(2)(B) lists education programs that assist tribal
members with tuition, housing, room and board, technology requirements and laptop computers
as a Safe Harbor program for which need is presumed.
1003.5-2. The Oneida Higher Education Pandemic Relief Fund meets the requirements of the
General Test as defined in the Oneida General Welfare law, 10 O.C. 1001; General Criteria as
defined in I.R.S. Rev. Proc. 2014-35, section 5.01(1); and the requirements of the Tribal General
Welfare Exclusion Act of 2014, 26 U.S.C. §139E(b).
(a) The benefits are provided to the students pursuant to this law, as approved by the
Oneida Business Committee, and in accordance with Oneida General Welfare law.
(b) The Oneida Higher Education Pandemic Relief Fund has guidelines specifying how
Students qualify for the benefit in section 1003.4 of this law.
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(c) The program is available to any student as defined in Section 1003.3-1(i) of this law.
(d) The distribution of benefits does not discriminate in favor of members of the governing
body of the Nation, are not compensation, and are not lavish or extravagant under the facts
and circumstances of the Public Health Emergency.
1003.6. Budget
1003.6-1. The Nation shall allocate funds to the Oneida Higher Education Pandemic Relief Fund
only from monies it received pursuant to the CRF. This program is dependent on availability of
funding from the CRF.
End.
Emergency Adopted - BC-08-12-20-E
Emergency Amended – BC-08-25-20-A
Emergency Amended – BC-__-__-__-__

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1003.1. Purpose and Policy
1003.2. Adoption, Amendment, Repeal
1003.3. Definitions
1003.4. Guidelines and Requirements

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ONEIDA HIGHER EDUCATION PANDEMIC RELIEF FUND
1003.5. Presumption of Need; General Test for General Welfare
Exclusion
1003.6. Budget

1003.1. Purpose and Policy
1003.1-1. Purpose. The purpose of this law is to create the Oneida Higher Education Pandemic
Relief Fund to assist eligible Tribal members enrolled as students in higher education institutions.
1003.1-2. The Oneida Higher Education Pandemic Relief Fund shall assist students to meet the
needs created by the Public Health Emergency which caused grants, scholarships, and loans to be
forsaken by the granting institutions or banks during the novel coronavirus pandemic, and personal
and family funds redirected to other needs during the ongoing Public Health Emergency, including
medical expenses and losses due to unemployment within the family.
1003.1-3. Policy. It is the policy of the Nation to prioritize the education of its members young
and old. The Nation provides a path and a platform for its Tribal members to excel in their
education from Head Start through college and post-graduate studies. The Nation’s future business
and government leaders, caregivers, nourishers, managers, thought leaders, and teachers shall be
better prepared to lead and navigate the local challenges in a global economy when they participate
in the academics and accreditation that permits access to areas our Nation requires to remain viable
and vital over the next seven generations.
1003.1-4. The Oneida Higher Education Pandemic Relief Fund shall be funded only through
monies allocated to the Nation pursuant to the Coronavirus Aid, Relief, and Economic Security
(CARES) Act Coronavirus Relief Funds (CRF), codified at Section 601(d) of the Social Security
Act, for the purpose of addressing their higher education needs created by the Public Health
Emergency in the wake of the COVID-19 pandemic.
1003.1-5. The Oneida Higher Education Pandemic Relief Fund is a unique program not associated
with the Oneida Trust Scholarship Fund and this law does not amend or override the Trust
Scholarship Fund Policy at 9 O.C. 901 et seq.
1003.1-6. The Oneida Business Committee intends the Oneida Higher Education Pandemic Relief
Fund to adhere to the mandates of the Oneida General Welfare law, 10 O.C. 1001, the Tribal
General Welfare Exclusion Act codified at 26 U.S.C. §139E, I.R.S Rev. Proc. 2014-35, the general
criterial defined therein at 5.01(1), and the Safe Harbor – Education Programs listed and defined
therein at 5.01(2)(b), and CRF.
1003.2. Adoption, Amendment, Repeal
1003.2-1. This law was adopted by the Oneida Business Committee on an emergency basis by
resolution BC-08-12-20-E, and emergency amended by resolutions BC-08-25-20-A and BC-____-__-__.
1003.2-2. This law may be amended or repealed by the Oneida Business Committee or the General
Tribal Council pursuant to the procedures set out in the Legislative Procedures Act.
1003.2-3. Should a provision of this law or the application thereof to any person or circumstances
be held as invalid, such invalidity shall not affect other provisions of this law which are considered
to have legal force without the invalid portions.
1003.2-4. In the event of a conflict between a provision of this law and a provision of another law,
the provisions of this law shall control.
10 O.C. 1003 – Page 1

