# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A249917740bf95936 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 303 Oneida Business Committee Executive Session 8:30 a.m. Tuesday, April 10, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, April 11, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. OATHS OF OFFICE A. Oneida Pow-wow Committee – Jeremy King B. Anna John Resident Centered Care Community Board – Candace House C. Oneida Environmental Resource Board – Megan White D. Oneida Land Commission – Michael J. Mousseau E. Oneida Personnel Commission – Donna Richmond F. Oneida Nation Arts Boards – Susan Danforth G. Oneida Airport Hotel Corporation – Board of Directors – Kateri Baker H. Bay Bancorporation Inc. – Board of Directors – Todd VanDen Heuvel V. MINUTES A. Approve March 28, 2018, regular meeting minutes Sponsor: Lisa Summers, Secretary VI. RESOLUTIONS (No Requested Action) Oneida Business Committee Regular Meeting Agenda Page 1 of 5 April 11, 2018 Public Packet VII. 2 of 303 STANDING COMMITTEES A. Community Development Planning Committee (No Requested Action) Chair: Ernie Stevens III, Councilman B. Finance Committee Chair: Trish King, Treasurer 1. Approve April 2, 2018, Finance Committee meeting minutes C. Legislative Operating Committee Chair: David P. Jordan, Councilman 1. Accept March 7, 2018, Legislative Operating Committee meeting minutes D. Quality of Life Committee (No Requested Action) Chair: Brandon Stevens, Vice-Chairman VIII. APPOINTMENTS A. Appoint one (1) applicant to Oneida Election Board for remainder of term ending August 31, 2019 Sponsor: Lisa Summers, Secretary IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS (No Requested Action) XI. NEW BUSINESS A. Approve allocating 431 Hillcrest Drive garage space for use by Yukwatsistayʌ Sponsor: Trish King, Treasurer B. Approve Presenting Partner level sponsorship of $10,000 for 2018 Native American Tourism of Wisconsin Conference Sponsor: Kirby Metoxen, Councilman XII. TRAVEL A. TRAVEL REPORTS 1. Approve travel report – Secretary Lisa Summers and Treasurer Trish King – 11th Annual Tribal Casino & Hotel Development Conference – Temecula, CA – March 25‐28, 2018 Oneida Business Committee Regular Meeting Agenda Page 2 of 5 April 11, 2018 Public Packet 3 of 303 B. TRAVEL REQUESTS 1. Approve travel request – Secretary Lisa Summers – 2018 Partners in Action – Milwaukee, WI – July 17-19, 2018 2. Approve travel request – Treasurer Trish King – Tribal Tax Advisory Committee – Washington DC – May 6-8, 2018 3. Approve travel request – Vice-Chairman Brandon Stevens – Haskell Spring Board of Regents Meeting – Lawrence, KS – May 15-18, 2018 4. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting Electronic Voting: Sponsor: Lisa Summers, Secretary a) Approved travel request – Councilman David P. Jordan – 36th NAFOA Annual Conference – New Orleans, LA – April 22-25, 2018 XIII. OPERATIONAL REPORTS (No Requested Action) XIV. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to https://goo.gl/uLp2jE) A. Petitioner Yvonne Metivier – Treatment Clinic EXCERPT FROM FEBRUARY 28, 2018: Motion by Jennifer Webster to acknowledge receipt of petition; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices’ for legal, financial, legislative, and administrative analyses; to direct the Law, Finance, and Legislative Reference Office to submit their analyses to the Secretary within 60 days with a progress report to be submitted within 45 days; to direct the Direct Report Offices to submit administrative analyses to Secretary within 30 days, seconded by Brandon Stevens. Motion carried unanimously. 1. Accept legislative analysis 45-day status update Sponsor: David P. Jordan, Councilman 2. Accept legal analysis 45-day status update Sponsor: Jo Anne House, Chief Counsel 3. Accept financial analysis 45- day update Sponsor: Larry Barton, Chief Financial Officer B. Approve four (4) actions re Petitioner Yvonne Metivier – FY 2019 Wage Increase Sponsor: Lisa Summers, Secretary C. Approve May 12, 2018, reconvened GTC meeting notice and addendum Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 5 April 11, 2018 Public Packet XV. 4 of 303 EXECUTIVE SESSION (Scheduled times are subject to change) A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel 2. Accept special Intergovernmental Affairs and Communications report – Nathan King, Director/ Intergovernmental Affairs and Communications (2:00 p.m.) B. STANDING ITEMS 1. LAND CLAIMS STRATEGY (No Requested Action) 2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF ASSOCIATION a) Accept Oneida Golf Enterprise Corporation April 2018 report (Not Submitted) 3. LAND MORTGAGE FUNDS a) Accept update to Chief Financial Officer recommendation EXCERPT FROM MARCH 28, 2018: (1) Motion by Ernie Stevens III to accept the Chief Financial Officer report regarding “Land Mortgage” funds, seconded by Jennifer Webster. Motion carried unanimously. (2) Amendment to the main motion by Brandon Stevens that an update on the Chief Financial Officers recommendation be provided at the April 11, 2018 regular Business Committee Meeting, seconded by David P. Jordan. Motion carried unanimously. (3) Motion by Brandon Stevens to make “Land Mortgage funds authorities” a Standing Item in executive session until final decision is made, seconded by David P. Jordan. Motion carried unanimously. EXCERPT FROM MARCH 14, 2018: (1) Motion by David P. Jordan to defer complaint # 2018-DR09-01 to the March 141, 2018, Oneida Business Committee meeting, seconded by Ernie Stevens III. Motion carried unanimously. (2) Motion by Jennifer Webster to direct Finance to come back to the March 28, 2018, Oneida Business Committee meeting with a report on the “Land Mortgage” funds to include the current authorities and a recommended remedy, seconded by Kirby Metoxen. Motion carried unanimously. C. AUDIT COMMITTEE Sponsor: David P. Jordan, Councilman 1. Accept February 15, 2018, Audit Committee meeting minutes 2. Accept final Oneida Police Department performance assurance audit and lift confidentiality requirement 3. Accept final Tsyunhehkwa performance assurance audit and lift confidentiality requirement 4. Accept Four Card Poker rules of play audit and lift confidentiality requirement 5. Accept final Gaming Custodial performance assurance audit and lift confidentiality requirement 1 Motion, as stated, included the date of “March 14, 2018”; this date was amended to “March 28, 2018” by subsequent motion. Oneida Business Committee Regular Meeting Agenda Page 4 of 5 April 11, 2018 Public Packet 5 of 303 6. Accept final Custodial performance assurance audit and lift confidentiality requirement D. TABLED BUSINESS (No Requested Action) E. UNFINISHED BUSINESS 1. Review Chairman’s recommendation regarding concern # 2018‐CC‐01 and determine next steps Sponsor: Tehassi Hill, Chairman EXCERPT FROM MARCH 28, 2018: (1) Motion by Brandon Stevens to accept concern # 2018-CC-01 in accordance with 105-6.5 of the Comprehensive Policy Governing Boards, Committees, and Commissions, seconded by David P. Jordan. Motion carried unanimously. (2) Motion by Brandon Stevens to defer concern # 2018-CC-01 to the Chairman’s Office and for the Chairman to bring back a recommendation to the April 11, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously. F. NEW BUSINESS 1. Approve USDOT Partnership Agreement – file # 2018-0267 Sponsor: David P. Jordan, Councilman 2. Approve limited waiver of sovereign immunity – LexisNexis Time Matters annual maintenance agreement – file # 2018-0323 Sponsor: Jo Anne House, Chief Counsel 3. Review application(s) for one (1) vacancy – Oneida Election Board – remainder of term ending August 31, 2019 Sponsor: Lisa Summers, Secretary XVI. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 12:30 p.m., Friday, April 6, 2018, pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda Page 5 of 5 April 11, 2018 Public Packet 6 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Jeremy King for the Oneida Pow-Wow Committee 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 7 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were four (4) applicants for one (1) vacancies on the Oneida Pow-Wow Committee. On March 28, 2018 the Oneida Business Committee appointed Jeremy King to the Oneida Pow-Wow Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 8 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Candace House for the Anna John Resident Centered Care Community Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 9 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were two (2) applicants for two (2) vacancies on the Anna John Resident Centered Care Community Board. On March 28, 2018 the Oneida Business Committee appointed Candace House to the Anna John Resident Centered Care Community Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 10 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Megan White for the Environmental Resource Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 11 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were one (1) applicant for one (1) vacancies on the Environmental Resource Board. On March 28, 2018 the Oneida Business Committee appointed Megan White to the Environmental Resource Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 12 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Michael Joel Mousseau for the Oneida Land Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 13 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were two (2) applicant for one (1) vacancies on the Oneida Land Commission. On March 28, 2018 the Oneida Business Committee appointed Michael Joel Mousseau for the Oneida Land Commission. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 14 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Donna Richmond for the Oneida Personnel Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 15 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were two (2) applicant for one (1) vacancies on the Oneida Personnel Commission. On March 28, 2018 the Oneida Business Committee appointed Donna Richmond for the Oneida Personnel Commission. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 16 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Susan Danforth for the Oneida Nation Arts Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 17 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were one (1) applicant for one (1) vacancies on the Oneida Nation Arts Board. On March 28, 2018 the Oneida Business Committee appointed Susan Danforth for the Oneida Nation Arts Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 18 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Kateri Baker for the Oneida Airport Hotel Corporation. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 19 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were three (3) applicant for one (1) vacancies on the Oneida Airport Hotel Corporation. On March 28, 2018 the Oneida Business Committee appointed Kateri Baker for the Oneida Airport Hotel Corporation. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 20 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer the Oath of Office to Todd VanDen Heuvel for the Bay Bancorporation. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Lee Cornelius, BCC Recording Clerk Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 21 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There were three (3) applicant for one (1) vacancies on the Bay Bancorporation. On March 28, 2018 the Oneida Business Committee appointed Todd VanDen Heuvel for the Bay Bancorporation. