# Oneida Business Committee (2026) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A24c9b2a02a96ebcd ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text 1 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov ~ ONEIDA LEGISLATIVE OPERATING COMMITTEE MEETING AGENDA Business Committee Conference Room - 2nd Floor Norbert Hill Center June 3, 2026 9:00 a.m. I. Call to Order and Approval of the Agenda II. Minutes to be Approved 1. May 20, 2026 LOC Meeting Minutes (pg. 2) III. Current Business 1. Pardon and Forgiveness Law Amendments (pg. 4) IV. New Submissions 1. Petition: G. Powless-Buenrostro – Amend the Judiciary Law #2026-01 (pg. 38) V. Additions VI. Administrative Updates 1. Certification of the Technology Resources Law Rules (pg. 39) VII. Executive Session VIII. Recess/Adjourn A good mind. A good heart. A strong fire. 2 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov r'\ mooao ONEIDA LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center May 20, 2026 9:00 a.m. Present: Jameson Wilson, Jennifer Webster, Jonas Hill, Kirby Metoxen Unexcused: Marlon Skenandore Others Present: Grace Elliott, Carolyn Salutz Others Present on Microsoft Teams: Clorissa Leeman, Ashley Blaker, Chad Fuss, Fawn Cottrell, Jessalyn Havarth, Kaylynn Biely, Melissa Alvarado, Rae Skenandore, Shannon Stone, David Jordan, Tavia James-Charles, Fawn Billie, Kristal Hill, Sarah White, Ralinda Ninham-Lamberies, Eric Boulanger, Jason Martinez, Katsitsiyo Danforth I. Call to Order and Approval of the Agenda Jameson Wilson called the May 20, 2026, Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Jonas Hill to adopt the agenda; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be Approved 1. May 6, 2026 LOC Meeting Minutes Motion by Kirby Metoxen to approve the May 6, 2026, LOC meeting minutes and forward to the Oneida Business Committee; seconded by Jonas Hill. Motion carried unanimously. III. Current Business 1. Elder Protection Law Motion by Jennifer Webster to approve the public comment review memorandum with LOC consideration, the updated legislative analysis, and final draft of the Elder Protection law; seconded by Jonas Hill. Motion carried unanimously. Motion by Jennifer Webster to approve the fiscal impact statement request memorandum and direct the Finance Department to provide the LOC with a fiscal impact statement of the proposed Elder Protection law by June 5, 2026; seconded by Jonas Hill. Motion carried unanimously. 2. Uniform Commercial Code Motion by Jennifer Webster to approve the public comment review memorandum, updated A good mind. A good heart. A strong fire. Legislative Operating Committee Meeting Minutes of May 20, 2026 Page 1 of 2 ~ ONEIDA 3 of 98 legislative analysis, and final draft of the Uniform Commercial Code.; seconded by Jonas Hill. Motion carried unanimously. Motion by Jennifer Webster to approve the fiscal impact statement request memorandum and direct the Finance Department to provide the LOC with a fiscal impact statement of the proposed Uniform Commercial Code by June 19, 2026.; seconded by Jonas Hill. Motion carried unanimously. 3. Eviction and Termination Law Amendments Motion by Jennifer Webster to approve the updated public comment review memorandum, draft, and legislative analysis; seconded by Kirby Metoxen. Motion carried unanimously. Motion by Jennifer Webster to approve the fiscal impact statement request memorandum with revision to the due date and direct that the Finance Administration provide the LOC a fiscal impact statement for the proposed Eviction and Termination law amendments by June 19, 2026; seconded by Jonas Hill. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Updates VII. Executive Session VIII. Adjourn Motion by Jennifer Webster to adjourn at 9:19 a.m.; seconded by Jonas Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of May 20, 2026 Page 2 of 2 4 of 98 r'\. Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov =DODDDD= ONEIDA Legislative Operating Committee June 03, 2026 Pardon and Forgiveness Law Amendments Submission Date: 2/5/26 LOC Sponsor: Jonas Hill Public Meeting: N/A Emergency Enacted: N/A Summary: This item was added to the Active Files List on February 18, 2026 at the request of the Oneida Business Committee to allow flexibility in pardon eligibility when fines prevent payment. 2/18/26 LOC: Motion by Jennifer Webster to add the Pardon and Forgiveness Law Amendments to the Active Files List with Jonas Hill as the sponsor; seconded by Kirby Metoxen. Motion carried unanimously. 2/25/26: Work Meeting. Present: Kelly McAndrews, Grace Elliott. The purpose of this meeting was to review attorney McAndrew’s comments on the proposed amendments to the Pardon and Forgiveness law. 2/27/26: Work Meeting. Present: Grace Elliott, Peggy VanGheem. The purpose this meeting was to review attorney VanGheem’s comments on the proposed amendments to the Pardon and Forgiveness law. 3/4/26: Work Meeting. Present: Jameson Wilson, Jennifer Webster, Jonas Hill, Kirby Metoxen, Carolyn Salutz, Kristal Hill, Fawn Billie, Clorissa Leeman, Grace Elliott. The purpose of this meeting was to provide an update and complete a read through of the amendments for LOC review and initial approval to move forward through the legislative process. 5/14/26: Public Meeting Held. No individuals provided comment during the public comment meeting. 5/21/26: Public Comment Closed. No individuals provided written comments. Next Steps: ▪ Approve the public comment review memorandum, updated legislative analysis, and final draft of the proposed Pardon and Forgiveness law amendments. ▪ Approve the Fiscal Impact Statement Request memorandum and direct that the Finance Department provide the LOC a Fiscal Impact Statement for the proposed Pardon and Forgiveness law amendments by June 25, 2026. Page 1 of 1 A good mind. A good heart. A strong fire. 5 of 98 Oneida Nation Legislative Operating Committee Legislative Reference Office PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov TO: FROM: DATE: RE: r'\. =DODDDD= ONEIDA Legislative Operating Committee (LOC) Grace Elliott, Legislative Reference Office, Staff Attorney June 3, 2026 Pardon and Forgiveness: Public Comment Review On May 14, 2026, a public meeting was held regarding amendments to the Pardon and Forgiveness Law. No individuals provided comments during the public meeting. The public comment period was then held open until May 21, 2026. No individuals submitted comments during the comment period. This memorandum is submitted as a review of the comments received during the public comment period. The public meeting draft and public meeting transcript are attached to this memorandum for review. Page 1 of 1 A good mind. A good heart. A strong fire. 6 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 ~ ONEIDA Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE PUBLIC MEETING Code of Ethics Law Amendments Pardon and Forgiveness Law Amendments Norbert Hill Center Business Committee Conference Room and Microsoft Teams May 14, 2026 12:15 p.m. Present: Jonas Hill, Grace Elliott, Carolyn Salutz, Present on Microsoft Teams: Joel Maxam, Terri Schiltz, Ashley Blaker, Jodi Tess, Peggy HelmQuest, Melissa Alverado, Shannon Stone Jonas Hill: Good afternoon, the time is 12:15 p.m. and today’s date is Thursday, May 14, 2026. I will now call to order the public meeting for the following two pieces of proposed legislation: Code of Ethics law amendments, and Pardon and Forgiveness law amendments. The Legislative Operating Committee is hosting this public meeting to gather feedback from the community regarding these legislative proposals. The public meeting is not a question and answer period. The LOC will review and consider all comments received during the public comment period. The LOC will respond to all comments received in a memorandum, which will be submitted in the meeting materials of a future LOC meeting. All persons who wish to present oral testimony in person need to register on the sign in sheet. Individuals who wish to present oral testimony on Microsoft Teams, please raise your hand and you will be called on. If you leave an email address on the sign in sheet we can ensure you receive a copy of the public comment review memorandum. Additionally, written comments may be submitted to the Nation’s Secretary’s Office or to the Legislative Reference Office in person, by U.S. mail, interoffice mail, e-mail or fax as provided on the public meeting notice. These comments must be received by close of business on Thursday, May 21, 2026. In attendance from the LOC is myself, Jonas Hill. The LOC may impose a time limit for all speakers pursuant to section 109.8-3(c) of the Legislative Procedures Act. As the presiding LOC member, I am imposing a time limit of five minutes per person. This time limit shall be applied equally to all persons. We will now begin today’s public meeting for the two proposed legislative items. We will be accepting comments on the Code of Ethics law amendments. The purpose of the Code of Ethics law is to establish clear standards of conduct rooted in the values of the Oneida people, A good mind. A good heart. A strong fire. LOC Public Meeting Transcript of April 16, 2026 Page 1 of 3 7 of 98 to guide those entrusted with authority in serving the Nation with honor and responsibility. These standards reflect the sacred trust between the government and the people, and are intended to promote integrity, uphold the will of the Nation, and preserve the confidence of the Oneida people. In a government founded upon the consent of the people, it is the right of the Oneida to expect loyalty, honesty, and accountability from those who serve. The Code of Ethics law amendments will: ▪ Update the Code of Ethics to focus exclusively on the Oneida Business Committee, bringing all expectations for how leaders should conduct themselves into one easy-to-understand law. ▪ Integrate the Great Law of Peace into the ethical foundation, affirming decision-making grounded in peace, unity, and thoughtful deliberation as cultural mandates for governance. ▪ Ground the ethical framework in the Good Mind teachings, infusing leadership obligations with humility, compassion, clarity, and community-centered thinking. ▪ Articulate the concept of Sacred Trust, emphasizing leadership as a duty held on behalf of past, present, and future generations rather than an individual entitlement. ▪ Clarify the definition of “Conflict of Interest” to encompass financial, personal, and political interests affecting leaders and their immediate families, reinforcing impartial stewardship. ▪ Mandate transparent disclosure of conflicts, ensuring ethical clarity consistent with the Good Mind’s call for honesty and openness in governance. ▪ Require OBC members to recuse themselves from matters in which conflicts exist, upholding the Great Law of Peace’s expectation that leaders avoid self-interest. ▪ Implement structured annual and as-needed conflict-of-interest filings, create accountability mechanisms that reinforce responsible leadership. ▪ Modernize gift and honoraria reporting by increasing financial thresholds and updating reporting processes to better reflect contemporary governance realities including public disclosure. ▪ Prohibit acceptance of gifts tied to influence or business advantage, protecting the Nation’s decision-making from external pressure and maintaining community trust. ▪ Regulate OBC members’ applications for positions that report directly to the Committee, preventing conflicts before they arise and strengthening procedural fairness. ▪ Safeguard confidential information by restricting its use for personal, financial, or political benefit, aligning with the Haudenosaunee value of responsible and respectful speech. ▪ Reinforce accountability and transparency as essential qualities of public office, affirming that OBC authority flows from the people and must remain answerable to them. ▪ Strengthen expectations for meeting attendance, preparation, and professional engagement, acknowledging that presence and participation are integral to carrying the Sacred Trust. ▪ Codify a comprehensive list of prohibited behaviors including retaliation, discrimination, misuse of office, and corruption to uphold dignity and protect community confidence in leadership. We will also be accepting comments on the Pardon and Forgiveness law amendments. The purpose of the Pardon and Forgiveness law is to establish a fair, efficient, and formal process through which individuals may seek relief from certain barriers created by past actions. Specifically, the Law provides a process for: Tribal members to receive pardons for criminal convictions or forgiveness for acts that make them ineligible for Tribal housing or Tribal benefits; and Tribal and non-Tribal individuals to receive forgiveness for acts that make them /'"'\. 00000D, A good mind. A good heart. A strong fire. LOC Public Meeting Transcript of May14, 2026 Page 2 of 3 ONEIDA 8 of 98 ineligible for Tribal employment, occupational licenses, certifications, permits, housing, or other Tribal benefits. The Pardon and Forgiveness law amendments will: ▪ ▪ ▪ ▪ ▪ ▪ Create an exception allowing applicants with outstanding penalties/fines to proceed- only if the application is for employment purposes and the applicant meets the requirements for a conditional waiver. Establish the full conditional waiver framework, including: ▪ waiver applies only to employment eligibility; ▪ outstanding penalties/fines remain fully enforceable; ▪ mandatory payment agreement (18 months or extended to 3 years if greater than $5,000); ▪ requirements for Pardon and Forgiveness Committee recommendation; ▪ good-cause exception for missed payments; ▪ grounds for rescission for non-payment. Allow an applicant proceeding under the conditional waiver (employment-only) to submit proof of a Pardon and Forgiveness Committee-approved payment agreement instead of proof of full payment. Clarify that a pardon or forgiveness does not affect restrictions imposed under the Nation’s Safe Neighborhoods law, in addition to existing sex-offender requirements. Require the Oneida Secretary’s Office to monitor payment-related conditions and provide quarterly reports to the Pardon and Forgiveness Committee; and clarify that monitoring is solely for eligibility enforcement, not decision-making. Authorize the OBC to rescind a pardon/forgiveness when a person fails to meet a payment condition under 126.6-3, with notice and a 30-day cure period; reinstates all prior ineligibilities. Those who wish to speak please raise your hand. Please state your name when making a comment, and which law you are commenting on. First up to speak is…we have nobody in person so if there is anybody on Teams who would like to speak you can raise your hand… With there being no more speakers, the public meeting for the Code of Ethics law amendments and Pardon and Forgiveness law amendments is now closed at 12:26 p.m. Written comments may be submitted until close of business on Thursday, May 21, 2026. -End of Meeting- /'"'\. 