# Oneida Business Committee (2021) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A23ffdc25e1bff345 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 231 Oneida Business Committee Regular Meeting 8:30 AM Wednesday, August 25, 2021 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. NOTICE Effective August 20, 2021, the Norbert Hill Center Administrative Offices are closed to the public; this include OBC meetings. Any person who has comments or questions regarding open session items may submit them via e-mail to the OBC at Secretary@oneidanation.org no later than the close of business the day before the OBC meeting. Any comments or questions received shall be noticed to the OBC and entered into the record as a handout by the Business Committee Support Office. The meeting will also be conducted using Microsoft Teams, please contact the BC Support Office at 920-869-4364 for instructions on how to join virtually. The decision to close Norbert Hill Center Administrative Offices to the public is due to both the rise in COVID-19 cases throughout both Brown and Outagamie Counites, as well as to ensure compliance with protocols relating to public access to the Oneida Nation High School. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA Oneida Business Committee Regular Meeting Agenda Page 1 of 7 August 25, 2021 Public Packet IV. V. 2 of 231 OATH OF OFFICE A. Oneida Election Board - Melinda K. Danforth, Stephanie Metoxen, and Pamela Nohr Sponsor: Lisa Liggins, Secretary B. Oneida ESC Group, LLC, Board of Managers - John Breuninger Sponsor: Lisa Liggins, Secretary C. Oneida Land Claims Commission - Dakota A. Webster Sponsor: Lisa Liggins, Secretary D. Oneida Land Commission - Sherrole Benton, Donald McLester, and Fred Muscavitch Sponsor: Lisa Liggins, Secretary E. Oneida Legal Resource Center - Tsyoslake House Sponsor: Lisa Liggins, Secretary F. Oneida Nation School Board - Barbara J. Cornelius, Vicki Cornelius and Melinda K. Danforth Sponsor: Lisa Liggins, Secretary G. Oneida Nation Commission on Aging - Julie Barton, Barbara J. Cornelius, Dellora Cornelius, Mike Denny, Janice McLester and Winnifred Thomas Sponsor: Lisa Liggins, Secretary H. Oneida Personnel Commission - Twylite Moore Sponsor: Lisa Liggins, Secretary I. Oneida Trust Enrollment Committee - Dylan Benton and Jennifer Hill-Kelley Sponsor: Lisa Liggins, Secretary MINUTES A. VI. Approve the August 11, 2021, regular Business Committee meeting minutes Sponsor: Lisa Liggins, Secretary RESOLUTIONS A. Adopt resolution entitled Rescinding resolution # BC-12-27-17-A and Removing the Maximum Vehicle Fuel Purchase Restriction Sponsor: James Petitjean, Interim Retail General Manager Oneida Business Committee Regular Meeting Agenda Page 2 of 7 August 25, 2021 Public Packet VII. VIII. 3 of 231 APPOINTMENTS A. Determine next steps regarding four (4) vacancies - Anna John Resident Centered Care Community Board Sponsor: Lisa Liggins, Secretary B. Determine next steps regarding four (4) vacancies - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Liggins, Secretary STANDING COMMITTEES A. B. FINANCE COMMITTEE 1. Accept the August 2, 2021, regular Finance Committee meeting minutes Sponsor: Tina Danforth, Treasurer 2. Accept the August 16, 2021, regular Finance Committee meeting minutes Sponsor: Tina Danforth, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. IX. Accept the August 4, 2021, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman STANDING ITEMS A. ARPA FRF Updates and Requests/Proposals 1. Adopt resolution entitled Obligation for CIP #15-001, Food Innovation Center, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Sponsor: Larry Barton, Chief Financial Officer 2. Adopt resolution entitled Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Sponsor: Larry Barton, Chief Financial Officer 3. Adopt resolution entitled Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Sponsor: Larry Barton, Chief Financial Officer Oneida Business Committee Regular Meeting Agenda Page 3 of 7 August 25, 2021 Public Packet X. XI. 4 of 231 NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Thermo Scientific Portable Analytical Instruments Inc. terms and conditions of sale - file # 2021-0406 Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission B. Consider request for an ARPA Education Program for the Fall 2021 Sponsor: Mary Graves, Tribal Member C. Approve the Higher Education request to post one (2) tribal contribution funded Administrative Assistant Sponsor: Mark W. Powless, General Manager D. Accept the April/May 2020 hotel placement program report Sponsor: Mark W. Powless, General Manager REPORTS (This section of the agenda is scheduled to being at 10:00 a.m.) A. OPERATIONAL 1. Accept the Comprehensive Health Division FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 2. Accept the Environmental, Health, Safety, Land and Agriculture Division FY2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 3. Accept the Governmental Services Division FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 4. Accept the Public Works Division FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 5. Accept the Management Information Systems FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 6. Accept the Tribal Action Plan FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 7. Accept the Big Bear Media FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 8. Accept the Education and Training FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager 9. Accept the Grants FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager Oneida Business Committee Regular Meeting Agenda Page 4 of 7 August 25, 2021 Public Packet 5 of 231 B. C. D. E. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Anna John Resident Centered Care Community Board FY-2021 3rd quarter report Sponsor: Joshua Hicks, Interim Chair/Anna John Resident Centered Care Community Board 2. Accept the Oneida Police Commission FY-2021 3rd quarter report Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Election Board FY-2021 3rd quarter report Sponsor: Candace House, Chair/Oneida Election Board 2. Oneida Gaming Commission FY-2021 3rd quarter report (not submitted) Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission 3. Accept the Oneida Land Commission FY-2021 2nd quarter report Sponsor: Becky Webster, Chair/Oneida Land Commission 4. Accept the Oneida Nation School Board FY-2021 3rd quarter report Sponsor: Aaron Manders, Chair/Oneida Nation School Board 5. Accept the Oneida Trust Enrollment Committee FY-2021 3rd quarter report Sponsor: Debbie Danforth, Chair/Oneida Trust Enrollment Committee STANDING COMMITTEES 1. Accept the Quality of Life Committee FY-2021 3rd quarter report Sponsor: Marie Summers, Councilwoman 2. Accept the Community Development Planning Committee FY-2021 3rd quarter report Sponsor: Brandon Stevens, Vice-Chairman 3. Accept the Legislative Operating Committee FY-2021 3rd quarter report Sponsor: David P. Jordan, Councilman 4. Accept the Finance Committee FY-2021 3rd quarter report Sponsor: Tina Danforth, Treasurer OTHER 1. Accept the Oneida Youth Leadership Institute Board FY-2021 3rd quarter report Sponsor: Mark W. Powless, General Manager Oneida Business Committee Regular Meeting Agenda Page 5 of 7 August 25, 2021 Public Packet XII. 6 of 231 GENERAL TRIBAL COUNCIL A. XIII. Consider additional materials regarding Comprehensive Housing processes for the tentatively scheduled December 13, 2021, special General Tribal Council meeting Sponsor: Lisa Liggins, Secretary EXECUTIVE SESSION A. B. REPORTS 1. Accept the July 2021 Treasurer's report (11:30 a.m.) Sponsor: Tina Danforth, Treasurer 2. Accept the Intergovernmental Affairs, Communications, and Self-Governance August 2021 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 3. Accept the Emergency Management FY-2021 3rd quarter report Sponsor: Kaylynn Gresham, Director/Emergency Management 4. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 5. Accept the Chief Financial Officer August 2021 report Sponsor: Larry Barton, Chief Financial Officer 6. Accept the General Manager report Sponsor: Mark W. Powless, General Manager AUDIT COMMITTEE 1. Accept the Audit Committee FY-2021 3rd quarter report Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 6 of 7 August 25, 2021 Public Packet 7 of 231 C. XIV. NEW BUSINESS 1. Approve amendment #2 - HRD Area Manager employment contract - file # 2021-0328 Sponsor: Lisa Liggins, Secretary 2. Review application(s) for four (4) vacancies - Anna John Resident Centered Care Community Board Sponsor: Lisa Liggins, Secretary 3. Review application(s) for four (4) vacancies - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Liggins, Secretary 4. Accept the August 3, 2021, regular OBC Officer meeting notes Sponsor: Jessica Vandekamp, Employee Relations Representative ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 7 of 7 August 25, 2021 Public Packet 8 of 231 Oneida Election Board - Melinda K. Danforth, Stephanie Metoxen, and Pamela Nohr Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 9 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Election Board Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Election Board – Melinda K. Danforth, Stephanie Metoxen and Pamela Nohr. §105.9-1 All appointed and elected positions are official upon taking an oath during a regular or special Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 10 of 231 Oneida ESC Group, LLC, Board of Managers - John Breuninger Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 11 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 20, 2021 RE: Oath of Office – Oneida Esc Group, LLC Board of Managers Background On August 11, 2021 the Oneida Business Committee appointed John Breuninger to the Oneida ESC Group, LLC Board of Managers. A good mind. A good heart. A strong fire. Public Packet 12 of 231 Oneida Land Claims Commission - Dakota A. Webster Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 13 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Land Claims Commission Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Land Claims Commission – Dakota Webster §105.9-1 All appointed and elected positions are official upon taking an oath during a regular or special Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 14 of 231 Oneida Land Commission - Sherrole Benton, Donald McLester, and Fred Muscavitch Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 15 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Land Commission Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Land Commission – Sherrole Benton, Donald McLester, and Fred Muscavitch §105.9-1 All appointed and elected positions are official upon taking an oath during a regular or special Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 16 of 231 Oneida Legal Resource Center - Tsyoslake House Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 17 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Legal Resource Center Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Legal Resource Center – Tsyoslake House A good mind. A good heart. A strong fire. Public Packet 18 of 231 Oneida Nation School Board - Barbara J. Cornelius, Vicki Cornelius and Melinda K. Danforth Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 19 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Nation School Board Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Nation School Board – Barbara J. Cornelius, Vicki Cornelius, and Melinda K. Danforth §105.9-1 All appointed and elected positions are official upon taking an oath during a regular or special Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 20 of 231 Oneida Nation Commission on Aging - Julie Barton, Barbara J. Cornelius, Dellora Cornelius, Mike Denny, Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 21 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Nation Commission on Aging Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Nation