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 22 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve March 28 2018, regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 3/28/18 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 23 of 303 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, March 27, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, March 28, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Council members: David P. Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Secretary Lisa Summers, Treasurer Trish King, Councilmembers: Daniel Guzman King and Ernie Stevens III; Arrived at: ; Others present: Jo Anne House, Brooke Doxtator; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Council members: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Secretary Lisa Summers, Treasurer Trish King, Councilman Daniel Guzman King; Arrived at: ; Others present: Jo Anne House, Brooke Doxtator, Nancy Barton, Cathy L. Metoxen, Michael Debraska, Bonnie Pigman, George Skenandore, Troy Parr, Cathy Bachuber, Clorissa Santiago, Larry Barton, Rhiannon Metoxen, Chris Cornelius, Kathryn LaRoque (via Skype), Michele Doxtator, Ed Delgado, Lauren Hartman, Kristin Hill, Trina Schuyler; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:30 a.m. For the record: Secretary Lisa Summers and Treasurer Trish King are out on approved travel. Councilman Daniel Guzman King is out on funeral leave. II. OPENING by Chairman Tehassi Hill III. ADOPT THE AGENDA (00:02:58) Motion by Jennifer Webster to adopt the agenda with the six (6) noted additions [1) VI.E. Adopt resolution regarding Third Amendment and the Amended and Restated Revolving Credit Note of the Oneida Nation, 2) VI. F. Adopt resolution entitled FY 2018 ANA Social and Economic Development Strategies (SEDS), 3) VIII. I. Appoint one (1) applicant to Bay Bancorporation Inc – Board of Directors, 4) XV.F.12. Review application(s) for one (1) vacancy – Bay Bancorporation Inc., 5) XV.F.13. Review concern # 2018-CC-01 and determine next steps, 6) XV.F.14. Accept materials regarding Bank of America N.A. credit agreement - file # 2012-0027 for the record], seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 1 of 17 March 28, 2018 Public Packet 24 of 303 DRAFT IV. OATHS OF OFFICE administered by Vice-Chairman Brandon Stevens (00:04:26) A. Southeastern Oneida Tribal Services Advisory Board – Kathryn LaRoque V. MINUTES A. Approve March 1, 2018, quarterly reports meeting minutes (00:06:41) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the March 1, 2018, quarterly reports meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers B. Approve March 14, 2018, regular meeting minutes (00:07:00) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the March 14, 2018, regular meeting minutes, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers VI. RESOLUTIONS A. Adopt resolution entitled Rescinding Resolution # BC-7-5-06-C (00:10:58) Sponsor: Pat Pelky, Division Director/Environmental, Health, Safety, & Land Motion by Jennifer Webster to adopt resolution 03-28-18-A Rescinding Resolution # BC-7-5-06-C, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers B. Adopt eighteen (18) fee-to-trust application resolutions Sponsor: Pat Pelky, Division Director/Environmental, Health, Safety, & Land 1. Adopt resolution entitled Fee To Trust application for property located at 2706 Hazelwood Lane (00:12:10) Motion by Brandon Stevens to adopt resolution 03-28-18-B Fee To Trust application for property located at 2706 Hazelwood Lane, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 2 of 17 March 28, 2018 Public Packet 25 of 303 DRAFT 2. Adopt resolution entitled Fee To Trust application for property located at 2795 Hazelwood Lane (00:12:42) Motion by Jennifer Webster to adopt resolution 03-28-18-C Fee To Trust application for property located at 2795 Hazelwood Lane, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 3. Adopt resolution entitled Fee To Trust application for property located at 1350 Mirage Drive (00:13:00) Motion by Ernie Stevens III to adopt resolution 03-28-18-D Fee To Trust application for property located at 1350 Mirage Drive, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 4. Adopt resolution entitled Fee To Trust application for property located at N5894 Lambie Road (00:13:18) Motion by Kirby Metoxen to adopt resolution 03-28-18-E Fee To Trust application for property located at N5894 Lambie Road, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 5. Adopt resolution entitled Fee To Trust application for property located at N6544 Seminary Road (00:13:40) Motion by Jennifer Webster to adopt resolution 03-28-18-F Fee To Trust application for property located at N6544 Seminary Road, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 6. Adopt resolution entitled Fee To Trust application for property located at 2201 Shamrock Lane (00:14:02) Motion by Jennifer Webster to adopt resolution 03-28-18-G Fee To Trust application for property located at 2201 Shamrock Lane, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 7. Adopt resolution entitled Fee To Trust application for property located at 602 Florist Drive (00:14:23) Motion by Ernie Stevens III to adopt resolution 03-28-18-H Fee To Trust application for property located at 602 Florist Drive, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 3 of 17 March 28, 2018 Public Packet 26 of 303 DRAFT 8. Adopt resolution entitled Fee To Trust application for property located at N6433 County Road E (00:15:02) Motion by Jennifer Webster to adopt resolution 03-28-18-I Fee To Trust application for property located at N6433 County Road E, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 9. Adopt resolution entitled Fee To Trust application for property located at 2680 Oakwood Drive (00:15:23) Motion by Jennifer Webster to adopt resolution 03-28-18-J Fee To Trust application for property located at 2680 Oakwood Drive, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 10. Adopt resolution entitled Fee To Trust application for property located at N5899 Moore Road (00:15:45) Motion by Brandon Stevens to adopt resolution 03-28-18-K Fee To Trust application for property located at N5899 Moore Road, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 11. Adopt resolution entitled Fee To Trust application for property located at 2105 Ninth Street (00:16:07) Motion by Jennifer Webster to adopt resolution 03-28-18-L Fee To Trust application for property located at 2105 Ninth Street, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 12. Adopt resolution entitled Fee To Trust application for property located at 3053 Ferndale Drive (00:16:27) Motion by Kirby Metoxen to adopt resolution 03-28-18-M Fee To Trust application for property located at 3053 Ferndale Drive, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 13. Adopt resolution entitled Fee To Trust application for property located at N5875 Moore Road (00:16:48) Motion by Jennifer Webster to adopt resolution 03-28-18-N Fee To Trust application for property located at N5875 Moore Road, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 4 of 17 March 28, 2018 Public Packet 27 of 303 DRAFT 14. Adopt resolution entitled Fee To Trust application for property located at N6159 Lambie Road (00:17:11) Motion by Kirby Metoxen to adopt resolution 03-28-18-O Fee To Trust application for property located at N6159 Lambie Road, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 15. Adopt resolution entitled Fee To Trust application for property located at 2713 Klee Street (00:17:36) Motion by Jennifer Webster to adopt resolution 03-28-18-P Fee To Trust application for property located at 2713 Klee Street, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 16. Adopt resolution entitled Fee To Trust application for property located at 2070 Oakwood Drive (00:17:55) Motion by Jennifer Webster to adopt resolution 03-28-18-Q Fee To Trust application for property located at 2070 Oakwood Drive, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 17. Adopt resolution entitled Fee To Trust application for property located at W327 Fish Creek Road (00:18:17) Motion by Kirby Metoxen to adopt resolution 03-28-18-R Fee To Trust application for property located at W327 Fish Creek Road, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 18. Adopt resolution entitled Fee To Trust application for property located at 3045 Ferndale Drive (00:18:37) Motion by Jennifer Webster to adopt resolution 03-28-18-S Fee To Trust application for property located at 3045 Ferndale Drive, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 5 of 17 March 28, 2018 Public Packet 28 of 303 DRAFT C. Adopt resolution entitled Supporting Great Lakes Inter-Tribal Council’s Application for Tribal Public Health Capacity Building and Quality Improvement Umbrella Cooperative Agreement CDC-RFA-OT18-1803 and approve the related correspondence (00:34:25) Sponsor: Tehassi Hill, Chairman Motion by Brandon Stevens to adopt resolution 03-28-18-T Supporting Great Lakes Inter-Tribal Council’s Application for Tribal Public Health Capacity Building and Quality Improvement Umbrella Cooperative Agreement CDC-RFA-OT18-1803, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers D. Adopt resolution entitled Reprogramming Duck Creek Litigation Self-Governance Carryover Funds to Litigation in the Oneida Nation v. Village of Hobart, Wisconsin (Big Apple Fest) Case (00:39:40) Sponsor: Nathan King, Director/ Intergovernmental Affairs and Communications Motion by Jennifer Webster to adopt resolution 03-28-18-U Reprogramming Duck Creek Litigation SelfGovernance Carryover Funds to Litigation in the Oneida Nation v. Village of Hobart, Wisconsin (Big Apple Fest) Case, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers E. Adopt resolution regarding Third Amendment and the Amended and Restated Revolving Credit Note of the Oneida Nation (00:19:08) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to adopt resolution 03-28-18-V Adoption of Third Amendment and the Amended and Restated Revolving Credit Note of the Oneida Nation, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers F. Adopt resolution entitled FY 2018 ANA Social and Economic Development Strategies (SEDS) (00:19:20) Sponsor: George Skenandore, Division Director/Governmental Services Motion by Jennifer Webster to adopt resolution 03-28-18-W FY 2018 ANA Social and Economic Development Strategies (SEDS), seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 17 March 28, 2018 Public Packet 29 of 303 DRAFT VII. STANDING COMMITTEES A. Community Development Planning Committee Chair: Ernie Stevens III, Councilman 1. Approve February 8, 2018, Community Development Planning Committee meeting minutes (00:40:15) Motion by Brandon Stevens to approve the February 8, 2018, Community Development Planning Committee meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Councilman Ernie Stevens III departs at 9:28 a.m. Councilman Ernie Stevens III returns at 9:30 a.m. B. Finance Committee Chair: Trish King, Treasurer 1. Approve March 19, 2018, Finance Committee meeting minutes (00:44:35) Motion by David P. Jordan to approve the March 19, 2018, Finance Committee meeting