00000D, A good mind. A good heart. A strong fire. LOC Public Meeting Transcript of May14, 2026 Page 3 of 3 ONEIDA 9 of 98 Analysis to Draft 1 2026 06 03 PARDON AND FORGIVENESS LAW AMENDMENTS LEGISLATIVE ANALYSIS SECTION 1. EXECUTIVE SUMMARY Intent of the Legislation or Amendments Purpose Analysis by the Legislative Reference Office ▪ Create an exception allowing applicants with outstanding penalties/fines to proceed only if the application is for employment purposes and the applicant meets the requirements for a conditional waiver under 126.6-3. [1 O.C. 126.6-2(d)]. ▪ Establish the full conditional waiver framework, including: ▪ waiver applies only to employment eligibility; ▪ outstanding penalties/fines remain fully enforceable; ▪ mandatory payment agreement (18 months or extended to 3 years if >$5,000); ▪ requirements for Pardon and Forgiveness Committee recommendation; ▪ good-cause exception for missed payments; ▪ grounds for rescission for non-payment. [1 O.C. 126.6-3]. ▪ Allow an applicant proceeding under the conditional waiver (employment-only) to submit proof of a Pardon and Forgiveness Committee-approved payment agreement instead of proof of full payment. [1 O.C. 126.6-4(a)(12; 126.6-4(b)(11)]. ▪ Clarify that a pardon or forgiveness does not affect restrictions imposed under the Nation’s Safe Neighborhoods law, in addition to existing sex-offender requirements. [1 O.C. 126.9-1(c)]. ▪ Require the Oneida Secretary’s Office to monitor payment-related conditions and provide quarterly reports to the Pardon and Forgiveness Committee; and clarify that monitoring is solely for eligibility enforcement, not decisionmaking. [1 O.C. 126.9-4]. ▪ Authorize the OBC to rescind a pardon/forgiveness when a person fails to meet a payment condition under 126.6-3, with notice and a 30-day cure period; reinstates all prior ineligibilities. Includes subsections specifying: ▪ rescission is an eligibility action, not an employment action; ▪ notice must be issued per 126.10-4. [1 O.C. 126.10-7]. The purpose of this law is to establish a fair, efficient, and formal process through which individuals may seek relief from certain barriers created by past actions. Specifically, the Law provides a process for: ▪ Tribal members to receive pardons for criminal convictions; ▪ Tribal members to receive forgiveness for acts that make them ineligible for Tribal housing or other Tribal benefits; and ▪ Tribal and non-Tribal individuals to receive forgiveness for acts that make them ineligible for Tribal employment, occupational licenses, certifications, permits, housing, or other Tribal benefits [1 O.C. 126.1-1(a)]. Page 1 of 7 10 of 98 Analysis to Draft 1 2026 06 03 Affected Entities Related Legislation Enforcement Due Process The Law further aims to ensure that decisions on pardons and forgiveness are made based on demonstrated rehabilitation, trustworthiness, and commitment to lawful behavior. It clarifies that a pardon or forgiveness does not override obligations imposed by other jurisdictions and does not permit employment in occupations where individuals are legally disqualified [1 O.C. 126.1-2]. Oneida Business Committee; Office of the Oneida Secretary (records); Pardon and Forgiveness Committee, Oneida community members. Personnel, Policies, and Procedures; Safe Neighborhoods. ▪ Individuals may be automatically ineligible if they are under investigation, appealing a termination, incarcerated, or have outstanding penalties/fines, unless they qualify for the employment-only conditional waiver under 126.6-3 [1 O.C. 126.6-2]. ▪ Applications may be denied, returned, or removed if incomplete, and misrepresentation can result in denial or later rescission of a granted pardon or forgiveness [1 O.C. 126.6-5–6]. ▪ Failure to appear at a hearing allows the Committee to postpone action or recommend denial if documentation is not provided within ten (10) days [1 O.C. 126.8-3]. ▪ After relief is granted, the OBC or Committee may impose conditions (e.g., restitution, community service) and restrictions on employment or other benefits, and applicants must comply to retain restored eligibilities [1 O.C. 126.9-2–3]. ▪ The Secretary’s Office must monitor compliance with payment conditions and submit quarterly reports under the new monitoring requirement [1 O.C. 126.9-4]. ▪ The OBC may rescind a pardon, forgiveness, or conditional waiver for failure to meet payment obligations, reinstating all prior ineligibilities after notice and a 30-day cure period [1 O.C. 126.10-7]. The Pardon and Forgiveness Law provides several due process protections to ensure that applicants receive fair treatment throughout the pardon or forgiveness process. Applicants have the right to a public hearing with at least thirty (30) days’ notice sent by certified mail and posted in prominent locations, giving them adequate time to prepare [1 O.C. 126.8-1]. They also have the ability to request alternate arrangements, such as appearing by video conference, when residing outside Wisconsin or when attendance is otherwise impractical—thus ensuring access to participation even when physical presence is difficult [1 O.C. 126.8-2]. During the hearing, applicants may provide oral testimony, submit documents, and respond to questions; victims and witnesses may also participate directly or through notarized statements, supporting transparency and full consideration of relevant information [1 O.C. 126.8-4]. Due process is also reinforced by allowing applicants ten (10) days to provide documentation if they miss a hearing for legitimate reasons, preventing automatic denial without an opportunity to be heard [1 O.C. 126.8-3]. After the hearing, due process continues through structured, accountable decision-making requirements. The Committee must deliberate in executive session and issue a formal written recommendation explaining the reasons for approval or denial, which is forwarded to the Oneida Business Committee (OBC) with all supporting materials [1 O.C. 126.8-5]. The OBC must then make the final decision by resolution in open session, including the reasons for the decision and a listing of the specific crimes pardoned or acts forgiven, ensuring a clear and reviewable record [1 O.C. 126.10-3]. Applicants must receive written notice of the final Page 2 of 7 11 of 98 Analysis to Draft 1 2026 06 03 Public Meeting Fiscal Impact decision within ten (10) business days [1 O.C. 126.10-4]. Even in rescission proceedings—added through these proposed amendments—individuals are entitled to notice and thirty (30) days to provide proof of compliance before the OBC may revoke a pardon, forgiveness, or conditional waiver, preserving fundamental fairness before any loss of eligibility occurs [1 O.C. 126.10-7]. Collectively, these provisions embed procedural fairness at each stage and ensure that decisions affecting rights and opportunities are made transparently, with meaningful opportunities for participation. A public meeting was held on May 14, 2026. No individuals provided comments during the meeting. The public comment period closed on May 21, 2026 and no individuals submitted written comments. A fiscal impact statement prepared in accordance with the Legislative Procedures Act has not yet been requested. SECTION 2. LEGISLATIVE DEVELOPMENT A. Background. The Pardon and Forgiveness law was previously adopted and amended as follows: Resolution BC-05-25-11- A and amended by Resolution BC-01-22-14-B. B. Request for Amendments. The Pardon and Forgiveness law was added to the Active Files List on February 18, 2026 at the request of the Oneida Business Committee. SECTION 3. CONSULTATION AND OUTREACH ▪ • Representatives from the following departments or entities participated in the development of the amendments to this Law and legislative analysis: ▪ Pardon and Forgiveness Committee and ▪ Oneida Law Office; The following laws of the Nation were reviewed in the drafting of this analysis: ▪ Personnel, Policies, and Procedures, and ▪ Safe Neighborhoods. SECTION 4. PROCESS A. The amendments to this Law comply with the process set forth in the Legislative Procedures Act. ▪ On February 18, 2026, the Legislative Operating Committee added this Law to its Active Files List for amendments. B. At the time this legislative analysis was developed the following work meetings had been held regarding the development of the amendments to this law: ▪ February 25, 2026: LRO work session with Oneida Law Office. ▪ February 27, 2026: LRO work session with Oneida Law Office. ▪ March 4, 2026: LOC work session. ▪ Additionally, several email communications with the Pardon and Forgiveness Committee occurred between February 23, 2026 and February 26, 2026. ▪ May14, 2026: Public comment meeting held. No individuals provided comments. ▪ May21, 2026: Public comment period closed with no individuals providing written comments. Page 3 of 7 12 of 98 Analysis to Draft 1 2026 06 03 SECTION 5. CONTENTS OF THE LEGISLATION ▪ ▪ ▪ ▪ Definitions. The proposed amendments add and expand several definitions to support the new conditional-waiver and rescission procedures. Definitions are added or amended for the following terms: Conditional Waiver [1 O.C. 126.3-1(d)], Employment Purposes [1 O.C. 126.3-1(j)], Outstanding Penalties, Fines, or Other Debts (expanded) [1 O.C. 126.3-1(o)] and Rescind [1 O.C. 126.3-1(r)]. ▪ Effect. Updating and expanding these definitions clarifies key concepts governing eligibility, outstanding debts, employment-only applications, and rescission. These changes enhance clarity in the Law, reduce ambiguity, and ensure consistent interpretation. They also support the new conditional-waiver process by clearly defining the terms used to determine when an applicant may be considered despite outstanding financial obligations. Definitions strengthen procedural transparency and ensure parties understand the meaning and implications of new mechanisms introduced in later sections. Good mind and Sacred Trust Framework. The proposed amendments incorporate the Good Mind teachings directly into the ethical foundation of the law. These teachings — including Kahletsyaḻlésla (encouraging the best in each other), Kanolukhwát^sla (compassion and identity), Kaʔnikuhli.yo̱ (openness of spirit), Kaʔtshatst^sla (strength of vision), Kalihwi.yo̱ (good words), Twahwahtsilay̱ʌ́ (we are all family), and Yukwatsistay̱ʌ́ (the fire within) — are identified as core expectations for OBC members. [1 O.C. 126.1-2]. ▪ Effect. This change re-roots the Code in Oneida cultural teachings, reinforcing that ethical leadership is not merely procedural but spiritual, relational, and reflective of ancestral values. It supports community understanding that leaders are called to uphold balance, compassion, truth, and unity when carrying out their responsibilities. Eligibility Exception for Employment-Only Applications. The proposed amendments create a narrow eligibility exception allowing applicants with outstanding penalties or fines to proceed when the application is made solely for employment purposes and the individual qualifies for a conditional waiver. [1 O.C. 126.6-2(d)]. ▪ Effect. This amendment allows individuals whose only barrier to employment eligibility is unpaid financial obligations to have their applications considered, provided they enter an approved payment plan under Section 126.6-3. This improves fairness by recognizing that individuals may be employable even if they have outstanding debts, while still requiring accountability for repayment. The effect is not to forgive any fines but to allow the employment review to proceed under structured conditions. Creation of Conditional Waiver Framework. The proposed amendments to the Law create A new section—Conditional Waiver—is created to establish detailed requirements for when the Committee may recommend an exception to ineligibility. This section includes: criteria for eligibility; required written payment agreements; standard and extended repayment timelines; mandatory conditions under Section 126.9-3; a good-cause exception for missed payments; and provisions linking non-payment to rescission under Section 126.10-7.