# Phone: (920)869-2214 (2017) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A1326c94632681dda ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Meeting Materials November 8, 2017 Open Session – Public meeting materials CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 250 pages are the Open Session – Public meeting materials presented at a meeting duly called, noticed and held on the 8th day of November, 2017. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Public Packet Page 1 of 247 Oneida Business Committee Executive Session 8:30 a.m. Tuesday, November 7, 2017 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, November 8, 2017 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING A. Special Commemoration – Oneida Child Protective Board – 35 years of service Requestor: Bobbi Webster, PR Director/Intergovernmental Affairs & Communications Dept. Sponsor: Nathan King, Director/Intergovernmental Affairs & Communications Dept. III. ADOPT THE AGENDA IV. OATHS OF OFFICE A. Finance Committee Community Elder Position – Shirley Barber V. MINUTES A. Approve October 25, 2017, regular meeting minutes Sponsor: Lisa Summers, Secretary B. Approve October 26, FY ’17 4th quarter reports meeting minutes Sponsor: Lisa Summers, Secretary VI. RESOLUTIONS A. Adopt resolution entitled Implementing Constitutional Amendments Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda of November 8, 2017 Page 1 of 6 Public Packet Page 2 of 247 VII. STANDING COMMITTEES A. Legislative Operating Committee Chair: David P. Jordan, Councilman 1. Accept October 4, 2017, Legislative Operating Committee meeting minutes B. Finance Committee Chair: Trish King, Treasurer 1. Approve October 30, 2017, Finance Committee meeting minutes C. Quality of Life Committee Chair: Brandon Stevens, Vice-Chairman 1. Accept September 14, 2017, Quality of Life Committee meeting minutes VIII. APPOINTMENTS A. Approve recommendation to appoint Kathy Hughes to Oneida Airport Hotel Corp. Board Sponsor: Tehassi Hill, Chairman B. Approve recommendation to appoint Christine Klimmek to Oneida Nation Arts Board Sponsor: Tehassi Hill, Chairman C. Approve recommendation to appoint Carmelita Escamea to Pardon and Forgiveness Screening Committee; and re-post two (2) remaining vacancies Sponsor: Tehassi Hill, Chairman D. Approve recommendation to appoint Melinda K. Danforth to Oneida Library Board Sponsor: Tehassi Hill, Chairman E. Approve recommendation to appoint Diane Hill to Southeastern Oneida Tribal Services Advisory Board Sponsor: Tehassi Hill, Chairman IX. NEW BUSINESS A. Approve activation of $400,000 from approved FY ’18 CIP Funds for project # 23-005 – Residential Homes Sites Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development B. Approve three (3) actions regarding CIP project # 05-013 – Elder Services/Apartments Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development C. Approve activation of $550,000 from approved FY ’18 CIP Funds for project # 07-002 – Social Services Building Remodeling-Phase V Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development Oneida Business Committee Regular Meeting Agenda of November 8, 2017 Page 2 of 6 Public Packet Page 3 of 247 D. Approve activation of $30,000 from approved FY ’18 CIP Funds for project # 07-013 – Maple Sugar Camp Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development E. Approve activation of $311,000 from approved FY ’18 CIP Funds for project # 15-003 – Norbert Hill Center Remodeling-Phase VIII Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development F. Approve activation of $805,000 from approved FY ’18 CIP Funds for project # 16-005 – Casino Exterior Enhancements Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development G. Approve three (3) requests regarding CIP project # 16-008 – Oneida Family Fitness Improvements Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept. Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development H. Post eight (8) Oneida Election Board alternate positions for 2017 Special Election on December 2, 2017 Chair: Racquel Hill Liaison: Tehassi Hill, Chairman I. Post one (1) vacancy on Oneida Police Commission with a term end date of 7/31/21 Requestor: Brooke Doxtator, Boards, Committees, Commissions Supervisor/BC Support Office Sponsor: Lisa Summers, Secretary J. Approve OBC SOP entitled Community Complaints and/or Concerns Sponsor: Lisa Summers, Secretary K. Approve revised OBC SOP entitled Conducting Electronic Voting (E-Polls) Sponsor: Lisa Summers, Secretary L. Approve OBC SOP entitled Constitutional Amendment by the Oneida Business Committee; and direct the SOP be reviewed in one (1) year Sponsor: Lisa Summers, Secretary M. Approve OBC SOP entitled Constitutional Amendments by Petition; and direct the SOP be reviewed in one (1) year Sponsor: Lisa Summers, Secretary N. Enter E-Poll results into the record in accordance with OBC SOP Conducting Electronic Voting: Sponsor: Lisa Summers, Secretary a. Failed approval of memorandum to Oneida Nation employees regarding various support for Enough is Enough initiative, due to insufficient responses Oneida Business Committee Regular Meeting Agenda of November 8, 2017 Page 3 of 6 Public Packet Page 4 of 247 X. TRAVEL A. Travel Reports 1. Approve travel report – Treasurer Trish King – Federal Lobbyist and Oneida Environmental Science and Construction (OESC) Corp. meetings – Milwaukee, WI – October 19-20, 2017 XI. REPORTS (Please Note: Scheduled times are approximate and subject to change) A. Operational Reports 1. Accept Retail Enterprises FY ’17 4th quarter report (1:30 p.m.-1:50 p.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits 2. Accept Environmental Health & Safety Division FY ’17 4th quarter report (1:50-2:10 p.m.) Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety 3. Accept Division of Land Management FY ’17 4th quarter report (2:10 p.m.-2:30 p.m.) Sponsor: Patrick Pelky, Division Director/Land Management 4. Accept Comprehensive Housing Division FY ’17 4th quarter report (2:30 p.m.-2:50 p.m.) Sponsor: Dana McLester, Division Director/Comprehensive Housing 5. Accept Human Resources Department FY ’17 4th quarter report (2:50-3:10 p.m.) Sponsor: Geraldine Danforth, Area Manager/Human Resources 6. Accept Internal Services Division FY ’17 4th quarter report (3:10 p.m.-3:40 p.m.) Sponsor: Joanie Buckley, Division Director/Internal Services B. Unfinished Reports 1. Accept Land Commission FY ’17 4th quarter report Chair: Rae Skenandore Liaison: Trish King, Treasurer EXCERPT FROM OCTOBER 26, 2017: Motion by David P. Jordan to defer the Oneida Land Commission FY ’17 4th quarter report to the November 8, 2017, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of November 8, 2017 Page 4 of 6 Public Packet Page 5 of 247 XII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to https://goo.gl/uLp2jE) A. Petitioner Leah Sue Dodge – Law firm for GTC 1. Accept legislative analysis progress report Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair B. Petitioner Gina Powless – Banishment Law resolution 1. Accept legislative analysis progress report Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair C. Reschedule February 19, 2018, inclement weather date for 2018 Annual GTC meeting Sponsor: Lisa Summers, Secretary D. Approve 2018 Annual GTC meeting agenda; and direct back-up meeting materials be submitted by 4:30 p.m. on Friday, December 8, 2017, to the Tribal Secretary e-mail Sponsor: Lisa Summers, Secretary E. Schedule special GTC meeting on Saturday, February 24, 2018 Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair XIII. EXECUTIVE SESSION (Please Note: Scheduled times are approximate and subject to change) A. Reports 1. Accept Retail Enterprises FY ’17 4th quarter report (8:30 a.m.- 9:00 a.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits 2. Accept Chief Counsel report – Jo Anne House, Chief Counsel a. Approve Ater Wynne LLP. second contract amendment – file #2015-0692 B. Standing Items 1. Land Claims Strategy (No Requested Action) C. Unfinished Business 1. Defer follow-up regarding complaint # 2017-DR11-01 for thirty (30) days Sponsors: Brandon Stevens, Vice-Chairman; Jennifer Webster, Councilwoman EXCERPT FROM SEPTEMBER 13, 2017: Motion by Lisa Summers to defer the follow-up regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Trish King. Motion carried unanimously. EXCERPT FROM AUGUST 9, 2017: Motion by David Jordan to assign OBC members Brandon Stevens and Jennifer Webster for follow-up; and for this item to brought to the September 13, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. EXCERPT FROM JULY 27, 2017: (Reconvened from July 26, 2017) Motion by Jennifer Webster to direct Vice-Chairwoman Melinda J. Danforth to complete the follow-up on behalf of the OBC Officers; and to direct that the report from Comprehensive Health be due at the Oneida Business Committee Regular Meeting Agenda of November 8, 2017 Page 5 of 6 Public Packet Page 6 of 247 August 9, 2017, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM JULY 12, 2017: Motion by Motion by Jennifer Webster to defer this item to the Oneida Business Committee Officers for follow up with the Comprehensive Health Operations Division Director; and for a report to be brought back to the July 26, 2017, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 2. Accept close-out report regarding Language Department transition (Not Submitted) Chair: Debra Danforth Liaison: Brandon Stevens, Vice-Chairman EXCERPT FROM OCTOBER 25, 2017: Motion by David P. Jordan to defer this item to the November 8, 2017, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM AUGUST 9, 2017: Motion by Lisa Summers to adopt resolution #08-09-17D Transfer of Language Department to Oneida Nation School System, seconded by Tehassi Hill. Motion carried unanimously. 3. Review job descriptions for Direct Reports # 03, 04, and 09 Sponsor: Jennifer Webster, Councilwoman EXCERPT FROM OCTOBER 25, 2017: Motion by Jennifer Webster to accept the report as information; and to defer the job description to the November 8, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried with one abstention. EXCERPT FROM SEPTEMBER 27, 2017: Motion by Lisa Summers for the Oneida Business Committee sub-teams to provide an update on the transitions of the Public Works Division, Land & Environment Division and Community & Economic Division and that the Direct Reports for these areas be included for the discussion, noting that Councilwoman Jennifer Webster’s Office will be in charge of coordinating the update, seconded by Trish King. Motion carried unanimously. D. New Business 1. Review complaint # 2017-DR01-01 and determine next steps (11:30 a.m.-12:00 p.m.) Sponsor: Lisa Summers, Secretary XIV. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 2:00 p.m., Friday, November 3, 2017, pursuant to the Open Records and Open Meetings Law, section 7.17-1. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda of November 8, 2017 Page 6 of 6 Public Packet Page 7 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 08 / 17 2. General Information: Session: Open Executive - See instructions for the applicable laws, then choose one: Other - type reason Agenda Header: Announcement/Recognition Accept as Information only Action - please describe: Recognition of the Oneida Child Protective Board with a plaque 3. Supporting Materials Report Resolution Contract Other: 1. Proclamation on plaque 3. 