# Phone: (920)869-2214 (2017) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A0e8925e4ec8f7de0 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation Post Office Box 365 Oneida, WI 54155 Phone: (920)869-2214 BC Meeting Materials July 27, 2017 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 181 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 27th day of July, 2017. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee FY '17 3rd Quarter Reports Page 1 Oneida Business Committee FY ’17 3rd Quarterly Reports 8:00 a.m. Thursday, July 27, 2017 BC Conference Room, 2 nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-pack ets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. REPORTS (Please Note: Scheduled times are approximate and subject to change) A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Oneida Nation Arts Board FY ’17 3rd quarter report (Not Submitted) Chair: Liaison: Tamara VanSchyndel Jennifer Webster, Councilwoman 2. Accept Anna John Residential Centered Care Community Board FY ’17 3rd quarter report (8:00 a.m.) Chair: Candace House Liaison: Melinda J. Danforth, Tribal Vice-Chairwoman 3. Accept Oneida Child Protective Board FY ’17 3rd quarter report (8:15 a.m.) Chair: Liaison: Dale Powless Lisa Summers, Tribal Secretary 4. Accept Oneida Environmental Resources Board FY ’17 3rd quarter report (8:30 a.m.) Chair: Liaison: Marlene Garvey Tehassi Hill, Councilman 5. Accept Oneida Community Library Board FY ’17 3rd quarter report (Not Submitted) Chair: Liaison: Dylan Benton Fawn Billie, Councilwoman 6. Accept Oneida Personnel Commission FY ’17 3rd quarter report (8:45 a.m.) Chair: Liaison: Yvonne Jourdan Lisa Summers, Tribal Secretary rd Oneida Business Committee FY ’17 3 Quarter Reports Agenda of July 27, 2017 Page 1 of 3 FY '17 3rd Quarter Reports Page 2 7. Accept Oneida Police Commission FY ’17 3rd quarter report (9:00 a.m.) Vice-Chair: Sandra Reveles Liaison: Lisa Summers, Tribal Secretary 8. Accept Oneida Pow-wow Committee FY ’17 3rd quarter report (9:15 a.m.) Chair: Liaison: Tonya Webster Fawn Billie, Councilwoman 9. Accept Southeastern Oneida Tribal Services Advisory Board FY ’17 3rd quarter report (9:30 a.m.) Chair: Kathryn LaRoque Liaison: Tina Danforth, Tribal Chairwoman (Break scheduled from 9:30 a.m. – 9:45 a.m.) 10. Accept Oneida Nation Veterans Affairs Committee FY ’17 3rd quarter report (10:00 a.m.) Chair: Liaison: Mike Hill Jennifer Webster, Councilwoman A. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Oneida Nation Commission on Aging FY ’17 3rd quarter report (10:15 a.m.) Chair: Liaison: Pat Lassila Melinda J. Danforth, Tribal Vice-Chairwoman 2. Accept Oneida Gaming Commission FY ’17 3rd quarter report (Not Submitted) Chair: Liaison: Mark A. Powless Brandon Stevens, Councilman 3. Accept Oneida Election Board FY ’17 3rd quarter report Chair: Liaison: Racquel Hill Melinda J. Danforth, Tribal Vice-Chairwoman 4. Accept Oneida Land Claims Commission FY ’17 3rd quarter report (Not Submitted) Chair: Liaison: Loretta Metoxen Brandon Stevens, Councilman 5. Accept Oneida Land Commission FY ’17 3rd quarter report Chair: Liaison: Rae Skenandore Tehassi Hill, Councilman 6. Accept Oneida Nation School Board FY ’17 3rd quarter report (10:30 p.m.) Chair: Liaison: Debra Danforth Fawn Billie, Councilwoman B. STANDING COMMITTEES 1. Accept Community Development Planning Committee FY ’17 3rd quarter report (Not Submitted) Chair: Melinda J. Danforth, Tribal Vice-Chairwoman 2. Accept Legislative Operating Committee FY ’17 3rd quarter report (10:45 a.m.) Chair: Brandon Stevens, Councilman rd Oneida Business Committee FY ’17 3 Quarter Reports Agenda of July 27, 2017 Page 2 of 3 FY '17 3rd Quarter Reports Page 3 3. Accept Quality of Life Committee FY ’17 3rd quarter report (11:00 a.m.) Chair: Fawn Billie, Councilwoman 4. Accept Finance Committee FY ’17 3rd quarter report (11:15 a.m.) Chair: Trish King, Tribal Treasurer (Break scheduled from 11:15 p.m.-11:30 p.m.) C. CORPORATE BOARDS 1. Accept Oneida Airport Hotel Corporation FY ’17 3rd quarter report (11:30 a.m.) Agent: Liaison: Janice Hirth-Skenandore Trish King, Tribal Treasurer 2. Accept Oneida Golf Enterprise FY ’17 3rd quarter report (11:45 a.m.) Agent: Liaison: Janice Hirth-Skenandore Trish King, Tribal Treasurer 3. Accept Bay Bancorporation, Inc. FY ’17 3rd quarter report (12:00 p.m.) President: Liaison: Jeff Bowman Tina Danforth, Tribal Chairwoman 4. Accept Oneida ESC Group, LLC. FY ’17 3rd quarter report (12:15 p.m.) Chair: Liaison: Jackie Zalim Tehassi Hill, Councilman 5. Determine appropriate action regarding Oneida Seven Generations Corporation FY ’17 rd 3 quarter report Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman II. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 5:30 p.m., Friday, July 21, 2017, pursuant to the Open Records and Open Meetings Law, section 7.17-1. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas -packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869 -4364 or (800) 236-2214. rd Oneida Business Committee FY ’17 3 Quarter Reports Agenda of July 27, 2017 Page 3 of 3 FY '17 3rd Quarter Reports Page 4 FY '17 3rd Quarter Reports Page 5 FY '17 3rd Quarter Reports Page 6 FY '17 3rd Quarter Reports Page 7 FY '17 3rd Quarter Reports Page 8 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 / 27 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Approval needed 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Dale Powless, Chair Child Protective Board Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 9 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Requesting approval for 3rd quarter report for the Oneida Child Protective Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 FY '17 3rd Quarter Reports Page 10 Oneida Child Protective Board Quarterly Report For Oneida Business Committee Period: April, May, & June 2017 Third Quarter Report Due: July 17th, 2017 ONEIDA CHILD PROTECTIVE BOARD Dale Powless, Chairman Jeanette Ninham, Secretary Beverly Anderson, Member Melinda K. Danforth, Member Carmelita Escamea, Member Wesley Martin, Member Carol Silva, Member Lisa Summers, OBC Liaison MISSION: To secure a stable environment that includes the physical, mental, cultural and financial well-being of Oneida children. PURPOSE: In accordance with the Indian Child Welfare Act, 25 U.S.C. 1901, etseq. , the purpose of the Board is to protect the best interest of Oneida children and to promote the stability and security of Oneida families. When placements of such children in foster or adoptive homes or facilities are necessary, these homes must reflect the unique values of Indian culture. For this purpose, the Board may intervene in federal, state, and county courts concerning the following proceedings: foster care placement, termination of parental rights, pre-adoptive placement, adoptions and out of home placements. MEETING REQUIREMENTS Oneida Child Protective Board meets weekly and by special requests from family members, counties departments, or community members. MINUTES Due to confidentiality nature of minors, all minutes are kept in locked fireproof file cabinet, in a locked room within the building. FINANCIALS The Oneida Child Protective Board is on schedule with meeting our financial goals. EDUCATION/TRAINING   35th Annual NICWA Conference April 2-5, 2017  Crimes Against Children in Indian Country April 25-27, 2017  Trauma Informed Care –Webinar April 28, 2017 Page 1 of 3 FY '17 3rd Quarter Reports Page 11 Oneida Child Protective Board Quarterly Report For Oneida Business Committee Period: April, May, & June 2017 Third Quarter Report Due: July 17th, 2017           Anxiety, Worry & Panic May 3, 2017  Drug Identification & Recognition to Support Tribal Justice May 8 & 9, 2017  Prescription Drug & Opiate Abuse June 12, 2017  Borderline Personality Disorder June 13, 2017  Truth, Healing & Reconciliation in Indian Child Welfare - Webinar June 28, 2017 GOALS AND OBJECTIVES Facilitate appropriate training opportunities for Oneida Child Protective Board members for certificate/report of completion per Oneida Child Protective Board Bylaws. Develop working relationship and improve judicial relationships through meetings with tribal, state, and county personnel. Work in accordance with the Oneida Law Office and Tribal