# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A391fcbd3c2309fec ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 327 Oneida Business Committee Executive Session 8:30 AM Tuesday, November 12, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, November 13, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA IV. OATH OF OFFICE V. A. Oneida Election Board - Patricia Moore Sponsor: Lisa Summers, Secretary B. Oneida Police Commission - Lois Strong Sponsor: Lisa Summers, Secretary MINUTES A. VI. Approve the October 23, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary RESOLUTIONS A. Adopt resolution entitled Older Americans Act, Title VI 2020-23 Grant Program Sponsor: Debbie Thundercloud, General Manager B. Adopt resolution entitled Amendment to the Creation of Acheson Education Endowment in Accordance with the Endowments Law Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee Oneida Business Committee Regular Meeting Agenda Page 1 of 6 November 13, 2019 Public Packet VII. VIII. 2 of 327 APPOINTMENTS A. Determine next steps regarding one (1) vacancy – Oneida Nation Arts Board Sponsor: Lisa Summers, Secretary B. Determine next steps regarding one (1) vacancy – Oneida Youth Leadership Institute Board Sponsor: Lisa Summers, Secretary STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. IX. Accept the October 16, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman TRAVEL REPORTS A. Approve the travel report - Councilman Ernie Stevens III - AISES National Conference - Milwaukee, WI - October 9-13, 2019 Sponsor: Ernie Stevens III, Councilman B. Approve the travel report - Vice-Chairman Brandon Stevens and Councilman David P. Jordan - 2019 Nation Congress of American Indians Mid Year Conference and Marketplace - Sparks, NV - June 2019; and accept the NCAI Youth Commission summary report Sponsor: Vice-Chairman Brandon Stevens and Councilman David P. Jordan C. Approve the travel report - Chairman Tehassi Hill and Vice-Chairman Brandon Stevens - Detroit Democratic Presidential Primary Debate - Detroit, MI - July 30August 1, 2019 Sponsor: Tehassi Hill, Chairman and Brandon Stevens, Vice-Chairman D. Approve the travel report - Vice-Chairman Brandon Stevens - Two (2) events Sponsor: Vice-Chairman Brandon Stevens 1. Frank LaMere Native American Presidential 2019 forum – Sioux City, IA – August 19-20, 2019 2. Dental Therapy testimony at the Senate Health Committee hearing – Madison, WI – August 21, 2019 Oneida Business Committee Regular Meeting Agenda Page 2 of 6 November 13, 2019 Public Packet X. XI. 3 of 327 TRAVEL REQUESTS A. Approve the travel request - Vice-Chairman Brandon Stevens - 2019 Fall Haskell Board of Regents meeting - Lawrence, KS - December 10-13, 2019 Sponsor: Brandon Stevens, Vice-Chairman B. Enter e-poll results into the record regarding the approved travel request - ViceChairman Brandon Stevens - Kansas City NFL Stadium Visit - Kansas City, KS October 26-28, 2019 Sponsor: Lisa Summers, Secretary NEW BUSINESS A. Review the Table Games (Chapter 4) Oneida Gaming Minimum Internal Controls and determine appropriate next steps Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission B. CDC #09-011 Oneida Community Health Center Expansion - Approve the concept paper Sponsor: Debbie Thundercloud, General Manager C. CDC #19-004 Amelia Cornelius Culture Park Site Improvements - Approve three (3) actions Sponsor: Debbie Thundercloud, General Manager D. Approve the BIA and Oneida Nation cooperative agreement for Wildland Fire Management-Non-recurring funds - file # 2019-1092 Sponsor: Debbie Thundercloud, General Manager E. Approve a letter of interest and letter of support for Councilman Daniel Guzman King to serve on the Great Lakes Area Tribal Health Board, with Councilwoman Jennifer Webster as alternate Sponsor: Tehassi Hill, Chairman F. Review request regarding General Tribal Council meeting facility and determine next steps Sponsor: Trish King, Treasurer G. Approve two (2) actions regarding the definition of "No New Employees" Sponsor: Trish King, Treasurer H. Research Request: Coleman-Univ. of Montana-Hemp Production - Review recommendation and determine next steps Sponsor: Jo Anne House, Chief Counsel I. Research Request: Dempsey-Univ. of Wisconsin/Madison-Stroke Risk Prevention Review recommendation and determine next steps Sponsor: Debbie Thundercloud, General Manager J. Post one (1) vacancy - Oneida Nation Arts Board Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 6 November 13, 2019 Public Packet XII. 4 of 327 K. Re-post one (1) vacancy - Oneida Community Library Board Sponsor: Lisa Summers, Secretary L. Post eight (8) vacancies for alternates - Oneida Election Board Sponsor: Lisa Summers, Secretary M. Schedule a special Business Committee meeting on December 4, 2019, at 3:00 p.m. Sponsor: Lisa Summers, Secretary REPORTS A. OPERATIONAL 1. Accept the Housing Service Group FY-2019 4th quarter report (10:30 a.m.) 2. Accept the Health Care Service Group FY-2019 4th quarter report (10:30 a.m.) 3. Accept the Government Administration Service Group FY-2019 4th quarter report (10:30 a.m.) 4. Accept the Planning, Zoning and Development Service Group FY-2019 4th quarter report (10:30 a.m.) 5. Accept the Education and Literacy Service Group FY-2019 4th quarter report (10:30 a.m.) 6. Accept the Human Services Service Group FY-2019 4th quarter report (10:30 a.m.) 7. Accept the Protection and Preservation of Oneida Culture and Language Service Group FY-2019 4th quarter report (1:30 p.m.) 8. Accept the Public Safety Service Group FY-2019 4th quarter report (1:30 p.m.) 9. Accept the Economic Enterprises Service Group FY-2019 4th quarter report (1:30 p.m.) 10. Accept the Protection and Preservation of Natural Resources Service Group FY-2019 4th quarter report (1:30 p.m.) 11. Accept the Building and Property Maintenance Service Group FY-2019 4th quarter report (1:30 p.m.) 12. Accept the Utilities, Wells, Wastewater and Septic Service Group FY-2019 4th quarter report (1:30 p.m.) Oneida Business Committee Regular Meeting Agenda Page 4 of 6 November 13, 2019 Public Packet XIII. 5 of 327 EXECUTIVE SESSION A. B. REPORTS 1. Accept Gaming General Manager FY-2019 4th quarter executive report (8:30 a.m.) Sponsor: Louise Cornelius, Gaming General Manager 2. Accept the Retail Enterprise FY-2019 4th quarter executive report (9:00 a.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits 3. Accept the Human Resource 2019 4th quarter executive report (9:30 a.m.) Sponsor: Geraldine Danforth, Area Manager/Human Resources 4. Defer the Emergency Mangement FY-2019 4th quarter report to the November 26, 2019, regular Business Committee meeting agenda Sponsor: Kaylynn Gresham, Director/Emergency Management 5. Accept the Comprehensive Housing FY-2019 4th quarter executive report (1:30 p.m.) Sponsor: Debbie Thundercloud, General Manager 6. Accept the Environmental, Health, Safety & Land FY-2019 4th quarter executive report (2:00 p.m.) Sponsor: Debbie Thundercloud, General Manager 7. Accept the Public Works FY-2019 4th quarter report (2:30 p.m.) Sponsor: Debbie Thundercloud, General Manager 8. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Accept the Thornberry Creek LPGA Classic September/October/November 2019 report (11:00 a.m.) Sponsor: Eric McLester, Business Compliance Analyst EXCERPT FROM OCTOBER 23, 2019: Motion by Ernie Stevens III to defer the Thornberry Creek LPGA Classic September/October 2019 report to the November 13, 2019, regular Business Committee meeting [agenda], seconded by David P. Jordan. Motion carried. EXCERPT FROM SEPTEMBER 25, 2019: Motion by Kirby Metoxen to defer the Thornberry Creek LPGA Classic September 2019 report to the October 23, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried. Oneida Business Committee Regular Meeting Agenda Page 5 of 6 November 13, 2019 Public Packet 6 of 327 C. UNFINISHED BUSINESS 1. Determine next steps regarding long-term recommendations for Oneida Golf Enterprise financial needs and loans (11:00 a.m.) Sponsor: Oneida Business Committee EXCERPT FROM OCTOBER 23, 2019: Motion by David P. Jordan to defer the report regarding the long-term recommendations for Oneida Golf Enterprise’s (OGE) financial needs and loans to the November 13, 2019, regular Business Committee meeting agenda and to request the Treasurer, as liaison to OGE, to follow up with the OGE agent, seconded by Ernie Stevens III. Motion carried. EXCERPT FROM FEBRUARY 8, 2019: Motion by Lisa Summers to direct the Oneida Golf Enterprise Agent to meet with the Oneida Nation's Chief Financial Officer and report on the long-term recommendations regarding the financial needs, loans at the second Executive Session meeting in October 2019, seconded by Trish King. Motion carried. D. XIV. NEW BUSINESS 1. Accept the Kemper Sports 2020 business plan as information (11:00 a.m.) Sponsor: Eric McLester, Business Compliance Analyst 2. Accept the Detroit Democratic Presidential Primary Debate talking points for the record Sponsor: Tehassi Hill, Chairman and Brandon Stevens, Vice-Chairman 3. Review application(s) for one (1) vacancy – Oneida Nation Arts Board Sponsor: Lisa Summers, Secretary 4. Review application(s) for four (4) vacancies – Oneida Youth Leadership Institute Board Sponsor: Lisa Summers, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 6 of 6 November 13, 2019 Public Packet 7 of 327 Oneida Business Committee Agenda Request Oneida Election Board - Patricia Moore 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Patricia Moore for the Oneida Election Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 8 of 327 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On October 9, 2019 the Oneida Business Committee appointed Patricia Moore to the Oneida Election Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 9 of 327 Oneida Business Committee Agenda Request Oneida Police Commission - Lois Strong 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Lois Strong for the Oneida Police Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 10 of 327 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On October 23, 2019 the Oneida Business Committee appointed Lois Strong to the Oneida Police Commission. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 11 of 327 Approve the October 23, 2019, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 11/13/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☒ Minutes ☐ Fiscal Impact Statement ☐ Report ☐ Other: Describe ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 12 of 327 DRAFT Oneida Business Committee Regular Meeting1 8:30 AM Wednesday, October 23, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes REGULAR MEETING Present: Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: David P. Jordan, Ernie Stevens III, Jennifer Webster; Not Present: Chairman Tehassi Hill, Secretary Lisa Summers, Council members: Daniel Guzman King, Kirby Metoxen; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Geraldine Danforth, Sharon Mousseau, Matt W. Denny, Chris Johnson, Dorothy Skenandore, Cathy L. Metoxen, Paul Witek, Tsyoshaaht C. Delgado, Michele Doxtator, Jack Denny, Sarah White, Troy Parr, Susan House, Melinda J. Danforth, Bobbi Webster; I. CALL TO ORDER Meeting called to order by Vice-Chairman Brandon Stevens at 8:31 a.m. For the record: Chairman Tehassi Hill, Secretary Summers, and Councilman Daniel Guzman King are on approved travel attending the National Congress of American Indians 76th Annual Convention & Marketplace in Albuquerque, NM. Councilman Kirby Metoxen is out on a personal day. A. Special recognition for years of service (00:00:11) Sponsor: Geraldine Danforth, Area Manager/Human Resources Special recognition by Wendy Alvarez of Wanita Decorah for 25 years of service; Special recognition by Derrick King of Donna Smith for 25 years of service; Special recognition by Grace Koehler of Lisa Williams for 25 years of service; Special recognition by Debra Kurowski of Anthony Holzendorf for 25 years of service; Special