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1003.2-5. This law is adopted under authority of the Constitution of the Oneida Nation.
1003.3. Definitions
1003.3-1. This section shall govern the definitions of words and phrases used within this law. All
words not defined herein shall be used in their ordinary and everyday sense.
(a) “Accredited” means qualified and approved by a United States Department of
Education recognized accrediting body, state-approved accrediting body, or recognized
through a professional affiliation.
(b) “Benefits” means any approved program assistance, including payments, which is
provided pursuant to this law.
(c) "Classroom requirement" means books, subscriptions, access to internet-based
programs, or any items required by the higher education institution, professor, or teacher
of the course in which the student is enrolled.
(d) “General Test” means the criteria used to determine if any assistance or benefits
provided through an approved program to a recipient shall be treated as a General Welfare
Exclusion. The criteria of the General Test include the following:
(1) Paid on behalf of the Nation;
(2) Pursuant to an approved program;
(3) Does not discriminate in favor of members of the governing body of the Nation;
(4) Are available to any Tribal member who meets the guidelines of the approved
program;
(5) Are for the promotion of general welfare;
(6) Are not lavish or extravagant;
(7) Are not compensation for services; and
(8) Are not per capita payments.
(e) "Higher education institution" means an accredited university, college, vocational
college, community college, liberal arts college, postgraduate school, institute of
technology or other collegiate level institution.
(f) “Higher Education Pandemic Relief Counselor” means the person hired and assigned
by the Oneida Higher Education Division to assist Oneida Economic Support Services in
the review and processing of the Oneida Higher Education Pandemic Relief Fund.
(g) “Nation” means the Oneida Nation.
(h) “Public Health Emergency” means the economic, governmental, and medical crises
caused by COVID-19 and the novel coronavirus pandemic.
(i) “Room and board” means on or off campus housing, transportation, and food
requirements adjusted to meet the unique lodging and food provision requirements or
governmental mandates during the Public Health Emergency.
(j) “Student” means a Tribal member, age eighteen (18) and older, enrolled in a higher
education institution during the operative period of this law.
(k) “Technology requirements” means computers, internet access fees, VPN subscriptions,
computer-based or cloud-based subscriptions required to function within a contemporary
academic setting such as Office 365, Adobe-based programs, other required licenses, and
electric or telecommunications costs.
(l) “Tuition” means the price or payment for instruction at a higher education institution.
(m) "Tribal member" means an individual who is an enrolled member of the Nation.
10 O.C. 1003 – Page 2

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1003.4. Guidelines and Requirements
1003.4-1. The Oneida Higher Education Pandemic Relief Fund is established to meet the higher
education needs of its students during the COVID-19 Public Health Emergency.
1003.4-2. The Oneida Higher Education Pandemic Relief Fund shall provide students:
(a) Up to twenty thousand dollars ($20,000) towards tuition, room and board, technology
requirements, and classroom requirements assistance.
(b) Tuition shall be paid directly to the higher education institution upon submission of an
invoice for tuition created by the higher education institution.
(c) Student expenses, such as room and board and other expenses, shall be paid directly to
the student, whom shall be responsible for maintaining and submitting receipts or other
proof of expenditures by the appropriate deadline provided for in the Oneida Higher
Education Pandemic Relief Fund standard operating procedure.
(d) All funds shall be requested pursuant to the Oneida Higher Education Pandemic Relief
Fund standard operating procedure.
(e) Laptop computers may be supplied to the student upon a written request by the student
to the Nation’s Higher Education Pandemic Relief Counselor and in accordance with the
Nation’s interpretation of CRF and any applicable standard operating procedure.
1003.4-3. Oneida Higher Education Department shall oversee distribution of the Oneida Higher
Education Pandemic Relief Fund in accordance with this law, CRF, and the Nation’s interpretation
thereof. The Oneida Higher Education Department shall hire the Higher Education Pandemic
Relief Counselor whom shall be assigned to work in the office of Oneida Economic Support
Services. Oneida Higher Education shall be responsible for the maintenance of records along with
the Oneida Accounting Department.
1003.4-4. Maintenance of Records.
(a) Nation. The Nation requires students to submit tuition invoices, leases, room and board
expenses, and any other proof of expenses or receipts to substantiate the request for
payments from the Oneida Higher Education Pandemic Relief Fund by appropriate
deadline provided for in the Oneida Higher Education Pandemic Relief Fund standard
operating procedure. The Nation shall maintain these records for the required period of
time by the CARES Act, CRF, and Internal Revenue Service mandates.
(b) Student. The student shall maintain accurate records of the above listed items for
review by the Internal Revenue Service upon request.
1003.5. Presumption of Need; General Test for General Welfare Exclusion
1003.5-1. I.R.S. Rev. Proc. 2014-35, section 5.02(2)(B) lists education programs that assist tribal
members with tuition, housing, room and board, technology requirements and laptop computers
as a Safe Harbor program for which need is presumed.
1003.5-2. The Oneida Higher Education Pandemic Relief Fund meets the requirements of the
General Test as defined in the Oneida General Welfare law, 10 O.C. 1001; General Criteria as
defined in I.R.S. Rev. Proc. 2014-35, section 5.01(1); and the requirements of the Tribal General
Welfare Exclusion Act of 2014, 26 U.S.C. §139E(b).
(a) The benefits are provided to the students pursuant to this law, as approved by the
Oneida Business Committee, and in accordance with Oneida General Welfare law.
(b) The Oneida Higher Education Pandemic Relief Fund has guidelines specifying how
Students qualify for the benefit in section 1003.4 of this law.
(c) The program is available to any student as defined in Section 1003.3-1(i) of this law.
10 O.C. 1003 – Page 3