Social services to enforce the provisions of the Indian Child Welfare Act. COMMENTS Attended state court hearings in support of placement of Oneida children and their families. Heard, discussed and recommended the best solution for cases that came before us. The following chart demonstrates the approximate number of cases for the quarter: Worked with LOC staff regarding changes to the Children's Code. Made recommendations of specific changes due to the importance of following NICWA laws and regulations. Also recommended the Code not be passed unless the Oneida Nation can assist the Oneida families/children and have the foster homes that would be better than any other County. Assisted families with concerns of the county workers and supervisors. Requested that the ICWA staff continue to search out family for placement options and not use the same member from the past year, since the dynamics of our families’ changes every day. Page 2 of 3 FY '17 3rd Quarter Reports Page 12 Oneida Child Protective Board Quarterly Report For Oneida Business Committee Period: April, May, & June 2017 Third Quarter Report Due: July 17th, 2017 April On‐Going Cases New Cases Relative Placement Future Adoptive Placement Treatment Facility Placement Shelter Care Placement Foster Care Placement Parent Placement Fictive Kin Guardianship Kinship 44 3 31 ‐ 1 ‐ 6 9 1 4 ‐ May On‐Going Cases New Cases Relative Placement Future Adoptive Placement Treatment Facility Placement Shelter Care Placement Foster Care Placement Parent Placement Fictive Kin Guardianship Kinship 34 1 20 ‐ 4 1 8 3 1 6 2 June On‐Going Cases New Cases Relative Placement Future Adoptive Placement Treatment Facility Placement Shelter Care Placement Foster Care Placement Parent Placement Fictive Kin Guardianship Kinship 33 2 13 2 4 1 9 10 ‐ ‐ 2 Page 3 of 3 FY '17 3rd Quarter Reports Page 13    /  /                                     FY '17 3rd Quarter Reports Page 14                   FY '17 3rd Quarter Reports Page 15 FY '17 3rd Quarter Reports Page 16 FY '17 3rd Quarter Reports Page 17 FY '17 3rd Quarter Reports Page 18 FY '17 3rd Quarter Reports Page 19 FY '17 3rd Quarter Reports Page 20 FY '17 3rd Quarter Reports Page 21 FY '17 3rd Quarter Reports Page 22 FY '17 3rd Quarter Reports Page 23 FY '17 3rd Quarter Reports Page 24 FY '17 3rd Quarter Reports Page 25 FY '17 3rd Quarter Reports Page 26 FY '17 3rd Quarter Reports Page 27 FY '17 3rd Quarter Reports Page 28 FY '17 3rd Quarter Reports Page 29 FY '17 3rd Quarter Reports Page 30 FY '17 3rd Quarter Reports Page 31 FY '17 3rd Quarter Reports Page 32 FY '17 3rd Quarter Reports Page 33 FY '17 3rd Quarter Reports Page 34 FY '17 3rd Quarter Reports Page 35 FY '17 3rd Quarter Reports Page 36 FY '17 3rd Quarter Reports Page 37 FY '17 3rd Quarter Reports Page 38 FY '17 3rd Quarter Reports Page 39 FY '17 3rd Quarter Reports Page 40 FY '17 3rd Quarter Reports Page 41 FY '17 3rd Quarter Reports Page 42 FY '17 3rd Quarter Reports Page 43 FY '17 3rd Quarter Reports Page 44 FY '17 3rd Quarter Reports Page 45 FY '17 3rd Quarter Reports Page 46 FY '17 3rd Quarter Reports Page 47 FY '17 3rd Quarter Reports Page 48 FY '17 3rd Quarter Reports Page 49 FY '17 3rd Quarter Reports Page 50 FY '17 3rd Quarter Reports Page 51 FY '17 3rd Quarter Reports Page 52 FY '17 3rd Quarter Reports Page 53 FY '17 3rd Quarter Reports Page 54 FY '17 3rd Quarter Reports Page 55 FY '17 3rd Quarter Reports Page 56 FY '17 3rd Quarter Reports Page 57 FY '17 3rd Quarter Reports Page 58 FY '17 3rd Quarter Reports Page 59 FY '17 3rd Quarter Reports Page 60 FY '17 3rd Quarter Reports Page 61 FY '17 3rd Quarter Reports Page 62 FY '17 3rd Quarter Reports Page 63 FY '17 3rd Quarter Reports Page 64 FY '17 3rd Quarter Reports Page 65 FY '17 3rd Quarter Reports Page 66 FY '17 3rd Quarter Reports Page 67 FY '17 3rd Quarter Reports Page 68 FY '17 3rd Quarter Reports Page 69 FY '17 3rd Quarter Reports Page 70 FY '17 3rd Quarter Reports Page 71 FY '17 3rd Quarter Reports Page 72 FY '17 3rd Quarter Reports Page 73 FY '17 3rd Quarter Reports Page 74 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 / 27 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept SEOTS FY '17 3rd quarter report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Cristina Danforth, Tribal Chairwoman Primary Requestor/Submitter: Kathryn LaRoque, Chair Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 75 Southeastern Oneida Tribal Services Advisory Board 2017 Third Quarter Report Submitted: July 18, 2017 PHOTO CREDIT: D.KING OF IMAGES Board Purpose It shall be the purpose of the Southeastern Oneida Tribal Services (SEOTS) Advisory Board to provide advice and constructive input to the SEOTS Director in order that the SEOTS office can formulate social services and programs for the Oneida people residing in Southeastern Wisconsin. Each member of the Board shall act as an ambassador for the SEOTS program by promoting its mission whenever possible; shall review the program’s budget; shall guide and advise SEOTS administration and shall adhere to the appropriate chain of command in any and all relative communications with the Oneida Business Committee. Members and Terms Name Kathryn LaRoque Lloyd Ninham Linda Langen Felicia Bernhardt Christine Cottrell Peter Stevens Vacant Officer Chair Vice Chair Treasurer Term Expires 2/28/19 2/28/19 1/28/18 1/28/18 1/28/18 1/28/18 Upcoming Meetings Thursday, August 10 @ 7:30pm, Tuesday, September 12 @ 7:30pm, Tuesday, October 10 @ 7:30pm Southeastern Oneida Tribal Services Mission SEOTS’ Mission is strengthening our cultural connection and providing services and programs to enhance the wellbeing of On^yote?a-ka living in southeastern Wisconsin. FY '17 3rd Quarter Reports Page 76 Utilization Statistics (Third Quarter) Service Area Population: 2,118 (June 2, 2017 – Oneida Enrollments Department) Office or Event Visits: 1,428 Unique Clients Served: 614 Visits by Age: 0-17: 129, 18-54: 238, 55+: 569 Incoming Phone Calls: 2,792 Total Client Interactions: 4,220 (Visits + Incoming Phone Calls) Notable Events: Indian Taco Fundraiser (April 28, 87 attendees), 2nd Annual Oneida Arts, Evolving Traditions Art Show (May 13, 74 attendees), SEOTS Picnic (June 25, 70 attendees) Most Utilized Services: Medication Distribution (466), Elder Activities (323), Office Equipment Use (83) Iroquois Raised Beadwork by James Kelly on nd display at the 2 Annual Oneida Arts, Evolving Traditions Art Show on Saturday, May 13, 2017. Photo Credit: Matthew Messner Advisory Board Meeting Outcomes  Motion to post meeting minutes on Tribal website (April 11, 2017)  Motion to table Descendancy Scholarship until future date (April 11, 2107)  Motion to hold Advisory Board elections of officers on June 6, 2017 (May 16, 2017)  Motion to schedule SEOTS Advisory Board training (June 6, 2017)  Review of Tribal member concerns/comments (listed below)  Members of the Advisory Board volunteered at several SEOTS events, including the Indian Taco Fundraiser, Oneida Arts, Evolving Traditions Art Show, Annual Family Picnic, and General Election Candidate Forum. Community Concerns/Comments 1. Expand offerings of Oneida products at SEOTS. a. Offer discounts to Tribal members. b. Increase revenue for the Nation. c. Grow white corn and learn how to process the food, similar to the Oneida cannery. d. Hire teenagers to grow, harvest, and process the food. 2. Implement a food bank at SEOTS to serve Oneida Tribal members. a. Increase the number of Tribal members accessing SEOTS. b. Serve Tribal members who are uncomfortable accessing other food banks in Milwaukee. Future Events  Community Meeting with newly elected Councilman, Daniel Guzman-King on Saturday, July 22 at 1:00pm.  