recognition by Georgianna Mielke of Tina Pospychala for 25 years of service; Special recognition by Joann Ninham of Heidi Smith for 25 years of service; Special recognition by Sharon Mousseau of Denis Gullickson for 25 years of service; Special recognition by Sharon Mousseau of Carol Johnson for 25 years of service; Special recognition by Lee Thomas of Jennifer Anderson for 25 years of service; Special recognition by Vicki Vanlaanen of Catherine Helton-Ahnen for 25 years of service; Special recognition by Pat Pelky of Jacy Rasmussen for 25 years of service; Special recognition by Cheryl Skolaski of Janice Decorah for 25 years of service; Special recognition by Geraldine Danforth of Michael Martin for 25 years of service; Special recogniton of those who could not be present: Jeffrey Mears for 25 years of service; Robert Sundquist for 25 years of service; Victoria Sloan for 25 years of service; Janet Bigfire for 25 years of service; Maria Martirosyan for 25 years of service; Jeffrey Webster for 25 years of service; Cherice Santiago for 25 years of service; Lance Hill for 25 years of service; 1 On October 9, 2019, the Oneida Business Committee approved an exception to resolution # BC-12-27-16-A to hold both the regular and executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m. Oneida Business Committee Regular Meeting Minutes Page 1 of 13 October 23, 2019 Public Packet 13 of 327 DRAFT II. OPENING (00:23:55) Opening provided by Vice-Chairman Brandon Stevens. III. ADOPT THE AGENDA (00:24:28) Motion by David P. Jordan to adopt the agenda as presented, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers IV. OATH OF OFFICE (00:24:54) Oaths of office administered by Councilwoman Jennifer Webster. Racquel Hill, Lisa Huff, Renee Zakhar, Matthew W. Denny, Gerald DeCoteau were present. Patricia Moore was not present. V. A. Oneida Election Board - Racquel Hill, Patricia Moore, and Lisa Huff Sponsor: Lisa Summers, Secretary B. Oneida Personnel Commission (Pro Tem Members) - Renee Zakhar, Matthew W. Denny, and Gerald DeCoteau Sponsor: Lisa Summers, Secretary MINUTES A. Approve the October 3, 2019, emergency Business Committee meeting minutes (00:27:44) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the October 3, 2019, emergency Business Committee meeting minutes, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers B. Approve the October 9, 2019, regular Business Committee meeting minutes (00:28:03) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the October 9, 2019, regular Business Committee meeting minutes, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 2 of 13 October 23, 2019 Public Packet 14 of 327 DRAFT VI. RESOLUTIONS A. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-022, Central Oneida Site Clean-up (00:28:25) Sponsor: Debbie Thundercloud, General Manager Motion by David P. Jordan to adopt resolution 10-23-19-A Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-022, Central Oneida Site Cleanup, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers B. Adopt resolution entitled Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708 (00:30:31) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to adopt resolution 10-23-19-B Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers VII. APPOINTMENTS A. Determine next steps regarding one (1) vacancy - Oneida Police Commission term ending July 31, 2023 (00:31:45); (01:46:30) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to table this item until after exective session, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Item VIII.A.1. is addressed next. Motion by David P. Jordan to take this item from the table , seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Motion by David P. Jordan to appoint Lois Strong to the Oneida Police Commission with term ending July 31, 2023, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King Opposed: Jennifer Webster Abstained: Ernie Stevens III Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Item XIII. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 3 of 13 October 23, 2019 Public Packet 15 of 327 DRAFT VIII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Accept the October 1, 2019, regular Finance Committee meeting minutes (00:32:14) Sponsor: Trish King, Treasurer Motion by David P. Jordan to accept the October 1, 2019, regular Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 2. Accept the October 14, 2019, regular Finance Committee meeting minutes (00:32:36) Sponsor: Trish King, Treasurer Motion by Jennifer Webster to accept the October 14, 2019, regular Finance Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers B. LEGISLATIVE OPERATING COMMITTEE 1. Accept the October 2, 2019, regular Legislative Operating Committee meeting minutes (00:32:58) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the October 2, 2019, regular Legislative Operating Committee meeting minutes, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 2. Accept the Children's Code Implementation October 2019 quarterly update (00:36:06) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Children's Code Implementation October 2019 quarterly update, noting this is the final update, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 4 of 13 October 23, 2019 Public Packet 16 of 327 DRAFT 3. Approve the Oneida Environmental Resource Board bylaws amendments (00:40:39) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to approve the Oneida Environmental Resource Board bylaws amendments, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 4. Approve the Oneida Land Claims Commission bylaws amendments (00:51:39) Sponsor: David P. Jordan, Councilman Motion by Ernie Stevens III to approve the Oneida Land Claims Commission bylaws amendments, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 5. Approve the Oneida Personnel Commission bylaws amendments (01:05:45) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to approve the Oneida Personnel Commission bylaws amendments, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers IX. TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen - Treaty Days - Bayfield, WI - September 29-30, 2019 (01:07:40) Sponsor: Kirby Metoxen, Councilman Motion by Jennifer Webster to approve the travel report from Councilman Kirby Metoxen for Treaty Days in Bayfield, WI - September 29-30, 2019, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers B. Approve the travel report - Councilman Kirby Metoxen - Repatriation of Oneida Children from Carlisle Boarding School - Hudson, WI - October 5-6, 2019 (01:08:14) Sponsor: Kirby Metoxen, Councilman Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the Repatriation of Oneida Children from Carlisle Boarding School in Hudson, WI - October 5-6, 2019, noting the cost was for mileage reibursement only, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 5 of 13 October 23, 2019 Public Packet 17 of 327 DRAFT C. Approve the travel report and one (1) additional action - Treasurer Trish King 2019 Fall Finance & Tribal Economies Conference - Prior Lake, MN - October 6-9, 2019 (01:08:50) Sponsor: Trish King, Treasurer Motion by David P. Jordan to approve the travel report from Treasurer Trish King for the 2019 Fall Finance & Tribal Economies Conference in Prior Lake, MN - October 6-9, 2019, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Motion by Jennifer Webster to send the General Welfare [Exclusion] topic to the November 19, 2019, Business Committee work session and request the Chief Financial Officer to provide an updated report regarding the status of his research and needed next steps to implement General Welfare [Exclusion provisions] within the Oneida Nation, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers D. Approve the travel report - Councilman Daniel Guzman King - AISES National Conference - Milwaukee, WI - October 9-12 2019 (01:14:46) Sponsor: Daniel Guzman King, Councilman Motion by Jennifer Webster to approve the travel report from Councilman Daniel Guzman King for the AISES National Conference in Milwaukee, WI - October 9-12 2019, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers X. TRAVEL REQUESTS A. Approve the travel request in accordance with § 216.16-1 - Five (5) Oneida Gaming Commission members/staff - Tours and Wisconsin Gaming Regulators Association - Madison, WI - November 13-14, 2019 (01:15:15) Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission Motion by Jennifer Webster to approve the travel request in accordance with § 216.16-1 for five (5) Oneida Gaming Commission members/staff to attend Tours and Wisconsin Gaming Regulators Association meeting in Madison, WI - November 13-14, 2019, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 13 October 23, 2019 Public Packet 18 of 327 DRAFT B. Approve the travel request - Councilwoman Jennifer Webster - Administration of Children & Families Tribal Advisory Committee meeting - Washington DC November 17-22, 2019 (01:16:23) Sponsor: Jennifer Webster, Councilwoman Motion by David P. Jordan to approve the travel request for Councilwoman Jennifer Webster to attend the Administration of Children & Families Tribal Advisory Committee meeting in Washington DC [corrected dates] November 19-21, 2019, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III Abstained: Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers C. Enter the e-poll results into the record regarding the approved BC SOP exception and the approved travel request in accordance with § 216.16-1 for four (4) Oneida Gaming Commission members/staff (01:18:26) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approved BC SOP exception and the approved travel request in accordance with § 216.16-1 for four (4) Oneida Gaming Commission members/staff, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers XI. NEW BUSINESS A. Schedule a special Business Committee meeting on December 13, 2019, at 9:00 a.m. (01:18:56) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to schedule a special Business Committee meeting on December 13, 2019, at 9:00 a.m., seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers B. CIP # 15-002 Oneida Community Wells - Approve three (3) actions (01:19:39) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to approve a procedural exception to forgo Phase II of the CIP process of routing the CIP Package to the various review entities, to approve the CIP Package for project CIP #15-002 Oneida Community Wells, and to activate $1,877,000 from the approved FY2019 CIP Budget for CIP # 15-002 Oneida Community Wells, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers C. CIP #16-008 O.F.F. Facility Improvements - Activate FY-2020 funds (01:29:04) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to activate $736,000 from the approved FY2020 CIP Budget for CIP #16008 O.F.F. Facility Improvements, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 7 of 13 October 23, 2019 Public Packet 19 of 327 DRAFT D. CIP # 18-010 Food Distribution Store Concept - Activate FY-2020 funds (01:30:06) Sponsor: Debbie Thundercloud, General Manager Motion by Ernie Stevens III to activate $53,000 from the approved FY2020 CIP Budget for CIP # 18010 Food Distribution Store Concept, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers E. Approve two (2) actions regarding the 2020 Business Committee Standing Meeting Schedule (01:31:10) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the 2020 BC Standing Meeting Schedule including exceptions to resolutions # BC-12-27-16-A and BC-09-27-17-D in November 2020 and to any revisions to the 2020 BC Standing Meeting Schedule to the BC Work Session agenda as information, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers F. Approve the 2020 Reporting Schedules (01:32:56) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the 2020 Reporting Schedules, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers G. Approve two (2) actions regarding the annual inspection report (01:33:42) Sponsor: Debbie