# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A424ea9d8b3636843 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text 1 of 149 Oneida Business Committee Quarterly Reports Meeting 8:00 a.m. Thursday, March 1, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. REPORTS (Scheduled times are approximate and subject to change) A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Anna John Residential Centered Care Community Board FY-2018 1st quarter report (8:00 a.m.) 2. Accept Oneida Nation Arts Board FY-2018 1st quarter report (8:15 a.m.) 3. Accept Oneida Environmental Resources Board FY-2018 1st quarter report (8:30 a.m.) 4. Accept Oneida Community Library Board FY-2018 1st quarter report (8:45 a.m.) 5. Accept Oneida Personnel Commission FY-2018 1st quarter report (9:00 a.m.) 6. Accept Oneida Police Commission FY-2018 1st quarter report (9:15 a.m.) 7. Accept Oneida Pow-wow Committee FY-2018 1st quarter report (9:30 a.m.) 8. Accept Oneida Nation Veterans Affairs Committee FY-2018 1st quarter report (9:45 a.m.) Oneida Business Committee Quarterly Reports Meeting Agenda Page 1 of 3 March 1, 2018 2 of 149 9. Accept Southeastern Oneida Tribal Services Advisory Board FY-2018 1st quarter report (10:00 a.m.) (Break scheduled from 10:15 – 10:30 a.m.) B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Oneida Nation Commission on Aging FY-2018 1st quarter report (10:30 a.m.) 2. Accept Oneida Gaming Commission FY-2018 1st quarter report (10:45 a.m.) 3. Accept Oneida Land Claims Commission FY-2018 1st quarter report (11:00 a.m.) 4. Accept Oneida Nation School Board FY-2018 1st quarter report (11:15 a.m.) 5. Accept Oneida Election Board FY-2018 1st quarter report (11:30 p.m.) 6. Defer Oneida Land Commission FY-2018 1st quarter report (11:45 p.m.) (Break scheduled from 12:00 p.m. – 1:30 p.m.) C. CORPORATE BOARDS 1. Accept Bay Bancorporation, Inc. FY-2018 1st quarter report (1:30 p.m.) 2. Accept Oneida ESC Group, LLC. FY-2018 1st quarter report (1:45 p.m.) 3. Accept Oneida Seven Generations Corporation FY-2018 1st quarter report (2:00 p.m.) 4. Accept Oneida Airport Hotel Corporation FY-2018 1st quarter report (2:15 p.m.) 5. Accept Oneida Golf Enterprise Corporation FY-2018 1st quarter report (2:30 p.m.) (Break scheduled from 2:45 p.m. – 3:00 p.m.) D. STANDING COMMITTEES 1. Accept Community Development Planning Committee FY-2018 1st quarter report (3:00 p.m.) 2. Accept Legislative Operating Committee FY-2018 1st quarter report (3:15 p.m.) Oneida Business Committee Quarterly Reports Meeting Agenda Page 2 of 3 March 1, 2018 3 of 149 3. Accept Quality of Life Committee FY-2018 1st quarter report (3:30 p.m.) 4. Accept Finance Committee FY-2018 1st quarter report (3:45 p.m.) E. OTHER 1. Accept Oneida Youth Leadership Institute Board FY-2018 1st quarter report (4:00 p.m.) V. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 10:30 p.m., Friday, February 23, 2018, pursuant to the Open Records and Open Meetings Law, section 107.14. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Quarterly Reports Meeting Agenda Page 3 of 3 March 1, 2018 4 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 01 1 18 2. General Information: Session: [8:1 Open 0 Executive- See instructions for the applicable laws, then choose one: AgendaHeader: LR~e~po~r~ts~ _______________________________________________________j [8] Accept as Information only D Action- please describe: 3. Supporting Materials [8l Report D Resolution D Contract 0 Other: ,------------------, l.L---------------------~ 3 . L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ 2 . L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ 4. L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: !Jennifer Webster, Council Member Primary Requestor/Submitter: Candace House I Anna John Resident Centered Care Community Board Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, l1tle I Dept. Additional Requestor: Name, Title I Dept. Pagel of2 5 of 149 Anna John Resident Centered Care Community (AJRCCC) Quarter Report to Business Committee Period: October, November & December 2017 Submitted by: Candace House .. Chairwoman The purpose of the Anna John Resident Centered Care Community (AJRCCC) Board is to serve in an advisory capacity ensuring operations of AJRCCC are within the guidelines and policies of the Oneida Nation and within all regulations, rules, policies governing the operation of a nursing home. The Board ensures the AJRCCC maintains a safe and sanitary environment while providing quality care and services to residents of the facility and as ordered by each resident's attending physician. .Nam·e'-Carol Elm Kristin Joraenson Janice McLester Vacant October 2017 Oct 11- Reg 82% AJRCCC BOARD MEMBERS TE!_rn·(EXpires ,, Narne. • .· ·· 1/28/18 Pat Moore 7/31/20 Candace House 7/8/18 Shirley Barber MEETINGS November 2017 Nov 8- Reg Nov 15-Spc Nov 29-Spc _y_erni---EXJ)if_e-s :_-.· 5/27/18 1/28/18 7/31/20 December 2017 Dec 20 ·Reg RESIDENT CENSUS· Maximum is 48 Beds I so% I 80% HIGHLIGHTS Dave Larson is currently the Administrator for the AJRCCC. AJRCCC QUARTERLY REPORT-l't Quarter PERIOD: Oct, Nov & Dec 2017 PAGE10F2 6 of 149 The Finance Coordinators have been doing an excellent job in submission and recoupment of third party revenues for the facility and have made tremendous progress in collections. ' ' MONTHLY.ACTIVITIES- OctQ.be>r 2017. ·. Joshua Hicks was appointed to the board; Chairwoman House went over her travel report from the NIHB Conference in Washington; also requested members to contact their congress regarding the SDPI (Special Diabetes Program for Indians) as she did at the conference. The> B!>ard mcot with the> BC liais!>n Jenny Wcobster; OCHC Division Director Dcobbico Danforth; and the> AJRCCC Administrator Dave> Larson to review the expectations of the AJRCCC Board as well as addressing any resident/community concerns more efficiently. The Harvest Dinner was held on November 15, available Board Members joined the residents for this annual event, and everyone enjoyed their meal. Reviewed and updated bylaws. MONTHL·Y ACTIVITIES~ December 2017 Board Members attended the Christmas Party for the Residents at the AJRCCC Congregate Mcoal Site. Entertainment was provided along with Santa distributing gifts to the residents during their meal. The AJRCCC Nursing Staff enjoyed New Years Eve Cookies (donated by the Radisson); they were distributed to all 3 shifts as a thank you from the Board. STAFFING: Between the months of Oct- Dec 2017; HRD reported that as of Dec 31, 2017 the Anna John Resident Centered Care Community had a total of 36 tribal employees working the 7/24 shifts to care for our Residents. AJRCCC QUARTERLY REPORT~ l" Quarter PERIOD: Oct, Nov & Dec 2017 PAGE 2 OF 2 7 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 01 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Kirby Metoxen, Councilmember Primary Requestor/Submitter: Desirae Hill, Oneida Nation Arts Board Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted 8 of 149 Oneida Nation Arts Board Quarterly Report – 1st​ ​ Quarter (Oct - Dec, 2017) January 30, 2018 Oneida Nation Arts Board Desirae Hill, Chair (Exp. 2021) Marena Bridges, Vice Chair (Exp. 2018) Dawn Walschinski, Secretary (Exp. 2018) Sylvia Cornelius (Exp. 2018) Christine Klimmek (Exp. 2019) Dakota Webster (Exp. 2018) Jackie Zalim (Exp. 2018) Patricia Moore (Exp. 2018) Beth Bashara, ONAP Director Kirby Metoxen, BC Liaison Board Purpose Statement: To provide guidance to the ONAP and to perform the responsibilities granted to the Board under the Dollars for Arts Program policy. Specific responsibilities include, but are not limited to the following: (a) work with ONAP Director and staff in an advisory capacity on issues related to the arts in Oneida, and (b) strive to provide guidance and recommendations in the development of the ONAP and arts programs throughout the community, and (c) receive reports of the ONAP activities and ONAP staff, and (d) evaluate ONAP, (e) approve policies and programs for the overall coordination and administration of the ONAP. Update from the Chair The Fall was an inspired learning time for the Oneida Nation Arts Board as we shook some of the dust that had settled and new and standing members asked lots of questions. The Board spent our time discussing and determining priorities as we set goals for consideration so that we can hone in on what needs to be done in the upcoming year. ONAB held a special meeting the same evening of the DAP Panel Review and allocated funds for DAP. After much inspired discussion, ONAB decided to make DAP a focus in 2018. Board members have also determined they would like to spend more time volunteering and have set intentions to participate in more community arts events in the upcoming year. We continue to struggle with attendance and have implemented an automated reminder service to support in sharing info and meeting reminders with our members. We will be actively recruiting members this year as a few members have either resigned or terms have or will soon be expiring. 9 of 149 Meetings Held October 10, 2017 October 17, 2017 November 20, 2017 December 12, 2017 Vision, Board 2018 Commitments DAP Awards Goals​ (Rescheduled from 11/14) 2018 Strategic Planning Oneida Nation Arts Program Update Administrative Reports Staff includes: Beth Bashara, Director Sherrole Benton, Program Coordinator Programming Reports Dollars for Arts Program:​ A panel review of this year’s projects took place October, 17, 2017. Five people applied for funding and all applicants presented: Betty Willems, Artists for Humanity, Green Bay Civic Symphony, Wanda Anton, Louis Clark, III. A panel of three community members including Jean VanDyke, Laura Laitinen, and Bill Vervoort, reviewed the applications. The panel scored the applications high. This was the first year that requests were less than our total amount to award. Per ONAB approval of allocations, each applicant will be funded the full amount requested. Basket Guild:​ The basket guild has outgrown our space. They moved their materials to the Parish Hall. We will continue to be a resource to the guild. We received a grant to help them with programming for FY18. Sherrole is also planning on writing another grant for a final event that highlights Native basketry in Wisconsin. MOC​ – The summer camp was scheduled to be featured on Wisconsin Life airing on Wisconsin Public Television. The MOC program was inserted between their other features that also included Oneida artist, Mark Fisher. SEEDS: ​FY18 had $22,910 to distribute. To date $15,712.50 has been allocated. There is $7,197.92 remaining. Program shuts down in April. We have funded 14 schools. There are 5 workshops that have happened, reaching 2,101 children with a 100% satisfaction. Future Focus Art Classes February 3 February 5-7 February 10 February 10 February 21 February 24 March 1 March 12 Pow Wow Drum for Father and Son Quilled Earrings SOLD OUT Iroquois Music for Families Pine Needle Basket Workshop Beadwork: Pattern Making and Loom Work Stories and Soup: Writing Course Quillows Baby Moccasins 10 of 149 March 20 April 3 April 13 Raised Beadwork Picture Frame Sock Dolls Strap Dress Upcoming Songwriting Retreat: ​With funding from the National Endowment for the Arts (NEA), we will bring a core group of Wisconsin artists together (Sadie Buck, Wade Fernandez, Annie Humphrey, Elizabeth Hill, Pura Fe), February 4-9 to create and perform original songs. Inspiration “When we use our bodies and voices to the best of our abilities, we are sovereign. No one can take this from us just as no one can give it to us. Sovereignty is of our minds. When we understand and have the freedom of expression, we are sovereign. When we are sovereign we are well.” – Sadie Buck 11 of 149 Oneida Business Committee Agenda Request Deadlines 1. Meeting Date Requested: Instructions 03 / 01 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Request by OBC a Motion to accept the ERB FY '18 1st quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. ERB FY '18 1st quarter report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Daniel Guzman King, Councilmember & Ernie L. Stevens III, Councilmember Primary Requestor/Submitter: Albert "Al" Manders, Chairman/Environmental Resource Board Your Name, Title / Dept. or Tribal Member Additional Requestor: Chad Wilson, Project Manager/Environmental Resource board Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 12 of 149 ENVIRONMENTAL RESOURCE BOARD FY ’18 1st Quarter Report: October, November, December ERB MEMBERSHIP Al Manders, Chair Isaiah Skenandore, Vice-Chair Marlene Garvey, Secretary Ted Hawk Gerald Jordan Tom Oudenhoven Richard Baird Nicole Steeber Oneida Business Committee Liaison: Councilman Ernie Stevens III and Daniel Guzman MINUTES Action Taken October 5:  Motion to approve non-tribal access to Coyote run for RAS program event and bergamot harvest.  Motion recommending that access road and gate to Where the Waterbirds Nest be reopened.  Motion to retro-approve 3rd quarter report and approve 4th quarter draft report.  Motion to approve feast permit request  Motion to approve EH&SD request to designate recently acquired Former Gerzek quarry as a no hunting area. Hearing on October 19:  Citation hearings regarding violation of Domestic Animals Ordinance. Action Taken November 2:  Motion that the chains be removed and road access open to Where the Waterbirds Nest via access road adjacent to Oneida Cemetery.  Motion to approve Grandparent’s Feast request. Action Taken December 14:  Motion to approve emergency rules and schedule for the Domestic Animals Ordinance  Motion to approve the citation schedule for the Public Use of Tribal Lands law.  