[1 O.C. 126.6-3]. ▪ Effect. The new Conditional Waiver provides an avenue for employment eligibility without altering or forgiving unpaid penalties or fines. It creates a structured, accountability-focused mechanism to allow hiring while requiring applicants to demonstrate good-faith repayment efforts. The framework strengthens the Law by promoting economic stability and Page 4 of 7 13 of 98 Analysis to Draft 1 2026 06 03 ▪ rehabilitation, while maintaining the integrity of outstanding obligations. The effect is to balance individual opportunity with responsibility through a regulated and enforceable process. Application Documentation Modified. The proposed amendments to the Law allow applicants proceeding under the Conditional Waiver to submit proof of a Committee-approved payment agreement in place of proof of full payment of penalties or fines. [1 O.C. 126.6-4(a)(12)], [1 O.C. 126.6-4(b)(11)]. ▪ Effect. These amendments align application requirements with the new Conditional I Waiver process, ensuring applicants are not excluded solely because they have not yet completed repayment. This supports accessibility and ensures consistency in how employment-only applications are processed under the amended eligibility structure. ▪ ▪ ▪ Sex-Offender Restrictions Clarified. The proposed amendments to the Law specify that a Tribal pardon does not affect registration, tracking, or other restrictions, including those imposed under the Nation’s Safe Neighborhoods law. [1 O.C. 126.9-1(c)]. ▪ Effect. This change reinforces public-safety protections by ensuring that pardons do not override legal obligations associated with sex-offender status. It clarifies the continuing applicability of safety-related restrictions and prevents misinterpretation regarding the impact of a Tribal pardon. Monitoring Requirements Added. The proposed amendments to the Law require the Tribal Secretary’s Office to monitor compliance with payment-related conditions and provide quarterly reports to the Committee. [1 O.C. 126.9-4]. ▪ Effect. This amendment institutionalizes oversight of repayment obligations associated with conditional waivers. By assigning an office to track compliance, the Law ensures consistent enforcement, enhances accountability, and supports the OBC’s ability to determine when rescission is warranted. Rescission for Non-Payment Codified. The proposed amendments to the Law authorizes the OBC to rescind a pardon or forgiveness when an individual fails to meet payment conditions imposed under 126.6-3, after notice and a 30-day opportunity to cure. [1 O.C. 126.10-7]. ▪ Effect. This amendment establishes a clear legal mechanism for restoring prior ineligibilities when an individual does not comply with repayment requirements. It ensures the Conditional Waiver system is enforceable, protects the integrity of eligibility standards, and prevents misuse of the waiver process. It also clarifies that rescission is an eligibility action, not an employment disciplinary action. SECTION 6. EXISTING LEGISLATION A. Related legislation. The following laws of the Nation are related to the proposed amendments to this Law: ▪ Personnel, Policies and Procedures. The purpose of the Personnel, Policies and Procedures law is to provide employees with a ready source of information about employee related Oneida Nation policies and procedures. The law addresses recruiting, selection policy, compensation and benefits, employee relations, safety and health, program/enterprise rules and regulations, recordkeeping, and privacy and confidentiality of employee records. ▪ The proposed amendments to the Pardon and Forgiveness law establish a narrow eligibility exception for applications made solely for employment purposes, allowing individuals with outstanding fines or penalties to proceed if they qualify for a conditional Page 5 of 7 14 of 98 Analysis to Draft 1 2026 06 03 ▪ waiver under [1 O.C. 126.6(2)(d)]. This change applies only where unpaid financial obligations are the individual’s sole barrier to employment and requires participation in an approved payment plan pursuant to [1 O.C. 126.6(3)]. The amendments do not forgive or eliminate any fines or penalties; rather, they allow employment-related applications to move forward under structured conditions that maintain accountability while preventing financial barriers from permanently excluding otherwise qualified individuals from employment. Safe Neighborhoods law. The purpose of the Safe Neighborhoods law is not to impose a criminal penalty but rather to serve the Nation’s compelling interest to promote, protect, and improve the health, safety, and welfare of the reservation population by prohibiting sex offenders from loitering or residing in specified areas around locations where vulnerable populations, including children, regularly congregate. This law recognizes the right of sex offenders to reenter the community. Therefore, through this law the Nation balances its responsibility to sex offenders with its responsibility to protect the surrounding community by promoting regulatory measures which provide protections for the community that do not wholly prohibit sex offenders from being part of this community. [3 O.C. 310.1-1]. It is the underlying policy of the law that due to the high rate of recidivism for sex offenders, the Nation declares that sex offenders are a serious threat to the public safety of vulnerable populations, including children, if regulatory measures are not in place that protect the community by reducing opportunity and temptation by prohibiting sex offenders from being present on or residing in specified areas designated as places where vulnerable populations commonly congregate. [3 O.C. 310.1-2]. ▪ The proposed amendments to the Pardon and Forgiveness law are narrowly tailored and apply solely to employment-related purposes. These amendments do not alter, limit, or affect the Safe Neighborhoods law in any way. All protections and provisions of the Safe Neighborhoods law remain fully in effect. SECTION 7. ENFORCEMENT AND ACCOUNTABILITY ▪ ▪ The Pardon and Forgiveness Law enforces compliance through a combination of eligibility controls, application requirements, hearing enforcement, and post-relief oversight. Individuals may be deemed automatically ineligible if they are under investigation, appealing a termination, incarcerated, or have outstanding penalties or fines, unless they qualify for the employment-only conditional waiver under 126.6-3 [1 O.C. 126.6-2]. Applicants who fail to provide complete information or who misrepresent facts may have their applications denied, returned, or removed from consideration, and misrepresentation discovered after a pardon is granted may result in rescission [1 O.C. 126.6-5–6]. Hearing attendance is enforced by authorizing the Committee to postpone a determination or recommend denial if the applicant does not appear and does not provide valid documentation within ten days [1 O.C. 126.8-3]. Once a pardon, forgiveness, or conditional waiver is granted, the Law enforces continued compliance through conditions, restrictions, monitoring, and rescission. The Oneida Business Committee or the Screening Committee may impose restrictions on employment or other Tribal benefits, or conditions such as restitution or community service, and applicants must comply with these terms to retain their restored eligibilities [1 O.C. 126.9-2–3]. Under the newly added monitoring requirement, the Tribal Page 6 of 7 15 of 98 Analysis to Draft 1 2026 06 03 Secretary’s Office must track compliance with payment-related conditions and provide quarterly reports to the Committee [1 O.C. 126.9-4]. The Law’s strongest enforcement tool is the rescission authority, which allows the OBC to revoke a conditional waiver, pardon, or forgiveness if an individual fails to meet payment conditions, reinstating all prior ineligibilities after proper notice and opportunity to cure [1 O.C. 126.10-7]. SECTION 8. OTHER CONSIDERATIONS Fiscal Impact. Under the Legislative Procedures Act, a fiscal impact statement is required for all legislation except emergency legislation [1 O.C. 109.6-1]. Oneida Business Committee resolution BC-1028-20-A titled, “Further Interpretation of ‘Fiscal Impact Statement’ in the Legislative Procedures Act,” provides further clarification on who the Legislative Operating Committee may direct complete a fiscal impact statement at various stages of the legislative process, as well as timeframes for completing the fiscal impact statement. ▪ Conclusion. The Legislative Operating Committee has not yet directed that a fiscal impact be completed. Page 7 of 7 16 of 98 Draft 1 (Redline) 2026 06 03 Title 1. Government and Finances - Chapter 126 PARDON AND FORGIVENESS Tsi>n@hte a=ka, which includes: (a) Kahletsyal&sla. The heartfelt encouragement of the best in each of us. (b) Kanolukhw@sla. Compassion, caring, identity, and joy of being. (c) Ka>nikuhli=y%. The openness of the good spirit and mind. (d) Ka>tshatst^sla. The strength of belief and vision as a People. (e) Kalihwi=y%. The use of the good words about ourselves, our Nation, and our future. (f) Twahwahts$layn@hte a=ka, which includes: (a) Kahletsyal&sla. The heartfelt encouragement of the best in each of us. (b) Kanolukhw@sla. Compassion, caring, identity, and joy of being. (c) Ka>nikuhli=y%. The openness of the good spirit and mind. (d) Ka>tshatst^sla. The strength of belief and vision as a People. (e) Kalihwi=y%. The use of the good words about ourselves, our Nation, and our future. (f) Twahwahts$lay<. All of us are family. (g) Yukwats$stay<. Our fire, our spirit within each one of us. 126.2. Adoption, Amendment, Conflicts 126.2-1. This Law was adopted by the Oneida Business Committee by Resolution BC-05-25-11A and amended by Resolutions BC-01-22-14-B, and BC-XX-XX-XX-X. 126.2-2. This Law may be amended pursuant to the procedures set out in Tribal law by the Oneida 1 O.C. 126 – Page 1 27 of 98 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 Business Committee or the Oneida General Tribal Council. 126.2-3. Should a provision of this Law or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of this Law which are considered to have legal force without the invalid portions. 126.2-4. In the event of a conflict between a provision of this Law and a provision of another law, ordinance, policy, regulation, rule, resolution, or motion, the provisions of this Law shall control. Provided that, this Law repeals Resolution BC-7-31-02-A: Resolution Adopting a New Oneida Pardon Ordinance. 126.2-5. This Law is adopted under authority of the Constitution of the Oneida Tribe of Indians of Wisconsin. 126.3. Definitions 126.3-1. This section shall govern the definitions of words and phrases used within this Law. All words not defined herein shall be used in their ordinary and everyday sense. (a) “Applicant” means an individual who is applying for a pardon or forgiveness from the Tribe. (b) “Certified mail” means mail sent through either the United States Postal Service or the Tribal Inter-Office Certified system that provides proof of delivery and receipt. (c) “Committee” means the Pardon and Forgiveness Screening Committee. (d) “Conditional Waiver” means a temporary exception to the ineligibility criteria under section 126.6-2(d) for employment-related application; it does not constitute a pardon or forgiveness and does not alter, waive, or satisfy any outstanding monetary obligation. (e) “Conditions” means a requirement or prerequisite event or activity. (f) “Conflict of interest” means a conflict between the private interests and the official responsibilities of the committee member. (g) “Conviction” means an individual was either found guilty or entered a plea of guilty or no contest to charges of a crime in any court of competent jurisdiction. (h) “Court of competent jurisdiction” means any court or forum that has the power and authority to properly exercise jurisdiction over a dispute or interpret and/or enforce laws. (i) “Crime” means any act, default, or conduct punishable as a felony or a misdemeanor. (j) “Employment purposes” means seeking eligibility for employment with the Nation or to remove a bar to continued employment with the Nation, including positions subject to background eligibility determinations. (k) “Forgiveness” means the formal and public act of acknowledging or excusing an individual’s actions or behavior that makes him or her ineligible for Tribal employment, an occupational license, certification or permit issued by the Tribe, housing through the Tribe or other Tribal benefit (l) “Hearing” means a public hearing, a noticed public forum in which an applicant has an opportunity to present a case for obtaining a pardon or forgiveness from the Tribe. (m) “Individual” means a Tribal member seeking a pardon for a conviction of a crime, a Tribal member seeking forgiveness for an act(s) that makes him or her ineligible for housing with the Tribe or other Tribal benefit(s) or anyone seeking forgiveness for an act(s) that renders him or her ineligible for employment, an occupational license, certification or permit issued by the Tribe. (n) “Family member” means a spouse, child sibling, parent, grandparent, grandchild, stepparent, step-child, in-law or legal guardian. (o) “Outstanding penalties, fines, or other debts” means any unpaid monetary obligations owed to the Nation or arising from any Tribal, State, Federal, or Municipal court order, 1 O.C. 126 – Page 2 28 of 98 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 judgement, stipulation, or payment requirement, including but not limited to penalties, fines, fees, repayment obligations, or court-ordered financial conditions that are due and payable. (p) “Pardon” means the formal and public act of acknowledging or excusing a Tribal member’s criminal conviction that makes him or her ineligible for Tribal employment, an occupational license, a certification or permit issued by the Tribe, housing through the Tribe, or other Tribal benefit. (q) “Prominent locations” shall include, but not be limited to, the following: the Tribal newspaper; at least one (1) local newspaper with regular distribution within the Reservation boundaries; one (1) regional Indian newspaper; and the Tribe’s official website. (r) “Rescind” means to formally revoke, cancel, or withdraw a previously granted pardon or forgiveness through Oneida Business Committee resolution, thereby restoring all prior ineligibilities and returning the applicant to the status that existed before the pardon or forgiveness was granted. (s) “Restriction” means a limitation or constraint imposed. (t) “Tribal” or “Tribe” means the Oneida Tribe of Indians of Wisconsin. (u) “Victim” means a person or entity against whom an offense, either civil or criminal, has been committed. 126.4. Pardon and Forgiveness Screening Committee Responsibilities 126.4-1. A Committee is hereby created for the purpose of carrying out the provisions of this Law. 126.4-2. Authority. The Committee shall: (a) promulgate internal standard operating procedures necessary to govern its proceedings; (b) review and process applications for a pardon or forgiveness in an orderly and expeditious manner; (c) review an applicant’s background investigation report received from the Oneida Human Resources Department; (d) conduct and preside over hearings; (e) provide formal, written recommendations to the Oneida Business Committee to approve or deny a pardon or forgiveness application; and (f) take other actions reasonably related to the purpose of the Committee. 126.5. Tribal Secretary’s Office Responsibilities 126.5-1. The Tribal Secretary’s Office shall assist the Committee with carrying out the provisions of this Law and assist individuals in applying for a pardon or forgiveness. The Tribal Secretary’s Office shall: (a) create and implement procedures necessary to process pardon and forgiveness applications. (b) accept pardon and forgiveness applications. (c) submit and track requests for a background investigation. (d) forward pardon and forgiveness applications to the Committee when the background investigations are complete. (e) maintain a record of all pardon and forgiveness applications filed, every pardon and forgiveness request granted or denied, and the reasons for each action. (f) maintain a complete and accurate record of all proceedings, including all correspondence, transcripts, documents, evidence, and appearances made in connection with the applications. (g) perform other duties in connection with matters under this Law as may be requested 1 O.C. 126 – Page 3 29 of 98 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 by the Committee. 