2. Plaque for presentation 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Nathan King, Director/IGAC Primary Requestor/Submitter: Bobbi Webster, PR Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet Page 8 of 247 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This is for recognition of the 35 years of service by the Oneida Child Protection Board. A presentation of the plaque and reading of the framed recognition by a member of the Business Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Page 9 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve October 25, 2017, regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. October 25, 2017, regular meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet Page 10 of 247 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, October 24, 2017 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, October 25, 2017 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers (excused for afternoon session), Council members: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: ; Arrived at: Councilman Daniel Guzman King at 8:44 a.m. (excused at 12:30 p.m.); Others present: Jo Anne House, Ralinda Ninham-Lamberies, Jeff House, Jackie Zalim, Jeff Bowman, Nathan King, Pete King, Joe Knicks, Steven Ninham, Janice Hirth-Skenandore, Mary Shaw, Kelly Losey, Justin Fox, Kelly Mcnelly, Josh Doxtator; REGULAR MEETING Present: Chairman Tehassi Hill (excused for afternoon session), Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers (excused for afternoon session), Council members: David P. Jordan, Ernie Stevens III, Jennifer Webster; Not Present: Councilman Daniel Guzman King, and Councilman Kirby Metoxen; Arrived at: ; Others present: Geraldine Danforth, Loretta Metoxen, Patrick Stensloff, Rhiannon Metoxen, Jeanette Ninham, Carmen Danforth, Marianne Close, Jo Anne House, Tim Ninham, Jessica Wallenfang, Brooke Doxtator, Heather Heuer, Evander Delgado, Yasiman Metoxen, Lee Cornelius, Jen Falck, Ravinder Vir, Patrick Pelky, Debra Danforth, George Skenandore, Sharon Mousseau, Marsha Danforth, Eliza Skenandore, Rebecca Schommer, Loucinda Conway, Mary Graves, Cody House, RaLinda NinhamLamberies, Tonya Webster, Theresa Schuman, Rosa Laster, Bobbi Webster, Michael Troge, Joshua Hicks, James Petitjean, Jacque Boyle, Troy Parr, Racquel Hill, Richard Elm-Hill; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:30 a.m. For the record: Councilman Daniel Guzman King is out of the office on personal/funeral time. Councilman Kirby Metoxen is out of the office attending the inauguration for the newly elected committee members of Lac Du Flambeau. II. OPENING by Chairman Tehassi Hill A. Special Recognition for years of service – Twenty-five (25) Oneida Nation employees Sponsor: Geraldine Danforth, Area Manager/Human Resources Dept. Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 1 of 10 Public Packet Page 11 of 247 DRAFT Special Recognition by Reggie Doxtator of Loretta Metoxen(30 years); Special Recognition by Brenda Buckley-Mendolla of Julie Clark(30 years); Special Recognition by Mary Graves and Loucinda Conway of Rebecca Schommer (30 years); Special Recognition by Andrew Doxtator of Carmen Danforth (30 years); Special Recognition by Cody House of Kerry Cornelius (25 years); Special Recognition by Delia Smith of Margaret Kruse (25 years); Special Recognition by Mary Wasurick of Garth Webster (25 years); Special Recognition by Todd Graves of Lloyd Zeise (25 years); Special Recognition by Eric Krawcyzk of Susan Higgs (25 years); Special Recognition by Susan Doxtator of Jeff Witte (25 years); Special Recognition by Cody House of Sherry Flauger (25 years); Special Recognition by Marianne Close of Victrietta Hensley (25 years); Special Recognition by Yvette Peguero of Deanna Stevens (25 years); Special Recognition by Kim LaLuzerne of Rickey Denny (25 years); Special Recognition by Patrick Stensloff of Tonya Webster (25 years); Special Recognition by Patrick Pelky of Sylvia Cornelius (25 years); Special Recognition by Frank Cornelius of Blair Braaten (25 years); and Special Recognition by Patrick Pelky of Shad Webster (25 years). Special Recognition for the following individuals who could not be present: Dianne Boex for 30 years of service; Mercie Danforth for 30 years of service; Dale Metoxen for 25 years of service; Karen Nolan for 25 years of service; Simone Decoteau-Patterson for 25 years of service; Kristine Hill for 25 years of service; Janice Jourdan for 25 years of service; June Wommack for 25 years of service; Helen Huff for 25 years of service; Jodi Skenandore for 25 years of service; and Jack Denny for 25 years of service. III. ADOPT THE AGENDA (00:44:45) Motion by Brandon Stevens to adopt the agenda as presented, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen IV. OATHS OF OFFICE (00:45:05) by Secretary Lisa Summers A. Pardon & Forgiveness Screening Committee – Jeanette Archiquette-Ninham B. Anna John Residential Centered Community Board – Joshua Hicks C. Finance Committee Community Elder Position – Shirley Barber (Not Present) V. MINUTES A. Approve October 11, 2017, regular meeting minutes (00:47:35) Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to approve the October 11, 2017, regular meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen B. Approve October 13, special meeting minutes (00:47:56) Sponsor: Lisa Summers, Tribal Secretary Motion by David P. Jordan to approve the October 13, special meeting minutes, seconded by Lisa Summers. Motion carried unanimously: Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 2 of 10 Public Packet Page 12 of 247 DRAFT Ayes: Not Present: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Daniel Guzman King, Kirby Metoxen VI. RESOLUTIONS A. Adopt resolution entitled Zero Suicide Initiative (00:48:14) Requestor: Mari Kriescher, Director/Oneida Behavioral Health Sponsors: Ravinder Vir, Medical Director/Comprehensive Health; Debra Danforth, Division Director/Comprehensive Health – Operations Motion by Lisa Summers to adopt resolution # 10-25-17-A Zero Suicide Initiative, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen B. Adopt two (2) resolutions regarding State Street Bank and Trust Company agreement – file # 2017-1250 (00:53:00) Sponsor: Larry Barton, Chief Financial Officer 1. Resolution entitled Appointing State Street Bank and Trust Company to Act as Trustee for the Oneida Nation Enterprise 401(k) Plan Motion by David P. Jordan to adopt resolution # 10-25-17-B Appointing State Street Bank and Trust Company to Act as Trustee for the Oneida Nation Enterprise 401(k) Plan, seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen 2. Resolution entitled Appointing State Street Bank and Trust Company to Act as Trustee for the Oneida Nation Governmental 401(k) Plan Motion by David P. Jordan to adopt resolution # 10-25-17-C Appointing State Street Bank and Trust Company to Act as Trustee for the Oneida Nation Governmental 401(k) Plan, seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen C. Adopt resolution entitled Opposition to 2017 Senate Bill 395 Regulation and of Nonferrous Metallic Mineral Prospecting and Mining (00:54:47) Sponsor: Tehassi Hill, Tribal Chairman Motion by Lisa Summers to adopt resolution # 10-25-17-D Opposition to 2017 Senate Bill 395 Regulation and of Nonferrous Metallic Mineral Prospecting and Mining, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 3 of 10 Public Packet Page 13 of 247 DRAFT D. Adopt resolution entitled Fiscal Years 2019 to 2022 Triennial Strategic Fiscal Planning Sponsor: Trish King, Tribal Treasurer (00:56:51) Motion by Trish King to adopt resolution # 10-25-17-E Fiscal Years 2019 to 2022 Triennial Strategic Fiscal Planning, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen E. Adopt resolution entitled Third Extension of the Effective Date of the Community Support Fund Law (1:04:50) Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair Motion by Lisa Summers to adopt resolution # 10-25-17-F Third Extension of the Effective Date of the Community Support Fund Law, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen VII. STANDING COMMITTEES A. Finance Committee Chair: Trish King, Tribal Treasurer 1. Approve October 16, 2017, Finance Committee meeting minutes (1:09:45) Motion by David P. Jordan to approve the October 16, 2017, Finance Committee meeting minutes, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers Abstained: Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen VIII. NEW BUSINESS A. Approve Power Purchase Agreement between Oneida Nation and Oneida Nation Solar LLC. – file # 2017-0873 (1:10:46) Requestor: Michael Troge, Project Manager Sponsor: Ernie Stevens III, Councilman Motion by Lisa Summers to approve the Power Purchase Agreement between Oneida Nation and Oneida Nation Solar LLC. – file # 2017-0873, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 4 of 10 Public Packet Page 14 of 247 DRAFT B. Schedule a special executive Business Committee meeting on December 15, 2017, at 9:00 a.m. for the purpose of reviewing and approving Year End Financial Statements from RSM US and forward to the Annual GTC meeting (1:15:42) Requestor: Loucinda Conway, Manager/Internal Audit Liaison: David P. Jordan, Councilman; Audit Committee Chair Motion by Jennifer Webster to schedule a special executive Business Committee meeting on December 15, 2017, at 9:00 a.m. for the purpose of reviewing and approving Year End Financial Statements from RSM US and forward to the Annual GTC meeting, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen IX. TRAVEL A. Travel Reports 1. Accept travel report – Treasurer Trish King – Native American Finance Officers Association (NAFOA) Fall Finance & Tribal Economies conference – Tulsa, OK – October 1-4, 2017 (1:16:16) Motion by Ernie Stevens III to accept the travel report – Treasurer Trish King – Native American Finance Officers Association (NAFOA) Fall Finance & Tribal Economies conference – Tulsa, OK – October 1-4, 2017, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Motion by David P. Jordan to recess at 9:54 a.m. until 1:30 p.m., seconded by Ernie Stevens III. Motion carried unanimously: (1:24:33) Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Meeting called to order by Vice-Chairman Brandon Stevens at 1:32 p.m. Chairman Tehassi Hill, Councilman Daniel Guzman King, Councilman Kirby Metoxen, and Secretary Lisa Summers not present. X. OPERATIONAL REPORTS A. Accept Comprehensive Health Division FY ’17 4th quarter report (1:25:08) Sponsors: Debra Danforth, Division Director/Comprehensive Health - Operations; Ravinder Vir, Medical Director/Comprehensive Health Motion by David P. Jordan to accept the Comprehensive Health Division FY ’17 4th quarter report, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 5 of 10 Public Packet Page 15 of 247 DRAFT B. Accept Community & Economic Dev’t Division FY ’17 4th quarter report (1:54:00) Sponsor: Troy Parr, Assistant Division Director/Community & Economic Development Motion by David P. Jordan to accept the Community & Economic Development Division FY ’17 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers C. Accept Public Works Division FY ’17 4th quarter report (2:04:34) Sponsor: Jacque Boyle, Interim Assistant Division Director/Public Works Motion by David P. Jordan to accept the Public Works Division FY ’17 4th quarter report, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers D. Accept Governmental Services Division FY ’17 4th quarter report (2:10:21) Sponsor: George Skenandore, Division Director/Governmental Services Motion by Jennifer Webster to accept the Governmental Services Division FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers XI. EXECUTIVE SESSION A. Reports 1. Accept Bay Bancorporation, Inc. FY ’17 4th quarter report (1:17:00) President: Jeff Bowman Liaison: Trish King, Tribal Treasurer Motion by Trish King to accept the Bay Bancorporation, Inc. FY ’17 4th quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen 2. Accept Oneida ESC Group, LLC. FY ’17 4th quarter report (1:17:24) Chair: Jackie Zalim Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman Motion by David P. Jordan to accept the Oneida ESC Group, LLC. FY ’17 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 6 of 10 Public Packet Page 16 of 247 DRAFT 3. Accept Oneida Seven Generations Corporation FY ’17 4th quarter report (1:17:44) Agent: Pete King III Liaison: Brandon Stevens, Tribal Vice-Chairman Motion by David P. Jordan to accept the Oneida Seven Generations Corporation FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Motion by David P. Jordan to accept the verbal litigation update dated October 24, 2017, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen 4. Accept Oneida Airport Hotel Corporation FY ’17 4th quarter report (1:18:24) Agent: Janice Hirth-Skenandore Liaisons: Kirby Metoxen, Councilman; Daniel Guzman King, Councilman Motion by Jennifer Webster to accept the Oneida Airport Hotel Corporation FY ’17 4th quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen 5. Accept Oneida Golf Enterprise FY ’17 4th quarter report (1:18:40) Agent: Janice Hirth-Skenandore Liaison: Trish King, Tribal Treasurer Motion by Jennifer Webster to accept the Oneida Golf Enterprise FY ’17 4th quarter report , seconded by Ernie Stevens III. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King, Kirby Metoxen 6. Accept Chief Counsel report – Jo Anne House, Chief Counsel (1:19:02) Motion by Jennifer Webster to accept the Chief Counsel report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen a. Approve Hobbs Straus Dean and Walker LLP contract – file # 2017-1264 (1:19:16) Motion by David P. Jordan to approve the Hobbs Straus Dean and Walker LLP contract – file # 20171264, seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 7 of 10 Public Packet Page 17 of 247 DRAFT 7. Accept Chief Financial Officer – Larry Barton, Chief Financial Officer (1:19:36) Motion by Trish King to accept the Chief Financial Officer report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen 8. Accept Intergovernmental Affairs & Communications report – Nathan King, Director (1:19:52) Motion by Ernie Stevens III to accept the Intergovernmental Affairs & Communications report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen B. Standing Items 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association (1:20:08) Motion by Jennifer Webster to accept the update regarding Oneida Golf Enterprise – Ladies Professional Golf Association, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King, Kirby Metoxen C. Unfinished Business 1. Accept close-out report re: Language Dept. transition (Not Submitted) Sponsor: Brandon Stevens, Tribal Vice-Chairman (1:20:43) Motion by David P. Jordan to defer this item to the November 8, 2017, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen EXCERPT FROM AUGUST 9, 2017: Motion by Lisa Summers to adopt resolution #08-09-17D Transfer of Language Department to Oneida Nation School System, seconded by Tehassi Hill. Motion carried unanimously. 2. Accept updates on transitions of the Public Works Division, Land & Environment Division, and Community & Economic Development Division (1:21:38) Sponsor: Jennifer Webster, Councilwoman Motion by Jennifer Webster to accept the report as information; and to defer the job description to the November 8, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried with one abstention: Ayes: Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: David P. Jordan Not Present: Daniel Guzman King, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 8 of 10 Public Packet Page 18 of 247 DRAFT EXCERPT FROM SEPTEMBER 27, 2017: Motion by Lisa Summers for the Oneida Business Committee sub-teams to provide an update on the transitions of the Public Works Division, Land & Environment Division and Community & Economic Division and that the Direct Reports for these areas be included for the discussion, noting that Councilwoman Jennifer Webster’s Office will be in charge of coordinating the update, seconded by Trish King. Motion carried unanimously. D. New Business 1. Accept final report and recommendations regarding Business Committee retreat held on October 13, 2017 (1:22:25) Sponsor: Trish King, Tribal Treasurer Motion by David P. Jordan to accept the meeting notes from the retreat, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King, Kirby Metoxen Motion by David P. Jordan to defer the OBC Officers to meet with the Internal Services Division Director, Chief Counsel, and Environmental Health & Safety Division Director to follow-up with retreat notes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen 2. Review memorandum from Sovereign Finance dated October 20, 2017 (1:23:19) Sponsor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to accept the memorandum from Sovereign Finance dated October 20, 2017 as information; and have the Vice-Chair work with the Gaming General Manager to ensure the concerns regarding IMAC are properly addressed and carried forward in all gaming feasibility plans, seconded by Ernie Stevens III. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Daniel Guzman King, Kirby Metoxen 3. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting Electronic Voting: Sponsor: Lisa Summers, Tribal Secretary a. Approval of One Law Group S.C. contract – file # 2017-1268 (1:24:00) Requestor: Jo Anne House, Chief Counsel Motion by David P. Jordan to enter the E-Poll results into the record in accordance with the OBC SOP entitled Conducting Electronic Voting for the approval of the of One Law Group S.C. contract – file # 2017-1268, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 9 of 10 Public Packet Page 19 of 247 DRAFT XII. ADJOURN Motion by David P. Jordan to adjourn at 2:25 p.m., seconded by Ernest Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017 Page 10 of 10 Public Packet Page 20 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Shirley Barber to the Finance Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet Page 21 of 247 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This is a second attempt to administer Shirley's Oath. We found out Shirley was out of town and didn’t receive the notices about the 10/25/17 scheduled Oath until she returned, which was after the 10/25/17 BC Meeting. I spoke to Shirley and she confirmed she can make the 11/8/17 meeting. The appointment for the Finance Committee Community Elder position was made on the October 11, 2017 BC Agenda. There was one (1) vacancy for a three (3) year term. The vacancy was posted in the August 17, 2017 issue of the Kalihwisaks. The application deadline was September 15, 2017 and there were four (4) applicants. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Page 22 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve October 26, 2017, FY '17 4th quarter reports meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. Oct. 26, FY17 4th qtr rpts mtg mins. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet Page 23 of 247 DRAFT Oneida Business Committee FY ’17 4th Quarterly Reports 8:00 a.m. Thursday, October 26, 2017 BC Conference Room, 2nd floor, Norbert Hill Center Minutes - DRAFT FY ’17 4TH QUARTER REPORTS MEETING Present: Chairman Tehassi Hill, Council members: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Treasurer Trish King, Secretary Lisa Summers, Councilman Daniel Guzman King; Arrived at: Vice-Chairman Brandon Stevens, at 8:08 a.m.; Others present: Candace House, Chad Wilson, Al Manders, Carol Silva, Sandra Reveles, Rich VanBoxtel, Gina Buenrostro, Rosa Laster, Tonya Webster, Jo Anne House, Heather Heuer, Tamara VanSchyndel, John Brueninger, Sharon Mousseau, Debra Danforth, Matthew W. Denny, Janice Skenandore-Hirth, Jeff Bowman, Pete King III, Jeff House, Patricia Lassila, MaryAnn Kruckeberg, Lois Strong, Tommy Danforth, Jolene Hensberger; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:00 a.m. For the record: Treasurer Trish King is out of the office on vacation time. Secretary Lisa Summers is out of the office on vacation time. Councilman Daniel Guzman King is out of the office on personal/funeral time. II. OPENING by Chairman Tehassi Hill III. ADOPT THE AGENDA (00:04:04) Motion by Jennifer Webster to adopt the agenda as presented, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Brandon Stevens, Lisa Summers IV. REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Oneida Nation Arts Board FY ’17 3rd quarter report (00:04:35) Chair: Desirae Hill Liaison: Kirby Metoxen, Councilman Motion by Ernie Stevens III to accept the Oneida Nation Arts Board FY ’17 3rd quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Brandon Stevens, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 1 of 8 Public Packet Page 24 of 247 DRAFT EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Oneida Nation Arts Board FY ’17 3rd quarter report to the next quarterly report meeting; and for the Liaison to follow-up with the Board, seconded by David Jordan. Motion carried unanimously. a. Accept Oneida Nation Arts Board FY ’17 4th quarter report Motion by David P. Jordan to accept the Oneida Nation Arts Board FY ’17 4th quarter report, seconded by Ernest Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Brandon Stevens, Lisa Summers Vice-Chairman Brandon Stevens arrives at 8:08 a.m. 2. Accept Anna John Residential Centered Care Community Board FY ’17 4th quarter report (00:06:11) Chair: Candace House Liaison: Jennifer Webster, Councilwoman Motion by David P. Jordan to accept the Anna John Residential Centered Care Community Board FY ’17 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 3. Accept Oneida Environmental Resource Board FY ’17 3rd and 4th quarter reports Chair: Al Manders (00:12:55) Liaisons: Daniel Guzman King, Councilman; Ernest Stevens III, Councilman Motion by Jennifer Webster to accept the Oneida Environmental Resource Board FY ’17 3rd quarter report, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by David P. Jordan to accept the Oneida Environmental Resource Board FY ’17 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Environmental Resources Board FY ’17 3rd quarter report to the next quarterly report meeting; and for the Liaison to follow-up with the Board, seconded by Tehassi Hill. Motion carried unanimously. 