minutes, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers C. Legislative Operating Committee Chair: David P. Jordan, Councilman Chairman Tehassi Hill departs at 9:43 a.m. Chairman Tehassi Hill returns at 9:49 a.m. 1. Accept Children’s Code Implementation quarterly update (00:54:37) Motion by Jennifer Webster to accept the Children’s Code Implementation quarterly update, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers D. Quality of Life Committee Chair: Brandon Stevens, Vice-Chairman 1. Approve February 15, 2018, Quality of Life Committee meeting minutes (01:03:35) Motion by Brandon Stevens to approve the February 15, 2018, Quality of Life Committee meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Councilwoman Jennifer Webster departs at 9:57 a.m. Councilwoman Jennifer returns at 10:00 a.m. Oneida Business Committee Regular Meeting Minutes Page 7 of 17 March 28, 2018 Public Packet 30 of 303 DRAFT VIII. APPOINTMENTS A. Appoint one (1) applicant to Oneida Police Commission for remainder of term ending July 31, 2021 (01:08:58) Sponsor: Tehassi Hill, Chairman Motion by Brandon Stevens to re-notice one (1) vacancy on the Oneida Police Commission for remainder of term ending July 31, 2021, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers B. Appoint one (1) applicant to Oneida Pow-wow Committee (01:11:44) Sponsor: Tehassi Hill, Chairman Motion by Jennifer Webster to accept the Chairman’s selection and appoint Jeremy King to the Oneida Pow-wow Committee, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers C. Appoint one (1) applicant to Anna John Resident Centered Care Community Board and approve request to re-post one (1) vacancy (01:12:15) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to appoint Candace House to the Anna John Resident Centered Care Community Board; and to re-post one (1) vacancy, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers D. Appoint one (1) applicant to Oneida Environmental Resource Board (01:13:56) Sponsor: Tehassi Hill, Chairman Motion by Jennifer Webster to accept the Chairman’s selection and appoint Megan White to the Oneida Environmental Resource Board, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers E. Appoint one (1) applicant to Oneida Land Commission for remainder of term ending August 31, 2018 (01:15:25) Sponsor: Tehassi Hill, Chairman Motion by Brandon Stevens to accept the Chairman’s selection and appoint Michael Mousseau to the Oneida Land Commission for the remainder of the term ending August 31, 2018, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 8 of 17 March 28, 2018 Public Packet 31 of 303 DRAFT F. Appoint one (1) applicant to Oneida Personnel Commission (01:16:05) Sponsor: Tehassi Hill, Chairman Motion by Jennifer Webster to accept the Chairman’s selection and appoint Donna Richmond to the Oneida Personnel Commission, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers G. Appoint one (1) applicant to Oneida Nation Arts Board (01:16:34) Sponsor: Tehassi Hill, Chairman Motion by Kirby Metoxen to accept the Chairman’s selection and appoint Susan Danforth to the Oneida Nation Arts Board, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers H. Appoint one (1) applicant to Oneida Airport Hotel Corporation – Board of Directors (01:17:06) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to defer to the next Business Committee Meeting. Motion fails for lack of support. Motion by David P. Jordan to go into executive session at 10:10 a.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by David P. Jordan to come out of Executive Session at 10:24 a.m., seconded by Kirby Metoxen Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Ernie Stevens III to appoint Kateri Baker to the Oneida Airport Hotel Corporation – Board of Directors for a term ending a remainder of a term ending January 31, 2020, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers I. Appoint one (1) applicant to Bay Bancorporation Inc. – Board of Directors Sponsor: David P. Jordan, Councilman No action taken on this item; motion to appoint made under item XV.F.12. IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Minutes Page 9 of 17 March 28, 2018 Public Packet 32 of 303 DRAFT XI. NEW BUSINESS A. Approve Economic Diversification and Community Development fund use – Retail Enterprise market study – $22,500 (01:17:56) Sponsor: Troy Parr, Division Director/Community and Economic Development Motion by Jennifer Webster to approve Economic Diversification and Community Development fund use – Retail Enterprise market study – $22,500, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers B. Approve limited waiver of sovereign immunity – Wisconsin Online Record Check System term and conditions – file # 2018-0253 (01:21:46) Sponsor: George Skenandore, Division Director/Governmental Services Motion by Jennifer Webster to approve limited waiver of sovereign immunity – Wisconsin Online Record Check System term and conditions – file # 2018-0253, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers C. Accept notice regarding requested amendments to Internal Audit law regarding recognition of Judiciary independence and support request for Legislative Operating Committee to make appropriate amendments to Internal Audit law (01:24:30) Sponsor: Brandon Stevens, Vice-Chairman Motion by Brandon Stevens to accept notice regarding requested amendments to Internal Audit law regarding recognition of Judiciary independence and support request for Legislative Operating Committee to make appropriate amendments to Internal Audit law, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers XII. TRAVEL A. TRAVEL REPORTS 1. Approve travel report – Secretary Lisa Summers and Councilman Kirby Metoxen – 2018 NCAI-Executive Council Winter Session – Washington DC – February 11-15, 2018 (01:28:54) Motion by Jennifer Webster to approve the travel report from Secretary Lisa Summers and Councilman Kirby Metoxen regarding travel to the 2018 NCAI-Executive Council Winter Session – Washington DC – February 11-15, 2018, seconded by Ernie Stevens III. Motion carried with one abstention: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 17 March 28, 2018 Public Packet 33 of 303 DRAFT B. TRAVEL REQUESTS 1. Approve travel request – Councilman Kirby Metoxen – US SIF 8th Annual Conference – Washington DC – May 20-June 2, 2018 (01:29:28) Motion by Jennifer Webster to approve the travel request for Councilman Kirby Metoxen to attend the US SIF 8th Annual Conference – Washington DC – May 30-June 2, 2018, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Approve travel request – Councilman Ernie Stevens III – Heating the Midwest 2018 Conference & Expo – Carlton, MN – April 20-May 3, 2018 (01:32:20) Motion by Kirby Metoxen to approve the travel request for Councilman Ernie Stevens III to attend the Heating the Midwest 2018 Conference & Expo – Carlton, MN – April 30-May 3, 2018, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 3. Approve travel request – Councilman Daniel Guzman King – U.S.E.P.A. Region 5 Tribal Operations Committee Meeting – New Buffalo, MI – April 24-26, 2018 (01:32:45) Motion by Ernie Stevens III to approve the travel request for Councilman Daniel Guzman King to attend the U.S.E.P.A. Region 5 Tribal Operations Committee Meeting – New Buffalo, MI – April 24-26, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 4. Approve travel request in accordance with Oneida Travel and Expense Policy – Six (6) Oneida Nation Child Support Agency staff members – National Tribal Child Support Association Conference – Prior Lake, MN – June 10-14, 2018 (01:33:18) Sponsor: George Skenandore, Division Director/Governmental Services Motion by Jennifer Webster to approve the travel request in accordance with Oneida Travel and Expense Policy for six (6) Oneida Nation Child Support Agency staff members to attend the National Tribal Child Support Association Conference – Prior Lake, MN – June 10-14, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 5. Retro-approve travel request – Councilmen Daniel Guzman King and Ernie Stevens III – Tribal Caucus and Inter-tribal Criminal Justice Council meetings – Baraboo, WI – March 21-22, 2018 (01:33:45) Motion by David P. Jordan to retro-approve the travel request for Councilmen Daniel Guzman King and Ernie Stevens III to attend the Tribal Caucus and Inter-tribal Criminal Justice Council meetings – Baraboo, WI – March 21-22, 2018, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 11 of 17 March 28, 2018 Public Packet 34 of 303 DRAFT 6. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting Electronic Voting: Sponsor: Lisa Summers, Secretary a) Failed travel request – Councilmen Daniel Guzman King and Ernie Stevens III – Tribal Caucus and Inter-tribal Criminal Justice Council meetings – Baraboo, WI – March 21-22, 2018 (01:34:40) Motion by Jennifer Webster to enter the e-poll results into the record regarding the failed travel request for Councilmen Daniel Guzman King and Ernie Stevens III to attend the Tribal Caucus and Inter-tribal Criminal Justice Council meetings – Baraboo, WI – March 21-22, 2018, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers XIII. OPERATIONAL REPORTS (No Requested Action) XIV. GENERAL TRIBAL COUNCIL A. Schedule reconvened March 19, 2018, special GTC meeting for May 12, 2018 at 10:00 a.m. (01:37:55) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to schedule the reconvened March 19, 2018, special GTC meeting for May 12, 2018 at 10:00 a.m., seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Councilman David P. Jordan departs at 10:53 a.m. Councilman David P. Jordan returns at 10:55 a.m. Councilman Kirby Metoxen departs at 10:56 a.m. Councilman Kirby Metoxen returns at 10:58 p.m. XV. EXECUTIVE SESSION A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:48:24) Motion by Brandon Stevens to accept the Chief Counsel report dated March 27, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Brandon Stevens to approve focus on Option 1 and authorize Option 2 as an alternative as identified in the March 26, 2018, memo from Attorney Collins, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 12 of 17 March 28, 2018 Public Packet 35 of 303 DRAFT Motion by Brandon Stevens to direct the Comprehensive Health Division to bring back monthly reports on negotiations, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Brandon Stevens to direct the Comprehensive Health and Governmental Services Divisions to work together to provide appropriate notices and updates to the affected membership, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Accept Intergovernmental Affairs and Communications report – Nathan King, Director/ Intergovernmental Affairs and Communications (01:51:29) Motion by Jennifer Webster to accept the Intergovernmental Affairs and Communications report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Jennifer Webster to approve the Memorandum of Understanding between the Oneida Nation and State of Wisconsin, Department of Public Instruction, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Jennifer Webster to approve the travel request for either Chairman Hill or Vice-Chairman Brandon Stevens to provide testimony in Washington DC during the second week of May 2018, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Brandon Stevens, Not Present: Daniel Guzman King, Trish King, Lisa Summers 3. Accept Gaming General