Commission on Aging – Julie Barton, Barbara J. Cornelius, Dellora Cornelius, Mike Denny, Janice McLester, and Winnifred Thomas §105.9-1 All appointed and elected positions are official upon taking an oath during a regular or special Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 22 of 231 Oneida Personnel Commission - Twylite Moore Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 23 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Personnel Commission Background On March 11, 2020 the Oneida Business Committee appointed Twylite Moore to the Oneida Personnel Commission, however, Twylite was unable to take her oath of office due to the COVID-19 pandemic. “Motion by Jennifer Webster to appoint Twylite Moore to the Oneida Personnel Commission with a term ending March 31, 2025, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Opposed: Kirby Metoxen Abstained: Lisa Summers” On March 19, 2021 a COVID-19 there was a Core Decision Making Team Declaration for the Suspension of all non-emergent expenses & stipends and activity by certain boards, committees, and commissions. This declaration included the Personnel Commission On April 8, 2020 the Oneida Personnel Commission was placed in temporary closure status by BC Resolution 04-08-20-B. This resolution also discontinued oaths of office. BC Resolution 04-14-21-B authorized the boards, committee, and commissions to start meeting virtually effective June 14, 2021, if needed. The Oneida Personnel Commission has not started meeting yet, but in anticipation of FY2022, the Business Committee Support Office reached out to Twylite and she confirmed that she is still interested in serving on the commission. Oneida Personnel Commission – Twylite Moore A good mind. A good heart. A strong fire. Public Packet 24 of 231 Oneida Trust Enrollment Committee - Dylan Benton and Jennifer Hill-Kelley Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 25 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Oath of Office – Oneida Trust/Enrollment Committee Background On July 10, 2021 the Oneida 2021 Special Election was held. On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election Final Report and declared the official results. Oneida Trust/Enrollment Committee – Dylan Benton and Jennifer Hill-Kelley §105.9-1 All appointed and elected positions are official upon taking an oath during a regular or special Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 26 of 231 DRAFT Approve the August 11, 2021, regular Business Committee meeting minutes Oneida Business Committee Regular Meeting 8:30 AM Wednesday, August 11, 2021 BC Conference Room, 2nd floor, Norbert Hill Center Minutes REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, Council members: David P. Jordan, Kirby Metoxen, Marie Summers (via Microsoft Teams1); Not Present: Council members: Daniel Guzman King, Jennifer Webster; Arrived at: Treasurer Tina Danforth at 8:34 a.m. Others present: Jo Anne House, Larry Barton, Mark W. Powless, Nancy Barton, Danelle Wilson (via Microsoft Teams), Melinda J. Danforth (via Microsoft Teams), Lori Elm (via Microsoft Teams), Kristal Hill (via Microsoft Teams), Lori Hill (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Rae Skenandore (via Microsoft Teams), Donald Miller (via Microsoft Teams), Debbie Melchert (via Microsoft Teams), Melanie Burkhart (via Microsoft Teams), Amy Spears (via Microsoft Teams), Jessica Vandekamp (via Microsoft Teams), Robert Dempsey (via Microsoft Teams), Ravinder Vir (via Microsoft Teams), Candace House (via Microsoft Teams), Melissa Metoxen (via Microsoft Teams), Carol Mitchell (via Microsoft Teams), Chad Fuss (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Nic Reynolds (via Microsoft Teams), James Petitjean (via Microsoft Teams); I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:32 a.m For the record: Councilman Daniel Guzman King and Councilwoman Jennifer Webster are on vacation. Councilwoman Marie Summers is attending virtually. II. OPENING (00:00:27) Opening provided by Councilman Kirby Metoxen. 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 13 August 11, 2021 Public Packet 27 of 231 DRAFT III. ADOPT THE AGENDA (00:00:45) Treasurer Tina Danforth arrived at 8:34 p.m. Motion by David P. Jordan to adopt the agenda with two (2) changes [1) before the Travel Requests section, add "Travel Reports" section and item entitled "Approve the travel report - Treasurer Tina Danforth - Reservation Economic Summit 2021 - Las Vegas, NV - July 18-20, 2021; and 2) delete item entitled "Approve the travel request - Secretary Lisa Liggins - Wisconsin Legislature Public Hearing Madison, WI - August 16-17, 2021"], seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster IV. MINUTES A. Approve the July 28, 2021, regular Business Committee meeting minutes (00:04:58) Sponsor: Lisa Liggins, Secretary Motion by Kirby Metoxen to approve the July 28, 2021, regular Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster B. Approve the August 4, 2021, emergency Business Committee meeting minutes (00:05:44) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to approve the August 4, 2021, emergency Business Committee meeting minutes, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 2 of 13 August 11, 2021 Public Packet 28 of 231 DRAFT V. RESOLUTIONS A. Adopt resolution entitled Grant Application to the National Telecommunications and Information Administration for the Tribal Broadband Grant Program to Improve Broadband Connectivity on the Reservation (00:06:17) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to adopt resolution 08-11-21-A Grant Application to the National Telecommunications and Information Administration for the Tribal Broadband Grant Program to Improve Broadband Connectivity on the Reservation, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster For the record: Councilman Kirby Metoxen stated I think for this grant, the purpose of the grant, the application requires an authorizing resolution from the tribal government for applying for the grant, that was interesting. B. Enter the e-poll results into the record regarding the adopted resolution # 08-0321-A Setting Public Gathering Guidelines During Public Health State of Emergency - COVID-19 (00:09:19) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding the adopted resolution # 0803-21-A Setting Public Gathering Guidelines During Public Health State of Emergency - COVID-19, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster VI. APPOINTMENTS A. Determine next steps regarding one (1) vacancy - Oneida ESC Group, LLC - Board of Managers (00:09:54); (02:21:30) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to defer this item until after executive session, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Item VII.A.1. was addressed next. Motion by Lisa Liggins to appoint John Breuninger to the Oneida ESC Group, LLC - Board of Managers with a term ending June 30, 2024, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Item XIII.A.1. was addressed next. Oneida Business Committee Regular Meeting Minutes Page 3 of 13 August 11, 2021 Public Packet 29 of 231 DRAFT VII. STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. Accept the July 21, 2021 Legislative Operating Committee meeting minutes (00:10:39) Sponsor: David P. Jordan, Councilman Motion by Lisa Liggins to accept the July 21, 2021 Legislative Operating Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers Abstained: Kirby Metoxen Not Present: Daniel Guzman King, Jennifer Webster VIII. STANDING ITEMS A. ARPA FRF Updates and Requests/Proposals No submissions to consider. IX. TRAVEL REPORTS A. Approve the travel report - Treasurer Tina Danforth - Reservation Economic Summit 2021 - Las Vegas, NV - July 18-20, 2021 (00:11:29) Sponsor: Tina Danforth, Treasurer Motion by Lisa Liggins to approve the travel report from Treasurer Tina Danforth for the Reservation Economic Summit 2021 in Las Vegas, NV - July 18-20, 2021, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster X. TRAVEL REQUESTS A. Enter the e-poll results into the record regarding the approved travel request for Treasurer Tina Danforth to attend the Reservation Economic Summit 2021 in Las Vegas, NV - July 18-20, 2021 (00:12:17) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel request for Treasurer Tina Danforth to attend the Reservation Economic Summit 2021 in Las Vegas, NV - July 18-20, 2021, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Item XI.C. was addressed next. Oneida Business Committee Regular Meeting Minutes Page 4 of 13 August 11, 2021 Public Packet 30 of 231 DRAFT XI. NEW BUSINESS A. Accept the update regarding the Stroke Prevention in the Wisconsin Native American Population project (00:26:55) Sponsor: Mark W. Powless, General Manager Vice-Chairman Brandon Stevens left at 9:00 a.m. Vice-Chairman Brandon Stevens returned at 9:05 a.m. Motion by Kirby Metoxen to accept the update regarding the Stroke Prevention in the Wisconsin Native American Population project, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Chairman Tehassi Hill recessed the meeting at 9:20 a.m. to 9:30 a.m. Meeting called to order by Chairman Tehassi Hill at 9:30 a.m. Roll call for the record: Present: Chairman Tehassi Hill; Councilman David P. Jordan; Secretary Lisa Liggins; ViceChairman Brandon Stevens; Councilwoman Marie Summers; Not Present: Treasurer Tina Danforth; Councilman Daniel Guzman King; Councilman Kirby Metoxen; Councilwoman Jennifer Webster; B. Accept the 2021 Special Election final report and declare the official results (00:47:45) Sponsor: Candace House, Chair/Oneida Election Board Councilman Kirby Metoxen returned at 9:31 a.m. Treasurer Tina Danforth returned at 9:32 a.m. Motion by Lisa Liggins to accept the 2021 Special Election final report and declare the official results, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Motion by Lisa Liggins to request the Legislative Operating Committee to review the final reports from the Election Board for the 2019 special election (submitted August 14, 2019), the 2020 general election (submitted August 26, 2020), and the 2021 special election (submitted today) to determine if there are any amendments needed to the Election law. Motion failed for lack of support. Item XII.A. was addressed Oneida Business Committee Regular Meeting Minutes Page 5 of 13 August 11, 2021 Public Packet 31 of 231 DRAFT C. Approve the Oneida Head Start request to post grant funded positions: one (1) Teacher, three (3) Teacher's Assistants, and two (2) Bus Monitors (00:13:07) Sponsor: Geraldine Danforth, Area Manager/Human Resources Motion by Kirby Metoxen to approve the Oneida Head Start request to post grant funded positions for one (1) Teacher, three (3) Teacher's Assistants, and two (2) Bus Monitors, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster For the record: Councilman Kirby Metoxen stated they are grant funded positions. D. Authorize the Chairman to electronically submit the Oneida Nation's Notice of Intent to participate in the State Small Business Credit Initiative by August 16, 2021 (00:15:47) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by David P. Jordan to authorize the Chairman to electronically submit the Oneida Nation's Notice of Intent to participate in the State Small Business Credit Initiative by August 16, 2021, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster E. Research Request: Francour-Univ. of Wisconsin/Green Bay-A Breath of Life: My Relational Journey of Reclaiming the Oneida Language - Review recommendation and determine next steps (00:24:00) Sponsor: Jo Anne House, Chief Counsel Motion by Kirby Metoxen to approve the research request, consistent with resolution # BC-05-08-19-A, Research Requests: Review and Approval to Conduct, and, in accordance with: a) resolve #2(3), Ms. Francour is required to submit the final draft research paper for review; b) resolve #2(4), Ms. Francour is required to submit a copy of the published work and can request to present the research findings to the Oneida Business Committee; and c) resolve #5, any further use of this research information is subject to authorization by the Oneida Business Committee., seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Item XI.A. was addressed next. Oneida Business Committee Regular Meeting Minutes Page 6 of 13 August 11, 2021 Public Packet 32 of 231 DRAFT XII. GENERAL TRIBAL COUNCIL A. Determine a tentative date for special General Tribal Council meeting # 1 (Remaining items from the 2020 annual meeting, Nancy Dallas petition, and Sustain Oneida) (01:06:15) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to schedule special General Tribal Council meeting # 1 on Monday, November 15, 2021, with alternate date of Monday, December 6, 2021, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster B. Determine a tentative date for special General Tribal Council meeting #2 (Michael Debraska petition, Lori Elm petition, and Oneida Casino Master Plan) and approve materials (01:24:23) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to reschedule special General Tribal Council meeting # 2 to Monday, December 13, 2021, with alternate date of Thursday, January 6, 2021, and to approve the meeting materials with six (6) noted changes [1) an updated memorandum for Cancelation of General Tribal Council Meeting – COVID Safety will be included to reflect guidelines in BC resolution # 08-03-21-A and any other safety references will be updated accordingly; 2) adjust the agenda by making item entitled "Oneida Casino Master Plan" the last item under the New Business section of the agenda; 3) delete the placeholder for petitioner Michael Debraska's supplemental materials as none were submitted; 4) insert the BC recommendation regarding the Michael Debraska petition for the corresponding placeholder; 5) replace petitioner Lori Elm's supplemental materials, noting she has indicated there are 13 grammar corrections needed and one e-mail address to add; and 6) insert the BC recommendation regarding the Lori Elm petition for the corresponding placeholder], seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens Abstained: Tina Danforth, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Motion by Brandon Stevens to amend the main motion to approve the meeting materials. Motion withdrawn. For the record: Treasurer Tina Danforth stated it's my understanding that the action taken to move the date to December 13th actually cancels the September 16th meeting and as of today, August 11th, I am not clear or sure if we will or will not meet 75% of vaccination infection rates, vaccination rates for the employees and members and what the infection rate will be in the county, will it exceed low on September 16th or not, I can't determine that today which in fact would be the requirement to have a meeting so I'm abstaining. Thank you. Motion by Lisa Liggins that a notice be included in the meeting packet regarding the question of limited capacity due to safety concerns and the impact on a tribal member's constitutional right to attend a meeting, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens Abstained: Tina Danforth, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 7 of 13 August 11, 2021 Public Packet 33 of 231 DRAFT C. Determine a tentative date for special General Tribal Council meeting #3 (FY-2022 budget) and approve materials (01:58:37) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to schedule alternate date of Monday, November 1, 2021, for special General Tribal Council meeting # 3 and approve the meeting materials noting the statement of effect will be replaced, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Motion by Lisa Liggins that the notice regarding the question of limited capacity due to safety concerns and the impact on a tribal member's constitutional right to attend a meeting be included for materials associated with items XII.A., XII.B., and XII.C., seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens Abstained: Tina Danforth, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Motion by Lisa Liggins to direct the Treasurer to bring back a continuing resolution for the FY-2022 budget and for a draft to be reviewed at the September 14, 2021, BC work session, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 8 of 13 August 11, 2021 Public Packet 34 of 231 DRAFT XIII. EXECUTIVE SESSION (02:18:54) Motion by Lisa Liggins to go into executive session at 11:02 a.m., seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Treasurer Tina Danforth and Councilwoman Marie Summers left at 11:45 a.m. The Oneida Business Committee, by consensus, recessed at 11:48 a.m. to 1:30 p.m. Meeting called to by Chairman Tehassi Hill at 1:31 p.m. Councilwoman Marie Summers is attending in person. Roll call for the record: Present: Chairman Tehassi Hill; Councilman David P. Jordan; Secretary Lisa Liggins; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilwoman Marie Summers; Not Present: Treasurer Tina Danforth; Councilman Daniel Guzman King; Councilwoman Jennifer Webster; Treasurer Tina Danforth returned at 2:03 p.m. Motion by David P. Jordan to come out of executive session at 4:15 p.m., seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Item VI.A. was re-addressed next. A. REPORTS 1. Accept the Gaming General Manager FY-2021 3rd quarter report (02:22:16) Sponsor: Louise Cornelius, Gaming General Manager Motion by Brandon Stevens to accept the Gaming General Manager FY-2021 3rd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 9 of 13 August 11, 2021 Public Packet 35 of 231 DRAFT 2. Accept the Human Resource Area Manager FY-2021 3rd quarter report (02:22:32) Sponsor: Geraldine Danforth, Area Manager/Human Resources Motion by Brandon Stevens to accept the Human Resource Area Manager FY-2021 3rd quarter report, seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster 3. Accept the Retail General Manager FY-2021 3rd quarter report (02:22:48) Sponsor: James Petitjean, Interim Retail General Manager Motion by Kirby Metoxen to accept the Retail General Manager FY-2021 3rd quarter report, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster 4. Accept the Joint Marketing FY-2021 3rd quarter report (02:23:03) Sponsor: James Petitjean, Interim Retail General Manager Motion by Kirby Metoxen to accept the Joint Marketing FY-2021 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster 5. Accept the Chief Counsel report (02:23:17) Sponsor: Jo Anne House, Chief Counsel Motion by David P. Jordan to accept the Chief Counsel report, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Motion by Lisa Liggins to authorize Dr. Rebecca Webster’s use of the June 8, 2008, General Tribal Council minutes in her book, “In Defense of Sovereignty: Protecting the Oneida Nation’s Inherent Right to Self-Determination", seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 10 of 13 August 11, 2021 Public Packet 36 of 231 DRAFT 6. Accept the General Manager report (02:23:58) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to accept the General Manager report, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster B. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - Clean Earth Environmental Solutions Inc. mutual confidentiality agreement - file # 2021-0505 (02:24:12) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to approve a limited waiver of sovereign immunity for the Clean Earth Environmental Solutions Inc. mutual confidentiality agreement - file # 2021-0505, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster 2. Review applications for one (1) vacancy - Oneida ESC Group, LLC - Board of Managers (02:24:32) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the discussion regarding the application for one (1) vacancy for the Oneida ESC Group, LLC – Board of Managers as information, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster 3. Review recommendation regarding nomination for the CDC/ATSDR TAC for Bemidji Area Delegate & Authorized Representative and determine next steps (02:24:51) Sponsor: Jennifer Webster, Councilwoman Motion by Marie Summers to authorize the Chairman to sign the letter of nomination for Jennifer Webster to serve as Delegate to CDC/ATSDR Tribal Advisory Committee (TAC) and Debra Danforth to serve as Authorized Representative, and direct Self-Governance to submit the letter to CDC, seconded by David P. Jordan. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 11 of 13 August 11, 2021 Public Packet 37 of 231 DRAFT 4. Review preliminary information regarding possible funding for an employee incentive for front-line workers (02:25:17) Sponsor: Larry Barton, Chief Financial Officer and Geraldine Danforth, Area Manager/Human Resources Motion by David P. Jordan to accept the memorandum from the Chief Financial Officer as information, seconded by Kirby Metoxen. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster 5. Approve amendment #1 - HRD Area Manager employment contract - file # 20210328 (02:25:35) Sponsor: Jessica Vandekamp, Employee Relations Representative Motion by David P. Jordan to approve amendment #1 for the HRD Area Manager employment contract - file # 2021-0328, seconded by Brandon Stevens. Motion withdrawn. Motion by David P. Jordan to approve amendment #1 for the HRD Area Manager employment contract - file # 2021-0328 to extend to September 4, 2021, seconded by Marie Summers. Motion carried: Ayes: David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers Opposed: Tina Danforth, Kirby Metoxen Not Present: Daniel Guzman King, Jennifer Webster 6. Complaint # 2021-DR16-03 - Review and determine next steps (02:27:16) Sponsor: Marie Summers, Councilwoman Motion by Kirby Metoxen to accept complaint # 2021-DR16-03 as having merit, to assign Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, and Councilman Daniel Guzman King to a sub-team to investigate, to assign Treasurer Tina Danforth as an alternate for the sub-team, and to assign Secretary Lisa Liggins to facilitate the processes for the sub-team, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Abstained: David P. Jordan Not Present: Daniel Guzman King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 12 of 13 August 11, 2021 Public Packet 38 of 231 DRAFT 7. Enter the e-poll results into the record regarding the approved engagement letter - Husch Blackwell LLP - file # 2021-0520 (02:27:50) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approved engagement letter with Husch Blackwell LLP - file # 2021-0520, seconded by Brandon Stevens. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster XIV. ADJOURN (02:28:10) Motion by David P. Jordan to adjourn at 4:23 p.m., seconded by Marie Summers. Motion carried: Ayes: Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie Summers Not Present: Daniel Guzman King, Jennifer Webster Minutes prepared by Chad Wilson, Senior Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 13 of 13 August 11, 2021 Public Packet 39 of 231 / / Public Packet 40 of 231 Adopt resolution entitled Rescinding resolution # BC-12-27-17-A and Removing the Maximum Vehicle... Statement of Effect handout Public Packet 41 of 231 Public Packet 42 of 231 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 Oneida, WI 54155 BC Resolution # Leave this line blank Rescinding resolution # BC-12-27-17-A and Removing the Maximum Vehicle Fuel Purchase Restriction WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and 6 WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and 8 9 WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and 11 12 13 14 WHEREAS, the Oneida Business Committee adopted resolution 01-14-09-F on January 14, 2009 on January 14, 2009 in order to require Oneida Retail, currently known as Oneida Retail Enterprise, to apply the motor vehicle fuel tax exemption to all Oneida Tribal Members, regardless of residence; and WHEREAS, the Oneida Business Committee adopted resolution 12-27-17-A in December 27, 2017 to limit the amount of fuel Oneida Tribal Members could purchase up to 30 gallons per transaction to comply with the US Oil Open Roads Loyalty Program: and 20 21 22 WHEREAS, in order to be eligible for the motor vehicle fuel tax exemption the resolution required Oneida Tribal Members to complete a motor vehicle fuel tax exemption application on an annual basis and to provide a valid Tribal ID card at the point of purchase: and 25 26 27 WHEREAS, Oneida Retail Enterprise is no longer affiliated with the Open Roads Loyalty program, and the 30-gallon limit restriction is no longer a factor in purchasing gas tax exempt fuel for Oneida Tribal Members or Non-Tribal Members: and 4 5 7 10 15 16 17 18 19 23 24 28 29 30 31 32 NOW THEREFORE BE IT RESOLVED, that in addition to the requirements contained in resolution BC01-14-09-F, effective September ln 2017 1, 2021, Oneida Retail shall honor the motor vehicle fuel tax exemption for Tribal Members with no limit on the amount of fuel purchased. 