# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A43d615bfa4b1a49b ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 338 Oneida Business Committee Executive Session 8:30 a.m. Tuesday, March 13, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, March 14, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. OATHS OF OFFICE A. Pardon and Forgiveness Screening Committee – Donna Richmond B. Southeastern Oneida Tribal Services Advisory Board –Kathryn LaRoque, Kim Reyes V. MINUTES A. Approve February 28, 2018, regular meeting minutes Sponsor: Lisa Summers, Secretary VI. RESOLUTIONS A. Adopt resolution entitled Amendment of resolution # BC-10-16-84-A; Responsibility for Tribal Identification Cards Liaison: Kirby Metoxen Requested by: Susan White, Trust Enrollment Director B. Adopt resolution entitled FY 2018 Coordinated Tribal Assistance Solicitation (CTAS) Grant Sponsor: Joanie Buckley, Division Director/Internal Services C. Adopt resolution entitled Delegated Authority to Oneida Public Transit Manager for Federal and State Grant Funding Sponsor: George Skenandore, Division Director/Governmental Services Oneida Business Committee Regular Meeting Agenda Page 1 of 5 March 14, 2018 Public Packet 2 of 338 D. Adopt resolution entitled Amending Resolution # BC-09-27-17-I, Strategic Workforce Planning – Budget – Implementation for Oneida Nation Sponsor: Jo Anne House, Chief Counsel VII. STANDING COMMITTEES A. Community Development Planning Committee (No Requested Action) B. Finance Committee Chair: Trish King, Treasurer 1. Approve March 5, 2018, Finance Committee meeting minutes C. Legislative Operating Committee Chair: David P. Jordan, Councilman 1. Accept February 21, 2018, Legislative Operating Committee meeting minutes 2. Accept Oneida Business Committee Meetings law six-month review D. Quality of Life Committee (No Requested Action) VIII. APPOINTMENTS (No Requested Action) IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS A. Accept Oneida Land Commission FY-2018 1st quarter report Liaison: Trish King, Treasurer Requested by: Rae Skenandore, Chair/Oneida Land Commission EXCERPT FROM MARCH 1, 2018: Motion by David P. to defer the Oneida Land Commission FY-2018 1st quarter report to the March 14, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. XI. NEW BUSINESS A. Approve Deputization agreement between the Oneida Nation and the Outagamie County Sheriff – file # 2018-0104 Liaison: Lisa Summers, Secretary Requested by: Richard Van Boxtel, Chief of Police B. Approve Deputization agreement between the Oneida Nation and the Brown County Sheriff – file # 2018-0071 Liaison: Lisa Summers, Secretary Requested by: Richard Van Boxtel, Chief of Police Oneida Business Committee Regular Meeting Agenda Page 2 of 5 March 14, 2018 Public Packet XII. 3 of 338 TRAVEL A. TRAVEL REQUESTS 1. Approve travel request – Secretary Lisa Summers – Tribal Caucus and Inter-Tribal Criminal Justice Council meetings – Wisconsin Dells, WI – March 21-22, 2018 2. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting Electronic Voting: Sponsor: Lisa Summers, Secretary a) Approved travel request – Treasurer Trish King – 11th Annual Tribal Casino & Hotel Development Conference – Temecula, CA – March 25‐28, 2018 XIII. OPERATIONAL REPORTS (No Requested Action) XIV. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to https://goo.gl/uLp2jE) A. Schedule 2018 Semi-annual GTC meeting Sponsor: Lisa Summers, Secretary B. Approve two (2) actions regarding FY-2019 Budget Sponsor: Trish King, Treasurer XV. EXECUTIVE SESSION (Scheduled times are subject to change) A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel B. STANDING ITEMS 1. Land Claims Strategy a) Accept Land Claims update as information 2. Oneida Golf Enterprise Corporation – Ladies Professional Golf Association (No Requested Action) C. AUDIT COMMITTEE (No Requested Action) D. TABLED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Agenda Page 3 of 5 March 14, 2018 Public Packet 4 of 338 E. UNFINISHED BUSINESS 1. Accept close-out report regarding complaint # 2017-DR11-01 (Not submitted) Sponsors: Brandon Stevens, Vice-Chairman; Jennifer Webster, Councilwoman EXCERPT FROM DECEMBER 27, 2017: Motion by Kirby Metoxen to defer the follow-up or close-out report regarding Complaint # 2017-DR11-01 for thirty (30) days, seconded by Ernie Stevens III. Motion carried unanimously. EXCERPT FROM NOVEMBER 30, 2017: Motion by Lisa Summers to defer the follow-up regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM SEPTEMBER 13, 2017: Motion by Lisa Summers to defer the follow-up regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Trish King. Motion carried unanimously. EXCERPT FROM AUGUST 9, 2017: Motion by David Jordan to assign OBC members Brandon Stevens and Jennifer Webster for follow-up; and for this item to brought to the September 13, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. EXCERPT FROM JULY 27, 2017: (Reconvened from July 26, 2017) Motion by Jennifer Webster to direct Vice-Chairwoman Melinda J. Danforth to complete the follow-up on behalf of the OBC Officers; and to direct that the report from Comprehensive Health be due at the August 9, 2017, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM JULY 12, 2017: Motion by Motion by Jennifer Webster to defer this item to the Oneida Business Committee Officers for follow up with the Comprehensive Health Operations Division Director; and for a report to be brought back to the July 26, 2017, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 2. Accept Community and Economic Development Division FY-2018 1st quarter executive report – Troy Parr, Division Director/Community and Economic Development EXCERPT FROM FEBRUARY 28, 2018: Motion by Lisa Summers to defer the Community and Economic Development Division FY-2018 1st quarter executive report to the March 14, 2018, regular Business Committee meeting agenda, seconded by Ernie Stevens III. Motion carried unanimously. 3. Accept Public Works Division FY-2018 1st quarter executive report – Jacque Boyle, Interim Division Director/Development EXCERPT FROM FEBRUARY 28, 2018: Motion by Lisa Summers to defer the Public Works Division FY-2018 1st quarter executive report to the March 14, 2018, regular Business Committee meeting agenda, seconded by Ernie Stevens III. Motion carried unanimously. F. NEW BUSINESS 1. Review complaint 2018-DR11-01 (9:00 a.m. – 9:30 a.m.) Sponsor: Lisa Summers, Secretary 2. Adopt resolution entitled Revenue Allocation Plan FY 2018 (2:30 p.m.) Liaison: Kirby Metoxen Requested by: Susan White, Trust Enrollment Director 3. Review Employee Services Building staff relocation report (1:30 p.m.) Sponsor: Louise Cornelius, Gaming General Manager Oneida Business Committee Regular Meeting Agenda Page 4 of 5 March 14, 2018 Public Packet 5 of 338 4. Review Thornberry Creek at Oneida operational position and determine next steps regarding operational capital contribution request Liaison: Trish King, Treasurer Requested by: Josh Doxtator, Chief Operating Officer/Oneida Golf Enterprise Corporation 5. Approve Family Court Judge Robert Collins II judge contract – file # 2018-0256 Sponsor: Jennifer Webster, Councilwoman 6. Accept update regarding Agricultural System Structure project (11:00 a.m.) Sponsor: Pat Pelky, Division Director/Environmental, Health, Safety, & Land 7. Accept due diligence report regarding Innovative Technologies Supply and approve the recommendation (10:30 a.m.) Sponsor: Troy Parr, Division Director/Community and Economic Development 8. Review USDOT Partnership Agreement – file # 2018-0267 Sponsor: David P. Jordan, Councilman 9. Review complaint 2018-DR04-01 (9:30 a.m. –10:00 a.m.) Sponsor: Lisa Summers, Secretary 10. Review complaint 2018-DR09-01 (10:00 a.m. –10:30 a.m.) Sponsor: Lisa Summers, Secretary II. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 2:00 p.m., Friday, March 9, 2018, pursuant to the Open Records and Open Meetings Law, section 107.14. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda Page 5 of 5 March 14, 2018 Public Packet 6 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 14 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Donna Richmond for the Pardon and Forgiveness Screening Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 7 of 338 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On February 14, 2018 the Oneida Business Committee appointed Donna Richmond to the Pardon and Forgiveness Screening Committee. Donna was scheduled to take her oath at the February 28, 2018 BC Meeting, but she arrived after the oaths were administered. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 8 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 14 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Kim Reyes and Kathryn LaRoque for the Southeastern Wisconsin Oneida Tribal Services Advisory Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 9 of 338 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On December 27, 2018 the Oneida Business Committee appointed Kim Reyes to the Southeastern Wisconsin Oneida Tribal Services Advisory Board. On February 14, 2018 the Oneida Business Committee appointed Kathryn LaRoque to the Southeastern Wisconsin Oneida Tribal Services Advisory Board. Kim was scheduled to take her oath at the February 28, 2018 BC Meeting, but made arrangements to reschedule due to personal reasons that made her unavailable. Kathyrn was schedule to take her her oath at the February 28, 2018 BC Meeting, per phone call she confirmed she would video conference in from SEOTS, but was a no show. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 10 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 14 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve February 28, 2018, regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 2/28/18 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 11 of 338 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, February 27, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, February 28, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes-Draft EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Councilman Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Secretary Lisa Summers; Arrived at: ; Others present: Jo Anne House, Lisa Liggins, Larry Barton, Laura Laitinen-Warren, Jeff Bowman, Jeff House, John Breuninger, Pete King III, Steve Ninham, Bob Barton, Justin Fox, Josh Doxtator, Kelly McAnally, Teo Sodeman, Dr. Ravinder Vir, Joanie Buckley, James Sommerfeldt, Tamara Vanschyndel, Rich VanBoxtel, Josephine Skenandore, Roland Couture; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council members: David P. Jordan, Councilman Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Councilman Daniel Guzman King; Arrived at: ; Others present: Jo Anne House, Lisa Liggins, Larry Barton, Jessica Wallenfang, Gerald L. Hill, Raeann Skenandore, Chad Hendricks, Mary Ann Hendricks, Richard Elm-Hill, Cheryl Stevens, Bonnie Pigman, Karen Smith, Jen Falck, Matt W. Denny, Ralinda Ninham-Lamberies, Mike Troge, Susan White, Pat Pelky, Bridget John, Dale Webster, Carol Silva, Eric Boulanger, Ron King Jr., Latsiklanunha Hill, Delia Smith, Jodie Skenandore, Jamie Stevens, Tami Hill, Chris J. Cornelius; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:31 a.m. For the record: Councilman Daniel Guzman King is out on approved travel at the 1st Annual Anishinaabe Hemp Conference in Callaway, MN. II. OPENING by Chairman Tehassi Hill III. ADOPT THE AGENDA (00:03:44) Motion by Brandon Stevens to adopt the agenda with the noted change [under item IV.D., correct “Jodi” to “Jodie”], seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 1 of 14 February 28, 2018 Public Packet 12 of 338 DRAFT IV. OATHS OF OFFICE administered by Chief Judge Gerald L. Hill for item A. and Secretary Lisa Summers for items B. through F. (00:04:25) A. Judiciary - Court of Appeals – Chad Hendricks B. Oneida Community Library Board – Emily Johnson (not present), Bridget John C. Oneida Nation Veteran Affair Committee – Dale Webster D. Pardon and Forgiveness Screening Committee – Donna Richmond (not present), Carol Silva, Eric Boulanger, Ron King Jr., Latsiklanunha Hill, Delia Smith, Jodie Skenandore, Jamie Stevens E. Oneida Pow-wow Committee – Tonya Webster, Kalene White F. Southeastern Oneida Tribal Services Advisory Board – Lloyd Ninham, Kathryn LaRoque (not present), Kim Reyes (not present) V. MINUTES A. Approve February 14, 2018, regular meeting minutes (00:12:37) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the