Opioid Prevention Community Workshops to be held on Saturday, August 19; Tuesday, August 22; Wednesday, August 23; and Thursday, August 24  Indian Summer Festival (SEOTS programming at the festival all three days), September 8-10. FY '17 3rd Quarter Reports Page 77 FY '17 3rd Quarter Reports Page 78 FY '17 3rd Quarter Reports Page 79 FY '17 3rd Quarter Reports Page 80 FY '17 3rd Quarter Reports Page 81 FY '17 3rd Quarter Reports Page 82 FY '17 3rd Quarter Reports Page 83 FY '17 3rd Quarter Reports Page 84 FY '17 3rd Quarter Reports Page 85 FY '17 3rd Quarter Reports Page 86 FY '17 3rd Quarter Reports Page 87 FY '17 3rd Quarter Reports Page 88 FY '17 3rd Quarter Reports Page 89 FY '17 3rd Quarter Reports Page 90 FY '17 3rd Quarter Reports Page 91 FY '17 3rd Quarter Reports Page 92 FY '17 3rd Quarter Reports Page 93 ONEIDA ELECTION BOARD QUARTERLY REPORT April – June 2017 July 18, 2017 Report Submitted By: Racquel Hill, Chairperson Election_Board@oneidanation.org Board Members: Teresa Schuman, Vice Chairperson Sunshine Wheelock, Secretary Gina Buenrostro Vicki L. Cornelius Constance Danforth Lori Elm Candace House Tonya Webster Melinda K. Danforth Peril Huff Rosa Laster Shannon Metoxen Patricia Moore Alternates: BC Liaison: Melinda J. Danforth, Vice Chairwoman Alternate Lisa Summers, Tribal Secretary Meetings: Regular April 7 May 4 June 3 - Hearing of 4/18/17 *Primary of 5/6/17 Special 0 0 0 GTC 0 1 0 Other 11* 0 Highlights for the quarter: 1. Election Board reviewed applications submitted for the 2017 general election ballot to deem applicants eligible or ineligible and prepared for the Primary election which includes the following:  Determine recusals and solicit for alternates  Review applications, obtain necessary back-up information (ie backgrounds, proof of meeting qualifications, schedule psychological testing for Judiciary judge applicants, etc. and send letters of eligibility or ineligibility to all applicants  Draft primary notice and mail out  Draft and order primary ballots and memory card and include draft ballot in mail out  Post primary notice and draft ballot in prominent locations  Hearing held on one (1) applicant deemed ineligible due to not being in compliance with Section 102.6-4 of Election Law: A person who runs for a position on the Oneida Business Committee, or a position on a judicial court or commission, shall not run for more than one (1) elective office or seat per election.  Mail out to applicants regarding issues/concerns with campaign signage violations  Travel arrangements for primary  Count primary ballots received from vendor  Conduct memory card and ballot test FY '17 3rd Quarter Reports         Page 94 Set up polling locations and assign duties Primaries held on May 6, 2017 at poling locations in both Oneida and Milwaukee from 7 a.m. – 7 p.m. Tentative results posted in prominent locations Dealt with issue of a residency that was questionable. o Issue arose from this whereas Election Board was made aware that Tribal identification cards do not require proof of residency. Applicants who provided this with application as proof of residency were notified to submit an alternate form. Alternate, acceptable forms of proof of residency were received from all notified applicants by the deadline requested. Draft 2017 general election notice and ballot and mail out and post in prominent locations Address appeal with Attorney Michelle Gordon by applicant deemed ineligible listed above. o Note: Decision of the Judiciary overturned the Election Board Hearing Body’s decision and Election Board was ordered to include applicant on general election ballot in the Business Committee Vice Chairperson section. Addressed request for Special Election for recent Judiciary vacancy. o This will most likely be scheduled for the fall Travel arrangements for general election Goals and Objectives (Remain consistent):  Conduct Tribal Elections in compliance with Tribal law.  Develop, adopt, and review applicable standard operating procedures.  Strive to serve the Oneida membership fairly while being fiscally responsible. Meeting requirements: The Oneida Election Board is required to meet once per month with special meetings scheduled as needed. No special meetings were held for the 3rd quarter. FYI: Election Board has more regular meetings when in “election cycle mode” to prepare for and conduct elections. FY '17 3rd Quarter Reports Page 95 Oneida Business Committee Agenda Request 1. Meeting Date Requested: / / 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Land Commission Report (3rd Quarter) 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Council Member Primary Requestor: Lori Elm, DOLM Office Manager Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 96 L a n d C o m m i s s i o n — ( A P R I L – J U N E 2 017 ) 3RD quarter report The Land Commission begun the new fiscal year by setting their 2017 goals to align to the Oneida Nations strategic direction and practical vision. Direction Vision Committing to Build a Responsible Nation Accountable & Effective Governmental Design To support Oneida Nation business and increase revenue, the Land Commission will Identify and acquire strategic land purchases for Oneida Nation corporations and business units. Direction Vision Advancing Onvyote?a.ka Principles Long Term Sustainability Plans MISSION “The Land Commission is an elected body of policy makers for Land issues. The Commission oversees land acquisitions, leases, mortgage loans, land use, probates and all other tribal land issues.” The Land Commission is developing a program for a land ONLY purchase process; this allows membership more options in financing, the ability to acquire a home that fits their individual needs, maximizes the use of acquisition funds, and reduces Oneida Nation risk. Direction Vision Creating a Positive Organizational Culture Accountable & Effective Governmental Design Recommended edits and changes for the by-laws will be submitted to the Legislative Operating Committee regarding Land Commissioner qualifications. The by-laws will outline specifications to Real Property Law class and/or equivalent hours, specified subject matter training , or completes specified training within one year of election . Oneida Land Commission Members Rae Skenandore, Chairperson Racquel Hill, Vice Chairperson Jay Rasmussen, Secretary Donald McLester, Commissioner Sherrole Benton, Commissioner Lloyd Powless, Jr., Commissioner Rebecca Webster, Commissioner LAND ACQUIRED first quarter  Oneida currently own 26,733.83 acres or 40.90% of the original reservation  4 HIP homes acquired  2 Vacant & wooded lands  1 Retail Site  43.67 acres of land acquired for quarter Meetings Regular meetings are the 2nd Monday monthly. Acquisition Meetings are the 4th Monday monthly. Meeting and Hearing Stipends Meetings $ 50.00 Eviction Hearings $ 50.00 Probate Hearings $ 50.00 Foreclosure Hearings $150.00 * Note a hearing body consists of 3 members Third Quarter Meetings 3 Regular 3 Acquisition 1 Special Oneida Business Committee—Rescheduled Third Quarter Hearings 0 Hearings Page 1 FY '17 3rd Quarter Reports Page 97 L a n d C o m m i s s i o n — ( A P R I L – J U N E 2 017 ) Land Commission/Business Committee meeting R e s c h e d u l e d d a t e a ft e r n e w O B C S w o r n i n Division of Land Management Conference Room QUARTERLY SUMMARY To comply with the Business Committee’s efforts to move the hearing body authority to the Judiciary, the Land Commission is working with the Legislative Operating Committee and Legislative Resource Office to develop the following;  Real Property Law amendments  Probate Law  Mortgage Law  By-Law amendments Highlights from this quarter include the following;  Grand Central acquired  Approval to proceed with Strategic Purchase approximately 130 acres  A pilot program for “land only purchase for new homeowners” continues to be developed. Working with Land Management, Bay Bank, Bay Title, and the Bureau of Indian Affairs are promising.  The Land Commission continues to work with Chief Financial Officer’s on recommendations for key strategic purchases to enhance the Oneida Nation’s ability for business development and expansion.  