33 34 35 36 37 38 PLEASE NOTE: DO NOT include the Certification. The Certification includes the voting record and Secretary 1. signature line and will be added after the adoption of the resolution. If resolution runs to 2 or more pages, make sure to update the header with the TITLE 2. Public Packet 43 of 231 Determine next steps regarding four (4) vacancies - Anna John Resident Centered Care Community Boar Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 44 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Appointment(s) – Anna John Resident Centered Care Community Board Background Four (4) vacancies were posted for the Anna John Resident Centered Care Community Board. One (1) vacancy is to complete term ending July 31, 2022, one (1) vacancy is to complete term ending July 31, 2023 and two (2) vacancies are to complete terms ending July 31, 2024. The vacancies have been posted Since May 7, 2021. The latest application deadline was August 6, 2021 and one (1) application(s) was received for the following applicant(s):  Patricia Moore Select action(s) provided below: 1) accept the selected the applicant(s) and appoint to a term ending July 31, 2022, July 31, 2023 or July 31, 2024 OR 2) reject the selected applicant(s) and oppose the vote**; OR 3) request the Secretary to re-notice the vacancy(ies) A good mind. A good heart. A strong fire. Public Packet 45 of 231 Determine next steps regarding four (4) vacancies - Oneida Nation Veterans Affairs Committee Business Committee Agenda Request 1. Meeting Date Requested: 08/25/21 2. General Information: Session: ☐ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☒ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 46 of 231 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 17, 2021 RE: Appointment(s) – Oneida Nation Veterans Affairs Committee Background Four (4) vacancies were posted for the Oneida Nation Veterans Affairs Committee. One (1) vacancy is to complete term ending December 31, 2022 and three (3) vacancies are to complete terms ending December 31, 2023. The vacancies have been posted Since June 1, 2021. The latest application deadline was August 6, 2021 and three (3) application(s) were received for the following applicant(s):    Benjamin Skenandore Arthur Cornelius Michael Hill Select action(s) provided below: 1) accept the selected the applicant(s) and appoint to a term ending December 31, 2022 or December 31, 2023 OR 2) reject the selected applicant(s) and oppose the vote**; OR 3) request the Secretary to re-notice the vacancy(ies) A good mind. A good heart. A strong fire. Public Packet 47 of 231 Accept the August 2, 2021, regular Finance Committee meeting minutes / / Public Packet 48 of 231 Public Packet 49 of 231 INTERNAL MEMO TO: Finance Committee FR: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Support /Contact DT: August 3, 2021 RE: E-Poll Results - FC Meeting Minutes of Aug. 2, 2021 An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of August 2, 2021. The E-Poll and minutes were sent out yesterday and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: The r e w a s a Ma jo rit y o f 3 F C m em b e r s v o t in g t o a pp rov e t h e Au g . 2 , 2 0 21 Fin an ce Co mmi t t e e M eet ing M in u t e s. FC M emb e rs v ot in g in c lud in g : J en n i f e r W eb st e r , L a r ry B a rt o n a nd P at ri c k St en sl o f f. These Finance Committee Minutes of August 2, 2021 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC SOP’s on Electronic Voting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 50 of 231 FINANCE COMMITTEE REGULAR MEETING August 2, 2021 9:00 A.M ▪ BC Conference Room REGULAR MEETING MINUTES FC MEMBERS PRESENT: Cristina Danforth, Treasurer/FC Chair Kirby Metoxen, BC Council Member Patrick Stensloff, Purchasing Director Larry Barton, CFO/FC Vice-Chair Jennifer Webster, BC Council Member FC MEMBERS UNEXCUSED: Chad Fuss, Asst. Gaming CFO OTHERS PRESENT: Lisa Moore, Michelle Danforth-Anderson, Ron Wurth, Jay Rasmussen and Denise J. Vigue, taking notes I. CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 8:58 A.M. II. APPROVAL OF AGENDA: AUGUST 2, 2021 Motion by Larry Barton to approve the August 2, 2021 FC Meeting Agenda with NB items 5 & 6 reviewed following the Minutes. Seconded by Jennifer Webster. Motion carried unanimously. III. MINUTES: JULY 19, 2021 (Approved via E-Poll on 7/19/21): Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on July 19, 2021 approving the July 19, 2021 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. IV. TABLED BUSINESS: None V. CAPITAL EXPENDITURES: 1. Gaming Arts (6) Slot Machine Purchase David Emerson, Gaming Slots Amount: $109,260. Jay Rasmussen from Slots was present sitting in for David; these are previous free trial games which have performed well so Slots is seeking to purchase them. Motion by Jennifer Webster to approve the Gaming Capital Expenditure with Gaming Arts for the purchase of six slot machines in the amount of $109,260.00. Seconded by Larry Barton. Motion carried unanimously. Page 1 of 5 Finance Committee Meeting Minutes of August 2, 2021 Public Packet 51 of 231 2. Gordon Flesch Company, Inc. Michelle Danforth-Anderson, Big Bear Media Amount: $99,000. Michelle Danforth-Anderson was present and provided information on this contract as well as historic Motion by Jennifer Webster to approve the Capital Expenditure with Gordon Flesch Company, Inc. for the purchase of a Canon color digital press (replacement) in the amount of $99,000.00. Seconded by Kirby Metoxen. Motion carried unanimously. 3. Mavid Construction -Vinyl Flooring Mercie Danforth, Comprehensive Health-OHC Amount: $63,724. No one was present to answer questions the FC had about this request; it was noted that even though this is part of a master construction agreement there needs approval from IHS or BIA for a sole source use; this also should have followed our own procurement process of competitive bidding to avoid the prompting of an audit. Motion by Larry Barton to approve the Capital Expenditure with Mavid Construction for the vinyl flooring purchase and installation in the amount of $63,724.00 contingent upon receiving use approval from the granting agency of a sole source vendor. Seconded by Jennifer Webster. Motion carried unanimously. VII. NEW BUSINESS: Note: All actions taken approving FY2022 Blanket Purchase Orders are contingent upon the FY2022 Budget being approved and or a continuing resolution is passed. 1. FY22 Blanket PO-Graphic Composition, Inc. Ron Wurth, Gaming Promotions Amount: $650,000. This is a three-year agreement beginning in FY22; amount is for FY22; there was a discussion on why the Oneida Printing isn’t used more and the fairness of the bidding process; it would help finding out if vendors see this as a fair competition to bid; also there needs to be a cross functional team that reviews the bids for a more impartial judgement of the bids; something needs to be put in the narrative stating Oneida Printing’s bid was incomplete so this can be seen as a sole source; Ron can check with other vendors on their perception and provide more information in the narrative. Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order request with Graphic Composition, Inc. for promotional direct mailers to customers in the amount of $650,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. Page 2 of 5 Finance Committee Meeting Minutes of August 2, 2021 Public Packet 52 of 231 2. FY22 Blanket PO-Radisson-Lease Space Fees Louise Cornelius, Gaming Administration Amount: $162,144. No one present to answer questions on this and the following two requests. Motion by Jennifer Webster to defer this and the following two items to the next meeting when someone from Gaming can answer questions and when request #4 can be resubmitted with accurate information. Seconded by Kirby Metoxen. Motion carried unanimously. 3. FY22 Blanket PO-Radisson -Comp Items/Svs. Louise Cornelius, Gaming Administration - See Motion in NB Request #2. 4. FY22 Blanket PO-M3-Health & Wellness Louise Cornelius, Gaming Administration - Amount: $1,500,000. Amount: $338,400. See Motion in NB Request #2. The following two requests were reviewed directly following III. 5. M3 Insurance – Annual P&C Premium Payment Lisa Moore, Risk Management Amount: $1,243,552. Lisa Moore was present to discuss this and the following request for insurance premium payments for property and casualty and liability coverages; she provided a detailed overview of the changes most notably the rise in cyber coverage. Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request with M3 Insurance Solutions for the annual property and casualty premium payment in the amount of $1,243,552.00. Seconded by Jennifer Webster. Motion carried unanimously. 6. FY22 Blanket PO-M3 Insurance – Premium Payment Lisa Moore, Risk Management Amount: $298,956. Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order request with M3 Insurance Solutions for the liability premium quarterly payment the amount of $298,956.00. Seconded by Patrick Stensloff. Motion carried unanimously. VI. COMMUNITY FUND: Report: 1. Monthly Community Fund Update for August 2021 Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact /Support Page 3 of 5 Finance Committee Meeting Minutes of August 2, 2021 Public Packet 53 of 231 There was a discussion on the report; including the amount of unused product due to extenuating circumstances surrounding public events; product balance has changed due to the canceling of the Powwow; Denise has already communicated the cancelation with the vendor; and will send update product numbers. There was also a request from earlier this year on changing the name of the Community Fund; the FC agreed on the change. Motion by Jennifer Webster to approve the Community Fund Update Report for August 2021 and to accept changing the name of the Community Fund to the Oneida Finance Fund. Seconded by Kirby Metoxen. Motion carried unanimously. Motion by Jennifer Webster to utilize the product by offering water to the Oneida membership that attend the Aug. 26th; Sept 16th; and Oct. 3rd General Tribal Council meetings. Seconded by Patrick Stensloff. Requests: None IX. EXECUTIVE SESSION: None X. ADMINISTRATIVE /INTERNAL: None XI. FOLLOW UP: None XII. FOR INFORMATION ONLY: 1. FY22-National Indian Gaming Commission Fees Louise Cornelius, Gaming General Manager Motion by Jennifer Webster to accept as FYI the information on the FY2022 National Indian Gaming Commission fees. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Gov’t to Gov’t: State of Wisconsin - FY22-Gaming Compact Fees Louise Cornelius, Gaming General Manager Motion by Jennifer Webster to accept as FYI the government to government agreement with the State of Wisconsin for the FY2022 Gaming Compact fees. Seconded by Patrick Stensloff. Motion carried unanimously. 