Motion to approve the ERB Annual Report for the 1/28 GTC meeting. Hearing on December 21:  Citation hearings regarding violation of Domestic Animals Ordinance. FINANCIALS Tribal Contribution October November December $ 301,209 $ 26,098.77 $ 20,923.77 $ 23,101.00 13 of 149 SUMMARY OF ACTIVITIES ▀ Environmental Resource Board holds citation hearings to ensure the enforcement of health and safety measures for the Oneida community and by approving by decision any negotiated stipulations and agreements. ▀ Coordinate work schedule for transfer of hearing authority with LOC, Judiciary, Oneida Police Department and Conservation Department for duties and responsibilities of transferring hearing responsibilities to the Judiciary. This will include seven laws and ordinances, but with primary emphasis on the Hunting, Fishing, and Trapping Law and the Domestic Animals Ordinance. ▀ Coordinate work team to create an all-inclusive citation for the Oneida Nation with Conservation Department, Oneida Judiciary, Oneida Police Department, and Oneida Law Office. Citation to accommodate all civil laws and any new laws down the road such as the future traffic code. ▀ Review of Comprehensive Policy for Board, Committees, and Commissions and participate in work meetings. ▀ Distribution of the Hunting, Fishing, and Trapping Regulations and Fine Schedule as well as the accompanying update of the Hunting, Fishing, and Trapping Law. ▀ New ruling making and fine schedule for the updated Domestic Animal Ordinance which goes into law on January 1, 2018. ▀ New fine schedule for updated Public Use of Tribal Lands law which goes into law on January 1, 2018. ▀ Participation on Budget Development Teams for implementing the objectives for the FY’18 budgets. ▀ Onyota'a:ka Lake management planning for Phase II expansion of lake, walking trail, and recreational amenities. ▀ Non-Tribal Sportmans License Harvest: 2 bucks during gun deer season in Outagamie County and 2 bucks during bow season in Brown County. ▀ Silver Creek Watershed Team update meetings for implementation of nonpoint strategies to reduce phosphorous inputs to watershed and streams from agricultural fields. ▀ Work with Trust Enrollments on Tribal Identification / Land Use cards for identification of Oneida Tribal member spouses, descendants, and dependents. ▀ Review and development of RFP for Food Enterprise Center grant funding in coordination with Planning and Internal Services 14 of 149 ▀ Participation on Legal Resource Center Team for helping create an initial needs plan for the office. Provide onsite Kronos service and temporary technical support for the office. ▀ Assist on project team planning for contract design and permitting for upcoming Silver Creek Trail project. ▀ Other interdepartmental teams activities or coordination efforts that arise on a short-term basis to meet the vision of the Oneida Nation. GOALS # 1 2 3 GOAL STATEMENT Maintenance of laws and regulations related hunting, wildlife, domestic animals, land access and other responsibilities, along with the associated public meeting and hearing responsibilities. Monitor environmental and other projects for compliance with community goals, support Sustainable Community development projects and energy efficiency program development, and appropriate participation on intergovernmental teams. Provide the Oneida community with environmental education through community events and educational outreach with emphasis on access to Oneida public lands, natural resource management and restoration, and surface water protection. OBJECTIVES # OBJECTIVE STATEMENT 1 Approval of updated citation template Approval the citation template. in coordination with OPD, Conservation, and Law Office. Interdepartmental Coordinate transfer of hearing coordination (OPD, authority to the Oneida Judiciary. 2 MEASUREMENT COMPLETION GOAL DATE # (above) December, 1 2017 Spring, 2018 1 January, 2018 1 Judiciary, Law, & Conservation) 3 Monitoring hunting, fishing, & trapping Review of deer levels for natural resource hunting season management goals and adjust rule harvest numbers making accordingly. MEETING REQUIREMENTS The ERB currently holds meetings once a month. Meetings are normally held on the 1st Thursday of each month. Hearings are held as required. ERB also attends Business Committee meetings, other public meetings, and performs volunteer service in the community as required or deemed appropriate by the ERB. Yaw^ko! 15 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 01 1 18 2. General Information: Session: 18] Open D Executive- See instructions for the applicable laws, then choose one: AgendaHeader; LR=e~p~o~rt~s_____________________________________________________________j [8.J Accept as Information only D Action- please describe: 3. Supporting Materials [8.1 Report D Resolution D Contract D Other: .---------------------------, 1.L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~ 3.L________________________j 2L_________________________~ 4L________________________j D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution 0 Budgeted- Grant Funded 0 Unbudgeted 5. Submission Authorized Sponsor I liaison: clrc:e::.hc::ac:ssc.i:..H:::il:ci,_:T:.:ri=b=ai:_:C::h:ca:cir-'m"'a::n:..____________________________________, Primary Requestor/Submitter: Dylan Benton I Oneida Community Library Board Chair Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 16 of 149 ONEIDA COMMUNITY LIBRARY BOARD QUARTERLY REPORT October 2017-December 2017 MISSION STATEMENT: Provide for the informational needs of the Oneida Community while building a collection that reflects our unique Oneida heritage. All persons will have access to current, balanced materials, services and programs that will enrich their information, cultural and recreational needs. NAME OF BOARD: Oneida Community Library Board CONTACT: Dylan Benton, Chair MEMBERS: Bridget John ,Vice Chair Jennifer Hill, Secretary Melinda K Danforth, Member Roxanne Anderson, Member BC UAISION: David Jourdan MINUTES: The following meeting minutes have been approved by the Oneida Community Library Board: October 2017 Regular Meeting November 2017 Regular Meeting December 2017 Regular Meeting BOARD MEMBER ATIENDANCE: October 2017; 3 of 4 attended, 1 excused November 2017; 4 of 4 attended December 2017; 4 of 5 attended, 1 excused ACTION TAKEN: The Board meets at the Library, the second Wednesday ofthe month at 4:30p.m. 17 of 149 HIGHLIGHTS OFTHE LIBRARY October 20l7 OcTECHber Event: board games, and websites introduced that teach and promote coding. Wanda and Kim attended Boo Bash on behalf of the Library. Green Earth Branch helped celebrate 301h anniversary of Green Earth Trailer Court Officer Ed Metoxen helped register bicycles, Barnes and Noble donated gifts for the event and Jaqueline Ninham at Flying Leaf donated helmets .. Lending/borrowing peaked at 1380 for the quarter as the holidays approached. Green Earth received a monetary donation for DVDs, thanks to Pat and Ray Heckner. *Patron count; 2,204 November 2017 Library had to close on Saturdays for a time as a result of staff medical leave. Both branches celebrated Native American Heritage Month spotlighting native american authors such as Joseph Buchac and Sherman Alexie. Green Earth had a reading of Jingle Dancer Jaqueline Ninham displayed her regalia, talked about the dress and taught a bounce step. Green Earth was invited to the NHC for story time twice. 8 classrooms either visited the Library or received outreach. *Patron Count; 3,102 December 2017 YAB, Youth Appreciation Bash took place at the main library the week of the 261h to promote tech and coding games. Hoyan Game Night took place at Green Earth throughout the month. Participants earned raffle tickets for every 20 minutes of reading which earned them a chance to win board games for their family to enjoy. A new stand-alone book shelf was installed in the Health Center for the community to enjoy thanks to the craftsmanship Mike Boivin, husband of Asst. Director Wanda Boivin. Brooke and Evander from the B/C/C team attended the Library Board meeting to update the members on their new role, They have been of great assistance streamlining administrative tasks with the board and offered to help in any way possible. The board and B/C/C staff continue work together effectively. *Patron count; 2,391 R&E 5225840 Library Collection Enhancement Grant Budget: $7,000.00- Spent: $628.00- Positive Variance: $6,372.00 (Grant funds recently posted) 52255860 Library Federated Awards Grant Budget: $29,022.00- Spent: $11 148.00- Positive Variance: $27,874.00 18 of 149 ($3000 in pending book orders. $500 for upcoming staff training) 4225033 Tribal Contribution Budget:$ 376,681.00- Spent: $50,926.00- Positive Variance: $325,755.00 (Staff member on medical leave, no ET replacement. Leaves personnel line with excess.) SPECIAL EVENTS AND TRAVELo Reference Highlights of the library above. UPCOMING EVENTS Library Lover's Beach Party 2-24-18, Teen Tech Week March 3'd-10th, Pancakes! 3/17/18, National Library Week; Open House/Staff Chili Cook-Off 4/14/18 PERSONAL COMMENTSo The Library staff has put together a stellar outline of this years events, with more to come, and continues to work diligently to make both branches of the library a hub for community and family activity. The B/C/C staff is working with the board to standardize B/C/C operations. I recently sent them digital copies of minutes and agendas dating back to 2014 in regards to future website updates for Boards. I have also spoken recently with Stephen Webster in Records Management about paper records and filings the Board holds that date back to at least 2002. We may work together to digitize any necessary historical records. 19 of 149 1 ~--~-~A~~;:;-~;-,£;~-~t~~-~&·c~J;b~~ti'~~nTlflE"' :·.::,:. Museum....SER\'lCEs Ubrary .•.; f=====..!J L _________ -;.... ______ _ Services! ,., ,.;' ONEIDA COMM/.IN/TY LIBRARY PO BOX :JG!S, 201 ELM ST ONEIDA, WI !Sl/I!S!S qzo-asq-2210 HTTP'//ONE/ DA-NSN .GOV/LIBRARY HTTPJ/WWW.FACEBOOK.COM/ ONEIDA .COMM/.INITY.LIBRARY HTTPJ/WWW.TW/TTER.COM/ ONEIDALIBRARYWI HTTP,//WWW.PINTEREST.COM/ ONE!DALIBRARY Our monthly calendars post to Facebook, Check Facebook and our Twitter accounts Par last minute programming changes! Programs & times subject to change due to staf'f'lng, weather, etc. Like us on Plnterest to share Ideas about reading, readlng based activities, craPts and activities related to our programs, goals, and the Oneida culture! Homework help and databases available In the llbrartJ or online at http://www. infosoup. info/resources Artb8 Adrianna PeU\81 Yaw'kol Libr For 2018: Jan 31. May 30, Aug 29. Oct31. ~~~-- Come Write In! We're a CWI site '\J~~0f,, for NaNoWriMo! .-,~--~~-- 21 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: I 01 03 I 18 2. General Information: Session: ~ Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: Reports ~--------------------------------------------------------------~ D Accept as Information only D Action -please describe: Accept First Quarter Report 2018 3. Supporting Materials ~ Report D Resolution D Contract D Other: 1.jMinutes 3. 2.,R&E's 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Author~edSponsor/Liaison: LjK_ir_b~y_M_e_t_o_xe_n_,_C_o_u_n_ci_lm__e_m_b_e_r________________________________~ Primary Requestor/Submitter: Bradley Graham, Chairperson, Oneida Personnel Commission Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 22 of 149 ONEIDA PERSONNEL COMMISSION FY 2018- Quarterly Report First Quarter October, November and December 2017 Submitted by: Bradley Graham NAMES Officers: Members: Bradley Graham, Chairperson/Treasurer Pearl Webster, Vice-Chairperson Sharon Alvarez, Secretary Richard Elm-Hill Jennifer Hill Eric Krawczyk Carol Smith Gerald DeCoteau Jason Martinez Stacey Nieto Patricia Powless Yvonne Jourdan Gary Smith Tina Moore MINUTES All approved minutes have been submitted to the Office of tile Tribal Secretary. October 10, 2017 Regular Meeting (Approved) November 14,2017 Reg{l}ar Meeting (Approved} November21, 2017 Speci_al Meeting (Approved) December 12, 2017 RegularMeeting (Approv(ld) December 4, 2017 Special Meeting (Not-Approved) December 11, 2017 Special Meeting (Not -Approved) FINANCIAL See attached R&E statements for. the months of October, November and December 2017. SPECIAL EVENTS AND TRAVEL No out-of-state travel/trainingoccurredduring this quarter. LOCAL TRAINING Training for the first quarter of this fiscal year included standard initial reviews, grievance hearings, and grievance decisions training which took place in July, August and September. ACTIVITY REPORT-Oneida Personnel Commission .. >: .· . Activity Pre-Screens ) . ·0clober •• 1\:T, 1 . " "?; :~"'f~ Deceih~~r •• I· I~ .•••• ... l'o.ta:rf! ... · . . . ·.• ; • > 14 29 4 47 Interviews 22 17 8 47 Reassignments 2 14 7 23 Initial Reviews 1 2 0 3 Grievances 3 4 6 13 11Page 23 of 149 Deliberations 1 1 0 2 Decision Writing 2 0 0 2 Motion Decisions 2 6 4 12 Regular Meetings 1 1 1 3 Special Meetings 0 1 2 3 Training* 0 3 0 3 Non-Gaming Employees with an advocate Non-Gaming Employees without an advocate Gaming Employees with an advocate Gaming Employees without an advocate Non-Gaming Management with an advocate Non-Gaming 0 2 4 6 1 0 0 1 0 2 0 0 2 5 2 2 -~ 1 1 ~~c 0 0 1~~~ ·-~ ~ ~~~ c : 2 ~~ - 0 0 Management~thout - - an advocate Gaming Management r 0 0 1 with an advocate Gfuning Management 0 0 1 1 without an advocate-~--~.• The numbers witbin_the Reassignment boxes, are the numbers of employees that vJerereassigned into different positions for that specific month. - ~ ~ .. - Training couTO:mean attending oUt-of-state, local training, or in-house training. New commissioners are mentored by existing commissioners during Initial Reviews, Grievance Hearings, Decision Writing,Hearing Officer Responsibilities, and Motion Decisions. This type of involvement is also considered training. PERSONAL COMMENTS - Bradley Graham, Chairman - OPC This Commission has continued to review the proposed Employment Law (draft #21 ), that is cunently at the Legislative Operating Committee (LOC). We have taken the position that this new Law is not favorable to the employment base. This Commission will continue to communicate our perspectives with G.T.C. With that being said, this Commission requests that the Oneida Business Committee include the Oneida Personnel Commission in the General Tribal Council meeting set aside to discuss the proposed Employment Law. Although there have been numerous changes to each draft, one of the issues that this Commission has is that the main area that contributed to the drafts of this proposed law has been the Human Resource Depmiment.