The Land Commission requested DOLM to updated loan applications and scoring process for home loans. BC Action Needed: Request Business Committee to accept the Land Commission 3RD Quarter report for fiscal year 2017 Page 2 FY '17 3rd Quarter Reports Page 98 FY '17 3rd Quarter Reports Page 99 FY '17 3rd Quarter Reports Page 100 FY '17 3rd Quarter Reports Page 101 FY '17 3rd Quarter Reports Page 102 FY '17 3rd Quarter Reports Page 103 FY '17 3rd Quarter Reports Page 104 FY '17 3rd Quarter Reports Page 105 FY '17 3rd Quarter Reports Page 106 FY '17 3rd Quarter Reports Page 107 FY '17 3rd Quarter Reports Page 108 FY '17 3rd Quarter Reports Page 109 FY '17 3rd Quarter Reports Page 110 FY '17 3rd Quarter Reports Page 111 FY '17 3rd Quarter Reports Page 112 FY '17 3rd Quarter Reports Page 113 FY '17 3rd Quarter Reports Page 114 FY '17 3rd Quarter Reports Page 115 FY '17 3rd Quarter Reports Page 116 FY '17 3rd Quarter Reports Page 117 FY '17 3rd Quarter Reports Page 118 FY '17 3rd Quarter Reports Page 119 FY '17 3rd Quarter Reports Page 120 FY '17 3rd Quarter Reports Page 121 FY '17 3rd Quarter Reports Page 122 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 / 26 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Approve the LOC FY17 Third Quarter Report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, LOC Chair Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 123 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov FY17 3rd Quarter Report April 1, 2017 - June 30, 2017 Legislative Operating Committee (LOC) Executive Summary The third quarter was successful for the Legislative Operating Committee. The Oneida Business Committee was able to adopt; April 12, 2017 -Endowments Law Amendments -Drug & Alcohol Free Workplace Law April 23, 2017 -Election Law Amendments- adopted by General Tribal Council April 26, 2017 -Conflict of Interest Emergency Amendments May 24, 2017 -Legal Resource Center Emergency Law June 28, 2017 -Domestic Animal Amendments -Vehicle Driver Certification and Fleet Management Law -Conflict of Interest Amendments -Workplace Violence Law Since the 2014-2017 term began, the LOC has completed 67 legislative items. See Table 1 for a summary of the FY17 third quarter agenda items. The LOC’s fourth quarter goals are to 1) forward 22 items to the Business Committee for consideration, 2) close out this term, and 3) begin orientation for the incoming LOC members. For a complete list of the LOC’s work this term see Table 3. Table 1. Summary of Third Quarter LOC Meeting Agenda Items New Legislation Children’s Code Employment Law Professional Conduct for Attorneys and Advocates Legal Resource Center Emergency Law Sanctions & Penalties Law Tribal Environmental Response Law Amendments Endowment Fund Amendments Drug & Alcohol Free Workplace Amendments Community Support Fund Amendments Vehicle Driver Certification and Fleet Management Law Oneida Business Committee Meetings Law Workplace Violence Law General Tribal Council Meetings Law Higher Education Scholarship Law Comprehensive Policy Governing Boards, Committees, and Commissions Amendments Water Resources Ordinance Amendments Well Abandonment Law Amendments Page 1 of 7 FY '17 3rd Quarter Reports Page 124 Conflict of Interest Emergency Amendments Domestic Animal Amendments Independent Contractor Policy Amendments Cemetery Law Amendments Landlord-Tenant Permanent Amendments Conflict of Interest Permanent Amendments Administrative Rulemaking Landlord-Tenant Rule #2: Income Based Rental Program Landlord-Tenant Rule #3: Elder Rental Program Eviction & Termination Rule #1: Disposal of Abandoned Personal Property Oneida Nation Seal & Flag Rules Extension Real Property Rules Extension General Tribal Council Petitions Petition: Child Care Department Consumer Complaint Policy On-Site Waste Disposal Ordinance Amendments Public Use of Tribal Land Law Amendments Election Law Emergency Amendments Administrative Rulemaking Law Amendments All-Terrain Vehicle Law Amendments Hunting, Fishing, Trapping Law Amendments Per Capita Rule #1: Distribution Rule Certification Hunting, Fishing, Trapping Rule Handbook Community Support Fund Effective Date Second Extension Oneida Housing Authority Home Ownership Rule Petition: Delgado Trust Land Distribution Table 2. Meetings Held in Third Quarter LOC Meetings April 5, 2017 April 19, 2017 May 3, 2017 May 17, 2017 June 7, 2017 June 21, 2017 Public Meetings May 4, 2017 -Children’s Code May 18, 2017 -Workplace Violence -Oneida Business Committee Meetings -Conflict of Interest Amendments June 5, 2017 -Vehicle Driver Certification and Fleet Management -Conflict of Interest Amendments -Domestic Animals Amendments -Audit Law Amendments -Landlord-Tenant Amendments June 15, 2017 -Amendments to laws transferring Environmental Resources Board’s hearing authority to the Oneida Judiciary June 29, 2017 -Administrative Rulemaking Amendments -Child Care Department Consumer Complaint Law -GTC Meetings Law -Comprehensive Policy Governing Boards, Committees, and Commissions UPCOMING PUBLIC MEETINGS July 20, 2017 -Professional Conduct for Attorneys & Advocates -Legal Resource Center Page 2 of 7 FY '17 3rd Quarter Reports Page 125 Featured Legislation: Children’s Code The Children’s Code (Code) is a proposed new law that allows the Nation to exercise jurisdiction over its children who are in need of protection or services. The Code ensures that certain child welfare cases involving Oneida children are heard in the Oneida Family Court (OFC) and utilize the Nation’s resources, which may reduce out-of-home placements and increase reunification. Addressing these cases in the OFC will help keep children on the Reservation where more family members and Oneida foster homes are located and the traditions and culture of the Nation can be better preserved. A summary of the work and collaboration that went into this effort includes;  Approximately 32 work meetings have been held  More meetings will occur in the fourth quarter  14 experts were consulted including; -Managing Director, ICWP at Casey Family Programs -Former Deputy Director, National Indian Child Welfare Association -Tribal Affairs Specialist, Division of Safety and Permanence, Wisconsin Department of Children and Families -Tribal Liaison, Wisconsin Department of Children and Families -Former Director of ICW & Child Support, current Vice President of Business Development, Systems & Methods, Inc. -Connecting Point AV & Security, Camera Corner -Children’s Court Improvement Program Director, Director of State Courts Office -Policy Analyst, Children’s Court Improvement Program -Court Administrator, Oneida Judiciary -Lead Administrative Social Worker, Ho Chunk Nation Child and Family Services -Indian Child Welfare Manager, Stockbridge-Munsee -Assistant Corporation Counsel, CHIPS, Brown County -Tribal Prosecutor, Menominee Indian Tribe of Wisconsin -Family Services Manager (ICW), Lac du Flambeau Band of Lake Superior Chippewa Indians  18 children’s codes from other tribes and states were reviewed, as well as other related documents.  A public meeting was held on May 4, 2017 and the LOC received and responded to approximately 88 comments. The LOC did make changes to the Code based on those comments. Legislative Reference Office (LRO) Third Quarter Activities The LRO develops LOC meeting packets and public meeting packets. In addition, the LRO schedules and facilitates legislative work meetings where the LOC discusses policy and makes decisions. The LRO also maintains a legislative record of the LOC’s work, including the Oneida Register. Other activities in the third quarter included;  2017-2020 Business Committee transition planning  2017-2019 budget planning  Assisting Oneida Law Office to collect legislative documents for pending litigation  Assisting entities with preparing rules Legislative Reference Office (LRO) Fourth Quarter Plans  Close out the 2014-2017 Active Files List  Send 22 items to the OBC to consider adoption  Prepare the incoming LOC for new term Page 3 of 7 FY '17 3rd Quarter Reports NEW LAWS Table 3. 