3. Wisconsin Document Imaging – Copier Fleet Patrick Stensloff, Purchasing Motion by Jennifer Webster to accept as FYI the Wisconsin Document Imaging – copier fleet agreement beginning in FY2022. Seconded by Kirby Metoxen. Motion carried unanimously. Page 4 of 5 Finance Committee Meeting Minutes of August 2, 2021 Public Packet 54 of 231 XIII. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Jennifer Webster. Motion carried unanimously. Time: 10:12 A.M. Minutes submitted by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: August 3, 2021 Page 5 of 5 Finance Committee Meeting Minutes of August 2, 2021 Public Packet 55 of 231 Accept the August 16, 2021, regular Finance Committee meeting minutes / / Public Packet 56 of 231 Public Packet 57 of 231 INTERNAL MEMO TO: Finance Committee FR: DT: RaLinda Ninham-Lamberies, Asst. CFO August 18, 2021 RE: E-Poll Results - FC Meeting Minutes of Aug. 16, 2021 An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of August 16, 2021. The E-Poll and minutes were sent out and concluded August 16, 2021. The results of the completed E-Poll are as follows: E-POLL RESULTS: The r e w as a M ajo ri t y o f 5 F C me mb er s vo t ing t o ap pr ov e t h e Au g . 1 6, 2 0 21 Fin an ce C om mit t e e Me et ing Min ut e s. F C M em be r s vot ing in clu de d: Ki rb y Me t ox en , P at ri c k St e nsl of f & Ch ad Fu ss . These Finance Committee Minutes of August 16, 2021 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC SOP’s on Electronic Voting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 58 of 231 FINANCE COMMITTEE REGULAR MEETING August 16, 2021 ▪ 9:00 A.M Business Committee Conference Room REGULAR MEETING MINUTES FC MEMBERS PRESENT: Larry Barton, CFO/FC Vice-Chair Kirby Metoxen, BC Council Member Chad Fuss, Asst. Gaming CFO Patrick Stensloff, Purchasing Director FC MEMBERS EXCUSED: Cristina Danforth, Treasurer; Jennifer Webster OTHERS PRESENT: and David Emerson, Andrew Doxtater, Deb Gerondale, Connie Danforth, RaLinda Ninham-Lamberies taking notes I. CALL TO ORDER: The FC Meeting was called to order by the FC Vice-Chair at 9:00 A.M. II. APPROVAL OF AGENDA: Motion by Patrick Stensloff to approve the August 16, 2021 FC meeting agenda. Seconded by Chad Fuss. Motion carried unanimously. III. FC MINUTES: August 2, 2021 (Approved via E-Poll on / / ): Motion by Kirby Metoxen to acknowledge the FC E-Poll action taken on August 2, 2021 to approve the August 2, 2021 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. TABLED BUSINESS: IV. Motion by Patrick Stensloff to remove items 1-3 from the table. Seconded by Kirby Metoxen. Motion carried unanimously. 1. Radisson Lease Space Fees Amount: $162,144 Chad Fuss Motion by Kirby Metoxen to approve FY22 Blanket PO for the Radisson Lease Space Fees in the amount of $162,144. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Radisson Comp Items/Services Amount: $1,500,000 Motion by Kirby Metoxen to approve FY22 Blanket PO Radisson-Comp Items/Services in the amount of $1,500,000. Seconded by Patrick Stensloff Motion carried unanimously. Page 1 of 3 DRAFT Finance Committee Meeting Minutes of DATE Public Packet 59 of 231 3. M3 Health and Wellness Amount: $338,400 Motion by Patrick Stensloff to approve FY22 Blanket PO for M3 Health and Wellness with updated documentation. Seconded by Kirby Metoxen. Motion carried unanimously. V. CAPITAL EXPENDITURES: 1. JCM Amount: $76,638 Dave Emerson Motion by Kirby Metoxen to approve Gaming Capital Expenditure to JCM for the purchase of refurbished cash boxes in the amount of $76,638, sole source. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Data Financial Amount: $60,515 Andrew Doxtater Motion by Kirby Metoxen to approve Gaming Capital Expenditure to Data Financial for the purchase of currency counters in the amount of $60,515. Seconded by Patrick Stensloff. Motion carried unanimously. 3. JCM Amount: $200,529 Dave Emerson Motion by Patrick Stensloff to approve Gaming Capital Expenditure to JCM for the purchase of bill validators in the amount of $200,529. Seconded by Kirby Metoxen. Motion carried unanimously. VI. NEW BUSINESS: 1. Hologic Maintenance Agreement Amount: $191,288.90 Deb Gerondale This is a four-year maintenance agreement with annual billing. The four-year contract provides a savings of $48,000. Motion by Kirby Metoxen to approve the four-year maintenance contract to Hologic in the amount of $191,288.90. Seconded by Chad Fuss. Motion carried unanimously. 2. PRN Health Services Amount: $80,000 Connie Danforth The request is for an increase of $80,000 for the remainder of fiscal year 2021. The additional increase is due to COVID. Total of the blanket PO for FY21 to PRN is $129,500. Page 2 of 3 DRAFT Finance Committee Meeting Minutes of DATE Public Packet 60 of 231 Motion by Patrick Stensloff to approve the requested PO increase. Seconded by Chad Fuss. Motion carried unanimously. 3. PRN Health Services Amount: $190,000 Connie Danforth The request is to increase the blanket PO to PRN Health Services for temporary staffing to $190,000. The increase is due to COVID and enhanced State and Federal regulations. The total of the blanket PO is $1,040,000. Motion by Kirby Metoxen to approve the requested increase. Seconded by Patrick Stensloff. Motion carried unanimously. VII. DONATIONS or COMMUNITY FUND: Report: Donation report provided by CFO. Motion to accept report as FYI by Patrick Stensloff, seconded by Kirby Metoxen. Motion carried unanimously. Request(s): None VIII. IX. EXECUTIVE SESSION: None ADMINISTRATIVE /INTERNAL: 1. Finance Committee FY21 Third Quarter Report to the BC Motion to accept report to the Business Committee by Kirby Metoxen, seconded by Chad Fuss. Motion carried unanimously. X. FOLLOW UP: None XI. FOR INFORMATION ONLY: 1. Gov’t to Gov’t – Brown County Service Agreement Motion to accept as FYI by Chad Fuss, seconded by Patrick Stensloff. Motion carried unanimously. XII. ADJOURN: Motion to adjourn at 9:20 AM. Motion carried unanimously. Minutes submitted by: RaLinda Ninham-Lamberies, Assistant Chief Financial Officer & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: Page 3 of 3 DRAFT Finance Committee Meeting Minutes of DATE Public Packet 61 of 231 Accept the August 4, 2021, regular Legislative Operating Committee meeting minutes / / Public Packet 62 of 231 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center August 4, 2021 9:00 a.m. Present: David P. Jordan, Marie Summers, Jennifer Webster, Kirby Metoxen Excused: Daniel Guzman King, Others Present: Clorissa N. Santiago, Kristen Hooker, Kristal Hill, Rhiannon Metoxen, Lawrence Barton, Brooke Doxtator, Shannon Davis, Justin Nishimoto (Microsoft Teams), Eric Boulanger (Microsoft Teams), Kaylynn Gresham (Microsoft Teams), Michelle Braaten (Microsoft Teams), Reynold Danforth (Microsoft Teams) I. Call to Order and Approval of the Agenda David P. Jordan called the August 4, 2021, Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Marie Summers to adopt the agenda as is; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be Approved 1. July 21, 2021 LOC Meeting Minutes Motion by Jennifer Webster to approve the minutes of July 7, 2021 and forward to the Oneida Business Committee; seconded by Marie Summers. Kirby Metoxen abstained. Motion carried. III. Current Business 1. Public Peace Law Motion by Jennifer Webster to approve the draft of the Public Peace law and the fiscal impact statement request memorandum and forward to the Finance Department directing that a fiscal impact statement be prepared and submitted to the LOC by August 18, 2021; seconded by Kirby Metoxen. Motion carried unanimously. 2. Furlough Law Amendments Motion by Marie Summers to approve the Furlough law amendments draft and direct that a legislative analysis be prepared for consideration at the next LOC meeting; seconded by Kirby Metoxen. Motion carried unanimously. IV. New Submissions 1. Oneida Nation Emergency Planning Committee Bylaws Amendments Motion by Kirby Metoxen to add the Oneida Nation Emergency Planning Committee bylaws amendments to the Active Files List with David Jordan as the sponsor; seconded by Jennifer Webster. Motion carried unanimously. V. Additions VI. Administrative Items Legislative Operating Committee Meeting Minutes of August 4, 2021 Page 1 of 2 Public Packet VII. 63 of 231 Executive Session VIII. Adjourn Motion by Jennifer Webster to adjourn at 9:23 a.m.; seconded by Marie Summers. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of August 4, 2021 Page 2 of 2 Public Packet 64 of 231 Adopt resolution entitled Obligation for CIP #15-001, Food Innovation Center, Utilizing American Rescue.. / / Public Packet 65 of 231 Public Packet 66 of 231 Oneida Nation Post Office Box 365 Phone: (920)869--2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # Leave this line blank Obligation for CIP #15-001, Food Innovation Center, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has received federal funds through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and WHEREAS, the Oneida Business Committee has approved application of ARPA funds to lost revenue and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the “Lost Revenue” line (ARPA FRF LR) in the Investment Report; WHEREAS, the Oneida Business Committee has determined that these funds should be used as set out in resolution # BC-06-09-21-B, as amended by resolution # BC-06-23-21-C which designates percentage allocations of ARPA FRF LR to eight areas of use (percentages rounded) – x Direct Membership Assistance, 45% of funds; x Housing, 17% of funds; x Food and Agriculture, 12% of funds; x Education, 6% of funds; x Culture and Language, 10% of funds; x Revenue Generations, 2% of funds; x Government Roles and Responsibilities, 3% of funds; x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and WHEREAS, CIP #15-001 is a construction project to build a Food Innovation Center; and WHEREAS, the Project Owner for the proposed project is requesting $7,155,000 obligated from the ARPA FRF LR, Food and Agriculture category; and WHEREAS, this project will be concluded no later than September 30, 2023; and WHEREAS, The Oneida Business Committee has reviewed the proposed project; and NOW THEREFORE BE IT RESOLVED, that CIP #15-001, Food Innovation Center project, in the amount of $7,155,000 from ARPA FRF LR, Food and Agriculture category with [insert name] assigned as the Project Owner. Public Packet 67 of 231 BC Resolution # _______ Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Page 2 of 2 44 45 46 47 NOTES: 1. At the July 15th work session, the Oneida Business Committee arrived at consensus to fund this project out of the Food and Agriculture category. 2. The CIP list identified $7,155,000 million to fully fund this project at the work session on July 15th. Public Packet 68 of 231 Adopt resolution entitled Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue.. / / Public Packet 69 of 231 Public Packet 70 of 231 Oneida Nation Post Office Box 365 Phone: (920)869--2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # Leave this line blank Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has received federal funds through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and WHEREAS, the Oneida Business Committee has approved application of ARPA funds to lost revenue and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the “Lost Revenue” line (ARPA FRF LR) in the Investment Report; WHEREAS, the Oneida Business Committee has determined that these funds should be used as set out in resolution # BC-06-09-21-B, as amended by resolution # BC-06-23-21-C which designates percentage allocations of ARPA FRF LR to eight areas of use (percentages rounded) – x Direct Membership Assistance, 45% of funds; x Housing, 17% of funds; x Food and Agriculture, 12% of funds; x Education, 6% of funds; x Culture and Language, 10% of funds; x Revenue Generations, 2% of funds; x Government Roles and Responsibilities, 3% of funds; x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and WHEREAS, CIP #23-005 is a construction project to build residential home sites at Cattail Marsh; and WHEREAS, the Project Owner for the proposed project is requesting $1,579,000 obligated from the ARPA FRF LR, Housing category; and WHEREAS, this project will be concluded no later than September 30, 2023; and WHEREAS, The Oneida Business Committee has reviewed the proposed project; and NOW THEREFORE BE IT RESOLVED, that CIP #23-005, Residential Home Sites project, in the amount of $1,579,000 from ARPA FRF LR, Housing category with [insert name] assigned as the Project Owner. Public Packet 71 of 231 BC Resolution # _______ Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Page 2 of 2 44 45 46 47 NOTES: 1. At the July 15th work session, the Oneida Business Committee arrived at consensus to fund this project out of the Housing category. 