February 14, 2018, regular meeting minutes, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King VI. RESOLUTIONS A. Adopt resolution entitled Designate Representative on the Midwest Tribal Energy Resources Association Board (00:13:10) Sponsor: Pat Pelky, Division Director/Environmental, Health, Safety, and Land Motion by Lisa Summers to adopt resolution 02-28-18-A Designate Representative on the Midwest Tribal Energy Resources Association Board, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 2 of 14 February 28, 2018 Public Packet 13 of 338 DRAFT B. Adopt resolution entitled Extension of Time for Implementation of Budget Management and Control Act (00:15:22); (01:08:53) Sponsor: Trish King, Treasurer Motion by Lisa Summers to defer this item until a revised resolution is ready for consideration later today, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to adopt resolution 02-28-18-C Extension of time for implementation of Budget 1 Management and Control Act, as revised , seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King C. Adopt resolution entitled Delegation of Purchasing and Sign Off Authority to the Oneida Youth Leadership Institute (OYLI) (00:34:02) Sponsor: Richard Elm‐Hill, Chairman/OYLI Board Motion by Lisa Summers to adopt resolution 02-28-18-B Delegation of Purchasing and Sign Off Authority to the Oneida Youth Leadership Institute (OYLI), seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King VII. STANDING COMMITTEES A. Community Development Planning Committee Chair: Ernie Stevens III, Councilman 1. Accept January 4, 2018, Community Development Planning Committee meeting minutes (00:37:18) Motion by Jennifer Webster to accept the January 4, 2018, Community Development Planning Committee meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King B. Finance Committee Chair: Trish King, Treasurer 1. Approve February 19, 2018, Finance Committee meeting minutes (00:37:45) Motion by David P. Jordan to approve the February 19, 2018, Finance Committee meeting minutes, seconded by Kirby Metoxen. Motion carried with two abstentions: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Abstained: Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King 1 Secretary Summers noted that “Law” in the last resolve of the draft resolution should be “law”, with a lowercase “l”, in the adopted resolution. Oneida Business Committee Regular Meeting Minutes - DRAFT Page 3 of 14 February 28, 2018 Public Packet 14 of 338 DRAFT C. Legislative Operating Committee Chair: David P. Jordan, Councilman 1. Accept February 7, 2018, Legislative Operating Committee meeting minutes (00:38:13) Motion by Trish King to accept the February 7, 2018, Legislative Operating Committee meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King D. Quality of Life Committee Chair: Brandon Stevens, Vice-Chairman 1. Accept January 11, 2018, Quality of Life meeting minutes (00:38:40) Motion by David P. Jordan to accept the January 11, 2018, Quality of Life meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King VIII. APPOINTMENTS (No Requested Action) IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS (No Requested Action) XI. NEW BUSINESS Secretary Summers departs at 9:09 a.m. A. Review Blackjack rules of play and determine appropriate next steps (00:39:02) Liaison: Kirby Metoxen, Councilman Requested by: Matthew W. Denny, Chairman/Oneida Gaming Commission Motion by Jennifer Webster to accept notice of amendments to Blackjack Rules of Play approved by the Oneida Gaming Commission on February 12, 2018, and direct notice to the Oneida Gaming Commission there are no requested revisions under section 501.6-14(d), seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Lisa Summers Oneida Business Committee Regular Meeting Minutes - DRAFT Page 4 of 14 February 28, 2018 Public Packet 15 of 338 DRAFT B. Approve limited waiver of sovereign immunity – Recreonics, Inc. credit application – file # 2018-0138 (00:40:00) Sponsor: George Skenandore, Division Director/Governmental Services Motion by David P. Jordan to approve a limited waiver of sovereign immunity for the Recreonics, Inc. credit application – file # 2018-0138, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Lisa Summers XII. TRAVEL A. TRAVEL REQUESTS 1. Approve travel request – Gaming General Manager and four (4) staff – 2018 Nation Indian Gaming Association (NIGA) Trade Show – Las Vegas, NV – April 16-21, 2018 (00:41:04) Sponsor: Louise Cornelius, General Manager/Gaming Motion by David P. Jordan to approve the travel request for the Gaming General Manager and four (4) staff to attend the 2018 Nation Indian Gaming Association (NIGA) Trade Show – Las Vegas, NV – April 16-21, 2018, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Lisa Summers 2. Approve travel request – Councilman Guzman King – Region 5 HHS Tribal Consolation – Hinkley, MN – May 1-4, 2018 (00:41:38) Motion by David P. Jordan to approve the travel request for Councilman Guzman King to attend the Region 5 HHS Tribal Consolation – Hinkley, MN – May 1-4, 2018, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Lisa Summers 3. Approve travel request – Councilwoman Webster – Indian Health Care Improvement Fund (IHCIF) Workgroup Meeting – Phoenix, AZ (March 12-15, 2018) and Denver, CO (April 10-14, 2018) (00:42:04) Motion by David P. Jordan to approve the travel request for Councilwoman Webster to attend the Indian Health Care Improvement Fund (IHCIF) Workgroup meeting – Denver, CO (April 10-14, 2018) and Denver, CO (May 16-19, 2018), seconded by Kirby Metoxen. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Abstained: Jennifer Webster Not Present: Daniel Guzman King, Lisa Summers Secretary Summers returns at 9:14 a.m. Oneida Business Committee Regular Meeting Minutes - DRAFT Page 5 of 14 February 28, 2018 Public Packet 16 of 338 DRAFT 4. Approve travel request – Councilmen Stevens and Guzman King – 2018 Tribal Environmental Program Management Conference – Chicago, IL – March 19-22, 2018 (00:43:30) Motion by David P. Jordan to approve the travel request for Councilmen Stevens and Guzman King to attend the 2018 Tribal Environmental Program Management Conference – Chicago, IL – March 19-22, 2018, seconded by Jennifer Webster. Motion carried with two abstentions: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Jennifer Webster Abstained: Ernie Stevens III, Lisa Summers Not Present: Daniel Guzman King 5. Approve travel request – Secretary Summers – 2018 Tribal Self-Governance Annual Conference – Albuquerque, NM – April 21-27,2018 (00:45:58) Motion by Jennifer Webster to approve travel request for Secretary Summers and Councilwoman Webster to attend 2018 Tribal Self-Governance Annual Conference – Albuquerque, NM – April 21-27, 2018, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King 6. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting Electronic Voting: Sponsor: Lisa Summers, Secretary a) Approved travel request – Secretary Summers - 11th Annual Tribal Casino & Hotel Development Conference – Temecula, CA – March 25‐28, 2018 (00:50:40) Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel request th for Secretary Summer to attend the 11 Annual Tribal Casino & Hotel Development Conference – Temecula, CA – March 25-28, 2018, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Brandon Stevens Not Present: Daniel Guzman King XIII. OPERATIONAL REPORTS A. Accept Environmental Health Safety and Land Division FY-2018 1st quarter report (00:54:52) Sponsor: Patrick Pelky, Division Director/Environmental Health Safety & Land EXCERPT FROM FEBRUARY 14, 2018: Jennifer Webster to defer the Environmental Health Safety and Land Division FY-2018 1st quarter report to the February 28, 2018, regular Business Committee meeting, seconded by Daniel Guzman King. Motion carried unanimously. Motion by Jennifer Webster to accept the Environmental Health Safety and Land Division FY-2018 1st quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 6 of 14 February 28, 2018 Public Packet 17 of 338 DRAFT XIV. GENERAL TRIBAL COUNCIL A. Approve four (4) actions re: Petitioner Yvonne Metivier – Treatment Clinic (00:52:09) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to acknowledge receipt of petition; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices’ for legal, financial, legislative, and administrative analyses; to direct the Law, Finance, and Legislative Reference Office to submit their analyses to the Secretary within 60 days with a progress report to be submitted within 45 days; to direct the Direct Report Offices to submit administrative analyses to Secretary within 30 days, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King XV. EXECUTIVE SESSION (00:54:11); (01:08:10) Motion by David P. Jordan to go into executive session at 9:24 a.m., seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King The Oneida Business Committee, by consensus, took a thirty-five (35) minute recess at 12:55 p.m. Called to order by Chairman Tehassi Hill at 1:30 p.m. Roll call for the record: Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council members: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Motion by David P. Jordan to come out of executive session at 1:31 p.m., seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to go into executive session at 1:44 a.m., seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to come out of executive session at 2:08 p.m., seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 7 of 14 February 28, 2018 Public Packet 18 of 338 DRAFT A. REPORTS 1. Accept Bay Bancorporation, Inc. FY-2018 1st quarter executive report – Jeff Bowman, President (01:10:52) Motion by Jennifer Webster to accept the Bay Bancorporation, Inc. FY-2018 1st quarter executive report, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King 2. Accept Oneida ESC Group, LLC FY-2018 1st quarter executive report – Jacquelyn Zalim, Chair (01:11:22) Motion by David P. Jordan to accept the Oneida ESC Group, LLC FY-2018 1st quarter executive report, seconded by Ernie Stevens III. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King 3. Accept Oneida Seven Generations Corporation FY-2018 1st quarter executive report – Pete King III, Agent (01:11:49) Motion by Ernie Stevens III to accept the Oneida Seven Generations Corporation FY-2018 1st quarter executive report, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King 4. Accept Oneida Airport Hotel Corporation FY-2018 1st quarter executive report – Robert Barton, President (01:12:15) Motion by David P. Jordan to accept the Oneida Airport Hotel Corporation FY-2018 1st quarter executive report, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 8 of 14 February 28, 2018 Public Packet 19 of 338 DRAFT 5. Accept Oneida Golf Enterprise Corporation FY-2018 1st quarter executive report – Josh Doxtator, Chief Operating Officer (01:12:33) Motion by David P. Jordan to accept the Oneida Golf Enterprise Corporation FY-2018 1st quarter executive report, seconded by Trish King. Motion carried one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King 6. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:12:54) Motion by Ernie Stevens III to accept the Chief Counsel report, seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to approve attorney contract with James Bittorf as Deputy Chief Counsel – file # 2018-0235, seconded by Jennifer Webster. Motion carried with one opposed: Ayes: David P. Jordan, Trish King, , Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Opposed: Kirby Metoxen Not Present: Daniel Guzman King Motion by Lisa Summers to approve correspondence regarding the Dr. Webster Study “Resurgence of White Corn on the Oneida Reservation” and move the item to the open session agenda out of executive session, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to approve participation in Texas v. Zinke, Case No. 4:17-CV-868-0 (N.D. Texas) and authorize use of Litigation Funds regarding costs of participation, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to approve the Kilpatrick Townsend & Stockton, LLP contract file # 2018-0236 with the identified limited waiver of sovereign immunity, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 9 of 14 February 28, 2018 Public Packet 20 of 338 DRAFT 7. Accept Intergovernmental Affairs and Communications report – Nate King, Director/Legislative Affairs (01:14:29) Motion by Lisa Summers to accept the Intergovernmental Affairs and Communications report, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to approve the nomination of Councilwoman Jennifer Webster to the Tribal SelfGovernance Advisory Committee - Bemidji Area Alternate Representative and to send the letter presented for approval, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to direct Intergovernmental Affairs and Communications to bring back to the Oneida Business Committee a resolution that reprograms the Duck Creek litigation self-governance carry over funds to another self-governance litigation activity, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King 8. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer (01:15:27) Motion by Jennifer Webster to accept the Chief Financial Officer report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King st 9. Accept Comprehensive Health Division FY-2018 1 quarter executive report – Debbie Danforth, Division Director/Comprehensive Health Operations and Dr. Ravinder Vir, Division Director/Comprehensive Health Medical (01:15:38) Motion by Ernie Stevens III to accept the Comprehensive Health Division FY-2018 1st quarter executive report, seconded by Jennifer Webster. Motion carried with two abstentions: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Trish King, Lisa Summers Not Present: Daniel Guzman King Motion by Jennifer Webster to direct the OBC Officers to follow up with Human Resources Area Manager on the hiring concerns; to follow up on the next steps from the December 2017 Business Committee Work Session; and for the final recommendation from HRD to be brought back to the March 14, 2018, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried with two abstentions: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Trish King, Lisa Summers Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 10 of 14 February 28, 2018 Public Packet 21 of 338 DRAFT 10. Accept Community and Economic Development Division FY-2018 1st quarter executive report – Troy Parr, Division Director/ Community and Economic Development (01:17:01) Motion by Lisa Summers to defer the Community and Economic Development Division FY-2018 1st quarter executive report to the March 14, 2018, regular Business Committee meeting agenda, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King 11. Defer Public Works Division FY-2018 1st quarter executive report to March 14, 2018, regular Business Committee meeting agenda – Jacque Boyle, Interim Division Director/Development (01:17:31) Motion by Lisa Summers to defer the Public Works Division FY-2018 1st quarter executive report to the March 14, 2018, regular Business Committee meeting agenda, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King st 12. Accept Governmental Services Division FY-2018 1 quarter executive report – George Skenandore, Division Director/Governmental Services (01:17:50) Motion by David P. Jordan to accept the Governmental Services Division FY-2018 1st quarter executive report, seconded by Jennifer Webster. Motion carried with two abstentions: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Trish King, Lisa Summers Not Present: Daniel Guzman King 13. Accept Internal Services Division FY-2018 1st quarter executive report – Joanie Buckley, Division Director/Internal Services (01:18:09) Motion by David P. Jordan to accept the Internal Services Division FY-2018 1st quarter executive report, seconded by Jennifer Webster. Motion carried with two abstentions: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Trish King, Lisa Summers Not Present: Daniel Guzman King B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT Page 11 of 14 February 28, 2018 Public Packet 22 of 338 DRAFT 2. Oneida Golf Enterprise Corporation – Ladies Professional Golf Association a) Accept Thornberry Creek LPGA Classic February 2018 report (01:18:37) Liaison: Trish King, Treasurer Requested by: Josh Doxtator, Chief Operating Officer/OGEC Motion by Trish King to accept the Thornberry Creek LPGA Classic February 2018 report, seconded by Kirby Metoxen. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King C. AUDIT COMMITTEE Chair: David P. Jordan, Councilman st 1. Accept Audit Committee FY-2018 1 quarter report (01:19:03) Motion by Jennifer Webster to accept the Audit Committee FY-2018 1st quarter report, seconded by David P. Jordan. Motion carried with two abstentions: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Trish King, Lisa Summers Not Present: Daniel Guzman King 2. Accept January 11, 2018, Audit Committee meeting minutes (01:19:20) Motion by David P. Jordan to accept the January 11, 2018, Audit Committee meeting minutes, seconded by Lisa Summers. Motion carried one abstention: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Trish King Not Present: Daniel Guzman King 3. Accept final Pardon and Forgiveness Screening Committee performance assurance audit and lift confidentiality requirement (01:19:38) Motion by David P. Jordan to accept the final Pardon and Forgiveness Screening Committee performance assurance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried with one abstention: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Trish King Not Present: Daniel Guzman King 4. Accept final Southeastern Oneida Tribal Services performance assurance audit and lift confidentiality requirement (01:19:055) Motion by David P. Jordan to accept the final Southeastern Oneida Tribal Services performance assurance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Trish King Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 12 of 14 February 28, 2018 Public Packet 23 of 338 DRAFT D. TABLED BUSINESS 1. Review Per Capita Endowment Fund resolution, move to open session and forward to Finance Committee (01:20:13) Sponsor: Trish King, Treasurer EXCERPT FROM FEBRUARY 14, 2018: Motion by Jennifer Webster to table this item, seconded by David P. Jordan. Motion carried unanimously. Motion by Lisa Summers to take this item from the table, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to move the memo and the proposed resolution out of executive session into open session, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Jennifer Webster to forward the proposed resolution to the Finance Committee to conclude the development of the endowment, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King Motion by Kirby Metoxen to recommend to the Treasurer that the catch up of principal be made over a period of time, seconded by Jennifer Webster. Motion carried with two abstentions: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan, Lisa Summers Not Present: Daniel Guzman King E. UNFINISHED BUSINESS (No Requested Action) F. NEW BUSINESS 1. Approve one (1) new enrollment (01:21:49) Liaison: Kirby Metoxen, Councilman Requested by: Barbara Webster, Chairwoman/Oneida Trust Enrollment Committee Motion by Jennifer Webster to approve one (1) new enrollment, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 13 of 14 February 28, 2018 Public Packet 24 of 338 DRAFT 2. Accept Surveillance System Replacement Project report as information (01:22:03) Sponsor: Joanie Buckley, Division Director/Internal Services Motion by David P. Jordan to accept the Surveillance System Replacement Project report as information, seconded by Jennifer Webster. Motion carried with two abstentions: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Trish King, Lisa Summers Not Present: Daniel Guzman King 3. Review Family Court Judge Screening/Selection Subcommittee report and determine appropriate next steps (01:22:23) Sponsor: Brandon Stevens, Vice-Chairman Motion by Lisa Summers to approve the recommended applicant upon receipt of written recommendation from the Family Court Judge Screening/Selection Subcommittee, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King XVI. ADJOURN Motion by Jennifer Webster to adjourn at 2:28 p.m., seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Oneida Business Committee Regular Meeting Minutes - DRAFT Page 14 of 14 February 28, 2018 Public Packet 25 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 14 I 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: BC Resolution 10-16-84-A requires amending due to a Special meeting motion to amend it on 10-26-84 and to account for additional changes that have been made to the identification cards. 3. Supporting Materials Report Resolution Contract Other: 1. 2/28/18 Memo and Draft BC 3esolution 3. 10-26-84 Special meeting motion to amend 2. Attorney Memo, SOE & resolution #BC-10-16-84-A 4. Redacted 2/27/18 OTEC Regular minutes [g] Business Committee signature required 4. Budget Information [g] Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Kirby Metoxen, Council Member and OTEC BC Liaison Primary Requestor/Submitter: Susan White, Trust Enrollment Director Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Public Packet 26 of 338 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On 10-16-84 the Oneida Business Committee established resolution BC-10-16-84-A which delegated specific responsibility to the Oneida Trust Committee to develop a system of identification by issuance of picture identification cards. On 10-26-84 at a Special meeting, a motion was passed which reads: In resolution 10-16-84-A, in the last resolved, item #6 states: "signatures of Chairman of the Trust Committee." It was moved to amend the Resolution to read; "signatures of the Tribal Chairman." Motion carried. The resolution was not amended. On 6-28-88 the Oneida Trust Enrollment Committee (formerly Oneida Trust Committee) approved a policy titled Policy & Procedures: Individual Identification Cards. Since the inception of issuing identification cards, necessary changes have been made, primarily to prevent abuse and misuse. On 2-27-18 the Oneida Trust Enrollment Committee motioned to submit an amended BC-10-16-84-A resolution to the Oneida Business Committee requesting amendments primarily for added security features but also includes the 10-26-84 motion. The Oneida Trust Enrollment Committee respectfully requests the Oneida Business Committee approve amended BC Resolution 10-16-84-A. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 27 of 338 Trust Enrollment Department PO Box 365, Oneida WI 54 I 55 (920) 869-6200 * 1-800-571-9902 Fax: (920) 869-2995 TrustEnrollments@oneidanation.org https :/jonejda-mn . g oi(Lresource~/enrollment~/ r-'\. =ODODOa= ONEIDA MEMORANDUM TO: Oneida Business Committee FROM: Susan White, Trust Enrollment Director DATE: February 28, 2018 SUBJECT: Amendment of Resolution 10-16-84-A; Responsibility for Tribal Identification Cards On Febmary 27,2018, the Oneida Tmst Enrollment Committee reviewed and approved forwarding the attached resolution to the Oneida Business Committee for consideration. The resolution would amend BC Resolution# 10-16-84-A, which addressed the responsibility for Tribal identification cards. An amendment to the 1984 resolution is necessary to reflect a motion that was made on October 26, 1984 and to account for additional changes that have been made to the identification cards. Please contact me with any questions you may have regarding the resolution. A good mind. A good heart. A strong fire. Public Packet 28 of 338 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # _____________________ Amendment of Resolution # BC-10-16-84-A; Responsibility for Tribal Identification Cards WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, at a Special Oneida Business Committee meeting held on October 16, 1984, resolution # BC-10-16-84-A was adopted which delegates to the Oneida Trust Enrollment Committee the responsibility to develop a system for the issuance of picture identification cards to Tribal members who request such cards; and WHEREAS, resolution # BC-10-16-84-A identified the minimum required information for the cards including: name, birthdate, enrollment number, physical description, signature of card holder, and signature of Chairman of Trust Committee and Enrollment Officer; and WHEREAS, at an Oneida Business Committee meeting held on October 26, 1984, resolution # BC10-16-84-A was discussed and the Committee moved to amend the last resolved item in the resolution to change the requirement of a signature of the Chairperson of the Trust Committee to the signature of the Tribal Chairperson; and WHEREAS, the motion made on October 26, 1984 was adopted by the Oneida Business Committee; however, the actual resolution was never amended to reflect the change; and WHEREAS, there is now a need to update the responsibilities for Tribal Identification Cards. NOW