2014-2017 LOC Active Files List: Status as of July 10, 2017 Completed Outstanding Anticipate Completing This Term Administrative Rulemaking Budget Management and Control Eviction and Termination Furlough Policy Landlord-Tenant Law Legal Resource Center Emergency Law Mortgage and Foreclosure Law Oneida Seal and Flag Law Workplace Violence AMENDMENTS Page 126 Completed Administrative Procedures Act Back Pay Conflict of Interest (2016 & 2017) Domestic Animals Drug & Alcohol Free Workplace Endowments Election Law Garnishment Law Hunting, Fishing and Trapping Law Investigative Leave Policy Compliance and Enforcement Law Corporate Laws Criminal Code Drug & Alcohol Free Law for Elected & Appointed Officials Employment Law GTC Meetings Law Guardianship Law Higher Ed Scholarship Industrial Hemp Law Legal Resource Center law Leasing Law (need Secretarial Approval) Nonprofit Incorporation law Professional Conduct for Attorneys and Advocates Public Peace Law Research Protection Act Sanctions and Penalties Secured Transactions Law Severance Law Tribal Traffic Code Whistleblower Law BC Meetings Law Children’s Code Child Care Dept. Consumer Complaint Policy Code of Ethics Amendments Community Support Fund Independent Contractor Policy Law Enforcement Ordinance – Conservation Officers Removal Law Rules of Civil Procedure Administrative Rulemaking Outstanding Page 4 of 7 Anticipate Completing This Term ATV Law Audit Law Cemetery Law Comprehensive Policy Hunting, Fishing Trapping Landlord-Tenant On-Site Waste Disposal Public Use of Tribal Land FY '17 3rd Quarter Reports BYLAWS OTHER ITEMS Items LOC declined to place on active files list Items LOC added and later removed from the active files list Page 127 Marriage Law (2015 & 2016) Motor Vehicle Registration ONGO Per Capita law Public Use of Tribal Land (2014 & 2016) Real Property Law (2015 & 2017) Rules of Appellate Procedure Tobacco Ordinance Vehicle Driver / Fleet Management Vendor Licensing Law Completed Audit Committee Pow-wow Committee Tribal Environmental Response Water Resources Well Abandonment Outstanding Anticipate Completing This Term Outstanding Anticipate Completing This Term Election Board Land Commission Personnel Commission Trust Enrollment Completed Personnel Policies Re: Job Duties and Work Assignments (Emergency only) OAC References Removal Judiciary Law/Transition Plan Emergency Amendments APA Repeal Code of Laws Reorganization Code of Laws Reorganization Election Law – Campaign Financing Research 1. Per Capita Law Emergency Amendments 1. 2. 3. 4. 5. 6. 7. Administrative Hearing Court Agriculture Law Capping Damages and Awards - Judicial System Employee Advocacy Law Environmental, Health and Safety Law Family Court Law Amendments: Bench Warrants Fitness for Duty Page 5 of 7 FY '17 3rd Quarter Reports Certified Rules Pending GTC Petitions Closed GTC Petitions Page 128 8. Legal Resource Center Governing Documents 9. Legislative Procedures Act Amendments 10. Membership Ordinance Amendments 11. Membership Ordinance Emergency Amendments 12. Probate Law 13. Rules of Administrative Procedure 14. Tribally-Owned Business Organization Code 15. Violence Against Women Act (VAWA) 1. Eviction and Termination—#1 – Disposal of Abandoned Personal Property 2. Hunting, Fishing Trapping—# 1-13 HFT Handbook 3. Landlord Tenant Law Rule #1 – General Rental Program Eligibility, Selection and Other Requirements 4. Landlord Tenant Law Rule #2 – Income Based Rental Program 5. Landlord Tenant Law Rule #3 – Elder Rental Program 6. Landlord Tenant Law Rule #4—Income-Based Rent to Own Program Eligibility, Selection and Other Criteria 7. Marriage Law Rule # 1 – Marriage License Fee Schedule 8. Marriage Law Rule #2 – Marriage Law Fine Schedule 9. Mortgage and Foreclosure Law Rule #1 – Mortgage Programs, Guidelines and Requirements 10. Per Capita Rule # 1 – Distribution 11. Real Property Law #2 – Comprehensive Housing Division Residential Sites 1. Benton- Change Pre-employment Drug Testing for Marijuana 2. Debraska - Health Care Board 3. Delgado – Trust Land Distribution 4. Delgado-Panel of Educators & Retention/Kindergarten Students 5. Vandehei- BC E-Polls 1. Barton – Emergency Food Pantry 2. Cornelius - 4 Resolutions 3. Dallas - Real Estate Taxes for all Tribe Owned Property Paid by Tribe 4. Danforth - Constitution Amendments in Regards to Membership 5. Debraska - Per Capita Distribution 6. Dodge et. al. - Hold a GTC Meeting to Address Tribal Election Issues 7. Genskow - 3 Resolutions 8. Genskow - 4 Resolutions 9. Genskow - 6 Resolutions 10. Genskow - Publishing Names and Addresses of Petition Signers in GTC Mailouts 11. Genskow - Responding to Questions and Comments from the Floor at GTC 12. Genskow/Metivier: Incentive stipends for Oneida Elections 13. Metivier - Directing a “Stall Mall” be Created 14. Metivier - Per Capita FY17 through FY21 Page 6 of 7 FY '17 3rd Quarter Reports Page 129 15. Metivier - Raise Employee Salaries .99 Cents 16. Powless - Dialysis Center Development 17. Powless Jr. - Per Capita Payments 18. Powless - Judiciary Support System Page 7 of 7 FY '17 3rd Quarter Reports Page 130 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 / 27 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to accept the Quality of Life Committee FY2017 3rd quarter report and request the timeline for the case management strategy be deferred to the FY2018 1st quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. FY17 3rd Quarter QOL Report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Fawn Billie, Council Member Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 131 Quality of Life Committee FY 2017 Quarterly Report (April to June 2017) PURPOSE The Quality of Life Committee is a standing committee of the Oneida Business Committee that has oversight responsibility of the following areas of the Nation: Language and Culture, Health, Human Services and Public Safety. This oversight responsibility also extends to any board, committee, or commission related to these specific areas. COMMITTEE MEMBERS Councilwoman Fawn Billie, Quality of Life Committee Chair Councilman Tehassi Hill, Quality of Life Committee Vice Chair Treasurer Trish King, Quality of Life Committee Member Secretary Lisa Summers, Quality of Life Committee Member Councilman Brandon Stevens, Quality of Life Committee Member Other partners include: Wellness Council, Oneida Police Department, Division Directors, other senior leaders and their staff. MEETINGS Quality of Life Committee regular meetings are scheduled on the second Thursday of every month starting at 8:30 a.m. Meetings were held on April 20th, May 11th, and June 15th during the 3rd quarter. ACTIVITIES SUMMARY A. Increasing Awareness of Drug and Substance Abuse Problems in the Oneida Community The Quality of Life Committee has partnered with other services and agencies within the Nation to help increase awareness of drug and substance abuse problems in the Oneida Community. Tribal Action Plan The Quality of Life Committee supported the Tribal Action Plan team in putting together a resolution to prioritize alcohol/substance abuse prevention, intervention and treatment. The BC adopted the Tribal Action Plan with BC resolution #05-10-17-C titled “A resolution authorizing the establishment of a Tribal Coordinating Committee and to Develop and Implement a Tribal Action Plan for a Comprehensive Prevention and Treatment Program for Alcoholism and Other Substance Abuse”. Core members of the Tribal Action Plan team provided monthly updates to the Quality of Life Committee on their progress, including identifying potential members of the Tribal Coordinating Committee and inviting them to a kick off meeting. Over 10 people have committed to being a part of the Tribal Coordinating Committee moving forward. The Quality of Life Committee directed that a mandatory training be held for all tribal employees on drug identification. This project is currently in progress and staff will be working with HRD and the CEC to incorporate this training into an existing mandatory training for employees. B. Creating Wellness in the Workplace The Quality of Life Committee is a partner with the Nation’s Wellness Council, supporting the Council’s efforts to create wellness in the workplace and across the Oneida community. FY '17 3rd Quarter Reports Page 132 Exercise at Work Pilot Study The Quality of Life Committee supported an initiative aimed to identify ways for employees to increase their physical activity while at work to lower health risks, improve morale, and decrease spending on health care. On March 8, 2017, the BC approved an Oneida Wellness Council - Exercise at Work Strategy Resolution #03-08-17-D with an effective date of December 1, 2017. The Wellness Council has been overseeing the implementation of this initiative and has provided the Quality of Life Committee regular updates on the progress of the implementation plan. C. Oneida Services for Tribal Members The Quality of Life Committee has continued the discussion on how to best coordinate intake client information across various internal departments. The Quality of Life Committee identified two division directors to work together to create a sub-team