Thundercloud, General Manager Motion by David P. Jordan to approve the information packet in compliance with Oneida Nation and the State of Wisconsin Gaming Compact of 1991 and to authorize the Chairman to sign the enclosed letter signaling that the information packet has been approved by the OBC and authorizing the Oneida Gaming Commission to submit such information to the State of Wisconsin, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 8 of 13 October 23, 2019 Public Packet 20 of 327 DRAFT XII. EXECUTIVE SESSION (01:34:34) Motion by David P. Jordan to go into executive session at 10:05 a.m., seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers The Oneida Business Committee, by consensus, recessed for lunch from 12:13 p.m. to 1:30 p.m. Meeting called to order by Vice-Chairman Brandon Stevens at 1:30 p.m. Roll call for the record: Present: Councilman David P. Jordan; Treasurer Trish King; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Councilwoman Jennifer Webster; Not Present: Councilman Daniel Guzman King; Chairman Tehassi Hill; Councilman Kirby Metoxen; Secretary Lisa Summers; Motion by Jennifer Webster to come out of executive session at 3:32 p.m., seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers A. REPORTS 1. Accept the Community & Economic Development FY-2019 4th quarter executive report (01:35:36) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to accept the Community & Economic Development FY-2019 4th quarter executive report, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 2. Accept the Governmental Services FY-2019 3rd quarter executive report (01:36:05) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to accept the Governmental Services FY-2019 3rd quarter executive report, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 3. Accept the Internal Services FY-2019 3rd quarter executive report (01:36:25) Sponsor: Debbie Thundercloud, General Manager Motion by Ernie Stevens III to accept the Internal Services FY-2019 3rd quarter executive report, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 9 of 13 October 23, 2019 Public Packet 21 of 327 DRAFT 4. Accept the Chief Counsel report (01:36:48) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to accept the Chief Counsel report, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Motion by Jennifer Webster to retro-approve the attorney contract – Husch Blackwell LLP – file # 20191188 to October 14, 2019, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 5. Accept the Chief Financial Officer October 2019 report (01:37:40) Sponsor: Larry Barton, Chief Financial Officer Motion by David P. Jordan to accept the Chief Financial Officer October 2019 report, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 6. Accept the Intergovernmental Affairs, Communications, and Self-Governance October 2019 report (01:37:57) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Jennifer Webster to accept the Intergovernmental Affairs, Communications, and SelfGovernance October 2019 report and to approve the four (4) additional actions listed in the report, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers B. STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Defer the Thornberry Creek LPGA Classic September/October 2019 report to the November 13, 2019, regular Business Committee meeting (01:39:16) Motion by Ernie Stevens III to defer the Thornberry Creek LPGA Classic September/October 2019 report to the November 13, 2019, regular Business Committee meeting [agenda], seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 13 October 23, 2019 Public Packet 22 of 327 DRAFT C. AUDIT COMMITTEE 1. Accept the September 19, 2019, regular Audit Committee meeting minutes (01:39:44) Sponsor: David P. Jordan, Councilman Motion by Trish King to accept the September 19, 2019, regular Audit Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 2. Accept the Slots compliance audit and lift the confidentiality requirement (01:40:06) Sponsor: David P. Jordan, Councilman Motion by Ernie Stevens III to accept the Slots compliance audit and lift the confidentiality requirement, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 3. Accept the Central Accounting performance assurance audit and lift the confidentiality requirement (01:40:24) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Central Accounting performance assurance audit and lift the confidentiality requirement, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 4. Accept the Emergency Management performance assurance audit and lift the confidentiality requirement (01:40:47) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Emergency Management performance assurance audit and lift the confidentiality requirement, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 5. Accept the Gaming Valet performance assurance audit and lift the confidentiality requirement (01:41:10) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Gaming Valet performance assurance audit and lift the confidentiality requirement, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 11 of 13 October 23, 2019 Public Packet 23 of 327 DRAFT 6. Accept the Oneida Experiential Adventures performance assurance audit and lift the confidentiality requirement (01:41:31) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Oneida Experiential Adventures performance assurance audit and lift the confidentiality requirement, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers D. UNFINISHED BUSINESS 1. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-020 Retail – Business & Marketing Plan (01:41:57) Sponsor: Michele Doxtator, Area Manager/Retail Profits Motion by Jennifer Webster to deny the use of the Economic Development, Diversification and Community Development Fund for ED19-020 Retail – Business & Marketing Plan, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 2. Determine next steps regarding long-term recommendations for Oneida Golf Enterprise financial needs and loans (01:42:48) Sponsor: Oneida Business Committee Motion by David P. Jordan to defer the report regarding the long-term recommendations for Oneida Golf Enterprise’s (OGE) financial needs and loans to the November 13, 2019, regular Business Committee meeting agenda and to request the Treasurer, as liaison to OGE, to follow up with the OGE agent, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers E. NEW BUSINESS 1. Determine next steps regarding Per Capita Plan proposal and sub-team (01:43:24) Sponsor: Trish King, Treasurer Motion by David P. Jordan to assign Treasurer Trish King, Councilman Kirby Metoxen, Councilwoman Jennifer Webster, Councilman David P. Jordan, Councilman Daniel Guzman King, Chief Financial Officer Larry Barton, Assistant Chief Financial Ralinda Ninham-Lamberies, General Manager Debbie Thundercloud, and Intergovernmental Affairs Director Melinda J. Danforth to the Revenue Allocation Plan/General Welfare Exclusion sub-team, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 12 of 13 October 23, 2019 Public Packet 24 of 327 DRAFT 2. File # 2015-1037 - Determine next steps (01:44:14) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to adopt resolution 10-23-19-C Authorization to Write-off Oneida Golf Enterprise Loan regarding the LPGA Thornberry Creek at Oneida Tournament and move the resolution to open session, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 3. Deliberations regarding pardon application - Crystal M. Flores (01:45:20) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to accept the Pardon and Forgiveness Screening Committee's recommendation regarding a pardon application submitted by Crystal M. Flores, to move the resolution entitled Regarding Pardon of Crystal M. Flores to open session, and to adopt resolution 10-23-19-D Regarding Pardon of Crystal M. Flores, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers 4. Review applications for one (1) vacancy - Oneida Police Commission (01:46:04) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the discussion regarding the application for the Oneida Police Commission vacancy [as information], seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Item VII.A. is re-addressed next. XIII. ADJOURN (01:48:25) Motion by Ernie Stevens III to adjourn at 3:45 p.m., seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Tehassi Hill, Kirby Metoxen, Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 13 of 13 October 23, 2019 Public Packet Adopt resolution entitled Older Americans Act, Title VI 2020-23 Grant Program 25 of 327 Public Packet 26 of 327 Public Packet 27 of 327 Public Packet 28 of 327 Public Packet 29 of 327 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Oneida, WI 54155 BC Resolution # Leave this line blank Older Americans Act, Title VI 2020-23 Grant Program WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect, maintain and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, long-term care, category that includes health promotion, home health services, personal care, housekeeping assistance, home delivered meals, skilled nursing care, assisted living, and other in-home services, is an emerging unmet need in Indian Country; and WHEREAS, The Oneida Nation supports fully the efforts of the Oneida Elder Services department to provide these services to the elders of the Oneida Nation: and NOW THEREFORE BE IT RESOLVED, That the Oneida Business Committee authorizes and supports the Oneida Elder Service Department’s application to the Department of Health and Human services for grant support under the Older Americans Act, Title VI 2020-23 grant program. Public Packet 30 of 327 Adopt resolution entitled Amendment to the Creation of Acheson Education Endowment in Accordance... Debra J. Danforth, Chair/Oneida Trust Enrollment Committee Public Packet 31 of 327 Public Packet 32 of 327 Public Packet 33 of 327 Public Packet 34 of 327 Public Packet 35 of 327 Public Packet 36 of 327 Public Packet 37 of 327 Public Packet 38 of 327 Public Packet 39 of 327 Public Packet 40 of 327 Public Packet 41 of 327 Public Packet 42 of 327 Public Packet 43 of 327 Public Packet 44 of 327 Public Packet 45 of 327 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # __________ Amendment to the Creation of Acheson Education Endowment in Accordance with the Endowments Law WHEREAS, the Oneida General Tribal Council is the duly recognized governing body of the Oneida Nation, and WHEREAS, the General Tribal Council has been delegated the authority of Article IV, Section I of the Constitution of the Oneida Nation, and WHEREAS, the Oneida Business Committee may be delegated duties and responsibilities by the Oneida General Tribal Council and is at all times subject to the review powers of the Oneida General Tribal Council, and WHEREAS, WHEREAS, WHEREAS, Endowments Law the Oneida Business Committee adopted the Endowments law in February 2005 by resolution # BC-02-23-05-G which sets forth how endowments are created and managed endowment fund accounts which “are intended as a perpetual source of funding for specific purposes[, and] endowment fund accounts could be used to provide funding for areas such as health, education and support for Tribal members for burial and housing” Whereas # 6 and 7; and the Trust Enrollment Committee, which has been delegated by the General Tribal Council to manage the trust funds of the Nation and has been given specific responsibilities under tribal laws such as the Per Capita law and the Endowments law, has identified that it is now time to begin formally creating the endowments under the Endowments law and as has been previously directed by General Tribal Council by actions such as resolution # GTC-06-30-90-A and addendum; and Floyd Acheson Bequest in 1980 Floyd Acheson bequeathed his estate to the “Floyd Acheson Oneida Indian Foundation;” and WHEREAS, the will was contested and all parties settled with the Oneida Nation receiving approximately $155,000 in mortgage notes; and WHEREAS, Floyd Acheson desired the