126.6. Pardon and Forgiveness Eligibility and Application 126.6-1. Eligibility. A Tribal member may receive a pardon for any criminal conviction(s), or a forgiveness for an act(s) that renders the Tribal member ineligible for housing with the Tribe or other Tribal benefit(s); and any individual may receive forgiveness for an act(s) that renders the individual ineligible for Tribal employment, an occupational license, certification or permit issued by the Tribe. (a) Upon completion of incarceration, parole, probation and/or deferred prosecution, Tribal members shall be eligible to apply for a pardon. (b) One (1) year after an act is committed, or affirmed through the conclusion of any appeal process, an individual shall be eligible to apply for pardon or forgiveness. 126.6-2. Ineligibility. An individual is ineligible for a pardon or forgiveness if he or she is: (a) being investigated for an act and if found to have committed such act, would be ineligible for the benefit he or she is seeking; or (b) appealing a termination and the termination makes him or her ineligible for the benefit he or she is seeking; or (c) currently incarcerated, on parole, probation, and/or under a deferred prosecution agreement; or (d) has any outstanding penalties or fines; however, this paragraph does not apply to an application made solely for employment purposes under Section 126.1-1(a)(3) when outstanding penalties or fines are the only unmet eligibility requirement and the applicant qualifies for a conditional waiver under Section 126.6-3. 126.6-3. Conditional Waiver. A conditional waiver is not a pardon or forgiveness and does not waive or reduce any penalties, fines, or debts owed to the Nation or any other government. It temporarily lifts the employment-related ineligibility under Section 126.6-2(d) solely for the purpose of allowing an applicant to be considered for employment with the Nation. The conditional waiver exists only within the Committee’s authority to recommend an exception to eligibility requirements; it does not authorize the Nation to negotiate, modify, or forgive financial obligations imposed by any court or governmental body. (a) The Committee may recommend approval despite Section 126.6-2(d) only when: (i) the application is solely for employment purposes as defined in Section 126.31(j); (ii) outstanding penalties or fines are the sole basis for ineligibility; and (iii) the applicant enters a written payment agreement with the Pardon and Forgiveness Committee requiring full payment within eighteen (18) months from the OBC resolution date. A payment agreement under this section may consist of any documentation demonstrating how the applicant will satisfy the outstanding obligation and does not require negotiation, approval, or participation from any Tribal, State, Federal, or Municipal government. The payment agreement functions solely as evidence that the applicant is actively addressing the eligibility condition and is not an agreement between the Nation and any outside jurisdiction. (b) Any recommendation under this section shall include a mandatory condition under Section 126.9-3(a) requiring full payment within eighteen (18) months and compliance with an approved installment plan. (c) Failure to comply with the payment agreement constitutes grounds for recission under Section 126.10-7 and immediate reinstatement of prior ineligibility. (d) Nothing in this section authorizes the Committee to forgive, modify, reduce, or 1 O.C. 126 – Page 4 30 of 98 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 negotiate penalties or fines imposed by any government; the waiver pertains only to employment eligibility with the Nation. (e) Exception for Larger Outstanding Obligations. Notwithstanding Section 126.6-3(a)(iii) and 126.6-3(b), the Committee may recommend a conditional waiver under the following extended timeframes, based on the total amount of outstanding penalties or fines: i. Obligations of five thousand dollars ($5,000) or less. The applicant may be granted up to eighteen (18) months from the OBC resolution date to satisfy the outstanding obligation, provided all other requirements of this section are met. ii. Obligations greater than five thousand dollars ($5,000). The applicant may be granted up to three (3) years from the OBC resolution date to satisfy the outstanding obligation provided: (A) the applicant submits a written payment plan demonstrating the ability to complete payment within the extended period; (B) the Committee determines that the extended timeframe is necessary to prevent unreasonable hardship; and (C) the applicant remains in full compliance with the approved installment plan. (f) Good-Cause Exception for Missed Payment. A missed payment under an approved repayment plan may be excused upon a finding of good cause, provided that: i. The applicant submits a written explanation within thirty (30) days of the missed payment; ii. The Committee determines that the missed payment resulted from good cause, which may include but is not limited to unforeseen medical emergencies, loss of income, or other significant and verifiable circumstances; and iii. The applicant resumes payment under a revised schedule approved by the Committee within thirty (30) days of the good-cause determination. 126.6-3. Initiating an Application. Applications for a pardon or forgiveness may be obtained from the Tribal Secretary’s Office or on the Tribal website. Completed applications shall be filed with the Tribal Secretary’s Office in person, during normal Tribal business hours, or sent by certified mail to the Tribal Secretary at P.O. Box 365, Oneida, WI 54155. 126.6-4. Required Application Information. Each applicant is responsible for submitting all required materials and authorizations. (a) A completed pardon application shall include the following: (1) a copy of the applicant’s Tribal enrollment card. (2) a copy or copies of any discharge papers from incarceration or jail. (3) official verification of any successful completion date of the probation, parole or deferred prosecution. (4) any necessary releases for investigations and/or background checks. (5) any authorizations from a probation officer to release information. (6) the required non-refundable fee as specified under 126.6. (7) a personal written statement, including the reason(s) for requesting a pardon and a description and documentation of the applicant’s efforts towards selfimprovement. (8) information regarding the conviction(s) for which the applicant is seeking a pardon, including: (A) date(s) upon which the crime(s) occurred; (B) location(s) where the crime(s) occurred; (C) date(s) of conviction(s); and 1 O.C. 126 – Page 5 31 of 98 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 (D) jurisdiction(s) which imposed the sentence(s). (9) verification of attendance or successful completion of any counseling, therapy, or rehabilitative programs such as anger management or coping skills classes. (10) letters of reference or support from people well-regarded in the community. Such letters shall detail the applicant’s accomplishments or contributions to the community or attest to the applicant’s rehabilitation and trustworthiness. These may include, but are not limited to: (A) clergy or other spiritual leaders. (B) employers and/or community members. (C) teachers. (D) organizers of support groups the applicant attends or has attended. (11) any other information relevant to the applicant’s conviction(s) or rehabilitation efforts. (12) proof of payment of all penalties and fines. For application proceeding under Section 126.6-3, proof of a Committee-approved payment agreement satisfies the requirement to document outstanding penalties or fines. (b) A completed forgiveness application shall include the following: (1) a copy of the applicant’s Tribal enrollment card, if applicable. (2) the applicant’s employment record prior to the act, if applicable. (3) the applicant’s background records. (4) the act that triggered the applicant’s ineligibility. (5) the impact of the act on the Tribe. (6) the length of time since the act. (7) a written statement from the applicant demonstrating remorse for the violation. (8) two (2) letters of recommendation, with no more than one (1) recommendation coming from a person who is a family member of the applicant. (9) the required non-refundable fee as specified under 126.6. (10) any additional credible and relevant information. (11) proof of payment of all penalties and fines. For application proceeding under Section 126.6-3, proof of a Committee-approved payment agreement satisfies the requirement to document outstanding penalties or fines. 126.6-5. Failure of the applicant to provide a complete application, or any of the required information and/or materials may result in: (a) the application being returned with a request for more information; or (b) the application being removed from consideration; or (c) denial of a pardon or forgiveness. 126.6-6. Applicant Misrepresentations. Any applicant who misrepresents, omits, or falsifies any information on the application or during the pardon process shall be denied a pardon. If a pardon is granted and it is later determined that there is misrepresented or false information, or pertinent information was purposefully omitted, the Oneida Business Committee shall have the right to rescind the pardon. 126.7. Fees 126.7-1. Each application shall be accompanied by a non-refundable fee as set by the Oneida Business Committee in a resolution. Said payment shall be made payable to the Oneida Tribe in the form of a: (a) money order; or (b) cashier’s check; or 1 O.C. 126 – Page 6 32 of 98 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 (c) intra-tribal purchase document, if a Tribal department or program, such as Social Services, will be providing the funds for the application fee. 126.8. Hearings 126.8-1. Notice of the Hearing. The Committee shall conduct quarterly hearings and provide official notice to the applicant by certified mail, including the date, time and location of the hearing, at least thirty (30) calendar days prior to the hearing. Notice shall also be posted in prominent locations at least thirty (30) calendar days prior to the hearing. If alternate arrangements have been made under 126.8-2, notice shall be posted in prominent locations with as much advance notice as possible and as time permits. (a) Notice of the hearings scheduled for the year shall be posted on the Tribal website and periodically in the Tribal newspaper. (b) Hearings shall take place at a regularly scheduled time and location to be determined by the Committee and shall be open to the public. 126.8-2. Alternate Hearing Arrangements. Applicants who reside out of the State of Wisconsin who are unable to attend a hearing may submit a written request by certified mail to the Tribal Secretary’s Office for alternate arrangements to appear by video conference and/or to reschedule the hearing date. If alternate arrangements are unavailable, the applicant may withdraw the application up to three (3) business days prior to the hearing without penalty, and may re-apply for a pardon at any time. 126.8-3. Failure of Applicant to Attend Hearing. Failure of the applicant to appear at the hearing may result in the Committee postponing making a determination on the application or recommending the Oneida Business Committee deny the application. (a) Applicants with a legitimate reason for failing to appear for a hearing shall have ten (10) calendar days from the date of the missed hearing to provide documentation to the Committee. Such documentation may include, but is not limited to; a Doctor’s excuse, accident/police report, or funeral notice. 126.8-4. Testimony and Notarized Statements. The Committee shall obtain oral testimony at the hearing from the applicant, and any victims, witnesses or other persons supporting or opposing the pardon or forgiveness. (a) Victims, witnesses, and other persons unavailable for a scheduled hearing may submit a notarized statement for consideration. (b) The Committee may institute recesses and postponements as they see fit. (c) The Committee may ask questions at any time during the hearing. (d) The Committee may require the applicant to provide further documentation. (1) Within five (5) business days of the hearing, the Committee shall send a written request by certified mail to the applicant for the additional documentation. (2) The applicant shall submit the documentation to the Tribal Secretary’s Office within thirty (30) calendar days after receiving the request for the documentation. Failure of the applicant to provide any of the required documentation may result in: (A) the application being removed from consideration; or (B) denial of the application. 126.8-5. Deliberations and Recommendation. After the hearing, the Committee shall go into executive session for deliberations. (a) The Committee shall consider all information gathered from the hearing, the application, the background investigation, and any testimony or notarized statements when determining whether to recommend that the application be approved or denied. (1) The Committee shall be responsible for weighing the appropriateness of 1 O.C. 126 – Page 7 33 of 98 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370 granting a pardon or forgiveness. (b) Recommendation. After considering the factors provided, the Committee shall make a decision and compose a formal, written recommendation for each application, including reasons to approve or deny the application within sixty (60) days after the pardon or forgiveness hearing. The recommendation, including any dissenting opinions issued by the Committee shall be forwarded to the Oneida Business Committee within thirty (30) calendar days after making a decision, along with the following materials for review: (1) All information from the application and the background investigation; (2) Any notarized statements submitted; (3) A proposed draft resolution; and (4) An audio recording of the hearing, upon request by an Oneida Business Committee member. 