# Oneida Business Committee (2020)

> Briefs, arguments, decisions, and more.

URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A2cbede530c1678a5

## Record

- **Collection:** Tribal code
- **Document type:** Tribal code

## Text

Public Packet

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Oneida Business Committee
Regular Meeting
8:30 AM Tuesday, November 24, 2020
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda

Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.
NOTICE
All regular, special, and emergency Business Committee meetings are closed to the public for the
duration of the Public Health State of Emergency. This is preventative measure as a result of the
COVID-19 pandemic. Audio recordings are made of all meetings of the Business Committee.
Video recordings are made of regular meetings of the Business Committee. All recordings are
available
on
the
Nation's
website
at:
https://oneida-nsn.gov/government/businesscommittee/recordings/
If you have comments regarding open session items, please submit them to
TribalSecretary@oneidanation.org no later than close of business the day prior to a Business
Committee meeting. Comments will be noticed to the Business Committee.

I.

CALL TO ORDER

II.

OPENING

III.

ADOPT THE AGENDA

IV.

MINUTES
A.

Approve the November 10, 2020, regular Business Committee meeting minutes
Sponsor: Lisa Liggins, Secretary

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V.

VI.

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RESOLUTIONS
A.

Adopt resolution entitled CY 2021 County Tribal Enforcement Grant-Brown County
Sponsor: Lisa Liggins, Secretary

B.

Adopt resolution entitled CY 2021 County Tribal Law Enforcement Grant-Outagamie
County
Sponsor: Lisa Liggins, Secretary

C.

Adopt resolution entitled Continuation of Temporary Closure of Listed Boards,
Committees and Commissions for Fiscal Year 2021
Sponsor: Lisa Liggins, Secretary

APPOINTMENTS
A.

VII.

Determine next steps regarding one (1) vacancy - Oneida Trust Enrollment
Committee
Sponsor: Lisa Liggins, Secretary

STANDING COMMITTEES
A.

B.

FINANCE COMMITTEE
1.

Accept the November 2, 2020, regular Finance Committee meeting minutes
Sponsor: David P. Jordan, Councilman

2.

Accept the November 16 2020, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer

QUALITY OF LIFE COMMITTEE
1.

VIII.

Accept the March 12, 2020, regular Quality of Life Committee meeting minutes
Sponsor: Marie Summers, Councilwoman

UNFINISHED BUSINESS
A.

Review the CRF Government Relief Funds request for the Supplemental Pandemic
Relief Assistance Program and determine next steps
Sponsor: Debbie Thundercloud, General Manager

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X.

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NEW BUSINESS
A.

Approve two (2) actions regarding the Business Compliance Analyst vacancy
Sponsor: Tehassi Hill, Chairman

B.

Rescind the Suspension of Premium Pay and All Temporary Pay Increases
declaration
Sponsor: Lisa Liggins, Secretary

C.

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled
Restricting Access to an Employee on Leave or Separation of Employment
Sponsor: Tehassi Hill, Chairman

D.

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled
Complaint Process for Direct Reports to the Oneida Business Committee
Sponsor: Tehassi Hill, Chairman

E.

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled
OBC Virtual Meetings
Sponsor: Lisa Liggins, Secretary

F.

Approve the revised Quality of Life Committee charter
Sponsor: Marie Summers, Councilwoman

G.

Review request for formal Business Committee action for the release of enrollment
names and numbers of members over the age of 18 for audit verification for the food
card distribution and determine next steps
Sponsor: Tina Danforth, Treasurer

H.

Enter the e-poll results into the record regarding the approved two (2) actions
regarding paid voting time on November 3, 2020
Sponsor: Lisa Liggins, Secretary

REPORTS
A.

APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.

Accept the Anna John Resident Centered Care Community Board FY-2020 4th
quarter report
Sponsor: Joshua Hicks, Chairman/Anna John Resident Centered Care Community
Board

2.

Accept the Oneida Police Commission FY-2020 4th quarter report
Sponsor: Sandra Reveles, Chair/Oneida Police Commission

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B.

C.

D.

E.

ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.

Accept the Oneida Election Board FY-2020 4th quarter report
Sponsor: Vicki Cornelius, Chair/Election Board

2.

Accept the Oneida Gaming Commission FY-2020 4th quarter report
Sponsor: Mark A. Powles Sr., Chair/Oneida Gaming Commission

3.

Accept the Oneida Land Commission FY-2020 4th quarter report
Sponsor: Becky Webster, Chair/Oneida Land Commission

4.

Accept the Oneida Nation School Board FY-2020 4th quarter report
Sponsor: Aaron Manders, Chair/Oneida Nation School Board

5.

Accept the Oneida Trust Enrollment Committee FY-2020 4th quarter report
Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee

CORPORATE BOARDS
1.

Accept the Bay Bancorporation Inc. FY-2020 4th quarter report
Sponsor: Jeff Bowman, President/Bay Bancorporation Inc.

2.

Accept the Oneida ESC Group LLC FY-2020 4th quarter report
Sponsor: John L. Breuninger, Chair/Oneida Esc Group

3.

Accept Oneida Airport Hotel Corporation FY-2020 4th quarter report
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation

4.

Accept the Oneida Golf Enterprise FY-2020 4th quarter report
Sponsor: Eric McLester, Agent/Oneida Golf Enterprise

STANDING COMMITTEES
1.

Accept the Finance Committee FY-2020 4th quarter report
Sponsor: Tina Danforth, Treasurer

2.

Accept the Legislative Operating Committee FY-2020 4th quarter report
Sponsor: David P. Jordan, Councilman

OTHER
1.

XI.

Accept the Oneida Youth Leadership Institute FY-2020 4th quarter report (not
submitted)

GENERAL TRIBAL COUNCIL
A.

Review the FY-2021 budget packet and determine next steps
Sponsor: Tina Danforth, Treasurer

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EXECUTIVE SESSION
A.

B.

REPORTS
1.

Accept the Bay Bancorporation Inc. FY-2020 4th quarter executive report
(1:30 p.m.)
Sponsor: Jeff Bowman, President/Bay Bancorporation Inc.

2.

Accept the Oneida ESC Group LLC FY-2020 4th quarter executive report (2:00
p.m.)
Sponsor: John L. Breuninger, Chair/Oneida ESC Group LLC

3.

Accept the Oneida Airport Hotel Corporation FY-2020 4th quarter executive
report (2:30 p.m.)
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation

4.

Accept the Oneida Golf Enterprise FY-2020 4th quarter executive report (3:00
p.m.)
Sponsor: Eric McLester, Agent/Oneida Golf Enterprise

5.

Accept the Intergovernmental Affairs, Communications, and Self-Governance
November 2020 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs

6.

Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel

7.

Defer the November 2020 Treasurer's report
Sponsor: Tina Danforth, Treasurer

AUDIT COMMITTEE
1.

C.

TABLED BUSINESS
1.

D.

Accept the Audit Committee FY-2020 4th quarter report
Sponsor: David P. Jordan, Councilman

Joint Marketing Standard Operating Procedures regarding Tickets &
Merchandise Distribution (tabled 4/8/20) (11:00 a.m.)
Sponsor: Debbie Thundercloud, General Manager

NEW BUSINESS
1.

Accept the October 2, 2020 and November 5, 2020 regular OBC Officers
meeting notes
Sponsor: Tehassi Hill, Chairman

2.

Review application(s) for one (1) vacancy - Oneida Trust Enrollment
Committee
Sponsor: Lisa Liggins, Secretary

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3.

Review the posting request and determine next steps - Trust Enrollment
Committee (11:30 a.m.)
Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee

4.

Approve a limited waiver of sovereign immunity - Axon Enterprises Inc. file #
2020-0674
Sponsor: Sandra Reveles, Chair/Oneida Police Commission

5.

Review the employment request and determine next steps - Head Start/Early
Head Start
Sponsor: Debbie Thundercloud, General Manager

6.

Approve a limited waiver of sovereign immunity - BMO Harris Bank file #
2020-0738
Sponsor: Tina Danforth, Treasurer

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214

Oneida Business Committee

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November 24, 2020

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Approve the November 10, 2020, regular Business Committee meeting minutes

Business Committee Agenda Request
1. Meeting Date Requested:

11-24-20

2. General Information:
Session:

☒ Open

☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe

☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition

☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents

4. Budget Information:

☐ Budgeted
☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe

5. Submission:
Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:
Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

CWILSON1

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DRAFT
Oneida Business Committee
Regular Meeting
8:30 AM Tuesday, November 10, 2020
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, Secretary
Lisa Liggins, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie Summers,
Jennifer Webster;
Not Present: n/a
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Ralinda Ninham-Lamberies, Danelle Wilson, Clorissa
Santiago, Chad Wilson, Debbie Thundercloud (via Microsoft Teams 1), Vicki Cornelius (via Microsoft
Teams), Jackie Smith (via Microsoft Teams), Brooke Doxtator (via Microsoft Teams), Susan House (via
Microsoft Teams), Renita Hernandez (via Microsoft Teams), Leslie Doxtater (via Microsoft Teams), Eric
McLester (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Chad Fuss (via Microsoft
Teams), Kaylynn Gresham (via Microsoft Teams);

I.

CALL TO ORDER

Meeting was called to order by Chairman Tehassi Hill at 8:30 a.m.

For the record: Chairman Tehassi Hill will be leaving early for an appointment with the BIA regarding
the Hearth Act. Treasurer Tina Danforth and Councilwoman Jennifer Webster will be leaving early for
personal appointments.

II.

OPENING (00:00:21)

III.

ADOPT THE AGENDA (00:00:47)

Motion by David P. Jordan to adopt the agenda with the three (3) changes [1) add item IX.B. Review
the CRF Government Relief Funds Requests and determine next steps; 2) add item IX.C. Approve the
letter to the BIA Office of Justice Services and authorize the Chairman to sign; and 3) move the
discussion for item X.A. Review the FY-2021 budget packet and determine next steps as the first item
in Executive Session], seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

1

Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file
sharing, and video meetings

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DRAFT
IV.

OATH OF OFFICE (00:03:30); (00:06:00)

Item V.A. was addressed next

A.

Oneida Nation School Board - Vicki Cornelius
Sponsor: Lisa Liggins, Secretary

Oath of office administered by Secretary Lisa Liggins. Vicki Cornelius present via Microsoft Teams.
Item VI.A. was addressed next

V.

MINUTES
A.

Approve the August 27, 2020, special Business Committee meeting minutes
(00:05:09)
Sponsor: Lisa Liggins, Secretary

Motion by Jennifer Webster to approve the August 27, 2020, special Business Committee meeting
minutes, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
B.

Approve the October 28, 2020, regular Business Committee meeting minutes
(00:05:34)
Sponsor: Lisa Liggins, Secretary

Motion by Jennifer Webster to approve the October 28, 2020, regular Business Committee meeting
minutes, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Item IV. was addressed next.

VI.

RESOLUTIONS
A.

Adopt resolution entitled Extension of Declaration of Public Health State of
Emergency Until December 13, 2020 (00:08:17)
Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to adopt resolution 11-10-20-A Extension of Declaration of Public Health State
of Emergency Until December 13, 2020, seconded by Daniel Guzman King. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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DRAFT
VII.

STANDING COMMITTEES
A.

LEGISLATIVE OPERATING COMMITTEE
1.

Accept the October 21, 2020 regular Legislative Operating Committee meeting
minutes (00:12:35)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the October 21, 2020 regular Legislative Operating Committee
meeting minutes, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

VIII.

UNFINISHED BUSINESS
A.

Accept the Headstart and Early Headstart update (00:13:10)
Sponsor: Debbie Thundercloud, General Manager

Motion by Jennifer Webster to accept the Headstart and Early Headstart update, seconded by Brandon
Stevens. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
B.