funds to be used for “loans and scholarships for enrolled Oneida Indians and the general welfare and benefit of the Oneida Tribe of Indians of Wisconsin, Inc.” Oneida Business Committee minutes, July 3, 1980, p. 3; and WHEREAS, the Oneida Business Committee had authorized some uses of the funds in the intervening years and investment of the funds such that there is now approximately $1.05 million in current principle; and Public Packet 46 of 327 BC Resolution # __________ Amendment to the Creation of Acheson Education Endowment in Accordance with the Endowments Law Page 2 of 5 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 WHEREAS, Education and Scholarships the Oneida Nation has committed to education as a method of creating long term improvements for individuals, families and the community; and WHEREAS, the General Tribal Council had directed the development of an independent K-12 school system which is currently in place and operations exceed current standards for Bureau of Indian Education school systems with greater numbers of students graduating and attending higher education schools; and WHEREAS, the General Tribal Council has created the Oneida Higher Education Scholarship which provides non-needs based scholarships for members attending secondary and graduate level schools; and WHEREAS, the Higher Education Department has created programs to assist members in obtaining technical certificates and degrees; and WHEREAS, the Higher Education Department has identified that more members in high school are taking advance placement and college level courses who are not eligible for the Oneida Higher Education Scholarship or the departmental program but who require financial assistance to offset the costs of advanced placement and college level courses; and WHEREAS, Purpose of Acheson Education Fund the Education and Training Department has requested the development of an endowment utilizing the Floyd Acheson bequest for the purposes of assisting members in creating opportunities in the vocational and trades area of study; and WHEREAS, the Treasurer has identified a need to assist high school students in paying for advanced placement and college level courses while in high school; and WHEREAS, the Oneida Business Committee has determined that long term strategic stewardship of the funds would allow all educational goals of the Nation to be met; and WHEREAS, the Oneida Business Committee has recommended that the Acheson Education Endowment be created to fund educational opportunities beginning with funding educational opportunities for high school juniors and seniors pursuing vocation and trade careers, and high school juniors and seniors pursuing advanced placement and college level courses for high school students, assisting with expenses related to professional exams and licensing, funding higher education scholarships and eventually all education needs; and WHEREAS, Creating Endowments the Endowments law directs that the Oneida Business Committee shall approve or disapprove an endowment recommendation made by the Finance Committee (131.4-1(a)): and WHEREAS, the Oneida Business Committee believes that the funds set aside for the creation of an education trust from the Acheson bequest should be formally developed into an endowment and that additional funds should be identified for allocation to that fund; and WHEREAS, the Endowments law identifies that “the establishment of endowment fund accounts from private donors shall take no more than 120 calendar days from the date of notification from Public Packet 47 of 327 BC Resolution # __________ Amendment to the Creation of Acheson Education Endowment in Accordance with the Endowments Law Page 3 of 5 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 the Finance Committee of the donation received for the purpose of establishing an endowment fund account. These endowment fund accounts shall be exempt from the community meeting requirements” (131.5-1(b)); and WHEREAS, the Finance Committee, at a meeting on November 13, 2017, adopted a motion recommending the creation of the Acheson Education Endowment1; and Endowment Created NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does hereby establish, in accordance with section 131.4-1(a) of the Endowments law, the Acheson Education Endowment, and directs that such funds held and invested from the Floyd Acheson bequest, approximately $1.05 million, be placed in the Acheson Education Endowment. Purpose of Endowment BE IT FURTHER RESOLVED, the Oneida Business Committee does hereby further direct that the Acheson Education Endowment shall be used for the purposes of creating programs and activities which shall support –  Priority 1:2 costs associated with vocational and technical trades for adult members, and advanced placement and college level courses for members who are high school students; and  Priority 2: upon generating sufficient income to pay for Priority 1 expenses, excess disbursements shall be allocated for costs associated with professional exams and licensing; and  Priority 3: upon generating sufficient income to fund Priority 1 and Priority 2 expenses, excess disbursements shall be allocated to fund the higher education scholarship program; and  Priority 4: upon generating sufficient income to fund Priority 1, Priority 2, and Priority 3 expenses, excess disbursements shall be allocated to fund expenses related to all educational needs. The Trust Enrollment Committee, in accordance with sections 131.6 and section 131.8-1 of the Endowments law, shall develop the appropriate Standard Operating Procedures and necessary endowment documentation to fully implement the investment goals to fund the priorities set forth in this resolution. Disbursements of Endowment Income BE IT FURTHER RESOLVED, the Oneida Business Committee directs that no disbursements from the Acheson Education Endowment shall be made until Fiscal Year 2028 at which point disbursements will be made at 50%3 of the interest income as calculated according to section 131.8-2 of the Endowment Law. This disbursement level may be increased up to 75% or decreased down to 0% by a two-thirds vote of the total number of members of the Finance Committee and a subsequent two-thirds vote of the total number of members of the Oneida Business Committee. BE IT FURTHER RESOLVED, the Chief Financial Officer may approve more specific Standard Operating Procedures to implement the general rules outlined in this Resolve. 1. Programs shall forward a list of adopted rules and the priority addressed to the Treasurer and Chief Financial Officer on or before November 1st of each year. 2. On or before January 31st of each year the Trust Enrollment Department shall forward to the Treasurer and Chief Financial Officer an estimated disbursement from the endowment. 1 Motion by Jennifer Webster to adopt the Acheson Endowment Resolution with the discussed changes to the final resolved section and forward to the Oneida Business Committee. Seconded by Daniel Guzman King. Motion carried unanimously. 2 Assuming this need is $150,000.00, this priority would be reached (using a 5% return and 50% disbursement, and no additional contributions). If the tribal contribution is $100,000.00 with a 5% return, this becomes year 32, at 6% return it becomes year 25. 3 This can be increased up to 75% which increases disbursement but slows growth. Public Packet 48 of 327 BC Resolution # __________ Amendment to the Creation of Acheson Education Endowment in Accordance with the Endowments Law Page 4 of 5 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 3. The Treasurer and Chief Financial Officer shall notify programs which have rules adopted under the Administrative Rulemaking law in accordance with the purpose of the Acheson Education Endowment Fund of the availability of funds. 4. Programs with adopted rules under the Administrative Rulemaking law shall cooperatively identify how such funds shall be allocated within the proposed budget and forward the allocation determinations to the Chief Financial Officer on or before February 28th of each year. Failure to submit a cooperatively developed allocation by the deadline shall result in the funds being returned to the endowment as principle. 5. The Trust Enrollment Department shall provide an update on the estimated disbursement on or before July 1st of each year to the Treasurer and Chief Financial Officer, who shall notify programs with adopted rules under the Administrative Rulemaking law of the updated estimated disbursement amount. Excess over the initial disbursement estimate shall be returned to the endowment as principle; shortages under the initial disbursement estimate shall require all programs utilizing the funds to collaboratively determine how expenses shall be reduced. No additional tribal contribution shall be made. Failure to submit a cooperatively developed reduced allocation by July 30th shall result in the funds being returned to the endowment as principle. 6. The Trust Enrollment Department shall make the authorized disbursement to the Nation’s banking account(s) as identified by the Chief Financial Officer during the month of October. 7. Funds disbursed from an endowment shall not displace tribal contribution from the Nation’s general fund until such time as the fund disbursements reach Priority #3. Provided that, reductions to programs based on budgeting processes shall not be prohibited. BE IT FURTHER RESOLVED, that rules developed by programs shall specifically identify this resolution number, title of the resolution, and the specific priority being addressed by the rule. BE IT FURTHER RESOLVED, that endowment disbursements under Rules cannot be allocated to costs associated with program delivery or personnel until Priority 4. BE IT FURTHER RESOLVED, that in any year in which there are no programming rules approved under the Administrative Rulemaking law or in which there are insufficient specific requests based on existing programming rules approved under the Administrative Rulemaking law, or the program fails to fully utilize the funds for the purpose for which the funds were disbursed in the fiscal year the funds were disbursed, excess funds shall be returned to the endowment as principle. Endowment Reporting BE IT FURTHER RESOLVED, that the Trust Enrollment Committee shall report to the General Tribal Council, in the Annual meeting materials, the status of the endowment with the following minimum information. 1. Principle. Current principle and history of the growth of the principle in reasonable increments from the establishment of the endowment. 2. Investment Income. Current investment income and history of investment income in reasonable increments from the establishment of the endowment. 3. Disbursements. Current disbursement and history of disbursement in reasonable increments from the establishment of the endowment. 4. Future/Trends. Projects of estimated future growth of the principle and investment income in reasonable increments for a minimum of 20 years. 