Manager report – Louise Cornelius, General Manager/Gaming (01:52:32) Motion by Kirby Metoxen to accept the Gaming General Manager report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers B. STANDING ITEMS 1. LAND CLAIMS STRATEGY (No Requested Action) 2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF ASSOCIATION Oneida Business Committee Regular Meeting Minutes Page 13 of 17 March 28, 2018 Public Packet 36 of 303 DRAFT a) Accept Thornberry Creek LPGA Classic March 2018 report (01:52:48) Motion by Brandon Stevens to accept the Thornberry Creek LPGA Classic March 2018 report, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers C. AUDIT COMMITTEE (No Requested Action) D. TABLED BUSINESS (No Requested Action) E. UNFINISHED BUSINESS 1. Review complaint # 2018-DR09-01 (01:53:04) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to assign to Chairman Tehassi Hill, Treasurer Trish King, and Councilman Kirby Metoxen to investigate complaint # 2018-DR09-01, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King, Lisa Summers a) Accept Chief Financial Officer report regarding “Land Mortgage” funds (01:53:18) EXCERPT FROM MARCH 14, 2018: (1) Motion by David P. Jordan to defer complaint # 2018-DR09-01 to the March 141, 2018, Oneida Business Committee meeting, seconded by Ernie Stevens III. Motion carried unanimously. (2) Motion by Jennifer Webster to direct Finance to come back to the March 28, 2018, Oneida Business Committee meeting with a report on the “Land Mortgage” funds to include the current authorities and a recommended remedy, seconded by Kirby Metoxen. Motion carried unanimously. Motion by Ernie Stevens III to accept the Chief Financial Officer report regarding “Land Mortgage” funds, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Amendment to the main motion by Brandon Stevens that an update on the Chief Financial Officers recommendation be provided at the April 11, 2018 regular Business Committee Meeting, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Brandon Stevens to make “Land Mortgage funds authorities” a Standing Item in executive session until final decision is made, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 1 Motion, as stated, included the date of “March 14, 2018”; this date was amended to “March 28, 2018” by subsequent motion. Oneida Business Committee Regular Meeting Minutes Page 14 of 17 March 28, 2018 Public Packet 37 of 303 DRAFT F. NEW BUSINESS 1. Accept Opioid Litigation presentation as information (01:53:47) Sponsor: Tehassi Hill Motion by Brandon Stevens to accept the Opioid Litigation presentation as information and direct the law office to review the materials and bring back a recommendation on the next steps, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Review application(s) for vacant term ending July 31, 2021 – Oneida Police Commission Sponsor: Tehassi Hill, Chairman No action taken on this item. 3. Review application(s) for one (1) vacancy – Oneida Pow Wow Committee Sponsor: Tehassi Hill, Chairman No action taken on this item. 4. Review application(s) for two (2) vacancies – Anna John Resident Centered Care Community Board Sponsor: Tehassi Hill, Chairman No action taken on this item. 5. Review application(s) for one (1) vacancy – Oneida Environmental Resource Board Sponsor: Tehassi Hill, Chairman No action taken on this item. 6. Review application(s) for vacant term ending August 31, 2018 – Oneida Land Commission Sponsor: Tehassi Hill, Chairman No action taken on this item. 7. Review application(s) for one (1) vacancy – Oneida Personnel Commission Sponsor: Tehassi Hill, Chairman No action taken on this item. 8. Review application(s) for one (1) vacancy – Oneida Nation Arts Board Sponsor: Tehassi Hill, Chairman No action taken on this item. 9. Review application(s) for one (1) vacancy – Oneida Airport Hotel Corporation – remainder of term ending January 31, 2020 Sponsor: Lisa Summers, Secretary No action taken on this item. Oneida Business Committee Regular Meeting Minutes Page 15 of 17 March 28, 2018 Public Packet 38 of 303 DRAFT 10. Approve four (4) actions regarding 2020 North American Indigenous Games (01:54:03) Sponsor: Brandon Stevens, Vice-Chairman Motion by Jennifer Webster to support the four (4) requests listed in the memorandum dated February 12, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Jennifer Webster to appoint Vice-Chairman Brandon Stevens as the Oneida Tribal Representative, seconded by Kirby Metoxen. Motion carried with one abstention: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Brandon Stevens Not Present: Daniel Guzman King, Trish King, Lisa Summers 11. Assign Councilman Kirby Metoxen to the OBC Sub-committee to investigate complaint # 2018-DR04-01 remove Councilman David P. Jordan from the Sub-committee (01:54:17) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to assign Councilman Kirby Metoxen to the OBC Sub-committee to investigate complaint # 2018-DR04-01 and to remove Councilman David P. Jordan from the Subcommittee, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Trish King, Lisa Summers 12. Review application(s) for one (1) vacancy – Bay Bancorporation Inc. (01:54:32) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to appoint Todd Van Den Heuvel to the Bay Bancorporation Board of Directors, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 13. Review concern # 2018‐CC‐01 and determine next steps (01:54:46) Sponsor: Tehassi Hill, Chairman Motion by Brandon Stevens to accept concern # 2018-CC-01 in accordance with 105-6.5 of the Comprehensive Policy Governing Boards, Committees, and Commissions, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Brandon Stevens to defer concern # 2018-CC-01 to the Chairman’s Office and for the Chairman to bring back a recommendation to the April 11, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 16 of 17 March 28, 2018 Public Packet 39 of 303 DRAFT 14. Accept materials regarding Bank of America N.A. credit agreement ‐ file # 2012‐0027 for the record (01:54:56) Sponsor: Larry Barton, Chief Financial Officer Motion by David P. Jordan to accept materials regarding Bank of America N.A. credit agreement - file # 2012-0027 for the record, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers XVI. ADJOURN (01:55:00) Motion by David P. Jordan to adjourn at 11:15 a.m., seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 17 of 17 March 28, 2018 Public Packet 40 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 I 11 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: !standing Committees D Accept as Information only [g) Action - please describe: BC approval of Finance Committee Meeting Minutes of April 2, 2018 3. Supporting Materials D Report D Resolution D Contract [g) Other: 1.1FC E-Poll approving 4/2/18 Minutes 3. 2.1 FC Mtg Minutes of 4/2/18 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Author~edSponsor/Uaison: Lli_ri_sh~K_in~g~,T_r_ib_a_I_T_re_a_s_u_re_r~~~~~~~~~~~~~~~~~~~ Primary Requestor: Denise Vigue, Executive Assistant to the CFO /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Public Packet 41 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is a standing committee of the OBC. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 42 of 303 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise Vigue, Executive Assistant April 3, 2018 E-Poll Results of: FC Meeting Minutes of April 2, 2018 An E-Poll vote of the Finance Committee was conducted to approve the April 2, 2018 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 5 YES votes from Larry Barton, Patrick Stensloff, Jennifer Webster, Chad Fuss and Daniel Guzman King to approve the April 2, 2018 Finance Committee Meeting Minutes. Shirley Barber did not vote. The minutes w ill be place d on the next BC agenda of April 1 1, 2018 for approval and t he next Finance Committee agenda of April 16, 2018 to ratify this E-Poll act ion. Yaw^ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 43 of 303 ONEIDA FINANCE COMMITTEE FC W OR K M E E TI NG April 2, 2018 – 9:00 A.M. BC Executive Conference Room FC R EG UL AR M E ET IN G April 2, 2018 – 10:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC Work Meeting: Patricia King, Treasurer/FC Chair Larry Barton, CFO/FC Vice-Chair Shirley Barber, FC Elder Member Excused: Daniel Guzman King, BC Council Member; Chad Fuss, AGGM-Finance (Gam. Alt); Jennifer Webster, BC Council Member and Patrick Stensloff, Purchasing Director Others Present: Denise Vigue, taking notes FC Regular Meeting: Patricia King, Treasurer/FC Chair Jennifer Webster, BC Council Member Patrick Stensloff, Purchasing Director Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Shirley Barber, FC Elder Member Excused: Chad Fuss, AGGM-Finance (Gam. Alt) Others Present: Jeff Carlson, Carrie Blohowiak, Kevin B. House, Terry Cornelius, Carole Liggins, Tim Skenandore, Loucinda Conway and Denise Vigue, taking minutes I. Call to Order: The Regular Meeting was called to order by the FC Chair at 10:00 A.M. II. Approval of Agenda: APRIL 2, 2018 Motion by Jennifer Webster to approve the FC meeting agenda of April 2, 2018 with one ADD ON under Executive Session. Seconded by Larry Barton. Motion carried unanimously. III. Approval of Minutes: Mar. 19, 2018 (Approved via E-Poll on 3/20/18) Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 3/20/18 approving the 3/19/18 Finance Committee Meeting Minutes. Seconded by Jennifer Webster. Motion carried unanimously. IV. Tabled Business: No Tabled Business V. Capital Expenditures: 1. Appleton Lathing Corporation Tim Skenandore, Gaming – Facilities Amount: $237,625.00 Tim Skenandore was present to discuss this contract including details of purpose, bidding process and reasons for choosing this vendor. Motion by Larry Barton to approve the Appleton Lathing Corporation contract in the amount of $237,625.00. Seconded by Patrick Stensloff. Motion carried unanimously. Page 1 of 6 Finance Committee Meeting Minutes of April 2, 2018 Public Packet VI. 44 of 303 Community Fund: Reports: 1. CF Update Report for April 2018 Denise J. Vigue, Finance Motion by Jennifer Webster to approve the Community Fund Update Report for April 2018. Seconded by Patrick Stensloff. Motion carried unanimously. 2. CF Update – Balance Adjustment Denise J. Vigue, Finance Motion by Jennifer Webster to accept the Community Fund balance adjustment update. Seconded by Larry Barton. Motion carried unanimously. Requests: 1. UWGB – First Nations Professional Certificate Amount: $495.00 Megan White The Committee members discussed this and felt this would be more appropriate for requestor to seek out scholarship information from the Trust Department as they have funded similar requests in the past. Motion by Jennifer Webster to refer requestor to the Trust Department for their scholarship information. Seconded by Larry Barton. Motion carried unanimously. 2. Woodland Indian Art Show-Application fee Amount: $150.00 Neva Cahill The Committee members discussed reason for request and if it was not for personal use as booth is for sales of requestors’ artwork; it does fall under a gray area with the Community Fund; Committee agreed to partially fund one time and have requestor ask show host for a possible scholarship. Motion by Larry Barton to approve from the Community Fund the Woodland Indian Art Show booth application fee in the amount of $100.00 for this request and for request #16. Seconded by Patrick Stensloff. Motion carried unanimously. 