(HRD) The proposed law allows 21Page 24 of 149 HRD to make changes that ultimately affect HRD and provides enormous latitude in the hiring process with checks and balances to be the responsibility ofHRD. Starting in FY 2017, this Commission has experienced problems with the process of working with the Employee Protection Policy. Cooperation from departments in terms of investigations and audits of employee protection disclosures has not been supported by the Internal Audit Committee, which is comprised of various members of the Oneida Business Committee and a community member. On December 11, 2017, this Commission met with the Oneida Business Committee pertaining to issues and concerns regarding the application of the Employee Protection Policy and the fact that the Audit Department will not conduct audits/investigations. We were unable to resolvethose issues with the OBC. This Commission had to engage services with API, an agency that specializes in investigations. Due to API's high cost of investigations and the time they took to complete the investigation, we plan to utilize otherresources regarding the disclosures that are filed with the Oneida Personnel Commission. In the future quarterly repmis this Commission will report inconsistencies in the application of policies and procedures regarding hiring practices and grievance procedures this will include th~application of the employee protection policy as it relates to HRD, this will include grievance matters . .. . that have come before this Commission. GOALS AND OBJECTIVES- FY2018 ·· 1. Personnel Commission By-Laws REVISIONS ·.·IN PROGRESS 2. Training Manual . CREVISIONS PENDING AT LOC 3. Updating Qualigcajions for Commissioners 3. Interdepartmental Relationships NEEDS :IMPROVEMENT 4. Updating Personnel Commission SOP's IN PROGRESS IN PROGRESS 5. Continuous Open ~ommunication with GT<::: OBJECTivE STATEMENT- FY 2018 1. Optimize organizational efficiency and effectiveness · 2. ·Learning and gi:owth perspeCtive 3. Owner/customer/stakeholder perspective MEETING REQUIREMENTS Oneida Personnel Commission By-Laws, Article III. Meetings. 3-1 Regular Meetings. The OPC officers shall establish a schedule of regular meetings for the upcoming year beginning in November. Notice of meeting location, agenda and materials shall be forwarded by the Chairperson with the assistance of the Administrator. Robert's Rules of Order shall be used as a guideline for conducting meetings. 3-2 Special Meetings. Special meetings shall be called not less than three (3) days prior to the date of the special meeting. 3-3. Emergency meetings. Emergency meetings shall be scheduled as needed and provide details of the emergency. 3-4 Legislative Sessions. When considering revisions or suggestions to the OPC regarding the labor laws of the Tribe, a Legislative Session may be scheduled to devote a focused exclusive convened working meeting of the OPC to specifically address amendment or revision of existing or proposed labor laws of the Tribe. An internal OPC SOP may be drafted governing the procedures to be followed in implementing such Legislative Session. 3-5 Quorum. A quorum shall consist of a majority of the OPC members. In the absence of the Chairperson and the Vice-Chairperson, the members present at the meeting shall elect a 3JPage 25 of 149 Chairperson Pro Tem to preside over the meeting. FOLLOW-UP :None 41Page 26 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING October 10,2017 -NOON East Wing Conference Room Mission Statement: To develop an employment system that is orderly and fair and one that will benefit the individual worker and strengthen Tribal Programs and Tribal Government. Secretary: A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvonne Jordan, Chairwoman, called the meeting to order at 12:01p.m. Yvonne Jourdan Pearl Webster Jennifer Hill Sharon Alvarez Eric Krawczyk Richard Elm-Hill Carol Smith Patricia Powless Gerald DeCoteau Stacey Nieto Jason Martinez Chairwoman Member Member Treasurer Member Member Member Member Member Member Member Also Present: Gina Buenrostro Administrator Bridget Mendolla-Cornelius Assistant EXCUSED: Bradley Graham Gary Smith Member Vice-Chair MOTION: Sharon Alvarez moved to approve the attendance. SECOND: Pearl Webster MOTION CARRIED UNANIMOUSLY B. Approval of Agenda (5 minutes) Pearl Webster motioned to approve the agenda with changes: New Business: F .1.e. cell phone concerns f. excusing those that have to leave early g. Moving Geraldine to the top of the agenda SECOND: Richard Elm-Hill. MOTION CARRIED UNANIMOUSLY MOTION: C. Review\Approval of Minutes: MOTION: SECOND: September 19, 2017-Regular Eric Krawczyk moved to approve the September 19, 2017, minutes. Sharon Alvarez Oneida Personnel Commission Regular Meeting Minutes of October 10, 2017 Page 1 27 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING October 10, 2017- NOON East Wing Conference Room MOTION CARRIED UNANIMOUSLY D. Tabled Business: NONE E. (3) Old Business: 1. Draft Article for the Kahliwisaks No Action 2. Internal Audit Request dated November 2015 re: (HRD) Information supplied to Commission MOTION: Jason Martinez moved to meet with Internal Audit on November 8, 2017, from 9:00am to 11 :OOam at the Norbert Hill Center to review audit. SECOND: Sharon Alvarez MOTION CARRIED UNANIMOUSLY 3. Employment Law No Action F. New Business: (3) 1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping-( Gina Buenrostro-30 minutes) a. Geraldine Danfmih-Call Logs, and Hiring Summary Report MOTION: Sharon Alvarez moved to create subcommittee, consisting of Gary Smith, Pearl Webster and Richard Elm-Hill to work with HRD pertaining to the call logs and hiring summary repmi along with the issues concerning reassignments. SECOND: Patricia Powless DISCUSSION: 1999-2000's case between OPC and HRD, settled the reassignment issues and how changes can occur, Geraldine wants a team to meet with her to address the issues and reassignment issues, the subcommittee will consist of Gary, Ricard and Pearl. They will meet with HRD on October 27, 2017, at HRD at 9:00am. MOTION CARRIES UNANIMOUSLY b. Quarterly Report (4th quarter-2017) MOTION: Carol Smith moved to approve report with changes. SECOND: Patricia Powless MOTION CARRIES UNANIMOUSLY c. Officer Elections MOTION: Sharon Alvarez moved to defer this item. SECOND: Pearl Webster MOTION CARRIES UNANIMOUSLY Oneida Personnel Commission Regular Meeting Minutes of October 10, 2017 Page 2 28 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING October 10, 2017- NOON East Wing Conference Room d. Bradley Graham requesting time off from October 16, 2017-November 30, 2017 MOTION: Pearl Webster moved to approve request. SECOND: Richard Elm-Hill MOTION CARRIES UNANIMOUSLY e. Cell Phone Usage FYI, for all commissioners to refrain from using their cell phones, during interviews, prescreens, hearing, meetings, ect. f. Commissioners who left early from the meeting MOTION: Sharon Alvarez moved to approve stipends for those that had to leave early from the meeting. SECOND: Stacey Nieto MOTION CARRIES UNANIMOUSLY 2. Financial Report August 2017 MOTION: Pearl Webster moved to approve. SECOND: Patricia Powless MOTION CARRIED UNANIMOUSLY 3. Activity Report September 2017 MOTION: Sharon Alvarez moved to accept the activity repmi. SECOND: Carol Smith MOTION CARRIED UNANIMOUSLY MOTION: Pearl Webster moved to adjourn. SECOND: Richard Elm-Hill MOTION CARRIED UNANIMOUSLY Time: 1:29pm Minutes taken foD Oneida Personnel Commission Regular Meeting Minutes of October 10, 2017 Page 3 29 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING November 14, 2017- NOON East Wing Conference Room Mission Statement: To develop an employment system that is orderly and fair and one that will benefit the individual worker and strengthen Tribal Programs and Tribal Government. Secretary: A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Gary Smith, Vice-Chair, called the meeting to order at 12:02p.m. Gary Smith Pearl Webster Jennifer Hill Sharon Alvarez Richard Elm-Hill Carol Smith Patricia Powless Gerald DeCoteau Stacey Nieto Jason Martinez Tina Moore Bradley Graham Vice-Chair Member Member Treasurer Member Member Member Member Member Member Member Member Also Present: Administrator Gina Buemostro Bridget Mendolla-Comelius Assistant EXCUSED: Yvonne Jourdan Eric Krawczyk Chairwoman Member MOTION: Pearl Webster moved to approve the attendance. SECOND: Richard Elm-Hill MOTION CARRIED UNANIMOUSLY B. Approval of Agenda (5 minutes) Richard Elm-Hill motioned to approve the agenda with changes: New Business: F.l.i. office J. memo SECOND: Jennifer Hill MOTION CARRIED UNANIMOUSLY MOTION: C. Review\Approval of Minutes: October 10, 2017-Regular Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017 1 Page 30 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING November 14,2017 -NOON East Wing Conference Room MOTION: Carol Smith moved to approve the October 10, 2017, minutes. SECOND: Patricia Powless ABSTAIN: Bradley Graham, Tina Moore MOTION CARRIED UNANIMOUSLY D. Tabled Business: NONE E. Old Business: (3) 1. Draft Article for the Kahliwisaks No Action MOTION: Pearl Webster moved to go into executive session SECOND: Sharon Alvarez MOTION CARRIED UNANIMOUSLY Time: 12:28pm MOTION: Sharon Alvarez moved to come out of executive sessiOn SECOND: Bradley Graham MOTION CARRIED UNANIMOUSLY Time: 12:46pm 2. Internal Audit Request dated November 2015 re: (HRD) Update: Audit is still not ready for review, Internal Audit has to present it to the BC for approval. Meeting with the Oneida Business Committee on December 11, 2017, regarding the Employee Protection Policy. Meeting place, NRC, 2nd floor BC conference room, 1:30pm to 3:30pm 3. Employment Law No Action F. New Business: (4) 1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping-(Gina Buenrostro-30 minutes) a. Update-Geraldine Danforth-Call Logs, and Hiring Summary Report b. Dates to meet with the Oneida Business Committee regarding Employee Protection-December 11, 2017@ the NRC, 1:30pm to 3:30pm c. API, cost of investigation Update d. Officer Elections MOTION: Carol Smith moved to defer to December 2017 SECOND: Stacey Nieto MOTION CARRIES UNANIMOUSLY Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017 2 Page 31 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING November 14, 2017- NOON East Wing Conference Room e. Yvonne Jourdan-Time off MOTION: Sharon Alvarez moved to approve Yvonne Jourdan's time request off SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY f. Comments regarding the Employment Law g. Prescreen issues with the Commissions not following through and doing the interviews h. Issues with Commissions dressing sloppy for HRD activities 1. Office Manual MOTION: Bradley Graham moved to approve the changes to the Office Manual & SOP pertaining to filing an appeal SECOND: Stacey Nieto MOTION CARRIED UNANIMOUSLY 2. Financial Report August 2017 MOTION: Bradley Graham moved to defer to next month SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY 3. Activity Report October 2017 MOTION: Jennifer Hill moved to accept the activity report. SECOND: Bradley Graham MOTION CARRIED UNANIMOUSLY 4. 2017 Annual Report MOTION: Sharon Alvarez moved to approve SECOND: Richard Elm-Hill MOTION CARRIED UNANIMOUSLY MOTION: Bradley Graham moved to adjourn SECOND: Richard Elm-Hill MOTION CARRIED UNANIMOUSLY Time: 2:01pm Minutes taken for the Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017 3 Page 32 of 149 ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING November 21,2017 -11:30am Green Conference Room Mission Statement: To develop an employment system that is orderly and fair and one that will benefit the individual worker and strengthen Tribal Programs and Tribal Government. Secretary: A. Call to Order: Attendance (11 :35am) Gate Keeper: Gary Smith, Acting Chairperson, called the meeting to order at 11 :35am Gary Smith Bradley Graham Eric Krawczyk Jason Martinez Patricia Powless Gerald DeCoteau Pearl Webster Tina Moore Richard Elm-Hill Acting Chairperson Member Member Member Member Member Member Member Member Also Present: Bridget A. Mendolla-Cornelius Executive Assistant EXCUSED: Jennifer Hill Stacey Nieto Yvonne Jourdan Member Member Chairperson UNEXCUSED: Sharon Alvarez Carol Smith Treasurer Member MOTION: Eric Krawczyk moved to approve the attendance. SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY B. Approval of Agenda (5 minutes) MOTION: Pearl Webster motioned to approve the agenda. SECOND: Eric Krawczyk seconded the motion. MOTION CARRIED UNANIMOUSLY C. Review\Approval of Minutes: D. Tabled Business: NONE E. Old Business: NONE NONE Oneida Personnel Commission Special Meeting Minutes of November 21, 2017 Page 1 33 of 149 ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING November 21, 2017- 11 :30am Green Conference Room F. New Business: (2) I. Scheduled Reassignments (Bridget A. Mendolla-Cornelius- 5 minutes) 2. Reassignment updates fmm meeting with HRD (Richard Elm-Hill, Gary Smith and Pearl Webster -lhour 25minutes) Bridget A. Mendolla-Cornelius will research/review the history of the reassignment concerns up to item number 25 and report back to the Oneida Personnel Commission to schedule a follow up meeting. MOTION: Eric Krawczyk to adjourn. SECOND: Bradley Graham MOTION CARRIED UNANIMOUSLY Time: 12:50pm Minutes taken for the secretary by Bridget A. Mendolla-Cornelius C:,-n\be< Oneida Personnel Commission Special Meeting Minutes of November 21,2017 Page 2 34 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING December 12, 2017- NOON East Wing Conference Room Mission Statement: To develop an employment system that is orderly and fair and one that will benefit the individual worker and strengthen Tribal Programs and Tribal Government. Secretary: A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Gary Smith, Vice-Chair, called the meeting to order at 12:02p.m. Yvonne Jourdan Chairwoman came in at 12:20pm, out at 1:30pm Gary Smith Vice-Chair Pearl Webster Member Jennifer Hill Member left at 1:30pm Sharon Alvarez Treasurer Richard Elm-Hill Member Carol Smith Member Patricia Powless Member Member Gerald DeCoteau Stacey Nieto Member Member Jason Martinez Tina Moore Member left at 1:15pm Bradley Graham Member Eric Krawczyk Member Also Present: Administrator Gina Buenrostro Bridget Mendolla-Comelius Assistant MOTION: Sharon Alvarez moved to approve the attendance. · SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY B. Approval of Agenda (5 minutes) Eric Krawczyk motioned to approve the agenda with changes: New Business: F.l. b. memo c. EPP meeting from Dec 11, 2017 d. Requests to leave early SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY MOTION: C. Review\Approval of Minutes: MOTION: November 14, 2017-Regular November 21, 2017-Special Richard Elm-Hill moved to approve the November 14, 2017-Regular Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017 1 Page 35 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING December 12, 2017- NOON East Wing Conference Room November 21, 2017-Special minutes. SECOND: Carol Smith MOTION CARRIED UNANIMOUSLY D. Tabled Business: NONE E. Old Business: 0 1. Draft Article for the Kahliwisaks No Action 2. Internal Audit Request dated November 2015 re: (HRD) Update: Audit is still not ready for review, Internal Audit has to present it to the BC for approval. 