126.9. Conditions and Restrictions 126.9-1. Pardons. Certain convictions may affect a Tribal member’s rights under state or federal law, or result in restrictions being placed on a Tribal member, regardless of whether a Tribal pardon has been granted. (a) Civil Rights. A pardon by the Tribe does not guarantee the restoration of all civil rights, and each recipient of a Tribal pardon is responsible for determining whether the pardon affects any non-Tribal restrictions or limitations that may be applicable pursuant to the conviction. (b) Employment. Individuals convicted of a crime that is “substantially related” to the care of another person or animal may be subject to extended or permanent restrictions on licensing or professional credentials in fields relating to such caretaking. A Tribal pardon shall not affect these restrictions. (c) Sex Offender Registry. Receipt of a Tribal pardon shall in no way affect registration, tracking or other restrictions or obligations imposed upon sex offenders, including any restrictions imposed through the Nation’s Safe Neighborhoods law. (d) Voting Rights. Each state, and the federal government are empowered to determine whether felons may vote in elections, caucuses, referendums or any other venue dependent on the votes of citizenry. The granting of a Tribal pardon shall not supersede the rights of these jurisdictions to determine the eligibility of voters. 126.9-2. Other Restrictions. The Committee’s written recommendation to the Oneida Business Committee to approve an applicant’s request for a pardon or forgiveness may also recommend the Oneida Business Committee impose restrictions on the applicant. If the Committee does not recommend a restriction, the Oneida Business Committee shall have the authority to place restrictions on the applicant before approving the pardon or forgiveness request. Restrictions shall specify the time lines attached to them, which may expand over a period of months, years, or indefinitely. (a) Restrictions shall be clearly defined and may include the following: (1) The applicant is ineligible for a transfer, promotion or job reassignment. (2) The applicant may be prohibited from: (A) Handling cash and/or merchandise. (B) Having Tribal property sign-off authority. (C) Supervising staff. (D) Supervising or caring for children or the elderly. (E) Any other restrictions the Oneida Business Committee determines as appropriate. 1 O.C. 126 – Page 8 34 of 98 371 372 373 374 375 376 377 378 379 380 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 (b) When restrictions are imposed for a period of greater than five (5) years, the applicant may, after five (5) years, apply to have the restrictions modified or lifted. The request to modify or lift restrictions will follow the same process required to request a pardon. (c) The applicant shall sign a written statement describing each restriction, and time period of such restriction prior to becoming employed by the Tribe. 126.9-3. Conditions. The Committee may also recommend that an applicant requesting a pardon or forgiveness be required to complete conditions before the applicant is granted the pardon or forgiveness. If the Committee does not recommend a condition, the Oneida Business Committee shall have the authority to place conditions on the applicant before approving the pardon or forgiveness request. (a) Conditions shall be clearly defined and may include the following: (1) perform community service hours within a Tribal Department. (2) payment of restitution to the Tribe. (3) any other conditions the Oneida Business Committee determines as appropriate. 126.9-4. Monitoring. The Tribal Secretary’s Office shall monitor compliance with all payment-related conditions and provide quarterly status reports to the Committee until those conditions have been fully satisfied. Monitoring payment conditions is an integral component of enforcing eligibility requirements and does not constitute a ministerial or administrative processing function of the Secretary’s Office. The Secretary’s Office conducts this monitoring solely to determine whether the required eligibility conditions have been met and does not exercise decision-making authority regarding eligibility determinations or the continuation of any conditional waiver. 126.10. Oneida Business Committee 126.10-1. The Oneida Business Committee shall consider all of the information received by the Committee prior to making a determination on whether to issue or deny a pardon or forgiveness application. The Oneida Business Committee may accept, reject or modify the Committee’s recommendation. 126.10-2. Deliberations. Deliberations by the Oneida Business Committee shall take place in executive session. The Oneida Business Committee may request, by written notice, that the applicant be present during the deliberations to provide oral testimony or to answer questions. The notice shall be provided to the applicant thirty (30) days prior to the deliberations and shall contain the time, place and date of the deliberations. 126.10-3. Final Decision. The Oneida Business Committee shall issue or deny the pardon or forgiveness in open session, by resolution, including the reasons therefor and shall include for the record a clear indication of any decision and shall list the specific crimes to be pardoned or acts to be forgiven. This decision is final and cannot be appealed. Applicants may be eligible to re-apply for a pardon or forgiveness one (1) year from the date of the most recent denial of a pardon or forgiveness. 126.10-4. Notification. Notification of the final decision shall be sent to the applicant from the Tribal Secretary’s office by certified mail or personally served within ten (10) business days following the decision. Applicants have a right to documentation of the final decision along with the resolution, and the reason(s) for the final decision. 126.10-5. Resolution. To grant or deny a pardon or forgiveness, a majority vote of the Oneida Business Committee is required. 126.10-6. Eligibilities. Unless otherwise directed by the Oneida Business Committee, a pardon or forgiveness may fully or partially restore some Tribal eligibilities lost as a result of a conviction 1 O.C. 126 – Page 9 35 of 98 419 420 421 422 423 424 425 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 or act including: (a) employment; and/or (b) an occupational license, certificate or permit; and/or (c) housing; and/or (d) other Tribal benefit. 126.10-7. Recission for non-payment. If an individual does not satisfy a payment condition imposed under Section 126.6-3, the OBC may rescind the pardon or forgiveness by resolution. Before rescission occurs, the individual shall receive notice and be given thirty (30) days from the date of that notice to provide proof of payment or otherwise demonstrate compliance. If the individual does not provide such proof within the thirty-day period, the OBC may proceed with rescission. Upon rescission, all prior ineligibilities are reinstated. (a) For the purposes of this section, “individual” means a person who has been granted a conditional waiver under Section 126.6-3. (b) Rescission is a determination of eligibility status under this Law and is not an employment action. Any employment related consequences are processed separately under applicable personnel policies. (c) Notification of rescission shall be issued to the individual by the Secretary’s Office in accordance with Section 126.10-4. End. Adopted – BC-2-19-93-I Adopted – BC-11-13-93-B (Oneida Pardon Procedures Policy) Adopted – BC-11-24-93-B (Temporary Pardons) Adopted – BC-7-31-02-A Adopted – BC-05-25-11-A Adopted – BC-01-22-14-B Emergency Adoption – BC-04-28-21-A Emergency Extended – BC-10-27-21-A (Emergency Expired) Amended – BC-XX-XX-XX-X 1 O.C. 126 – Page 10 36 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov TO: FROM: DATE: RE: "' =DDDDOO ONEIDA Ralinda Ninham-Lamberies, Chief Financial Officer Jameson Wilson, Legislative Operating Committee Chairman June 3, 2026 Pardon and Forgiveness Law Fiscal Impact Statement The Legislative Operating Committee (LOC) is currently developing amendments to the Pardon and Forgiveness Law. The Legislative Procedures Act requires that a fiscal impact statement be provided for all proposed legislation of the Nation. [1 O.C. 109.6-1]. The fiscal impact statement is an estimate of the total fiscal year financial effects associated with the proposed legislation, and should include:  startup costs;  personnel;  office costs;  documentation costs; and  an estimate of the amount of time necessary for an individual or agency to comply with the law after implementation. [1 O.C. 109.3-1(c)]. The fiscal impact statement must be completed and submitted to the LOC prior to the proposed legislation being forwarded to the Oneida Business Committee for consideration. [1 O.C. 109.62]. The fiscal impact statement provides the Oneida Business Committee information on what the potential adoption of the proposed legislation will cost the Nation, so that the Oneida Business Committee can determine if adoption of the proposed legislation is in the best interest of the Nation. The Legislative Procedures Act grants the LOC the authority to direct the Finance Department or any agency who may administer a program if the legislation is enacted or may have financial information concerning the subject matter of the legislation to submit a fiscal impact statement. [1 O.C. 109.6-1]. Oneida Business Committee resolution BC-10-28-20-A titled, “Further Interpretation of ‘Fiscal Impact Statement’ in the Legislative Procedures Act” provides further clarification on the process for directing a fiscal impact statement be completed. This resolution provides that upon final approval of draft legislation by the LOC, the LOC may direct the Finance Department to provide a neutral and unbiased fiscal impact statement to the LOC within ten (10) business days for inclusion in adoption materials. On June 3, 2026, the Legislative Operating Committee approved the final draft of the Pardon and Forgiveness Law. Therefore, the LOC is directing the Finance Department to provide a fiscal impact statement on the Pardon and Forgiveness Law by June 25, 2026. Page 1 of 2 A good mind. A good heart. A strong fire. 37 of 98 A copy of the Pardon and Forgiveness Law, as well as the legislative analysis, have been attached to this memorandum for your convenience. Requested Action Provide the LOC a fiscal impact statement of the Pardon and Forgiveness Law by June 25, 2026. ~ fflJDOOO A good mind. A good heart. A strong fire. Page 2 of 2 ONEIDA 38 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov r'\ =DODDOO ONEIDA AGENDA REQUEST FORM May , 2026 1) Request Date: _____________________________________________________ Clorissa N. Leeman 2) Contact Person(s): ______________________________________ Legislative Reference Office Dept:____________________________ (920) 869-4417 cleeman@oneidanation.org Phone Number:_________________________ Email: __________________________________ Petition: G. Powless-Buenrostro - Amend Judiciary Law 3) Agenda Title:___________________________________________________________________ 4) Detailed description of the item and the reason/justification it is being brought before the LOC: _______________________________________________________________________________ On 5/27/26 the OBC acknowledged the receipt of this Petition and directed the LRO to develop a SOE or status update by 7/8/26. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ List any supporting materials included and submitted with the Agenda Request Form 1) ________________________________ 3) ________________________________ 2) ________________________________ 4) ________________________________ 5) Please list any laws, policies or resolutions that might be affected: Judiciary law _______________________________________________________________________________ 6) Please list all other departments or person(s) you have brought your concern to: ______________________________________________________________________________ 7) Do you consider this request urgent? □ Yes □ No If yes, please indicate why: LRO directed to provide SOE or status update by 7/8/26 ________________________________________________________________ I, the undersigned, have reviewed the attached materials, and understand that they are subject to action by the Legislative Operating Committee. Signature of Requester: __________________________________________________________________________ Please send this form and all supporting materials to: LOC@oneidanation.org or Legislative Operating Committee (LOC) P.O. Box 365 Oneida, WI 54155 Phone 920-869-4376 A good mind. A good heart. A strong fire. 39 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov r'\ =DODDOO ONEIDA AGENDA REQUEST FORM May , 2026 1) Request Date: _____________________________________________________ Clorissa N. Leeman 2) Contact Person(s): ______________________________________ Legislative Reference Office Dept:____________________________ (920) 869-4417 cleeman@oneidanation.org Phone Number:_________________________ Email: __________________________________ Petition: G. Powless-Buenrostro - Amend Judiciary Law 3) Agenda Title:___________________________________________________________________ 4) Detailed description of the item and the reason/justification it is being brought before the LOC: _______________________________________________________________________________ On 5/27/26 the OBC acknowledged the receipt of this Petition and directed the LRO to develop a SOE or status update by 7/8/26. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ List any supporting materials included and submitted with the Agenda Request Form 1) ________________________________ 3) ________________________________ 2) ________________________________ 4) ________________________________ 5) Please list any laws, policies or resolutions that might be affected: Judiciary law _______________________________________________________________________________ 6) Please list all other departments or person(s) you have brought your concern to: ______________________________________________________________________________ 7) Do you consider this request urgent? □ Yes □ No If yes, please indicate why: LRO directed to provide SOE or status update by 7/8/26 ________________________________________________________________ I, the undersigned, have reviewed the attached materials, and understand that they are subject to action by the Legislative Operating Committee. Signature of Requester: __________________________________________________________________________ Please send this form and all supporting materials to: LOC@oneidanation.org or Legislative Operating Committee (LOC) P.O. Box 365 Oneida, WI 54155 Phone 920-869-4376 A good mind. A good heart. A strong fire. 40 of 98 Oneida Nation Legislative Operating Committee Legislative Reference Office PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov TO: FROM: DATE: RE: "' 000000 ONEIDA Legislative Operating Committee (LOC) Clorissa N. Leeman, Legislative Reference Office, Senior Staff Attorney June 3, 2026 Certification of Technology Resources Law Rules Background The Legislative Operating Committee received the certification packet provided for the following rules [“the Rules”] from the Digital Technology Services Department (DTS):  Technology Resources Law Rule No. 1 – Acceptable Use;  Technology Resources Law Rule No. 2 – Clear Desk/Screen;  Technology Resources Law Rule No. 3 – Asset Management;  Technology Resources Law Rule No. 4 – Security Awareness Training;  Technology Resources Law Rule No. 8 – Third Party Providers; and  Technology Resources Law Rule No. 9 – Generative AI Usage. The Legislative Operating Committee is responsible for certifying a proposed rule after determining the authorized agency has complied with the requirements for certification stated in section 106.7-2 of the Administrative Rulemaking law, and forwarding the rule to the Oneida Business Committee for consideration of adoption. [1 O.C. 106.7-3]. Certification by the Legislative Operating Committee means:  The certification packets provided by DTS for the Rules contained all documentation required by the Administrative Rulemaking law for a complete administrative record;  The promulgation of the Rules complied with the procedural requirements contained in the Administrative Rulemaking law; and  The Rule did not exceed the rulemaking authority granted under the law for which the Rule is being promulgated. [1 O.C. 106.7-2]. The Legislative Operating Committee is now being asked to consider the certification of the Rules. Administrative Rulemaking Authority The Technology Resources law regulates the usage of technology resources and processed data owned and operated by the Nation. [2 O.C. 215.1-1]. It is the policy of the Nation to provide its community and employees access to the tools necessary to participate in a technological society. [2 O.C. 215.1-2]. The Technology Resources law provides that the Digital Technology Services (“DTS”) is delegated administrative rulemaking authority in accordance with the Administrative Rulemaking law to promulgate rules to govern technology resources of the Nation. [2 O.C. 215.12(b)]. Page 1 of 5 A good mind. A good heart. A strong fire. 41 of 98 Summary of Technology Resources Law Rules DTS has brought forward six (6) Technology Resources law rules for certification and adoption. Below please find a summary of the purpose of each Rule. The purpose of the Technology Resources Law Rule No. 1 – Acceptable Use (Rule No. 1) is to provide guidelines and techniques to promote effective use of Nation’s Digital Technology Systems. [Rule 1.1-1]. It applies to all Nation systems located on, or accessed from, Nation properties and systems provided by the Nation for use in the Nation’s business. Id. It is the policy of the Nation to provide sophisticated computer and communications systems to support official business activities, enabling effective and timely communication among staff, customers, partners, and vendors. [Rule 1.1-2]. This rule establishes expectations for all staff regarding the access, use, and disclosure of information via the Nation’s Information Systems, which are to be used solely for official business purposes in accordance with these guidelines and other relevant policies. Id.. The purpose of the Technology Resources Law Rule No. 2 – Clear Desk/Screen (Rule No. 2) is to improve security and confidentiality, whenever possible for papers, digital storage devices, and screens which contain sensitive or confidential information. [Rule 2.1-1]. The purpose of the Technology Resources Law Rule No. 3 – Asset Management (Rule No. 3) is to establish a comprehensive framework for the effective management, tracking, and security of Information Technology assets within the organization. [Rule 3.1-1]. The purpose of the Technology Resources Law Rule No. 4 – Security Awareness Training (Rule No. 4) is to ensure that security awareness and training measures safeguard Information Resources, maintaining their availability, confidentiality, and integrity. [Rule 4.1-1]. The purpose of the Technology Resources Law Rule No. 8 – Third Party Providers (Rule No. 8) is to establish guidelines to limit and control third party service providers to minimize risks such as revenue loss, liability, loss of trust, and embarrassment to Oneida Nation, while ensuring the responsible use of company information and resources. [Rule 8.1-1]. The purpose of the Technology Resources Law Rule No. 9 – Generative AI Usage (Rule No. 9) is to establish proper use of Artificial Intelligence (AI) technologies while working for the Nation. [Rule 9.1-1]. This Rule sets out to protect employees, clients, suppliers, customers, and the Nation from harm, while leveraging AI to enhance efficiency, innovation, and competitive advantage. Id. Eligibility for Certification by the Legislative Operating Committee The materials submitted by DTS for the certification of the Rules have been reviewed, and this section of the memorandum provides conclusions regarding the eligibility of the Rules for certification by the Legislative Operating Committee. A good mind. A good heart. A strong fire. Page 2 of 5 ~ ONEIDA 42 of 98 Complete Administrative Record The certification packet provided by DTS for the Rules did not contain all documentation required by the Administrative Rulemaking law for a complete administrative record. Below, please find a chart of the required documentation for the administrative record and whether or not the documentation was submitted: Administrative Record Documents Submitted Memo from the authorized agency’s highest level of management Yes approving the proposed rule and/or Minutes from the authorized agency’s meeting during which the proposed rule was an agenda item. Memo provided by the authorized agency containing the rule’s No procedural timeline including the dates the requirements of this law were fulfilled. Summary Report:  Document containing summary information;  Statement of Effect from Legislative Reference Office; and  Fiscal Impact Statement. Draft of proposed Rule Draft of proposed rule that went to public meeting if the rule changed after the public meeting. If the rule is being amended, redline drafts from the currently effective rule illustrating the proposed amendments. Public Meeting Notice Public Meeting Sign in sheet A memorandum provided by the authorized agency containing the public comments that were received, both orally and written, and the authorized agency’s response to each comment The effective dates of the original rule and any rule amendments subsequently made as established by the authorized agency. Yes Yes No change after public meeting. N/A Yes Yes Yes N/A The administrative record was missing a memorandum or information provided by the authorized agency containing the rule’s procedural timeline including the dates the requirements of this law were fulfilled. Although this information is not provided as set forth in section 106.11-1(a) of the Administrative Rulemaking law, review of the materials that were submitted provided the following:  Statements of Effects Provided: March 5, 2026  Public Meeting Notice Published in the Kalihwisaks: April 2026 Edition [Published on March 31, 2026]  Public Meeting Held: April 6, 2026  Public Comment Period Closure Date: April 14, 2026  Approval Memorandum from Jason Doxtator, Chief Information Officer: April 27, 2026 ~ GDODCK) A good mind. A good heart. A strong fire. Page 3 of 5 ONEIDA 43 of 98 Compliance with Procedural Requirements Based on the information provided for by DTS, the promulgation of the Rules did not comply with the procedural requirements contained in the Administrative Rulemaking law. Section 106.6-2(a) of the Administrative Rulemaking law requires that the public meeting notice be published in the Kalihwisaks and on the Oneida Register not less than ten (10) business days prior to the meeting. The public meeting notice for the Rules was published in the April 2026 Edition of the Kalihwisaks, which was published on March 31, 2026. The public meeting for the Rules was then held on April 6, 2026. Ten (10) business days before April 6, 2026, would have been March 20, 2026. Therefore, the public meeting was held less than ten (10) business days in violation of section 106.6-2(a) of the Administrative Rulemaking law. Additionally, the public meeting notice did not contain a statement of “information for electronically accessing the proposed rule and summary report and a statement that hard copies of the materials will be available with the authorized agency” as required by section 106.6-2(b)(2) of the Administrative Rulemaking law. The public meeting materials were provided to the Legislative Reference Office on March 25, 2026, and then ultimately placed on the Public Meeting page of the Oneida Register. Compliance with Rulemaking Authority Based upon a review of the Rules, the Rules did not exceed the rulemaking authority granted under the Technology Resources law. Conclusion The Rules provided by DTS would not be eligible for certification due to the fact that the certification packets provided by DTS for the Rules did not contain all documentation required by the Administrative Rulemaking law for a complete administrative record, and the promulgation of the Rules did not comply with all procedural requirements contained in the Administrative Rulemaking law. Section 106.7-3 of the Administrative Rulemaking law provides that if the Legislative Operating Committee determines that the authorized agency has not complied with the certification requirements stated in section 106.7-2 of the Administrative Rulemaking law, the Legislative Operating Committee shall not certify the proposed rule. The Administrative Rulemaking law goes on to provide that upon the denial of certification of the rule the Legislative Operating Committee shall return the proposed rule to the authorized agency with specific feedback as to which requirements were not fulfilled. The authorized agency may resubmit the proposed rule for certification by the Legislative Operating Committee once all requirements for certification have been met. Requested Action Deny the certification of the following Rules and forward this memorandum to the Digital Technology Services Department: A good mind. A good heart. A strong fire. Page 4 of 5 ~ ONEIDA 44 of 98       Technology Resources Law Rule No. 1 – Acceptable Use; Technology Resources Law Rule No. 2 – Clear Desk/Screen; Technology Resources Law Rule No. 3 – Asset Management; Technology Resources Law Rule No. 4 – Security Awareness Training; Technology Resources Law Rule No. 8 – Third Party Providers; and Technology Resources Law Rule No. 9 – Generative AI Usage. A good mind. A good heart. A strong fire. Page 5 of 5 ~ ONEIDA 45 of 98 Digital Technology Services (DTS) Department 909 Packerland Drive Green Bay, WI 54313 Memorandum To: From: Date: Re: "' (XJOOOC) ONEIDA Oneida Nation Legislative Operating Committee (LOC) Jason W. Doxtator, Chief Information Officer 04/27/2026 Approval of Proposed Technology Resources Law - Security Rules CC: Mark Powless, CEO Nation Services; Ralinda Ninham-Lamberies, CFO; James Petitjean, CEO Retail; Taryn Webster, CEO Oneida Casino Hotel; Laura Laitinen-Warren, CEO Human Resources Purpose: Following a comprehensive review of the proposed security rules governing technology resources, I am formally approving the framework as outlined. This decision is based on alignment with current Oneida Nation cybersecurity directives, regulatory standards, and best practices in digital security governance. Summary of Approval: The proposed rules incorporate a robust structure of governance that is essential for maintaining the integrity, confidentiality, and availability of our digital assets. These components are consistent with Oneida Nation’s cybersecurity initiatives and legal mandates. Key Elements of the Approved Rules: 1. Acceptable Use a. Provides guidelines and techniques to promote effective use of Nation’s Technology Systems 2. Clear Desk a. To improve security and confidentiality, whenever possible for papers, digital storage devices, and screens which contain sensitive or confidential information. 3. Asset Management a. Establishes a comprehensive framework for the effective management, tracking, and security of Information Technology assets within the organization. b. Ensures the protection of sensitive data, compliance with applicable laws and regulations, and the efficient use of technology resources to support the mission and operations of the Nation. 4. Security Awareness a. A robust security program necessitates that staff are trained in security policies, procedures, and technical controls. 5. Password Management a. Passwords play a crucial role in digital security, protecting user accounts and Oneida Nation’s digital assets. 6. Generative AI Usage a. Outlines the proper use of AI technologies while working at Oneida Nation the goal is to protect employees, clients, suppliers, customers, and the Nation from harm, while leveraging AI to enhance efficiency, innovation, and competitive advantage. Oneida Digital Technology Services (DTS) Department 909 Packerland Drive - Green Bay, WI 54313 oneida-nsn.gov 46 of 98 Implementation and Oversight: The Digital Security Office will oversee the implementation of these rules, upon the Oneida Nations LOC acceptance and adoption. Please consider this memo as formal approval to proceed with the implementation of the proposed security rules. I appreciate the committee’s diligence in crafting a framework that strengthens our digital resilience while upholding legal and ethical standards. A good mind. A good heart. A strong fire. ~ ONEIDA 47 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov ~ ONEIDA Statement of Effect Technology Resources Law Rule No. 1 – Acceptable Use Summary The Technology Resources Law Rule No. 1 – Acceptable Use provides guidelines and techniques to promote effective use of Nation’s Digital Technology Systems. [Rule 1.1-1]. Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office Date: March 5, 2026 Analysis by the Legislative Reference Office The Administrative Rulemaking law provides authorized agencies the opportunity to promulgate rules interpreting the provisions of any law enforced or administered by it; provided that, a rule may not exceed the rulemaking authority granted under the law for which the rule is being promulgated. [1 O.C. 106.4-1]. Rulemaking authority is defined as the delegation of authority to authorized agencies found in the Nation’s laws, other than the Administrative Rulemaking law, which allows authorized agencies to implement, interpret and/or enforce a law of the Nation. [1 O.C. 106.3-1(i)]. An authorized agency is defined as any board, committee, commission, department, program or officer of the Nation that has been granted rulemaking authority.