to improve the coordination of care services the Nation already provides, improve customer service, and improve case management. At the April 27th BC meeting, a motion was made to include a timeline in the next QOL quarterly report. During the 3rd quarter, the Quality of Life Committee did not have the opportunity to confirm a project timeline for the case management strategy with the Division Directors. However, the Division Directors have been actively meeting on this item. Therefore, it is recommended the timeline be deferred to the next term to give the Division Directors the opportunity to complete their plan of action and develop a timeline for discussion with the Quality of Life Committee. REQUESTED ACTION: Motion to accept the Quality of Life Committee FY2017 3rd quarter report and request the timeline for the case management strategy be deferred to the FY2018 1st quarter report. FY '17 3rd Quarter Reports Page 133 FY '17 3rd Quarter Reports Page 134 FY '17 3rd Quarter Reports Page 135 FINANCE COMMITTEE 3rd Quarter Report (Apr. to Jun. 2017) Purpose The Finance Committee is responsible for recommending financial policies and budgets that support the mission, values, and strategic goals of the Nation and organization. Who We Serve The Finance Committee works with all departments within the Nation to ensure all expenditures of any substantial amounts are procured in the most cost effective and fair manner as established by the Purchasing Procurement Manual. The FC also serves Oneida Community groups, local charitable organizations, and Oneida members through the Finance Committee Donation Policy and the Community Fund. Finance Committee Members Included on the FC are three BC members, one is the Treasurer who chairs the meetings; the Chief Financial Officer who acts as the Vice-Chair; one member from Executive Management; one member from Program Management; and one Community Elder Member. Third Quarter Meetings The Finance Committee held six meetings in Q3 on: Apr. 3rd & 17th; May 1st & 16th; & Jun. 5th & 19th, 2017. The FC also held three work meetings on Apr. 17th, & May 1st & 16th to work on updating the CIP/CapEx Contingency Plan and completing the Endowment Resolution. The Community Elder member of the FC attended six meetings (including work meetings) and was paid a stipend of $250 total for the third quarter. (Stipends paid were for five meetings as one meeting did not last one hour.) FY17 Goals The identified goals as reported in the annual GTC report include: 1. Development of several Endowments to meet the cultural, social, educational, and land needs of the Oneida Community; 2. Provide Charitable Giving to the Oneida Community and surrounding areas through the Finance Committee Donation Policy and the Community Fund; and 3. Enhance the effectiveness of the Finance Committee by streamlining internal processes, updating financially related policies and procedures, and creating systematic budget management controls. FY '17 3rd Quarter Reports Page 136 FINANCE COMMITTEE SUMMARY OF THIRD QUARTER ACTIVITIES ▪ REQUESTS FROM THE ORGANIZATION Per the Purchasing Procedures, all sole source requests over $50,000 need Finance Committee Approval. In Q3 the FC reviewed thirty-seven (37) Gaming and Departmental requests for a total approved of $13,546,214.40. Requests were for Purchase Order Increases, Mid-Year contracts, Blanket Purchase Orders, Slot Machines, Change Orders, various consultant contracts and one non-budgeted item. The FC also reviewed Eighteen (18) FYI items related to slot lease games, internal reports, research, follow-up and the CIP/CapEx Contingency Plan. ▪ INVESTMENT UPDATES The Third Quarter Investment Report from Northern Trust will be provided in the near future. ▪ DONATIONS In the Third Quarter the FC reviewed Donation Requests on: Apr. 17th, May 16th, and Jun. 19th, 2017. The FC has designated that they review Community Donation Requests at their second meeting of each month. In Q3 five (5) Donation Requests were approved for a total expenditure of $10,000. From this amount one request for $2,500 has been put on hold and forwarded to a work meeting for more followup (a possible duplication of already provided Nation program services). Per the Finance Committee Donation Policy all requests approved represent the following categories: 1) Oneida Community Causes; 2) Local Groups (charitable); and 3) Nation Groups (Indian Affiliated). The Donation Line total for FY17 was $49,301; the mid-year balance was $27,825.38; and Q3 expenditures of $10,000 leave the current balance at $17,825.38. An attached spreadsheet offers more details. ▪ COMMUNITY FUND In the Third Quarter, the FC reviewed Community Fund requests for funds and products on Apr. 3rd, May. 1st and Jun. 5. The FC has designated that they review CF requests at their first meeting of each month. In Q3 nine Coca-Cola Product Requests were approved for a total of 204 Cases of Product. All requests were for support of Oneida community events and /or Fundraising events. The FC also approved forty-six (46) funding requests for a total amount of $9,251.58. The approved requests went mostly towards youth development activities, such as YMCA swim classes and various sporting activities. The allocated FY17 amount for the Community Fund was $50,000 for funding and $5,000 for products. After Q3 the approximate balance for funds is $33,149.64. The quarters for product are by contract date, ending June 30, 2017 (2016-17). The end balance for product is approximately $550.94. The Q3 Community Fund request summary is attached that offers additional details. _____________________________________________________________________________________ Specific actions of all requests and activities by the Finance Committee can be found in the FC Minutes that are submitted to the OBC at each of their regularly scheduled meetings. FY '17 3rd Quarter Reports Page 137 Oneida Finance Committee - FY 2017 DONATIONS: Beginning Balance $49,301. Q3 Meeting Date 17-Apr-17 Name of Requester Melissa Nuthals Amount Requested Representing Community Grp Reason/Description Category/ Type $ 2,500.00 Woodland Indian Arts Market and Artshow 1/Oneida Comm Approved Approved 16-May-17 Jolene Bowman National Tribal Affil Grp $ 16-May-17 Marilyn King Oneida member $ 3/National Tribal 2,500.00 National Indian Education Assn-ConfSponso Affl Grp 1,500.00 Oneida Sobriety Group-Evt Planning 1/Oneida Comm 19-Jun-17 Rebecca Dopart Director of Development 19-Jun-17 Frank VandeHei Oneida member $ $ 2,500.00 Conference 2,500.00 Oneida Community Farm Projects WI Coalition Against Domestic Violence - FC Donation Totals After First Quarter Designations /Percentages 1. Oneida Community Causes - 40% 2. Local Groups (Charitable) - 40% 3. Nat'l Grps (Indian Affil) - 20% Allocation Per Category Expenditures Remaining Balance $19,720.40 $19,720.40 $9,860.20 $49,301.00 $917.22 $5,000.00 $3,500.00 $18,803.18 $14,720.40 $6,360.20 Balance after Q1 $39,883.78. FC Donation Totals After Second Quarter Designations /Percentages 1. Oneida Community Causes - 40% 2. Local Groups (Charitable) - 40% 3. Nat'l Grps (Indian Affil) - 20% Balance after Q1 Expenditures $18,803.18 $14,720.40 $6,360.20 $39,883.78 $4,558.40 $5,000.00 $2,500.00 $12,058.40 Remaining Balance $14,244.78 $9,720.40 $3,860.20 Mid-Year Balance $27,825.38 FC Donation Totals After Third Quarter Designations /Percentages 1. Oneida Community Causes - 40% 2. Local Groups (Charitable) - 40% 3. Nat'l Grps (Indian Affil) - 20% FC Action Balance after Q2 Expenditures $14,244.78 $9,720.40 $3,860.20 $27,825.38 $6,500.00 $2,500.00 $1,000.00 $10,000.00 Requests reviewed from Not-for-Profits, Oneida Affiliated Vets Grps, Socially/Enviro Conscious Grps, & Spl Funded Remaining Balance $7,744.78 $7,220.40 $2,860.20 Balance after Q3 $17,825.38 Approved $1,000. 