5. Investment policy. The investment policy and types of investments made regarding the endowment. BE IT FURTHER RESOLVED, that the Trust Enrollment Committee shall maintain a history of the original allocation and additions to the principle with the pro rata share of gain/loss allocated to each original principle allocation for historical tracking. The original principle allocation shall be labeled Acheson bequest Public Packet 49 of 327 BC Resolution # __________ Amendment to the Creation of Acheson Education Endowment in Accordance with the Endowments Law Page 5 of 5 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 and any additional tribal contribution made shall be reported as a separate principle allocation titled Acheson Education Endowment - Tribal Contribution funds. BE IT FURTHER RESOLVED, that the Treasurer shall include in the Annual Report a list of endowments and how disbursements were allocated in the budget, including a list of Rules regarding the use of the funds. BE IT FURTHER RESOLVED, that the any program which utilizes Acheson Education Endowment Funds shall include in the quarterly reports to the Oneida Business Committee and the Annual Report a list of Rules regarding the use of the funds, the amount of endowment funding allocated, and disbursements made during the reporting period for quarterly reports and an aggregate reporting in the Annual Report. Funding Endowment BE IT FINALLY RESOLVED, that the Oneida Business Committee directs the Treasurer to budget at least $100,000.00 each fiscal year to the Acheson Education Endowment for a minimum of 10 years. At the end of 10 years, the Finance Committee shall review the fund to determine whether additional contributions are necessary to help reach the long-term goals for education. Public Packet 50 of 327 Public Packet 51 of 327 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy – Oneida Nation Arts Board 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy - Oneida Nation Arts Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 52 of 327 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: One (1) vacancy was posted for the Oneida Nation Arts Board to complete term(s) ending February 28, 2021. The application deadline was October 25, 2019 and two (2) application(s) were received for the following applicant(s): Xavier Horkman Amy Wilde Select action(s) provided below: (1) accept the selected the applicant(s) and appoint to term ending February 28, 2021; OR (a) reject the selected applicant(s) and oppose the vote**; OR (2) repost the vacancy(ies) in accordance with § 105.5-5. due to an insufficient number of applicants; OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 53 of 327 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy – Oneida Youth Leadership Institute Board 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding four (4) vacancies - Oneida Youth Leadership Institute Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 54 of 327 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Four (4) vacancies were posted for the Oneida Youth Leadership Institute Board in total. Two (2) vacancies to complete term(s) ending June 30, 2022 and two (2) vacancies to complete term(s) ending June 30, 2023. The application deadline was October 25, 2019 and one (1) application(s) was received for the following applicant(s): Paul K. Ninham According to OYLI's Charter Section I.A. Creation. The Oneida Youth Leadership Institute ("OYLI") is hereby established as a wholly owned unincorporated agency of the Oneida Nation (the "Nation"), and shall be governed and managed by a Board of Directors, subject to the provisions of this Charter; the Board of Directors is not a board, committee or commission for purposes of the Comprehensive Policy Governing Boards, Committees and Commissions. Action requested: (1) accept the selected the applicant(s) and appoint Paul K. Ninham to term ending June 30, 2022 OR June 30, 2023; AND (2) repost the remaining three (3) vacancies for the Oneida Youth Leadership Institute Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 55 of 327 Oneida Business Committee Agenda Request Accept the October 16, 2019, regular Legislative Operating Committee meeting minutes 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the October 16, 2019 Legislative Operating Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 10/16/19 LOC meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 56 of 327 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Executive Conference Room-2nd Floor Norbert Hill Center October 16, 2019 9:00 a.m. Present: David P. Jordan, Kirby Metoxen, Daniel Guzman King, Jennifer Webster Excused: Ernest Stevens III Others Present: Maureen Perkins, Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Kristen Hooker, Rae Skenandore, JoAnne House, Lee Cornelius, Leyne Orosco I. Call to Order and Approval of the Agenda David P. Jordan called the October 16, 2019, Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Jennifer Webster to adopt the agenda; seconded by Daniel Guzman King. Motion carried unanimously. II. Minutes to be Approved Motion by Jennifer Webster to approve the October 02, 2019, Legislative Operating Committee meeting minutes and forward to the Business Committee for consideration; seconded by Kirby Metoxen. Motion carried unanimously. III. Current Business 1. Citations Law (1:05-3:17) Motion by Jennifer Webster to approve the public meeting packet, with the updated draft and analysis, and forward the Citation Law to a public meeting to be held on November 22, 2019; seconded by Daniel Guzman King. Motion carried unanimously. 2. Oneida Environmental Resources Board Bylaws Amendments (3:19-6:33) Motion by Kirby Metoxen to accept the Oneida Environmental Resources Board Bylaws Amendments and forward to the Oneida Business Committee for consideration; seconded by Jennifer Webster. Motion carried unanimously. 3. Oneida Personnel Commission Bylaws Amendments (6:34-8:08) Motion by Jennifer Webster to accept the Oneida Personnel Commission Bylaws Amendments and forward to the Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 4. Oneida Land Claims Commission Bylaws Amendments (8:09-10:26) Motion by Kirby Metoxen to accept the Oneida Land Claims Commission Bylaws Amendments and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of October 16, 2019 Page 1 of 2 Public Packet 57 of 327 IV. New Submissions V. Additions VI. Administrative Items 1. Children’s Code Update (10:29-13:39) Motion by Kirby Metoxen to accept the eighth and final Children’s Code Implementation Plan Quarterly Update and forward to the Oneida Business Committee; seconded by Jennifer Webster. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Jennifer Webster to adjourn the October 16, 2019, Legislative Operating Committee meeting at 9:14 a.m.; seconded by Kirby Metoxen. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of October 16, 2019 Page 2 of 2 Public Packet 58 of 327 Oneida Business Committee Agenda Request Approve the travel report - Councilman Ernie Stevens III - AISES National Conference - Milwaukee, WI -.. 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Report Accept as Information only Action - please describe: Motion to approve Councilman Stevens' travel report from October 9th-13th for the American Indian Science Engineering Society (AISES) Conference in Milwaukee, WI. 3. Supporting Materials Report Resolution Contract Other: 1. Travel report AISES 10/9-10/13/2019 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Jameson Wilson, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 59 of 327 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Ernest L. Stevens III Travel Event: AISES Conference Travel Location: Milwaukee, WI Departure Date: 10/09/2019 Return Date: 10/13/2019 Projected Cost: 1621.75 Actual Cost: 667.28 Date Travel was Approved by OBC: 09/11/2019 Narrative/Background: The American Indian Science and Engineering Society (AISES) is a one-of-a-kind, three day event focusing on educational, professional and workforce development. Attendees include American Indian high school and college students, educators, professionals, tribal nations and tribal enterprises, universities, corporations and government agencies. The AISES National conference has become the premier event for American Indian Science, Technology, Engineering and Math (STEM) students and professionals attracting 2,200 attendees from across the country. The conference was the second highest attended AISES event to date. I was thoroughly impressed with the balance of students higher education professionals and professional executives and government officials in attendance. I was also impressed with the job fair which was a great networking site for all levels of attendees. There was a vastly diverse set of breakout sessions and tracts covering a wide assortment of issues and topics which made it difficult to attend and engage. I would recommend this event for any student, high school and above, or any higher ed professional in any field of study or any professional of any kind, given the future of STEM and all aspects of the workforce. Item(s) Requiring Attention: -Collaborate with the General Manager and Education areas to formulate a planning team to work with AISES to potentially bring a Wisconsin Tribal STEM Summit to Oneida. Page 1 of 2 OBC Approved 03-25-2015 Public Packet Page 2 60 of 327 Business Committee Travel Report -Oneida to begin the process of becoming full members of AISES and sending more youth and higher ed representation to AISES Conference. -Oneida to become more active with AISES by sending more professionals, government officials and higher ed represenatives as panelists or any form of contrbutors for the conference. Requested Action: Motion to approve Councilman Stevens’ travel report to the 2019 AISES National Conference in Milwaukee, WI October 9-13, 2019. Page 2 of 2 Public Packet 61 of 327 Public Packet 62 of 327 Oneida Business Committee Agenda Request Approve the travel report - Vice-Chairman Brandon Stevens and Councilman David P. Jordan - 2019... 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Report Accept as Information only Action - please describe: Requested Action: To approve travel report for NCAI Mid-Year Convention & Youth Commission, Sparks, Nevada, for Vice Chairman Stevens & Council Member Jordan. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Chairman Primary Requestor/Submitter: Laura Laitinen-Warren, Senior Policy Advisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 63 of 327 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Requested Action: To approve travel report for NCAI Mid-Year Convention & Youth Commission, Sparks, Nevada, for Vice Chairman Stevens & Council Member Jordan. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 64 of 327 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Brandon Stevens Enter name(s) of other Travelers OR [SPACE BAR] to delete Travel Event: Enter name(s) of other Travelers OR [SPACE BAR] to delete Enter name(s) of other Travelers OR [SPACE BAR] to delete NCAI 2019 Mid-Year Conference Travel Location: Sparks, Nevada Departure Date: 06/25/2019 Return Date: 06/27/2019 Projected Cost: $1,745.00 Actual Cost: $1,792.48 Date Travel was Approved by OBC: 04/10/2019 Narrative/Background: Please see attached Item(s) Requiring Attention: N/A Requested Action: Approve Travel Report Page 1 of 1 OBC Approved 03-25-2015 Public Packet 65 of 327 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: David P. Jordan Travel Event: NCAI Travel Location: Sparks, NV Departure Date: 06/23/2019 Return Date: 06/27/2019 Projected Cost: $1,917.00 Actual Cost: $1,627.55 Date Travel was Approved by OBC: 04/10/2019 Narrative/Background: See Attachment Item(s) Requiring Attention: N/A Requested Action: Approve Travel Report Page 1 of 1 OBC Approved 03-25-2015 Public Packet 66 of 327 National Congress of American Indians Mid-Year Conference & Youth Commission Summary Report June 23 through June 27, 2019 Sparks, Nevada Oneida Youth Attendees: Kaylee Schuyler, Eleciah Danforth, Logan Hill, Joseph Powless BC Attendees: Vice Chairman Brandon Stevens (6/25-6/27) & Council Member David Jordan Chaperones: Laura Laitinen-Warren & Renita Hernandez Narrative/Background: The Oneida Business Committee supported the opportunity for up to six youth to attend the National Congress of American Indians Mid-Year Conference and Marketplace Youth Commission in Sparks, Nevada, June 23-27, 2019. Funding for the conference, travel, lodging and meals was covered through the Business Committee’s Special Projects budget. The NCAI Youth Commission is designed specifically for college and high school students aged 16-23; however, Oneida invited Juniors and Seniors to apply to provide exposure to the possibilities in tribal government prior to entering post-secondary education. The NCAI Youth Commission includes all interested youth and provides a unique perspective on issues relevant to them as tribal youth as they will have an opportunity to network, discuss challenges within their community and throughout Indian Country as well as share possible solutions. A desired outcome of sponsoring youth to attend NCAI was to create an interest in government and leadership for the Oneida Youth in attendance and to contribute to the skill set and knowledge of those youth so they can begin to prepare to lead the Oneida Nation and be active and engaged citizens. Sessions attended: Monday, June 24 Breakout Session: Addiction Task Force At NCAI’s 2016 Annual Convention, a session on the opioid epidemic stirred discussion among tribal leaders that underscored the importance of continually addressing substance abuse issues. Breakout Session: Climate Action Task Force At the National Congress of American Indians (NCAI) Executive Council Winter Session in February 2019, NCAI President Jefferson Keel announced the establishment of the NCAI Climate Action Task Force (CATF). The working mission of the Task Force is to “document, inform, and support the climate action efforts of tribal nations and Native organizations, and identify and advocate for policies and funding designed to empower their ability to engage in effective, sustainable climate action.” At this inaugural meeting of the Task Force, CATF’s Co-Chairs will work with participants to refine and finalize CATC’s draft mission and key functions and will lead a discussion about Indian Country’s policy priorities for climate action at both the national and international levels, and how NCAI can advance with its partners to advance those priorities. 