Accept the update regarding the resolution entitled Continued Support of Patricia
King on the Treasury Tribal Advisory Committee (00:23:15)
Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the update regarding the resolution entitled Continued Support of
Patricia King on the Treasury Tribal Advisory Committee and remove from agenda, seconded by
Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

IX.

NEW BUSINESS
A.

Accept the Tribal Action Plan update (00:25:05)
Sponsor: Debbie Thundercloud, General Manager

Motion by Daniel Guzman King to accept the Tribal Action Plan update, seconded by Lisa Liggins.
Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Treasurer Tina Danforth left 9:00 a.m.
Treasurer Tina Danforth returned 9:03 a.m.

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DRAFT
B.

Review the CRF Government Relief Funds Requests and determine next steps
(00:45:21)
Sponsor: Debbie Thundercloud, General Manager

Motion by Lisa Liggins to approve the 18 CRF requests, seconded by Jennifer Webster. Motion
carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Motion by Lisa Liggins to approve the supplemental pandemic relief assistant payment plan and for the
details, final changes, and documents to brought back to the November 24, 2020 regular Business
Committee meeting, seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
C.

Approve the letter to the BIA Office of Justice Services and authorize the
Chairman to sign (01:04:35)
Sponsor: Tehassi Hill, Chairman

Motion by Jennifer Webster to approve the letter to the BIA Office of Justice Services and authorize the
Chairman to sign, seconded by Tina Danforth. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
Item XI. was addressed next.

X.

GENERAL TRIBAL COUNCIL
A.

Review the FY-2021 budget packet and determine next steps (01:14:07)
Sponsor: Tina Danforth, Treasurer

Motion by Daniel Guzman King to defer the FY-2021 budget packet to the November 24, 2020 regular
Business Committee meeting, seconded by Marie Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
Item XII. was addressed next.

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XI.

EXECUTIVE SESSION (01:06:06)

Motion by Daniel Guzman King to go into executive session at 9:36 a.m., seconded by Marie
Summers. Motion carried:
Ayes:
Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,
Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster
The Oneida Business Committee, by consensus, recessed from 12:10 p.m. to 1:30 p.m.
Councilwoman Jennifer Webster left at 12:10 p.m.

Chairman Tehassi Hill left at 12:10 p.m. Vice-Chairman Brandon Stevens assumes the role of the
Chair.
Vice-Chairman Brandon Stevens called the meeting to order at 1:30 p.m.

Roll call for the record:
Present: Treasurer Tina Danforth; Councilman Daniel Guzman King; Councilman David P.
Jordan; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilwoman Marie
Summers;
Not Present: Chairman Tehassi Hill; Secretary Lisa Liggins; Councilwoman Jennifer Webster;
Secretary Lisa Liggins returned at 1:34 p.m.
Treasurer Tina Danforth left at 3:50 p.m.

Motion by Daniel Guzman King to come out of executive session at 4:18 p.m., seconded by Marie
Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
A.

REPORTS
1.

Accept the Gaming General Manager report (01:06:50)
Sponsor: Louise Cornelius, Gaming General Manager

Motion by Lisa Liggins to accept the Gaming General Manager report, seconded by Marie Summers.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
2.

Accept the Emergency Management FY-2020 4th quarter report (01:07:10)
Sponsor: Kaylynn Gresham, Director/Emergency Management

Motion by Lisa Liggins to accept the Emergency Management FY-2020 4th quarter report, seconded
by Marie Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster

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3.

Accept the Retail General Manager FY-2020 4th quarter report (01:07:25)
Sponsor: Eric McLester, Retail General Manager

Motion by David P. Jordan to approve the Retail General Manager FY-2020 4th quarter report,
seconded by Marie Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
4.

Accept the FY-2020 September Treasurer's report (01:07:40)
Sponsor: Tina Danforth, Treasurer

Motion by Lisa Liggins to accept the FY-2020 September Treasurer's report, seconded by David P.
Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
5.

Accept the Chief Counsel report (01:07:57)
Sponsor: Jo Anne House, Chief Counsel

Motion by David P. Jordan to accept the Chief Counsel report, seconded by Marie Summers. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
Motion by Lisa Liggins to request Legislative Operating Committee to replace the Law Enforcement
ordinance and/or ONGO [Oneida Nation Gaming Ordinance] on the active files list as a priority to
address the placement of Internal Security, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
6.

Accept the General Manager report (01:08:42)
Sponsor: Debbie Thundercloud, General Manager

Motion by Kirby Metoxen to accept the General Manager report, seconded by Marie Summers. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster

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B.

AUDIT COMMITTEE
1.

Accept the February 20, 2020, regular Audit Committee meeting minutes
(01:09:20)
Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the February 20, 2020, regular Audit Committee meeting minutes,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
2.

Schedule a special Business Committee meeting on December 18, 2020 at 9:00
am for RSM US LLP to present the Year-End Financial Statements (01:09:37)
Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to schedule a special Business Committee meeting on December 18, 2020 at
9:00 am for RSM US LLP to present the Year-End Financial Statements, seconded by Marie
Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
For the record: Secretary Lisa Liggins stated this special Business Committee meeting will be a virtual
meeting pending the adoption of an SOP by the Business Committee
3.

Accept the Environmental Quality Department performance assurance audit
and lift the confidentiality requirement (01:10:35)
Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Environmental Quality Department performance assurance
audit and lift the confidentiality requirement, seconded by Marie Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
4.

Accept the Health and Industrial Services performance assurance audit and lift
the confidentiality requirement (01:10:54)
Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Health and Industrial Services performance assurance audit
and lift the confidentiality requirement, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster

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5.

Accept the Legal Office performance assurance audit and lift the confidentiality
requirement (01:11:12)
Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Legal Office performance assurance audit and lift the
confidentiality requirement, seconded by Marie Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
6.

Accept the Oneida Apple Orchard Administration performance assurance audit
and lift the confidentiality requirement (01:11:27)
Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Oneida Apple Orchard Administration performance assurance
audit and lift the confidentiality requirement, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
7.

Accept the Risk Management performance assurance audit and lift the
confidentiality requirement (01:11:44)
Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Risk Management performance assurance audit and lift the
confidentiality requirement, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
C.

NEW BUSINESS
1.

Accept the BC Transition follow-up report from Gaming (01:12:12)
Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the BC Transition follow-up report from Gaming, . Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
2.

Review the posting request and determine next steps - Trust Enrollment
Committee (01:12:15)
Sponsor: Debra J. Danforth, Chair/Trust Enrollment Committee

Motion by David P. Jordan to approve the posting request from Trust Enrollment Committee for one (1)
Financial Analyst, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster

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3.

Review the posting request and determine next steps - Oneida Retail Enterprise
(01:12:40)
Sponsor: Eric McLester, Retail General Manager

Motion by David P. Jordan to approve the posting request from Oneida Retail Enterprise to hire two (2)
emergency temps for six (6) months of one (1) Executive Assistant and one (1) Information Specialist,
seconded by Marie Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
4.

Adopt resolution entitled Approving a Limited Waiver of Sovereignty for the
Lazard International Strategic Equity (ACW ex-U.S.) Trust, Investment
Management Subscription and Adoption Agreement with the Oneida Trust
Enrollment Committee (01:13:05)
Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee

Motion by Lisa Liggins to adopt resolution 11-10-20-B Approving a Limited Waiver of Sovereignty for
the Lazard International Strategic Equity (ACW ex-U.S.) Trust, Investment Management Subscription
and Adoption Agreement with the Oneida Trust Enrollment Committee and move the resolution to
open session, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
5.

Enter the e-poll results into the record regarding the approved recall request
from the General Manager for one (1) Press Operator (01:13:40)
Sponsor: Lisa Liggins, Secretary

Motion by David P. Jordan to enter the e-poll results into the record regarding the approved recall
request from the General Manager for one (1) Press Operator, seconded by Daniel Guzman King.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster
Item X.A. was addressed next

Oneida Business Committee

Regular Meeting Minutes
Page 9 of 10

November 10, 2020

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DRAFT
XII.

ADJOURN (01:14:55)

Motion by David P. Jordan to adjourn at 4:26 p.m., seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Marie Summers
Not Present:
Tehassi Hill, Tina Danforth, Jennifer Webster

Minutes prepared by Chad Wilson, Senior Information Management Specialist.
Minutes approved as presented on
.

Lisa Liggins, Secretary
ONEIDA BUSINESS COMMITTEE

Oneida Business Committee

Regular Meeting Minutes
Page 10 of 10

November 10, 2020

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Adopt resolution entitled CY 2021 County Tribal Enforcement Grant-Brown County
/

/

CY 2021 County Tribal Law Enforcement Grant-Brown County

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Oneida Nation
Post Office Box 365
Phone: (920)869-2214

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Oneida, WI 54155

BC Resolution # Leave this line blank
CY 2021 County Tribal Law Enforcement Grant – Brown County
WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation has determined that the overall goal is to protect, maintain and improve
the standard of living and the environment in which the Oneida people live; and

WHEREAS,

the Oneida Police Department was established and whose mission is to…”Serve the
community, within the Oneida Reservation boundaries, by helping build a stronger, safer
community through police protection and services while instilling a sense of unity and
treating all with respect, dignity and compassion”; and

WHEREAS,

the purpose of the Oneida Police Department is to improve the safety and quality of life in
our community, develop partnerships and relationships, enforcing the law and continuing
to carry out and succeed with our community service programs. To ensure the most
efficient, safest, and effective delivery of public safety services to meet our community’s
needs and to improve our policing skills, our goal is to address our most current law
enforcement necessities; and

WHEREAS,

the Oneida Nation encourages the collaborative effort between the Oneida Police
Department and other local law enforcement agencies, such as the Brown County Sheriff’s
Department to continue to provide joint community policing efforts for our community and
members; and

NOW THEREFORE BE IT RESOLVED that the Oneida Nation authorizes and supports the submission of
a grant application to the State of Wisconsin / Department of Justice for the CY 2021 County Tribal Law
Enforcement Grant in the amount of $17,095.

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Adopt resolution entitled CY 2021 County Tribal Law Enforcement Grant-Outagamie County
/

/

Adopt resolution entitled CY 2021 County Tribal Law Enforcement Grant-Outagamie County

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Oneida Nation
Post Office Box 365
Phone: (920)869-2214

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Oneida, WI 54155

BC Resolution # Leave this line blank
CY 2021 County Tribal Law Enforcement Grant – Outagamie County
WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation has determined that the overall goal is to protect, maintain and improve
the standard of living and the environment in which the Oneida people live; and

WHEREAS,

the Oneida Police Department was established and whose mission is to…”Serve the
community, within the Oneida Reservation boundaries, by helping build a stronger, safer
community through police protection and services while instilling a sense of unity and
treating all with respect, dignity and compassion”; and

WHEREAS,

the purpose of the Oneida Police Department is to improve the safety and quality of life in
our community, develop partnerships and relationships, enforcing the law and continuing
to carry out and succeed with our community service programs. To ensure the most
efficient, safest, and effective delivery of public safety services to meet our community’s
needs and to improve our policing skills, our goal is to address our most current law
enforcement necessities; and

WHEREAS,

the Oneida Nation encourages the collaborative effort between the Oneida Police
Department and other local law enforcement agencies, such as the Outagamie County
Sheriff’s Department to continue to provide joint community policing efforts for our
community and members; and

NOW THEREFORE BE IT RESOLVED that the Oneida Nation authorizes and supports the submission of
a grant application to the State of Wisconsin / Department of Justice for the CY 2021 County Tribal Law
Enforcement Grant in the amount of $15,568.50.