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(d) The distribution of benefits does not discriminate in favor of members of the governing
body of the Nation, are not compensation, and are not lavish or extravagant under the facts
and circumstances of the Public Health Emergency.
1003.6. Budget
1003.6-1. The Nation shall allocate funds to the Oneida Higher Education Pandemic Relief Fund
only from monies it received pursuant to the CRF. This program is dependent on availability of
funding from the CRF.
End.
Emergency Adopted - BC-08-12-20-E
Emergency Amended – BC-08-25-20-A
Emergency Amended – BC-__-__-__-__

10 O.C. 1003 – Page 4

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Oneida Business Committee Agenda Request

Adopt resolution entitled U.S. Department of Agriculture Food Distribution Program on Indian Reservation
1. Meeting Date Requested:

02 / 26 / 21

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only
Action - please describe:
Adopt resolution entitled U.S. Department of Agriculture Food Distribution Program on Indian Reservations
Pilot Food Purchase Program Grant Application

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Grant Authorization Form

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Debbie Thundercloud

Primary Requestor/Submitter:

Donald M Miller/ Grant Development Specialist/ Grants Department
Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Marilyn King / Manager / Oneida Food Distribution
Name, Title / Dept.

Additional Requestor:

Jennifer Falk / The College of Menominee Nation
Name, Title / Dept.

Page 1 of 2

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
The purpose of this grant program is to allow Tribal food distribution departments to take control of the process
for buying food for their constituents. The program will allow the Oneida Food Distribution Department to buy
food to replace those currently provided by the federal government, including the purchase of agricultural
products produced by the Oneida Nation, as long as those products are at least equal in quality to those
currently being provided.
Participation in this program will increase the level of Oneida Tribal food sovereignty and give the Oneida Nation
the means to support necessary diet improvements for the Oneida community, by increasing their access to
various meats and agricultural products produced by the various Oneida food production departments.

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

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Oneida Nation
Post Office Box 365
Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # Leave this line blank
U.S. Department of Agriculture Food Distribution Program on Indian Reservations Pilot Food
Purchase Program Grant Application

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WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation is committed to supporting the health of the Oneida community through
increased access to nutritious foods; and

WHEREAS,

the Oneida Nation is committed to increasing the Nation’s sovereignty through increased
control of the Nation’s food supply; and

WHEREAS,

the Oneida Nation is committed to the economic development of the Oneida community;
and

WHEREAS,

this funding opportunity has the ability to positively affect all of the forgoing interests;

NOW THEREFORE BE IT RESOLVED, that the Oneida Nation authorizes and supports the Oneida Food
Distribution Department’s collaboration with the Menominee Department of Agriculture and Food Systems
on an application to the U.S. Department of Agriculture for participation in the Grant program entitled the
Food Distribution Program on Indian Reservations 2018 Farm Bill Demonstration Project for Tribal
Organizations.

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Enter the e-poll results into the record regarding the adopted resolution 02-19-21-A Adopt resolution...