3. Air Force Gymnastics Class fees Tabitha Hill for daughter, Ruthee Amount: $450.00 Motion by Patrick Stensloff to approve from the Community Fund the Air Force Gymnastics class fees for the daughter of the requestor in the amount of $450.00. Seconded by Jennifer Webster. Motion carried unanimously. 4. Oneida Community Lacrosse Registration Amount: $115.00 Rosa Laster for son, Easton Motion by Larry Barton to approve from the Community Fund the Oneida Community Lacrosse registration for both sons of the requestor in the amount of $115.00 each. Seconded by Daniel Guzman King. Motion carried unanimously. Page 2 of 6 Finance Committee Meeting Minutes of April 2, 2018 Public Packet 45 of 303 5. Oneida Community Lacrosse Registration Rosa Laster for son, Mason - SEE Motion in CF Request #4. Amount: $115.00 6. UW-Madison Summer Music Camp Registration Amount: $500.00 Terry Cornelius for daughter, Lydia Motion by Jennifer Webster to approve from the Community Fund the UW-Madison Summer Music Camp registration for the daughter of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Larry Barton abstained. Motion carried. 7. Ideal Weigh –Start Up Costs Amount: $500.00 Paula Fish Motion by Jennifer Webster to approve from the Community Fund the Ideal Weigh Start Up consultation costs in the amount of $500.00. Seconded by Larry Barton. Motion carried unanimously. 8. AAU WI Blizzard Team Registration Amount: $500.00 Teresa Schuman for daughter, Sadie Motion by Patrick Stensloff to approve from the Community Fund the Wisconsin Blizzard team registration fees for the daughter of the requestor in the amount of $500.00. Seconded by Daniel Guzman King. Motion carried unanimously. 9. Lacrosse 12U Registration/Membership fee Amount: $115.00 Rhiannon Metoxen for son, Loh^tiyo Motion by Larry Barton to approve from the Community Fund the Lacrosse 12U registration & membership fee for the son of the requestor in the amount of $115.00 and the Lacrosse 8U membership fee for other the son of the requestor in the amount of $30.00. Seconded by Shirley Barber. Motion carried unanimously. 10. Lacrosse 8U Membership fee Rhiannon Metoxen for son, Lawisanaw^se - SEE Motion in CF Request #9. Amount: $30.00 11. Waunakee Youth Baseball Amount: $195.00 Lois Barker for son, Jonathan Motion by Jennifer Webster to approve from the Community Fund the Waunakee Youth Baseball team fees for the son of the requestor in the amount of $195.00. Seconded by Larry Barton. Motion carried unanimously. 12. Basketball & Volleyball Camp fees Amount: $70.00 Cindy Bork for daughter, Naleyah Motion by Larry Barton to approve from the Community Fund the Basketball & Volleyball camp fees for the two daughters of the requestor in the amount of $70.00 each. Seconded by Shirley Barber. Motion carried unanimously. Page 3 of 6 Finance Committee Meeting Minutes of April 2, 2018 Public Packet 46 of 303 13. Basketball & Volleyball Camp fees Cindy Bork for daughter, Jadah - SEE Motion in CF Request #12. Amount: $70.00 14. Green Bay Westside Youth Baseball registration Amount: $90.00 Kateri Danforth for daughter, Mataya Motion by Jennifer Webster to approve from the Community Fund the Green Bay Westside Youth Baseball registration fees for the daughter of the requestor in the amount of $90.00. Seconded by Larry Barton. Motion carried unanimously. 15. East River Pop Warner Football registration Amount: $125.00 Kateri Danforth for son, Marques, Jr. Motion by Jennifer Webster to approve from the Community Fund the East River Pop Warner Football registration for the son of the requestor in the amount of $125.00. Seconded by Patrick Stensloff. Motion carried unanimously. 16. Woodland Indian Art Show-Application fee Sunny Webster - SEE Motion in CF Request #2. Amount: $250.00 17. CONA Conference Registration Amount: $500.00 Nathan King for son, Carter Motion by Jennifer Webster to approve from the Community Fund the CONA Conference Registration fee for the son of the requestor in the amount of $500.00. Seconded by Shirley Barber. Motion carried unanimously. 18. Oneida Apostolic Church Annual Fundraiser Amount: 16 Cases Carole Liggins, church member Motion by Jennifer Webster to approve from the Community Fund the Product request for 16 Cases of Coca-Cola Product to be used at the Oneida Apostolic Church Rummage/Food Annual Fundraiser. Seconded by Daniel Guzman King. Motion carried unanimously. VII. NEW BUSINESS: 1. Oneida Nation – Investment Report Terry Cornelius, CFA Terry Cornelius was present to provide a verbal update of the Nation’s investments both domestically and international; a report with more details will be forwarded to the FC after the meeting; the reporting is from Dec. 2017 that shows all investors had a very good year; he provided specifics on bonds, stocks, quarterly fees, income gains, and appreciation of values; the vast majority of all invested funds are identified for GTC & tribal mandate use. Page 4 of 6 Finance Committee Meeting Minutes of April 2, 2018 Public Packet 47 of 303 Terry also provided a brief update on the Four Fires investment including historical information; investment and earnings since first purchased in 2002; partners; and the hotel upgrades going on now. Trish asked if Terry could follow up with a written report on Four Fires. Three Fires was briefly discussed but Oneida shares already sold off. Motion by Jennifer Webster to approve the verbal investment report noting the written report will be forwarded. Seconded by Patrick Stensloff. Larry Barton abstained. Motion carried unanimously. 2. Philips Healthcare Amount: $55,440.00 Dianne Boex, Oneida Health Center Representatives from the Health Center were present to discuss this request including purpose of the maintenance agreement and machines this covers at the Health Center. Motion by Larry Barton to approve the Philips Healthcare services contract in the amount of $55,440.00. Seconded by Jennifer Webster. Motion carried unanimously. 3. Achieve3000 Inc. – Online Software Amount: $131,639.67 Sharon Mousseau, ONES School representatives were present to discuss this request including: agreement with the bureau recently reached, software to go to 8 different schools; rollout after training is completed; BIE funded. Motion by Larry Barton to approve the Achieve3000 Inc. agreement in the amount of $131,639.67 Seconded by Jennifer Webster. Motion carried unanimously. 4. MCC – Murphy Construction Amount: $322,196.88 James Petitjean, Tribal Transportation Kevin House was present to explain this contract for roads as identified in the packets; there was discussion to try and get all departments/divisions that would have paving contracts to come together with Purchasing to see if volume discounting could apply. Legal Review also needs to be supplied. Motion by Larry Barton to approve the MCC – Murphy Construction contract in the amount of $322,196.88 provided Legal Review is forwarded to the FC. Seconded by Jennifer Webster. Motion carried unanimously. 5. BioRad – Addendum #5 Amount: $112,045.53 Carrie Blohowiak, OCHC Health Center representatives explained this is for purchasing an analyzer for the diabetic clients they service; there is no other vendor that supplies this amount of detail that the clinic usually works with; contract is for 4 years if approves each year would come back as an FYI only item. Motion by Larry Barton to approve blanket Purchase Order for FY18 in the amount of $112,045.53 with BioRad for diabetic patient care. Seconded by Shirley Barber. Motion carried unanimously. Page 5 of 6 Finance Committee Meeting Minutes of April 2, 2018 Public Packet 6. 48 of 303 Mission Support Services (MS2 )– Project #16-018 Elder Housing Paul Witek, Engineering Amount: $2,262,903.00 Kevin House explained this contract is for the construction of 10 elder houses on Henry Road; legal review forthcoming. There was discussion of pre-construction meeting with all parties including Purchasing to ensure everyone is one the same page from the start; project is due to be completed by December of this year; HUD funding to be used. Motion by Larry Barton to approve the Mission Support Services (MS2)-Project #16-018 for the Elder Village homes, Phase II, in the amount of $2,262,903.00 provided an invitation is sent to Purchasing to the pre-construction meeting and the Legal Review is forwarded to the FC. Seconded by Shirley Barber. Motion carried unanimously. VIII. EXECUTIVE SESSION: 1. ADD ON: P.O. Increase Loucinda Conway, Internal Audit Motion by Jennifer Weber to move into Executive Session at 11:07 A.M. Seconded by Patrick Stensloff. Motion carried unanimously. Motion by Larry Barton to come out of Executive Session at 11:18 A.M. Jennifer Webster. Motion carried unanimously. Seconded by Motion by Larry Barton to acknowledge and accept information as FYI and refer to the Law Office. Seconded by Shirley Barber. Motion carried unanimously. IX. FOLLOW UP: None X. FYI and/or THANK YOU: None XI. ADJOURN: Motion by Jennifer Webster to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 11:20 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: April 3, 2018 Oneida Business Committee’s FC Minutes Approval Date: Page 6 of 6 Finance Committee Meeting Minutes of April 2, 2018 Public Packet 49 of 303    /  /                                     Public Packet 50 of 303 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center March 07, 2018 9:00 a.m. Present: David P. Jordan, Kirby Metoxen, Ernest Stevens III, Daniel Guzman King Excused: Jennifer Webster Others Present: Brandon Wisneski, Clorissa Santiago, Tani Thurner, Rae Skenandore, Michelle Gordon, Lee Cornelius I. Call to Order and Approval of the Agenda David P. Jordan called the March 7, 2018 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Kirby Metoxen to adopt the agenda; seconded by Daniel Guzman King. Motion carried unanimously. II. Minutes to be approved (0:53-1:14) February 21, 2018 LOC minutes Motion by Ernest Stevens III to approve the February 21, 2018 LOC meeting minutes and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. III. Current Business IV. New Submissions 1. Child Support Amendments(1:19-7:01) Motion by Kirby Metoxen to add the Child Support Amendments to the active files list as a high priority and assign David P. Jordan as the sponsor; seconded by Daniel Guzman King. Motion carried unanimously. 2. Petition Metivier-Treatment Clinic (7:04-10:36) Motion by Kirby Metoxen to add Petition Metivier-Treatment Clinic to the active files list as a high priority and assign Daniel Guzman King as the sponsor; seconded by Ernie Stevens III. Motion carried. *** note: Ernie Stevens III stated for the record that something like this doesn’t always need to go through a petition to be a priority. V. Additions Legislative Operating Committee Meeting Minutes of March 07, 2018 Public Packet 51 of 303 VI. Administrative Updates 1. Oneida Business Committee Meetings Law (10:40-13:53) Motion by Daniel Guzman King to approve the Oneida Business Committee Meetings law six (6) month review; changing the date from March 13 to March 14; seconded by Ernest Stevens III. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Ernie Stevens III to adjourn the March 7, 2018 Legislative Operating Committee meeting at 9:15 a.m.; seconded by Kirby Metoxen. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of March 07, 2018 Page 2 of 2 Public Packet 52 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Appoint one (1) applicant to Oneida Election Board for remainder of term ending August 31, 2019 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 53 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There is one vacancy on the Oneida Election Board with a term end date of August 31, 2019. The vacancy was posted and the application deadline was February 9, 2018, at 4:30 p.m. There were two (2) applicants: Kalene White and Candace House. The request is for the Oneida Business Committee to appoint one (1) applicant to Oneida Election Board for remainder of term ending August 31, 2019. This request is pursuant to 102.4-5. (Election law) regarding vacancies. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 54 of 303 Oneida Business Committee Agenda 1. Meeting Date Requested: 4 I 11 I 18 Ol)IE11JA-~ INITIALS- 2. General Information: Session: ~ Open AgendaHeader: ...... ·· D Executive- See instructions for the applicable laws, then choose one: ILN_e_w__ Bu_s_in_e_s_s______________________________________________________~ D Accept as Information only ~ Action - please describe: Motion to approve support as soon as possible, as time is of the essence for allocating the 431 Hillcrest Garage Space to be utilized by YukwatsistayA. A facility to be either donated or reasonably leased with the option to buy after 1 year. To help tribal/community members in need of immediate assistance and support with the Heroin/Opiate Epidemic and other addictions. We are stepping up to help the resolution the BC passed, "On May 10, 2017, the Oneida Business Committee passed resolution #05-1 0-17-C" as well as TAP Verbal support byTAP/OPD representative 3. Supporting Materials ~ Report D Contract ~ Resolution D Other: 1. Verbal presentation from YukwatsistayA member 3. ~--------------------------------~ 2.lverbal support by TAP /OPD representative 4.~--------------------------------~ D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted - Grant Funded 5. Submission Primary Requestor/Submitter: Kermit Valentino- Chairman of YukwatsistayA & Oneida Tribal Member Your Name, Title I Dept. or Tribal Member Additional Requestor: Frank Vandehei - VP of YukwatsistayA & Oneida Tribal Member Name, Title I Dept. Additional Requestor: Kendra Mehojah- Board Member of YukwatsistayA & Oneida Tribal Member Name, Title I Dept. Page 1 of2 Public Packet 55 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Respectfully submitted to the Oneida Business Committee: Sadly late last August, we had another overdose in our community that devastated not only the community, but his family/children, and those involved with providing the drugs. Many lives were now changed, and for many of us this was enough. This has been happening all over Indian Country and the Oneida community came together in a few meetings to say Enough is Enough. We walked throughout Oneida housing sites and communities to begin creating the awareness to those unaware of what was happening or who chose not to acknowledge the Opiate/Heroin Epidemic. To let those individuals who may be dealing or using know that we love them, but we don't want the drugs here. Enough is Enough was just one of many grass roots community groups that started a Sacred Fire. Ours began on October 15, 2017, that burned for over 90 some days. Fires all over Indian Country were burning to create the awareness, and that we needed to start healing and renewing our fires within us. Each of us can speak to what the fire was doing and created over that period of time, because we each had varying experiences due to watching the fire. Debra Valentino, became an official member to the TCC, also formerly helped to begin Enough is Enough, grass roots community group, now Yukwatsistay", (Our Fire, Our Spirit, with in each of us) with many other committed volunteers, which we can be that potential partner to the Oneida Nation to help them with Goal 3, Objective A, our space will be a sober gathering place for those with substance abuse prevention, as well as opening our doors to other addictions if needed. We already raised our own money to pay for two people in our group to take the Recovery Coaching, and are currently under DarJune, 501 c3 Status for purposes of raising more money, grants, fund raisers, etc ..., in the near future. The same two individuals also took the training for Mending the Broken Hearts, Facilitators Training. Both trainings are very good and we encourage this because this is how we begin to help our communities with understanding how to heal. If we understand what to say, and learn how to look at those addicted, and that we cannot give up, we and they have a better chance. They really want the love from their families/friends. Many of us went through this, and we understand what they are going through. The next seven generations outcome will determine how we handle this today. We now need a space to move forward to assist those addicted, somewhere they can go to, and be ready when other departments need to refer them somewhere. A safe space to come once they are ready, they do need to want to quit, but we can help them think about that change, by introducing cultural awareness practices, and utilizing the resources we have here for this. Our commitment is to learn, network, share, and provide resources. We are not a counselor or treatment center, this is where we continue to work with TAP, DarJune, and many others. The families are so important to this healing as well, Tsi nihukwahliho t", Our ways are very important in this healing. So this is why Yukwatsistay" needs this place as soon as possible. We have made connections, we are speaking at various communities, churches, and meeting those who are waiting to help once we get established somewhere. We have been raising money and others are awaiting more trainings that will be provided. Yaw"ko 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 56 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 I 11 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: jNew Business ~------------------------------------------------------------~ D Accept as Information only [g) Action - please describe: Motion to approve presenting partner level sponsorship of $10,000 for the 2018 NATOW Conference. 3. Supporting Materials D Report D Resolution D Contract [g) Other: 1.1sponsorship Form. 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded [g) Unbudgeted 5. Submission Authorized Sponsor I Liaison: !Kirby Metoxen, Councilmember L-~------------------------------------------------~ Primary Requestor/Submitter: Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 57 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: NATOW (Native American Tourism Of Wisconsin) is requesting a sponsorship of $10,000 for their conference June 12-13, 2018. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 58 of 303 2018 CONFERENCE I JUNE 12-13 SUSTAINABILITY & GROWTH: AGRITOURISM NATOW Conference Info: Apache Danforth I director@natow.org I (920) 362-9375 facebook.com/nativewisconsin I NATOW.org I twitter.com/nativewi Native American Tourism Of Wisconsin SPONSORSHIP FORM CREDIT CARD PAYMENT with online registration only. Organization Contact Person CHECK PAYMENT Mail form & payment to: Native American Tourism Lac Courte Oreilles Ojibwe 9790 N County Rd K Suite 100 Hayward, Wl54843 Phone Email Billing Address SPONSORSHIP OPPORTUNITIES D Presenting Partner I $10,000 tax-deductible donation CONFERENCE ADVERTISING • Name and Logo on all conference marketing materials • Link on NATOW website • Expo booth near the main entrance of the conference center • One-color, full page conference program advertisement • Opportunity to purchase dual logo corporate merchandise • Option to provide item in conference gift bag • Option for banners and displays in the conference center • Social media posts from NATOW and participating tribal social media channels • Custom performance or demonstration of a cultural tourism experience on site • VIP event access CONFERENCE AMENITIES • 10 Conference registrations • 2 VIP tables for conference luncheons and dinners • Three (3) foursomes in the conference golf outing 2018 HOST TRIBE: LAC COURTE OREILLES Accommodations I Sevenwinds Casino, Lodge & Conference Center 1-800-526-2274 I Use code "NATOW" for conference rate. SEUEDWIDDS. --CASINO-LODGE & COilFERENCE CENTER Public Packet 59 of 303 2018 CONFERENCE I JUNE 12-13 SUSTAINABILITY &GROWTH: AGRITOURISM Conference Info: Apache Danforth I director@natowoorg I (920) 362-9375 NATOW facebook.com/nativewisconsin I NATOW.org I twitter.com/nativewi Native American Tourism Of Wisconsin SPONSORSHIP OPPORTUNITIES CREDIT CARD PAYMENT with online registration only. CHECK PAYMENT Mail form & payment to: Native American Tourism Lac Courte Oreilles Ojibwe 9790 N County Rd K Suite 100 Hayward, Wl54843 D Major Partner I $5000 tax-deductible donation CONFERENCE ADVERTISING o Name and Logo on conference marketing materials o Expo booth space in the conference marketplace One-color, half page conference program advertisement o Option to provide item in conference gift bag CONFERENCE AMENITIES o 5 Conference registrations o 1 VIP tables for conference luncheons and dinners o Two (2) foursomes in the conference golf outing D Supporting Partner I $2500 tax-deductible donation CONFERENCE ADVERTISING o Name and Logo on conference marketing materials o Expo booth space in the conference marketplace o One-color, quarter page conference program advertisement CONFERENCE AMENITIES o 2 Conference registrations o One (1) foursome in the conference golf outing D Friends I $500 tax-deductible donation CONFERENCE ADVERTISING o Name and Logo on conference marketing materials CONFERENCE AMENITIES o 1 Conference registration (j~! g~JJ .Ndw~~ 1o~o~ D Cash Gift $_ __ Check#_ __ Please make check payable to Native American Tourism of Wisconsin. D Prize Item for silent auction, golf tournament or raffle prize. W~l'v.Uiv 0 uRTE 0~~ c..P S ~ Monday, April 02, 2018 4:51 PM Brandon L. Yellowbird-Stevens; Calvin Smith; Clarena Brockie (clarenabrockie@hotmail.com); Connie Reitman (connie.reitman@yahoo.com); David M. Lee (mexifrize@gmail.com); Gil Vigil; Harold Frazier (haroldcfrazier@yahoo.com); John Bush Oohnrezrider@yahoo.com); nicole.quianna@gmail.com; Ron Twohatchet (dawestwo@hotmail.com); Victoria Ramos (vramos@sacandfoxcasino.com) rymanlebeau@gmail.com; Deer, Amy Spring Board Meeting at Haskell Importance: High To: Cc: Greetings Haskell board, Please confirm you attendance at the Spring 2018 Board Meeting on May 16th & 17th. We have heard from a few members but we need confirmation if you are or are not attending. Please disregard this message if you replied to Ms. Deer or me. Thank you Stephen Prue Executive Assistant Haskell Indian Nations University Phone: (785) 832-6644 Our Mission at Haskell Iudiau Natious University is to build the leadership capacity of our students by serving as the leading institution of academic excellence, cultural and intellectual prominence, and holistic education that addresses the needs of Indigenous communities. NOTICE: This electronic mail message (including any attachments) is intended for the use of the individual or entity to which it is addressed. It may contain information that is privileged, confidential, or otherwise protected by applicable law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, copying or use of this message or its contents is strictly prohibited. If you receive this Message in error, please notify the sender immediately and destroy all copies. 