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Oneida Business Committee Agenda Request

Adopt resolution entitled Continuation of Temporary Closure of Listed Boards, Committees and...
1. Meeting Date Requested:

11 / 24 / 20

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only
Action - please describe:
Requested Action: Adopt resolution Continuation of Temporary Closure of Listed Boards, Committees and
Commissions for Fiscal Year 2021.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Memo from Chief Counsel

3. Draft Resolution

2. SOE

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Danelle Wilson, Executive Assistant
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
In a Chief Counsel memo from 11/04/2020 it stated: This declaration was intended to reduce expenses as well as
reduce gathering people together.
This declaration was formalized by resolution # BC-04-08-20-B, Placing Listed Boards, Committees and
Commissions in Temporary Closure Status. The resolution concludes at the
adoption of the FY2021 budget.
Requested Action: Adopt resolution Continuation of Temporary Closure of Listed Boards, Committees and
commissions for Fiscal Year 2021.

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

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Jo Anne House, PhD | Chief Counsel
James R. Bittorf | Deputy Chief Counsel
Kelly M. McAndrews | Senior Staff Attorney

Law Office

Carl J. Artman
Krystal L. John
Peggy A. Schneider

MEMORANDUM
TO:

Oneida Business Committee

FROM:

Jo Anne House, Chief Counsel

DATE:

November 4, 2020

SUBJECT: Suspension of all Non-emergent Expenses & Stipends and Activity by Certain
Boards, Committees and Commissions, Adopted March 19, 2020
Excerpt from COVID-19 Core Decision Making Team Declarations – Review, October 26,
2020
Policy: This declaration was intended to reduce expenses as well as reduce gathering people together.
This declaration was formalized by resolution # BC-04-08-20-B, Placing Listed Boards, Committees and
Commissions in Temporary Closure Status (p. 75 of bound materials). The resolution concludes at the
adoption of the FY2021 budget.
Options:
1. No action needed, allow resolution to lapse.
2. Forward a request to the Oneida Business Committee to extend resolution # BC-04-08-20-B for
the remainder of Fiscal Year 2021 or until otherwise directed.

Resolution # BC-04-08-20-B, Placing Listed Boards, Committees and Commissions in
Temporary Closure Status
NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee directs that the
following boards, committees and commissions are placed on temporary closure for the
remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021.
1. Oneida Community Library Board;
2. Oneida Environmental Resources Board;
3. Oneida Nation Arts Board;
4. Oneida Nation Veterans Affairs Committee;
5. Oneida Personnel Commission;
6. Oneida Pow Wow Committee;
7. Pardon and Forgiveness Screening Committee;
8. Southeast Wisconsin Oneida Tribal Social Services Advisory Board;
9. Oneida Land Claims Commission; and
10. Oneida Nation Commission on Aging.
NOW THEREFORE BE IT FURTHER RESOLVED, that posting of vacancies shall be
discontinued for the remainder of Fiscal Year 2020 and during any continuing resolution for
Fiscal Year 2021.

N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327
oneida-nsn.gov

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Page 2
NOW THEREFORE BE IT FINALLY RESOLVED, that all Oaths of Office for the remainder of
Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021

Discussion
Discussion identified the ongoing pandemic impact likely to continue after the Fiscal Year 2021
budget has been presented, approved by the Oneida Business Committee, and forwarded for
approval to the General Tribal Council for adoption. 1 In addition, it was identified that no
funding for stipends for those boards, committees and commissions in temporary closure in the
FY2021 budget. The consensus identified that the temporary closure status should be continued
for FY2021 to reduce potential exposure and/or spread of COVID-19 and reduced expenses of
the Nation.
Recommended Action: Motion to adopt resolution.

The Oneida Business Committee determined that the budget would be forwarded to the General Tribal Council
for adoption by Special Election after presentation at Community Meetings by the Treasurer that are conducted
within the Stay Safer at Home Declaration, June 10, 2020. The Community Meetings would be limited to
attendance one time only to allow the greatest number of opportunities for members to attend as a result of the
audience limitations. See October 20, 2020 Work Session Notes and October 21, 2020 mem to Oneida Business
Committee, Work Session Consensus – Budget Approval – Special Election.
Budget Management and Control Law, s. 121.5-7. Final Draft Budget. The Oneida Business Committee
shall work with fund unit managers and the CFO to compile a final draft budget to be presented to the
General Tribal Council. The Oneida Business Committee shall approve, by resolution, the final draft
budget to be presented to the General Tribal Council by the end of July each year.

1

A good mind. A good heart. A strong fire.

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Oneida Nation
Post Office Box 365
Phone: (920)869-2214

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Oneida, WI 54155

BC Resolution # Leave this line blank
Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal
Year 2021
WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

an ongoing Public Health State of Emergency continues to be in place as a result of the
COVID-19 pandemic increases on the Reservation, within the State of Wisconsin and
throughout the United States; and

WHEREAS,

the restricted finances of the Oneida Nation, the need to maintain reduced expenditures,
and the desire to avoid group meetings which could result in the spread of the COVID-19
virus; and

WHEREAS,

the Oneida Business Committee adopted resolution # BC-04-08-20-B, Placing Listed
Boards, Committees and Commissions in Temporary Closure Status, which is effective
until a budget is adopted for Fiscal Year 2021; and

WHEREAS,

the Oneida Business Committee believes that the ongoing policies set by the boards,
committees, and commissions during this pandemic period are affected by the
restrictions of the pandemic and the finances of the Nation and adjustments are being
made by programming and service providers within those restrictions; and

WHEREAS,

the Oneida Business Committee has identified that the temporary closure should
continue for the duration of Fiscal Year 2021; and

NOW THEREFORE BE IT RESOLVED, that resolution # BC-04-08-20-B, Placing Listed Boards,
Committees and Commissions in Temporary Closure Status, shall remain in effect for the duration of
Fiscal Year 2021.

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Oneida Nation

Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect
Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal
Year 2021
Summary
This resolution provides that resolution BC-04-08-20-B titled, “Placing Listed Boards,
Committees and Commissions in Temporary Closure Status” shall remain in effect for the duration
of Fiscal Year 2021.
Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office
Date: November 9, 2020
Analysis by the Legislative Reference Office
In early 2020 the world began experiencing the effects of the COVID-19 pandemic. As a result of
the COVID-19 pandemic, in accordance with the authority granted to the Oneida Business
Committee through the Emergency Management and Homeland Security law, on March 12, 2020,
Chairman Tehassi Hill signed a “Declaration of Public Health State of Emergency” which sets
into place the necessary authority should action need to be taken, and allows the Oneida Nation to
seek reimbursement of emergency management actions that may result in unexpected expenses.
[3 O.C. 302.8-1]. The Oneida Business Committee has extended this Public Health State of
Emergency until November 13, 2020, through the adoption of the following resolutions: BC-0328-20-A, BC-05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A,
and BC-10-08-20-A. [3 O.C. 302.8-5].
On March 17, 2020, the Oneida Business Committee adopted emergency amendments to the
Emergency Management and Homeland Security law to create and delegate authority to a COVID19 Core Decision Making Team. [3 O.C. 302.10]. When a public health emergency has been
declared, the COVID-19 Core Decision Making Team has the authority to declare exceptions to
the Nation’s laws, policies, procedures, regulations, or standard operating procedures during the
emergency period which will be of immediate impact for the purposes of protecting the health,
safety, and general welfare of the Nation’s community, members, and employees. [3 O.C. 302.102]. These declarations remain in effect for the duration of the Public Health State of Emergency,
unless identified to be effective for a shorter time period. [3 O.C. 302.10-3].
On March 19, 2020, the COVID-19 Core Decision Making Team issued a “Suspension of all NonEmergent Expenses & Stipends and Activity by Certain Boards, Committees and Commissions”
declaration which in an effort to preserve cash flow to provide funds for regular wages to
employees throughout the emergency declaration period, budget expenditures, stipends, and
meetings were suspended for identified boards, committees, and commissions of the Nation.
On April 8, 2020, the Oneida Business Committee then adopted resolution BC-04-08-20-B, titled
“Placing Listed Boards, Committees and Commissions in Temporary Closure Status.” This
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resolution provided that the following boards, committees and commissions of the Nation would
be placed on temporary closure for the remainder of Fiscal Year 2020 and during any continuing
resolution for Fiscal Year 2021.











Oneida Community Library Board;
Oneida Environmental Resource Board;
Oneida Nation Arts Board;
Oneida Nation Veterans Affairs Committee;
Oneida Personnel Commission;
Oneida Pow Wow Committee;
Pardon and Forgiveness Screening Committee;
Southeastern Wisconsin Oneida Tribal Social Services Advisory Board;
Oneida Land Claims Commission; and
Oneida Nation Commission on Aging.

Resolution BC-04-08-20-B also directed that posting of vacancies and oaths of office shall be
discontinued for the remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal
Year 2021.
Then the Oneida Business Committee adopted resolution BC-04-08-20-C titled, “Tier V Budget
Contingency Declared for Remainder of Fiscal Year 2020.” This resolution adopted Tier V budget
reductions from the Budget Contingency Plan in accordance with the Budget Management and
Control law, which included five percent (5%) mandatory budget cuts across the Nation, reduction
of all funding to essential services only, and layoffs and furloughs. [1 O.C. 121.4-3].
On August 12, 2020, the Oneida Business Committee adopted resolution BC-08-12-20-J titled,
“Continuing Resolution for Fiscal Year 2021” which adopted a continuing budget resolution for
FY21, directing that FY21 expenditures derive from each fund unit’s approved contingency plan
(FY20 budget) as impacted by resolution BC-04-08-20-C, and that all expenditures shall be
restricted to the greatest extent possible to allow the Nation to provide critical-essential services.
This resolution identifies that the Oneida Business Committee believes that the ongoing policies
set by the boards, committees, and commissions during the pandemic period are affected by the
restrictions of the pandemic and the finances of the Nation, and adjustments are being made by
programming and service providers within those restrictions. The Oneida Business Committee had
identified that the temporary closure should continue for the duration of Fiscal Year 2021.
This resolution provides that resolution BC-04-08-20-B titled, “Placing Listed Boards,
Committees and Commissions in Temporary Closure Status” shall remain in effect for the duration
of Fiscal Year 2021.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.

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Oneida Business Committee Agenda Request

Determine next steps regarding one (1) vacancy - Oneida Trust Enrollment Committee
1. Meeting Date Requested:

11 / 24 / 20

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Appointments

Accept as Information only
Action - please describe:
Determine next steps regarding one (1) Vacancy - Oneida Trust Enrollment Committee

3. Supporting Materials
Report

Resolution

Contract

Other:
1.

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, Boards, Committees, and Commissions Supervisor
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Trust Enrollment Committee.
The application deadline was October 23, 2020 and two (2) application(s) were received for the following
applicant(s):
Carol Silva
Jennifer Hill-Kelly
Select action(s) provided below:
(1) accept the selected the applicant(s) and appoint to term(s) ending July 31, 2021; OR
(2) reject the selected applicant(s) and oppose the vote**; OR
(3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible,
unqualified, or under qualified applicants

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

Public Packet
Accept the November 2, 2020, regular Finance Committee meeting minutes

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INTERNAL MEMO
TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &
Finance Committee Support /Contact

DT:

November 2, 2020

RE:

E-Poll Results - FC Meeting Minutes of November 2, 2020

An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of Nov. 2, 2020. The E-Poll and minutes were sent out
and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
T her e was a Ma jor i ty o f 4 FC m em bers vo tin g to a ppr ove th e Nov . 2 , 2 020
F i nanc e C om m i ttee Me e ti ng M inu tes . FC Me mb ers v o ti ng inc lu ded : Larry Bar to n ,
Je nn i fer We bs ter , Kirby Me toxen an d Ch ad Fuss . Cr is tina Dan fo rth a bs ta in ed as
sh e cha ir ed the m ee tin g bu t no ted her approv al.

These Finance Committee Minutes of Nov. 2, 2020 will be placed on the next Finance
Committee agenda to ratify this E-Poll action. Per the FC By-Laws all Minutes of the FC
will be submitted to the Secretary’s Office once a month for Council acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC
SOP’s on Electronic Voting.

Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org

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FINANCE COMMITTEE
REGULAR MEETIN G
November 2, 2020 ▪ Time: 9:00 A.M
Via Microsoft Teams

REGULAR M EETING MINUTES
FC MEMBERS PRESENT (Via Teams):
Cristina Danforth, Treasurer/FC Chair
Jennifer Webster, BC Council Member
Chad Fuss, Gaming AGM; GGM Alt.

Larry Barton, CFO/FC Vice-Chair
Kirby Metoxen, BC Council Member

FC MEMBERS EXCUSED: Patrick Stensloff, Purchasing Director
OTHERS PRESENT (Via Teams): Sam Van den Heuvel, Mike Debraska, Vanessa Miller, Mary Graves,
Mary Wasurick, Wanda Diemel, David Emerson, Paul Witek and Denise J. Vigue, taking notes
I.

CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 9:02 A.M.

II.

APPROVAL OF AGENDA: NOVEMBER 2, 2020
Motion by Jennifer Webster to approve the Nov. 2, 2020 FC Meeting Agenda. Seconded by
Larry Barton. Motion carried unanimously.

III.

APPROVAL OF MINUTES: OCTOBER 19, 2020 (Approved via E-Poll on 10/19/20):
Motion by Jennifer Webster to ratify the FC E-Poll action approving the Oct. 19, 2020
Finance Committee Meeting Minutes. Seconded by Larry Barton. Motion carried
unanimously.

IV.

APPROVAL OF FC SPECIAL E-POLL: UC Check Request – State of WI:
Motion by Jennifer Webster to ratify the Special FC E-Poll action on 10/23/20 approving
the check request for payment to the State of Wisconsin for unemployment
compensation. Seconded by Kirby Metoxen. Motion carried unanimously.

V.

TABLED BUSINESS: None

VI.

CAPITAL EXPENDITURES: None

VII.

NEW BUSINESS:
1.

Mission Support Services-LBDC Upgrades
Sam Van Den Heuvel, Engineering

Amount: $77,609.32

Motion by Jennifer Webster to approve the Mission Support Services contract for the Little
Bear Development Center upgrades expended from CARES (COVID-19) funds, not tribal
contribution, in the amount of $77,609.32. Seconded by Kirby Metoxen. Motion carried
unanimously.
Page 1 of 5
Finance Committee Meeting Minutes of November 2, 2020

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Midwest Restoration
Tim Skenandore, Gaming-Facilities

Amount: $133,570.

The request is for cleaning overhead equipment; there were questions on the disparity with the
costs of the bids submitted; all of the bids received were not complete, some did not include all
buildings; with the pandemic do not have enough employees to do the cleaning so a vendor was
sought.
For the Record: Requester is to submit a narrative of what happened with the bids. Chad Fuss
will follow up.
Motion by Jennifer Webster to approve the Midwest Restoration contract payment in the
amount of $133,570.00. Seconded by Kirby Metoxen. Motion carried unanimously.
Motion by Jennifer Webster to submit this request for these funds to come out the CARES
(COVID-19) funds for reimbursement as soon as possible. Seconded by Kirby Metoxen.
Motion carried unanimously.
3.

FY21 Blkt PO – 1822 Land & Dev.
Mark A. Powless, Sr., OGC

Amount: $98,040.

There was no one present to discuss this request; there was an extensive discussion of the
recommendations and directives in previous years for this department to move to another
location with little follow up or suggestions rejected. This needs to occur soon.
Motion by Jennifer Webster to defer this lease payment request and send a directive to Troy
Parr to bring back a moving transition plan within thirty days. Seconded by Larry Barton.
Motion carried unanimously.
4.

FY21 Blkt PO –Oneida Generations LLC
David Emerson, Gaming – Slots

Amount: $166,827.

This is building lease payments for the travel center; this is a reduced rate by almost half; it is
the year two payment of a three year lease; there was a question if this vendor and the previous
vendor are the same; that is correct so requester is asked to review to see if name needs to be
updated.
Motion by Larry Barton to approve the FY21 Blanket Purchase Order with Oneida
Generations LLC for the Travel Center lease payments in the amount of $166,827.00.
Seconded by Jennifer Webster. Motion carried unanimously.
5.

DeGroot, Inc. contract
Paul Witek & Jacque Boyle, Engineering

Amount: $283,630.82

Paul Witek explained this is for community sewer repairs, maintenance and possible parts
replacement of the sewer system; it is IHS funded; timeframe to complete is one year, weather
permitting.
Motion by Jennifer Webster to approve the DeGroot, Inc. contract for Community Sewer
Improvements, project ENG #21-101 in the amount of $283,630.82. Seconded by Larry
Barton. Motion carried unanimously.

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Finance Committee Meeting Minutes of November 2, 2020

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6.

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FY21 Blkt PO – Davis Marketing
Mary Wasurick, Gaming – Marketing

Amount: $608,400.

Mary Wasurick was present and explained this is year two of this previously approved contract
and noted that there is an order breakdown included that shows all expenditures; with the
pandemic she noted that the whole Purchase Order may not be utilized.
Motion by Larry Barton to approve the FY21 Blanket Purchase Order with Davis Marketing in
the amount of $608,400.00. Seconded by Jennifer Webster. Motion carried unanimously.
VIII.

COMMUNITY FUND:
1.

Report: Monthly CF Update for November
Denise J. Vigue, Executive Assistant to the CFO

Motion by Jennifer Webster to approve/accept the Community Fund Update Report for
November 2020. Seconded by Chad Fuss. Motion carried unanimously.
2.

Request: WorkSomeMore Basketball Training Fees
Vanessa Miller for Javon

Amount: $500.

Motion by Larry Barton to approve from the Community Fund the WorkSomeMore
Basketball Training Fees for the son of the requester in the amount of $500.00. Seconded
by Jennifer Webster. Motion carried unanimously.
3.

Request: Pure Barre Membership/Class Fees
Mary Graves

Amount: $500.

Motion by Jennifer Webster to approve from the Community Fund the Pure Barre
Membership/Class Fees for the requester the amount of $500.00. Seconded by Chad Fuss.
Motion carried unanimously.
4.

Request: Youth Flag Football Registration
Sam & Margaret Van Den Heuvel for Colt

Amount: $52.20

Motion by Jennifer Webster to approve from the Community Fund the Youth Flag Football
Registration fees for this and the following two requests for the three sons of the requesters
in the amount of $52.20 each. Seconded Larry Barton. Motion carried unanimously.
5.

Request: Youth Flag Football Registration
Sam & Margaret Van Den Heuvel for Gage

Amount: $52.20

- SEE Motion in CF Request #4.
6.

Request: Youth Flag Football Registration
Sam & Margaret Van Den Heuvel for Gavin

Amount: $52.20

- SEE Motion in CF Request #4.
7.

Request: Cub Scout Camp Fees
Jason Widi for Ronald

Amount: $500.

Motion by Larry Barton to approve from the Community Fund the Cub Scout Camp Fees for
the son of the requester and the following Synergy Soccer Club Registration Fees for the
daughter of the requester in the amount of $500.00 for each request. Seconded by Jennifer
Webster. Motion carried unanimously.
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8.

Request: Synergy Soccer Club Registration
Jason Widi for Kendall

Amount: $500.

- SEE Motion in CF Request #7.
9.

Request: Personal Weights to assist w/Health
Michael Debraska

Amount: $315.

Motion by Larry Barton to approve from the Community Fund the purchase of Personal
Weights for the requester to assist with his health/exercising in the amount of $315.00.
Seconded by Jennifer Webster. Motion carried unanimously.
10.

Request: Impact Sports Softball Club Fees
Cindy John for Naleyah

Amount: $ 500.

Motion by Jennifer Webster to approve from the Community Fund the Impact Sports
Softball Club Fees for the daughter of the requester in the amount of $500.00. Seconded by
Larry Barton. Motion carried unanimously.
11.

Request: F.I.R.E. Fitness Registration/Class Fees
Chad Metoxen

Amount: $497.

Motion by Jennifer Webster to approve from the Community Fund the F.I.R.E. Fitness
Registration/Class Fees for the requester in the amount of $497.00. Seconded by Chad Fuss.
Motion carried unanimously.
12.

Request: Green Bay Area Youth Hockey Player Fees
Shakira Rasmussen for Zander

Amount: $500.

Motion by Larry Barton to approve from the Community Fund the Green Bay Area Youth
Hockey Player Fees for the son of the requester in the amount of $500.00. Seconded by
Chad Fuss. Motion carried unanimously.
13.

Request: New Fusion Dance Fees
Andrew Doxtater for Scarlett

Amount: $ 500.

Motion by Larry Barton to approve from the Community Fund the New Fusion Dance Class
Fees for the daughter of the requester in the amount of $500.00. Seconded by Jennifer
Webster. Motion carried unanimously.
IX.

EXECUTIVE SESSION:
Motion to move into Executive Session by Larry Barton. Seconded by Chad Fuss. Motion carried
unanimously. Time: 9:42 A.M.
Motion to come out of Executive Session by Larry Barton. Seconded by Jennifer Webster.
Motion carried unanimously. Time: 9:49 A.M.
1.

FY21 Blkt PO – Independent Contract for Legal Services (#2019-1082)
Mark A. Powless, Sr., OGC

Motion by Chad Fuss to approve the FY21 Blanket Purchase Order for the Independent
Contract for Legal Services (#2019-1082) in the amount of $80,000.00. Seconded by Larry
Barton. Motion carried unanimously.
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NOTE: Motion made with a contingency that if requester wanted an increase they can
resubmit a request for the difference with justification/clarification.

X.

ADMINISTRATIVE /INTERNAL: None

XI.

FOLLOW UP: None

XII.

FOR INFORMATION ONLY:
1.

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IGT – 4 Lease Games
David Emerson, Gaming Slots

Motion by Jennifer Webster to accept the IGT - 4 Leases Games as FYI. Seconded by Larry Barton.
Motion carried unanimously.
XIII.

ADJOURN: Motion by Larry Barton to adjourn. Seconded by Kirby Metoxen. Motion carried
unanimously. Time: 9:51 A.M.

Minutes submitted by:
Denise J. Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary

Finance Committee Approval Date of Minutes via E-Poll:

November 2, 2020

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Finance Committee Meeting Minutes of November 2, 2020

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Accept the November 16 2020, regular Finance Committee meeting minutes

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INTERNAL MEMO
TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &
Finance Committee Support /Contact

DT:

November 16, 2020

RE:

E-Poll Results - FC Meeting Minutes of November 16, 2020

An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of Nov. 16, 2020. The E-Poll and minutes were sent out
and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
T here was a Maj orit y of 3 F C members v o t ing t o ap prove t he N ov. 16, 20 20
F inance

C ommit t ee

Meet i ng

Minut es.

FC

Members

vot ing

i nclu ded:

Kir by

Met oxen, Pat rick St ensl of f and Cha d F uss. Vice-Ch air L arry Bart on abst a ine d as
he chai red t he me et ing.

These Finance Committee Minutes of Nov. 16, 2020 will be placed on the next Finance
Committee agenda to ratify this E-Poll action. Per the FC By-Laws all Minutes of the FC
will be submitted to the Secretary’s Office once a month for Council acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC
SOP’s on Electronic Voting.

Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org

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FINANCE COMMITTEE
FC REGU LAR M EETI NG
November 16, 2020 ▪ Time: 9:00 A.M
Via Microsoft Teams

REGULAR MEETING MINUTES
FC MEMBERS PRESENT (Via Teams):
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, Asst. Gaming CFO

Kirby Metoxen, BC Council Member
Patrick Stensloff, Purchasing Director

FC MEMBERS EXCUSED: Cristina Danforth, Treasurer/FC Chair & Jennifer Webster, BC Council
Member

OTHERS PRESENT (Via Teams): Andrew Doxtater; David Emerson, RaLinda Ninham-Lamberies and
Denise J. Vigue, taking notes

I.