4. Accept Oneida Community Library Board FY ’17 4th quarter report (00:18:04) Chair: Dylan Benton Liaison: Tehassi Hill, Tribal Chairman Motion by David P. Jordan to accept the Oneida Community Library Board FY ’17 4th quarter report, seconded by Ernest Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 2 of 8 Public Packet Page 25 of 247 DRAFT 5. Accept Oneida Personnel Commission FY ’17 4th quarter report (00:35:54) Chair: Yvonne Jourdan Liaison: Tehassi Hill, Tribal Chairman Motion by Ernest Stevens III to go into executive session at 8:38 a.m., seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Brandon Stevens to come out of executive session at 8:55 a.m., seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers th Motion by David P. Jordan to accept the Oneida Personnel Commission FY ’17 4 quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by Jennifer Webster to request the Secretary schedule a meeting between the Oneida Business Committee and Oneida Personnel Commission regarding the Employee Protection Policy, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Councilman David P. Jordan departs at 9:06 a.m. Councilman David P. Jordan returns at 9:11 a.m. Councilman David P. Jordan departs at 9:16 a.m. 6. Accept Oneida Police Commission FY ’17 4th quarter report (00:43:00) Vice Chair: Sandra Reveles Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman Motion by Kirby Metoxen to accept the Oneida Police Commission FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, David P. Jordan, Trish King, Lisa Summers Councilman David P. Jordan returns at 9:31 a.m. 7. Accept Oneida Pow-wow Committee FY ’17 4th quarter report (1:10:18) Chair: Tonya Webster Liaison: Ernest Stevens III, Councilman Motion by David P. Jordan to accept the Oneida Pow-wow Committee FY ’17 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 3 of 8 Public Packet Page 26 of 247 DRAFT 8. Accept Southeastern Oneida Tribal Services Advisory Board FY ’17 4th quarter report Chair: Kathryn LaRoque (1:24:13) Liaisons: Daniel Guzman King, Councilman; Kirby Metoxen, Councilman Motion by Jennifer Webster to accept the Southeastern Oneida Tribal Services Advisory Board FY ’17 4th quarter report, seconded by Ernest Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 9. Accept Oneida Nation Veterans Affairs Committee FY ’17 4th quarter report (1:26:21) Chair: James Martin Liaison: Jennifer Webster, Councilwoman Motion by David P. Jordan to accept the Oneida Nation Veterans Affairs Committee FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Jennifer Webster Councilman Ernie Stevens III departs at 9:44 before voting occurs. Not Present: Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers Break scheduled until 10:30 a.m. Meeting called to order by Chairman Tehassi Hill at 10:30 a.m. Treasurer Trish King, Secretary Lisa Summers, and Councilman Daniel Guzman King not present. B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Oneida Nation Commission on Aging FY ’17 4th quarter report (1:32:48) Chair: Patricia Lassila Liaisons: Lisa Summers, Tribal Secretary; Jennifer Webster, Councilwoman Motion by Jennifer Webster to accept the Oneida Nation Commission on Aging FY ’17 4th quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Accept Oneida Gaming Commission FY ’17 4th quarter report (1:44:40) Chair: Matthew W. Denny Liaison: Kirby Metoxen, Councilman Motion by David P. Jordan to accept the Oneida Gaming Commission FY ’17 4th quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 4 of 8 Public Packet Page 27 of 247 DRAFT 3. Accept Oneida Election Board FY ’17 4th quarter report (2:00:53) Chair: Racquel Hill Liaison: Tehassi Hill, Tribal Chairman Motion by David P. Jordan to accept the Oneida Election Board FY ’17 4th quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 4. Accept Oneida Land Claims Commission FY ’17 3rd quarter report (2:01:36) Chair: Loretta Metoxen Liaison: Kirby Metoxen, Councilman Motion by Ernie Stevens III to accept the Oneida Land Claims Commission FY ’17 3rd quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Oneida Land Claims Commission FY ’17 3rd quarter report, seconded by Jennifer Webster. Motion carried unanimously. a. Accept Oneida Land Claims Commission FY ’17 4th quarter report Motion by Ernie Stevens III to accept the Oneida Land Claims Commission FY ’17 4th quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 5. Defer Oneida Land Commission FY ’17 4th quarter report (2:03:30) Chair: Rae Skenandore Liaison: Trish King, Tribal Treasurer Motion by David P. Jordan to defer the Oneida Land Commission FY ’17 4th quarter report to the November 8, 2017, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 6. Accept Oneida Nation School Board FY ’17 4th quarter report (2:04:00) Chair: Debra Danforth Liaison: Brandon Stevens, Tribal Vice-Chairman Motion by David P. Jordan to accept the Oneida Nation School Board FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 5 of 8 Public Packet Page 28 of 247 DRAFT C. STANDING COMMITTEES 1. Accept Community Development Planning Committee FY ’17 3rd quarter report Chair: Brandon Stevens, Tribal Vice-Chairman (00:24:10) Motion by David P. Jordan to accept the Community Development Planning Committee FY ’17 3rd quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Community Development Planning Committee FY ’17 3rd quarter report to the next quarterly report meeting; and for the Liaison to follow-up with the Board, seconded by Fawn Billie. Motion carried unanimously. a. Accept update regarding Community Development Planning Committee FY ’17 4th quarter report, noting a report was not submitted due to no meetings being held in July, August, and September Motion by Kirby Metoxen to accept the update regarding Community Development Planning Committee FY ’17 4th quarter report, noting a report was not submitted due to no meetings being held in July, August, and September, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Accept Legislative Operating Committee FY ’17 4th quarter report (00:29:32) Chair: David P. Jordan, Councilman Motion by Ernie Stevens III to accept the Legislative Operating Committee FY ’17 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Councilman Kirby Metoxen departs at 8:30 a.m. Councilman Kirby Metoxen returns at 8:32 a.m. 3. Accept update regarding Quality of Life Committee FY ’17 4th quarter report, noting the 2014-2017 End of Term report was submitted and no meetings were held during August and September (00:34:03) Chair: Brandon Stevens, Tribal Vice-Chairman Motion by David P. Jordan to accept the update regarding Quality of Life Committee FY ’17 4th quarter report, noting the 2014-2017 End of Term report was submitted and no meetings were held during August and September, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 6 of 8 Public Packet Page 29 of 247 DRAFT 4. Accept Finance Committee FY ’17 4th quarter report (00:34:45) Chair: Trish King, Tribal Treasurer Motion by David P. Jordan to accept the Finance Committee FY ’17 4th quarter report, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by David P. Jordan to recess at 11:15 a.m. until 1:15 p.m., seconded by Brandon Stevens. Motion carried unanimously: (2:25:40) Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Meeting called to order by Chairman Tehassi Hill at 1:18 p.m. Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers, and Councilman Daniel Guzman King not present. Vice-Chairman Brandon Stevens arrives at 1:20 p.m. D. CORPORATE BOARDS 1. Accept Oneida Airport Hotel Corporation FY ’17 4th quarter report (2:26:24) Agent: Janice Skenandore-Hirth Liaisons: Daniel Guzman King, Councilman; Kirby Metoxen, Councilman Motion by Jennifer Webster to accept the Oneida Airport Hotel Corporation FY ’17 4th quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Motion by David P. Jordan to have the Oneida Airport Hotel Corporation work with the Secretary’s Office to schedule a shareholder’s meeting as soon as possible, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 2. Accept Oneida Golf Enterprise FY ’17 4th quarter report (2:32:36) Agent: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer Motion by Jennifer Webster to accept the Oneida Golf Enterprise FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 7 of 8 Public Packet Page 30 of 247 DRAFT 3. Accept Bay Bancorporation, Inc. FY ’17 4th quarter report (2:41:13) President: Jeff Bowman Liaison: Trish King, Tribal Treasurer Motion by Brandon Stevens to accept the Bay Bancorporation, Inc. FY ’17 4th quarter report, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 4. Accept Oneida ESC Group, LLC. FY ’17 4th quarter report (2:49:11) Chair: Jackie Zalim Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman Motion by Jennifer Webster to accept the Oneida ESC Group, LLC. FY ’17 4th quarter report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers 5. Accept Oneida Seven Generations Corporation FY ’17 4th quarter report (2:57:26) Agent: Pete King III Liaison: Brandon Stevens, Tribal Vice-Chairman Motion by David P. Jordan to accept the Oneida Seven Generations Corporation FY ’17 4th quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers V. ADJOURN Motion by David P. Jordan to adjourn at 1:53 p.m., seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster Not Present: Daniel Guzman King, Trish King, Lisa Summers Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017 Page 8 of 8 Public Packet Page 31 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Implementing Constitutional Amendments 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet Page 32 of 247 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: TO: ONEIDA BUSINESS COMMITTEE FROM: LISA SUMMERS, SECRETARY RE: OBC Resolution - Implementing Constitutional Amendments ______________________________________________________________________________________________ ***BACKGROUND*** At the April 12, 2017, regular Business Committee meeting, the following action took place: “Motion by Lisa Summers to formally disband the Constitutional Amendments Implementation team as their work is complete; to direct Chairwoman Tina Danforth to provide copies of the signed letter to the Oneida of the Thames and Oneida Indian Nation to the Tribal Secretary’s Office for record keeping purposes; to direct the Legislative Operating Committee to ensure the Election Law amendments are completed to come into compliance with the Constitution; and to direct the Tribal Secretary’s Office to present the petition forms and necessary standard operating procedures to the Business Committee work meeting in May 2017 for finalization, seconded by Tehassi Hill. Motion carried unanimously.” In developing the standard operating procedures, the team determined that BC resolution should be developed to identify what areas will be responsible for implementing Constitutional Amendments moving forward and that this resolution define what duties must be carried out. ***REQUESTED ACTION*** Adopt resolution entitled Implementing Constitutional Amendments 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Page 33 of 247 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Implementing Constitutional Amendments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, on May 2, 2015, the Oneida membership voted at the Secretarial Election to amend the Nation’s Constitution; and WHEREAS, on June 16, 2015, the United States Department of Interior, Bureau of Indian Affairs approved by certification the amendments to the Nation’s Constitution; and WHEREAS, on February 11, 2016, the Interior Board of Indian Appeals denied the tribal member’s appeal and upheld the Bureau of Indian Affairs certification of all the constitutional amendments; and WHEREAS, the Nation’s Constitution, as amended, provides a process by which the Nation’s Constitution and/or By-laws can be amended in the future; and WHEREAS, the Oneida Business Committee has determined there are administrative functions related to amending the Nation’s Constitution; and NOW THEREFORE BE IT RESOLVED, that the Records Management Department shall be responsible for preserving the correct copy of the Official Constitution, and the Oneida Law Office shall be responsible to provide copies of the supporting documents from the Bureau of Indian Affairs should any Tribal member request a copy. The Oneida Law office shall further be responsible for amending the Oneida Constitution after an amendment is approved by the Tribal membership according to Law. BE IT FUTHER RESOLVED, that the Legislative Operating Committee, through the Legislative Reference Office, shall be responsible to ensure that all laws, policies, and resolutions do not conflict with a Constitutional amendment that is approved by the Tribal membership according to law, thereby making any amendments that are necessary. They shall further create any new laws, policies, or resolutions and create any new laws, policies, resolutions as a result of an approved Constitutional amendment as approved by the Tribal membership according to Law. BE IT FINALLY RESOLVED, that the Intergovernmental Affairs and Communications Department is responsible to provide public notice to Tribal members of all Constitutional amendments that have been approved by the Tribal membership according to law. Public Packet Page 34 of 247 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Implementing Constitutional Amendments Summary This Resolution identifies the administrative functions related to amending the Nation’s Constitution. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Analysis by the Legislative Reference Office Article VI of the Oneida Nation’s Constitution provides a process by which the Nation’s Constitution and/or By-laws can be amended in the future. This Resolution describes the administrative functions and responsibilities related to amending the Nation’s Constitution. This Resolution requires that the Records Management Department be responsible for preserving the correct copy of the official Oneida Nation Constitution. The Oneida Law Office is responsible for providing copies of the supporting documents from the Bureau of Indian Affairs to any member of the Nation who requests a copy. The Oneida Law Office is also required to amend the Oneida Nation Constitution after an amendment is approved by the membership of the Nation. The Legislative Operating Committee, through the Legislative Reference Office, is responsible for ensuring that laws, policies and resolutions do not conflict with an approved constitutional amendment, that all necessary amendments to current laws, policies and resolutions are made, and that any new laws, policies or resolutions that are needed based on constitutional amendment are created. The Resolution requires that the Intergovernmental Affairs and Communications Department provide public notice to members of the Nation of all Constitutional amendments that have been adopted. Conclusion Adoption of this Resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet Page 35 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Approve the October 4, 2017 LOC meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. October 4, 2017 LOC meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet Page 36 of 247 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center October 04, 2017 9:00 a.m. Present: Jennifer Webster, David P. Jordan, Daniel Guzman King, Kirby Metoxen, Ernie Stevens III Excused: Others Present: Candice Skenandore, Clorissa Santiago, Jen Falck, Lee Cornelius, Leyne Orosco, Rosa Laster, Wes Martin I. Call to Order and Approval of the Agenda 1. Motion Daniel Guzman King to adopt the agenda; seconded by Kirby Metoxen, Motion carried unanimously. II. Minutes to be approved 1. Motion by Jennifer Webster to approve the September 20, 2017 LOC Minutes and send to the Business Committee for approval; seconded by Daniel Guzman King. Motion carried with Kirby Metoxen abstaining. III. Current Business 1. Petition: Dallas-2017 Tri-Annual General Election (1:35 – 2:05) Motion by Daniel Guzman King to approve the legislative analysis regarding the Petition: Dallas- 2017 Tri-Annual General Election and forward to the Business Committee for consideration; seconded by Kirby Metoxen. Motion carried unanimously. 2. Petition: Graham- 2017 General Election (2:06 – 2:34) Motion by Kirby Metoxen to approve the legislative analysis regarding the Petition: Graham- 2017 General Election and forward to the Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 3. Petition: Vandehei: Business Committee E-Polls (2:35-3:05) Motion by Jennifer Webster to approve the legislative analysis regarding the Petition: Vandehei- Business Committee E-polls and forward to the Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. IV. New Submissions 1. Petition: Dodge- Law Firm for GTC (3:08 – 3:58) Motion by Daniel Guzman King to add the Petition: Dodge- Law Firm for GTC to the active files list and assign Kirby Metoxen as the sponsor and direct the LRO to provide a 45 day update by November 11, 2017; seconded by Kirby Metoxen. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of October 04, 2017 Page 1 of 2 Public Packet Page 37 of 247 2. Petition: G. Powless-Banishment Law Resolution (3:59 – 4:44) Motion by Jennifer Webster to add the Petition: G. Powless regarding Banishment Law to the active files list with herself as the sponsor and direct the LRO to provide a 45 day update by November 11, 2017; seconded by Kirby Metoxen. Motion carried unanimously. V. Additions – None (Note Ernie Stevens III arrived to the meeting at 9:05 a.m.) VI. Administrative Updates 1. Resolution: Defining the Comprehensive Housing Division: Landlord-Tenant Law, Eviction & Termination Law, and Foreclosure Law E-Poll (4:59 – 5:40) Motion by Ernie Stevens III to enter the E-poll dated September 20, 2017 regarding the Resolution: Defining the Comprehensive Housing Division: Landlord-Tenant Law, Eviction & Termination Law, Mortgage and Foreclosure Law into the record; seconded by Daniel Guzman King. Motioned carried unanimously. VII. Executive Session VIII. Adjourn Motion by Kirby Metoxen to adjourn the October 04, 2017 Legislative Operating Committee meeting at 9:06 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of October 04, 2017 Page 2 of 2 Public Packet Page 38 of 247 Public Packet Page 39 of 247 Public Packet Page 40 of 247 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise Vigue, Executive Assistant October 30, 2017 E-Poll Results of: FC Meeting Minutes of October 30, 2017 An E-Poll vote of the Finance Committee was conducted to approve the October 30, 2017 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 3 YES votes from Patrick Stensloff, Louise Cornelius, and Larry Barton to approve the October 30, 2017 Finance Committee Meeting Minutes. Daniel Guzman King abstained. The minutes will be placed on the next BC agenda of Nov. 8, 2017 for approval and the next Finance Committee agenda of Nov. 13, 2017 to ratify this E-Poll action. Yaw^ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet Page 41 of 247 ONEIDA FINANCE COMMITTEE October 30, 2017 – 10:00 A.M. Business Committee Executive Conference Room REGULAR MEETING MINUTES FC Members Present: Patricia King, Treasurer/FC Chair Louise Cornelius, Gaming General Manager Larry Barton, CFO/FC Vice-Chair Patrick Stensloff, Purchasing Director Members Excused: Jennifer Webster, BC Council Member & Daniel Guzman King, BC Council Member Others Present: Marsha Danforth, Cheryl Danforth, Tim Skenandore, Dianne McLesterHeim, Shannon Davis and Denise Vigue, taking minutes I. CALL TO ORDER: The meeting was called to order by the FC Chair at 10:01 A.M. II. APPROVAL OF AGENDA: OCTOBER 30, 2017 Motion by Louise Cornelius to approve the FC meeting agenda of Oct. 30, 2017 with two ADD ON’s under Community Fund. Seconded by Larry Barton. Motion carried unanimously. III. APPROVAL OF MINUTES: Oct. 16, 2017 (Approved via E-Poll on 10/17/17) Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 10/17/17 approving the 10/16/17 Finance Committee meeting minutes. Seconded by Larry Barton. Motion carried unanimously. IV. TABLED BUSINESS: No Tabled Business V. CAPITAL EXPENDITURES: 1. Northeast Asphalt Inc. Tim Skenandore, Gaming Facilities Amount: $192,570.00 Tim was present to discuss this contract: this is full replacement of asphalt at Packerland; hoping to get approval so Gaming can schedule work with the vendor this year before vendor closes for the season; otherwise work will have to be done in the spring. There was a discussion over coordinated efforts by all departments with one vendor to obtain best possible rates; this is on the FC work meeting agenda. Motion by Larry Barton to approve the Northeast Asphalt Inc. sole source contract in the amount of $192,570.00. Seconded by Louise Cornelius. Motion carried unanimously. VI. COMMUNITY FUND: 1-a. ADD ON: Amend CF SOP.s (funds) to reflect GTC Directive of 10/8/17. Patricia King, Treasurer & FC Chair Page 1 of 5 Finance Committee Meeting Minutes of Oct. 30, 2017 Public Packet Page 42 of 247 Motion by Louise Cornelius to amend the Community Fund Standard Operating Procedures for funding to reflect the GTC Directive given on 10/8/17 to increase funding limits for individual requests to $500.00. Seconded By Patrick Stensloff. Motion carried unanimously. 1-b. CF Monthly Update Report – Nov. 2017 Denise Vigue, Finance Motion by Larry Barton to approve the Community Fund Update Report for November 2017. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Green Bay Cheer class fees Tana Aguirre for daughter, Riley Amount: $500.00 Motion by Larry Barton to approve from the Community Fund the Green Bay Cheer class fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 3. Volleyball Club fees Sylvia Cornelius for daughter, Hannah Amount: $500.00 Motion by Louise Cornelius to approve from the Community Fund the Volleyball Club fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 4. Tri-County Gymnastics fees Tonya Webster for daughter, Justice Amount: $500.00 Motion by Louise Cornelius to approve from the Community Fund the Tri-County Gymnastics fees for the daughter of the requestor in the amount of $500.00. Seconded by Larry Barton. Patrick Stensloff abstained. Motion carried. 5. Better Body Fitness Registration Angelina Sunshine Bain Amount: $132.00 Motion by Larry Barton to approve from the Community Fund the Better Body Fitness Registration fees in the amount of $132.00. Seconded by Louise Cornelius. Motion carried unanimously. 6. Madeline Graves Gymnastics class fees Barbara Swift for daughter Victoria Amount: $500.00 Motion by Larry Barton to approve from the Community Fund the Madeline Graves Gymnastics class fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. Page 2 of 5 Finance Committee Meeting Minutes of Oct. 30, 2017 Public Packet 7. Page 43 of 247 U14 Ray Allen Select Travel Basketball Team fees Tanya Danforth for son, David Amount: $500.00 Motion by Larry Barton to approve from the Community Fund the U14 Ray Allen Select Travel Basketball Team fees for the son of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 8. Blanket Sharing Program Latsiklanunha Hill, OPD Amount: 10 Cases This is the second year for this event made possible through a grant. Motion by Larry Barton to approve from the Community Fund ten (10) Cases of CocaCola Product to be used at the OPD Blanket Sharing Program. Seconded by Louise Cornelius. Motion carried unanimously. 9. Oneida Community Thanksgiving Feast Brian Doxtator Amount: 20 Cases Motion by Louise Cornelius to approve from the Community Fund twenty (20) Cases of Coca-Cola Product to be used at the Oneida Community Thanksgiving Feast. Seconded by Patrick Stensloff. Motion carried unanimously. 