3. Employment Law No Action F. New Business: (4) 1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping-(Gina Buenrostro-3 0 minutes) a. b. Dates to meet with the Oneida Business Committee regarding Employee Protection-December 11, 2017@ the NHC, 1:30pm to 3:30pm c. API, cost of investigation Update d. Officer Elections MOTION: Carol Smith moved to defer to December 2017 SECOND: Stacey Nieto MOTION CARRIES UNANIMOUSLY e. Yvonne Jourdan-Time off MOTION: Sharon Alvarez moved to approve Yvonne Jourdan's time request off SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY f. Comments regarding the Employment Law g. Prescreen issues with the Commissions not following through and doing the interviews h. Issues with Commissions dressing sloppy for HRD activities 1. Office Manual MOTION: Bradley Graham moved to approve the changes to the Office Manual & SOP pe1iaining to filing an appeal Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017 2 Page 36 of 149 ONEIDA PERSONNNEL COMMISSION REGULAR MEETING December 12,2017- NOON East Wing Conference Room SECOND: Stacey Nieto MOTION CARRIED UNANIMOUSLY 2. Financial Report August 2017 MOTION: Bradley Graham moved to defer to next month SECOND: Jason Martinez MOTION CARRIED UNANIMOUSLY 3. Activity Report October 2017 MOTION: Jennifer Hill moved to accept the activity report. SECOND: Bradley Graham MOTION CARRIED UNANIMOUSLY 4. 2017 Annual Report MOTION: Sharon Alvarez moved to approve SECOND: Richard Elm-Hill MOTION CARRIED UNANIMOUSLY MOTION: Bradley Graham moved to adjourn SECOND: Richard Elm-Hill MOTION CARRIED UNANIMOUSLY Time: 2:01pm Minutes taken for the seerct~ina B~nrostro Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017 3 Page 37 of 149 273007 - PERSONNEL BOARD TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE EPORT RUNDATE/TIME: 11/14/2017 14:37:39 ONEIDA NATION EPORT NAME: PRG REVEXP CBRUNE01 OlOCT/2018 4273007 - PERSONNEL BOARD REVENUE AND EXPENSE SUMMARY FOR THE PERIOD ENDING: 10/31/2017 CURRENT MONTH CLASS DESCRIPTION PRT-ACCNT#-SUB ACTUAL BUDGET YEAR TO DATE VARIANCE ACTUAL BUDGET VARIANCE REVENUE TRIBAL CONTRIBUTION 000-458100-000 TOTAL REVENUE EXPENSES (LABOR/PAYROLL) PERSONNEL WAGE ACCRUAL EXPENSE SALARIES - TRAINING OVERTIME PAID TIME OFF FRINGE BENEFIT FRINGE ACCRUAL EXPENSE 000-502100-000 000-502100-999 000-502110-000 000-503100-000 000-504000-000 000-505000-000 000-505000-999 TOTAL LABOR/PAYROLL EXP. 30,974.30 32,772.00 1,798 30,974 32' 772 1,798 6,735.30 1,620.18 47.14 51.48 862.92 3,337.13 702.47 8,484.00 1,749 (1,620) (47) (51) (863) 566 (702) 6,735 1,620 47 51 863 3,337 702 8,484 1,749 (1, 620) (47) (51) (863) 566 (702) ------------------------------------------------------------------------------------------(1, 798) 30,974.30 32,772.00 30,974 (1,798) 32,772 ---------------- ---------------- ---------------- ---------------- ---------------- ---------------- 3,903.00 3,903 ---------------- ---------------- ---------------- ---------------- ---------------- ---------------13,356.62 12,387.00 (968) 13,355 12,387 (968) ---------------- ---------------- ---------------- ---------------- ---------------- ---------------- EXPENSES (PURCHASES) ---------------- ---------------- ---------------- ---------------- ---------------- ------------------------------- ---------------- ---------------- ---------------- ---------------- ---------------- TOTAL PURCHASES EXPENSES (EXTERNAL & INTERNAL) SUPPLIES & MATERIALS COPY CHARGES TRANSP. & PER DIEM OUTSIDE SERVICES LEGAL SERVICES EMPLOYEE INCENTIVE TRAINING & EDUCATION RENTAL USAGE HEAT & LIGHTS WATER & SEWER TELEPHONE BUSINESS EXPENSE MEETING EXPENSE INSURANCE I/T SUPPLIES & MATERIALS I/T - PRINTING I/T RENT EXPENSE I/T UTILITIES EXPENSE 000-700001-000 000-700010-000 000-701000-000 000-702010-000 000-702400-000 000-705000-000 000-705010-000 000-705202-000 000-705211-000 000-705212-000 000-705213-000 000-705300-000 000-705301-000 000-705500-000 000-750001-000 000-750009-000 000-755201-000 000-755210-000 10' 261.99 128.59 64.61 (3 .52) 37.63 76.76 .09 163.00 56.00 163.00 212.00 5,000.00 109.00 837.00 94.00 375.00 12.00 34.00 13.00 38.00 55.00 12.00 12.00 288.00 163 56 163 (10, 050) 5,000 109 837 (35) 310 16 (4) 13 38 (22) 12 12 288 10,262 129 65 (4) 38 77 163 56 163 212 5,000 109 837 94 375 12 34 13 38 55 12 12 288 163 56 163 (10,050) 5,000 109 837 (35) 310 16 (4) 13 38 (22) 12 12 288 38 of 149 273007 - PERSONNEL BOARD TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE EPORT RUNDATE/TIME: 11/14/2017 14:37:39 ONEIDA NATION CBRUNE01 010CT/2018 4273007 - PERSONNEL BOARD REVENUE AND EXPENSE SUMMARY FOR THE PERIOD ENDING: 10/31/2017 EPORT NAME: PRG_REVEXP CURRENT MONTH CLASS DESCRIPTION PRT-ACCNT#-SUB I/T DEPRECIATION ALLOCATION INDIRECT COSTS INDIRECT COST ACCRUAL EXPENSE STIPENDS STIPENDS STIPENDS STIPENDS STIPENDS 000-755216-000 000-758300-000 000-758300-999 100-705305-000 200-705305-000 400-705305-000 500-705305-000 600-705305-000 TOTAL EXT./INT. EXPENSES TOTAL EXPENSES NET TOTALS ACTUAL 231.93 1,255.35 264.25 2,500.00 550.00 2,250.00 YEAR TO DATE VARIANCE BUDGET ACTUAL BUDGET 7,144.00 413.00 688.00 2,902.00 550.00 (232) (51) (264) 4,644 413 138 652 550 232 1, 255 264 2,500 32' 761.00 1,788 11.00 (11) 1,204.00 VARIANCE 7,144 413 688 2,902 550 (232) (51) (264) 4,644 413 138 652 550 30,973 32,761 1,788 1 11 (10) 550 2,250 1,204 ---------------- ---------------- ---------------- ---------------- ---------------- ---------------2,756 17,617.68 20,374.00 17,618 20,374 2,756 ---------------- ---------------- ---------------- ---------------- ---------------- ---------------30,974.30 39 of 149 273007 - PERSONNEL BOARD TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE EPORT RUNDATE/TIME: 12/13/2017 14:59:46 ONEIDA NATION EPORT NAME: PRG REVEXP CBRUNE01 02NOV/2018 4273007 - PERSONNEL BOARD REVENUE AND EXPENSE SUMMARY FOR THE PERIOD ENDING: 11/30/2017 CURRENT MONTH CLASS DESCRIPTION PRT-ACCNT#-SUB ACTUAL YEAR TO DATE VARIANCE BUDGET ACTUAL BUDGET VARIANCE REVENUE TRIBAL CONTRIBUTION 000-458100-000 TOTAL REVENUE EXPENSES (LABOR/PAYROLL) PERSONNEL WAGE ACCRUAL EXPENSE SALARIES - TRAINING OVERTIME PAID TIME OFF FRINGE BENEFIT FRINGE ACCRUAL EXPENSE 000-502100-000 000-502100-999 000-502110-000 000-503100-000 000-504000-000 000-505000-000 000-505000-999 TOTAL LABOR/PAYROLL EXP. 26,945.11 32,771.00 5,826 57,919 65,543 7,624 5,308.68 (277 .57) 8,481.00 3,172 278 12,044 1,343 47 51 3,217 6,680 587 16,965 4,921 (1,343) (47) (51) (3' 217) 1,127 (587) 126 330 110 330 420 10,000 218 1,670 190 750 20 70 30 80 110 20 20 ------------------------------------------------------------------------------------------26,945.11 32,771.00 57,919 65,543 (5' 826) (7' 624) ---------------- ---------------- ---------------- ---------------- ---------------- ---------------- 2,353.84 3,343.08 (115.73) 3,904.00 (2,354) 561 116 7,807 ------------------------------------------------------------------------------------------1,773 23,969 10,612.30 12,385.00 24,772 803 ---------------- ---------------- ---------------- ---------------- ---------------- ---------------- EXPENSES (PURCHASES) TOTAL PURCHASES EXPENSES (EXTERNAL & INTERNAL) SUPPLIES & MATERIALS 000-700001-000 000-700010-000 COPY CHARGES 000-701000-000 TRANSP. & PER DIEM 000-702010-000 OUTSIDE SERVICES LEGAL SERVICES 000-702400-000 000-705000-000 EMPLOYEE INCENTIVE 000-705010-000 TRAINING & EDUCATION RENTAL USAGE 000-705202-000 HEAT & LIGHTS 000-705211-000 000-705212-000 WATER & SEWER 000-705213-000 TELEPHONE BUSINESS EXPENSE 000-705300-000 000-705301-000 MEETING EXPENSE 000-705500-000 INSURANCE I/T SUPPLIES & MATERIALS 000-750001-000 000-750009-000 I/T - PRINTING SECURITY CHARGES - INTRATRIBAL 000-752040-000 I/T RENT EXPENSE 000-755201-000 125.72 16.99 2,743.50 128.59 203.47 15.22 37.00 76.76 167.00 54.00 167.00 208.00 5,000.00 109.00 833.00 96.00 375.00 8.00 36.00 17.00 42.00 55.00 8.00 8.00 174.07 292.00 41 54 167 191 2,257 109 833 (33) 172 (7) (1) 17 42 (22) 8 8 (174) 292 10,279 2,744 257 268 12 75 154 174 580 204 110 330 (9' 859) 7,256 218 1,670 (67) 482 8 (5) 30 80 (44) 20 20 (174) 580 40 of 149 273007 - PERSONNEL BOARD TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE EPORT RUNDATE/TIME: 12/13/2017 14:59:46 ONEIDA NATION EPORT NAME: PRG REVEXP CBRUNE01 02NOV/2018 4273007 - PERSONNEL BOARD REVENUE AND EXPENSE SUMMARY FOR THE PERIOD ENDING: 11/30/2017 CURRENT MONTH CLASS DESCRIPTION PRT-ACCNT#-SUB I/T UTILITIES EXPENSE I/T DEPRECIATION ALLOCATION INDIRECT COSTS INDIRECT COST ACCRUAL EXPENSE STIPENDS STIPENDS STIPENDS STIPENDS STIPENDS 000-755210-000 000-755216-000 000-758300-000 000-758300-999 100-705305-000 200-705305-000 400-705305-000 500-705305-000 600-705305-000 TOTAL EXT./INT. EXPENSES TOTAL EXPENSES NET TOTALS ACTUAL .08 231.93 1,249.75 (45. 27) 5,875.00 400.00 600.00 4,350.00 150.00 YEAR TO DATE BUDGET VARIANCE ACTUAL BUDGET VARIANCE (464). (92) (219) 5,915 430 230 7,146.00 417.00 692.00 2,898.00 550.00 (232) (41) 45 1,271 17 92 (1,452) 400 464 2,505 219 8,375 400 1,150 6,600 150 14,290 830 1,380 5,800 1,100 32,772.00 5,827 57,921 65,533 7,612 (1. 00) 1 (2) 10 (12) 1,209.00 2' 413 (BOO) 950 ------------------------------------------------------------------------------------------16,332.81 20,387.00 4,054 33,952 40,761 6,809 ---------------- ---------------- ---------------- ---------------- ---------------- ---------------26,945.11 41 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 I 01 I 18 2. General Information: Session: ~ Open AgendaHeader: D Executive- See instructions for the applicable laws, then choose one: LIR_e~p_o_rt_s__________________________________________________________~ D Accept as Information only ~ Action - please describe: Requesting approval of Police Commissions 1st Quarterly Report - October, November, December 2017 3. Supporting Materials ~ Report D Resolution D Contract D Other: 1.'11-st- Q - t-r-ly_R _e_p_o-rt_O _c_t_, N -o -v_,_D_e_c_2_0_1_7________---, 3. 4. 2. D Business Committee signature required 4. Budget Information ~ Budgeted- Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Primary Requestor/Submitter: !Jennifer Webster, Council Member Sandra Reveles, President ~~~~~~~~~-------------------------------------- Your Name, Title I Dept. or Tribal Member Additional Requestor: Lois Strong, Vice President Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 42 of 149 r-'\ =DODDOCJ: One id a Nation Oneida Po lice Commission 3759 W Mason St Ridge view Plaza Suite 4 Oneida WI 54155 Sandra Reveles, President Lois Strong, Vice President Beverly Anderson, Secretary Ko ry Wesaw, Member Vacant Member ONEIDA Lisa Summers, Primary Liaison Ernest Stevens, Primary Liai son Daniel Guzman, Alternate Oneida Police Commission 1st Quarterly Report - October, November December 2017 Due Feb 2 0'" for March I, 2 0 18 CONTACT FOR REPORT Sandra Reveles/Carol Silva MINUTES All approved meeting minutes are submitted to the Tribal Secretary's office qumierly from January 2017 to December 2017. Meetings are held the 4th (fomih) Wednesday of the month at 5:OOPM at Ridge View Plaza, Suite 4. Meetings are open to the public except for Executive Session. SPECIAL EVENTS/MEETINGS • • • • • • The Bylaws were approved on March 2002. The Police Commission has completed the revised Bylaw and will submit when the Comprehensive Policy Governing Boards, Committees and Commission is approved. On 10-30-17 a board member resigned and the position is reposted. Deadline for applications is February 9, 2018. Budget: AsofDecember2017amountspentwas $16,659. On 10-2-17 the Police Commission was represented at the Mandatory benefits meeting at the Radisson. Attended the 10-5-17 Budget meeting at Elderly Services. Attended the Mandatory Exercise at Work Policy Meeting at Radisson. FY20 19 Budget - Per Treasurers request, the Police Commission was represented at the Community Informational meetings on September 28th at NHC, Business Committee Conference Room, October 5th meeting at the Elderly Meal Site and the and October 6th at the Radisson. • Nov 301h the Police Commission and Police Dept attended the "Community Budget Input Session" FY 2019 at Radisson Hotel & Conference. • Board members participated in the Police Depattment Blanket making in December. 43 of 149 1. Staffing The following is a list of positions that the Police Depatiment is authorized and the amount that are staffed as of June. Position Authorized Chief 1 Assistant Chief 1 Lieutenant 1 Sergeant 3 Detective/Sergeant 1 Patrol Officer 12 DARE Officer 1 PSLO 1 Community Resource Officer 1 Office Manager 1 Admin Assistant 1 Dispatch Supervisor 1 Dispatcher 5 Gang Task Force Coordinator 1 Total 31 Staffed 1 1 1 3 1 11 1 1 1 1 1 1 Action 5 1 30 Patrol (Sergeants and Police Officers) and Dispatch (Dispatch Supervisor and Dispatcher) work a rotation of 5 days on, 3 days off. Shifts are 6a-2p, 2p-1 Op, and 1Op to 6a. There are 2-3 officers per shift and 1-2 Dispatchers per shift. Chief, Assistant Chief, Lieutenant, Detective Sergeant, DARE, PSLO, Office Manager, and Admin Assistant work nmmal business hours. Community Resource Officer and Gang Task Force Coordinator work normal business hours, but is available at different times due to programming in the community that may need to be attended. 