2. The CIP list identified $1,579,000 million to fully fund this project at the work session on July 15th. Public Packet 72 of 231 Adopt resolution entitled Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue... / / Public Packet 73 of 231 Public Packet 74 of 231 Oneida Nation Post Office Box 365 Phone: (920)869--2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # Leave this line blank Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has received federal funds through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and WHEREAS, the Oneida Business Committee has approved application of ARPA funds to lost revenue and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the “Lost Revenue” line (ARPA FRF LR) in the Investment Report; WHEREAS, the Oneida Business Committee has determined that these funds should be used as set out in resolution # BC-06-09-21-B, as amended by resolution # BC-06-23-21-C which designates percentage allocations of ARPA FRF LR to eight areas of use (percentages rounded) – x Direct Membership Assistance, 45% of funds; x Housing, 17% of funds; x Food and Agriculture, 12% of funds; x Education, 6% of funds; x Culture and Language, 10% of funds; x Revenue Generations, 2% of funds; x Government Roles and Responsibilities, 3% of funds; x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and WHEREAS, CIP #21-111 is a construction project to build apartments made up of two- and threebedroom units; and WHEREAS, the Project Owner for the proposed project is requesting $__ million obligated from the ARPA FRF LR, Housing category; and WHEREAS, this project will be concluded no later than September 30, 2024; and WHEREAS, The Oneida Business Committee has reviewed the proposed project; and NOW THEREFORE BE IT RESOLVED, that CIP #21-111, Multi-Family Housing project, in the amount of $__ million from ARPA FRF LR, Housing category with [insert name] assigned as the Project Owner. Public Packet 75 of 231 BC Resolution # _______ Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds Page 2 of 2 44 45 46 47 48 49 NOTE: 1. At the July 15th work session, the Oneida Business Committee arrived at consensus to fund this project out of the Housing category. 2. The CIP list identified $7.9 million for this project. At the work session on July 15th it was identified that the $7.9 million may not be sufficient to build an apartment complex and the related infrastructure of utilities and roads. It was suggested that this be increased to $12 million. Public Packet 76 of 231 Approve a limited waiver of sovereign immunity - Thermo Scientific Portable Analytical Instruments Inc.... Public Packet 77 of 231 Public Packet 78 of 231 Public Packet 79 of 231 Public Packet 80 of 231 Public Packet 81 of 231 Public Packet 82 of 231 Public Packet 83 of 231 Public Packet 84 of 231 Public Packet 85 of 231 Public Packet 86 of 231 Public Packet 87 of 231 Public Packet 88 of 231 Public Packet 89 of 231 Public Packet 90 of 231 Public Packet 91 of 231 Public Packet 92 of 231 Public Packet Consider request for an ARPA Education Program for the Fall 2021 93 of 231 Public Packet 94 of 231 Public Packet 95 of 231 Approve the Higher Education request to post one (2) tribal contribution funded Administrative Assistant Oneida Business Committee Agenda Request 1. Meeting Date Requested: 8 / 25 / 21 2. General Information: Session: [8] Open D Executive - See instructions for the applicable laws, then choose one: Agenda Header: �!N_ e_w_B_u_si_ n_es_ s_ --------------------------� D Accept as Information only [8] Action - please describe: BC approval for Oneida Higher Ed. Dept. to immediately bring back our Full Time (40 Hr/Week) Administrative Assistant, which was layed off and eventually termed out in March 2021. Currently this position is not budgeted for in fy21, funds need to be located. With need immediate we'd like to bring back position back as an ET. 3. Supporting Materials D Report D Resolution [8] Other: D Contract 1.IMemo of Request 3. N umber of Client Applicants and history of same 2.lsupporting Documentation from H.E. Staff 4. Community Events which anticipated to begin D Business Committee signature required 4. Budget Information D Budgeted - Tribal Contribution D Budgeted - Grant Funded [8] Unbudgeted 5. Submission Authorized Sponsor / Liaison: Mark Powless, General Manager Primary Requestor/Submitter: Mitch Metoxen, Oneida Higher Education Manager Additional Requestor: Additional Requestor: Your Name, Title/ Dept. or Tribal Member Name, Title/ Dept. Name, Title/ Dept. Page1of2 GI Public Packet 96 of 231 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Prior to Covid and closure of casino, Oneida Higher Ed. Dept. had 5 employees, (1 Manager, 3 Higher Education Advisors, and 1 Administrative Assistant). Due to mandatory layoffs and eventually denial of recall, we've lost 1 Higher Education Advisor and our Admin. Asst. As of Jan. 1, 2021 we are back to original Tiered Funding of Oneida Higher Ed. Scholarship. Between this and colleges and campuses opening back up our clients and H.E. Applicants are rising back to pre-covid levels. We are also on the cusp of opening our doors and beginning our community events, e.g.; High School Visits, College Visits, Financial Aid Workshops, High School College Fair, Health Career Fair, Adult College Fairs, Oneida Social Service Group Presentations, Oneida High School Summer Workshops, Purcell Powless (College Come Back Program), Graduation Luncheon, and other planned events like Student Panel Presentations, Welcome NWTC Students, Career Trades Expo, HRD collaboration. The combination of increased clients, increased spending of scholarship and beginning our community events/collaborations make our Administrative Position vital for proper community service. This position, being an immediate request can be ET. Note from Secretary Liggins -- If supported the appropriate motion would be: Accept the Chief Financial Officer input provided in accordance with section 121.8-3.(a) and approve the Higher Education request to post one (1) tribal contribution funded Administrative Assistant 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 97 of 231 Public Packet 98 of 231 Public Packet 99 of 231 Job Title: Job #: Department: Position Grade: Division: Name of Supervisor completing this form: Title of Supervisor completing this form: Phone #: How many positions currently budgeted with similar or identical titles within your department? Does this position deliver direct services to the Customer? Yes No If yes, please explain: Please attach the following: Department Organizational chart to include all Employee s names and titles and must include vacancies. Copy of Approved, Budgeted Workforce Levels for the department this Position is within. Any industry standards you may have to support the position requested. % Grant Funded Grants $ % Tribal Contribution: Tribal Contribution $ : If grant funded, what is the length of the grant? Public Packet 100 of 231 Questions Regarding the Position Is this a Revenue Generating Position?: Yes Is this a Regulatory/Compliance Position?: Is this a Health or Safety Position?: No Yes Yes Please explain: No No Is this a Position which Provides Services to Youth and/or Elders?: Please explain: Please explain: Yes No Please explain: Additional Information If this position is not filled, what is the impact to the department, division, and community? Approvals for Posting and/or Filling the Requested Position Approval: Please Check Yes No If at any time a level denies this request, return it to the Requesting Supervisor. Requesting Supervisor’s Signature: Date: Date: Date: Public Packet 101 of 231 Public Packet 102 of 231 Public Packet 103 of 231 Public Packet 104 of 231 Public Packet Accept the April/May 2020 hotel placement program report 105 of 231 Public Packet 106 of 231 Public Packet 107 of 231 Public Packet 108 of 231 Accept the Comprehensive Health Division FY-2021 3rd quarter report / / Public Packet 109 of 231 FY-2021 3rd quarter report ONEIDA COMPREHENSIVE HEALTH DIVISION (OCHD) A health system positioned to respond to current and future health challenges while protecting and promoting the holistic health and well-being of our Oneida Community. Services are provided to all members of Federally recognized Tribes in accordance with our Multi-Year Funding Agreement with the Department of Health and Human Services-Indian Health Service. Outcome/Goal # 1 Engaging & Developing a Successful Workforce: Improve Human Resource Service to Meet the OCHD Needs of the Division; Promotion of Health Careers; Enhance Employee Engagement MEASUREMENT: ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: As of the Third quarter of FY 2021, our current employee count is at 338. Prior to Covid, we were at 362 employees which was our HRD cap for our employee base. We are still short staffed in specific areas of the division and these positions have been posted. Enhancing engaging and developing our workforce has continued to face some challenges throughout the third quarter, however we are continuing to look at various methods to engage our workforce and support their mental health needs during the pandemic. Staff shortages in many areas of the division continue to pose challenges in meeting patient access to care. We continue to try to fill those critical positions which have been lost Public Packet 110 of 231 and/or employees have chosen to retire from their positions. Access continues to slowly be improving in some areas throughout the Division but still remains difficult due to shortages of providers and loss of staff and fear of the potential exposure to COVID. We continue to work on improving communication within the Division through enhancing employee engagement. We continue in our Incident Command Structure and have specific areas that continue to work on Staff Enhancement as well as communication. Our next Town Hall with all staff is scheduled for September 15, 2021. A follow up “burn-out” survey is being worked on to assess the full impact of Covid on our employee base. The team continues to work on addressing these concerns as we move forward into FY 2021. In addition, increased opportunities for student internships and clinical rotations for all health careers are being considered on a case-by-case basis due to Covid concerns and an updated policy to address any Covid restrictions has been developed for students for the remainder of the FY 2021. The Comprehensive Health Division’s Executive Management Team meets with the Human Resource Department on a quarterly basis. One area we continue to work together on is to better improve the recruitment and where positions are posted. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: Enhancement of our workforce allows Health care to be provided to the Oneida Nation and to meet our requirements to the Indian Health Services by providing our required programs, services, functions, and areas in accordance with our Multi-year Funding Agreement with the Department of Health Human Services/Indian Health Services. Continue to meet on a quarterly basis with the Human Resource Department. Public Packet 111 of 231 Outcome/Goal # 2 Revitalizing Values-Driven Leadership: Enhance the Quality & Communication of our Leadership Team; Promote & Prioritize Decision Making of OCHD; Create a Communication Philosophy for OCHD ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: All areas of OCHD to complete Strategic Plans to align with OCHD. To date 3 of the 6 areas of the Division have completed their individual Strategic Plans to align with the OCHD Strategic Plan. This includes Community Health, Behavioral Health, AJRCCC. All the areas continue to work on the development of their Strategic plans. The OCHD Strategic Plan was presented to the Division staff at the November Town Hall meeting and will continue to be revisited with each Town Hall meeting. As reported in previous quarterly reports the Communications Philosophy was created and presented to the Division staff. The Comprehensive Health Division’s Communication Philosophy is the belief that all forms of communication are timely, complete, concise, considerate, clear, and honest. The OCHD team continues their work on the development of an integrated comprehensive Health campus concept to expand services and the footprint of the existing OCHC. The Medical Clinic staff completed the initial Leadership Development with Initiative One at the end of May. Additional follow—up meetings have been scheduled to continuing working on the Public Packet 112 of 231 Leadership and strategic initiatives. One of the outcomes of this process will be to move forward with a Strategic Plan specifically for the Medical Area. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: The OCHD Team will continue to utilize the OCHD Strategic Plan to prioritize their decision making. Once the General Manager’s and the Oneida Business Committee’s Strategic Plans are complete, the OCHD will adjust our Strategic plan to align as needed. The OCHD team continues their work on the development of an integrated comprehensive health campus concept to expand services and the footprint of the existing OCHC. OCHD plans to host quarterly Town Hall virtual meetings with OCHD staff to help to increase communication throughout the Division. Outcome/Goal # 3 Analyzing & Improving Health Technology: Improve Information Technology Services to meet OCHD Needs. MEASUREMENT: The following figure demonstrates the technology project for the Health Division. Technology Projects Relatient Patient Engagement Risk Assessment Data Analytics GPRA Reporting Telehealth Solutions Population Health Management - Medical and Behavioral Health Patient Portal Engagement PoliStat-SOP Software Public Packet 113 of 231 ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: The implementation of the Electronic Health Record has accomplished the following major areas of optimization over the 3rd quarter FY 21. The Patient Surveys-are being revised due to the pandemic. We have continued to send out surveys to patients; however, since our service delivery has changed, we are in the process of making appropriate upgrades to obtain the most actionable information from our patients. Implementing Population Health Management (Care Manager and Central Worklist). Reviewing Telehealth SolutionsCurrently utilizing Microsoft Teams in Behavioral Health. Telehealth Solutions demos have been complete and working on finalizing a solution. Implementation of Document Management-Go Live to be determined. Provider Flow solution started to replace Biscom which will be unavailable in near future. Team is working on implementing WISHIN (WI State Health Information Network). PoliStat- SOP software was approved; Kick Off meeting have been scheduled. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: Optimizing Technology allows the Health Division to provide updated information of the areas, assists in developing Comprehensive Health Division reports and provides the Executive Management Team ability to address any issues/concerns pro-actively. We track customer feedback to continually monitor where there may be trends that need to be addressed and/or improve based upon the customer feedback. We will continue to monitor and track where improvements need to be made to continue to improve the quality of patient care. There are 2 specific MIS positions that were being finalized specific for the Health Division, Business Intelligence Analyst was completed and is posted, and the second position will be posted once final. There has been an organization wide assessment completed of the Management Information System (MIS). Feedback was provided into the assessment by the Health Division. Improving efficiencies with revised workflows and Medical Triage Software being reviewed to improve workflows. Population Health initiative will assist in standardizing workflows and provide more updated information to teams for enhancing chronic disease management and provide actionable information for enhanced care management. Telehealth solution will enhance our ability to provide access to virtual care during the pandemic and beyond. Contact Info CONTACT: Debbie Danforth RN, BSN, Ravinder Vir, MD, MBA, FACP TITLE: OCHD Division Directors PHONE NUMBER: (920) 869-2711 E-MAIL: ddanfort@oneidanation.org, rvir@oneidanation.org MAIN WEBSITE: Oneida Nation | Health (oneida-nsn.gov) Photos (optional): Public Packet 114 of 231 Oneida Comprehensive Health Division Enter caption for photo above. Enter caption for photo above. Public Packet 115 of 231 Accept the Environmental, Health, Safety, Land and Agriculture Division FY-2021 3rd quarter report / / Public Packet 116 of 231 Public Packet 117 of 231 Public Packet 118 of 231 Public Packet 119 of 231 Public Packet 120 of 231 Public Packet 121 of 231 Public Packet 122 of 231 Public Packet 123 of 231 Public Packet 124 of 231 Public Packet 125 of 231 Public Packet 126 of 231 Accept the Governmental Services Division FY-2021 3rd quarter report / / Public Packet 127 of 231 FY-2021 3rd quarter report GOVERNMENTAL SERVICES DIVISION Status report of Outcomes/Goals 1. Which outcome/goal(s) does the Division wish to report on? 2. What metric is being used to measure the outcome/goal? 3. What are the accomplishments (i.e. positives, things for which the Division is proud, brags) have occurred over the reporting period that reflect the Division’s progress for reaching the outcome/goal? 4. What can the community expect to see in the future (i.e. 6 months; next year; 18 months) from the Division related to the outcome/ goal? Outcome/Goal # 1 Develop an engaged and successful workforce. MEASUREMENT: A shared network folder for all GSD employees to access. (COMPLETED) 360’ evaluations Historical Trauma training Talent Alignment Plans Improved employee morale ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: 1. Talent Alignment – GSD departments continue to work with HRD Organizational Development Specialist to develop action plans. Departments that have completed their plans include: GSD Administration, Aging & Disability, Food Distribution/Pantry, Veteran Services, Child Support, and Transit. 2. Historical Trauma – Family Services has taken the lead on this project. They will be using the Trauma Informed Parenting curriculum and making modifications. 3. 360’ evaluations – GSD is implementing in phases. Phase 1 – GSD Director direct reports in 2021. Phase 2 – GSD Director direct reports will implement to their direct reports in 2022. Phase 3 – All GSD Supervisors, Manager, and Directors will implement to their direct reports in 2023. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: The community can expect a compassionate, understanding employee base that provides excellent customer service. GSD employees are more engaged. Employee retention will improve. Public Packet 128 of 231 Outcome/Goal # 2 Strengthen our efficiencies and effectiveness. MEASUREMENT: A performance management system is in place. Quality improvement is implemented Reorganization ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: 1. Performance Management Plan department presentations are being provided by the Division Director. 72% of all departments have received the introduction. 2. Cultural Heritage restructure and organization. a. Tsyosha’aht Delgado was recalled as an LTE Area Manager on 4/26/21. b. Monthly meetings with Faithkeepers and Bear Clan Chief – Strategic Plan has been finalized and supported by the Quality of Life Committee. c. Strategic Plan has been brought to the BC for information. BC accepted the plan as information on 6/23/21. d. SOP for job descriptions and wages has been sent to HRD EEO for input/comments. Per HRD, needs to go to BC for approval. e. Traditional Healer job description has been submitted to HRD Generalist. This cannot be completed until the SOP is approved. 3. Recreation restructure and organization. a. Curriculum development – Recreation has a Healthy Habits, Workforce Development and Cyber Club curriculum that has been completed. They are promoting signing up for these virtual programs. b. Recreation is working with Public Health to determine face-to-face programming for the summer and fall of 2021. Public Packet 129 of 231 EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: The community can expect program accountability and quality improvement. The Performance Management system will help Directors and Managers improve their services, determine the impact of their programs and services, and make data driven decisions to services and programs. Next steps are for all departments to determine their performance standards and enter them into the database. The reorganization in Cultural Heritage will model the clan system of decision making as well as provide traditional healing practices for the community. Outcome/Goal # 3 Prioritize excellent customer service. MEASUREMENT: 5-Star Customer Service to increase customer satisfaction Marketing Plan ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: 1. A team was established to create and implement a 5-Star Customer Service model. 2. A Customer Service SOP is being developed. 3. A training for all GSD employees has been created. Due to the new HR system having a new e-Learning module, this training will be provided via Power Point with a link to a Sharepoint form to test the employees on what they have learned. 4. GSD Administration reached out to HRD Training and Development to be included in future Customer Service Trainings that are developed for the Comprehensive Health Division. All GSD employees will participate in annual Customer Service training beginning January 2022. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: The community can expect the best customer service from GSD departments and employees. Customer Service SOP is in place. Customer Service model/training needs to be created in e-Learning and assigned to all GSD employees. Implement annual GSD Customer Service Training for all GSD employees. Outcome/Goal # 4 Create financial stability. MEASUREMENT: Waivers for cash/in-kind match New grant resources/renewal approvals Revenue generation Public Packet 130 of 231 ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: 1. Child Support received a waiver to the 20% in-kind match totaling $338,229.71. 2. Transit received a waiver to the 50% match for the federal apportionment and elder grants and the 20% match for the garage project totaling $539,120. 3. Food Distribution received a waiver for the 20% match totaling $92,174. 4. Food Distribution received two awards: 1) Elder Food Box grant and 2) FDPIR Demo/Pilot project to allow USDA funds for purchasing tribally grown and produced foods. 5. Oneida Library has been awarded the ALA Covid Library Relief Fund grant in the amount of $40,000. This will allow the library to update their collection to boost circulation, new technology for public use. They will also be purchasing equipment so they can do virtual programming and virtual meetings. 