10. G.B. Area Youth Hockey Assn fees Megan White for son, Cullen Amount: $500.00 Motion by Patrick Stensloff to approve from the Community Fund the Green Bay Area Youth Hockey Association fees for the two sons of the requestor in the amount of $500.00 each. Seconded by Larry Barton. Motion carried unanimously. 11. G.B. Area Youth Hockey Assn fees Megan White for son, Brayden Amount: $500.00 - See motion in CF request #10. 12. Tri-City Gymnastics fees Louis Cottrell for daughter, Cameron Amount: $500.00 Motion by Larry Barton to approve from the Community Fund the Tri-County Gymnastics fees for the two daughters of the requestor in the amount of $500.00 each. Seconded by Louise Cornelius. Motion carried unanimously. 13. Tri-City Gymnastics fees Louis Cottrell for daughter, Chloe Amount: $500.00 - See motion in CF request #12. 14. Seymour Fast Pitch Training fees Jermaine Webster for daughter, Aaliyah Amount: $500.00 Page 3 of 5 Finance Committee Meeting Minutes of Oct. 30, 2017 Public Packet Page 44 of 247 Motion by Larry Baton to approve from the Community Fund the Seymour Fast Pitch Training fees for the daughter of the requestor in the amount of $500.00. Seconded by Louise Cornelius. Motion carried unanimously. 15. STARZ Academy Gymnastics class fees Jolina Silva for daughter, Lavinia Amount: $500.00 Motion by Louise Cornelius to approve from the Community Fund the STARZ Academy Gymnastics class fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 16. AAU Basketball Registration Cheryl Danforth for daughter, Kaya Amount: $500.00 Both Mother and grandmother were present, just in case of questions on this request. Motion by Larry Barton to approve from the Community Fund the AAU Basketball registration fees for the daughter of the requestor in the amount of $500.00. Seconded by Louise Cornelius. Motion carried unanimously. 17. Middle School Box LAX Tournament fees Jeremy VandeHei for son, Nelson Amount: $500.00 Motion by Larry Barton to approve from the Community Fund the Team WI Box Lacrosse Tournament fees for the son of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 18. Team WI Box Lacrosse Tournament fees William King for son, Hudson Amount: $500.00 Motion by Patrick Stensloff to approve from the Community Fund the Team WI Box Lacrosse Tournament fees for the son of the requestor in the amount of $500.00. Seconded by Larry Barton. Motion carried unanimously. 19. ADD ON: Team WI Box Lacrosse Tournament fees Tricia Danforth for nephew, Donavan Amount: $500.00 Motion by Louise Cornelius to approve from the Community Fund the Team WI Box Lacrosse Tournament fees for the nephew of the requestor in the amount of $500.00. Seconded by Larry Barton. Motion carried unanimously. VII. NEW BUSINESS: 1. Technical Security Integration Inc. (TSI) Shannon Davis, OGC-Surveillance Amount: $65,340.00 Shannon was present to discuss this request: this is for a maintenance agreement for surveillance equipment on older and new systems; this was not known until after the budget was prepared; this is an unbudgeted expense; need to get some guidance on how Page 4 of 5 Finance Committee Meeting Minutes of Oct. 30, 2017 Public Packet Page 45 of 247 to fund. FC suggests this be approved and taken out of original line in OGC budget; it will show a negative variance at the end of the year. Motion by Larry Barton to approve the unbudgeted Technical Security Integration Inc. (TSI) sole source contract in the amount of $65,340.00. Seconded by Patrick Stensloff. Motion carried unanimously. 2. FY18 Blanket PO- Walgreens Dianne McLester-Heim, OCHC Amount: $56,000.00 Dianne was present to discuss this request: amount is same as last year, but they did have to come back to ask for an increase; after discussion the FC suggests amended request amount be approved and requestor is to send appropriate information to Patrick Stensloff so he can make changes in the system with a copy to FC contact. Motion by Larry Barton to approve the amended amount for the FY18 Blanket for the Walgreens sole source contract in the amount of $72,000.00 and requestor will submit changes to Purchasing and Finance. Seconded by Patrick Stensloff. Motion carried unanimously. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: None X. FYI and/or THANK YOU: 1. FYI: IGT – WOP (2) Gold Spin David Emerson, Gaming Slots Motion by Larry Barton to accept the IGT (2) WOP Gold Spin information as FYI. Seconded by Patrick Stensloff. Motion carried unanimously. XI. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Larry Barton. Motion carried unanimously. Time: 10:35 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: October 30, 2017 Oneida Business Committee’s FC Minutes Approval Date: Page 5 of 5 Finance Committee Meeting Minutes of Oct. 30, 2017 Public Packet Page 46 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 08 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to accept the September 14, 2017 Quality of Life meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 9/14/17 QoL meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet Page 47 of 247 Quality of Life Committee Meeting Minutes for September 14, 2017 Present: Tehassi Hill, Kirby Metoxen, Brandon Stevens, Ernest Stevens III, Lisa Summers Others present: Danelle Wilson, Nathan King, Bobbie Webster, Dr. Ravinder Vir, Rosa Laster, Eric Boulanger, Latsiklanunha Hill, Mandy Schneider, Tina Jorgensen, Melinda J. Danforth, Brandon Wisneski, Larry Barton, Brian Doxtator, Cathy Bachhuber I. Call to Order and Roll Call Meeting called to order by Tehassi Hill [2014-2017 QOL Vice-Chair] at 8:36 a.m. II. Approval of the agenda Motion by Brandon Stevens to approve the agenda with three additions: VII.A. Community Health Assessment; VII.B. Tribal Orientated Policing Strategies (TOPS); and VIII.C. Suicide Academy, seconded by Ernest Stevens III. Motion carried unanimously. A. QOL Chair Brandon Stevens agreed to be the Chair of the Quality of Life Committee for the 20172020 term. B. QOL Vice-Chair Ernest Stevens III agreed to be the Vice-Chair of the Quality of Life Committee for the 2017-2020 term. Note: QOL Chair Brandon Stevens began chairing the meeting. III. Approval of Meeting Minutes A. July 31, 2017 Quality of Life meeting minutes Motion by Tehassi Hill to approve the July 31, 2017, Quality of Life meeting minutes, seconded by Ernest Stevens III. Motion carried unanimously. IV. Unfinished Business A. Tribal Action Plan Update – Mandy Schneider Excerpt from July 31, 2017 Quality of Life Meeting: Motion by Tehassi Hill to accept the update, seconded by Brandon Stevens. Motion carried unanimously. Excerpt from June 15, 2017 Quality of Life Meeting: Motion by Trish King to accept the verbal updated and have QOL Chair Fawn Billie’s office follow up with the transition team to include a Tribal Action Plan (TAP) update, seconded by Brandon Stevens. Motion carried unanimously. Quality of Life Committee Minutes September 14, 2017 Page 1 of 3 Public Packet Page 48 of 247 Excerpt from May 11, 2017 Quality of Life Meeting: Motion by Brandon Stevens to accept the verbal update as an FYI, seconded by Trish King. Motion carried unanimously. Excerpt from April 20, 2017 Quality of Life Meeting: Motion by Trish King to support the TAP Resolution moving forward for BC adoption, seconded by Brandon Stevens. Motion carried unanimously. Excerpt from March 9, 2017 Quality of Life Meeting: Motion by Tehassi Hill to have the th Tribal Action Plan (TAP) team bring back a status and needs report to the April 13 Quality of Life meeting, seconded by Brandon Stevens. Motion carried unanimously. Motion by Ernie Stevens III to approve the Tribal Action Plan update, seconded by Tehassi Hill. Motion carried unanimously. B. Fitbit Proposal – Tina Jorgenson, Wellness Committee Excerpt from June 15, 2017 Quality of Life Meeting: Motion by Brandon Stevens to have Tina Jorgenson, Wellness Committee, come back in September to QOL with a Fitbit proposal, seconded by Trish King. Motion carried unanimously. Motion by Tehassi Hill to accept the Fitbit proposal update as FYI, seconded by Ernest Stevens III. Motion carried unanimously. Note: Item will be added to future agendas as a subset of the Wellness Council of America updates. C. Drug Identification Training and Community Drug Awareness Update Motion by Tehassi Hill to accept the verbal update on the Drug Identification training and Community Drug Awareness presentation, seconded by Ernest Stevens III. Motion carried unanimously. V. New Business A. Wellness Council Update – Wellness Committee i. Exercise at Work Motion by Tehassi Hill to accept the Wellness Council update on the Exercise at Work and Webpage and defer the Wellness Council of America presentation to the next Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously. ii. Webpage Motion by Tehassi Hill to accept the Wellness Council update on the Exercise at Work and Webpage and defer the Wellness Council of America presentation to the next Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously. iii. Wellness Council of America Motion by Tehassi Hill to accept the Wellness Council update on the Exercise at Work and Webpage and defer the Wellness Council of America presentation to the next Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously. Quality of Life Committee Minutes September 14, 2017 Page 2 of 3 Public Packet VI. Page 49 of 247 Reports A. QOL 2014-2017 End of Term Report Motion by Ernest Stevens III to accept the QOL 2014-2017 End of Term Report as a FYI, seconded by Tehassi Hill. Motion carried unanimously. VII. Additions A. Community Health Assessment – Eric Krawczyk, Tina Jorgensen Motion by Kirby Metoxen to defer the Community Health Assessment to the next Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously. B. Tribal Orientated Policing Strategies (TOPS) – Eric Boulanger Motion by Ernest Stevens III to support the Tribal Orientated Policing Strategies (TOPS) event and assign Ernest Stevens III as the sponsor, seconded by Tehassi Hill. Motion carried unanimously. C. Suicide Academy – Dr. Ravinder Vir Motion by Ernest Stevens III to accept the update on the zero suicide initiative, seconded by Tehassi Hill. Motion carried unanimously. VIII. Adjourn Motion by Ernest Stevens III to adjourn at 11:09 a.m., seconded by Kirby Metoxen. Motion carried unanimously. Quality of Life Committee Minutes September 14, 2017 Page 3 of 3 Public Packet Page 50 of 247 Public Packet Page 51 of 247 Public Packet Page 52 of 247 Public Packet Page 53 of 247 Public Packet Page 54 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 10 I 31 I 17 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: AgendaHeader: ~~A~p_p_o_in_t_m_e_n_ts______________________________________________________~l· D Accept as Information only [g) Action - please describe: Approve recommendation to appoint Carmelita Escamea to the Pardon & Forgiveness Screen Committee and to approve request to post two (2) remaining vacancies. 