1 Public Packet 132 of 303 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 11 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Request Accept as Information only Action - please describe: Enter e-poll results into the record for the approved travel request – Councilmen David P. Jordan – 36th NAFOA Annual Conference – New Orleans, LA – April 22-25, 2018 3. Supporting Materials Report Resolution Contract Other: 1. E-mails with request and results 3. 2. Travel request for e-poll with backup 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Requestor: Councilmen David P. Jordan Your Name, Title / Dept. or Tribal Member Additional Requestor: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 133 of 303 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: ***BACKGROUND*** On Thursday, March 22, 2018, at 9:03 a.m., the following e-poll was conducted: "Summary: Bay Bank Liaison, & Audit Committee Chair. Governance & Economic Opportunities, Class II Gaming, Planning and Funding Infrastructure, Big changes to 477 Program: strengthen Grants, Seeding Capital for Growing an Economy, Internal Controls: Top Reasons your Tribe got Hacked, Treasury-FinCen Regulations: Why the Federal Government is involved in your Bank Relationship, Plowing for Economic Development Treasures in the Farm Bill, What are the Auditors looking for this year. An e-poll is being requested in order to qualify for early registration (March 23) and to secure room/airfare at reasonable prices. Requested Action: Approve the travel request for Councilman David P. Jordan to attend the 36th NAFOA Annual Conference - New Orleans, LA - April 22-25, 2018 Deadline for response: Responses are due no later than 4:30 p.m., FRIDAY, March 23, 2018." As of the deadline, below are the results of the e-poll: Support: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster ***REQUESTED ACTION*** Enter e-poll results into the record for the approved travel request – Councilmen David P. Jordan – 36th NAFOA Annual Conference – New Orleans, LA – April 22-25, 2018 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet From: Sent: To: Cc: Subject: Attachments: 134 of 303 TribalSecretary Monday, March 26, 2018 7:45 AM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill BC_Agenda_Requests; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Jessica L. Wallenfang; Laura E. LaitinenWarren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R. Metoxen; Rosa J. Laster E-POLL RESULTS: Travel request - Councilman David P. Jordan - 36th NAFOA Annual Conference - New Orleans, LA - April 22-25, 2018 E-POLL REQUEST: Travel request - Councilman David P. Jordan - 36th NAFOA Annual Conference - New Orleans, LA - April 22-25, 2018 E‐POLL RESULTS The e‐poll requesting the approval of a travel request for Councilman David P. Jordan to attend the 36th NAFOA Annual Conference ‐ New Orleans, LA ‐ April 22‐25, 2018 has been approved. As of the deadline (4:30 p.m., Friday, March 23, 2018), below are the results: Support: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov 1 Public Packet From: Sent: To: Cc: Subject: Attachments: Importance: 135 of 303 TribalSecretary Thursday, March 22, 2018 9:03 AM Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill TribalSecretary; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Jessica L. Wallenfang; Laura E. LaitinenWarren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R. Metoxen; Rosa J. Laster E-POLL REQUEST: Travel request - Councilman David P. Jordan - 36th NAFOA Annual Conference - New Orleans, LA - April 22-25, 2018 BCTR Councilman David P. Jordan - 36th NAFOA Annual Conference New Orleans, LA - April 22-25, 2018.pdf High E‐POLL REQUEST Summary: Bay Bank Liaison, & Audit Committee Chair. Governance & Economic Opportunities, Class II Gaming, Planning and Funding Infrastructure, Big changes to 477 Program: strengthen Grants, Seeding Capital for Growing an Economy, Internal Controls: Top Reasons your Tribe got Hacked, Treasury‐FinCen Regulations: Why the Federal Government is involved in your Bank Relationship, Plowing for Economic Development Treasures in the Farm Bill, What are the Auditors looking for this year. An e‐poll is being requested in order to qualify for early registration (March 23) and to secure room/airfare at reasonable prices. Requested Action: Approve the travel request for Councilman David P. Jordan to attend the 36th NAFOA Annual Conference ‐ New Orleans, LA ‐ April 22‐25, 2018 Deadline for response: Responses are due no later than 4:30 p.m., FRIDAY, March 23, 2018. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. 1 Public Packet 136 of 303 Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 3 I 28 I 18 £{ e-poll requested 2. General Information: EventName: ----------------------~3~6~t~h~N~A~F~O~A~A~n~n~u=a~I~C~on~f~e~re~n~c~e_______________________ New Orleans Attendee(s): !David P. Jordan A_p:._r_il_-2_2_-2_0_1_8__________.J Attendee(s): April-25-2018 Attendee(s): Event Location: Departure Date: L l_ _ _ _ _ _ _ Return Date: L-------------------------~ L-------------------------~ 3. Budget Information: ~ Funds available in individual travel budget(s) D Unbudgeted Cost Estimate: D Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: Bay Bank Liaison, & Audit Committee Chair. Governance & Economic Opportunities, Class II Gaming, Planning and Funding Infrastructure, Big changes to 477 Program: strengthen Grants, Seeding Capital for Growing an Economy, Internal Controls: Top Reasons your Tribe got Hacked, Treasury-FinCen Regulations: Why the Federal Government is involved in your Bank Relationship, Plowing for Economic Development Treasures in the Farm Bill, What are the Auditors looking for this year. 5. Submission r-------------------------~r-~~~~r-~-r~----------~------------. Sponsor: David P. Jordan, Council member 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/20 15 Public Packet 137 of 303 ONEIDA NATION TRAVEL AUTHORIZATION REQUEST General Travel Information David Jordan Name of Traveler Please list name as it appears on Travelers Driver's License or WI State ID Employee# I Date of Birth I I Destination New Orleans, LA Departure date 4/22/18 I Return date 14/25/18 Purpose of travel Charged GL Account GSA Rate Information for the destination $ Per Diem rate per day 64.00 Lodging rate per day $173.00 Cost Estimate Information Prepaid/ Rate 64.00 Per Diem initial travel date Per Diem full Credit Card Total 48.00 128.00 at destination 48.00 Per Diem return travel date Subtract included meals s19.oo D Ius taxes 304.oo Airfare Private Car Milea 0 0.00 Taxi or car rental 0.00 50.00 D 0.00 D 0.00 D Fees Allowable price adjustment up to $200.00 If travel arrangements exceed the Total Cost Estjmate re-approval is required Total Cost Estimate $ 200.00 $ 1,297.00 I understand this advance will be deducted from my claim for reimbursement of actual travel expenses. I also understand that if this advance in not cleared within 10 calendar days after my travel return date, I shall be held responsible for the full amount advanced and that I may be reprimanded in accordance with the Personal Policies and Procedures for my failure to clear this matter within the time so allotted. Further, in the event that the advance payment is not cleared within 10 calendar days of my return, and I have not filed a formal written dispute as to the amount due, by signing below, I am hereby making a knowing and voluntary wage deduction for the entire amount outstanding. s·1gnat ures /A~pprova s Signature Date 0 Contact Phone# Traveler Program Director Not needed General Manager Not needed Public Packet 138 of 303 David P. Jordan From: Sent: To: Subject: NAFOA Wednesday, March 21, 2018 12:14 PM David P. Jordan Early Bird Pricing Ends Friday- Register Today for NAFOA's 36th Annual Conference Conference. Prices will increase by $100 at midnight. Don't miss your opportunity to participate in two days of engaging online to see all sessions. Check out the that will be offered. 1 Public Packet 139 of 303 Join us at the following the close of the conference on Tuesday, April 24th. Join us on this Bourbon Street balcony for some networking, local cuisine, and New Orleans fun complete with mechanical bull rides! Bank of America~ Merrill lynch NAFOA, 1101 30th Street, NW, Suite 500, Washington, DC 20007 SafeUnsubscribe rM djordan 1@oneidanation.org Forward this email I Update Profile I About our service provider Sent by info@nafoa.org in collaboration with 2 Public Packet 140 of 303 @nafoaorg I Agenda- 36th Annual Conference 3/21/2018 .April22·24. 2018 AGENDA Date Time Event 7:30AM - 8:30 Breakfast Buffet 23 Monday AM 23 Monday 8:30AM - 11 :50 AM April2018 April2018 General Session Opening Prayer and Cultural Sharing Host Tribe Welcome jena Band of Choctaw Indians NAFOA Welcoming Remarks Cristina Danforth, President, NAFOA Board of Directors Conference Co-Chair Welcome remarks Surfing the Cryptocurrency & Blockchain Wave-Tribal Currency and Tribal Systems Headlines are filled with Bitcoin and cryptocurrency trading and markets. Cryptocurrency is becoming more accepted by retailers and institutions with some asserting that it is the international currency of the future. Is there a place for the new currency in tribal governments? More important for tribal governments is the underlying system of recording transactions. This may hold the promise of creating trustworthy systems that record and value transactions. The general session discussion will offer a primer on the new currency and transaction system followed by a breakout session that will explore opportunities. Speakers: Aaron Klein, Economic Advisor, NAFOA Grit & Determination: Characteristics of Self-Governance Our leadership discussion will highlight the struggles and challenges of defending sovereignty when tribal governments exercise self-determination. These challenges often take years and decades to work through and would deter most government and corporate leaders. But tribal government leaders persist and take a long view. Join the conversation as leaders share their experiences and discuss the future of self-determination, including how they have and continue to take on political and financial challenges. Moderator/Speaker: Melanie Benjamin, Chief Executive, Mille Lacs Band of Ojibwe Speakers: Cheryl Andrews-Malta is, Chairwoman, Wampanoag Tribe of Gay Head (Aquinnah) Liana Onnen, Chairwoman, Prairie Band Potawatomi Cheryl Smith, Chief, jena Band of Choctaw Indians htlps://nafoa.org/events/36th-annual-conference/agendas 1!7 Public Packet 141 of 303 @nafoaorg 1Agenda- 36th Annual Conference 3/21/2018 Date Time Event Trust Responsibility in the Economic Age The conversations around the federal trust responsibility have been focused mostly on the role of the Department of Interior, land use, and the funding and management of programs. But, what is the trust responsibility of the federal government in building greater tribal autonomy around economic developmentthe same development that provides needed government program revenue and services? Also, how are the other agencies, such as the Department of Treasury and Department of Agriculture