2. BUDGET/GRANTS FY 18 Budget- $3,959,621 (97% tribal contribution, 2.5% BIA funding, 0.5% grants) YTD UNDERSPENT: $ (39,383.00) Tribal Contribution and overall expenses YTD underspent $39,383.00 Payroll/Fringe benefits YTD underspent $22,639.00 ~ A good mind. A good hea rt. A strong ~re. 000000= ONEIDA 44 of 149 3. Grants Cunently writing for the 2018 Coordinated Tribal Assistance Solicitation (CTAS). Received County Tribal assistance grants for both Brown and Outagamie counties. Qtr 1 OctDec 2016 Qtr 1 Oct Dec 2017 %Change CRIME PREVENTION 1213 1279 5% 4. Incident Type TRAFFIC STOP 340 269 -21% ASSIST 186 164 -13% MOTORIST ASSIST 114 113 -1% WELFARE CHECK 96 86 -10% MEDICAL 86 59 -31% ANIMAL 68 105 35% ACCIDENT 66 67 1% BUILDING SECURITY 63 138 54% SUSPICIOUS VEHICLE 59 63 6% TRAFFIC SAFETY INCIDENTS 45 317 86% SUSPICIOUS SITUATION 43 52 17% WARRANT 40 36 -10% DRUGS 39 40 3% DISTURBANCE 37 34 -8% 911 HANG UP 36 14 -61% ALARM 34 48 29% CIVIL PROCESS 34 50 32% THEFT 31 29 -6% CIVIL MATTER 30 29 -3% RECKLESS DRIVING 29 33 12% MISCELLANEOUS 28 21 -25% TRAFFIC HAZARD 20 36 44% SUSPICIOUS PERSON 18 13 -28% HARASSMENT 16 17 6% JUVENILE COMPLAINTS 16 22 27% TRESPASSING 15 15 0% TRANSPORT 13 4 -69% DOMESTIC DISTURBANCE 13 14 7% ABANDONED VEHICLE 11 12 8% ~ 000000= A good mind. A good heart. A strong fire. ONEIDA 45 of 149 DAMAG ETOPROP ERTY 10 18 44% RUNAWAY 10 9 -10% LOST / FOUND 9 11 18% ALCOHOL 8 5 -38% BURGLARY 7 2 -71% ORDINANC E 7 10 30% W EAPON 7 2 -71% BATTERY 6 5 -17% 911 ASSIST 6 3 -50% FRAUD 6 2 -67% FIRE ALARM 5 4 -20% AU TO THEFT 5 8 38% OPEN DOOR 5 3 -40% RETAIL TH EFT 4 2 -50% SEX OFFENS E 4 3 -25% TRUANCY 4 0 -100% DISORD ERLY CONDUCT 4 5 25% FIRE CALL 3 2 -33% CARBON MONOXIDE 3 1 -67% VIOLATION OF COURT ORDER 3 3 0% ACCIDENT WITH INJURY 2 3 33% FIREWORKS 2 0 -100% DEATH 2 0 -100% NOISE COMPLAINT 2 2 0% MISSING PERSON 1 1 0% FORGERY 1 0 -100% BOMB THREAT 1 0 -100% PARKING COMPLAINT 0 4 100% 2966 3287 11% Drug Related Gang Related TOTALS 5. CUSTODIAL ARRESTS Total Alcohol Related BROWN COUNTY THIS 1/4 LAST 1/4 158 95 18 37 55 59 0 0 OUTAGAMIE COUNTY THIS 1/4 LAST 1/4 65 11 20 0 108 40 24 ~ OOOOCJ() A good mind. A good heart. A strong fi re. ONEIDA 46 of 149 Note: Some may be drug, alcohol and gang related anests and theses only show the number of arrests, but may be counted more than once. 6. TRAFFIC CITATIONS This 1/4 Last 1/4 BROWN 60 40 OUTAGAMI E 16 28 TRIBAL CITATIONS 5 5 7. RES PONSE TIM ES This 1/4 Last 1/4 EMERGENCY NON EMERGENCY 8:51 8:28 3:58 8:03 8. MUTUAL AID This 1/4 164 Last 1/4 203 9. DRUG OVERDOSES This 1/4 Last 1/4 1 10 9a. This 114 (1) Cocaine 9b. Last 114 (2) Methamphetamine (1) Heroin/Fentanyl (Narcan was not deployed) (2) Unknown Drugs Remaining (5) Overdoses were intentional suicide attempts. 10. Mutual Aid All the sworn staff is deputized in Brown County- if a request is made for our Officers to respond off the Reservation, we are able to do so within Brown County. We are able to request Mutual Aid from other jurisdictions outside the reservation in time of need . r'\ OODDOO A good min d. A good hear t. A strong fire. ONEIDA 47 of 149 In Outagamie County, the Officers are deputized within the reservation boundaries - the Officers are not able to respond outside of the boundaries of the reservation. We are only able to request assistance from Outagamie County and if additional assistance is required, the Outagamie County Sheriffs Depmiment would have to make the request. 11. Activity /Training Dispatcher has a new employee currently in training. We have one officer in field training and two officers attending the Police Academy at Northeast Wisconsin Technical College. All staff completed CPR/First Aid training. All field training officers attended updated training. Community Resource Officer Latsi Hill has been involved with the Tribal Action Plan (TAP) as it moves forward toward implementation. 12. Oneida Gang Task Force Coordinator Work daily with the youth involved in the Yethiyatanunha Program, cunently with 12 students getting their high school diplomas, we have 6 seniors of whom we are working on future goals and benchmarks and are cunently going through College of Menominee Nation Readiness course. We have a father to be going through parenting courses. Youth pmiicipate in cunent events, and group activities that revolve around self-esteem, defining their triggers, and learning better strategies to deal with day to day life. Worked on the TAP to create subcommittee, I am cunently working on goalS, Youth development in an effort to create more programming after school, on weekends and during the summer to provide intervention and prevention for the Nation's youth. 13. Conservation Calls For Service: 16 Calls For Service included animal calls, hunting, fishing and trapping violations Contacts: 162 Contacts made during calls for service and patrol Citations: 0 Warnings: 28 Warnings issued for minor hunting and fishing violations Attended Native American Fish and Wildlife training. 14. Internal Security There were 93 8 Incident Reports during the qumier of October 17 -December 17. The following is in part, a breakdown: ~ =000000 A good mind. A good hea rt. A strong fire. ONEIDA 48 of 149 Customer/Employee Dispute Keywatcher Medical Propetty Damage Suspicious Activity Unsecure Door Vehicle Assists 01 269 118 22 42 13 96 Emergency Drop Lost/Missing Item Procedure Infraction Customer Removal Suspicious Cunency Variance 22 01 147 131 10 66 '"' (X](JQQ() A good mind. A good heart. A strong fire. ONEIDA 49 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I I 18 2. General Information: Session: ~ Open D Executive- See instructions for the applicable laws, then choose one: Jother - type reason Agenda Header: ~ Reports L-~------------------------------------------------------------~ Accept as Information only D Action - please describe: 3. Supporting Materials D Contract D Resolution ~ Report ~ Other: 1.'1F-ly-e-rs--------------------------------, 3. 4. 2. D Business Committee signature required 4. Budget Information ~ Budgeted- Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: IErnest L. Stevens Ill, Council member Primary Requestor/Submitter: Tanya Webster- Oneida Pow-wow Committee Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 50 of 149 Oneida Pow-wow Committee 1st Quarter Report Chair- Tanya Webster Vice Chair- Wayne Silas Jr. Treasurer - Rosa Laster Secretary-Yaziman Metoxen Vicki Cornelius - Committee Member Jeremy King - Committee Member William King - Committee Member Teresa Schuman- Committee Member Wordon "Shane" - Committee Member Webster OBC Liaison: Ernest Stevens III & Jenny Webster MEETING REQUIREMENTS The Powwow Committee shall be appointed by the OBC. The regular meeting time, place, and agenda shall be determined at a regular meeting. If no designation is made by the Powwow Committee, the regular meeting shall be the first Tuesday of the month. Our meetings are always held at the Skenandoah Complex in Conference Room Cat 4:45PM. Stipends are currently $50 per month. During Powwows there is a stipend of $200 per day for members in charge of or working at services. (Security, carts, parking, tabulations, registration, admissions, concessions, etc.) MINUTES Our monthly minutes and meeting announcements shall be sent to Brooke Doxtator BBC Supervisor, The general Boards Mailbox, OBC Liaison and alternate. POW-WOWS Three Sister's Pow-wow We had our annual Three Sister's Pow-wow at the Radisson in the three clan's ballroom on November 11,2017. The pow-wow was bit slower than normal. There was another pow-wow in State of Wisconsin on the same day. We offered a drum split and had 7 drums show up which is not a lot but is average for this pow wow. We had 119 registered dancers. We had 19 craft vendors and 1 education vendor which is always good for our customers and our revenue line item. The Three Sister's Pow-wow in 2016 had almost the same number of drums, dancers, and vendors. Overall the pow-wow went well. Flyer attached for Three Sister's. 51 of 149 Upcoming Honor the Youth Pow-wow- February 17, 2018 Contract with the Radisson is all set Our supply Advance has been approved and submitted Our Sound Systems is contracted. We had a youth Poster contest for our Flyer this year. (Flyer attached) Jossalyn Metoxen (an 8111 grader from O.N.E.S won the contest) All of our Head-staff, Head-dancers, & Specials are confirmed- Flyer attached Both of our Head Dancers and one arena director are youth. Preparation will continue until the pow-wow is here. Our 22 vendor spots filled up in Mid-January. Owista Taxes will be sponsoring our Tiny Tot payouts this year. The Flyer is attached for this pow-wow. UPCOMING Our flyer design has been finalized. (Attached) Flyer- We have the information and price money finished also but need confirmation on some of the information before it can go to printing. We have all of our head-staff selected and confirmed. We have our prize money finalized. We have hotel rooms reserved for all of our head-staff. Our letters inviting vendors were mailed out. This year we will be doing something new - We are putting up a fundraising booth for the weekend with time slots being reserved for local fundraisers. Preparation will continue until the pow-wow is here. ACTIONS TAKEN Fundraising will become a priority throughout the fiscal year. We had a chili stand at Big Apple Fest and have done some raffles already this year. We will be scheduling bingo raffle dates at our next regular meeting. GOALS AND OBJECTIVE Our main goal is to coordinate three annual powwows with our approved tribal budget and fundraising efforts. A second goal is to generate revenues thru raffles, concessions, admissions, (July only), donations, and vendor booth sales. 52 of 149 November 11th, 2017 Radisson Hotel & Conference Center (Three Clans Ballroom) Grand Entry at 1 pm & 7 pm Registration closes at 4:30 pm Sharp Head Dancers: TBA Smoke Dance Singer: Bradley Grandquist Area Director: Sapatis Webster MC: Dylan Prescott All Drums Welcome - Drum Split Dancing, Singing, Vendors and Raffle Items Public is Welcome Minors to be accompanied by an Adult Specials: LucR.of the Draw - Mens. - · · <'::, - - ' .. -_- ' ' • 1±··;; Sponsored by Oneida Pow-wow Committee LucR of the Draw - Womens Sponsored by Oneida Pow-wow Committee · SmoRe Dance Special SmoRe Dance Battle Men vs. Women "Sponsorea by Oneida .Pow-wow Co,"nzmittee . All .Vendors Welcome ,, uAll vendors will be assign~d a spot once payment is received. F:irst conieJirstAssigned" for payments please call920-496-.S311. 53 of 149 POSTER [ONTEST Oneida Pow-:-wow Committee is sponsoring a poster contest to be used for our Honor the Youth Pow-wow on February 17th, 2017 Requirement: Artist must be 17 or younger Theme is "Native Youth" Size 8.5 x 11" They can use anything to create the poster ex. Crayon, colored pencil, paint, etc. No Type on the entries- (artwork only) Deadline: Friday December 8th, 2017 at 4:30PM Please get all entries to the Skenandoah Complex 909 Packerland Dr, Green Bay WI Ask for Tonya or Teresa when submitting All entries will be property of the Oneida Pow-wow Committee 54 of 149 o11or tfte Youtft POW WOW Saturday, February 17, 2018 Radisson Hotel & Conference Center Grand Entry 1 PM & 7 PM Public Welcome All Drums Welcome - Drum Split Host Drums: Savage Creek & Ho-Chunk Station MC: Ronnie Goodeagle Arena Director- Floyd Silas Ill Smoke Dance Singer- TBA Head Dancers: Roman Rasmussen & Kamaben White . Specials: Jr. Girls & Boys I Teen G~rls ~ Teen Boys I All Ages Smoke Sponsored l:)y Oneida Pow-wow Committee . ' ' , r I " Head Young Lady Dance~ ~pecial J'BA Sponsored by Kamab!!n Calling all 17 and under Grass Dancers, i ... .. f I f Grass Dance Special, jackets and cash prizes Sponsored by Roman Rasmussen and Family ' ' Vendors Welcome All vendors will be assigned a spot after payment is received. First come first assigned for payments please call (920) 496-5311. Please call (920) 494-7300 to reserve a room at the Radisson. Please ask for Oneida Vendor rate. For more information please contact: Tonya Webster at (920) 362-5425 or Rosa Laster at (920) 548-0122 Artwork by J ossalyn Metoxen 8th Grade, O .N .E.S . . 55 of 149 56 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 3 I 1 I 18 2. General Information: Session: 1ZJ Open 0 AgendaHeader: Executive- See instructions for the applicable laws, then choose one: ~IR_e_p_or_t_s________________________________________________________~ 0 Accept as Information only 1ZJ Action - please describe: Requesting approval of ONVAC 1st Quarterly Report- October, November, December 2017 3. Supporting Materials IZI Report 0 Resolution 0 Contract 0 Other: 1~Report Oct, Nov, Dec 2017 due 2-20-18 3. 2. 4. 