3. Supporting Materials D Report D Contract D Resolution [g) Other: l.IMemo 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized Sponsor/Liaison: ~~T_e_ha_s_s~iH_i_II_,C_h_a_ir_m_a_n~--------------------------------------~ Primary Requestor/Submitter: Laura Laitinen-Warren, Senior Policy Advisor Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Public Packet Page 55 of 247 Oneida Nation Oneida Business Committee PO Box 365 • Oneida, WI 54155·0365 onelda-nsn.gov r-'\ :fXlODOD= ONEIDA Memorandum To: Oneida Business Committee From: Tehassi Hill f /1 Date: October 3 l, 20 17 Re: Pardon & Forgiveness Screen Committee There are two (2) applicants for three (3) vacancies on the Pardon & Forgiveness Screen Committee. The applicants are: Patricia Powless Carmelita Escamea The candidates are qualified to serve. In accordance with Article VI, Section 6-2 of the Comprehensive Policy Governing Boards, Committees and Commissions, I recommend Carmelita Escamea be appointed to the Pardon & Forgiveness Screen Committee. A good mind. A good heart. A strong fire. Public Packet Page 56 of 247 Public Packet Page 57 of 247 Public Packet Page 58 of 247 Public Packet Page 59 of 247 Public Packet Page 60 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of FY2018 CIP Funds for #23-005 Residential Home Sites. 3. Supporting Materials Report Resolution Contract Other: 1. CIP Budget Activations 2018 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Asst. Division Director/Development Primary Requestor/Submitter: Paul Witek, Senior Tribal Architect / Engineering Dept. Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Dept. Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet Page 61 of 247 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project's allocated CIP funding in order to continue the project development. Background: The approved project is to provide residential homes sites on Tribal owned parcels of land for tribal members to build homes. The tribal members will utilize the Home Builders Opportunity (HBO) program administered by the Division of Land Management (DOLM) to allocate the parcels. This project will only develop the needed infrastructure/subdivisions, not build any houses. The project is a multiple site project, and will be phased over a number of years. Sub-Projects under this project include: - Beechtree Lane Extension - Complete, created 7 HBO lots. - Residential Development - FG - Underway, will create 4 HBO lots along Seminary Road. - Green Valley - team evaluating adding 4 HBO lots - Maple Leaf West - team evaluating creating approximately 20 HBO & OHA lots - Uskah Village - team evaluating creating 30 to 40 HBO & OHA lots - additional sites being reviewed The project's CIP Package was approved by the Business Committee on March 23, 2005 and the CIP Package Amendment on October 28, 2015. The project has partial funding from the approved FY2014 CIP Budget and has an allocation in the FY2018 CIP Budget. Additional funding will be requested in subsequent fiscal years. The team has been taking advantage of funding from Tribal Transportation Program and Indian Health Service to supplement the CIP funding. Action Requested: 1. Activation of $400,000 from the approved FY2018 CIP Budget for CIP #23-005 Residential Home Sites. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Page 62 of 247 CIP BUDGET ACTIVATIONS 2018 Revised: Date Activation Approved Unactivated Balance Project Title CIP $ App'd FY 2018 23-005 Residential Home Sites 400,000 400,000 A 05-013 Elder Services / Apartments Improvements 1,875,000 1,875,000 A 07-002 SSB Remodeling - Phase V 550,000 550,000 A 07-013 Maple Sugar Camp 30,000 30,000 A 15-003 NHC Remodeling - Phase VIII 311,000 311,000 A 16-005 Casino Exterior Enhancements 805,000 805,000 A 16-008 O.F.F. Facility Improvements 207,000 207,000 A Project No. Activated Amount 10/19/17 Notes 0 0 0 TOTALS: 4,178,000 0 4,178,000 Adjustments Notes: A. Funding source: Tribal Contribution G:\CIP\Budget Activations Oneida Nation ENGINEERING DEPARTMENT Public Packet Page 63 of 247    /  /                                          Public Packet Page 64 of 247                                    Public Packet Page 65 of 247 Elder Service / Apartment Improvements CIP #05-013 CIP PACKAGE September 21, 2016 Public Packet Page 66 of 247 CIP #05-013 Project Client: Elder Services Program Project Team: Florence Petri    Program Director Tina Pospychala   Assistant Program Director Corinne Robelia - Zhuckkahosee     Lois Strong Apartment Manager Pat Lassila ONCOA Jeff Witte Project Planner - Planning Dept. Dan W. Skenandore Project Manager - Engineering Dept. Paul J. Witek Senior Tribal Architect - Engineering Dept. ONCOA G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -2- Public Packet Page 67 of 247 CIP #05-013 Table of Contents PROJECT EXECUTIVE SUMMARY................................................................................................5 I. Needs Assessment and Project Justification.............................................................................7 II. Business Plan ...........................................................................................................................7 III. Management Plan....................................................................................................................8 IV. Facility Concept and Space Requirements ...........................................................................9 V. Site Selection Criteria .............................................................................................................9 VI. Environmental .........................................................................................................................9 VII. Budget Estimate.......................................................................................................................9 VIII. Financial Plan ....................................................................................................................12 IX. Communication Plan.............................................................................................................12 X. Project Time Line..................................................................................................................13 XI. Appendix ................................................................................................................................14 A. Site Plan...................................................................................................................................14 G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -3- Public Packet Page 68 of 247 CIP #05-013 G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -4- Public Packet Page 69 of 247 CIP #05-013 PROJECT EXECUTIVE SUMMARY Project Title: Elder Services / Apartment Improvements Project Description: The proposed project is to make essential improvements to the Lee McLester Elder Services Complex to ensure a safe and secure environment. The current facility has outside surface parking with no coverage for tenant vehicles or for entry into the apartments by Oneida Elders, creating health and safety, quality of life, security issues. (see page 7 of CIP Package) The project proposes options for addressing the facility deficiencies. The options are: Base Scope – construction of the tenant garages with storage space, associated site work and landscaping. Option 1 – includes all work identified in Base Scope and adds a building addition for storage areas for Loan Closet and Home Chore Program. (see page 9 of CIP Package) Management/Business Plan: We do not anticipate any changes to the current management structure as a result of this project. Current staffing will remain the same. The project will not require additional staff from other Tribal Departments to serve the proposed improvements. (see page 7 of CIP Package) Site Selection: Improvements will be on existing site of Lee McLester Elder Complex Apartments and Services. (see page 9 of CIP Package) Project Budget Estimates: (also see page 9,10 and 11 of CIP Package) Base Scope: Soft & Misc. Costs: Construction: Furniture, Fixtures & Equipment (FFE): Contingency: 12% Total (rounded): $191,400 $980,200 $21,000 $143,100 $1,336,000 G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -5- Public Packet Page 70 of 247 CIP #05-013 Option 1: Soft & Misc. Costs: Construction: Furniture, Fixtures & Equipment (FFE): Contingency: 12% Total (rounded): $277,500 $1,423,100 $27,000 $207,300 $1,935,000 Financial Plan: Partial funding for this project was included in approved FY 2015 CIP Budget with the remaining funding need being requested in the FY 2017 and/or FY 2018 CIP budget. (see page 12 of CIP Package) Communication Plan: The standard process will be used for communicating the project status to the community. (see page 12 of CIP Package) G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -6- Public Packet Page 71 of 247 CIP #05-013 I. Needs Assessment and Project Justification A. Introduction: The proposed project is to make essential garage and storage space improvements to the Lee McLester Elder Apartment Complex to ensure a safe and secure environment for Oneida Elders and improve their quality of life. B. Present Facilities: The current facility has outside surface parking for its residents, with no coverage for tenant vehicles. C. Problem: 1. Elder Apartments a) The current independent living elder apartments do not have garage space for tenants or covered walkway to tenant apartments. This condition increases their chance of falling and is not secure. Tenant vehicles parked outside have been vandalized, had license plates stolen, fuel theft, etc. b) The existing building is located on top of a hill and can be extremely windy with harsh weather conditions. Elderly are especially susceptible to health problems caused by these conditions. 2. Home Chores a) Current Home Chores garage is located off site and beyond repair. Equipment has to be stored outside because the current building is too small. Vandalism is an ongoing problem and homeless persons have been found in the vestibule on occasion. Home chore crew has to go off site and travel time takes away from valuable service related activities. 3. Storage a) There is a lack of storage space for the Loan Closet Program depriving Tribal Elders of quality of life items such as wheel chairs, shower chairs and portable ramps. Elder services simply can’t purchase needed items because of the lack of storage space and his currently renting space off site. 4. Landscaping a) There is sparse landscaping between apartment court yards depriving resident’s access to nature and birds, wind protection and improved quality of life. II. Business Plan A. The Elder Services Program is a tribal service entity not structured to accumulate profits, therefore, a Business Plan is not applicable for this project per the Capital Improvement Process. G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -7- Public Packet Page 72 of 247 CIP #05-013 B. While the program is a tribal service entity, it does collect rent for the apartments. It is anticipated that the resident’s current lease rate will be amended to include the garage assigned to their unit. Raising the current monthly rent from $370.00 to $400.00 to include the added amenity would generate $10,400.00 of additional yearly revenue for the Elder Apartments. III. Management Plan A. Management: The current program is managed by the Elder Services Program Director and support staff; no changes to the management structure are anticipated due to this project. Tenants will be responsible for keeping their garage storage area clean and orderly. These terms will be stated in their lease and enforced by annual inspections. B. Organizational Chart: C. Staffing, Requestor: Current staffing will not change as a result of this project. D. Staffing, Service Departments: The tribal service departments that are impacted by this project include the following. Their need for additional staffing due to this project is noted: 1. 2. 3. 