meeting their trust responsibility from program development perspective? And, finally, how is the federal government, through all of its agencies, protecting tribal assets from external development? Join our esteemed guests in conversation as we discuss this timely question. Moderator: Kitcki Carroll, Executive Director, USET Speakers: Kevin Gover, Director, National Museum of the American Indian Dave Archambault, Chief Consulting Officer, FirstNation HealthCare Treasury and IRS Update The Treasury Tribal Advisory Committee was formed with the last appointment being made in February. The seven-member panel can now begin its mandate of advising the Secretary of Treasury on all tax matters related to Indian Country. In addition, the Internal Revenue Service, through its Advisory Committee on Taxation, takes on an issue that impacts Indian Country each year. Representatives of each will update their work, their progress and their plans going forward. Speakers: jean Swift, Treasurer Mashantucket Pequot Tribal Nation, IRS Advisory Committee on Taxation Treasury Tribal Advisory Committee Members 23 Monday April2018 11 :50 AM - 1:20 PM luncheon National Native American Veterans Memorial Presentation The National Museum of the American Indian will honor Native American servicemen and women in a very visible way: a prominent memorial on the National Mall, a place that draws nearly 24 million visitors annually to Washington, DC. This permanent veterans memorial on the nation's preeminent stage will shed light on the countless Native American warriors who have given so much of themselves throughout history, and who continue to defend our nation today. Introduction: Alan Gordon, Co-Director, Gaming Industries, Global Commercial Gaming, Bank of America Merrill Lynch Speaker: Kevin Gover, Director, National Museum of the American Indian Luncheon sponsored by: Bank of America Merrill Lynch https://nafoa.org/events/36th·annual·conference/agendas 2fl Public Packet 142 of 303 @nafoaorg I Agenda- 36th Annual Conference 3/21/2018 Date 23 Monday April2018 Time Event 1:15PM- 5:25 Breakout Session Themes PM Track 1 Theme: Governance & Economic Opportunities Track 1 themed sessions on "Governance & Economic Opportunities" provide insight on best practices for building the legal and governance capacity of your tribe. Track 2 Theme: Financial Management Track 2 themed sessions on "Financial Management" are designed for finance department staff, emerging financial managers, and tribal administrators looking to continue their education in accounting, budgeting, and operations. Track 3 Theme: Capital & Asset Management Track 3 themed sessions on "Capital & Asset Management" are designed to help tribes identify and secure viable sources of capital to fund current and future ventures. 23 Monday April2018 1:20 PM - 2:35 PM Breakout Sessions Track 1: Reconsidering the Benefits & Economics of Class II Gaming Tribal governments are having serious conversations about the benefits of pursuing full Class Ill gaming. The revenue that Class Ill compacts distribute to the states does not come close to the value of services or support received. In some cases, competition in surrounding jurisdictions has even diminished the value exclusivity arrangements. Is it time to reconsider the use of Class II gaming and the negotiation process of Class Ill? This session will explore the economics of the decision, the negotiations of Class II, and discuss the questions around Class II autonomy from a leadership and industry point of view. Moderator: Daniel P. Boudreaux, CPA, CGMA, MBA, Executive Vice President & Chief Financial Officer, Choctaw Resort Development Enterprise Speakers: Stephanie Bryan, Tribal Chair & CEO, Poarch Band of Creek Indians Anita Grivins, Director of Finance, Pokagon Band of Potawatomi Rob Schramer, Chief Financial Officer, VGT Track 2: Indirect Cost Rate Proposals: Strategies for Getting Priorities Funded Funding full overhead costs for programs is a longstanding challenge for tribal governments. Negotiating an indirect cost rate may seem like an accounting issue, but in fact, it is a set of strategic decisions based on the tribe's organizational review. In this session, speakers will discuss the essentials of cost allocation: preparing a formal organization chart explaining services and functions for each unit, how to identify various overhead costs and choices in allocating tribal programs. By making strategic decisions, rather than relying on formulas, a tribe can increase the costs it can recover. Moderator: George Krull, Interim Dean of the Spears School of Business, Oklahoma State University Speakers: https://nafoa.org/events/36th-annual-conference/agendas Public Packet 143 of 303 @nafoaorg I Agenda- 36th Annual Conference 3/21/2018 Date Time Event Virginia Elves, CPA, Stillaguamish Tribe Shawn Ray, Director of Accounting, Seminole Tribe of Florida Mark Stout, MBA, Branch Chief, Office of Indirect Cost Services, Interior Business Center, U.S. Department of Interior Track 3: Planning and Funding Infrastructure Financing tribal infrastructure for roads, water and wastewater systems, administrative buildings and other capital assets is time consuming and expensivenot just to build out but also for the tribal government to operate and maintain. Infrastructure relying on private partnerships is once again a consideration for the Administration and Congress. This session will discuss infrastructure plans, financing options, and put forward examples of energy infrastructure options that all tribes should consider. Moderator: Phil Glynn, President, Travois Speakers: Ron Allen, Chairman, jamestown S'Kiallam Tribe Stephen Lewis, Governor, Gila River Indian Community Geoff Urbina, Managing Director, KeyBanc Capital Markets 23 Monday April2018 2:35 PM - 2:50 PM Refreshment Break Sponsored by: U.S. Bank 23 Monday Aprii201B 2:50 PM - 4:05 PM Track 1: Cryptocurrency and Blockchain: Tribal Implications Could the promised disruption of both cryptocurrencies and blockchain impact the way tribal governments trade and record transactions? If there is an impact, what are the implications? Our panel of experts will discuss the impacts of using a universal currency for trade and the possibility of a wider adoption within and between tribal governments. In addition to currencies, and possibly more valuable for sovereignty purposes, is using a tribal government blockchain system that records transactions between two parties efficiently and in a verifiable and permanent way. This may have real and practical impacts for sovereignty and administrative purposes. Moderator/Speaker: Aaron Klein, Economic Advisor, NAFOA Speakers: Alison Grigonis, Senior Attorney, Dorsey & Whitney LLP Christopher s. Spicer, Partner, Akin Gump Strauss Hauer & Feld, LLP Track 2: Big Changes to the 477 Program: An Opportunity to Strengthen Grants The Indian Employment, Training and Related Services Act of 1992 (477 Program) was recently amended by Public Law No: 115-93. The 477 Program was a proven example of promoting tribal self-determination as it provided flexibility in deciding https://nafoa.org/events/36th-annual-conference/agendas 417 Public Packet 144 of 303 @nafoaorg 1 Agenda- 36th Annual Conference 3/21/2018 Date Time Event how tribes spend federal funds for similar program objectives. The new law includes new rules for grant approvals a streamlined way of receiving grant awards from up to ten agencies all coordinated through the Department of Interior. This session will provide information on program participation, the grants management and compliance process, and how the recently passed law impacts the existing 477 programs. Moderator: Katie Klass, Attorney, Hobbs Strauss Dean & Walker, LLP Speakers: Kenneth LeMieux, DWD Specialist/AOTR, U.S. DOI-BIA-OIS-Division of Workforce Development Senta Rowan, IDC/Grant Management Accountant, Citizen Potawatomi Nation Lorenda Sanchez, Executive Director, California Indian Manpower Consortium, Inc. Margaret Zientek, Citizen Potawatomi Nation Track 3: Retirement Plans 101: Understanding Tribal Government Options Administering tribal government retirement plans requires an understanding of federal, state, and tribal law. Making matters more complicated, ERISA laws require that tribal governments provide different retirement plans to their employees according to the type of employer, class of employee, and objective. Elected officials also have a very different set of options when it comes to social security eligibility and contributions. This session will review the different types of plan options, eligibility, and the various ways to set up efficient plans and monitor retirement plans as fiduciaries. Moderator: Robert Yoder, Attorney, Yoder & Langford, P.C. Speakers: Matthew D. Gelfand, Managing Director, Senior Economist and Senior Investment Advisor, Rockefeller Capital Management Doug lgel, CIMA®, AIF®, Director, Retirement Plan Services, Beacon Pointe Advisors Azadeh jasmine Tavakoli, THRP, Human Resource Director, Sac & Fox Tribe of the Mississippi in Iowa 23 Monday April2018 4:10 PM - 5:25 PM Breakout Sessions Track 1: Seeding Capital for Growing an Economy Tribal governments have acquired or started federally-chartered banks and Community Development Financial Institutions for a number of reasons. Some are trying to address the lack of capital and credit in their communities, while others see it as an opportunity to build out banking and credit services for expansion while creating businesses and jobs skills at home. Access to capital is a necessity in building out any economy. We will explore the option of buying or creating a federally-chartered bank and developing other financial institutions, such as CDFI's that serve communities. Join the session to learn from their successes and mishaps along the way. Moderator: David Black, Community Development Expert, Office of the Comptroller of Currency https:/lnafoa.org/events/36th~annual-conference/agendas 5(1 Public Packet 145 of 303 @nafoaorg 1Agenda. 36th Annual Conference 3/21/2018 Date Time Event Speakers: David Clay, Assistant Deputy Comptroller, Office of the Comptroller of Currency Robert Gaffney, Senior Licensing Analyst, Office of the Comptroller of Currency Clint Hastings, CDFI Fund, Department of the Treasury jenny Small, Attorney, Office of the Comptroller of Currency Track 2: Internal Controls: Top Reasons Your Tribe Got Hacked Governments are using automation and integration of cloud-based processes now more than ever. While these services increase the ease and administrative efficiency in many respects, some tribes have recently found that they also present challenges in maintaining the integrity and control of information. In this session, we'll discuss some of the challenges tribes have run into when relying on external technologies, as well as, ways to strengthen internal controls to protect tribal government information and assets. Moderator/Speaker: Matt Borkowski, Senior Technical Account Executive, Arctic IT Speakers: Troy Hawes, Senior Manager, Moss Adams Chris Luter, CIO, Forest County Potawatomi Track 3: Risk Management: Unique Considerations Needed for Protecting Your Government Indian Country has unique obligations and ways to manage risks as governments and as g [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A249917740bf95936. Public record. Not legal advice.