CALL TO ORDER: The FC Regular Meeting was called to order by the FC Vice-Chair at 9:03 A.M.

II.

APPROVAL OF AGENDA: NOVEMBER 16, 2020
Motion by Patrick Stensloff to approve the Nov. 16, 2020 FC Meeting Agenda. Seconded
by Chad Fuss. Motion carried unanimously.

III.

APPROVAL OF MINUTES: NOVEMBER 2, 2020 (Approved via E-Poll on 11/02/20):
Motion by Patrick Stensloff to ratify the FC E-Poll action taken on Nov. 2, 2020 approving
the Nov. 2, 2020 Finance Committee Meeting Minutes. Seconded by Kirby Metoxen.
Motion carried unanimously.

IV.

TABLED BUSINESS: None

V.

CAPITAL EXPENDITURES:
1.

Data Financial -2 Dispensing Units-Main
Andrew Doxtater, Gaming Cage Vault

Amount: $86,940.

Andrew explained these kiosks are to replace old and outdated machines that need increased
maintenance; new kiosks will provide less contact between customers and cage cashiers and
vice versa which helps with distancing and safety. It was noted by Larry that as the FY21 budget
has not been passed by the BC all purchases approved will be conditional until there is budget
resolution passed.
Motion by Chad Fuss to approve the Gaming Capital Expenditure purchases from Data Financial
for this and the following request for two dispensing unit replacements (each) in the amount of
$86,940.00 (each); contingent upon the FY21 budget resolution being approved. Seconded by
Kirby Metoxen. Motion carried unanimously.
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2.

Data Financial -2 Dispensing Units-Mason & Main
Andrew Doxtater, Gaming Cage Vault

-

SEE Motion in Capital Expenditures request #2.

3.

Data Financial -17 ticket redemption kiosks
Andrew Doxtater, Gaming Cage Vault

Amount: $86,940.

Amount: $726,740.

Andrew indicated that this purchase was approved and coming from the CARES funds.
Motion by Chad Fuss to approve the Gaming Capital Expenditure purchase from Data Financial
for seventeen (17) ticket redemption kiosks in the amount of $726,740.00 noting that the
purchase is coming from the CARES funds. Seconded by Patrick Stensloff. Motion carried
unanimously.

VI.

NEW BUSINESS:
1.

A/P Check Request – DWD UID (Claims Month-Oct.) Amount: $371,249.09
RaLinda Ninham Lamberies, Asst. CFO – Finance Admin.

Motion by Patrick Stensloff to approve the A/P Check Request for payment of the DWD UID
claims for the month of October in the amount of $371,249.09. Seconded by Chad Fuss.
Motion carried unanimously.
2.

Safe Place Homeless Shelter Assistance
Requester: Pearl Webster

The requester was not on the virtual meeting so the FC could not obtain clarification on the
request; there was no plan or budget submitted; also BC members have been working with Wise
Women Gathering Place on the renovation of the old Accounting building as a homeless shelter,
including CARES funding for the renovation; perhaps this needs to be forwarded to the General
Manager for her follow up and or assistance.
Motion by Kirby Metoxen defer this request to the General Manager to provide any assistance
and or direction for the requester on her request. Seconded by Chad Fuss. Motion carried
unanimously.

VII.

EXECUTIVE SESSION: None

VIII.

ADMINISTRATIVE /INTERNAL:
1.

Finance Committee – FY20 Fourth Quarter Report to the BC
Denise J. Vigue, Executive Assistant to the CFO

Motion by Chad Fuss to approve the FY20 FC’s Fourth Quarter Report and to send it to the BC
for their next meeting agenda. Seconded by Patrick Stensloff. Motion carried unanimously.

IX.

FOLLOW UP: None

X.

FOR INFORMATION ONLY:
1.

KONAMI – 4 ALL ABOARD Games
David Emerson, Gaming Slots

Motion by Patrick Stensloff to accept the KONAMI – 4 All Aboard Games information as FYI.
Seconded by Kirby Metoxen. Motion carried unanimously.

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XI.

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ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Kirby Metoxen. Motion
carried unanimously. Time: 9:27 A.M.

Minutes submitted by:
Denise J. Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary

Finance Committee Approval Date of Minutes via E-Poll:

November 16, 2020

Page 3 of 3
Finance Committee Meeting Minutes of November 16, 2020

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Oneida Business Committee Agenda Request

Accept the March 12, 2020, regular Quality of Life Committee meeting minutes
1. Meeting Date Requested:

11 / 24 / 20

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only
Action - please describe:

Motion to accept the March 12, 2020 Quality of Life meeting minutes.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. 03/12/20 QOL Meeting Minutes

3.

2.

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Marie Summers, Councilwoman

Primary Requestor/Submitter:

Aliskwet Ellis, Recording Clerk/BC Support Office
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Unbudgeted

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Quality of Life Committee
Regular Meeting
8:30 a.m. Thursday, March 12th, 2020
BC-Executive Conference Room
Minutes
Present: Daniel Guzman-King, Tehassi Hill (arrived at 9:05 a.m.), Kirby Metoxen, Brandon Stevens;
Not Present: Ernest Stevens III,
Others Present: Melanie Burkhart, Leslie Doxtater, Aliskwet Ellis, Susan House, Patrick Pelky, Jameson
Wilson;

I. CALL TO ORDER AND ROLL CALL
Meeting called to order by Brandon Stevens at 8:41 a.m.

II. APPROVAL OF THE AGENDA
Motion by Kirby Metoxen to approve the agenda with the addition of V. B. COVID-19 Update and a
deletion of VI. B. Zero Suicide Report, seconded by Daniel Guzman-King. Motion carried unanimously:
Ayes:
Daniel Guzman-King, Kirby Metoxen
Not Present:
Tehassi Hill, Ernest Stevens III

III. APPROVAL OF MEETING MINUTES
A. January 23, 2020 Quality of Life Meeting Minutes
Motion by Daniel Guzman-King to approve the January 23, 2020 Quality of Life meeting minutes,
seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman-King, Kirby Metoxen
Not Present:
Tehassi Hill, Ernest Stevens III

IV. UNFINISHED BUSINESS - NONE
V. NEW BUSINESS
A. Enter the e-poll results into the record regarding the approval of QOL FY20 Q1 report
Motion by Daniel Guzman-King to enter the e-poll results regarding the approval of QOL FY20 Q1 report
into the record, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman-King, Kirby Metoxen
Not Present:
Tehassi Hill, Ernest Stevens III
Item VI. A. addressed next.

B. COVID-19 Update
Quality of Life

Regular Meeting Minutes
Page 1 of 2

March 12, 2020

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Tehassi Hill leaves at 9:34 a.m.
Brandon Stevens leaves at 9:36 a.m.
No action taken.
Item VIII. addressed next.

VI. REPORTS
A. Environmental Issues – Ernie Stevens III
Motion by Daniel Guzman-King to accept the update and to have Environmental to bring back a draft
proclamation and draft resolution in two months, seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
Daniel Guzman-King, Kirby Metoxen
Not Present:
Tehassi Hill, Ernest Stevens III

B. Zero Suicide Report – Dr. Vir
Item deleted with the adoption of the agenda.

C. Tribal Action Plan – Debbie Thundercloud
Tehassi Hill arrives at 9:05 a.m.
Motion by to Kirby Metoxen accept the Tribal Action Plan update, seconded by Daniel Guzman-King.
Motion carried unanimously:
Ayes:
Daniel Guzman-King, Tehassi Hill, Kirby Metoxen
Not Present:
Ernest Stevens III
Item V. B. addressed next.

VII. ADDITIONS – NONE
VIII. ADJOURN
Brandon Stevens arrives at 9:59 a.m.
Motion by Daniel Guzman-King to adjourn at 10:00 a.m., seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
Daniel Guzman-King, Kirby Metoxen
Not Present:
Tehassi Hill, Ernest Stevens III

Quality of Life

Regular Meeting Minutes
Page 2 of 2

March 12, 2020

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Oneida Business Committee Agenda Request

Review the CRF Government Relief Funds request for the Supplemental Pandemic Relief Assistance...
1. Meeting Date Requested:

11 / 24 / 20

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Unfinished Business

Accept as Information only
Action - please describe:
Request to approve the use of Treasury Covid Relief Funds for supplemental Pandemic Relief Payment

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Memos (1)

3.

2. Proposed Law Packet will be a handout per LRO

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Debbie Thundercloud, GM

Primary Requestor/Submitter:

Susan M. House, CRF Funding Coordinator
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
Request to use Treasury Covid Relief Funds for 1 item. Will need to define age category date.
This request is being brought forward in accordance with Resolution 06-10-20-B: Process for Authorization for
Use of CARES Act Covid Relief Funds.
Requested action: Approve use of Treasury Covid Relief Funds for supplemental Pandemic Relief Payment.

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Treasury Covid Relief Funds
Team

Memorandum
To:

Oneida Business Committee

From: Susan House

Susan M. House, Ph.D.
2020.11.18 10:23:09
-06'00'

Copy: Debbie Thundercloud, GM, Jo Anne House, Chief Counsel, Keith Doxtater, Director, Tina
Jorgensen, Division Director, Eric Bristol, Manager, Melinda Danforth, Director, Ralinda
Ninham-Lamberies, Assistant CFO, Jennifer Schabow, Manager, Heidi Janowski,
Manager, Carl Artman, Attorney, Delia Smith, Director, Kelly Danforth, Administrator,
Doreen Thorpe, Analyst, Bobbi Webster, Director, Jameson Wilson, Project Coordinator
Date: November 12, 2020
Re:

Follow up Report on Supplemental Pandemic Relief Assistance Program Payment0

We have been requested to prepare a plan for a supplemental Pandemic Relief Assistance
Program (“PRAP”) payment in December 2020. The goal is for a payment to go out by
December 10, 2020 with a backup plan by December 17. The motion from the November 10
Business Committee regular session meeting is as follows:
“Motion by Lisa Liggins to approve the supplemental pandemic relief assistant payment
plan and for the details, final changes, and documents to brought back to the November
24, 2020 regular Business Committee meeting, seconded by Jennifer Webster. Motion
carried.”
The tribal membership that turns 18 years of age from October 1 through December 30 will
need a decision to include or not in this supplemental payment. They would only be eligible for
this payment, not the first payment made in October. The breakdown for membership
inclusion based on age a8 and date from our Enrollment Department is:
-

If cut off is 12/7, the count is 54
If cut off is 12/14, the count is 60
If whole month of December, the count is 73

We recommend strongly the December 2020 PRAP payment be made only to those members
that submitted applications for the initial PRAP payment. These members had established a
need in the wake of the COVID-19 public health emergency and memorialized that need

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through an application. Their information has been recorded in our databases and checks may
be processed prior to the CARES Act December 31, 2020 deadline for use of CRF.
The initial and only other PRAP application and payment process was widely broadcasted to
membership through Facebook, letters, and print media. We could not, in this short time frame
imposed by the federal government, expand our already pervasive marketing efforts to find
members that were not aware of the first PRAP payment. The nearly 11,300 members
processed in the first round would likely make up most of the members that would apply for
the December PRAP, excluding the 50 members that passed since September.
Our Nation’s human resources and technical resources limit our ability to seek out the qualified
members that did not apply in the first round, process their information, and process their
payments in the limited time available to us pursuant to the CARES Act. We are left with the
choice to serve the 78% of our adult membership that applied for PRAP funds in the first round
or to find and incentivize those members that showed no interest or were unreachable. The
former option may be accomplished prior to December 30, 2020. The latter option would
extend deadlines too close to the December 30, 2020 CARES Act deadline and force an already
understaffed Economic Support to process potentially thousands of new recipients, a task that
may be impossible due to the limited amount of time remaining.
Our review process included stakeholders from all contributing departments. Collectively we
reviewed internal procedures, technical resources, and human resources. We concluded the
inclusion of members beyond the initial applicants will create an insurmountable task due to
the number of personnel hours for input combined with the limited amount of time prior to the
federal deadline and the limited human resources.
We concluded the most equitable and reasonable option to recommend to you is to move
forward with the payment of the December PRAP to the nearly 78% of the adult membership
that applied for the initial PRAP. This recommendation ensures the maximum number of
members are served, especially during this time of pervasive need.