Business Committee Agenda Request
1. Meeting Date Requested:

02/24/21

2. General Information:
Session:

☒ Open

☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe

☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition

☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents

4. Budget Information:

☐ Budgeted
☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe

5. Submission:
Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:
Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

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From:
Sent:
To:

Cc:
Subject:
Attachments:

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TribalSecretary
Friday, February 19, 2021 4:36 PM
Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P. Guzman; David P.
Jordan; Ethel M. Summers; Jennifer A. Webster; Kirby W. Metoxen; Lisa A. Liggins;
Tehassi Tasi Hill
Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson;
BC_Agenda_Requests; TribalSecretary
E-POLL RESULTS: Adopt resolution entitled Authorizing the use of Self-Governance
Carryover Funds to Purchase Portable Radios for the Oneida Police Department
Adopt Resolution entitled Authorizing the use of Self-Governance Funds to Purchase
Portable for the OPD.pdf

E‐POLL RESULTS
The e‐poll to adopt resolution entitled Authorizing the use of Self‐Governance Carryover Funds to
Purchase Portable Radios for the Oneida Police Department, has been approved. As of the deadline,
below are the results:
Support: David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers,
Jennifer Webster
Brooke Doxtator
BCC Supervisor
Business Committee Support Office (BCSO)
office 920.869.4452
fax 920.869.4040

From: TribalSecretary
Sent: Thursday, February 18, 2021 4:58 PM
To: TribalSecretary
Subject: E‐POLL REQUEST: Adopt resolution entitled Authorizing the use of Self‐Governance Carryover
Funds to Purchase Portable Radios for the Oneida Police Department
E‐POLL REQUEST
Summary:
Attached is a resolution that approves the use of general Self‐Governance carryover funds in the
amount of $90,763.42 to purchase portable radios for OPD. The resolution also directs that any funding
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received by the BIA for portable radios will be used to reimburse the Self‐Governance carryover fund
account.
Justification for E‐Poll: An agreement was made at the February 16, 2021 BC work session to process via
e‐poll.
Requested Action:
Adopt resolution entitled Authorizing the use of Self‐Governance Carryover Funds to Purchase Portable
Radios for the Oneida Police Department.
Deadline for response:
Responses are due no later than 4:30 p.m., Friday, February 19, 2021.
Voting:
1. Use the voting button above, if available; OR
2. Reply with “Support” or “Oppose”.
Brooke Doxtator
BCC Supervisor
Business Committee Support Office (BCSO)
office 920.869.4452
fax 920.869.4040

2

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Oneida Business Committee Agenda Request
/

1. Meeting Date Requested:

/

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only
Action - please describe:
Adopt resolution entitled Authorizing the use of Self-Governance Carryover Funds to Purchase Portable
Radios for the Oneida Police Department.

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Candace Skenandore, Self-Governance Coordinator
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

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Memo
To:
Cc:

Oneida Business Committee
Eric Boulanger, Police Chief
Joel Maxam, Assistant Police Chief
From: Candice E. Skenandore, Self-Governance Coordinator
Date: February 12, 2021
Re: BC Work Session Request: Portable Radios for Oneida Police Department
This memorandum serves as a request to add an item to the OBC work sessions scheduled for
Tuesday, February 16, 2021.
On January 22, 2021, the Nation received a letter from the Bureau of Indian Affairs (BIA)’s Office
of Justice Services (OJS) stating that the Department had carryover funds available from FY 2020
and that eligible tribes could request one-time funding.
On January 26, 2021, Self-Governance and the Oneida Police Department (OPD) discussed the
funding notice and broadly talked about one-time funding needs and projects.
On February 1, 2021, Self-Governance received a request from OPD detailing the need for portable
radios. OPD has been using Motorola XTS2500 model portable radios since March 2009. These
radios, which are 12 years old, went out of production in October 2014. In December 2019, service
to these radios stopped, meaning that if a radio were to break, it could not be replaced or
repaired. In addition, OPD’s current radios are not capable of encryption. Both the Brown and
Outagamie County law enforcement agencies are currently working on encrypting many of their
channels so that the channels cannot be scanned by the public during high risk situations where a
suspect could be potentially listening to the transmissions. Outagamie County has contacted the
Nation to provide us with their encrypted channels to ensure interoperability in joint effort
situations. Not having this encryption capability is a safety issue for OPD as they are unable to
communicate with overlapping jurisdictions on high risk calls. OPD currently has one radio per
officer; therefore, if any of the radios stop working, the Department will be short of radios and
may not be able to communicate remotely.
The week of February 1st I reached out to several Self Governance tribes, outside legal counsel,
and the Self Governance Communication and Education Tribal Consortium to see if the Nation
could use Aid to Tribal Government CARES funds or Self-Governance carryover funds to pay for
the radio. I also reached out to the BIA OJS Regional Agent to see if it was likely that the BIA
would pay for the radios if the Nation submitted a request. On February 11th I was able to connect
with the Regional Agent and he informed me that he would send the request for funds to
Headquarters but that he would not know if or when the BIA would fund the request. However,
he did state that the Nation could reimburse itself for the cost of the radios should the Nation use
other resources to make the purchase now and receive BIA funding for this purchase in the future.