0 Business Committee signature required 4. Budget Information IZI Budgeted -Tribal Contribution 0 Budgeted- Grant Funded 0 Unbudgeted 5. Submission Authorized Sponsor I Liaison: Primary Requestor/Submitter: Additional Requestor: !Jennifer Webster, Council Member Jim Martin, Chairman Your Name, Title I Dept. or Tribal Member ----~~---------------------------------------------- John Breuninger, Secretary Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 57 of 149 James Martin, Chairman Gerald Cornelius, Vice Chairman John L. Breuninger, Secretary Arthur Cornelius Floyd J. Hill II Kenneth House Benjamin Skenandore Nathan Smith Carol Silva MEETINGS: Oct Nov Dec A good mind. A good heart. A strong fire. Kerry Metoxen - Veterans Service Officer Jennifer Webster- Primary Liaison Lisa Summers -- Alternate Daniel Guzman - Alternate ONEIDA 10,2017 14,2017 12,2017 The purpose ofthe Oneida Veterans Advisory Committee (ONVAC) is to serve as an advisory body to the Oneida Veterans Service Office in all matters related to the Oneida Tribe Veteran's rights and benefits and veterans affairs issues, and to protect the honor and integrity of the Oneida Tribe and all veterans who served honorably in the United States Armed Forces. It shall be the purpose of the ONVAC to provide advice and constructive input to the veterans Service Office Director on all veterans' affairs and/or issues in order that the Office can formulate veteran services and programs for the Oneida Veterans. ONVAC coordinates veteran events with the assistance of the Veterans Service Office and other organized groups that are representatives of Oneida Veterans and the Oneida Tribe. Summary Points: 1st Quarterly Report: Oct 2017 thru December 2017 ONVAC is requesting to participate in the National Native American Memorial Dedication in Washington DC in 2020. Per Business Committee member request, this item will be brought up at every quarterly meeting for the purpose of notification that we (ONVAC) will be requesting additional resources in our FY 2020 Budget request. We will obtain cost estimates for trip for our nine member Committee and include them in our next Quarterly Report. BUDGET: As of December 2017, ONVAC has spent approximately $1,293.00 which is in compliance with our approved budget. Majority of our spending is in the 3rd and 4th quarter. ONVAC member attended the requested budget meetings. • ONVAC was represented at the 10-5-17 Budget meeting at Elderly Services. • FY20 19 Budget- Per Treasurers request, ONVAC was represented at the Community Informational meetings on September 28th at NHC, Business Committee Conference Room, October 5th meeting at the Elderly Meal Site and the and October 6th at the Radisson. • Nov 30th ONVAC was represented at the "Community Budget Input Session" FY 2019 at Radisson Hotel & Conference. It is the intent of our Committee to work with the Budget Office and remain current with all of the budget formulation requirements. PO Box 365 • Oneida, WI 54155-0365 oneida-nm.gov 58 of 149 JOSIAH POWLESS MEMORIAL: The ONVAC has included the grandchildren of Dr. Powless (Roy Huff and Betty Bins) in several meetings within which the proposed memorial has been discussed. John Breuninger is following up with 2-3 monument companies to get bids for a comparable marker. Once the costs, location and proposed implementation are completed, the family will be notified and invited back to our next ONVAC meeting for their input on the inscription. We are also considering a very large "arrowhead shaped stone" which may be available at a reasonable price and we wish to have this stone mounted within a designed Memorial Wall site with future inscriptions/recognitions affixed upon the stone. ONVAC discussed this option very thoroughly and decided to have the Veterans Service Officer (VSO) follow-up on the actual cost as well as the associated movement and placement costs. In addition, we will have to decide on the type of plaque(s) to be placed on the stone as well as those associated costs. Finally, still working on the previous medal to upgrade to Medal of Honor for Dr. Josiah Powless, this is a very timely process which may take approximately 5 years to complete. Kerry Metoxen, VSO reported that the Application Process for the "upgrade" of the Dr. Powless Award was submitted and the application was returned because it did not fall within the original timeline. Therefore, Mr. Metoxen resent the application to start the process over. The request went to the Records Retrieval storage area in St. Louis. Regarding the proposed "monument" Mr. Breuninger will get a final bid from Mark Pasowicv and then we can start raising the necessary funding for the monument. The family members will be invited to the next meeting to discuss the location and the wording and picture to be placed on the memorial stone. The ONVAC voted to locate the monument adjacent to the Memorial Wall and will finalize this discussion with the family. VETERAN SERVICE OFFICE: ONVAC continues to work with the VSO on the following items: 1. The development and implementation of an Oneida Veteran Data Base. Our intent is to get an accurate as possible listing of all of our Oneida Veterans. The Trust/Enrollment Committee denied our request to add a box on the Per Capita forms. Therefore, ONVAC & the Veterans department will be working on a mail out to all 18 years and older Tribal members requesting their response of they individually and/or any household members who may have served in any of the United States Armed Services and can prove so by providing a DD-214 (discharge paper). 2. Assisting our Communities' Veterans and Veteran Organizations. 3. Continuous upgrading and maintenance on the Veteran's Memorial Site along HWY 54. The ONVAC wishes to thank the Department ofPublic Works (DPW) and the Tourism Department for their continued support with our efforts. We would also like to recognize Mick Davister a non-Native Veteran who assists with maintaining the park site on a voluntary basis. 4. Selling and acquiring and installation of"pavers" for Veterans at the Memorial Site. As of 10-10-17 we have a total of279 pavers. 5. ONVAC continues to work with the VSO to have all Civil War headstones replaced at all local cemeteries. This is a continuing process. A good mind. A good heart. A strong fire. "' ONEIDA :000000= 59 of 149 6. The ONVAC and VSO continue to collaborate with all ofthe Oneida Veterans Organizations in serving as Honor and Color Guards for GTC and other Organizational Meetings, external Veterans Activities, meetings, funerals, etc. 7. ONVAC and the VSO are also communicating and coordinating Veteran Events with the SEOTS Veterans organization. 8. ONVAC is working on updating the bylaws due to the new Comprehensive Policy Governing Boards, Committees and Commission. SPECIAL EVENTS ONVAC remains engaged in extracurricular activities within our Oneida Community and have assisted the Veterans Service Officer with Veterans Meetings, celebration meals, etc. Attendance at these events have been very good and it is great to have our Community Veterans participating in these events, along with their respective families. • • • • • • • A Wild Game Feast was held on November 21, 17 and it was a well received community event. Participated in Meet and Greet with Congressman Mark Gallagher on Nov i 11 at the Radisson Color Guard Requests: November i 11 for the Indigenous Nations Food Summit and the second on November 15 for the National Native Nurses Meeting. Both at the Radisson and ONVAC will cover both requests. Honor Flights: Badger Honor Flights from Green Bay and Milwaukee will continue later in the year and the Organization is requesting someone from Oneida to sit on the Honor Flights Board. ONVAC felt that Kerry Metoxen should be the Oneida Representative. ONVAC participated in decorating a tree on the bridge on Hwy 54. A Tree Lighting Ceremony the VSO and ONV AC provided hot dogs and chili as well as hot coffee, chocolate and apple cider. Opening Night was spectacular and all of our food and drink was "sold-out." Hot dogs and chili bowl will be $1 each and the drinks are free. Raised $300 and money given to Recreation for Breakfast with Santa. ONVAC members assisted in with this community event. A Color Guard request was sent from the Oneida Nation High School for the opening basketball game, however, this request was CANCELLED. GOALS AND OBJECTIVES It is the Mission of ONVAC to ensure the Oneida Veterans are provided with quality service and assistance in the delivery of entitlement and benefits due the Oneida Veteran and their families. ONVAC accepts the responsibility to advocate for Oneida Veterans and their families, while protecting the integrity of the Veteran Community of the Oneida Nation A good mind. A good heart. A strong fire. ~ ONEIDA 60 of 149 MEETING REQUIREMENTS ONVAC meetings are held the second Tuesday of each month at 5:00 pm at the Oneida Veterans Office at 134 Riverdale Drive, Oneida. ONVAC also holds "special meetings" as appropriate, to conduct business on issues of immediate concern and/or is directed by the Oneida Business Committee. All meetings are open to the public. A good mind. A good heart. A strong fire. ONEIDA 61 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 01 I 18 2. General Information: Session: [8] Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header; Reports ~~~~~~~~~~~~~~~~~~~~~~ [8] Accept as Information only 0 Action- please describe: 3. Supporting Materials [8J Report O Resolution D Contract D Other: .-~~~~~~~~~~-, 3.L__ _ _ _ _ _ _ _ _ _ _ _---" 2. L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ 4. L-~~~~~------~~-" D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized 5ponsor I Liaison: Primary Requestor/Submitter: K::ir:::b.,y_.M::_e:::l:::Oc.:X:_enco,c:C::o::u::.n:.:c:cil:cM:::e::_m::_b:ce:::r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _---" cl Mark W. Powless I Manager SEOTS Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Tide I Dept. Page1 of2 62 of 149 It shall be the purpose of the Southeastern Oneida Tribal Services (SEOTS) Advisory Board to provide advice and constructive input to the SEOTS Director in order that the SEOTS office can formulate social services and programs for the Oneida people residing in Southeastern Wisconsin. Each member of the Board shall act as an ambassador for the SEOTS program by promoting its mission whenever possible; shall review the program's budget; shall guide and advise SEOTS administration and shall adhere to the appropriate chain of command in any and all relative communications with the Oneida Business Committee. Vacant Vacant Vacant Vacant Vacant Due to the terms of two Board members' terms ending in November of 2017 and three more Board members' terms ending in January 2018, the SEOTS Board is currently at one member. This is a unique situation not experienced by the Board in the past. New applicants have applied and are awaiting a date to be sworn in. This report has been prepared and submitted by the SEOTS Manager. Diane Hill is a new Board member who has not yet attended a meeting. 63 of 149 SEOTS' Mission is strengthening our cultural connection and providing services and programs to enhance the well-being of QnAyote?a-ka living in southeastern Wisconsin. Service Area Population: 2,143 (December 31,2017- Oneida Enrollments Department) Incoming Phone Calls: 2,585 Notable Events: Native American Craft Fair and Soup Sale (November 2017-196 Attendees), SEOTS Community Holiday Party (December 2017-133 Attendees • Seeking to establish Board training. • Board was in the process of revising their Board by-laws when the Board lost quorum due to terms ending. • Young Women's Group, Third Saturday of each month, 1:00pm-4:00pm • Community Suicide Prevention Training, Saturday, January 27, 1:00pm-2:30pm • Empower You: Cancer Prevention, Saturday, March 24, 11:00am-3:00pm 64 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 01 I 18 2. General Information: Session: rgJ Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: D Accept as Information only rgJ Action - please describe: Requirement in ONCOA Bylaws to submit quarterly reports to the OBC. 3. Supporting Materials rgj Report D Resolution D Contract D Other: r-------------------------------~ 1. 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted - Grant Funded D Unbudgeted 5. Submission AuthorizedSponsor/Uaison: LIL_is_a_S_u_m_m_e_r~~-S_e_cr_e_~-~~----------------------------------~ Primary Requestor/Submitter: Patricia Lassila, ONCOA Chairwoman Your Name, Title I Dept. or Tribal Member Additional Requestor: Lois Strong, ONCOA Coordinator Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 65 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 MISSION: ONCOA ADVOCATES FOR ALL SERVICES THAT PLACE PRIORITY ON THE WELL-BEING OF OUR ELDERS ONEIDA NATION COMMISSION ON AGING Patricia Lassila, Chairwoman Carol Elm, Member Arlie Doxtator, Vice Chairman Mary Ann Kruckeberg, Member Dale Webster, Secretary Lois Powless, Member Eugene Danforth, Member Cristina Danforth, Member (resigned 11/22/17) Dellora Cornelius, Member Florence Petri, Member (new, effective 12/13/17) Primary Focus Areas for ONCOA ~ Long Term Care Services & Support- Alzheimer's & Other Dementia Diseases; Affordable & Accessible Elder Housing; Adult Day Care Services; and Personal Care Agency ~ Communication -- Tribal Elders, Elder Service Staff and Community ~ Training & Education -- ONCOA and staff ONCOA Meetings October November December 2017 October 10 October 24 November4 November 14 November 18 December 13 December28 FINANCIALS* Our financial report for period ending December 2017 shows that ONCOA has a positive variance. The state-wide and national trainings ONCOA attends most often occur during the last quarter of the year. MINUTES All approved minutes are submitted to the Tribal Secretary's office monthly. COMMENTARY OPERATIONS, EDUCATION & TRAINING 1. ONCOA Bylaws review (waiting on revised Comprehensive Bylaws for Boards, Committees, & Commissions) 2. Tribal Budget Process FY18, FY19, FY20 (ongoing) 3. Tribal Aging Unit Three Year Plan 2015-2018 (assessment & review of current plans) 4. Tribal Aging Unit Three Year Plan 2019-2021 (developing new plan) 5. Oneida Long Term Care Group (Money Follows the Person Project) 1 66 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 6. Title V Staff (Senior Community Services Employment Program/Federal Funding; application pending) 7. Oneida Nutrition Advisory Board (monthly; mandatory with Federal funding source) 8. Elder Service All Staff Meetings (monthly) 9. Wisconsin Tribal Long Term Care Study Group (Tribal Operated Waiver Plan) 10. Brown County Aging & Disability Resource Center (ADRC; ONCOA representative) 11. Outagamie County Aging & Disability Resource Center (ADRC: ONCOA representative) 12. Wisconsin Tribal Aging Unit Association Meetings (Bimonthly meeting) 13. Webinars (in-house training) 14. Alzheimer's Conference (Nov 2017 & May 2018) 15. National Conference: National Indian Council on Aging- September 2018 16. State Conference: Alzheimer's & Other Dementias- May 2018 17. State Conference: Long Term Service & Supports (Sponsor: GWAAR)- Sept 2018 PROJECTS & INITIATIVES • Alzheimer's Awareness & Research collaboration with UWMadison Research Center Dementia Diagnostic clinic 0 0 Memory Screening Event 0 Alzheimer's Advisory Board • ONCOA Annual Orientation • Annual Elder Expo • Elder Village II (11-14 cottages) • Elder Tree II • Community Outreach Events with • Adult Day Care Services CIP (concept plan) • CIP#OS-013 Elder Apartment Garages • Elder Service Apartment Security Cameras with Elder Services • Elders Memorial Garden CIP • Solar Deployment in Oneida (support) • Conferences/training (Long Term Care; Alzheimer's & Other Dementias; Oneida cultural events) Long Term Care Study Group Wis • Oneida Elders Tribes & State (Planning for Tribal • Money Follows the Person Grant (Monies to be used for developing Operated Waiver) • Hemp Production in Oneida (support) Personal Care Agency) 2 67 