4. DPW – Facilities (no additional position(s) needed) DPW – Grounds keeping (no additional position(s) needed) Custodial (no additional position(s) needed) MIS (no additional position(s) needed) G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -8- Public Packet Page 73 of 247 CIP #05-013 IV. Facility Concept and Space Requirements A. The project proposes two options for addressing the facility deficiencies identified in Section I of this CIP package. The options are: 1. Base Scope - the Base Scope will be to construct garages with storage at the west end of each of the independent living apartment wings (see site plan in appendix). The garages will include secured interior access to and from the elder apartments and will have one stall for each apartment. Site work associated with the garage addition and related landscaping is included in the base project scope. 2. Option 1 – includes the work included in Base Scope, and adds the construction of a building addition of approximately 4,000 sq. ft. to accommodate the storage needs of the Loan Closet (quality of life items e.g. walkers) and Home Chore Program (plows, lawnmowers and shovels). The building addition is proposed for the area east of apartment wings C and D (see site plan in appendix). B. Consistent with the Oneida Design Standards, it is our intention to utilize sustainable design principals on this project. Meaning, we will design, construct, and operate the building to minimize negative impacts to the natural environment and health, while optimizing long-term costs. V. Site Selection Criteria A. Improvements will be on the existing site of the Lee McLester Elder Complex Apartments and Services, located on Overland Road. VI. Environmental A. An Environmental Assessment will be initiated once the project has been approved and the design is at a stage where there is sufficient information to request the assessment. VII. Budget Estimate A. The following pages include the project’s budget estimates. Several options are presented to allow some flexibility for determining scope based upon available funds. The options are: 1. Base Scope - construction of the tenant garages with storage, associated site work and landscaping. 2. Option 1 – includes all work identified in Base Scope and adds building addition for storage areas for Loan Closet and Home Chore Program. G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx -9- Public Packet Page 74 of 247 CIP #05-013 G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx - 10 - Public Packet Page 75 of 247 CIP #05-013 G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx - 11 - Public Packet Page 76 of 247 CIP #05-013 VIII. Financial Plan A. Tribal Financing: - It is proposed to fund this project through the tribal CIP Budget. with the balance being requested in the. 1. Partial funding for this project was included in approved FY 2015 CIP Budget in the amount of $48,000. 2. The remaining funding will be requested in the FY 2017 and/or FY 2018 CIP Budgets. Remaining funding need is: a) Base Scope: $ 1,288,000 b) Option 1: $ 1,887,000 B. The Project Team has been researching possible grant opportunities for the project and has identified the following potentials: 1. None. IX. Communication Plan A. Information included in a communication plan for this project will include: 1. CIP project number 2. Project title 3. Project Manager (including: phone, fax numbers and e-mail address) 4. Project phase (identify process followed: CIP, etc.) 5. % of Phase completed 6. Brief description of the project scope 7. Project budget amount 8. Project schedule (identify if community meeting will be held) B. The Project Information will be communicated to the community and staff as follows: 1. Weekly status reports - Monday 8:30 AM at LBDC conference room (Project Manager) 2. Community Meetings – No community meetings are planned for this project. 3. Quarterly reports Tribal publications including: Kalihwisaks (Senior Tribal Architect) 4. Quarterly reports on Oneida website and on Oneida Intranet (Senior Tribal Architect) 5. Ground breaking and dedication ceremonies scheduled with the events coordinator (Project Manager / Business Unit Manager) 6. Periodic articles in the Kalihwisaks based upon the specific needs of the project. (Project Manager) G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx - 12 - Public Packet Page 77 of 247 CIP #05-013 X. Project time line     G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx - 13 - Public Packet Page 78 of 247 Elder Services / Apartments Improvements - CIP #05-013 ID Task Name 1 CIP Phase I - CIP Request Duration 33 days 2 Assemble CIP Package 33 days 11 Client Division Director Approval 1 day 12 CIP Phase II - Project Ranking & Approval 289 days 13 CIP Package to required dept./ committees 8 wks 14 All comments addressed by Project Team 1 day 15 Project hold for budget approval 48 wks 16 CIP Package to OBC 8 days 17 OBC Approval 0 days 18 CIP Phase III - A/E Contract Approval & Design 2017 2018 2019 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar A 13 15 1 11/8 165 days 19 Draft A/E RFP 2 wks 20 Release RFP 3 wks 21 Review Proposals 1 wk 22 Interviews & Contract Negotiation 3 wks 23 Contract Award 3 wks 24 Schematic Design (SD) 4 wks 25 Engineering Dept. Document Review 1 wk 26 Design Development (DD) 4 wks 27 Engineering Dept. Document Review 1 wk 28 Construction Documents (CD) 8 wks 29 Engineering Dept. Document Review 2 wks 30 A/E Incorporates Owner review comments 1 wk 31 CIP Phase IV - Project Bidding & Construction 19 20 22 23 24 26 28 2 145 days 32 Bidding and Negotiation 4 wks 33 Contract Award 3 wks 34 Construction 20 wks 35 Substantial Completion 0 days 1/9 36 Final Completion 2 wks 3 Oneida Engineering Department Date: Tue 10/31/17 05-013 Schedule 1:43 PM 32 33 34 Task Inactive Task Manual Summary Split Inactive Task Start-only Milestone Inactive Milestone Finish-only Summary Inactive Summary Progress Project Summary Manual Task Deadline External Tasks Duration-only External Milestone Manual Summary Rollup Page 1 Public Packet Page 79 of 247 CIP #05-013 XI. Appendix A. Site Plan PRELIMINARY NOT FOR CONSTRUCTION G:\ENG\Projects\05-013\CIP\CIP Package - Final to DD - 16_1020.docx - 14 - Public Packet Page 80 of 247 Public Packet Page 81 of 247 Oneida Nation Engineering Department Memo To: Oneida Business Committee From: Dan W. Skenandore – Project Manager CC: Project Team Date: 11/30/2016 Re: Elder Services / Apartments Improvements CIP #05-013 The following are the project teams responses to the comments received from the various review entities regarding the Capital Improvement Process (CIP) Package for this project. Arts Board Comment: None. Response: N/A Environmental Health & Safety Division Comment: None. Response: N/A Environmental Resource Board Comment: Approval is contingent upon gaining approval of environmental assessment and passage of the 2018 budget by GTC. Response: All proper steps will be taken to get environmental assessment assembled and approved. Project will wait for budget approval before starting. Facilities Management Team Comment: None. Response: N/A Facilities Planning Committee Comment: None. Response: N/A Finance Division Comment: None. Response: N/A G:\ENG\Projects\05-013\CIP\Memo - CIP Package Review Comment Replies.docx Public Packet Page 82 of 247 Elder Services / Apartments Improvements CIP #05-013 Land Commission Comment: None. Response: N/A Planning Department Comment: None. Response: N/A Utilities Department Comment: None. Response: N/A Page 2 Public Packet Page 83 of 247 CIP BUDGET ACTIVATIONS 2015 Project No. 05-013 Project Title Revised: CIP $ App'd FY 2015 Activated Amount 07-002 Elder Services / Apartments Improvements SSB Remodeling - Phase V 50,000 50,000 14-002 Cemetery Improvements 25,000 14-013 Early Head Start Facility 14-014 15-003 Oneida Golf Enterprise Remodel - Phase II NHC Remodeling - Phase VIII 15-004 Business Park Storm Water TOTALS: Adjustments 15-003 NHC Remodeling - Phase VIII Date Activation Approved 48,000 Unactivated Balance 11/30/15 Notes 48,000 A 11/25/15 0 A 25,000 04/08/15 0 A 1,961,000 1,961,000 05/13/15 0 A 235,000 235,000 08/26/15 0 A 870,000 870,000 02/11/15 0 A,B 250,000 250,000 11/10/15 0 A 3,439,000 3,391,000 -300,000 48,000 02/11/15 570,000 B Notes: A. Funding source: Tribal Contribution B. $300,000 being activated from NHC Remodeling - Phase VIII #15-003 and transferred to SEOTS Community Center #11-002. G:\CIP\Budget Activations 2015 Oneida Tribe of Indians of Wisconsin ENGINEERING DEPARTMENT Public Packet Page 84 of 247 CIP BUDGET ACTIVATIONS 2018 Revised: Date Activation Approved Project Title CIP $ App'd FY 2018 23-005 Residential Home Sites 400,000 400,000 A 05-013 Elder Services / Apartments Improvements 1,875,000 1,875,000 A 07-002 SSB Remodeling - Phase V 550,000 550,000 A 07-013 Maple Sugar Camp 30,000 30,000 A 15-003 NHC Remodeling - Phase VIII 311,000 311,000 A 16-005 Casino Exterior Enhancements 805,000 805,000 A 16-008 O.F.F. Facility Improvements 207,000 207,000 A Project No. Activated Amount Unactivated Balance 10/19/17 Notes 0 0 0 TOTALS: 4,178,000 0 4,178,000 Adjustments Notes: A. Funding source: Tribal Contribution G:\CIP\Budget Activations Oneida Nation ENGINEERING DEPARTMENT Public Packet Page 85 of 247 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 11 / 8 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of FY2018 CIP Funds for #07-002 SSB Remodeling - Phase V. 3. Supporting Materials Report Resolution Contract Other: 1. Project Budget Estimate 3. 2. CIP Budget Activations 2018 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Asst. Division Director/Development Primary Requestor/Submitter: Paul Witek, Senior Tribal Architect / Engineering Dept. Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Dept. Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet Page 86 of 247 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project's allocated CIP funding in order to continue the project development. Background: The approved project is a continuation of the various remodeling/upgrades of the existing facility. The project will address, in stages: building code, life safety, asbestos abatement, functional issues and operational inefficiencies. The project outcome will be an energy efficient, functional, healthy, safe and comfortable environment for the Social Services Building occupants and clients. Stage 1 completed the boiler replacement. The current Stage of this Phase of the project will involve replacement of original electrical switch gear, panels and generator. Subsequent Stages will be developed as budget is available. The project's CIP Package was approved by the Business Committee on May 10, 2017. The project has partial funding from the approved FY2017 CIP Budget and has an allocation in the FY2018 CIP Budget. Additional funding will be requested in subsequent fiscal years. Action Requested: 1. Activation of $550,000 from the approved FY2018 CIP Budget for CIP #07-002 SSB Remodeling - Phase V. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Page 87 of 247 PROJECT BUDGET ESTIMATE PROJECT NAME: SSB Remodel - Phase V - Electrical Upgrades PROJECT No.: 07-002 Stage 2 May 22, 2017 DATE: SOFT and MISCELLANEOUS COSTS Engineering Dept. Fees Architect / Engineer Fees & Reimbursables Soil Borings, Testing and Surveys Agency Review and Approval Fees Insurance - Builders Risk Archaeological Survey & Site Monitoring 31,300 47,600 2,000 400 covered b [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A1326c94632681dda. Public record. Not legal advice.