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In order to maximize federal funding, the Nation submitted a one-time funding request to the BIA
for the portable radios. The Regional Agent notified Self-Governance that the request has been
forwarded to Headquarters for consideration. Knowing that this is an urgent matter, I am
recommending that the Business Committee consider directing Self-Governance to use general
Self-Governance carryover funds in the amount of $90,763.42 to purchase the portable radios.
Should the BIA fund the Nation’s one-time funding request for the portable radios, those funds
will reimburse the Self-Governance carryover account.
OPD has secured a quote for communications equipment and services from Baycom Inc Motorola
Solutions for new portable radios:
Description
APX6000 700/800 MODEL 2.5 PORTABLE
ADD: HW KEY SUPPLEMENTAL
DATA
ADD: P25 9600 BAUD TRUNKING
ADD: SMARTZONE OPERATION
ADD: 3Y ESSENTIAL SERVICE
ADD: ASTRO DIGITAL CAI OPERATION
AUDIO ACCESSORY-REMOTE SPEAKER
MICROPHONE, IP68 REMOTE SPEAKER
MICROPHONE,3.5MM,UL
CHARGER, SINGLE-UNIT, IMPRES 2, 3A,
115VAC, US/NA
ALT: 1/4 WAVE 7/8 STUBBY (NAR6595)
CHARGER, MULTI-UNIT, IMPRES 2, 6DISP, NA/LA-PLUG, ACC USB
CHGR
RADIO PROGRAMMING (INVOICED
SEPARATELY)
TOTAL ESTIMATE:

Qty
22
22

Price (per unit)
$ 2,208.98
$ 3.65

Price (Total)
$ 48,597.56
$ 80.30

22
22
22
22
22

$ 219.00
$ 876.00
$ 115.00
$ 375.95
$ 96.36

$ 4,818.00
$ 19,272.00
$ 2,530.00
$ 8,270.90
$ 2,119.92

4

$ 120.45

$ 481.80

22
2

$ 17.52
$ 1,003.75

$ 385.44
$ 2,007.50

22

$ 100.00

$ 2,200.00

$ 90,763.42

Attached is a resolution that approves the use of general Self-Governance carryover funds in the
amount of $90,763.42 to purchase portable radios for OPD. The resolution also directs that any
funding received by the BIA for portable radios will be used to reimburse the Self-Governance
carryover fund account.
In accordance with BC Resolution 09-25-19-B Update Statement of Effect Requirement for
Resolutions, a statement of effect is not needed for Self-Governance contract or compact
resolutions.
Also attached is the one-time funding request submitted to the BIA-OJS, and the quote OPD
received from Baycom Inc Motorola Solutions for your reference.

N 7210 Seminary Road • PO Box 365 • Oneida, WI 54155 • 920‐8692214
oneida‐nsn.gov

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Oneida Nation
Post Office Box 365
Phone: (920) 869-2214

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Oneida, WI 54155

BC Resolution # _____________
Authorizing the use of Self-Governance Carryover Funds to Purchase Portable Radios for the
Oneida Police Department
WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

it is the mission of the Oneida Nation to govern and protect the people, land, and resources
of the Oneida Nation; and

WHEREAS,

the Oneida Nation has a compact and funding agreement with the Department of Interior’s
Bureau of Indian Affairs (BIA) pursuant to Title IV of the Indian Self-Determination and
Education Assistance Act (P.L. 93-638); and

WHEREAS,

Article III, Section 5 of the compact with the Department of Interior states that reallocation
of funds from one program, activity, function, or service to another within a General Budget
Category, or from one General Budget Category to another does not require Secretarial
consent; and

WHEREAS,

in accordance with Section 2 of the funding agreement between the Oneida Nation and the
Department of Interior, the Oneida Nation has broad authority to reallocate funding
between programs; and

WHEREAS,

the Oneida Nation has assumed the responsibility of providing law enforcement services
pursuant to Section 2 of the funding agreement; and

WHEREAS,

the Oneida Police Department (OPD) has been using Motorola XTS2500 portable radios
since March 2009; and

WHEREAS,

these radios went out of production in October 2014 and service to these radios was
stopped in December 2019; and

WHEREAS,

these radios do not have encryption capability which hinders OPD’s ability to communicate
with Brown and Outagamie law enforcement agencies as the counties are utilizing
encryption channels during high risk situations where a suspect could listen to the
transmissions; and

WHEREAS,

OPD officers each have one radio and if a radio stops working, that officer will not be able
to communicate with other officers or dispatch; and

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BC Resolution # _______
Authorizing the use of Self-Governance Carryover Funds to Purchase Portable Radios for the Oneida Police Department
Page 2 of 2