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 COMMENTARY Elder Services & ONCOA • A professional working relationship continues to grow with Elijah Metoxen the current Elder Service Program Manager. With the hiring of an assistance ES program Manager and two administrative assistants, the administrative portion of Elder Service is taking shape. More recently, we have met with Elijah Metoxen and a need to hire 6 employees was discussed. We see a need to hire these individuals to meet the needs of the elder community. Note: Oneida Enrollment Statistics show that the Oneida Elders in Wisconsin have increased by 128% from 1999 to 2016. • Elder Services management sent ONCOA a copy of the revised Elder Services Organization Chart. We are still waiting for the Comprehensive Re-Organization Plan for Elder Services from the Governmental Services Department Division Director (GSD Director.) and the Elder Services Manager. This request dates back to October 2016. There must be a plan which was generated from the revised Elder Services Organization Chart. ONCOA requests the Oneida Business Committee to provide a copy of the Comprehensive Re-Organization Plan for Elder Services to ONCO A. Treasurer's Budget Planning- FY2019, FY2020, & FY2021 • Prior to the GTC meeting on the FY20 18 Budget, a community information session was held. At October 8, 2017, GTC meeting the FY2018 budget was approved. • On November 30, 2017, a Community Budget Information meeting occurred to gather input on what the Oneida Citizens wanted to see in the FY2019 budget. An Executive Analysis ofthe experience from the ONCOA group was submitted to the Treasurer and CFO. We will begin work on a Triennial Budget in January 2018. It is expected that the ONCOA budget will remain the same. The only variance will be the Treasurer's mandates such as employment costs, indirect costs and fringe rate. Elder Tree I • ONCOA has been informed that the original Elder Tree I will not continue as the proposed grant was not selected for funding. The !Pads which were returned to ONCOA are now the property of ONCOA and we can return them to members of the Elder Tree Project I. This will allow those elders to stay connected to various websites they have been using. Elder Tree II- January 2018 • This project is a new grant opportunity for elders. It is called Helping Older Patients witlt Multiple Cltronic Conditions. It's a test of an updated Elder Tree system where the focus is on older adults with poorer health and it has a "Clinician Report" which connects Elder Tree II to their doctor's office. The doctor can be alerted to any worsening health symptoms automatically by the Elder Tree II system. • The plan is to see if elders with multiple chronic conditions will see improved quality of life and health outcomes from using Elder Tree with the Clinician Report compared to those who do not get Elder Tree with Clinician Report 3 68 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 • Debra Danforth, OCHC Operations Director, is reviewing the proposal to determine if the Oneida Health Center would like to participate. Elder Village - Redesign of Phase II of ten Cottages • Affordable and accessible housing for our elders is a priority need in our community. To address this need, ONCOA played a major role in identifying the Elder Village Concept as a neighborhood that would enhance "Quality of Life Principles" for elders. The cottages are unique with materials, varied layout, and are in a park-like settings with ample green space surrounding the homes. There is a trail connecting to other Oneida areas like Site I, Turtle School, and eventually Site II. The Elder Village homes meet the minimum ADA standards. • A Project Team has been formed to redesign Phase II of the next ten cottages. Representatives include the following areas: ONCOA, Oneida Housing Authority, Senior Architect, Planning, and Solar Energy, • The plan is to start over with the redesign instead of modifying the existing plan and to take into account the best quality of life needs for the elder. There will be some minor adjustments for the future cottages as well as considering smaller units to keep cost down. Solar panels for future homes were discussed. The bedrooms and garages need ADA clearance. We need to have a discussion about the total costs of the cottages. It's not just about the design. For example, the bidding package could be broken down so we get more potential contractors working at the same time. • Status of December: With the delays of completing the architectural designs, it is expected that the bids for construction will go out in early FY2018 and actual construction will begin in Spring 2018. Adult Day Services • ONCOA has identified the need for Adult Day Services and garages for the Tribal Elder Apartments. The Adult Day Service was deleted from the original ORCCC project and slated for a future development CIP. These projects are related to the development of the Lee McLester II Complex. ONCOA will be working with Elder Services to support moving these projects forward. • Status Adult Day Services: No movement on this project occurred during this quarter. ONCOA will initiate meetings with the Planning Department in January 2018. Tribal Elder Apartment Garages • In February 2005 Elder Services started the plans for a capital improvement project request for garages for tenants occupying the Elder Service apartments. Project justification continues to be for health and safety issues. Because the existing building is located on top of a hill, it can be extremely windy with harsh weather conditions. Elders are especially susceptible to health problems caused by these conditions and it can be very difficult for elders to get to and from their vehicles in inclement weather. 4 69 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 • Status Apartment Garages: There has been little movement on this project during Fiscal 2017. With the newly formed Comprehensive Housing Department effective October 1, 2017, the team to manage the plan will most likely be changed. The FY2018 Tribal budget approved the CIP cost to build the garages and equipment garage. ONCOA will continue to play a role in the on-going development of the project. Alzheimer's Awareness and Research Initiative • In December 2014, ONCOA connected with the Wisconsin Alzheimer's Disease Research Center after meeting representatives at the Annual Wisconsin Alzheimer's Conference. The UW-Madison's Alzheimer Disease Research Center is one of the Nation's leading research centers providing scientific research, resources, and expertise in Alzheimer's Disease and related illnesses. ONCOA supports Oneida Tribal Members to expand their awareness of Alzheimer's Disease and other Dementias and to participate in the national effort to end Alzheimer's. • In May 2015, Dr. Dorothy Farrar-Edwards, Dr. Carey Gleason, Fabu Carter and Carol Hutchinson from the University of Wisconsin School ofMedicine and Public Health Alzheimer's disease Research Center (ADRC) met with Oneida Elders and others at the mealsite to provide Alzheimer's Disease information. • ONCOA held a meeting with Dr. Dorothy Edwards and Dr. Carey Gleason to discuss the potential collaboration between Oneida and UW-Madison's Alzheimer's Disease Research Center. Potential areas of collaboration are Training Dementia Care Specialist; Community Education; Promoting Timely Recognition of Memory Disorders; Connecting to Oneida Health Center and Anna John Resident Centered Care Community. The Green Bay Area has a large native population and would be ideal for a satellite center for a UW-Madison Alzheimer's Resource Center. • Alzheimer's Clinical Trials-- ONCOA continues to work on encouraging tribal members to become participants in Alzheimer's Clinic Trials. There is very little information on Native Americans that would indicate how prevalent the disease is in Indian country. We can fight this disease by becoming research volunteers who provide critical data needed to move science forward. Several Oneida volunteers have already signed up and are encouraging others to participate. Status: Staff from OW-Madison Research team met in Oneida to discuss future planning. The· Oneida Health center continues to work with the Wisconsin Alzheimer's Institute, University of Wisconsin to create an Alzheimer/Dementia Diagnostic Clinic within the Oneida Community Health Center. ONCOA will work on developing an Alzheimer's Community Awareness Education Plan with the representatives from the Wisconsin Alzheimer's Institute. ONCOA is now part of the Wisconsin ADRC Alzheimer's Disease and Related Dementia's (ADRD) Project. This group was formed in December 2017. Long Term Care Group • A Long Term Care (LTC) group consisting of representatives from Oneida Health Center, Governmental Services, and ONCOA has been formed to develop a strategic LTC-Services and Supports plan for Oneida. Out of this larger group a core team has been formed. • Lately the core team (Health Center, GSD, Elder Services, ONCOA, Law) have been meeting to work on the Tribal Only Waiver. The Tribally operated Medicaid (low income) Home and Community Based Services (HCBS) waiver is an option for Wisconsin American Indian Tribes 5 70 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 • • • to provide long term supports for adults with long-term care needs in Wisconsin. This waiver is important because it aligns administration with the unique authorities of Tribal Governments, and assures that services will meet the long term care needs of tribal members. During the past months the waiver plan was changed to Tribally Operated Waiver. It is expected that solutions will be developed to narrow the health care gap in critical risk areas experienced disproportionately among American Indians. Status: The Tribal Long Term Care Study Group, consisting of State and Tribal Representatives, continues to work with CMS to get the Tribal Waiver approved. As of the date of this report, no resolve has been reached with CMS regarding the Tribal Waiver Category approved for Wisconsin. Money Follows the Person (MFP) Tribal Initiative • The Centers for Medicare and Medicaid Services is offering states and tribes between $850,000 and $1.93 million in grant funding in order to build sustainable community-based Long Term Services and supp()rts specifically for Tribal Members. Wisconsin must have an active partnership with the participating tribes or tribal organizations in order to be eligible for the grant. • The project Oneida has selected to develop is a Tribal Personal Care Agency along with needed infrastructure to deliver Long Term Care services to Oneida Tribal Members. Having a Personal Care Agency will allow Elder Services and Oneida Health Center to obtain Third Party Billing Payments through Medicaid for In-Home Care and Home Chore Services. Currently, Oneida provides In-Home Care and Home Chore Services that are paid through Tribal Contribution. • ONCOA supports having a personal care agency to help defray Tribal Contribution costs for elder related services. The reimbursement will come from those services provided to clients who meet low income eligibility (Medicaid). • Status: David Larson, OCHC Ancillary Services Director, is the main person in charge of this grant for Oneida. ONCOA received notice from Ashley Hesse, DHS representative, that in late March the DHS Tribal Affairs Office released the MFPTI Phase lli solicitation to all tribes. This opportunity can provide up to $75,000 to support development or enhancement of Home and Community Based Services (HCBS) Programs provided by tribes. Ashley Hesse is available to meet with us to discuss the MFPTI grant or provide technical assistance to aid in the development of our designated project---a Personal Care Agency. Dave Larson met with ONCOA and stated that we will continue work on the Personal Care Agency and will be able to utilize the Phase III funding for needed education and training. Great Lakes Native American Elders Association (GLNAEA) • GLNAEA meetings are held quarterly and membership is comprised of elders from the eleven tribes in Wisconsin. Each tribe takes a turn at sponsoring a meeting on their reservation. Tribal news and current issues in Indian country are discussed at the meetings. Social interaction Between the tribes is an important aspect of the association that keeps members participating in the meetings. Wisconsin Tribal Aging Directors Association • ONCOA Members participate in bi-monthly meetings. All eleven tribes belong to this association and meet to discuss Aging Issues in Indian Country and to formulate ways to best meet the needs of our Native Elders. This is a very informative meeting. • This is a collaborative relationship that ONCOA has maintained with Elders Services and the other tribes since the inception of the organization. 6 71 of 149 ONCOA FY18 Q1 REPORT TO OBC FEBRUARY 2018 Period: October November December 2017 Elder Service Staff Meetings • Elder Service Staff Meetings are held on the first Tuesday of each month. ONCOA is pleased to announce that we are invited to attend these meetings. Title V- Senior Community Service Employment Program (SCSEP) • SCSEP is Elder job training funded through a grant from the U.S. Dept. of Labor. • ONCOA has employed Title V staff for the past 8 years and we have always had great success working with the Title V program. Since our budget is limited we seek out resources to assist us in meeting our administrative needs. • Status: We have one applicant who is going through the approval process with the ·Title V Program through the National Indian Council on Aging (NICOA). Meeting Requirements ONCOA meets on the second and fourth Tuesday of each month at 1:00 p.m. in the Elder Services, Conference Room. Special Meetings are held during the month to address specific topics related to the goals and objectives of ON COA. Meetings are open and community members are encouraged to attend. Dates and times of meetings are published in the DRUMS and Kaliwisaks publications. GOALS GOAL I ONCOA will create policies and work together with Elder Services in an effort to i~prove the quality of life of our Elders. GOAL II ONCOA will communicate with Elders on issues, policies and services in order to increase their awareness and participation. GOAL ill ONCOA will advocate at all levels (tribal, local, state, national) for resources to provide for elder services Each commissioner, along with the ONCOA staff, brings with him/her a varied background of employment, life experiences, education, and community/state/national involvement to work toward a common goal of advocating for services that place emphasis on our elders. The following list demonstrates the extent of current community/state/national involvement for the ONCOA commissioners and staff: Oneida Nutrition Board National Indian Council on Aging (NICOA) Wisconsin Indian Veterans Association Oneida Police Commission National Indian Child Welfare Association Oneida Election Board Great Lakes Native American Elders Association (GLNAEA) Anna John Resident Centered Care Community Board G\ONCOA\Quarterly Reports FY2018\FY18 Q FEB Oct Nov Dec 2017 7 72 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 02 / 28 / 18 BC Mtg Date is 03/01/18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Motion to accept the OGC 1st Quarter Report 3. Supporting Materials Report Resolution Contract Other: 1. 