THEREFORE BE IT RESOLVED, that the Oneida Trust Enrollment Committee is recognized as having the specific responsibility to develop a system of identification by the issuance of picture identification cards and non-picture certification cards (an unofficial form of identification used mainly by Tribal members who reside out of state that are unable to obtain an official Tribal identification card). NOW THEREFORE BE IT RESOLVED, that the Oneida Trust Enrollment Committee shall adopt procedures that will secure the manner in which Tribal identification cards and certification cards are issued to prevent abuse and misuse. Other Tribal entities, such as Retail, may also develop procedures to prevent abuse and misuse of Tribal identification cards and certification cards. NOW THEREFORE BE IT FURTHER RESOLVED, that Tribal identification cards shall, at a minimum, contain the following information: photograph; name; birthdate; Tribal roll number; issue date; expiration date; address; physical description; signature of card holder; signature of Trust Enrollment Department representative; signature of Tribal Chairperson or Vice-Chairperson; and security features, if available. Public Packet 29 of 338 BC Resolution ________________ Amendment of Resolution # BC-10-16-84-A; Responsibility for Tribal Identification Cards Page 2 of 2 NOW THEREFORE BE IT FURTHER RESOLVED, that certification cards shall, at a minimum, contain the following information: name, birthdate, Tribal roll number, issue date, signature of Trust Enrollment Department representative, and signature of Tribal Chairperson or Vice-Chairperson. NOW THEREFORE BE IT FURTHER RESOLVED, that the Trust Enrollment Department may collect a fee, as set by the Oneida Trust Enrollment Committee, for acquiring an original or duplicate Tribal identification card or certification card. The Trust Enrollment Department shall post a fee schedule and if the fee is ever changed by the Oneida Trust Enrollment Committee, the Trust Enrollment Department shall provide public notice of the fee change by publishing at least two (2) times in the Tribal newspaper prior to the change taking effect. All fees shall be paid to the Trust Enrollment Department. NOW THEREFORE BE IT FURTHER RESOLVED, that Tribal identification cards expire ten (10) years from the identified person's next birthday after issuance, unless the member has been officially removed from the membership roll in accordance with applicable law. An expired Tribal identification card shall not be accepted as valid proof of identity at General Tribal Council meetings, Tribal elections, or other Tribal events requiring use of Tribal identification cards. All previously issued Tribal identification cards that did not have an expiration date shall expire two (2) years after the date of this resolution. This expiration shall be communicated to Tribal members by the Trust Enrollment Department. NOW THEREFORE BE IT FINALLY RESOLVED, that Tribal identification cards for minors shall be in a different format than cards for those that have attained the age of eighteen (18). Minors without another form of picture identification, such as a State issued identification card or a school issued identification card, shall be accompanied by their parent or legal guardian in order to be issued a Tribal identification card. Parents or legal guardians shall present an acceptable form of picture identification prior to the Department issuing the minor a card. Tribal identification cards for minors shall expire either ten (10) years from the identified person’s next birthday after issuance or on the child’s eighteenth (18th) birthday, whichever occurs earlier. Public Packet 30 of 338 JoAnne House, PhD 1Chief Counsel James R. Blttorf 1Deputy Chief Counsel r'\. I Patricia M. Stevens Garvey Kelly M. McAndrews Michelle L Gordon Krystal L John Robert J. Collins, II Law Office ONEIDA MEMORANDUM TO: Oneida Trust Enrollment Committee FROM: Robert J. Collins II, Staff Attorney DATE: February 16,2018 SUBJECT: Membership Ordinance- Tribal Identification Cards Rule On January 31, 2018, the Legislative Reference Office (LRO) issued a Statement of Effect on the proposed Tribal Identification Cards rule that concluded that the rule "exceeds the rulemaking authority granted by the Membership Ordinance, and therefore conflicts with the requirements of the Administrative Rulemaking law." The reason for the conflict was identified as follows: "The Membership Ordinance does not discuss the use of tribal identification cards by the Nation, and does not delegate rulemaking authority to the OTEC to create procedures relating to the issuance of Tribal identification cards. Although tribal identification cards can only be issued to members of the Nation if there is an accurate Oneida tribal roll, the act of issuing tribal identification cards does not assist in OTEC' s responsibility of maintaining the official rolls of the Nation. The Oneida tribal roll must already be accurately maintained in order for tribal identification cards to be properly issued to members of the Nation. Procedures relating to tribal identification cards do not contribute to the maintenance of an accurate and confidential Oneida tribal roll. Instead, tribal identification cards are used to verify already accurate emollment in the Nation for the purpose of identification or use of benefits and other purposes. Therefore, this Rule exceeds the rulemaking authority granted to OTEC by the Membership Ordinance." Based on this conclusion, which was a possibility that had been previously identified in our discussions regarding the proposed rule, my recommendation is that we stop pursuing the adoption of the rule. As Resolution 10-16-84-A delegated -the responsibility to the Oneida Trust Enrollment Committee to develop a system of identification through the issuance of picture identification cards, my recommendation is that we attempt to amend the resolution (proposed amended resolution is attached) and then make a request to the LRO to consider drafting a Tribal Identification Cards law which would address the "Taking Possession of Identification Cards" section of the draft rule and additional enforcement mechanisms to deal with fake or altered identification cards. Please contact me with any questions that you may have regarding this issue. N72 I 0 Seminary Road • P.O. Box I 09 • Oneida, WI 54 I 55 • 920.869.4327 oneida-nsn.gov Public Packet 31 of 338 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WIS4155-o365 onelda-nsn.gov r""\ ooot'XK) ONEIDA Statement of Effect Amendment of Resolution 1 0-16-84-A,· Responsibility for Tribal Identification Cards Summary This resolution amends Trust Committee resolution 10-16-84-A, which delegated responsibility to the Oneida Trust Enrollment Committee to develop a system for the issuance of picture identification cards to Tribal members. Submitted by: Clarissa N Santiago, StaffAttorney, Legislative Reference Office Date: February.28, 2018 Analysis by the Legislative Reference Office During a special Oneida Business Committee meeting held on October 16, 1984, Trust Committee resolution 10-16-84-A was adopted by the Oneida Business Committee for the purpose of delegating to the Oneida Trust Enrollment Committee the responsibility to develop a system for the issuance of picture identification cards to Tribal members who request such cards. Resolution 10-16-84-A identified the minimum required information for the cards including: name, birthdate, enrollment number, physical description, signature of card holder, and signature of Chairman ofTrust Committee and Enrollment Officer. Resolution 10-16-84-A was later discussed at an Oneida Business Committee meeting held on October 26, 1984, where the Oneida Business Committee moved to amend the last resolved item in the resolution to change the requirement of a signature of the Chairperson of the Trust Committee to the signature of the Tribal Chairperson. The motion made on October 26, 1984, was adopted by the Oneida Business Committee; however, the actual resolution was never amended to reflect the change This resolution amends resolution 10-16-84-A to update the Oneida Trust Enrollment Committee's responsibility to develop a system of identification by the issuance of picture identification cards by: • Requiring the Oneida Trust Enrollment Committee to adopt procedures that will secure the mmmer in which Tribal identification cards and certification cards are issued to prevent abuse and misuse, and allowing other Tribal entities, st1ch as Retail, to develop procedures to prevent abuse and misuse of Tribal identification cards and certification cards; • Amending the minimum required information for the Tribal identification cards to include: photograph; name; birthdate; Tribal roll number; issue date; expiration date; address; physical description; signature of card holder; signature of Trust Enrollment Depattment representative; signature of Tribal Chairperson or Vice-Chairperson; and security features, if available; Page 1 of 2 A good mind. A good heart. A strong fire. l Public Packet • • • • • 32 of 338 Allowing the issuance of Tribal certification cards that contain the following information: name, birthdate, Tribal roll number, issue date, signature of Trust Enrollment Department representative, and signature of Tribal Chairperson or Vice-Chairperson; Allowing the Oneida Trust Enrollment Department to set and collect a fee for acquiring an original or duplicate Tribal identification or certification card; Requiring that Tribal identification cards expire ten (10) years from the identified person's next birthday after issuance; Clarifying that the Oneida Trust Enrollment Department will communicate to Tribal members that expired Tribal identification card shall not be accepted as valid proof of identity at General Tribal Council meetings, Tribal elections, or other Tribal events requiring use of Tribal identification cards and that all previously issued Tribal identification cards that did not have an expiration date shall expire two (2) years after the date of this resolution; and Requiring that Tribal identification cards for minors shall be in a different format than for those that have attained the age of eighteen (18), and setting forth parameters for the issuance and expiration of minor Tribal identification cards. Conclusion Adoption of this resolution would not conflict with any of the Nation's laws. r- " ![100(}00 Page 2 of 2 A good mind. A good heart. A strong fire. ONEIDA Public Packet 33 of 338 The Oneida Trust Enrollment Committee Resolution "10-16-84-A11 is mislabeled here. It is an Oneida Business Committee resolution, not a Trust Enrollment Committee resolution because it: )- Is signed ·by the Tribal Secretary )- Was approved by the officials of the Oneida Business Committee )- And is on triballetterh·ead YawA ?lc6, Susan White, Tmst Em·ollment Director Public Packet 34 of 338 UOlU DIHOIUH UliHI On9idoi hfingittu tUY• urol hvndtod bout of . • ··• ,--:.:;,·\ •••n to Woohlnoton'•~ • •-:> I'er, physical description, ·signature of oard holder, signature o~ Trust Carnri.ttee Chaitman and signature of JIDrollmmt Officer. . · ~thY 100ved to approve the !.D. card and adopt Msolution. 1110-16-84-A. Lloyd ·seconded. "!Ylotion carried. · lDCAL TRAVEL REQUEST FOR l.ND'O:RMATIO!if Lloyd asl~e9: to be excused from Friday's meeting. He will be .attending a rreeting in Keshena wl.th the Indian Culture Bom:d. BOARD APPOlliDJENr Tony requeE\ted approval. to be , appointed to the Bt:own County Youth Aid.s Plamrlng Conmittee.Kathy mwed to approve the request, Lloyd seconded. Hotion carried. · · · PHOBLEM WITH EN!WID.IENT CASE .. Tony Benson ' . . Tony 'requested pel:Dlission to have the taw Office help with the review of an em:ollment case. Lloyd tnOVed to' refer this matte-r to the Law Office : for . review. Gordon seconded, "Kathy abstained. Motion carried. After· further dis9US13ion, Tony withdrew his request. 