1 Public Packet 67 of 327 National Congress of American Indians Mid-Year Conference & Youth Commission Summary Report June 23 through June 27, 2019 Sparks, Nevada Youth Commission Returns from Task Force Meetings – Group Report Out Welcome Reception Tuesday, June 25 First General Assembly • Presentation of the Colors • Honor Song • Invocation • Welcome: Arlan D. Melendez, Chairman, Reno-Sparks Indian Colony • Rules of the Convention: Yvonne Oberly, Chair, NCAI Rules & Credentials Committee • Resolutions Process Report: Juanita Ahtone, Chair, NCAI Resolutions Committee • President’s Report: Jefferson Keel, President, National Congress of American Indians Youth Commission Sessions: College and Career Readiness & Tribal Resolutions Breakout Session: The Battle to Protect Native Children: the Indian Child Welfare Act (ICWA) and How Your Tribal Nation Can Make an Impact During this past year, American Indian and Alaska Native children and families endured one of the largest coordinated attacks at the federal district and circuit levels. While the battle has raged in the courts, the public narrative of the issues surrounding Native children and ICWA will have an impact on the outcome of the case. In this breakout session speakers Youth Commission History, Purpose & Bylaws The Social hosted by the Youth Commission Wednesday, June 26 Youth Commission Working Session: Youth Work on Youth Policy Projects NCAI Youth Commission Panel Discussion Panel: Sophie Tiger, NCAI Youth Commission Officer, Rory Wheeler, NCAI Youth Commission Officer, Michael Charles CNAY Fellow, & Rani Williams Wilma Mankiller Fellow Youth Commission Q&A: What Youth Are Experiencing in their Communities Youth Commission Discussion: Achieving Goals Through Adversity Youth End of Day Gathering 2 Public Packet 68 of 327 National Congress of American Indians Mid-Year Conference & Youth Commission Summary Report June 23 through June 27, 2019 Sparks, Nevada Ideas from Wrap up meeting with BC & Youth. What can Oneida Nation do to support youth in the community? • Set up a youth commission • Have a gym that is open so we can go scrimmage somewhere. • Create safe places for them to go so they can hang out. • Including the youth in the GTC meetings so they are prepared to attend and be involved and know what is going on in the community. • Look at what other communities do for detox centers to help with addiction. • Could there be a youth voice on the TAP? • Open gym area, more youth recreation centers, more events for kids that are not cost prohibitive. • More activities like cleaning up the parks, cook outs, box Lacrosse. • Improved communication can be a change. How can tribal leaders engage youth more? • • • • Once a school quarter reach out and let them know what is going on. Have a social. Could the older youth reach out to the younger ones? Youth Commission here or youth council that would feed in to the larger—GTC. 3 Public Packet 69 of 327 Oneida Business Committee Agenda Request Approve the travel report - Chairman Tehassi Hill and Vice-Chairman Brandon Stevens - Detroit... 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Report Accept as Information only Action - please describe: Motion to approve the Travel Report for Vice-Chairman Brandon Stevens and Chairman Tehassi Hill who attended the Democratic Primary Debate in Detroit, MI July 30th - August 1st, 2019 3. Supporting Materials Report Resolution Contract Other: 1. Travel Report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Chairman & Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Tehassi Hill, Chairman Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 70 of 327 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This travel request was approved by the Oneida Business Committee at the July 17th, 2019 Special BC Meeting. Travel Report attached. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 71 of 327 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Travel Event: Brandon Stevens Democratic National Committee - Debates Travel Location: Departure Date: Projected Cost: Tehassi HIll Detroit, Michigan 07/30/2019 $992.95 – BYS $1,652.00 - TH Return Date: Actual Cost: Date Travel was Approved by OBC: 08/01/2019 $992.95 – BYS $1,721.81 - TH 07/17/2019 Narrative/Background: Chairman Hill and I attended the Democratic Presidential debates in Detriot, Michigan at the historic Fox Theatre. We were invited by the Chairman of the Democratic National Committee’s Native American Caucus. During the day we met with 4 of 5 top polling candidates for a Tribal Leader’s Caucus pre-debate program (attached). We share our concerns and requests with each candidates and worked with Pace to develop the talking points (see 11/13/19 BC Executive Session submission). We also met with the National Democratic Committee Chairman Tom Perez and talked about the the Convention next year and the need for a strong Tribal presence and he committed to continue consulting the tribes for our input. Debate lineup: Tuesday, July 30 Steve Bullock, Pete Buttigieg, John Delaney, John Hickenlooper, Amy Klobuchar, Beto O'Rourke, Tim Ryan, Bernie Sanders, Elizabeth Warren, Marianne Williamson Wednesday, July 31 Page 1 of 2 OBC Approved 03-25-2015 Public Packet Page 2 72 of 327 Business Committee Travel Report Michael Bennet, Joe Biden, Bill de Blasio, Cory Booker, Julián Castro, Tulsi Gabbard, Kirsten Gillibrand, Kamala Harris, Jay Inslee, Andrew Yang Item(s) Requiring Attention: N/A Requested Action: Motion to approve the Travel Report for Vice-Chairman Brandon Stevens and Chairman Tehassi Hill who attended the Democratic Primary Debate in Detroit, MI July 30th - August 1st, 2019 Page 2 of 2 Public Packet From: To: Cc: Subject: Date: Attachments: 73 of 327 Ramirez, Rion J Ramirez, Rion J Keith M. Harper (Keith) (Kharper@kilpatricktownsend.com); "EThompson@kilpatrickstockton.com"; Bookataub, Susan Updated Program: DNC Debate-Native American Caucus Program Monday, July 29, 2019 11:07:57 PM image001.png Native American Caucus Program Updated Program Details: The Debates will be held at the Fox Theater located at Fox Theatre, 2211 Woodward Ave, Detroit, MI 48201. Tuesday, July 30 12:30 p.m. | Pre-Debate discussion with Senator Bernie Sanders DoubleTree Suites the meeting will be in “Fort Drummond” | 525 West Lafayette Blvd, Detroit, MI (Please arrive no later than 12:15 p.m.) Wednesday, July 31 Thank you to the Puyallup Tribe of Indians for sponsoring the meeting room at the Westin Book Cadillac Detroit Hotel for these important conversations and thank you to the Mashantucket Pequot Tribal Nation and the Agua Caliente Band of Cahuilla Indians for sponsoring the lunch. 9:15 a.m. – 9:45 a.m. | Post-Debate discussion with Mayor Pete Buttigieg The Westin Book Cadillac Detroit Hotel the meeting will be in “Boulevard A” | 1114 Washington Blvd, Detroit, MI (Please arrive no later than 9:00 a.m.) 10:00 a.m. – 10:45 a.m. | Post-Debate discussion with Senator Elizabeth Warren The Westin Book Cadillac Detroit Hotel the meeting will be in “Boulevard A” | 1114 Washington Blvd, Detroit, MI 11:00 a.m. – 11:30 a.m. | Discussion with DNC Chairman Tom Perez The Westin Book Cadillac Detroit Hotel the meeting will be in “Boulevard A” | 1114 Washington Blvd, Detroit, MI 12:00 Noon – 1:30 LUNCH 2:30 p.m. – 3:15 p.m. | Post-Debate discussion with Governor Steve Bullock The Westin Book Cadillac Detroit Hotel the meeting will be in “Boulevard A” | 1114 Washington Blvd, Detroit, MI Thursday, August 1 10:30 a.m. – 11:30 a.m. | Post-Debate discussion with Senator Kamala Harris MGM Grand Hotel | Detroit 1777 Third Street Detroit, MI 48226 Detroit, MI Public Packet (Please arrive no later 10:15 a.m.) Please meet in the lobby of the hotel and a staffer for Senator Harris will escort you to the meeting room. ****Times are subject to change. We will notify you immediately of any amendments and please be on the look out for additional candidate meeting confirmations Please RSVP to Evelyn Thompson at EThompson@kilpatrickstockton.com if you have not already done so. For any questions on the day of the events, please call Rion Ramirez at (360) 340-2770. Thank you - and we look forward to seeing you in Detroit! Rion J. Ramirez General Counsel MPTN Office of Legal Counsel Mashantucket Pequot Tribal Nation 2 Matt’s Path, P.O. Box 3060, Mashantucket, CT 06338 TEL: 860-396-2099 RionRamirez@mptn-nsn.gov This document is intended only for the person to whom it is addressed. It may contain information that is privileged and confidential. If you are not the intended recipient, any dissemination, distribution, copying or use of this document is strictly prohibited. If there are any problems with this communication, please reach me at the above number 74 of 327 Public Packet 75 of 327 Oneida Business Committee Agenda Request Approve the travel report - Vice-Chairman Brandon Stevens - Two (2) events 1. Meeting Date Requested: 11 / 13 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Report Accept as Information only Action - please describe: Motion to approve the Travel Report for Vice-Chairman Brandon Stevens who two events on behalf of the Nation. The Frank LaMere Native American Presidential Forum in Sioux City, IA 8/19-20/2019 and the Senate Health Committee Hearing in Madison, WI 8/21/2019. 