6. Family Services received additional funding to their Title IV-B grant in the amount of $18,665 to support Foster Care families and children related to their care and COVID. This includes providing clothing, hygiene products, PPE, technology, safe sleeping, and cleaning products. 7. Economic Support received additional funding for TANF in the amount of $216,235 for Pandemic Emergency Assistance Fund. This funding will assist needy families that have been impacted by the pandemic. 8. Aging and Disability received Title VI ARP funds in the amount of $121,910 and an increase of $125,506 in the award for GWAAR funding. Both of these funds are to be used for food, supportive services, and to cover some of the wages of the Home Chore Workers. 9. The Oneida Nation Arts Program was selected to become an Indian Country Digital Trainer for NCAI and Google Trainer Program. As a result, the Arts Program expects an award of $10,000 for the training activities. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: We expect to use less tribal funds in GSD. Outcome/Goal # 5 Promote community involvement. MEASUREMENT: Increased volunteerism Implement G.I.F.T.S – Getting Involved for Tribal Success ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: 1. GSD Departments have submitted requests for the Summer Intern program with HRD. 2. TANF Summer Youth Program has 47 youth to be placed within the organization. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: With the current staffing levels and fiscal year 2021 budget based on Tier V, volunteers may be needed to assist department in reopening or expanding their services that have been limited throughout the pandemic. Public Packet 131 of 231 GSD Concerns: With Economic Support taking on Emergency Rental Assistance programming, additional General Assistance programming, developing additional programming with CARES funding, and most recently adding General Welfare Assistance payments, there is no room for additional staff to operate additional programs. Additionally, the employees that are taking on new programming should be able to receive additional duty pay. These additional duties are not a result of a reduction of staffing due to furloughs, these additional duties are the result of additional programming. Moving from per capita to General Welfare exclusion has resulted in the elimination of child support intercept. This will impact the arrears collection of $600,000-$700,000 per year. Contact Info CONTACT: Tina Jorgensen, MS, RDN TITLE: Governmental Services Division Director PHONE NUMBER: 920-490-3904 E-MAIL: tjorgens@oneidanation.org MAIN WEBSITE: https://oneida-nsn.gov/divisions/governmental-services-division-2/ Photos (optional): Economic Support employees, Wendy Haack and Justine Huff, promoting TANF Summer Youth Program on FB Live with over 1200 viewers! Public Packet Family Services hosted 2 community Drive Thru events in April (4/15 & 4/28) to raise awareness on Child Abuse and Neglect Prevention and Sexual Assault. Stacy Coon, Oneida Nation Museum, gives a FB Live opening teaser to the community. Museum Gift Shop opened on April 19th with discount sales and give-aways. 132 of 231 Public Packet 133 of 231 GSD employees participated in the MMIW Walk on May 5th. Child Support collaborated with TANF, CCDF, and Parenting to honor mothers for Mother’s Day. There were approximately 366 mothers who participated in the drive-thru event on May 7th. Child Support collaborated with TANF, CCDF, Parenting and Veteran Services to honor fathers for Father’s Day. There were approximately 250 fathers who participated in the drive-thru event on June 18th. Public Packet Aging and Disability Meals on Wheels drivers load up food to deliver to our Elders and disabled that are homebound. 134 of 231 Public Packet 135 of 231 Accept the Public Works Division FY-2021 3rd quarter report / / Public Packet 136 of 231 FY-2021 3rd Quarter Report PUBLIC WORKS DIVISION/JACQUE BOYLE Public Works currently includes the following areas/departments: Public Works – Automotive/Fleet Management, Facilities, Wells/Septic, Utilities, Custodial, Groundskeeping/Parks, Indian Preference Community Development Area – Engineering, Zoning, GIS/Planning, Tribal Transportation Comprehensive Housing – Income based and general rentals, Rent-to-own, Residential leasing, home ownership mortgages, HBO sites, HUD Housing Development, CARES and ARPA HUD funding plans and implementation Outcome/Goal # 1 Improve Monthly Occupancy Rate of Oneida Housing Rental Units, which includes 341 income based units and 102 general rentals for a total of 443 rental units. MEASUREMENT: Occupancy Rate = Number of Occupied Units/Number of Total Units. The goal is to have a 97% monthly occupancy rate which is 13 vacant units at any given time. The bar graph illustrates the occupancy rate for October 2020 through June 2021. As a reference point, in May 2020 there were 36 vacant rental units which is an occupancy rate of 91.8% as compared to 28 vacant units in June 2021. This means there has been a sustained improvement in turning the units and increasing occupancy rates. Many variables impact the occupancy rate including the size of the unit, condition of the unit, reason it was vacated, material availability, and the number of units vacated in any given month. Public Packet 137 of 231 HOUSING INCOME BASED AND GENERAL RENTAL OCCUPANCY RATES Housing Income Based and General Rental Occupancy Actual Occupancy Target Occupancy 100.0% 98.0% 97.0% 96.0% 94.0% 93.7% 97.0% 94.3% 97.0% 97.0% 95.9% 94.8% 97.0% 97.0% 94.8% 94.5% 97.0% 97.0% 97.0% 93.4% 93.7% 93.9% April May June 92.0% 90.0% 88.0% Oct Nov Dec Jan Feb March ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: The new interim supervisors for both Rehab and Maintenance are doing well and learning the Oneida purchasing processes and HUD purchasing requirements. The maintenance area has recently assigned an additional crew to completing work orders to catch up on the backlog that has been generated due to Covid. As of June, there were a total of 27 vacant rental units. Two vendors, MS2 and CCS, have been contracted to perform some of the necessary work to turn the vacant units in an expedited manner. Material delays and labor shortages are challenges for the contractors to contend with in developing their schedules. A total of 14 units are currently being focused on with Housing staff and the outside vendors. EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL: • • • Increase monthly occupancy rate of rental units o MS2 and CCS Property Services and Housing crews have been organized to focus on vacant units. The scope of work for the units is being identified before work commences in the units which assists with scheduling by identifying lead times for materials. Implement a turnaround grading system (duration of time unit is vacant) Establish standardized report on vacant homes including plans and status o Various reports are being reviewed including inventory report, vacancy reports, completed units report, and move in report to prepare a standardized consolidated report addressing vacancies. Public Packet • 138 of 231 Identify funding for loan programs to be re-established for home/land purchases and home improvement o The funding has been established through the Community and Economic Development Fund for FY’20 to repurchase homes, improve homes for resale, and purchase land for the HIP homes. In addition, the funding will be used to demo homes that have little or no value and turn most of these lots into HBO sites. HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL: Covid continues to play a role in the delay of turning units due to the long lead times of appliances, lumber and various other materials and supplies. In addition, the costs of materials and appliances are increasing. Housing has also received three different funds to address Covid related housing issues. There is the rental assistance fund) of $5.17 million, The Housing Assistance Fund (HAF) of $2.2 million, and the IHBG funds of $2.7 million, which will include an initiative to implement a voucher program for renters. Outcome/Goal # 2 Expand the use of technology to enhance our existing capabilities throughout the Division along with optimizing the use of limited resources. For example, utilize our current GIS System to be more connected, expand access to data and mapping for informed Planning and Zoning decisions, utilize for departmental metrics, and improve collaboration with fewer available staff throughout the Divisions. MEASUREMENT: 1. The number of new GIS related capabilities accessed by Oneida Nation Personnel a. The network connectivity project to the Housing warehouse is progressing. This will allow for the maintenance personnel to use a Kronos clock and access the Housing workorder system to aid in the planning, scheduling, and close out of rental unit workorders. Purchase orders have been created and installation will begin when the equipment is delivered. MIS is coordinating this project. b. The Utilities Department has progressively been increasing the participation with their online payment module. i. 1st quarter there were 32 transactions for a total of $2,695 collected ii. 2nd quarter there were 154 transactions for a total of $11,307 collected iii. 3rd quarter there were 191 transactions for a total of $14,695 collected This is expected to keep increasing as Utilities continues to advertise this option and customers become more familiar with it. This saves on Utilities’ staff manually processing payments and customers benefit by not having to mail or physically drop off payments. Public Packet 2. 3. 4. 5. 139 of 231 c. DPW held a virtual “pop up shop” in coordination with Focus on Energy to make available low cost energy conserving LED bulbs to employees and tribal members for their homes. There were 4,240 bulbs purchased which will have a life cycle cost savings of $420,000 for the homeowners that participated. The number of personnel who have training and access to the GIS data Groundskeeping employee with landscaping architecture degree and interest in utilizing and developing skills is working within the GIS area to learn and assist with GIS requests. The number of GPS systems installed in Oneida Nation vehicles Due to limited funding, the only vehicles with this equipment installed to date are the large dump trucks. This equipment was purchased through the Tribal Transportation roads budget. Use of power apps to automate record keeping and reporting Housing, Land, Environmental, MIS, and Community Development are working on the NEPA process flow as it is being implemented in an electronic format. This will allow for monitoring the approvals, reduce paper transactions, and streamline the overall process. Track utilization of automated equipment such as mower and custodial equipment Weekly printouts are available for the automated scrubber at the Turtle school that identifies how many labor hours are saved. ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: The GIS area has initiated the digital transformation of work process flow and document handling to leverage technology to accomplish more with less staff available. The GIS system is currently being prepared by our internal MIS resources to become external to our Oneida Nation internal domain users and available for Oneida Nation employees to securely connect with the dataset from a mobile device. This means fewer trips back to the office for field staff to review internal mapping and other existing GIS datasets. They will soon be available on any mobile device whose user has been granted the security rights to c [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A23ffdc25e1bff345. Public record. Not legal advice.