2130 Lloyd troved to -recess. (.. l{a.tbY sec.onded, }:lotion carried. ·~!h~~ 'L, l:':iiM.ClkSai'; Tribal: Secretary Oneida ~sitless Committee Public Packet 36 of 338 ···--- -··n .. (' JERRY HILL: Membership Ordina~ce 7th Draft), · General Tribal Council is being scheduled to consider the Membership Ordinance for so~etime in March or ~pril. The date is not yet definite, Discussion ·on the Membership Ordinance was tabled inorder for commiitee to study before discussing. A meeting is scheduled Ear Wednesday, February first nt 5:p.m, ut the Sacred Heart Center of the Busine~s Committee confer~n~e room. Tony will supply coffee, JOB bRSCRiPTION OF ENROLLMENT OFFICERS: Bob Thomas moved to approve the updated job description of Enrollment Officers; Seconded by Anna John. Hotion carried unanimously, CONFIJ>EN'rUAL'riY: Follo,~-up · with 1LH1 office, see if they developed a Resolution in regard~ to ~his yet. Bcib Thomas made a motion that Enrollment pack~ts submitted by the Enrollment officers be returned by all !committee mRmhPr~, Mjth ~hP exieption of the Onoida Trust/Enrollment Secretary who will keep on file one packet and the Oneida Trib~l Secretary who will keep on file one . packet for CONFIDENTIAL purposes. The packets are to be return~d At the conclusion of all enrollment action of the particular committ~e. The motion was seconded by Vera Wilson; motion carried unanimous!~. NOTE: Send memo to Tribal Secretary. SEMI-ANNUAL REPOUT: No need to approve, as meetin~ is past. had no problems 'dth the repor.t. I. D, Inffrrmation: Trust Committee CAIWS: Motion by Shirley Barber to approve the I.D. cards with the recommendcc changes . to be done at the printers ·office. RRcnnrlPrl bv Vera Wtl~np, Motion carried unanimously. · Changes: Delete line fot· listing hlood qunntum, Bob Thomas made a motion to approve the cost of the I.D. cards at $3.59 for Tribal members, $1.50 for senioi' citizens Hho are 55 and over .•,, Seconded by Shirley llarher; motion carried ' unanimously. Public Packet 37 of 338 POLICY & PROCEDURES: Ihdividual Identification Cards POLICY: The Oneida Trust Committee has been delegated the responsibility to maintain the official rolls of the Oneida Tribe of Indians of Wisconsin. The Oneida Trust Committee has been delegated the specific responsibility to develop a system of Identification by the issuance of 11 Pictut'e Identification Cards 11 • The Oneida Tribal Identification Cards shall be issued to Oneida Tribal members who so request ~uch cat'ds. The Oneida Trust Committee shall establish a procedures that will secure the manner in which such cards are issued to prevent abuse and misuse. PROCEDURE: 1) Individuals requesting Tribal Identification Cards must meet the ·following criteria: a. b. 2) Individual following: a. b. c. d. e. f. g. · 3) Enrolled in the Oneida Tribe of Indians of Wisconsin. Must come in person to obtain card. Tribal Identification Cards will contain the Name Birthdate Enrollment number Physical Description Signature of Cardholder Signature of Chairman of Tribe Signature of Enrollment office staff person Fee: a. b. Tribal Members: $3.50 Senior Citizens: $1.50 **Policy & Committee. Procedures ~55 & over} approved June 28, .1988 by Oneida Trust Public Packet 38 of 338 s, but the Tribe is going to continue to operate our Tribal Bingo· Enterprise pursuant to the Oneida Bingo Control Ordinance:: !XS proVided in the Judgerrent of Judge Barbara Crebb. Kathy seconded. Lois abstained. lv!otion carried. l.Alv DEPARIMENT AI4IVIT;r.ES The Business Committee requested a list of the projects the Law Office was 'Ute following is the list of projects and completion date where applicable: · ~.;rorking on. CEI'A-PSE Compla:int - This will be argued in November or December. 11. Green Bay Sanitation Agreer..enc 12. Tribal School 13. Agreemmt 4. Hunting Regulations 14 . Child Welfare 5 . . Opinions Trust 15. Education li\.md Employee 6. 16. Gamisbmepts 7. Tribal Nanagemmt Proposal 17. Correspondence 8. Ordinances 18. La~.;r Library 9. Services to Tribal J:.-1ernbers 19 M.Iseum By-Laws 10. Bingo 20. Title Search 1. 2. Fort Howard Sludge 3. Land Office 7 ~.1!!. cARDS ·- Lois Powless. Lois reviewed the resolution 10-16-84-A. In the last resolved, item 1/-6 it states: "signatures of Chairman of Trust Connuttee." Lois rroved to. amend the Resolution to read; "signatures of the 'l~·ibal Chainnan." Rick seconded. 1-bt-ion carried. · Public Packet 39 of 338 Regular Trust Emollment Committee Agenda 27 February 2018 Page 3 of6 VI. B. Tribal ID- Rob Collins 12-28-17 Discussed at Joint Meeting. Motion to approve the draft mle, 'Tribal Identification Cards" with noted two amendments and to forward the mle in the Administrative Rulemaking process. Motion to approve the update. 1-23-18 Requested for Enrollment Director to contact the Menominee indian Tribe of Wisconsin and find out what fimctions their iDs have in regards to retail and tax exemption. Motion to approve update. 2-27-18 Status Update- Update & Resolution Needs Approval Cheryl Skolaski noted the resolution does not address individuals wearing hats, hair pieces, or scarves when taking photos for their ID. Rob Collins noted that because the resolution gives the Tmst Enrollment Committee authority to develop standard operating procedures pe1taining to Tribal ID, the department may include headwear. Elaine Skenandore-Cornelius motioned amend BC Resolution 10-16-84-A with the attached resolution in the 2-27-18 Regular OTEC Meeting Packet. Seconded Carole Liggins. Motion carried unanimously. ~ lQDOOOO A good mind. A good heart. A strong fire. ONEIDA Public Packet 40 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: I 14 I 18 03 2. General Information: Session: ~ Open 0 Execu.tive ~See Instructions for the applicable laws, then choose one: AgendaHeader: LIR_e_so_l_ut_io_n_s______________________________________________________~ 0 Accept as Information only ~ Action ~ please describe: ,... The Department of Justice requires a resolution be approved and signed by the tribal governing body, as part oftheir application requirements. ' 3. Supporting Materi.~ls 0 Report ~ Resolution 0 Contract 0 Other: .--------------------------------. ~ 1. 3. 2. 4. Business Committee signature required 4. Budget Information 0 Budgeted ~Tribal Contribution 0 Budgeted ~ Grant Funded 0 Unbudgeted 5. Submission Authorized Sponsor I Liaison: Joanie Buckley, Division Director/Internal Services Primary Requestor/Submitter: Cher I Stevens, Director~ Grants Office Your Name, Title I Dept. or Tribal Member Additional Requestor: , Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Public Packet 41 of 338 Oneida Busi~ess Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There are several Tribal Programs/Offices that will be submitting an application to the FY 2018 Coordinated Tribal Assistance Solicitation grant. The Department of Justice, who is the funding agency, requires Tribal Authority to Apply documentation or an approved and signed Tribal Resolution. This is part of the requirements of the ~rant. 1) Save a copy of this form for your records. 2) Print this form as a *,pdf OR print and scan this form in as *.pdf. 3) E"mail this form and all supporting materials In a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 42 of 338 Oneida Nation Post Office Box 365 Oneida, WI 54155 Phone: (920)869-2214 BC Resolution # _____________________ FY 2018 Coordinated Tribal Assistance Solicitation (CTAS) Grant WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has determined that the overall goal of the Nation is to protect, maintain and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, the Oneida Nation understands and recognizes the need to address issues of crime, delinquency, truancy, violence and other “at-risk” related behaviors which are in direct contrast to the traditions, culture and spiritual way of life; and WHEREAS, the Oneida Nation understands and recognizes there is a need to develop a comprehensive approach that encompasses public safety, judicial, gang issues, substance abuse related crimes and prevention and intervention program enhancement/expansion; and WHEREAS, the Oneida Nation believes our community will be strengthened by providing critically needed services and programming which will have a positive impact on our community and tribal members, families, elders and youth; and NOW THEREFORE BE IT RESOLVED, that the Oneida Nation authorizes and supports the submission of the FY 2018 Coordinated Tribal Assistance Solicitation Grant application to the U.S. Department of Justice in the following Purpose Areas: #1-Public Safety and Community Policing in the amount of $272,061; #2-Comprehensive Tribal Justice Systems Strategic Planning in an amount up to $150,000; and #3-Tribal Justice Systems in an amount up to $750,000. GRANT SYNOPSIS GRANT: FY 2018 Coordinated Tribal Assistance Solicitation (CTAS) U.S. Department of Justice PROGRAM/DIRECTOR: Oneida Police Department – Rich Van Boxtel, Chief of Police Public Packet 43 of 338 Oneida Tribal Action Plan Office – Priscilla Belisle, Coordinator Oneida Judiciary – Layatalati Hill – Judge GRANT AMOUNT: Public Safety and Community Policing - $272,061 / 3 years Comprehensive Tribal Justice Systems Strategic Planning – Up to $150,000/3 years Tribal Justice Systems – Up to $750,000 / 3 years MATCH: No match required. SYNOPSIS: In 2010, the Department of Justice launched its first Coordinated Tribal Assistance Solicitation (CTAS), which combined the Department of Justice’s existing Tribal government-specific competitive solicitations into a single solicitation requiring only one application from each tribe or tribal consortium. This approach provides federally recognized tribes and tribal consortia the opportunity to develop a comprehensive approach to public safety and victimization issues. The current Tribal programs applying are as follows: Oneida Police Department will use funding to purchase squad equipment such as in-squad cameras, body worn cameras, mobile data computers, radar systems, and tasers. Oneida TAP Office will use funding to enhance the capacity to collect and analyze date to better understand and define priority crime and public safety issues and to support successful implementation of the strategic plan. Oneida Judiciary will be using funding to develop a healing to wellness court with the goal of reducing incarceration due to opioid, alcohol and other substance abuse related crimes. Public Packet 44 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 14 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution %FMFHBUFE"VUIPSJUZUP0OFJEB1VCMJD5SBOTJU.BOBHFSGPS'FEFSBMBOE4UBUF(SBOU'VOEJOH 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: George Skenandore, Division Director/GSD Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 45 of 338 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # _____________________ Delegated Authority to Oneida Public Transit Manager for Federal and State Grant Funding WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation is committed to promoting and supporting transportation services within the Oneida reservation boundaries; and WHEREAS, the Oneida Nation operates the Oneida Public Transit System; and WHEREAS, the Oneida Public Transit System relies on state and federal grants to support the operating budgets as well as purchasing replacement vehicles; and WHEREAS, the Oneida Nation is committed to continuing and improving the Oneida Public Transit System; and WHEREAS, the Oneida Public Transit Manager is hereby delegated the authority to execute agreements and sign legally binding documents pertaining to FTA and WisDOT grants, and NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee, hereby authorizes and supports the Oneida Public Transit Manager to prepare and submit both state and federal grant applications to the State of Wisconsin 5311 Transit Program and the Federal Transit Administration 5311(C) Tribal Transit Program. Public Packet 46 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested:   2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt Resolution 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jo Anne House, Chief Counsel Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 47 of 338 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Oneida Business Committee requested amendments to resolution # BC-09-27-17-I regarding FTE caps to allocate FTEs to each division. Geraldine Danforth forwarded the attached report regarding FTEs budgeted and actual, which was used to allocate FTEs. The resolution makes three amendments. 1. Revises the FTE calculation by excluding student employment. The FTE is intended to recognize employment across multiple FYs. Student employment is a single year expense and does not need to be monitored on a long term basis as it is addressed within the budgeting process. 2. Allocates FTEs across the organization. 