Emergency Adoption of Pandemic Relief Assistance Law
The Legislative Operating Committee has developed an emergency Pandemic Relief Assistance Law
for consideration of adoption by the Oneida Business Committee. The purpose of the Pandemic Relief

Assistance Law is to specify the process by which a portion of the Coronavirus Relief Funds will

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be distributed to the adult members of the Oneida Nation, the needs upon which such
distributions will be based, and illustrate that the program and purpose of these funds fall
within the general welfare exclusion of Title 10 of the Oneida Code of Laws. The Oneida Business
Committee is delegated the authority to temporarily enact emergency legislation when legislation is
necessary for the immediate preservation of the public health, safety, or general welfare of the
Reservation population, and the amendment of the legislation is required sooner than would be possible
under the Legislative Procedures Act. 1 O.C. 109.9-5]. The emergency adoption of this Law is necessary
for the preservation of the general welfare of the Reservation population. The emergency adoption of
this Law will assist in addressing the economic needs of the Reservation population during the public
health crisis that is the COVID-19 pandemic. Additionally, observance of the requirements under the
Legislative Procedures Act for the adoption of the amendments to this Law would be contrary to public
interest since the Nation is currently experiencing the vast effects of the COVID-19 pandemic, and the
process and requirements of the Legislative Procedures Act cannot be completed in time to ensure that
the Law can be adopted to best assist members of the Nation during this COVID-19 pandemic. The
emergency amendments to this Law will become effective immediately upon adoption by the Oneida
Business Committee and will remain in effect for six (6) months. There will be one (1) opportunity to
extend the emergency amendments to this Law for an additional six (6) month period. [1 O.C. 109.95(b)].

Internal Payment Process
To facilitate this disbursement, a custom process will be developed to interface with Infinium
PL. The custom process is designed around the specific requirements of this PRAP
disbursement while meeting the short timelines of the project. Meaning, this custom process
should be considered a “one time” solution. If the need for additional disbursements arise in
the future, the new requirements must be considered, and it shouldn’t be assumed this custom
process will meet those future needs. The reason why a custom process is needed for this
disbursement is because our current Infinium Financial System doesn’t provide an out-of-thebox solution to meet this need. Since this process is being developed outside our Financial
system, we must keep in mind the potential auditing, documentation and larger impact to the
nation by quickly adding in payment batches without doing financial due diligence. The effort
to develop this custom process from MIS is estimated at 60-80 hours.

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Scope
MIS programming staff will be creating an automated process for the disbursement of the
Covid Relief Funds in December 2020 to Tribal Members. The scope of this automated process
is to create an interface batch to PL for Members who claimed the $1,000 Covid relief funds
and who has an Eligible membership status within the Enrollment’s database. Deceased or
relinquished Members who received the $1,000 payment will not be included in the interface.
The scope of this automated process does not include members who choose not to claim the
$1,000. The interface will create an invoice for the eligible member to receive the December
disbursement. Payment of this invoice will be via ACH or mailed to the address initially
requested on the $1,000 payment application.
Economic Support final update for the first Pandemic Relief Assistance payments is November
13, 2020. Any corrections from internal errors will be completed by AP check request so that
the membership file can be pushed through without errors.
The process of quickly processing checks required significant manual activities. This contrasts
with the almost automated process used for the per capita payments. On the other hand, the
per capita process is a lengthier process. In either case, both result in errors such as bank
routing and account number errors and address errors that are addressed as quickly as the
error is identified and confirmed. The supplemental payment will be automated to the greatest
extent possible, with some manual follow-up.

Communication
The communications team will create a FAQ document that will be available on the Nation’s
website. The payment will be made one time, all checks/ direct deposits will go out at one
time. We will inform the membership that a new form does not need to be submitted because
the need for the payment has been outlined in the form for the first payment. This will also be
announced to the membership closer to the distribution date on the Oneida Facebook Live
event. We will not be sending out a flyer for this payment to the membership. This payment is
non-taxable and should not affect the members on unemployment benefits at this time.
The draft Frequently Asked Question document is attached for your review.

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Recommendation:
The Team requests that a motion to support a supplemental payment and requests the
Business Committee to decide if the members that turned 18 after October 1 be included and
the date range for inclusion.
The Team requests the following motion:
Motion to approve supplemental Pandemic Relief Assistance Program payment to the
membership that have already turned in the Pandemic Relief Assistance Program form
between August and October, and that the payment will be made in December 2020.

5

PO Box 365 • Oneida, WI 54155
oneida-nsn.gov

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On Tuesday, November 10, 2020, the Oneida Business Committee approved another individual
Oneida Nation member COVID payment from the remainder of the CARES funds acquired. If
you received the 1st COVID payment for $1000.00, you will automatically receive this
supplemental payment. The same conditions apply, please keep your receipts.
The amount of this payment will be $800.
You will be contacted by us if you have had an address or deposit change, and that may delay
your payment a week to 10 days.
This is not taxable income.
If you relinquished your enrollment from the Oneida Nation since October 1, 2020 you will not
receive this supplement.
No additional payment forms will be administered. If you did not apply for the first payment,
you cannot apply for the supplemental payment.
If you have questions, please call the COVID-hotline between 8a.m. and 4 p.m. Monday through
Friday.
The Oneida Nation encourages everyone to exercise as much self-protection as possible, we urge
you to continue to mask, sanitize frequently and keep a distance of at least 6 feet from anyone
outside your household. This pandemic has proven to be deadly and has not diminished in the
numbers. We are all in this global pandemic together, we must unite to keep one another safe.
With a good mind, a good heart and a strong fire.

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Oneida Business Committee Agenda Request

Approve two (2) actions regarding the Business Compliance Analyst vacancy
1. Meeting Date Requested:

11 / 25 / 20

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only
Action - please describe:
OBC to post the vacant position of the Business Compliance Analyst and delegate a hiring sub-team to
interview, negotiate and hire.

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Request to Post

3.

2. Job Description

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Tehassi Hill, Chairman

Primary Requestor/Submitter:

Jessica Vandekamp, Employee Relations Rep
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose: The Business Compliance Analyst position was recently vacated by Eric McLester. The request is to
review the need for the position, assign a sub-team of BC Councilmembers to be on the hiring team.
Background/History:
The Business Compliance Analyst was originally hired in May 2019 to act as the Agent on behalf of the Oneida
Nation for Thornberry Creek at Oneida and started at 20 hours per week. The hours per week increased to 40
hours per week in April 2020 to work with the Retail Enterprise to improve inefficiencies found in an analysis
conducted during the Retail re-organization and to improve profits.
The purpose of this position is to review the business activities for compliance with management contracts and
other contracts, review financial activities of the business, grant approvals or disapprovals regarding business
activities as set forth in business charters or operating agreements on behalf of the business. Make annual, semiannual, quarterly reports, and other reports as directed by the Oneida Nation.
Action Requested:
To approve the posting of the Business Compliance Analyst and delegate a sub-team of three OBC Members to
participate on the hiring team to screen, interview, negotiate and hire.

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

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�
=DODDOO

ONEIDA

REQUEST TO FILL A POSITION IN FY'19
Position Information and Required Attachments
Job Title: jBusiness Compliance Analyst
Department: jBusiness Committee
Name of Supervisor completing this form:

I

I

Job#: jo3029

I

Position Grade: jNEl 2

Division: jNon-Divisional

_
L_
______

_

_

I

_______________,

Title of Supervisor completing this form: !Jessica Vandekamp, ERR for Chairman Phone#: 1869-4480
Main Function of this position:
Review the business activities for compliance with management contracts and review financial activities of the business , grant
approvals and other activities as set forth in business charters and operating agreements on behalf of the business. Specifically,
OneidaG olfEnterprise.
How many positions currently budgeted with similar or identical titles within your department? lo1
� __ �
Does this position c:leliver direct services to the Customer?
D Yes cgj No If yes, please explain:

This position is to ensure compliance with agreements on behalf of the business.

Please attach the following:
1) Department Organizational chart to include all Employee's names and titles and must include vacancies.
2) Copy of Approved, Budgeted Workforce Levels for the department this Position is within.
3) Any industry standards you may have to support the position requested.
4) A copy of the department's Operational Plans.
5) Funding Source.

Position Funding
% Grand Funded:

CJ

j o_ o
% Tribal Contribution: ,_,
___,
% From Sales:

CJ

Grants$ '-j

--''
�

��

Tribal Contribution$

I
._
_

__

�

If grant funded, what is the length of the grant? POsition will be reimbursed by OGE
NOTE: Please attach a copy of the grant
mam/05-15-18
Print Form

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Questions regarding the Position
Is this a Revenue Generating Position?

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D Yes IZI No Please explain:

Is this a Regulatory/Compliance Position?

IZ! Yes D No

Please explain:

This position is to ensure compliance with agreements and finances on behalf of the business.

Is this a health or safety position? D Yes

IZ! No

Please explain:

Is this a position which provides services to youth and/or elders? D Yes

IZ! No

Please explain:

Additional Information
If this position is not filled, what is the impact to the department, division and community?

Impacts will be potential lost revenues and non-compliance with business agreements for OGE operations.

Approvals for Posting and/or Filling the Requested Position
Approval: Please Check Yes or No
If at any time a level denies this request, return it to the Requesting Supervisor.
Requesting Supervisor's Signature:

D Yes 13 No Area Manager's Signature:

l -- · I

Date:

D Yes D No Division Director's Signature:�-------------� Date:�' ---�
D Yes D No General Manager's Signature: �-------------� Date:�' ---�

"

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=CKJOODD=

APPLY IN PERSON AT:
Ruman Resource Department
909 Packer/and Drive
Green Bay, WI 54303
APPLY ONLINE AT:
http://oneida-nsn.gov
POSITION TITLE:
POSITION NUMBER:
DEPARTMENT:
LOCATION:
DIVISION:
RESPONSIBLE TO:
SALARY:

ONEIDA

A good mind. A good heart. A strong fire.

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OR MAIL TO:
Human Resource Department
P.O. Box 365
Oneida, WI 54155-0365
Phone: (920) 496-7900
Fax: (920) 496-7490

Business Compliance Analyst (Half-time 20 hours)
03029
Oneida Business Committee
N7210 Seminary Rd, Oneida WI
Non-Divisional
Oneida Business Committee
NE12 $27.29/hr (NEGOTIABLE DEPENDING ON EDUCATION & EXPERIENCE)
(Employees will receive 5% below the negotiated pay rate during their probationary status.)

CLASSIFICATION:

Non-Exempt

POSTING DATE:
CLOSING DATE:
Transfer Deadline:
Proposed Start Date:

As Soon As Possible
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in
employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law
in initial employment or re-employment.
POSITION SUMMARY

The purpose of this position will be review of the business activities for compliance with management contracts and other
contracts, review financial activities of the business, grant approvals or disapprovals regarding business activities as set
forth in business charters or operating agreements on behalf of the business. Make annual, semi-annual, quarterly reports,
and other reports as directed by the Oneida Nation. Continuation of this position is contingent upon funding allocations.
DUTIES AND RESPONSIBILITIES:
Strategy, Planning and Management:

1. Assess contract compliance.
2. Assess and evaluate financial performance of business regarding long-term operational goals, budgets
and forecasts.
3. Provide insight and recommendations to both �hort-term and long-term growth plan of business.
4. Communicate, engage and interact with the business and Oneida Business Committee.
5. Select and engage auditors for business and assist Oneida Nation's Internal Audit Department in
conducting audits authorized under the Internal Audit law.
6. Participate in pivotal decisions as they relate to strategic initiatives and operational models.
7. Interact with and bring the business into line with plans, initiatives and recommendations of the Oneida
Business Committee.
8. Review policies, procedures and processes of the business and review implementation plans as
appropriate.