[1 O.C. 106.3-1(a)]. The Technology Resources law regulates the usage of technology resources and processed data owned and operated by the Nation. [2 O.C. 215.1-1]. It is the policy of the Nation to provide its community and employees access to the tools necessary to participate in a technological society. [2 O.C. 215.1-2]. Allowing limited personal use of these tools helps enhance the quality of the workplace and helps the Nation to retain highly qualified and skilled workers and officials, as well as to develop the technological skills of the community. Id. Pursuant to this law, users are permitted limited use of technology resources of the Nation for personal needs if the use does not interfere with the authorized duties of the user or official business of the Nation. Id. The Technology Resources law does not create a right to use technology resources of the Nation for personal use. [2 O.C. 215.1-2(a)]. The Technology Resources law in no way limits use of technology resources to fulfill authorized duties. [2 O.C. 215.9-1]. The Technology Resources law provides that the Digital Technology Services (“DTS”) is delegated administrative rulemaking authority in accordance with the Administrative Rulemaking law to promulgate rules to govern technology resources of the Nation. [2 O.C. 215.1-2(b)]. Page 1 of 2 A good mind. A good heart. A strong fire. 48 of 98 The Technology Resources law addresses acceptable use. The Technology Resources law provides that users may utilize technology resources for authorized activities. [2 O.C. 215-4-1]. Users may engage in personal use of technology resources when such use does not interfere with the mission or operations of the entity in control of the resources and does not violate applicable laws, rules, or standard operating procedures of the Nation. [2 O.C. 215-4-2]. Employees may engage in limited personal use of technology resources if the usage does not violate section 215.5-1 of the law regarding inappropriate personal use or standards enacted pursuant to section 215.7-1 of the regarding limitations on use. [2 O.C. 215-4-3]. The purpose of the Technology Resources Law Rule No. 1 – Acceptable Use (“the Rule”) is to provide guidelines and techniques to promote effective use of Nation’s Digital Technology Systems. [Rule 1.1-1]. It applies to all Nation systems located on, or accessed from, Nation properties and systems provided by the Nation for use in the Nation’s business. Id. It is the policy of the Nation to provide sophisticated computer and communications systems to support official business activities, enabling effective and timely communication among staff, customers, partners, and vendors. [Rule 1.1-2]. This rule establishes expectations for all staff regarding the access, use, and disclosure of information via the Nation’s Information Systems, which are to be used solely for official business purposes in accordance with these guidelines and other relevant policies. Id. The Rule addresses:           Facilities and Equipment [Rule 1.4]; Information Access, Content, and Use [Rule 1.5]; Protecting Confidential Information [Rule 1.6]; Copyrighted Information [Rule 1.7]; Privacy and Monitoring [Rule 1.8]; Storing and Archiving Information [Rule 1.9]; Employee Usage [Rule 1.10]; Email Etiquette [Rule 1.11]; Enforcement [Rule 1.12]; and References [Rule 1.13]. Conclusion There are no legal bars to adopting the Technology Resources Law Rule No. 1 – Acceptable Use. Page 2 of 2 A good mind. A good heart. A strong fire. ~ ONEIDA 49 of 98 Financial Analysis for Acceptable Use Rule Start Up Costs Type of Cost N/A Description/Comment Dollar Amount $0.00 Personnel N/A $0.00 Office N/A $0.00 Documentation Costs N/A $0.00 Estimate of time necessary for an individual or agency to comply with the rule after implementation Estimated 3 months to 9 months Other, please explain Total Annual Net Revenue $0.00 50 of 98 Summary Report for Acceptable Use Rule Original effective date: Ten days after rule adoption. Amendment effective date: Name of Rule: Acceptable Use Name of law being interpreted: Technology Resources Law Rule Number: 1 Other Laws or Rules that may be affected: Proposed Data Classification Rule, proposed Data Retention Rule, proposed Password Standard, & proposed BYOD Rule. Brief Summary of the proposed rule: Provides guidelines and techniques for acceptable and effective use of Oneida Nation’s Digital Technology Systems. Statement of Effect: Obtained after requesting from the Legislative Reference Office. Financial Analysis: See Attached. Note: In addition- the agency must send a written request to each entity which may be affected by the rule- asking that they provide information about how the rule would financially affect them. The agency must include each entity’s response in the financial analysis. If the agency does not receive a response within 10 business days after the request is made, the financial analysis can note which entities did not provide a response. 51 of 98 Title 2. Employment – Chapter 215 Technology Resources Law Rule #001 – Acceptable Use 1.1 Purpose and Authority 1.2 Adoption, Amendment and Repeal 1.3 Definitions 1.4 Purpose and Scope 1.5 Facilities and Equipment 1.6 Information Access, Content, and Use 1.7 Protecting Confidential Information 1.8 Copyrighted Information 1.9 Privacy and Monitoring 1.10 Storing and Archiving Information 1.11 Employee Usage 1.12 Email Etiquette 1.13 Enforcement 1.14 References 1.1 Purpose and Authority 1.1-1. Purpose. The purpose of this rule is to provide guidelines and techniques to promote effective use of the Nation’s Digital Technology Systems. It applies to all of the Nation’s systems located on, or accessed from, Nation properties and systems provided by the Nation for use in the Nation’s business. 1.1-2. Policy. It is the policy of the Nation to provide sophisticated computer and communications systems to support official business activities, enabling effective and timely communication among staff, customers, partners, and vendors. This rule establishes expectations for all staff regarding the access, use, and disclosure of information via the Nation’s Information Systems, which are to be used solely for official business purposes in accordance with these guidelines and other relevant policies. 1.1-3. Authority. The Technology Resources Law delegates rulemaking authority to the Digital Technology Services Department pursuant to the Administrative Rulemaking law. 1.2. Adoption, Amendment and Repeal 1.2-1. This rule was adopted by the Oneida Business Committee in accordance with the procedures of the Administrative Rulemaking law. 1.2-2. This rule may be amended or repealed by the Digital Technology Services Department and/or the Oneida Business Committee pursuant to the procedures set out in the Administrative Rulemaking law. 1.2-3. Should a provision of this rule or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of this rule which are considered to have legal force without the invalid portions. 1.2-4. In the event of a conflict between a provision of this rule and a provision of another rule, internal policy, procedure, or other regulation; the provisions of this rule shall control. 1.2-5. This rule supersedes all internal department rules, regulations, policies, or other requirements relating to acceptable use as referenced in the Technology Resources Law. Technology Resources Law Rule 001 –Acceptable Use Page 1 of 6 52 of 98 1.3. Definitions 1.3-1. This section shall govern the definitions of words and phrases used within this rule. All words not defined herein shall be used in their ordinary and everyday sense. (a) “Nation” means the Oneida Nation. (b) “Confidential data” means any information that the Nation is obligated by law, policy, or regulation to protect from unauthorized access, use, disclosure, modification, or destruction. (c) “Personal use” means any technology resource use that is conducted for purposes other than accomplishing an authorized activity or official business of the Nation. (d) “Technology resources” means any tools, systems, and applications that use technology to fulfill their purposes. Technology resources may include, but are not limited to, computers, tablets, telephones, facsimile machines, photocopiers, networks, virtual applications, and software, such as internet connectivity and access to internet services and electronic mail. (e) “Staff” means any individual who uses the technology resources of the Nation, including but not limited to employees, independent contractor personnel, interns, members of boards, committees or commissions, volunteers, guests, and visitors. 1.4. Facilities and Equipment 1.4-1. The Nation maintains facilities, equipment, and communication systems (e.g., telephones, email, computers, fax machines) to enhance operational efficiency. These systems, provided at the Nation’s expense, are for official business only. Access is granted based on job responsibilities, and use is subject to this rule. 1.4-2. Staff shall not remove equipment or software from the Nation’s premises or use personal equipment for official business without prior express consent from the employee’s senior level manager or director. 1.4-3. Alternate internet service provider connections to the Nation’s network are prohibited unless approved by management and secured by appropriate security devices. 1.5 Information Access, Content, and Use 1.5-1. Technology and Resources. The Nation invests in advanced technology to support official business. All staff with access to technology resources shall read, understand, and comply with this rule. 15-2. Business Use. (a) Information Systems are owned by the Nation and shall be used exclusively for business purposes, serving customer interests, and supporting normal operations. (b) Staff decisions to use these systems should be based on sound business practices, reducing costs, or improving services measurably, while maintaining a professional image. (c) Staff using the Nation’s accounts act as representatives of the Nation and shall avoid damaging the organization’s reputation. 1.5-3. Acceptable Use. Use of the Nation’s facilities, equipment, or systems is limited to acceptable use as defined in this rule. Incidental personal use is permitted if it is not excessive, does not interfere with job performance, consume significant resources, or disrupt other staff activities, as determined by the Nation. Technology Resources Law Rule 001 –Acceptable Use Page 2 of 6 53 of 98 1.5-4. Professional Conduct. Staff shall conduct official business consistent with the Nation’s mission and comply with tribal, state, and federal laws, maintaining standards of integrity, accountability, and legal sufficiency. 1.5-5. Information Accuracy. (a) Staff shall disseminate current, accurate, complete, and compliant information. (b) Information shared through technology resources shall be handled with the same level of care as other forms of communication. Users should ensure that content respects intellectual property rights, including copyrights, trademarks, and trade secrets. (c) Staff using Internet information for strategic business decisions shall verify its integrity, ensuring the source is regularly updated and valid. 1.5-6. Confidential and Proprietary Information. (a) Staff shall protect confidential and proprietary information. (b) Questions regarding the appropriate use of technology resources or handling of information, staff should consult their area manager or director for guidance. (c) Staff shall not discuss the Nation’s business prospects, financial condition, or future products with third parties unless publicly disclosed by the Nation. (d) Unauthorized disclosure of confidential or proprietary information may result in legal action. 1.5-7. Public Accessibility. (a) Designated staff may make information publicly accessible after management review to verify accuracy and appropriateness. (b) Publicly accessible information shall be periodically reviewed to remove inaccurate, inappropriate, or nonpublic content. 1.6. Protecting Confidential Information 1.6-1. Importance and Procedures. Maintaining confidentiality is critical to the Nation’s success. Staff shall follow appropriate procedures to protect confidential information, exercising caution when communicating externally, as electronic communications are not fully secure. 1.6-2. Data Classification. Confidential data shall be marked with designations such as “Confidential,” “Do not reproduce,” or “Do not forward.” Emails containing confidential information shall include “Confidential” in the subject line. 1.6-3. Access Restrictions. (a) Access to directories containing sensitive or confidential data is restricted. (b) Unauthorized attempts to bypass restrictions, including hacking, violate this rule and may lead to disciplinary action, including termination or legal action. Hacking may also violate the Federal Electronic Communications Privacy Act (18 U.S.C. 2510). 1.6-4. Privacy of Communications. Staff shall respect the privacy of messages received, securing voicemail and email accounts with proper password protection, closing messages after reading, and deleting unnecessary messages. 1.6-5. Internet Privacy. (a) The internet does not guarantee privacy. Staff shall exercise caution when transferring sensitive material online by using secure methods (e.g., encrypted channels, approved platforms) and avoiding public or unsecured networks. This helps prevent unauthorized access or third-party interception. Technology Resources Law Rule 001 –Acceptable Use Page 3 of 6 54 of 98 (b) Staff shall not place the Nation’s materials—such as copyrighted software, internal correspondence, or other proprietary content—on publicly accessible internet-connected devices or platforms without prior approval from their area manager or director. 1.7. Copyrighted Information 1.7.1. Intellectual Property Rights. (a) The Nation respects intellectual property rights. Staff shall comply with license terms for copyrighted material (e.g., literature, software, graphics) and not assume availability on electronic systems permits downloading or dissemination. (b) Unauthorized or illegal use of third-party intellectual property, including downloading copyrighted software, video, or audio clips, is prohibited. (c) Employees/users shall consult with management if unsure about use of third=party intellectual property. 