3. Increases the FTE cap to reflect the budgeted amount while requiring every posting to identify that a workforce planning assessment, strategic workforce planning has been conducted, and alternatives/options for the position and programming has been conducted. This moves the analysis regarding employment to the posting and potentially closer to the programming activities. The proposed resolution would be effective according to the date set in the resolution. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 48 of 338 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Amending Resolution # BC-09-27-17-I, Strategic Workforce Planning – Budget – Implementation for Oneida Nation WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee adopted resolution # BC-09-27-17-B, Setting the Strategic Plan for the 2017-2020 Term of the Oneida Business Committee, which identified the following broad goals as its strategic plan.  Advancing Onᴧyoteʔa∙ká∙ principles – helps us to support and sustain our culture  Exercising Sovereignty – helps us to strengthen and protect our people, land, and environment  Improving Organizational Changes – promote effective, responsive decision-making, while providing the opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth  Promoting Positive Community Relations – will promote open communication in an atmosphere of trust, collaboration, and positive relationships  Inspiring Yukwatsístayᴧ – (Our fire, our spirit within each one of us)  Encouraging Tsiʔniyukwalihotᴧ - (We have everything here to sustain us); and WHEREAS, the Oneida Business Committee adopted resolution # BC-09-27-17-I, Strategic Workforce Planning – Budget – Implementation for Oneida Nation, which identified longterm, mid-term, and immediate action goals for the organization regarding programming, employment levels, and goals for each departmental unit; and WHEREAS, resolution # BC-09-27-17-I, contained an immediate action goal of employment caps set at 2700 FTEs and defined how FTE is calculated to manage the employment levels which make up the greatest financial expenditures of the Nation; and WHEREAS, the Oneida Business Committee, supporting the Treasurer’s long-term recommendations of managing costs and expenses of the Nation, have agreed that FTE caps will be a part of the process of reviewing and understanding programming of the Nation to bring the programming closer to meeting current needs; and WHEREAS, the resolution was implemented and notice of the FTE numbers were presented to the organization management to allow the Division Directors, General Manager, Chief Counsel, and Chief Financial Officer to plan accordingly in a cooperative manner to remain under the FTE cap and still meet the needs of the programming clients; and Public Packet 49 of 338 BC Resolution _____________ Amending Resolution # BC-09-27-17-I, Strategic Workforce Planning – Budget – Implementation for Oneida Nation Page 2 of 3 WHEREAS, the FTE cap was reached in December 2017 and the Human Resources Department became responsible for managing posting and hiring in accordance with the resolution which resulted in the employment base being reduced below the FTE cap and re-opening employment opportunities; and WHEREAS, the organization has requested the Oneida Business Committee to reconsider the FTE cap and identify division- or department-based allocations of the FTE cap; and WHEREAS, the Oneida Business Committee continues to believe that the FTE is one element of the overall goal of strategic planning, budgeting, and managing the limited financial resources to best meet the needs of the members; NOW THEREFORE BE IT RESOLVED, that the FTE calculation in resolution # BC-09-27-17-I, Resolve #3, is amended to exclude the following categories of employees – JTPA summer workers, TANF youth workers, high school workers, college interns, and summer youth and college workers – as these temporary employees do not have a long-term budget impact of a permanent/regular employee of the Nation.1 BE IT FURTHER RESOLVED, the Oneida Business Committee identifies the following as areas which shall be allocated a specific number of the FTEs to meet a need identified as supporting a revenue generating activity or health/safety activity.  Gaming operations as a revenue generator is allocated 1100 FTEs.  Security Department of the Oneida Police Department as an integral part of the gaming operations is allocated 230 FTEs.  Comprehensive Health Division as a provider of health services is allocated 362 FTEs.  Public Works Division as responsible to maintain roads, buildings, and custodian of the Nation is allocated 177 FTEs.  Retail Division as a revenue generator is allocated 146 FTEs.  Governmental Services Division as the programming responsible for providing health and safety support to members is allocated 328 FTEs.  Non-divisional (BC) – 103 FTEs  Police Commission – 33 FTEs  Community and Economic Development Division – 23 FTEs  Chief Financial Officer Non-divisional – 63 FTEs  Comprehensive Housing Division – 43 FTEs  Office of Intergovernmental Affairs and Communications – 10 FTEs  Environmental Health, Land, and Safety – 46 FTEs  Farm Enterprise – 19 FTEs  Internal Services – 104 FTEs  Emergency Management – 1 FTE  Non-divisional (GTC) – 203 FTEs BE IT FURTHER RESOLVED, the Oneida Business Committee changes the cap from 2700 to 2991 and directs that prior to every posting, the director or supervisor shall identify the workforce level assessment regarding that position, and the strategic workforce planning associated with the position, and finally what other options and alternatives have been reviewed or attempted. The Oneida Business Committee believes that increasing the FTE cap is not in the long-term best interests of the Oneida Nation and directs every supervisor, manager, and division director to complete strategic workforce planning and review and updating of current programming/operations to meet current needs and goals in a more efficient and cost-effective manner. 1 For an example of this impact, the February 27, 2018, Employee Count identified 2666.5 FTEs. If the group of employees above were excluded, it would reduce the total count by 2 FTEs creating a new count of 2664.5 FTEs. Public Packet 50 of 338 BC Resolution _____________ Amending Resolution # BC-09-27-17-I, Strategic Workforce Planning – Budget – Implementation for Oneida Nation Page 3 of 3 BE IT FINALLY RESOLVED, this resolution shall be effective March __, 2018. Public Packet 51 of 338 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155‐0365 Oneida‐nsn.gov Statement of Effect Amending BC 9-27-17-I Strategic Workforce Planning – Budget – Implementation for Oneida Nation (Regarding FTE Cap) Summary On September 27, 2017, the OBC adopted a resolution which capped the Nation’s workforce at the equivalent of 2700 full-time employees (FTEs), and identified three categories of employees who would not count toward that cap. This resolution amends that resolution by:  Increasing the nation’s workforce cap to 2991 FTEs  Identifying six additional categories of employees who do not count toward the FTE cap  Identifying 17 specific areas within the organization and allocating a specific number of FTEs for each of those areas  Adding new requirements that must be followed before any position can be posted  Directing every supervisor, manager, and division director to: o complete strategic workforce planning, and o review and update current programming/operations to meet current needs and goals in a more efficient and cost-effective manner. This resolution also makes a policy statement, resolving that the OBC believes that increasing the FTE cap is not in the long term best-interests of the Nation. Submitted by: Taniquelle Thurner, Staff Attorney, Legislative Reference Office Date: March 8, 2018 Analysis by the Legislative Reference Office Background: BC Resolution 9-27-17-I On September 27, 2017, the Oneida Business Committee (OBC) adopted BC Resolution 9-27-17-I, which identified long-term strategic workforce planning goals and required mid-term workforce level assessments. That resolution also directed immediate action, requiring employment level caps to be adopted each year until the long-term strategic workforce plans and mid-term workforce level assessments are completed. That resolution also adopted a workforce cap for Fiscal Year 2018, capping the Nation’s workforce at 2700 full-time employees (FTEs), counting half-time employees as 75% of one FTE, and part-time employees as 50% of one FTE, and adding that layoffs, sub-reliefs and those on a leave of absence do not count towards the cap. Proposed Resolution This resolution would increase the cap from 2700 to 2991 FTEs. This resolution states that the cap of 2700 FTEs was reached in December 2017, but in a footnote, it adds that as of February 27, 2018, the count had dropped to 2666.5 FTEs. Currently, only layoffs, sub-reliefs, and those on a leave of absence are excluded and do not count toward the FTE cap. Because “these temporary employees do not have a long-term budget impact of a permanent/regular employee”, this resolution would also exclude six other Page 1 of 2 Public Packet 52 of 338 categories of workers from counting toward the FTE cap: JTPA summer workers, TANF youth workers, high school and college workers, summer youth workers and college interns. Currently, the FTE cap is one number that applies to the entire workforce. This resolution instead identifies 17 specific areas, and allocates a specific FTE cap for each area (together, these 17 area FTE caps equal the 2991 FTE cap). Currently, when the 2700 FTE cap is reached, BC-9-27-17-I authorizes the HRD Area Manager to place a hold on all position postings, regardless of where they are in the hiring process. The HRD Area Manager is also authorized to grant exceptions to the FTE cap for Retail and Gaming Operations. This resolution does not appear to change those requirements. Through this resolution, the OBC is also making a policy statement - that the OBC believes that increasing the FTE cap is not in the long-term best interests of the Nation. In conjunction with this, the proposed resolution directs that prior to every posting, the director or supervisor must identify:  the workforce level assessment regarding that position  the strategic workforce planning associated with the position, and  what other options and alternatives have been reviewed or attempted. Through this resolution, the OBC is also directing every supervisor, manager and division director to:  complete strategic workforce planning, and  review and update current programming/operations to meet current needs and goals in a more efficient and cost-effective manner. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 53 of 338 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 Reference Material BC Resolution # 09-27-17-I Strategic Workforce Planning – Budget – Implementation for Oneida Nation WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the General Tribal Council and Oneida Business Committee have supported the goals of Indian preference in employment and adult education to provide employment opportunities for Oneida Nation members since the adoption of the original Constitution in the 1930s; and WHEREAS, the initial employment opportunities arose from federal grants as well as management of the limited resources of the Oneida Nation regarding land and woodcutting; and WHEREAS, the Oneida Nation could expand its workforce and provide more opportunities for employment as a result of the development retail stores, bingo, and finally gaming operations which lead to an employee base reaching almost 3000 employees; and WHEREAS, the Oneida Nation manages its operations based on federal funds through selfgovernance contracts, grants, gaming revenues, retail revenues, corporate returns to the Oneida Nation, and various program charges; and WHEREAS, in 2008-2009 the Oneida Nation was affected by the downturn in the economy experienced in the United States through the housing bubble and other financial collapse; and WHEREAS, Tribal Treasurers and Oneida Business Committees working closely with the program and business operations of the Oneida Nation have worked diligently in reducing the expenditures of the Oneida Nation to better match the reduced revenues from all sources and still make programming, services and employment a priority; and WHEREAS, the Oneida Business Committee has taken steps to review, re-organize, revise and improve the organizations processes and culture such that on October 22, 2014, the Oneida Business