1st Qtr Report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Kirby Metoxen, Councilmember Primary Requestor/Submitter: Matthew W. Denny, Chairman Oneida Gaming Commission Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 73 of 149 Quarterly Report to the Business Committee FY18 1st Quarter Report ONEIDA GAMING COMMISSION Report Submitted By: Matthew W. Denny, Chairman OGC Elected Members: Chairman, Vice-Chair, Secretary, Commissioner, Matthew W. Denny Mark A. Powless Sr. Reynold “Tom” Danforth Michelle Braaten OBC Liaison: Kirby Metoxen Staff: The OGC is comprised of four departments that report to: Executive Director, Tamara Van Schyndel  Administration: Shannon Davis, Executive Assistant (1 Administrative Assistant)  Compliance: Connie Herlache, Compliance Manager (2 Regulatory Compliance Specialists)  Investigations & License: Steve Hill, Investigations & License Manager (4 Investigators & 1 Investigator Trainee)  Surveillance: Ronald Cornelius, Interim Surveillance Director (1 Administrative Assistant, 5 Supervisors, 24 Surveillance Officers, 1 Training Coordinator, 1 Tech Supervisor, 5 Techs) 47 of 50 full time employees are Oneida enrolled OGC MINUTES/ACTIONS TAKEN  Bingo Event Card Implementation Memo (09/20/17 Approval; 10/02/17 Ratification)  FY18 State Handle Payment (09/21/17 Approval; 10/02/17 Ratification)  NIGC 4th Quarter Payment (09/20/17; 10/02/17 Ratification)  ASAP Vendor Systems Quote Approval Rescinded (09/22/17 Rescinded; 10/02/17 Ratification)  OGC Resignation and Officer Update Memo (9/27/17 Approval; 10/02/17 Ratification)  OGC Commissioner Applicant Recommendation (11/21/17 Approval; 12/18/17 Ratification)  Response to Process & Control Questions for Marketing to Place Slot Machines at Austin Straubel Airport 12/07 (12/07/17 Approval; 12/18/17 Ratification)  OGC Letter of Support- Airport Marketing Opportunity (12/13/17 Approval; 12/18/17 Ratification)  IGT Settlement/Contract was tabled pending investigation (12/18/17 Approval/Ratification) SOP’s Promotions Progressive Employee Vendor Gaming OGC Malfunctions/ Licenses Licenses Contracts Approved Transfers October 5 4 4 29 4 2 November 0 11 3 27 3 5 December 3 0 7 10 2 3 Page 1 of 3 74 of 149 OTHER UPDATES Communicated concerns to OBC (10/30/17) regarding:  OGC Requested to be included on any IGaming developments  Alleged Surveillance complaint, OBC would be looking into it SPECIAL EVENTS/TRAVEL October:  Quarterly OBC/OGC Mtg (10/30/17)  Finance Committee Mtg (10/30/17)  NIGA/NACI Internet Gaming Subcommittee Mtg in Milwaukee, WI (10/17/17) November:  Sanctions and Penalties for Elected and Appointed Officials & Drug and Alcohol Free Law for Elected and Appointed Officials (11/01/17)  NTGCR Board Member Mtg in Las Vegas, NV (11/12/17 - 11/15/17)  Sports Betting & Internet Gambling Mtg w/ OBC (11/29/17)  Community Budget Input Session (11/30/17) December:  WGRA Training in Carter, WI (12/04/17 - 12/06/17)  Tribal Alliance Roundtable in Milwaukee, WI (12/12/17)  RSM Financial and Compliance Audits for FY17 (12/15/17) GOALS & OBJECTIVES UPDATE 1) Oneida Gaming Minimum Internal Control Standards (OGMICS) Revision Project to be completed.  Project Plan revisited and revision process re-evaluated and adjusted  Bingo section revised and under review  Technical Standards for Class II Gaming Systems and Equipment section revised and under review 2) Ensure processes, policies, standard operating procedures and applicable flow charts are documented and/or updated for all Gaming Commission departments.  Ongoing process of documentation, review, revision and approval of internal documents 3) Train all departments and levels of staff thoroughly on responsibilities, processes and operational knowledge.  WGRA training on Roles and Responsibilities attended by commissioners and staff  Surveillance basic training for supervisors and officers being completed MEETINGS Regular meetings are scheduled October 2, 2017 for 9:00 AM on the first and October 16, 2017 third Monday of every month November 16, 2017 (Rescheduled from November 13, 2017) November 27, 2017 December 18, 2017 HEARINGS Two (2) Employee License Hearings were conducted (10/19/17, 11/16/17) Page 2 of 3 75 of 149 The Oneida Gaming Commission and its departments collectively promote and ensure the integrity, security, honesty and fairness of the regulation and administration of all Gaming activities within the jurisdiction of the Oneida Nation. Page 3 of 3 76 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 / 01 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Kirby Metoxen, Council Member Primary Requestor/Submitter: Dakota Webster, LCC Member Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted 77 of 149 ONEIDA LAND CLAIMS COMMISSION 1st QUARTER REPORT October 1, 2017 to December 30, 2017 Submitted by Dakota Webster, LCC Secretary 920-228-0623 LAND CLAIMS COMMISSIONERS: Officers: Chairperson- Loretta Metoxen, Vice Chair-Chris Cornelius, Secretary/Treasurer-Dakota Webster Commissioners: Donald McLester, Tomas Escamea, Charles Wheelock, Sheila Shawanokasic LCC Liaison: Kirby Metoxen, Jennifer Webster PURPOSE: The Oneida Land Claims Commission will make informed thoughtful recommendations to the General Tribal Council and Business Committee on issues pertaining to all Oneida land claim issues. We also encourage active participation from the membership. MISSION: Actively pursuing education, recommendations, and resolutions to all land claim settlement offers; honoring our ancestors, treaties, and the seven generations. MINUTES: October- Reviewed the changes to the MOU with Business Committee support staff. Worked on roles and responsibilities of the Land Claims Commission. Worked on dates for community outreach and started talks on educational curriculum. Attended the Boo Bash at the Civic center and handed out candy on behalf of the Land Claims Commission. Reviewed ByLaw changes that will be submitted to the LOC as soon as they are done with the amendments to the standard operating procedures for boards committees and commissions. 78 of 149 November- The Land Claims Commission was invited to survey the land in New York with the Business Committee. Shortly after being invited Loretta Metoxen and Charles Wheelock were uninvited due to political reasons having to do with the New York Oneida government. Dakota Webster, Tomas Escamea, Chris Cornelius, and Sheila Shawanokasic went to New York in the beginning of November. December- Tomas Escamea and Charles Wheelock are constructing a timeline for the educational curriculum that will be presented to the community on land claims issues. Working on our objectives. FINANCIAL: October meetings = $700 stipends 3 meetings 2 regular 1 working November meetings = $0 stipends 0 meetings December meetings = $550 stipends 3 meetings 2 regular 1 joint with BC GOALS AND OBJECTIVES: Goals: Educate the community on importance of land claims past, present, and future in accordance with ByLaws. To better understand the roles and responsibilities of the three entities Land Commission, BC, and Land Claims Commission. Improve on communication between the three entities. Objectives  Finalize meeting time and date with Land Commission, BC, and Land Claims Commission  Obtain approval for Land Claims ByLaw changes  Develop an SOP for reporting out information including specific duties of each office  Form sub committees for each claim state (New York, Wisconsin, Kansas)  Investigate possible claims in Wisconsin, New York and Kansas  Report out to GTC on a more consistent basis per ByLaws 79 of 149  Continue to work with OBC on New York Lands. MEETING REQUIREMENTS: The Land Claims Commission meets twice a month on a regular basis as scheduled; the first and third Thursday of every month at 5:30 p.m. Meeting location Cottage 2. The Oneida Land Claims Commission is an elected governing body to meet the needs of the General Tribal Council. 80 of 149 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 03 I 01 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: Reports L_~------------------------------------------------------------~ [g] Accept as Information only D Action- please describe: 3. Supporting Materials [g] Report D Resolution D Contract [g) Other: 1.,.--Q_u_a_rt_e_r -R-ep _ o_r_t --------------------------, 3. 4. 2.jschool Board 2017 Minutes D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded 5. Submission Authorized Sponsor I Liaison: jBrandon Stevens, Vice-Chairman Primary Requestor/Submitter: Debbie Danforth I School Board Chair Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 0 Unbudgeted 81 of 149 ONEIDA NATION SCHOOL SYSTEM Oneida Nation High School P.O. Box 365 N721 0 Seminary Road Oneida, WI 54155 Phone (920) 869-4308 FAX (920) 869-4045 Oneida Nation Elementary School P.O. Box 365 N7125 Seminary Road Oneida, WI 54155 Phone (920) 869-1676 FAX (920) 869-1684 DATE: February 19, 2018 REPORT: School Board Qumier 1 BOARD: Oneida Nation School Board MEMBERS: Debra Danfmih, Chair Todd Hill, Vice Chair Margaret Ellis, Secretary Melinda K. Danfmih, At-Large Member Fred Muscavitch, At-Large Member Shanna Tones, Parent Member Margaret R. Ellis, Parent Member Melinda J. Danfmih, Parent Member Rhiannon Metoxen, Pm·ent Member Vacant, Parent Member CONTACT PERSON: OBC LIAISON: Margaret Ellis Brandon Yell ow Bird-Stevens MINUTES: October 2017 November 2017 December 2017 UPDATES The Oneida Nation School System's first semester I second qumier ended on January 16, 2018. The K-5 student enrollment is 214, middle school is 85, and high school is 124 for a total of 423 students. The School Board met throughout 2017 to review and update the Education Law (Code), which was submitted to the LOC years ago. The Board continues to utilize the School Board Attomey to ensure that the content of the document is in its legal form and cunent. Substantial changes have been made to organize and separate the content into Laws and Policies. This Law will help give better direction and unity to our community in regards to education from bilih to grave. Areas containing educational goals will be able to better collaborate with each other to increase suppmi, guidance, and educational oppmiunities for our members. On August 31 and September 1, 2017, the School Board had a two-day school board training conducted by a B.I.E. representative for our region. This training was well attended not only by members of the Oneida Nation School Board, but also by the Menominee Tribe School Board. It was very informative 1 82 of 149 and gave beneficial insight to various topics needed to be a better and successful school board. The next follow up meeting with the B.I.E. representative will hopefully occur in February 2018, depending upon the representative' s schedule; frequent contact is being made to get a meeting date scheduled. The annual School Board Policies and Procedures review and update is also near completion. As various topics arose throughout 2017, the Anti-Bullying Policies, Code of Ethics, Pardon and Forgiveness Law are also in the plan to be reviewed and discussed. Lastly, in addition to the above mentioned topics, a succession plan will also be discussed to address future staffing as well as the recently approved Organization Chart which includes the Language Department. GOALS AND OBJECTIVES With the transition of the Language Depmiment to the School System, our students will continue to increase their knowledge of Oneida language and culture, as they attend language I culture and social dance classes as pa1i of their daily education. The three year A.N.A. Grant awarded to the Language Depmiment has been beneficial as six Language Apprentice positions were able to be filled, as well as other resources and tools to help make this program successful. These staff will continue to be in training to learn more about the language, how to speak, and how to teach others. This new transition will be beneficial for students, their families, and the community. The completion and submission of the Education Law continues to be a goal for 2018. This Law is foreseen to include many areas of education, including the teaching and learning of the Oneida Language and Culture. There is a dire need to have all areas of education collaborate with each other to promote awareness and suppmi to increase community members' self-sufficiency within our Nation. Lastly, maintaining the safety of our staff and students remain on the 2018 list of goals. Staff and students will continue to practice the A.L.I.C.E. training. School Administration will continue their effmis of ensuring that both the elementary school and high school are in safe operating conditions. MEETING REQUIREMENTS The Oneida Nation School Board holds open meetings the first Monday of every month at 5:00 p.m. in the library at the Elementary School. Special meetings are held when deemed necessary and duly called by the School Board Chair. 2 83 of 149 Oneida Nation School Board Meeting Minutes Date: Monday, October 2, 201 [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A424ea9d8b3636843. Public record. Not legal advice.