3. Supporting Materials Report Resolution Contract Other: 1. Travel Report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 76 of 327 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Travel Event: Brandon Stevens Two Events: Frank LaMere Native American Presidential forum in Sioux City, IA 8/19-20/2019 and Senate Health Cmte hearing Madison, WI 8/21/2019 Travel Location: Sioux City, IA and Madison, WI Departure Date: 08/18/2019 Return Date: 08/21/2019 Projected Cost: $556.89 Actual Cost: $556.89 Date Travel was Approved by OBC: 09/11/2019 Narrative/Background: The Frank LaMere Native American Presidential forum was the first Native American focused Presidential forum of its kind. 11 Presidential candidates participated in the forum and had an opportunity to present their tribal platform and then field questions from panels of Tribal leaders. I had to honor of being a panelist for Julian Castro and asked him a housing question about increasing tribal member home ownership. Sen. Bernie Sanders, Sen. Elizabeth Warren, Sen. Kamala Harris and Mayor Pete Buttigieg all have tribal platforms. The second part of the travel was giving testimony on Senate Bill 89, Dental Therapists licensure, testimony is attached. Item(s) Requiring Attention: Dental Therapy portion of the travel is covered by Self-Governance. Requested Action: Motion to approve the Travel Report for Vice-Chairman Brandon Stevens who attended two events on behalf of the Nation. The Frank LaMere Native American Presidential Forum in Sioux City, IA 8/19-20/2019 and the Senate Health Committee Hearing in Madison, WI 8/21/2019. Page 1 of 1 OBC Approved 03-25-2015 Public Packet 77 of 327 Oneida Nation Testimony for Senate Bill 89 relating to licensure of dental therapists; extending the time limit for emergency rule procedures; providing an exemption from emergency rule procedures; providing an exemption from rule-making procedures; and granting rule-making authority. August 21, 2019 On behalf of the Oneida Nation, my name is Brandon Stevens and I am the Vice Chairman for the Nation. I am here today to express the Oneida Nation’s supports Senate Bill 89 which allows for the licensure of dental therapists, extending the time limit for emergency rule procedures, providing an exemption from emergency rule procedures, providing an exemption from rulemaking procedures and granting rule-making authority. The Oneida Nation supplies comprehensive services for dental and oral hygiene care to our community; including preventative care; restorative care fillings; oral surgery extractions; orthodontics, prosthetics; endodontics; emergency dental treatment; fluoride therapy and more. The Oneida Nation provides over 28,148 dental patient visits equating to over 6,077 patient visits per dentist. The average wait times for dentists are approximately 4-5 months at the Oneida Dental Clinic. According to the Indian Health Service Oral Survey1, ▪ 71.3% of American Indian/Alaskan Native children aged 3-5 have tooth decay. ▪ 86% of American Indian/Alaskan Native children between 6-9 year of age had a history of decay in their primary permanent teeth, compared to 56% of children in the general US population. ▪ 47% of 6-9-year-old American Indian/Alaskan Native children had untreated decay compared to 17% of 6-9-year-old children in the general US population. ▪ American Indian/Alaskan Native adult dental patients suffer disproportionately higher rates of untreated tooth decay, with twice the prevalence as the general US population and more than any other racial/ethic group. ▪ About 83% of American Indian/Alaskan Native adult patients aged 40-64 years have lost at least one permanent tooth compared to 66% of the general US population of the same age. 1 https://www.ihs.gov/doh/ Public Packet 78 of 327 The Oneida Nation surveyed all 11 federally recognized tribes within the State of Wisconsin to gain a better understanding of the oral health challenges they faced. The results showed that the biggest challenges Wisconsin tribes face when it comes to oral health is long wait times and staff shortages. Other challenges include access to care, finding qualified dental providers, early childhood tooth decay, and broken appointments. The Oneida Nation believes that tribal members will pursue dental therapist careers and will want to serve in their communities, much like what happened in other states. According to Mary Williard of the Alaska Native Tribal Health Consortium, in Alaska, 3 of every 4 dental therapists come from the village or region they work in. This will help alleviate staff shortages, especially in those rural and poverty-stricken areas where it is hard to find dental providers. We feel dental therapists will reduce the wait times for patients to receive the oral care they deserve because dental therapists can supply the basic clinical dental treatment which focuses on routine and preventative services which will free up the dentists’ time to focus on more complex cases. Our research shows that in Washington, Swinomish Indian Tribal Community reduced their average wait time from six months to under two months with just one dental therapist and Port Gamble S’Klallam Tribe completely eliminated its wait time after they hired a dental therapist.2 Tribal communities tend to be located in more rural areas and experience higher rates of poverty. To ensure that dental therapists are efficient and effective in tribal communities, the Oneida Nation strongly encourages that Senate Bill 89 allow dental therapists to supply those routine and preventative services under general supervision of a dentist, as they do in Alaska, Washington, Oregon, and Minnesota. We can learn from the State of Maine where they passed a law that requires a dentist to be physically in the room with a dental therapist while they are working. In part because of this arbitrary burden, no dentist has hired a dental therapist in the State of Maine. No dental therapists are practicing in the State of Maine since the law passed five years ago. It is for these reasons that the Oneida Nation supports Senate Bill 89. The Oneida Nation sincerely requests to work together with the Wisconsin legislature to improve dental health for our members. I thank you for this opportunity to speak today and look forward to collaborating with a good mind, a good heart, and a strong fire. 2 According to Dr. Rachael Hogan, Head Dentist at Swinomish Indian Tribal Community and Karol Dixon, Health Director at Port Gamble S’Klallam Tribe Public Packet 79 of 327 Oneida Business Committee Travel Request Approve the travel request - Vice-Chairman Brandon Stevens - 2019 Fall Haskell Board of Regents... 1. OBC Meeting Date Requested: 11 / 13 / 19 e-poll requested 2. General Information: Event Name: Haskell Fall Board of Regents Meeting Event Location: Lawrence, KS Attendee(s): Brandon Stevens Departure Date: Dec 10, 2019 Attendee(s): Return Date: Dec 13, 2019 Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: $300 Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: Vice-Chairman Stevens serves as the Midwest Regent as well as the President of the Haskell Board of Regents for Haskell Indian Nations University in Lawrence, KS. This request is to attend the Fall Board of Regents meeting December 10th - 13th, 2019. The continued relationship between the Oneida Nation and the University has the ability to affect major change in education with direct access to the Secretary of the Department of Interior as well as the BIE Director. The Board membership puts Oneida at an advantage of being resource for the Administration in overall education matters that can positively influence our Educational needs. Travel expenses paid for the by the BOR include Hotel, Airfare and Per Diem. The Cost estimate of $300 is for a rental car and funds are available int he Vice-Chairmans budget. 5. Submission Sponsor: Brandon Stevens, Vice-Chairman 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 80 of 327 Public Packet 81 of 327 Enter e-poll results into the record regarding the approved travel request - Vice-Chairman Brandon... Business Committee Agenda Request 1. Meeting Date Requested: 11/13/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Resolution ☐ Correspondence ☐ Minutes ☐ Statement of Effect ☐ Fiscal Impact Statement ☐ Report ☒ Travel Documents ☐ Other: E-poll results, request, & supporting documents 4. Budget Information: ☒ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 82 of 327 From: Sent: To: Cc: Subject: Attachments: Importance: TribalSecretary Thursday, October 24, 2019 9:01 AM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill BC_Agenda_Requests; Brian A. Doxtator; Danelle A. Wilson; Fawn J. Billie; Jameson J. Wilson; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster E-POLL RESULTS: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 BCTR Approve the travel request - Vice-Chairman Brandon Stevens - Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019.pdf; A_LS comment 1.pdf; B_BYS comment 1.pdf; C_LS comment 2.pdf; D_LS comment 3.pdf; E_DJ comment.pdf; F_BYS comment 2.pdf; G_JW comment.pdf; H_LS comment 4.pdf High E‐POLL RESULTS The e‐poll to approve the travel request for Vice‐Chairman Brandon Stevens to attend the Kansas City NFL Stadium Visit in Kansas City, KS ‐ Oct 26‐28, 2019, has been carried. As of the deadline, below are the results: Support: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Oppose: Lisa Summers Per section 5.2.c. of the OBC SOP Conducting Electronic Voting (E‐polls), attached are copies of any comment by an OBC member made beyond a vote. Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) P.O. Box 365 Oneida, WI 54155-0365 oneida-nsn.gov 1 Public Packet 83 of 327 From: TribalSecretary Sent: Tuesday, October 22, 2019 4:16 PM To: BC Members Cc: TribalSecretary; BC Assistants Subject: E‐POLL REQUEST: Approve the travel request ‐ Vice‐Chairman Brandon Stevens ‐ Kansas City NFL Stadium Visit ‐ Kansas City, KS ‐ Oct 26‐28, 2019 Importance: High E‐POLL REQUEST Summary: Vice‐Chairman Stevens would like to take the opportunity to further the Green Bay Packer/Oneida Nation relationship and more pointedly review Kansas City Chiefs stadium policy and environment related to mascot and offensive actions. I would also like to start the conversation about how or what we will expect from the Green Bay/Washington game. Travel expenses paid for by the Green Bay Packers include flights, hotel and one dinner. Requested Action: Approve the travel request for Vice‐Chairman Brandon Stevens to attend the Kansas City NFL Stadium Visit in Kansas City, KS ‐ Oct 26‐28, 2019 Deadline for response: Responses are due no later than 4:30 p.m., WEDNESDAY, October 23, 2019. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov 2 Public Packet 84 of 327 Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 06 / 12 / 19 e-poll requested 2. General Information: Event Name: Kansas City NFL Stadium Event Location: Kansas City, KS Attendee(s): Brandon Stevens Departure Date: Oct 26, 2019 Attendee(s): Return Date: Oct 28, 2019 Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: Paid for by Green Bay Packers Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: Vice-Chairman Stevens would like to take the opportunity to further the Green Bay Packers/Oneida Nation relationship and more pointedly review Kansas City Chiefs stadium policy and environment related to mascot and offensive actions. I would also like to start the conversation about how or what we will expect from the Green Bay/Washington game. Travel expenses paid for by the Green Bay Packers include flights, hotel and one dinner. Requested Action: Approve the travel request for Vice-Chairman Stevens to travel to Kansas City, KS October 26th – 28th, 2019. 5. Submission Sponsor: Brandon Stevens, Vice-Chairman 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet From: Sent: To: Cc: Subject: 85 of 327 Lisa M. Summers Tuesday, October 22, 2019 4:21 PM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster Re: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Good Afternoon, At this time I am unable to support this request due to outstanding travel. Our Motion form Oct 9 is as follows... "October 9, 2019, regular BC meeting: Motion by Jennifer Webster that due to the credit card issues Business Committee members are unable to travel until their past travel has been reconciled, seconded by Lisa Summers. Motion carried." Currently there still remains 3 outstanding charges from September 2019, which means travel is out of compliance with our motion. Technically, this should have held true for last week's travel to Westerville as well; however, this arrangements were already completed and the tribe would have lost money. Sent from my Sprint Samsung Galaxy S9. 