Committee formally approved the Strategic Workforce Planning project and directed quarterly reporting on the status and direction of the project; and WHEREAS, the Treasurer has notified the Oneida Business Committee of the ongoing budgeting and funding issues surrounding employment levels and the support of the programs and activities of the Oneida Nation and requested support for the three-year budget period from FY 2016 to FY 2018; and Public Packet 54 of 338 Reference Material BC Resolution # 09-27-17-I Strategic Workforce Planning – Budget – Implementation for Oneida Nation Page 2 of 3 WHEREAS, the Oneida Business Committee adopted resolution # BC-12-09-15-A, Guidance for Implementing Fiscal Year 2012 Budget and Developing Fiscal Year 2017 and Fiscal Year 2018 Budget, which adopted the “Four Strategic Directions and Seven Practical Visions” agreed to by the Oneida Business Committee at that time, and many of those goals related to creating a more sustainable future; and WHEREAS, much of the work regarding sustainability (FY 2015), focused on the initiative set forth in resolution # BC-02-11-15-A, Budget Initiative for Fiscal Years 2016, 2017, and 2018, which supported and enhanced “efficient and sustainable public financial management which was considered the key to promoting economic sustainability, good governance, social progress and a rising standard of living for all enrolled Oneidas;” and WHEREAS, the Treasurer, the Oneida Business Committee and the organization have utilized the above guidance to develop the Oneida Nation’s budget and set goals for Fiscal Year 2018 which now require additional focus on right-sizing the organization to meet programming and service demands as well as to work within the financial limits of the Oneida Nation; and WHEREAS, the Treasurer and the Oneida Business Committee have utilized employment caps, hiring freezes, organizational approves through the executive team and Human Resources Department and other methods to manage the cost of employment in the budget process; and WHEREAS, the Treasurer has identified that failing to move employment levels to be more in line with financial limitations is necessary to meet budgeting needs in the future; and WHEREAS, the Oneida Business Committee, in agreement with the Treasurer, has committed to both long term Strategic Workforce Planning, short term workforce levels management, and immediate term employment level caps to better organize the Oneida Nation’s resources applied to employment and programming; and Long-Term Planning Goal – Strategic Workforce Planning NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does hereby recommit to Strategic Workforce Planning defined as a process used to define and optimize a workforce that can execute the organization’s strategies, both today and in the future; strategic workforce planning is an evolutionary process, where the business units within the organization are responsible for workforce talent. Mid-Term Planning Goal – Workforce Level Assessments BE IT FURTHER RESOLVED, that the Oneida Business Committee does hereby commit to annual Workforce Level Assessments, or Role Segmentation, that defines critical, core, supporting and misaligned employment responsibilities within the organization that are rated on contribution and importance in executing the strategies adopted by the Oneida Business Committee at the beginning of this term. Immediate Action Goal – Employment Caps BE IT FURTHER RESOLVED, that until the Strategic Workforce Plans are implemented and Workforce Level Assessments are completed, employee level caps will continue to be adopted for each fiscal year. For fiscal year 2018, the workforce cap is identified as 2700 FTE, which is defined and calculated as follows: The full-time employees are counted as one position each. The half-time employees are counted as each position X .75 or divided in half. The part-time employees are counted as each position X .50. The lay-offs, sub-reliefs and leave of absence are not counted. Public Packet Reference Material 55 of 338 BC Resolution # 09-27-17-I Strategic Workforce Planning – Budget – Implementation for Oneida Nation Page 3 of 3 Reporting Deadlines and Delegated Authorities BE IT FURTHER RESOLVED, the following deadlines and responsibilities are set in place:  Strategic Workforce Plans: Each Direct Report shall forward to the Organizational Development Specialist a status report on their initial Strategic Workforce Plans, which shall include each program or business unit, groups of programs or business units, and divisions, by November 1, 2017.  Workforce Level Assessments: Each Direct Report shall forward to the Organizational Development Specialist the FY2018 assessment by December 1, 2017.  Employee Cap: The Human Resources Department Area Manager shall: o report weekly on the FTE levels to all direct reports and to the Oneida Business Committee. o be authorized to place a hold on all position postings when the FTE cap has been met, at all levels in the hiring process up to and including prohibition of delivering notice of selection of a candidate after interviews; if a hold is placed on all position postings, notice shall be provided to all direct reports of such hold, when the hold is likely to be lifted, and to work with direct reports on how to respond to employee needs as well as potential selected candidates. o be authorized to grant exceptions to the FTE cap for Retail and Gaming operations to hire in the event of the reaching the FTE cap, provided that Workforce Level Assessments have been presented and exceptions granted shall be in accordance with standard operating procedure “Employee Full-Time Equivalency Tribal Work Standard.” BE IT FINALLY RESOLVED, the Oneida Business Committee finally directs that all direct reports are expected to know and understand the objectives and budget initiatives regarding Strategic Workforce Planning and Workforce Level Assessments, to create a more effective workforce based on Strategic Workforce Planning, and to keep all levels of the operations informed regarding budgeting, financial and employment levels of the Oneida Nation. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; 9 members th were present at a meeting duly called, noticed and held on the 27 day of September, 2017; that the forgoing resolution was duly adopted at such meeting by a vote of 8 members for, 0 members against, and 0 members not voting; and that said resolution has not been rescinded or amended in any way. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee *According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie." Public Packet 56 of 338 Reference Material EMPLOYEE COUNT – 2/27/18 Per Resolution 9‐27‐17‐I Full‐Time Equivalent Number of Employees: 2666.5 (maximum allowed 2700) *********************************************************************************** Total Number of Employees: 2817 Number of Gaming Employees: 1066 or 38% Number of Program/Government Employees: 1751 or 62% *********************************************************************************** Weekly No. of Payroll Transactions: 2827 Weekly Wages/Salaries: Amount: $2,153,203 Public Packet 57 of 338 Emp Count By Div Reference Material 02.28.18 MGMT DIV BC BC BC BCCED BCCFO BCCH BCCOS BCGGM BCGM BCGM BCGM BCGM BCGM BCGM BCGM BCGM BCGM GTC Summary NODIV POCOM POCOM-Security CEDD NODIV CHD OIA GAMIN COMHE DEVLP EHS Retail Farm-enterprise GOVT INTSV LAND NODIV NODIV # EE's count not by status Balance for FTE Divisional all other Depts Caps Remove from the 2700 103 JTPA Summer workers 33 Tanf youth workers 230 High School Workers - Higher Education 23 College interns 63 Any other summer youth or college workers 43 10 1100 362 177 28 146 19 328 104 18 1 203 2343 648 2,991 We will be 291 positions over if all positions are filled. 103 * 33 187 23 62 40 8 1,068 345 166 28 129 15 291 99 13 1 203 * 2,814 02.28.18 MGMT BC BC BC BC BC GTC GTC GTC GTC GTC GTC Summary DIV NODIV NODIV NODIV NODIV NODIV NODIV NODIV NODIV NODIV NODIV NODIV BU HRD IAUDT LRO OBC PRSNL ERB GMGCO JUDIC ONCOA SCHBR TRENR # EE's 42 11 5 43 2 3 51 11 2 126 10 103 203 GRAND TOTAL: Public Packet 58 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 I 14 I 18 2. General Information: Session: ~ Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: !standing Committees D Accept as Information only ~ Action - please describe: BC approval of Finance Committee Meeting Minutes of March 5, 2018 3. Supporting Materials D Report ~ D Resolution D Contract Other: 1.1 FC E-Poll approving 3/5/18 Minutes 3. 2.1 FC Mtg Minutes of 3/5/18 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission AuthorizedSponsor/Uaison: L~_ri_sh~~-n=g~,T_r_ib_a_IT_r_e_as_u_re_r~~~~~~~~~~~~~~~~~~ Primary Requestor: Denise Vigue, Executive Assistant to the CFO /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Public Packet 59 of 338 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is a standing committee of the OBC. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 60 of 338 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: Finance Committee CC: Business Committee FR: Denise Vigue, Executive Assist ant DT: March 6, 2018 RE: E-Poll Results of: FC Meeting Minutes of Mar. 5, 2018 An E-Poll vote of the Finance Committee was conducted to approve the March 5, 2018 Finance Committee meeting minutes. The results of the completed E- Poll ar e as f ollows: E-POLL RESULTS: There was a Majority 4 YES votes from Larry Barton, Patrick Stensloff, Chad Fuss and Shirley Barber to approve the Feb. 5, 2018 Finance Committee Meeting Minutes. Daniel Guzman King did not vote. The minutes will be placed on the next BC agenda of Mar. 14, 2018 f or approval and the next Finance Comm ittee agenda of Mar. 19, 2018 to ratif y this E-Poll act ion. Yaw^ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 61 of 338 ONEIDA FINANCE COMMITTEE FC REGULAR MEETING March 5, 2018 – 10:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC Regular Meeting: Patricia King, Treasurer/FC Chair Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Chad Fuss, AGGM-Finance (Gam. Alt.) Patrick Stensloff, Purchasing Director Shirley Barber, FC Elder Member Excused: Jennifer Webster, BC Council Member Others Present: Sharon Metoxen, Cherie Elm, Arthur King and Denise Vigue, taking minutes I. Call to Order: The regular meeting was called to order by the FC Chair at 9:59 A.M. II. Approval of Agenda: MARCH 5, 2018 Motion by Patrick Stensloff to approve the FC meeting agenda of Mar. 5, 2018 with four ADD ON requests under the Community Fund; numbers 18 to 21. Seconded by Larry Barton. Motion carried unanimously. III. Approval of Minutes: Feb. 19, 2018 (Approved via E-Poll on 2/20/18) Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 2/20/18 approving the 2/19/18 Finance Committee meeting minutes. Seconded by Chad Fuss. Motion carried unanimously. Daniel Guzman King arrived at 10:06 a.m. IV. Tabled Business: No Tabled Business V. Capital Expenditures: None VI. Community Fund: CF Reports: 1. CF Update Report for March 2018 – Edited Denise J. Vigue, Finance The report has been updated to include the four ADD ON requests today. Motion by Patrick Stensloff to approve the Community Fund Update Report for March 2018. Seconded by Daniel Guzman King. Motion carried unanimously. 2. CF Update – Adjusted Amounts from 12/4/17 & 2/5/18 Denise J. Vigue, Finance Denise provided a memo of one Community Fund request approved at the 12/4/17 meeting and one CF request approved at the 2/5/19 FC meeting and reasons for adjustments; the updated amounts and totals are also reflected in the March CF Update report. Page 1 of 6 Finance Committee Meeting Minutes of March 5, 2018 Public Packet 62 of 338 Motion by Larry Barton to approve the corrected adjustments for the request from the 12/4/17 FC meeting in the amount of $108.00 (from $180.00); and the correction from the 2/5/18 meeting in the amount of $260.00 (from $500.00). Seconded by Patrick Stensloff. Motion carried unanimously. CF Requests: 1. Pulaski H.S. Band Trip fees Amount: $270.00 Lisa Liggins for daughter, Bailey Motion by Chad Fuss to approve from the Community Fund the Pulaski High School Band Trip fees for the daughter of the requestor in the amount of $270.00. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Annual Oneida Powwow Fundraiser Amount: 100 Cases Tonya Webster, Powwow Committee Motion by Larry Barton to approve from the Community Fund the Product request from the Oneida Powwow Committee in the amount of 100 Cases of Product for fundraising at the Annual Oneida Powwow. Seconded by Daniel Guzman King. Motion carried unanimously. 