Financial Analysis, Budgeting and Forecasting:

1. Review and report on monthly financial budgeting reports including monthly profit and loss by division,
forecast vs. budget by division and weekly cash flow by corporate business.
2. Review and analyze monthly financial results and provide recommendations to the business and report
to Oneida Business Committee.
3. Identify, develop and execute analysis of business initiatives, product launches and/or new service
offerings.
4. Review and monitor the monthly operating budget and annual operating budget of the business.
5. Set up and conduct financial planning and analysis regarding businesses.

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JOB DESCRIPTION
Business Compliance Analyst
Page 2
DUTIES AND RESPONSIBILITIES (Cont.):
Accounting, General Ledger, Administration and Operations:
1. Review and ensure application of appropriate internal controls and financial procedures.
2. Ensure timeliness and accuracy of financial and management reporting.
3. Oversee the preparation and communication of weekly, monthly and annual financial statements.
4. Review and presentation of monthly, quarterly and annual financial statements.
5. Review all month-end closing activities including general ledger accounts, balance sheet accounts and
overhead cost allocation.
6. Serve as a key point of contact for external auditors; Manage preparation and support of all external
audits.
Financial Management:
1. Review and direct corrections cash flow planning process and ensure funds availability as appropriate.
2. Maintain banking relationships and strategic alliances with vendors and business partners.
Financial Relations and Policies:
1. Review and approve as appropriate management contractor short term and long-term plans, projections
and budgets.
2. Represent company to banks, financial partners, institutions, investors, public auditors and officials.
3. Remain current on audit best practices as well as state, federal and local laws regarding company
operations.
The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and
responsibilities associated with this position. The duties and responsibilities will be subject to change based on
organizational needs and/or deemed necessary by the supervisor.
STANDARD QUALIFICATIONS:
1. Ability to review business plans and financial documents present or report to business owner on business
and financial status of the corporation.
2. Excellent analytical, reasoning, problem-solving and decision-making abilities.
3. Ability to inform and communicate verbally and in writing in diverse and challenging situations with the ability to
process information effectively, identify and define problems and make objective decisions.
4. Outstanding communication and presentation skills.
5. Experience working with external auditors, internal controls and compliance-related issues.
6. Must present a professional appearance and demeanor as a representative of the Oneida Nation in dealing with the
public.
7. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
8. Must be willing and able to obtain additional education and training.
9. Must pass a pre-employment drug screening. Must adhere to the Nation's Drug and Alcohol-Free Workplace Policy during
employment.
10. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program
Strategic Plans and Policies.
11. Maintain strict department security, confidentiality, and quality to meet professional standards of the department.
12. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements,
Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or
Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing
employment within the Oneida Nation's Gaming Division.
13. A valid, non-probationary driver's license or occupational driver's license, reliable transportation, and insurance are
required. Must obtain a Wisconsin non-probationary driver's license or occupational driver's license within thirty (30) days
of employment if applicant has an out-of-state driver's license. Must be authorized as eligible to operate a Personal and
Tribal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Policy prior to actual start
date. Must maintain driver's eligibility as a condition of employment.
---�- - �
PHYSICAl-REQUIREMENTS/WORK ENVIRONMENT:
1. A Tuberculosis (TB) Screening and/or TB Skin Test is required within thirty (30) days of employment and annually
thereafter.

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JOB DESCRIPTION
Business Compliance Analyst
Page 3
PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. Master's Degree in Business, Management or Accounting.
2. Five (5) years of experience in business management, marketing, analysis, finance at top-level position.
MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. Must be an enrolled member of the Oneida Nation.
2. Bachelor's Deg ree "in Accounting, Finance, Business or related degree.
3. Three (3) years accounting or finance experience and three (3) years business management experience.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
2. Three (3) current letters of reference

N0119LH04191h

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General Tribal
Council

Oneida Business
Committee
Executive

Chief Financial Officer
*reports to Treasurer
Larry Barton
Chief Counsel
Jo Anne House

General Manager
Debbie Thundercloud
General Manager Gaming
Louise Cornelius
General Manager –
Retail
Eric McLester
Business Compliance
Analyst
(Vacant)

Administrative

Strategic Planner
James Petitjean
Employee Relations
Representative
Jessica Vandekamp
Budget Analyst
*reports to Treasurer
Rae Skenandore
Project Coordinator
Jameson Wilson
Executive Assistant (4)
Danelle Wilson
Rhiannon Metoxen
Kristal Hill
Barb Dickson
BC Support Office
*reports to Secretary

Non-Divisional

Legislative

Human Resources
Area Manager
Geraldine Danforth
Emergency
Management Director
Kaylynn Gresham

Inter-Governmental
Affairs Director
Melinda Danforth

Legislative Reference
Office
*reports to LOC Chair
Clorissa Santiago, Atty
Kristen Hooker, Atty
Audit Department
*reports to Audit Chair
Loucinda Conway

All positions report to the
Oneida Business Committee,
except those noted*
Revised November 17, 2020 by JV

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Oneida Business Committee Agenda Request

Rescind the Suspension of Premium Pay and All Temporary Pay Increases declaration
1. Meeting Date Requested:

11 / 24 / 20

2. General Information:
Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only
Action - please describe:
Requested Action: Rescind the Suspension of Premium Pay and All Temporary Pay Increases Declaration

3. Supporting Materials
Report

Resolution

Contract

Other:
1. Memo from Chief Counsel

3.

2. Premium Pay Declaration

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission
Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Danelle Wilson, Executive Assistant
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Business Committee Agenda Request – Cover Memo
From:

Lisa Liggins, Secretary

Date:

11/20/2020

RE:

Premium Pay declaration

PURPOSE
BACKGROUND
The Business Committee discussed the attached declaration on November 3rd and determined
it needed to be futher discussed at the November 17th BC Work Session. At that Work
Session, the BC came to a consensus agreement that the declaration should be rescinded.

REQUESTED ACTION
Rescind the attached declaration dated March 23. 2020

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Jo Anne House, PhD | Chief Counsel
James R. Bittorf | Deputy Chief Counsel
Kelly M. McAndrews | Senior Staff Attorney

Law Office

Carl J. Artman
Krystal L. John
Peggy A. Schneider

MEMORANDUM
TO:

Oneida Business Committee

FROM:

Jo Anne House, Chief Counsel

DATE:

November 5, 2020

SUBJECT: Suspension of Premium Pay and All Temporary Pay Increases, Adopted
March 23, 2020 1
Excerpt from COVID-19 Core Decision Making Team Declarations – Review, October 26,
2020
Policy: The purpose of this declaration was to immediately reduce employment related expenditures
considering the impact of gaming closing. This included premium pay, paid time off (i.e. parental leave,
exercise, etc.), interim pay increases, and withdrawal of vacant positions from posting. The result was
discontinuing pay for ‘non-productive time’, maintaining then current employment levels, and reducing
costs related to current employment.
Options:
1. Allow declaration to lapse at the end of the emergency period which will re-implement premium
pay and ‘non-productive time’ benefits.
2. Forward a request to the Oneida Business Committee to consider all or part of the declaration to
be continued during Fiscal Year 2021.
SOP Premium Pay Tribal Work Standards
SOP Compensation for Additional Duties Work Standards and Procedures
SOP Exercise at Work
SOP Holiday Work Standard
SOP Interim Job Reassignment
SOP On-Call Pay
SOP Salary Wage Adjustment
SOP Reorganizing Positions
Resolution, # BC-03-02-1994, Parental Leave

Discussion
Discussion identified two additional options: 3. Directive to conclude restriction; and, 4. Send to
Oneida Business Committee Work Session and include the Chief Financial Officer, General
Managers, and Human Resource Department in the discussion. The consensus identified that
longer and more critical discussion regarding this declaration is needed.
See also, Chairman Memorandum issued to HRD: Suspension of Premium Pay and All Temporary Pay Increases,
issued March 31, 2020.

1

N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327
oneida-nsn.gov

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Page 2
Recommended Action: Motion to place this on the November 17, 2020 Oneida Business
Committee Work Session.

A good mind. A good heart. A strong fire.

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Oneida Nation

Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov

"

000000

ONEIDA

COVID-19 Core Decision Making Team Declaration
Suspension of Premium Pay and All Temporary Pay Increases
March 23, 2020

The world is currently facing a pandemic of the coronavirus disease 2019 (COVID-19). The COVID-19
outbreak originated in Wuhan, China and has spread to many other countries throughout the world,
including the United States. The World Health Organization has identified that the spread of COVID-19 is
now a pandemic resulting in many countries experiencing the effects of illness and health issues related to
COVID-19 and economic impacts.
On March 12, 2020, Chairman Tehassi Hill signed a "Declaration of Public Health State of Emergency"
regarding COVID-19 which set into place the necessary authority should action need to be taken and allows
the Nation to seek reimbursement of emergency management actions that may result in unexpected
expenses.
On March 17, 2020, the Oneida Business Committee adopted emergency amendments to the Emergency
Management and Homeland Security law to create and delegate authority to a COVID-19 Core Decision
Making Team (COVID-19 Team). [3 O.C. 302.10]. When a public health emergency has been declared,
the COVID-19 Team has the authority to declare exceptions to the Nation's laws, policies, procedures,
regulations, or standard operating procedures during the emergency period which will be of immediate
impact for the purposes of protecting the health safety, and general welfare of the Nation's community,
members, and employees. [3 O.C. 302.10-2].
The Oneida Business Committee has declared a public health emergency, closed gaming operations, and
instituted Tier IV budget contingency to conserve cash flow for essential governmental services and to meet
payroll needs. The Oneida Business Committee has also committed to maintain payroll during the initial
public health emergency to ensure that employees have funding to meet their family financial needs.
With no gaming revenue being generated, the Nation needs to reduce all expenses. The following Standard
Operating Procedures and Resolutions impact salary and employee time.
• Standard Operating Procedures:
o Premium Pay Tribal Work Standards: authorizes premium pay for certain holidays. In
addition, requests have been made to authorize premium pay for employees who are
coming in to work in offices and work sites.
o Compensation for Additional Duties Work Standards and Procedures: authorizes
compensation for performing additional duties for vacant position responsibilities or
special projects.
o Exercise at Work: authorizes 30 minutes of paid physical activity time.
o Holiday Work Standard: defines how Tribal holidays are recognized and paid.
o Interim Job Reassignment: identifies that interim assignment pay can be between the
minimum and maximum compensation for the grade.
o On-Call Pay: authorizes payment for being prepared to be called into work.
o Salary Wage Adjustment: identifies process for organization-wide salary or wage
adjustments.

Page 1 of 3

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o
•

Reorganizing Positions: authorizes compensation adjustments as positions are shifted
within the organizational structure and/or modified.

Parental Leave, Resolution # BC-03-02- 1994: authorizes paid time off to attend child related
activities.