2/Local Non-Profit Approved 1/Oneida Comm Approved FY '17 3rd Quarter Reports FC Mtg Date Page 138 FY17 Finance Committee - 3rd Quarter Activities for the Community Fund Requestor Reason/Description of Request Funds Approved CF Category 1 3-Apr-17 Kim Nishimoto Especially for Youth Camp fees for daughter SD-Youth $ 200.00 2 3-Apr-17 Tabitha Hill Air Force Gymnastics class fees SD-Youth $ 200.00 3 3-Apr-17 Loretta Webster Woodland Indian Arts-Awards Ceremony /Reception CommEvent 4 3-Apr-17 Amelia Cooper Especially for Youth Camp fees for daughter SD-Youth $ 200.00 5 3-Apr-17 Theresa Tlachac Medical Leaders Conference fees for daughter SD-Youth $ 200.00 6 3-Apr-17 Sylvia Cornelius Oneida Youth & Elder Fishing Day Event CommEvent 7 3-Apr-17 Debra Cloud SWAG Softball fees for daughter SD-Youth $ 45.00 8 3-Apr-17 Sacheen Lawrence SWAG Softball fees for daughter (RA) SD-Youth $ 45.00 9 3-Apr-17 Sacheen Lawrence SWAG Softball fees for daughter (MA) SD-Youth $ 45.00 10 3-Apr-17 Sacheen Lawrence Purple Aces AAU Basketball fees for daughter SD-Youth $ 100.00 11 3-Apr-17 Sacheen Lawrence SD-Youth $ 115.00 12 3-Apr-17 Evangeline Danforth Oneida Lacrosse Registration for son College Horizons Summer Camp tuition for daughter SD-Youth $ 200.00 13 3-Apr-17 Rebecca Skenandore Wrestling Tournament fees for son SD-Youth $ 200.00 14 3-Apr-17 Rosa Laster Pop Warner Football registration for son SD-Youth $ 200.00 15 1-May-17 Bill VerVoort Oneida 4-H Club-booth repair SD-Youth $ 700.00 16 1-May-17 Tana Aguirre Green Bay Elite cheer class fees for daughter SD-Youth $ 200.00 17 1-May-17 Alicia Tisch Bode Bootcamp class fees SD-Adult $ 200.00 18 1-May-17 Margaret VandenHeuvel Camp Hot Shots (YMCA) for son SD-Youth $ 138.00 19 1-May-17 Zandra John UW-Whitewater Youth Football Camp for son SD-Youth $ 200.00 20 1-May-17 Laura Cornelius Education Conference Registration fees SD-Adult $ 200.00 21 1-May-17 Shoney Skenandore Golf Entry registration fees for son SD-Youth $ 200.00 22 1-May-17 Shoney Skenandore Golf Entry registration fees for daughter SD-Youth $ 200.00 23 1-May-17 Jasmine House WOR Registration fees SD-Youth $ 200.00 24 1-May-17 Tammy Skenandore YMCA Personal Training Class fees for son SD-Youth $ 200.00 25 1-May-17 Sylvia Cornelius UWGB VolleyBall registration fees for daughter SD-Youth $ 200.00 26 1-May-17 Christopher Danforth, Sr. Pop Warner Football registration for son (KD) SD-Youth $ 130.00 27 1-May-17 Christopher Danforth, Sr. SD-Youth $ 130.00 28 1-May-17 Teresa Schuman Pop Warner Football registration for son (DD) Parents' Fundraisers-Youth participating in Indigenous Games in July ComEvt/Fundra 29 1-May-17 Sunshine Bain Spartan Race Registration -Lambeau Field SD-Adult $ 196.08 30 1-May-17 Judith Skenadore Memorial Basketball Tournament ComEvt/Fundra $ 750.00 31 1-May-17 Judith Skenadore Memorial Basketball Tournament ComEvt/Fundra 32 1-May-17 Cindy Bork Summer Camp fees for daughter (JB) SD-Youth $ 65.00 33 1-May-17 Cindy Bork Summer Camp fees for daughter (NB) SD-Youth $ 70.00 Product Approved 25 Cases 14 Cases 35 Cases 25 Cases FY '17 3rd Quarter Reports 34 16-May-17 Dionne Jacobs Page 139 Oneida Nation High School Graduation CommEvent 15 Cases 35 5-Jun-17 Elizabeth Webster Camp Hot Shots (YMCA) for daughter SD-Youth $ 200.00 36 5-Jun-17 Darrnell Danforth UWGB Art Camp for daughter SD-Youth $ 200.00 37 5-Jun-17 Chelsea Gentile GB Packer Youth Camp for son SD-Youth $ 200.00 38 5-Jun-17 Jason Martinez 6th Annual Oneida Baseball Tournament Community Evt $ 750.00 39 5-Jun-17 Jason Martinez 6th Annual Oneida Baseball Tournament (fr CY17-18) ComEvt/Fundra 40 5-Jun-17 Yako Webster Southwest Lacrosse registration for son SD-Youth $ 200.00 41 5-Jun-17 Ann Stingle Hortonville Volleyball registration for daughter SD-Youth $ 50.00 42 5-Jun-17 Bill VerVoort Oneida Farmers Market Bash-July (fr CY17-18) Community Evt 25 Cases 43 5-Jun-17 Jeff Schofield Big Apple Fest (fr CY17-18) Community Evt 25 Cases 44 5-Jun-17 Shane Skenandore Football camp for son SD-Youth 45 5-Jun-17 Lori Hill Spirit of the Hoops-Oneida Community Evt 46 5-Jun-17 Delia Smith Amplify Lacrosse registration for son SD-Youth $ 200.00 47 5-Jun-17 Lee Cornelius Especially for Youth Camp fees for daughter SD-Youth $ 200.00 48 5-Jun-17 Redmon Danforth, JR GB Metro Rebels Lacrosse club fees for son SD-Youth $ 200.00 49 5-Jun-17 Rebecca Schommer WI Indep Baptist Fellowship Bible Camp for son SD-Youth $ 157.50 50 5-Jun-17 Katsi Danforth Team Sconnie's U15 Lacrosse fees for son SD-Youth $ 200.00 51 5-Jun-17 Irene Danforth Nat'l American Miss Competition regist fee for daughter SD-Youth $ 200.00 52 5-Jun-17 Tiffany Bowles GB Tennis class fees for daughter (AB) SD-Youth $ 200.00 53 5-Jun-17 Tiffany Bowles GB Tennis class fees for daughter (EB) SD-Youth $ 200.00 54 5-Jun-17 Karen Hill UWGB Bill Wortstch Basketball for daughter SD-Youth $ 165.00 55 5-Jun-17 Constance Danforth St. Norbert College Soccer camp for son SD-Youth $ 200.00 25 Cases $ 200.00 10 Cases FY '17 3rd Quarter Reports Page 140 FY '17 3rd Quarter Reports Page 141 FY '17 3rd Quarter Reports Page 142 FY '17 3rd Quarter Reports Page 143 FY '17 3rd Quarter Reports Page 144 FY '17 3rd Quarter Reports Page 145 FY '17 3rd Quarter Reports Page 146 FY '17 3rd Quarter Reports Page 147 FY '17 3rd Quarter Reports Page 148 FY '17 3rd Quarter Reports Page 149 FY '17 3rd Quarter Reports Page 150 FY '17 3rd Quarter Reports Page 151 FY '17 3rd Quarter Reports Page 152 FY '17 3rd Quarter Reports Page 153 FY '17 3rd Quarter Reports Page 154 FY '17 3rd Quarter Reports Page 155 FY '17 3rd Quarter Reports Page 156 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 / 27 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Business Committee approval of report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Council Member Primary Requestor: Jacquelyn Zalim, OESC Chairwoman of the Board Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 157 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Corporate reporting requirement - Business Committee approval of report 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 FY '17 3rd Quarter Reports Page 158 Oneida ESC Group, LLC 3rd Quarter Report – FY 2017 July 14, 2017 OESC Board of Managers: Jacquelyn Zalim, Chair John L. Breuninger Leslie Wheelock FY '17 3rd Quarter Reports Page 159 Oneida ESC Group, LLC 2017 Oneida ESC Group, LLC (OESC), was formed in 2012 as a holding company to house subsidiaries to do business with the federal government. Oneida Total Integrated Enterprises (OTIE) has exceeded the $33.5M limit in certain NAICS codes and is unable to bid and obtain contracts that fall within these NAICS codes as a prime contractor under the small business or 8(a) business categories in the federal procurement process. Therefore, OESC formed Mission Support Services (MS2) to continue serving the federal government under the construction NAICS code. Sustainment and Restoration Services (SRS) is also a subsidiary under OESC that performs engineering services to the federal government. This year OTIE rolled under OESC to help facilitate the growth of OESC’s subsidiaries. As of January 2017, OESC’s subsidiaries are supported by OESC with general management and administrative functions, including accounting and contracting management, human resources management, IT support, overall management, and marketing, bid and proposal. Below is a summary of OESC and its subsidiary’s activities. Narrative Report a. Explanation of the core of the Corporation’s business practices and market overview OESC was created to serve as a holding company for subsidiary limited liability companies with an 8(a) certification. This type of holding company structure is modeled after the Alaskan Native Corporations (ANC) and other Native American Tribes that have created similar entity structures. This holding company structure allows ANCs and Native American Tribes to perpetually establish different 8(a) companies with different primary NAICS codes. OESC’s revenue is derived from the subsidiaries that operate in the Small Business Administration Business Development Markets primarily as 8(a) and Small Business designated companies. OESC and its subsidiaries are a highly technical organization providing research /investigation, design, engineering and project management. OESC operates in five core services: • Environmental services – Assessment, investigation, design, testing and monitoring • Remediation – Action Planning, project management, extraction of contaminated materials. • Construction and demolition – Repair, service, abatement and renovation. • Engineering Services – Design and project management for sites and site design, structural, mechanical, roads, bridges and