1.7-2. Trademark and Copyright Notices. (a) The Nation’s trademarked or copyrighted material shall be properly marked. (b) Staff shall not remove third-party trademark or copyright notices. 1.7-3. Software Use. (a) Software use shall comply with the Nation’s licensing agreements. (b) Copying software, loading personal software, or downloading Internet software without permission is prohibited. (c) Software and firmware shall be digitally signed using a recognized, approved certificate. (d) All Nation-owned software remains with Nation upon staff departure. 1.8. Privacy and Monitoring 1.8-1. Expectation of Privacy. Staff have no reasonable expectation of personal privacy regarding data, communications, or activities on the Nation systems, which may be monitored, accessed, or reviewed by authorized personnel without notice to ensure compliance with policies, legal requirements, and security protocols. 1.8-2. Monitoring and Inspection. (a) The Nation reserves the right to access, inspect, or search all Information Systems, including directories, files, emails, and communication systems, without prior notice. Monitoring may occur to: (1) Prevent transmission of discriminatory, harassing, or offensive messages. (2) Detect illegal material or unlicensed software. (3) Ensure communication tools are not used for unauthorized or disruptive purposes. (4) Investigate allegations of impropriety. (5) Access information in staff absence. (6) Respond to legal proceedings or court orders. Staff refusing to cooperate with legitimate inspections or provide passwords may face disciplinary action, including termination. The Nation may restrict or cancel staff access to systems at any time. 1.8-3. System Ownership. (a) All messages, data, and applications on Information Systems are Oneida Nation property, subject to third-party intellectual property rights. Technology Resources Law Rule 001 –Acceptable Use Page 4 of 6 55 of 98 (b) The Nation may access, review, copy, delete, or disclose data for legitimate business purposes. 1.9. Storing and Archiving Information 1.9-1. Electronic data is subject to routine backups and archival procedures, retaining copies for extended periods. Deleting data does not ensure privacy, as archives remain property of the Nation and may be used for business purposes. 1.9-2. Staff may need to preserve data for litigation or investigations per the Data Retention Rule. Staff shall regularly delete or archive files to manage disk space, avoiding large file transfers during prime hours to minimize network impact. 1.10. Employee Usage 1.10-1. Compliance. Staff shall comply with this rule. Violations of this rule may result in disciplinary action, including termination or legal action. 1.10-2. Prohibited Activities. (a) Personal use of technology resources for financial gain or soliciting for non-business purposes (e.g., political, religious causes) is prohibited. (b) Inappropriate use of technology resources includes accessing, storing, or transmitting sexually explicit, illegal, or disruptive materials (e.g., defamatory, obscene, or harassing content) (c) Sending threatening, slanderous, or anonymous messages, or misrepresenting identity, is prohibited. (d) Staff shall not copy or transfer files without permission, disable virus protection, circumvent security mechanisms, or share confidential information externally. (e) Staff shall cooperate with authorized investigations. (f) If offensive material is accessed, staff shall disengage immediately. (g) The Nation is not responsible for offensive content on external servers. 1.10-3. System Awareness. Staff shall: (a) Protect equipment from food and/or drink and know fire suppression equipment locations. (b) Keep unauthorized people away from equipment and data. Question strangers in areas. (c) Report security violations, including unauthorized data changes or loss, to management immediately. 1.11. Email Etiquette (a) Email is for official business. Use of the Nation’s accounts for personal email use should be limited to occasional use. (b) Staff shall: (1) Use descriptive subject lines and include contact information in signatures. (2) Acknowledge receipt of important emails, even if unable to respond immediately. (3) Delete read or sent emails to conserve storage. (4) Avoid sending unnecessary or large emails to preserve network resources. (5) Refrain from harassing, offensive, anonymous, or all-caps messages, avoiding terse or rude tones. Technology Resources Law Rule 001 –Acceptable Use Page 5 of 6 56 of 98 (6) Proofread messages, prioritize appropriately, and send to relevant recipients only. (7) Exercise caution with unencrypted emails and attachments, as email is generally not secure. (8) Reply carefully, avoiding unintended “Reply all,” and consider sender’s intentions before forwarding. 1-12. Enforcement 1.12-1. Violations of this rule may result in disciplinary action, up to and including termination, and potential legal action. 1.13. References 1.13-1. References include: (a) COBIT APO01.02, APO01.11, APO07.03, APO07.05, APO13.01, APO13.02, DSS04.05 (b) GDPR Article 32 (c) HIPAA 164.308(a)(1)(ii)(B), 164.312(a)(2)(iv) (d) ISO 27001 7.3, A.5.4, A.5.10, A.5.12-13, A.6.3-4, A.8.16 (e) NIST SP 800-37 3.3 (f) NIST SP 800-53 AT-3.2, CA-3.4, PS-3.16 (g) NIST Cybersecurity Framework ID.AM-6, ID.GV-2, DE.DP-2 (h) PCI 12.1.1 End. Original effective date: [add effective date established by authorized entity] (Certified by LOC on ) Technology Resources Law Rule 001 –Acceptable Use Page 6 of 6 57 of 98 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov ~ ONEIDA Statement of Effect Technology Resources Law Rule No. 2 – Clear Desk/Screen Summary The Technology Resources Law Rule No. 2 – Clear Desk/Screen sets out to improve security and confidentiality, whenever possible for papers, digital storage devices, and screens which contain sensitive or confidential information. Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office Date: March 5, 2026 Analysis by the Legislative Reference Office The Administrative Rulemaking law provides authorized agencies the opportunity to promulgate rules interpreting the provisions of any law enforced or administered by it; provided that, a rule may not exceed the rulemaking authority granted under the law for which the rule is being promulgated. [1 O.C. 106.4-1]. Rulemaking authority is defined as the delegation of authority to authorized agencies found in the Nation’s laws, other than the Administrative Rulemaking law, which allows authorized agencies to implement, interpret and/or enforce a law of the Nation. [1 O.C. 106.3-1(i)]. An authorized agency is defined as any board, committee, commission, department, program or officer of the Nation that has been granted rulemaking authority.[1 O.C. 106.3-1(a)]. The Technology Resources law regulates the usage of technology resources and processed data owned and operated by the Nation. [2 O.C. 215.1-1]. It is the policy of the Nation to provide its community and employees access to the tools necessary to participate in a technological society. [2 O.C. 215.1-2]. Allowing limited personal use of these tools helps enhance the quality of the workplace and helps the Nation to retain highly qualified and skilled workers and officials, as well as to develop the technological skills of the community. Id. Pursuant to this law, users are permitted limited use of technology resources of the Nation for personal needs if the use does not interfere with the authorized duties of the user or official business of the Nation. Id. The Technology Resources law does not create a right to use technology resources of the Nation for personal use. [2 O.C. 215.1-2(a)]. The Technology Resources law in no way limits use of technology resources to fulfill authorized duties. [2 O.C. 215.9-1]. Page 1 of 2 A good mind. A good heart. A strong fire. 58 of 98 The Technology Resources law provides that the Digital Technology Services (“DTS”) is delegated administrative rulemaking authority in accordance with the Administrative Rulemaking law to promulgate rules to govern technology resources of the Nation. [2 O.C. 215.1-2(b)]. The purpose of the Technology Resources Law Rule No. 2 – Clear Desk/Screen (“the Rule”) is to improve security and confidentiality, whenever possible for papers, digital storage devices, and screens which contain sensitive or confidential information. [Rule 2.1-1]. The Rule addresses:    Digital Security Office Responsibilities [Rule 2.5]; Staff Responsibilities [Rule 2.6]; and References [Rule 2.7]. Conclusion There are no legal bars to adopting the Technology Resources Law Rule No. 2 – Clear Desk/Screen. Page 2 of 2 A good mind. A good heart. A strong fire. ~ ONEIDA 59 of 98 Financial Analysis for Clear Desk Rule Start Up Type of Cost N/A Description/Comment Dollar Amount $0.00 Personnel N/A $0.00 Office N/A $0.00 Documentation N/A $0.00 Estimate of time necessary for an individual or agency to comply with the rule after implementation Estimated 3 months to 9 months Other, please explain Total Annual Net Revenue $0.00 60 of 98 Summary Report for Clear Desk Rule Original effective date: Ten days after rule adoption. Amendment effective date: Name of Rule: Clear Desk Name of law being interpreted: Technology Resources Law Rule Number: 2 Other Laws or Rules that may be affected: Proposed Mobile device rule and proposed Workstation security rule. Brief Summary of the proposed rule: The Clear Desk Rule aims to enhance security and confidentiality by ensuring that papers, digital storage devices, and screens containing sensitive or confidential information are secured when not in use. This rule mandates that workspaces be kept clear of such materials to prevent unauthorized access or disclosure. Statement of Effect: Obtained after requesting from the Legislative Reference Office. Financial Analysis: See Attached. Note: In addition- the agency must send a written request to each entity which may be affected by the rule- asking that they provide information about how the rule would financially affect them. The agency must include each entity’s response in the financial analysis. If the agency does not receive a response within 10 business days after the request is made, the financial analysis can note which entities did not provide a response. 61 of 98 Title 2. Employment – Chapter 215 TECHNOLOGY RESOURCES LAW Rule #002 – Clear Desk/Screen 2.1 Purpose and Authority 2.2 Adoption, Amendment and Repeal 2.3 Definitions 2.4 Digital Security Office Responsibilities 2.5 Staff Responsibilities 2.6 References 2.1 Purpose and Authority 2.1-1. Purpose. To improve security and confidentiality, whenever possible for papers, digital storage devices, and screens which contain sensitive or confidential information. 2.1-2. Authority. The Technology Resources Law delegates rulemaking authority to the Digital Technology Services Department pursuant to the Administrative Rulemaking law. 2.2. Adoption, Amendment and Repeal 2.2-1. This rule was adopted by the Oneida Business Committee in accordance with the procedures of the Administrative Rulemaking law. 2.2-2. This rule may be amended or repealed by the Digital Technology Services Department and/or the Oneida Business Committee pursuant to the procedures set out in the Administrative Rulemaking law. 2.2.3. Shall a provision of this rule or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of this rule which are considered to have legal force without the invalid portions. 2.2-4. In the event of a conflict between a provision of this rule and a provision of another rule, internal policy, procedure, or other regulation; the provisions of this rule shall control. 2.2-5. This rule supersedes all prior rules, regulations, internal policies or other requirements relating to clear desk/screens. 2.3. Definitions 2.3-1. This section shall govern the definitions of words and phrases used within this rule. All words not defined herein shall be used in their ordinary and everyday sense. (a) “Authorized Individual” means a person who has the proper authorization to access, handle, or remove Sensitive Information from devices that transmit or print such information. (b) “Information Systems” means systems used to store, process, and manage information, including computers, networks, and databases. (c) “Removable Storage Media” means devices such as flash drives, removable media, tablets, and cellular phones that can store electronic data and be physically removed from a workstation. (d) “Secure Storage Areas” means areas where sensitive information is stored that shall remain locked or digitally secured when staff are away from their work areas. Technology Resources Law Rule 002 – Clear Desk/Screen Page 1 of 3 62 of 98 (e) “Sensitive Information” means information (both hardcopy and electronic) that shall be protected from unauthorized access or disclosure. This includes private, non-public, or confidential data. (f) “Staff” means any individual who uses the technology resources of the Nation, including but not limited to employees, independent contractor personnel, interns, members of boards, committees or commissions, volunteers, guests, and visitors. (g) “Unauthorized Access” means access to Sensitive Information by individuals who do not have the proper authorization or clearance. (h) “Unauthorized Disclosure” means the release or sharing of Sensitive Information to individuals who are not authorized to receive it. 2.4. Digital Security Office Responsibilities 2.4-1. The Digital Security Office shall ensure processes are in place to: (a) Identify Sensitive Information (hardcopy and electronic) that shall be protected from unauthorized access or disclosure. (b) Identify workstations that shall be shut down at the end of the workday and those to remain powered on at night to receive security updates. (c) Laptops/tablets/cellular phones containing Sensitive Information shall be secured per the Mobile Device policy. 2.5. Staff Responsibilities 2.5-1. Oneida Staff shall ensure that: (a) Sensitive or private/non-public electronic information is secured and/or removed from unauthorized disclosure or access when they leave their work areas. Staff who work with Sensitive Information shall have means to store information in a secure area when not in use. Staff shall check with their immediate supervisor or Oneida management if an emp [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A24c9b2a02a96ebcd. Public record. Not legal advice.