3. Synergy Sports Performance-Winter Track Amount: $323.00 Alicia Tisch for son, Miguel Hernandez Requestor not present and there was some discussion over paying past due fees and or future track fees; Denise did talk with requestor and let her know this may or may not get funded due to the timing of the request; the FC noted this is an example that could be reviewed when the SOP’s for the FC are again reviewed and updated. Motion by Larry Barton to approve this request for Synergy Sports Performance –Winter Track fees for the son of the requestor in the amount of $323.00. Seconded by Daniel Guzman King. Motion carried unanimously. 4. Education First: Explore America Trip fees Amount: $500.00 Lois Barker for daughter, Emma Motion by Larry Barton to approve from the Community Fund the Education First: Explore America Trip fees for the daughter of the requestor in the amount of $500.00. Seconded by Shirley Barber. Motion carried unanimously. 5. Boy Scout Summer Camp Amount: $500.00 Jason Widi for son, Dylan Requestor not present; there was some discussion over costs of the Boy Scout Summer Camp registration and fees; Denise will contact requestor to get additional information. Motion by Daniel Guzman King to approve from the Community Fund the Boy Scout Summer Camp fees for the son of the requestor in the amount of $500.00 and the Cub Scout Summer Camp fees for the son of the requestor in the amount of $170.00. Seconded by Larry Barton. Motion carried unanimously. Page 2 of 6 Finance Committee Meeting Minutes of March 5, 2018 Public Packet 63 of 338 6. Cub Scout Summer Camp Jason Widi for son, Ronald - See Motion in CF #5 Amount: $170.00 7. Allouez Stampede Soccer Team fees Amount: $275.00 Lorraine Frias for son, Alonzo Motion by Patrick Stensloff to approve from the Community Fund the Allouez Stampede Soccer Team fees for this and the following request for the two sons of the requestor in the amount of $275.00 each. Seconded by Larry Barton. Motion carried unanimously. 8. Allouez Stampede Soccer Team fees Lorraine Frias for son, Andrew - See Motion in CF #7 Amount: $275.00 9. CEC-Baby Moccasin Making Class fee Amount: $40.00 Constance Danforth Motion by Patrick Stensloff to approve from the Community Fund the CEC – Baby Moccasin Making Class fee in the amount of $40.00. Seconded by Chad Fuss. Motion carried unanimously. 10. Ideal Weigh –Start-Up Costs Amount: $500.00 Sharon Metoxen Sharon Metoxen was present to discuss this program, the costs, and her success so far as she is in phase two of the four phases of this program; she has already had a considerable weight loss and is in overall better health. The FC congratulated her on her success. Motion by Larry Barton to approve from the Community Fund the Ideal Weigh Start Up Costs including registration and coaching in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 11. Enspire 365-Basketball Registration Amount: $250.00 Jeremiah Danforth for daughter, Eajah Motion by Daniel Guzman King to approve from the Community Fund the Enspire 365 Basketball registration for the daughter of the requestor in the amount of $250.00. Seconded by Patrick Stensloff. Motion carried unanimously. 12. 2018 Great Mother Conference-registration Amount: $150.00 Cherie Elm Cherie Elm was present to discuss her request for registration costs for herself and her two sons; they have attended in the past and proved to be beneficial for both her sons; she has additional airfare and lodging costs that she covers. Motion by Chad Fuss to approve from the Community Fund the Conference registration fee for the requestor and her two sons in the amount of $150.00 and $500.00 for each son. Seconded by Daniel Guzman King. Motion carried unanimously. Page 3 of 6 Finance Committee Meeting Minutes of March 5, 2018 Public Packet 64 of 338 13. 2018 Great Mother Conference-registration Cherie Elm for son, Quanah Amount: $500.00 - See Motion in CF #12 14. 2018 Great Mother Conference-registration Cherie Elm for son, Quincy - See Motion in CF #12 Amount: $500.00 15. Firecracker Softball Team fees Amount: $500.00 Arthur King for daughter, Dinah Arthur King was present to discuss his request for both his daughters who are in High School, they are active in a variety of sports and fee for this includes registration for the team and to tournaments. Motion by Larry Barton to approve from the Community Fund the Firecracker Softball team fees for the two daughters of the requestor in the amount of $500.00 each. Seconded by Shirley Barber. Motion carried unanimously. 16. Firecracker Softball Team fees Arthur King for daughter, Diahanna - See Motion in CF #15. Amount: $500.00 17. Green Bay Purple Aces Team fees Amount: $500.00 Sherry Flauger for daughter, Sheridan Motion by Daniel Guzman King to approve from the Community Fund the Green Bay Purple Aces Team fees for the daughter of the requestor in the amount of $500.00. Seconded by Chad Fuss. Motion carried unanimously. 18. ADD ON: Green Bay Elite Cheer Class fees Amount: $450.00 Amanda Danforth for daughter, Karmyn Motion by Chad Fuss to approve from the Community Fund the Green Bay Elite Cheer class fees for the daughter of the requestor in the amount of $450.00. Seconded by Larry Barton. Motion carried unanimously. 19. ADD ON: Enspire 365-Blaze Basketball Registration Amount: $500.00 Sacheen Lawrence for daughter, M’Kenzey Motion by Patrick Stensloff to approve from the Community Fund the Enspire 365 Basketball registration for the two daughters of the requestor in the amount of $500.00 and $375.00. Seconded by Daniel Guzman King. Motion carried unanimously. 20. ADD ON: Enspire 365-Blaze Basketball Registration Amount: $375.00 Sacheen Lawrence for daughter, RaeAnne - See Motion in CF #19. Page 4 of 6 Finance Committee Meeting Minutes of March 5, 2018 Public Packet 65 of 338 21. ADD ON: Enspire 365-Blaze Basketball Registration Amount: $375.00 Debra Cloud for daughter, Mariah Motion by Larry Barton to approve from the Community Fund the Enspire 365 Basketball registration for the daughter of the requestor in the amount of $375.00. Seconded by Daniel Guzman King. Motion carried unanimously. VII. NEW BUSINESS: 1. FY18 BLANKET PO Increase: JCM Amount: $60,000.00 David Emerson, Gaming – Slots David Emerson was present and explained this is for a Blanket Purchase Order increase to cover the costs of machine parts, to replace parts that are now obsolete, and to upgrade game printers; this is in the Gaming – Slots Department budget. Motion by Larry Barton to approve the FY18 Blanket Purchase Order Increase in the amount of $60,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Annual Oneida Powwow-Cash Supply Advance Tonya Webster, Powwow Committee Amount: $110,350.00 There was no one present to discuss this request with the FC members as there were several questions specifically around if cash is the most secure and efficient method for payment to Powwow dancers, drummers and MC’s? If approved the FC would like requestor to attend next meeting to apprise them of all procedures surrounding the cash handling, and reconciliation of cash being used. Motion by Larry Barton to approve the Cash Supply Advance in the amount of $110,350.00 for expenses related to the 2018 Annual Oneida Powwow and to have the requestor attend the next FC meeting for an update. Seconded by Chad Fuss. Motion carried unanimously. 3. FY18 Meadowbrook Insurance Premium Robert Keck, Risk Management Amount: $145,031.00 Requestor on vacation so Larry Barton explained this premium payment including: it is the Nation’s commercial insurance liability package that also now includes a cyber security rider; this is a multi-year contract that ends later this year; this spring an impartial task committee will seek Requests for Proposals (RFP’s) for a new vendor, which could be this same vendor if they have the lowest bid. Motion by Chad Fuss to approve the FY18 Meadowbrook Insurance Premium in the amount of $145,031.00. Seconded by Daniel Guzman King. Larry Barton abstained. Motion carried. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: None Page 5 of 6 Finance Committee Meeting Minutes of March 5, 2018 Public Packet X. 66 of 338 FYI and/or THANK YOU: 1. FYI: IGT (2) WOF Percentage Games David Emerson, Gaming – Slots Motion by Patrick Stensloff to accept the IGT (2) WOF percentage games as FYI. Seconded by Daniel Guzman King. Motion carried unanimously. Discussion: - Patricia King let the FC members know there is no meeting with the school board tonight as the board has other pressing school matters and her office did not get the updated resolution to the school board. She will seek to have a special meeting set in within the next few weeks. - There was also a general discussion about the Ideal Weigh program and if it would be feasible to try and get it in Oneida through the Health Center or some other means. There is a SelfFunded Health Insurance Team that is working on a pilot online program similar to this, would like to see those results first. XI. ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 11:18 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: March 6, 2018 Oneida Business Committee’s FC Minutes Approval Date: Page 6 of 6 Finance Committee Meeting Minutes of March 5, 2018 Public Packet 67 of 338 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 / 21 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Approve the February 21, 2018 Legislative Operating Committee minutes 3. Supporting Materials Report Resolution Contract Other: 1. 2/21/18 LOC minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 68 of 338 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center February 21, 2018 9:00 a.m. Present: David P. Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster, Daniel Guzman King Others Present: Brandon Wisneski, Clorissa Santiago, Jen Falck, Maureen Perkins, Tani Thurner, Rae Skenandore, Candice Skenandore, Bonnie Pigman, Robert J. Collins, Laura Laitinen-Warren, Rosa Laster I. Call to Order and Approval of the Agenda David P. Jordan called the February 21, 2018 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Jennifer Webster to adopt the agenda and move General Tribal Council Meetings law to the end of the agenda, break for a recess to go into a work meeting and then reconvene; seconded by Ernest Stevens III. Motion carried unanimously. II. Minutes to be approved (0:44-1:09) February 07, 2018 LOC minutes Motion by Ernest Stevens III to approve the February 07, 2018 LOC meeting minutes and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. III. Current Business (1:13-5:04) 1. Real Property Law Amendments Motion by Kirby Metoxen to accept as FYI; seconded by Daniel Guzman King. Motion carried unanimously. Motion by Jennifer Webster to approve adoption packet by e-poll should the fiscal analysis be complete prior to the Oneida Business Committee meeting on February 28, 2018; seconded by Kirby Metoxen. Motion carried unanimously. 2. General Tribal Council Meetings Law (9:15-13:38) Motion by Jennifer Webster to direct the LRO to complete a legislative analysis; seconded by Kirby Metoxen. Motion carried unanimously. IV. New Submissions 1. Internal Audit Amendments (5:07-6:45) Motion by Kirby Metoxen to add the Internal Audit Amendments to the active files list as a medium priority and assign Kirby Metoxen as the sponsor, seconded by Daniel Guzman King. Motion carried unanimously. V. Additions VI. Administrative Updates 1. Criminal Code (6:56-7:43) Legislative Operating Committee Meeting Minutes of February 21, 2018 Public Packet 69 of 338 Motion by Jennifer Webster to remove the Criminal Code from the active files list; seconded by Kirby Metoxen. Motion carried unanimously. *** Recess for the work meeting at 9:07 a.m. ***Reconvened from work meeting at 9:50 a.m. 2. Re-prioritization of Laws (8:26-9:12) Motion by Jennifer Webster to reprioritize the active files list lowering the Drug and Alcohol Free Law for Elected and Appointed Officials and Employee Protection Policy to a medium priority, remove the Hall of Fame Repeal, and to move the Wellness Court, Uniform Commercial Code, and Industrial Hemp to high priority; seconded by Daniel Guzman King. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Kirby Metoxen to adjourn the [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A43d615bfa4b1a49b. Public record. Not legal advice.