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WHEREAS,

OPD identified a need for new portable radios will ensure that OPD has the ability to
perform their responsibilities to protect the people, land, and resource of the Oneida
Community; and

WHEREAS,

the portable radios are quoted at $90,763.42; and

WHEREAS,

there are Self-Governance carryover funds that can be used to purchase the portable
radios; and

WHEREAS,

the Nation submitted a one-time request to the Bureau of Indian Affairs Office of Justice
Services to pay for the equipment; and

WHEREAS,

the Office of Justice Services Regional Agent notified the Nation that he could not confirm
if or when the request would be funded; and

WHEREAS,

the Regional Agent did state that if the one-time request was funded, the Nation could
reimburse funds used to purchase the portable radios; and

WHEREAS,

swift action is needed to ensure the health, safety, and welfare of our law enforcement
officers and community.

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee authorizes that Self-Governance
carryover funds in the amount of $90,763.42 be made available to purchase portable radios for the Oneida
Police Department.
NOW THEREFORE BE IT FINALLY RESOLVE, should the Nation receive one-time funding from the
Bureau of Indian Affairs to purchase the radios in the future, that those funds be returned to the SelfGovernance carryover pooled account.

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Submitted electronically via brian.archdale@bia.gov

Brian Archdale
Special Agent in Charge
BIA, Office of Justice Services
2001 Killebrew Drive, Ste 121
Bloomington, MN 55425
RE: Oneida Nation One-Time Funding Request for Police Radios
Dear Mr. Archdale,
On behalf of the Oneida Nation (“the Nation”), I am submitting a request for $90,763.42 in one-time
funding to be used by the Nation’s Law Enforcement program for the purchase of portable radios.
These new radios will allow the police officers to do their work remotely, which minimizes the risk of
contracting COVID; will allow our Police Department to communicate with our law enforcement partners
in high risk situations; and will ensure that police officers will be able to properly perform their job of
protecting the people, land, and resources of the Oneida community.
Background
The Oneida Nation is a Title IV Self-Governance tribe that includes Law Enforcement in its funding
agreement with the Department of Interior. The Nation operates the Oneida Police Department, which
provides local law enforcement within the boundaries of the Oneida Reservation which spans 96 square
miles in two counties; Brown and Outagamie. Oneida Police Officers are certified Tribal Law
Enforcement Officers through the State of Wisconsin under WI Statute 165.92. The Oneida Police
Department provides 24-hour law enforcement services and immediate emergency response and
provides dispatch services 24 hours a day. In addition, the officers contribute to the community by
offering a wide variety of services and programs including GREAT, DARE, School Liaison, and other
community functions.
The Nation’s Police Department currently has Motorola XTS2500 model portable radios. The asset
tags indicate that the radios have been in service since March 2009, making them nearly 12 years old.
The Police Department reports that this model went out of production in October 2014 and went nonsupport in December 2019, which means that these radios are not serviceable if they break down. The
Nation’s Police Department currently has one radio per officer; therefore, if any of our radios stop
working, some of our officers will not be able to remotely communicate. You can imagine the urgency of
this matter as it puts our police officers, community, and local law enforcement partners at risk.
In addition, the Police Department’s current radios are not capable of encryption. Outagamie County
and Brown County are currently working on encrypting many of their channels so that they cannot be
scanned by the public during high risk situations where a suspect could be potentially listening to the

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officers’ transmissions. Outagamie County has contacted the Nation to provide us with their encrypted
channels to ensure interoperability in joint effort situations. This becomes a safety issue if the Nation’s
Police Department is unable to communicate with our overlapping jurisdictions on high risk calls.
The Nation receives just under $100,000 in Self Governance funds to operate our law enforcement
program; yet it costs approximately $3.5 million to fund this department annually. Scarce tribal
resources are used to make up the majority of this shortfall. Like many tribes, the Nation has been
impacted by the pandemic, especially our ability to generate revenue. It is for this reason that we are
reaching out to you to see if the Office of Justice Services can assist the Nation with a one-time funding
request of $90,763.42 to purchase portable police radios capable of encryption.
Request: $90,763.42 One-Time Funding for Portable Police Radios
The Nation’s Police Department has secured a quote for communications equipment and services from
Baycom Inc Motorola Solutions for new portable radios:
Description
APX6000 700/800 MODEL 2.5 PORTABLE
ADD: HW KEY SUPPLEMENTAL
DATA
ADD: P25 9600 BAUD TRUNKING
ADD: SMARTZONE OPERATION
ADD: 3Y ESSENTIAL SERVICE
ADD: ASTRO DIGITAL CAI OPERATION
AUDIO ACCESSORY-REMOTE SPEAKER
MICROPHONE, IP68 REMOTE SPEAKER
MICROPHONE,3.5MM,UL
CHARGER, SINGLE-UNIT, IMPRES 2, 3A,
115VAC, US/NA
ALT: 1/4 WAVE 7/8 STUBBY (NAR6595)
CHARGER, MULTI-UNIT, IMPRES 2, 6DISP, NA/LA-PLUG, ACC USB
CHGR
RADIO
PROGRAMMING
(INVOICED
SEPARATELY)
TOTAL ESTIMATE:

Qty
22
22

Price (per unit)
$ 2,208.98
$ 3.65

Price (Total)
$ 48,597.56
$ 80.30

22
22
22
22
22

$ 219.00
$ 876.00
$ 115.00
$ 375.95
$ 96.36

$ 4,818.00
$ 19,272.00
$ 2,530.00
$ 8,270.90
$ 2,119.92

4

$ 120.45

$ 481.80

22
2

$ 17.52
$ 1,003.75

$ 385.44
$ 2,007.50

22

$ 100.00

$ 2,200.00

$ 90,763.42

Your immediate attention is appreciated as swift action is needed to ensure the health, safety and
welfare of our law enforcement and community. The Nation is a Title IV Self-Governance tribe and
has had a Compact and Funding Agreement which would allow us to receive these one-time funds
through our Self-Governance funding agreement. Please accept this request for funding with our
sincere desire to work together with the OJS, in the spirit of its partnership and shared interest to ensure
the public safety of the Oneida community. We look forward to continuing this partnership and would

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be happy to hold further discussions as the need arises. I thank you for your time and collaboration on
this important matter. Please contact Candice E. Skenandore, Self-Governance Coordinator at (920)
615-9702 or by email at cskena10@oneidanation.org if you have any questions or want to discuss this
request further.
Very Respectfully,

Tehassi tasi Hill,
Oneida Nation Chairman
Enclosures
cc:

Jennifer Webster, Councilwoman, Oneida Nation
Eric Boulanger, Chief of Police, Oneida Nation
Joel Maxam, Assistant Chief of Police, Oneida Nation
April Skenandore, Executive Assistant, Police Department, Oneida Nation
Candice Skenandore, Self-Governance Coordinator, Oneida Nation
Brandon Wisneski, Self-Governance Assistant Coordinator, Oneida Nation
Melissa Nuthals, Self-Governance Operations Analyst, Oneida Nation
Tammie Poitra, Regional Director, BIA Midwest Region
Diane Baker, Superintendent, Great Lakes Agency, BIA Midwest Region

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DRAFT

QUOTE-1407437

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Oneida Police Department
Oneida Police; (22) APX6000 - 800
01/28/2021
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote
(“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to
anyone other than those required to evaluate the Information without the express written permission of Motorola.
MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the
property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved.

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DRAFT

QUOTE-1407437

01/28/2021

Oneida Police Department
2783 Freedom Rd
Oneida, WI 54155

RE: Motorola Quote for Oneida Police; (22) APX6000 - 800
Dear April Skenandore,
Motorola Solutions is pleased to present Oneida Police Department with this quote for quality communications equipment
and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a
solution to best fulfill your communications needs.
This information is provided to assist you in your evaluation process. Our goal is to provide Oneida Police Department with
the best products and services available in the communications industry. Please direct any questions to Eric
Schroeder at eschroeder@baycominc.com.
We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback
regarding this quote.

Sincerely,

Eric Schroeder
Communications Consultant
Motorola Solutions Manufacturer's Representative

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QUOTE-1407437
Oneida Police; (22) APX6000 - 800

DRAFT

Quote Date:01/28/2021
Expiration Date:04/28/2021
Quote Created By:
Eric Schroeder
Communications Consultant
eschroeder@baycominc.com
920-544-4203

Billing Address:
Oneida Police Department
2783 Freedom Rd
Oneida, WI 54155
US

End Customer:
Oneida Police Department
April Skenandore
askenan1@oneidanation.org
(920) 869-2239
Contract: 24752 - WCA
Payment Terms:

Summary:
Radio programming will be Invoice separately at $100 per radio.
Line #

Item Number

Description

Qty

List Price

Contract Price

APX™ 6000 Series

APX6000

1

H98UCF9PW6BN

APX6000 700/800 MODEL 2.5
PORTABLE

22

$3,026.00

$2,208.98

1a

QA01648AA

ADD: HW KEY SUPPLEMENTAL
DATA

22

$5.00

$3.65

1b

Q361AR

ADD: P25 9600 BAUD TRUNKING

22

$300.00

$219.00

1c

H38BT

ADD: SMARTZONE OPERATION

22

$1,200.00

$876.00

1d

QA05751AA

ADD: NO ENCRYPTION, CLEAR
RADIO (NO ADP) (US ONLY)