1 Public Packet From: Sent: To: Cc: Subject: Attachments: 86 of 327 Brandon L. Yellowbird-Stevens Tuesday, October 22, 2019 10:26 PM Lisa M. Summers; TribalSecretary; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster; Jo A. House RE: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 FW: BYS Rental NIGA mid-year travel 2019; receipts (CT NIGA Sept 17th).pdf; receipts (CT NIGA Sept 19th).pdf Attached is the email for receipts and travel authorization submitted to Tribal Secretary’s Office on September 20th. The travel in question ended September 19th so my office was immediate in returning receipts and travel authorization. Since the primary person who does BC travel is out this week I am unable to track down the hardcopy paperwork from home. Tomorrow we can find the back up for the 2 baggage receipts submittal but for the purposes of the Secretary’s response, 2 baggage/rental receipt and travel authorization which for redundancy’s sake have been submitted directly to Jennifer in Accounting. There has to be a better process because if we submit the receipts to the TSO as suggested within the travel policy timeline and Accounting doesn’t receive them there is not much we can do besides being redundant and submit directly to account as we did. Everything should be in order. Public Packet 87 of 327 Rental Agreement # 845373522 Invoice # 90119579523 Renter Information Trip Information Renter Name Pickup BRANDON STEVENS Tuesday, September 17, 2019 Return 11:44 AM Renter Address Thursday, September 19, 2019 4:05 PM BRADLEY INTL ARPT (BDL) GREEN BAY, WI 54313 Start Charges USA Tuesday, September 17, 2019 Vehicle Information 1 NATIONAL DR 11:46 AM WINDSOR LOCKS, CT 06096-1018 USA BRADLEY INTL ARPT (BDL) 1 NATIONAL DR OPTIMA LX 4DR WINDSOR LOCKS, CT 06096-1018 License #: UM1D4W USA State/Province: MO Renter Charges Unit #: 7RC1V6 Vehicle #: KG292910 Car Class Change 2 Day at $10.00 / Day $20.00 Vehicle Class Driven Time & Distance 2 Day at $101.98 / Day $203.96 Full Size Car 4-Door/Automatic/Air Time & Distance 4 Hour at $20.40 / Hour $81.60 Roadside Assistance Protection ($6.99 / Day) $13.98 Cdw/ldw ($19.99 / Day) $39.98 Vehicle Class Charged Rental Rate Coverages Full Size Car 4-Door/Automatic/Air Odometer Mileage/Kilometers Starting: 33,000 Taxes and Fees Concession Fee Recovery 11.11 Pct (11.11%) $40.84 Customer Facility Charge 8.40/day ($8.40 / Ending: 34,014 Day) Total: 1,014 $25.20 Motor Veh Rental Surchg 2.70/day ($2.70 / Thank you for renting with Enterprise Rent-ACar Day) $8.10 Sales Tax (9.35%) $34.45 Tourism Account Surcharge $1/day ($1.00 / Day) $3.00 We appreciate your business! This email was automatically generated Total $471.11 from an unattended mailbox, so please (Subject to audit) do not reply to this e-mail. Amount charged on September 19, 2019 to VISA (1235) ($31.50) If you have any questions about your Amount charged on September 19, 2019 to VISA (1235) ($31.50) rental, please view our Frequently Amount charged on September 19, 2019 to VISA (1235) ($408.11) Asked Questions or send us a secured Amount Due message by visiting our Support Center $0.00 Public Packet 88 of 327 Date of Purchase: Sep 17, 2019 Baggage Receipt PASSENGER INFORMATION BRANDONLEE YELLOWBIRDSTEVENS SkyMiles Number: 6708345225 Confirmation Number: JL7MWK Ticket Number: 0068221128026 BILLING AND INFORMATION EXCESS BAGGAGE Taxes & Fees $30.00 USD $0.00 USD Total Paid with Visa ************1235 $30.00 USD Retain this receipt for your records. This document provides information about specified fees or services you have been charged. If purchasing Delta Sky Club memberships all Delta SkyMiles and Delta Sky Club rules apply. To review the rules, please visit Delta Sky Club. All Delta Comfort+™ and Preferred seats are Nonrefundable. Important Note: If travel or checkin commences on a carrier other than Delta this receipt must be presented at the time of the service or fee will be used. Retain this receipt for your records. COPYRIGHT INFORMATION This email message and its contents are copyrighted and are proprietary products of Delta Air Lines, Inc. Delta Blvd. P.O. Box 20706 Atlanta, GA 30320-6001. Any unauthorized use, reproduction, or transfer of this message or its contents, in any medium, is strictly prohibited. © 2019 Delta Air Lines, Inc. All rights reserved. Public Packet 89 of 327 Date of Purchase: Sep 19, 2019 Baggage Receipt PASSENGER INFORMATION BRANDONLEE YELLOWBIRDSTEVENS SkyMiles Number: 6708345225 Confirmation Number: JL7MWK Ticket Number: 0068291930681 BILLING AND INFORMATION EXCESS BAGGAGE Taxes & Fees $30.00 USD $0.00 USD Total Paid with Visa ************1235 $30.00 USD Retain this receipt for your records. This document provides information about specified fees or services you have been charged. If purchasing Delta Sky Club memberships all Delta SkyMiles and Delta Sky Club rules apply. To review the rules, please visit Delta Sky Club. All Delta Comfort+™ and Preferred seats are Nonrefundable. Important Note: If travel or checkin commences on a carrier other than Delta this receipt must be presented at the time of the service or fee will be used. Retain this receipt for your records. COPYRIGHT INFORMATION This email message and its contents are copyrighted and are proprietary products of Delta Air Lines, Inc. Delta Blvd. P.O. Box 20706 Atlanta, GA 30320-6001. Any unauthorized use, reproduction, or transfer of this message or its contents, in any medium, is strictly prohibited. © 2019 Delta Air Lines, Inc. All rights reserved. Public Packet From: Sent: To: Cc: Subject: 90 of 327 Lisa M. Summers Wednesday, October 23, 2019 8:28 AM Brandon L. Yellowbird-Stevens; TribalSecretary; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster; Jo A. House Re: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Goid Morning Everyone, We all know a key staffer has been out on funeral the last week & a half. I will confirm with them when it was recieved, but they can't process half the paperwork, even if they were in possession of one receipt. The BCSO would need all of the information to submit, which will be enforced in our office regardless. Despite these claims of them.having what they needed, I suspect that is only partly accurate & I cannot allow the BCSO to be thrown under the bus when there has been such negligence on your part Mr. Vice‐ Chair; I have been more than patient & understanding on this egregious matter...so, I will address this thoroughly when I get back from my travel. I will enter this statement into the record as well for the epoll. Thank you. Sent from my Sprint Samsung Galaxy S9. 1 Public Packet From: Sent: To: Cc: Subject: 91 of 327 Lisa M. Summers Wednesday, October 23, 2019 11:34 AM Rhiannon R. Metoxen; Brandon L. Yellowbird-Stevens; TribalSecretary; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Patricia M. King; Tehassi Tasi Hill Jennifer J. Anderson; Terri L. Schiltz Re: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Good Morning, Again, as stated earlier today, I will address this when I return from my travels; and, while I appreciate the frustrations expressed, it is not occurring with everyone. I do not believe changing entire systems because 1 or 2 people are impacted due to what appears to be inconsistent application, or lack of ability, or education on policy/process. Despite more than 3 terms of experience in using travel, Mr. Vice‐Chairman is the only one who has had consistent and multiple issues in this area. As I stated earlier as well, I am not allowing the BCSO to be thrown under the bus for this issue, it is habitual in this case, and I am not going to allow the staff to be accused of not doing their job. If it was done correctly in the first place, this wouldn't even be a conversation. It is disappointing that there now appears to be lack of self‐accountability at this point when acceptance of the Vice‐Chair's office role in this situation was provided to the Committee in Executive Session only two weeks ago. And, simply resubmitting a new e‐poll request doesn't eliminate this fact. Thank you. Sent from my Sprint Samsung Galaxy S9. Public Packet From: Sent: To: Cc: Subject: 92 of 327 David P. Jordan Wednesday, October 23, 2019 2:43 PM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster; David P. Jordan RE: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Approve “Due to the absence of the individual responsible in the BCSO, the miscommunication regarding who received what, and the fact that this travel would be mostly covered by the Packer organization, I believe this could be approved with little or no expense to the Tribe and down the road we can sort this matter out more completely. We still need someone to go as the Chairman is unavailable and we need to keep out partnership moving forward. Therefore I approve this request.” Thank you Public Packet From: Sent: To: Cc: Subject: Attachments: 93 of 327 Brandon L. Yellowbird-Stevens Wednesday, October 23, 2019 2:44 PM TribalSecretary; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster RE: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Fwd: Brandon's Sept Travel Attached is the email confirming Accounting is in receipt of all receipts. From: "Jennifer J. Anderson" Date: October 23, 2019 at 10:19:14 AM CDT To: "Rhiannon R. Metoxen" Cc: "Lisa M. Summers" , "Terri L. Schiltz" Subject: Brandon's Sept Travel To document what we talked about this morning, I received the (3) receipts for Brandon’s trip to CT in September (2 baggage receipts and 1 car rental). In addition to the receipts, I also received the BC minutes that authorized the trip. I will be submitting these items to the Travel Dept for processing. I checked with Terri and she confirmed that she has not received this information from Debbie yet. Please let me know if you have any questions. Once my time frees up (after audit), I will be looking at this process closer to identify efficiencies. When documents are sent multiple times (from Admin Staff and from Debbie, and now from me), it makes more work for the Travel staff, so I will be looking at this. Thanks. Jenni Anderson Assistant Controller office 920.490.3501 Public Packet From: Sent: To: Cc: Subject: 94 of 327 Jennifer A. Webster Wednesday, October 23, 2019 3:27 PM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster RE: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Considering the late information received today from Acctg stating that all the late receipts are in. I prefer not to jeopardize our new partnership + the mascot issue is really hot right now. Approve Hopefully these unauthorized charges + late expenses are done with. Public Packet From: Sent: To: Cc: Subject: 95 of 327 Lisa M. Summers Wednesday, October 23, 2019 3:43 PM Brandon L. Yellowbird-Stevens; TribalSecretary; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Patricia M. King; Tehassi Tasi Hill Brian A. Doxtator; Jameson J. Wilson; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster Re: E-POLL REQUEST: Approve the travel request - Vice-Chairman Brandon Stevens Kansas City NFL Stadium Visit - Kansas City, KS - Oct 26-28, 2019 Is there anyone traveling with you, or are you going alone? Sent from my Sprint Samsung Galaxy S9. Public Packet 96 of 327 Review the Table Games (Chapter 4) Oneida Gaming Minimum Internal Controls and determine... Public Packet 97 of 327 Public Packet 98 of 327 Shannon C. Davis From: Sent: To: Cc: Subject: Attachments: DATE: FROM: SUBJECT: Melissa M. Alvarado Tuesday, November 5, 2019 8:41 AM Shannon C. Davis Tamara J. Vanschyndel; Michelle M. Braaten; Melissa M. Alvarado NOTIFICATION: OGMICS Revision Chapter 4-Table Games Chapter 4 OGMICS Packet.pdf 11/05/19 Mark Powless Sr. OGMICS Revision Chapter 4-Table Games Good Morning, The Gaming Commission has reviewed the following item(s) and is approved. This will be placed on the next Regular OGC Meeting agenda for retro approval. 1. OGMICS Revision Chapter 4-Table Games If you have any further questions please feel free to contact the Executive Director, Tamara VanSchy [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A391fcbd3c2309fec. Public record. Not legal advice.