The COVID- 19 Team recognizes that public contact within retail locations and between employees in
offices and work sites causes concern for employees. We have instituted measures regarding critical
employees maintaining social distancing as suggested by the CDC and implemented work from home as
well as self-isolation. The COVID-19 Team also recognizes the extra duties, time and actions that are being
taken by employees to continue to conduct their duties during this pandemic.
The COVID-19 Team also recognizes that hiring new employees during this time should be placed on hold.
This will allow for the re-assignment of existing employees who wish to come into work opportunities to
continue employment after the initial 30-day public health emergency period.
The COVID-19 Finance Team has identified that the Oneida Nation does not have sufficient funds to
authorize premium pay or other pay increases during this time. Any increase in wages results in negatively
impacting the ability to make payroll and provide essential governmental services.
During this public health emergency period, the Finance COVID-19 Team and the Human Resource
Department will continue to review these policies for permanent amendments at or before the conclusion
of the Emergency period should permanent amendments be needed.
The COVID-19 Team hereby declares:
That all premium pay, temporary pay increases, interim duties, holiday pay, parental leave, exercise
paid time, and similar actions shall not be authorized during the Public Health Emergency.
2. That the following Standard Operating Procedures are suspended during the Public Health
Emergency. Provided that, there are specific exceptions to the Standard Operating Procedures
identified below.
a. Premium Pay Tribal Work Standards
b. Compensation for Additional Duties Work Standards and Procedures will also apply to all
employees currently receiving additional duties compensation.
c. Exercise at Work
d. Holiday Work Standard
e. Interim Job Reassignment applies only to pay, interim job reassignments would be
authorized.
f. On-Call Pay, provided that, areas may forward on-call pay standard operating procedures
to the COVID-19 Team for approval.
g. Salary Wage Adjustment
h. Reorganizing Positions, applies only to pay, reorganizing positions would be authorized.
I.

1.

3. That Parental Leave, Resolution # BC-03-02-1994, is suspended during the Public Health
Emergency.
4. All vacant positions shall be withdrawn from posting, all offers shall be withdrawn, all new hires
who have not appeared for work shall be notified that the offer of employment is withdrawn. The
COVID-19 Team shall consider all requests to post or hire based on the information provided in
the request, critical need, and financial status of the Nation.
5. Employees receiving COVID emergency pay not be eligible for: lead pay, shift differential, and
similar pay adjustments.

Page 2 of 3

A good mind. A good heart. A strong fire.

~

ONEIDA

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6. Section III(D) of the Personnel Policies and Procedures regarding employees moving from
employment probation shall be awarded the increase at the conclusion of the probationary period.
This declaration shall be made effective immediately and shall remain in effect for the duration of the
Nation's public health emergency.

Oneida Nation ch%irman

Page 3 of 3

A good mind. A good heart. A strong fire.

~

ONEIDA

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Oneida Business Committee Agenda Request

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled Restricting Access to
1. Meeting Date Requested:

11 / 25 / 20

2. General Information:
Session:

Open

Executive - See instructions for the applicable laws, then choose one:
Personnel-Related

Agenda Header:

New Business

Accept as Information only
Action - please describe:
Approve BC SOP: Restricting Access to an Employee on Leave or Separation of Employment

3. Supporting Materials
Report

Resolution

Contract

Other:
1. SOP - HRD approved version

3.

2. SOP - Highlighted version to see changes

4.

Business Committee signature required

4. Budget Information
Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission
Authorized Sponsor / Liaison:

Tehassi Hill, Chairman

Primary Requestor/Submitter:

Jessica Vandekamp, Employee Relations Representative
Your Name, Title / Dept. or Tribal Member

Additional Requestor:
Name, Title / Dept.

Additional Requestor:
Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose: The SOP was updated to remove the Nation's Secretary from the process and replace with the
Employee Relations Representative position.
Background: This SOP was reviewed at the BC Officer's meeting on November 2, 2020. Recommended changes
were made to the SOP and it is now ready for final approval.
Action Requested: Approve BC SOP: Restricting Access to an Employee on Leave or Separating Employment.

1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2

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TITLE: Restricting Access for an
Employee on Leave or Separation of
Employment

ORIGINATION DATE:
May 17, 2018
REVISION DATE:
November 04, 2020
EFFECTIVE DATE:
After last signature

AUTHOR: Paula KingDessart and Jessica
Vandekamp

APPROVED BY: Oneida Business
Committee

DATE:

DEPARTMENT: OBC

APPROVED BY: OBC Officer

DATE

COMPLIANCE REVIEW BY: EEO

DATE:

ONEIDA NATION
STANDARD OPERATING
PROCEDURE

DIVISION: Non-divisional
EEO REFERENCE
NUMBER: 506

DATE:

PAGE NO: 1 of 2

DATE:

1.0

PURPOSE
1.1
To have standard procedures when any direct report to the Oneida Business
Committee separates from the organization or requests a leave of absence.

2.0

DEFINITIONS
2.1
Direct Reports: An Employee of the Oneida Nation who reports directly to the
OBC as defined in resolution BC-09-23-20-A Setting Supervision and
Management of Direct Reports to OBC; Legislative Reference Office Attorneys;
Chief Financial Officer; Budget Analyst; and Audit Manager.
2.2
ERR: Employee Relations Representative, a direct report to the OBC
2.3
HRD: Human Resources Department
2.4
MIS: Management Information Systems department
2.5
OBC: Oneida Business Committee
2.6
RFS: Request for Services, a MIS form

3.0

WORK STANDARDS
3.1
The ERR shall be immediately notified of an employee’s separation or leave of
absence.
PROCEDURES – SEPARATING AN EMPLOYEE
Employee Relations Representative
3.2
Create an OBC Agenda Request for the next Regular OBC meeting to accept
1

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3.3

3.4
3.5
3.6
3.7
3.8
3.9
3.10

employee’s resignation with a copy of the resignation letter.
3.2.1 Once approved, file a copy of the motion from the meeting minutes in
direct report’s personnel file.
Write and send an e-mail to the OBC, HRD Generalist, OBC Support Office and
Time & Attendance Department with the following information:
3.3.1 Employee’s name
3.3.2 Employee’s employment number
3.3.3 Copy of resignation letter and/or last day of work and reason for
separation.
3.3.4 Completed Employee Separation Checklist (HRD)
Send e-mail to OBC Records_Management@oneidanation.org to retrieve
employees electronic and hard files to storage.
Complete and send RFS to MIS to remove access to all systems and to cancel
electronic services, and telecommunications.
Complete and send RFS form to MIS to give access to another designated coworker or supervisor of e-files held by an employee.
Send e-mail to NHC Building Manager to remove access to the building and
request office to be cleaned by custodial.
Collect building access card and give to BC Support Office Executive Assistant.
Collect all electronics and passwords, to include:
3.9.1 Laptop, mouse, carrying case, cords, etc.
3.9.2 Cell phone, charging cord, etc.
In the event of a possible threatening employee, notify Security/OPD to be on
stand-by.

PROCEDURES –EMPLOYEE TAKING LEAVE OF ABSENCE
Direct Report
3.11 Direct Report must complete required Leave of Absence Request (HRD form)
and submit to the BC_Signoff_Request@Oneidanation.org for approval.
3.12 File for insurance benefits, such as short-term disability by contacting the HRD
Insurance department, when applicable.
3.13 Submit a completed Time Off Request form to use any vacation or personal time
while on leave to the BC_Signoff_Request@Oneidanation.org for approval.
3.14 Submit medical release from doctor prior to returning to work at
BC_Signoff_Request@Oneidanation.org AND HR_Insurance@oneidanation.org
3.15 May submit a request to work reduced hours while recovering to
BC_Signoff_Request@Oneidanation.org
3.16 Prior to 90 days, if an employee needs additional leave time, they must repeat the
process by going back to 3.11 to complete required Leave of Absence Request
(HRD form) and submit to the BC_Signoff_Request@Oneidanation.org for
approval.
BC Support Office Manager
3.17 Obtain BC Officer’s approval for Leave of Absence and/or time off request by e2

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3.18

3.19
3.20
3.21

mail.
Send approved/denied Leave of Absence notification to employee, employee’s
designee, and OBC Officers with a copy of the Leave Request Form with e-mail
approval responses only.
3.18.1 Do not send medical documentation.
Send approved Leave of Absence notification with copy of the Leave Request
Form with e-mail approval responses AND medical documentation to
HRD_Insurance@oneidanation.org and the ERR.
Enter any approved time off requests during leave into KRONOS.
Submit a copy of the BC Officer approved medical release from doctor to
employee, employee’s designee, OBC Officers, Time and Attendance,
HRD_Insurance@oneidanation.org and ERR.

Employee Relations Representative (ERR)
3.22 Request additional information, such as; personal e-mail or phone number to
contact employee on leave if needed.
3.23 File all Leave of Absence documentation in direct report’s personnel file.
3.24 Follow-up with HRD Insurance to ensure all paperwork has been submitted
correctly and track the expected return to work date.
3.25 If employee doesn’t call within 48 hours of the expected return to work date,
follow-up with employee to confirm their return to work or if they are taking
additional leave time.
4.0

REFERENCES
4.1
Tribe-wide Timekeeping Work Standards
4.2
BC Resolution #09-23-20-A Setting Supervision and Management of Direct
Reports to OBC

5.0

FORMS
5.1
Employee Separation Checklist (HRD – Employee Portal)
5.2
Leave Request Form (HRD – Employee Portal)
5.3
RFS Form (MIS – Employee Portal)

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TITLE: Restricting Access for an
Employee on Leave or Separation of
Employment

ORIGINATION DATE:
May 17, 2018
REVISION DATE:
November 04, 2020
EFFECTIVE DATE:
After last signature

AUTHOR: Paula KingDessart and Jessica
Vandekamp

APPROVED BY: Oneida Business
Committee

DATE:

DEPARTMENT: OBC

APPROVED BY: OBC Officer

DATE

DIVISION: Non-divisional

REVIEW BY: EEO Director

DATE: 11/5/2020

ONEIDA NATION
STANDARD OPERATING
PROCEDURE

EEO REFERENCE
NUMBER: 506
506
PAGE NO: 1 of 3

DATE:
DATE:

1.0

PURPOSE
1.1
To have standard procedures when any direct report to the Oneida Business
Committee separates from the organization or requests a leave of absence.

2.0

DEFINITIONS
2.1
Direct Reports: An Employee of the Oneida Nation who reports directly to the
OBC as defined in resolution BC-09-23-20-A Setting Supervision and
Management of Direct Reports to OBC; Legislative Reference Office Attorneys;
Chief Financial Officer; Budget Analyst; and Audit Manager.
2.2
ERR: Employee Relations Representative, a direct report to the OBC
2.3
HRD: Human Resources Department
2.4
MIS: Management Information Systems department
2.5
OBC: Oneida Business Committee
2.6
RFS: Request for Services, a MIS form

3.0

WORK STANDARDS
3.1
The ERR shall be immediately notified of an employee’s separation or leave of
absence.
PROCEDURES – SEPARATING AN EMPLOYEE
Employee Relations Representative
3.2
Create an OBC Agenda Request for the next Regular OBC meeting to accept
employee’s resignation with a copy of the resignation letter.
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3.2.1
3.3

3.4
3.5
3.6
3.7
3.8
3.9
3.10

Once approved, file a copy of the motion from the meeting minutes in
direct report’s personnel file.
Write and send an e-mail to the OBC, HRD Generalist, OBC Support Office and
Time & Attendance Department with the following information:
3.3.1 Employee’s name
3.3.2 Employee’s employment number
3.3.3 Copy of resignation letter and/or last day of work and reason for
separation.
3.3.4 Completed Employee Separation Checklist (HRD)
Send e-mail to OBC Records_Management@oneidanation.org to retrieve
employees electronic and hard files to storage.
Complete and send RFS to MIS to remove access to all systems and to cancel
electronic services, and telecommunications.
Complete and send RFS form to MIS to give access to another designated coworker or supervisor of e-files held by an employee.
Send e-mail to NHC Building Manager to remove access to the building and
request office to be cleaned by custodial.
Collect building access card and give to BC Support Office Executive Assistant.
Collect all electronics and passwords, to include:
3.9.1 Laptop, mouse, carrying case, cords, etc.
3.9.2 Cell phone, charging cord, etc.
In the event of a possible threatening employee, notify Security/OPD to be on
stand-by.

PROCEDURES –EMPLOYEE TAKING LEAVE OF ABSENCE
Direct Report
3.11 Direct Report must complete required Leave of Absence

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Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A2cbede530c1678a5. Public record. Not legal advice.