22

$0.00

$0.00

1e

Q58AL

ADD: 3Y ESSENTIAL SERVICE

22

$115.00

$115.00

1f

Q806BM

ADD: ASTRO DIGITAL CAI
OPERATION

22

$515.00

$375.95

2

PMMN4099CL

AUDIO ACCESSORY-REMOTE
SPEAKER MICROPHONE,IP68
REMOTE SPEAKER
MICROPHONE,3.5MM,UL

22

$132.00

$96.36

3

NNTN8860A

CHARGER, SINGLE-UNIT, IMPRES
2, 3A, 115VAC, US/NA

4

$165.00

$120.45

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying
Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then
Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Page 3

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QUOTE-1407437
Oneida Police; (22) APX6000 - 800

DRAFT
Line #

Item Number

Description

Qty

List Price

Contract Price

1g

H122BR

ALT: 1/4 WAVE 7/8 STUBBY
(NAR6595)

22

$24.00

$17.52

4

NNTN8844A

CHARGER, MULTI-UNIT, IMPRES
2, 6-DISP, NA/LA-PLUG, ACC USB
CHGR

2

$1,375.00

$1,003.75

Grand Total

$88,563.42(USD)

Notes:
● PLEASE BE ADVISED: Motorola Solutions is moving towards being more environmentally green and
emailing invoices. You may receive an email invoice instead of a mailed invoice, depending on the purchase. In
addition, the invoice may have a new address for submitting payments. If you have any questions or would like
to change where your electronic invoices will be delivered, please contact your credit analyst or dial
800-422-4210.

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying
Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then
Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Page 4

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Accept the February 1, 2021, regular Finance Committee meeting minutes

58 of 215

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INTERNAL MEMO
TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &
Finance Committee Support /Contact

DT:

February 1, 2021

RE:

E-Poll Results - FC Meeting Minutes of February 1, 2021

An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of Feb. 1, 2021. The E-Poll and minutes were sent out and
concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
Th er e was a Maj or ity of 3 F C me m b er s v ot i ng to a ppr ov e t he F eb . 1 , 20 2 1
Fi na nc e Co m m it te e M ee t in g M i nu t es . FC M em b er s v ot i n g inc l u de d: Ch a d F us s ,
Ra L in d a Ni n h am- L am b er ies a n d J en n if er W e bs t er. L ar r y Bar to n a b s ta i ne d as h e
Ch a ir ed t h e me e ti n g.

These Finance Committee Minutes of Feb. 1, 2021 will be placed on the next Finance
Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of
the FC will be submitted to the Secretary’s Office once a month for Council acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC
SOP’s on Electronic Voting.

Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org

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FINANCE COMMITTEE
REGULAR MEETING
February 1, 2021 ▪ Time: 9:00 A.M
Via Microsoft Teams

REGULAR MEETING MINUTES
FC MEMBERS PRESENT (Via Teams):
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, Asst. Gaming CFO

Jennifer Webster, BC Council Member
RaLinda Ninham-Lamberies, ACFO/FC Alternate

FC MEMBERS EXCUSED: Cristina Danforth, Treasurer/FC Chair, Kirby Metoxen, BC Council
Member and Patrick Stensloff, Purchasing Director

OTHERS PRESENT (Via Teams): Eric Boulanger, David Emerson, Nicole Rommel, Marilyn King,
Sam Vanden Heuvel, Paul Witek, Jamie Willis and Denise J. Vigue, taking notes

I.

CALL TO ORDER: The FC Regular Meeting was called to order by the FC Vice-Chair at 9:00 A.M.

II.

APPROVAL OF AGENDA: FEBRUARY 1, 2021
Motion by Jennifer Webster to approve the Feb. 1, 2021 FC Meeting Agenda. Seconded by
Chad Fuss. Motion carried unanimously.

- RaLinda Ninham-Lamberies Joined the meeting @ 9:03 A.M.

III.

MINUTES: JANUARY 18, 2021 (Approved via E-Poll on 1/18/21):
Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on Jan. 18, 2021
approving the Jan. 18, 2021 Finance Committee Meeting Minutes. Seconded by Chad
Fuss. Motion carried unanimously.

IV.

TABLED BUSINESS: None

V.

CAPITAL EXPENDITURES: None

VI.

NEW BUSINESS:
1. FY21 Blanket PO – Brown County-Use of Radio Infrastructure
Eric Boulanger, Chief of Police, OPD

Amount: $71,314.72

Eric was present and this is part of their yearly expenses to assist officers with emergency

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Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A4506165389d32852. Public record. Not legal advice.