water systems. • Munitions response services – Investigation and remediation of munitions and ordinances. Oneida Total Integrated Enterprises (OTIE) – An 8(a) program graduate that will compete in the full and open marketplace as a small business (less than 750 employees). Core competencies will include environmental services, environmental remediation and project management. Mission Support Services (MS2) – 8(a) Graduation date is 3/15/2022. OESC 3rd Quarter Report 2017 Page 1 FY '17 3rd Quarter Reports Page 160 Oneida ESC Group, LLC 2017 MS2 is focused on construction management contracts. Core competencies will include construction management services, new and renovated structures, HVAC systems and controls, utility systems - water, sewer, gas, electrical, electrical power generators, transformers, and distribution, communication and security systems, interior remodeling, upgrades focused on the federal market with supplemental markets including commercial and tribal construction projects. Sustainment & Restoration Services (SRS) – 8(a) Graduation date is 2/18/2023. SRS core competencies include facility investigations, corrective measures design/implementation, remedial designs/remedial actions including characterization, assessment and cleanup, wetlands assessment and wetlands restoration design, Brownfields – Phase I & II ESAs, technical enforcement support facility and asset inventory, evaluation and assessment engineering design for site development, utility systems, and facilities, engineering design for wastewater treatment and sewerage systems. b. Explanation of the Corporation’s current place within the market OESC operates in a fiercely competitive and expanding market. An abundance of Architecture / Engineering / Construction (AEC) firms provide similar services offered by OESC. Competitive factors for our success include performance reputation, network, price, geographic location, and availability of technically skilled personnel (flexibility). Three of the top five federal spending agencies awarding non-competitive contracts are OESC customers. c. Explanation of the outlines of strategies by the Corporation for improved value in the market OESC’s subsidiaries MS2 and SRS are start-up companies. It will be difficult for them to compete with established small businesses that are active in the industry market. To offset this disadvantage, OTIE will support and lead OESC and its subsidiaries to take advantage of existing relationships already built by MS2’s and SRS’ key employees or from OTIE’s networking. While competition will be very challenging for OESC and its subsidiaries, OTIE's support will help to overcome those challenges through the years. With OTIE’s support, OESC can reach a point where its subsidiaries can become more competitive and sustainable in their industries. During this time where the state and federal agencies are seeing decreases in their budgets, we are evaluating solutions to broaden and capture the larger Federal and State Market. Creating more subsidiaries would facilitate to broaden our market share. These subsidiaries would operate based on different NAICS codes. New subsidiaries would seek to broaden and capture the larger Federal and State markets. d. Explanation of the Corporation’s relative performance vs. competitors and identification of key competitors within the market Our competitors include: Small Businesses, Alaskan Native Corporations (ANCs); Native American Owned, tribally-owned small businesses; and Native Hawaiian Organizations (NHOs). Each of these businesses is treated in a category of small business that may be OESC 3rd Quarter Report 2017 Page 2 FY '17 3rd Quarter Reports Page 161 Oneida ESC Group, LLC 2017 awarded prime contracts without competition. OESC subsidiaries also compete against other 8(a) firms for set-aside acquisitions, including small businesses that are categorized as Woman-Owned, HUB Zone, Service Disabled Veteran Owned small business, and others. Finally, Oneida ESC competes in the full and open markets without restrictions. Typical competitors for OTIE include Small Business firms with fewer than 750 employees in NAICS 562910. Another area of significant competition are the regional Transportation Engineering firms in Wisconsin for WisDOT work. e. Explanation of any material changes or developments in the market or nature of business the Corporation is primarily engaged in since the last reporting period A regulatory change by SBA in 2016 increased the small business size standard in our primary NAICS code (562910) from 500 employees to 750 employees, a 50% increase. Within small business circles, OTIE remains a sturdy, medium-sized competitor, but this regulatory change allowed in a few larger, robust competitors like Conti, Versar and Parametrix. Additionally, SBA adjusted the long-standing Mentor-Protégé Program (MPP) regulations to permit a small business of any category (Woman Owned small business, Veteran Owned small business, HUB Zone, etc.) to establish an MPP with a large business. The impact of this change is that the approved MPP firms may submit a Joint Venture bid on a federal acquisition and compete against other joint or individual small businesses. Also, the agency has accelerated the review/approval process for MPP application, which is a change from the ordinarily long waiting period for small business and large business partners’ applications. f. Identification of the primary goals and targets of the Corporation and progress made towards accomplishment of the same Goals for OESC Growth at a reasonable rate is the primary business goal for OESC. Financial reward for OESC is when we align our investment strategies according to our client’s mission priorities. Our design and engineering business has performed well during the year with strong volumes and high productivity, with new licensed professionals hired in disciplines such as mechanical, electrical and structural engineering. Key contract wins was crucial to retaining our position and relationship with our Department of Defense customers. Targets for OESC Subsidiaries: Opportunities continue to exist in geographies where OTIE, MS2, or SRS key personnel have successful past performance, and where personnel involved in such projects have established strong relationships with teaming partners and clients in those locations. Downstream opportunities continue to emerge based on MS2 project performance and combined efforts of OESC 3rd Quarter Report 2017 Page 3 FY '17 3rd Quarter Reports Page 162 Oneida ESC Group, LLC 2017 OTIE and MS2’s marketing and sales efforts. Target clients continue to include Vandenberg AFB, NAVFAC SW, NAVFAC SE, NAVFAC Great Lakes, and NAS Pensacola. Additional new target clients include Naval Base Ventura County, USACE Jacksonville, the US Army Joint Munitions Command (JMC), Edwards AFB, and the Air Force Civil Engineering Center (AFCEC). With SRS’ recently awarded work, SRS target clients include EPA Region V and Naval Station Great Lakes. Additional new targets include USACE LA District, EPA Region VI and USACE Tulsa. OTIE has built its customer base over the years and has been awarded contracts by a number of federal and state agencies including the US Air Force, US Navy, US Army Corps of Engineers, the US EPA, Wisconsin Department of Transportation, among many others. These contract types may include Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts in which OTIE receives task orders (projects). In addition to ID/IQ contracts, OTIE has also been awarded stand alone, single project contracts. During this reporting period OTIE is pleased to have secured new contracts: • • • • • • • USACE Omaha District awarded an ID/IQ contract USACE Tulsa District awarded an ID/IQ contract USEPA DES contract for Regions 8, 9 and 10. This ten-year contract with seven contractors performing task orders against that total. The award is under protest in CLIN2, and task orders will be delayed until at least 2QFY18 NAVFAC EXWC awarded three task orders USEPA Region 9 awarded additional work at AMCO The Oneida Nation of Wisconsin awarded a roadways contract as well as the Head Start Day Care Center project National Park Service awarded a PA project in Saipan. These contract awards were augmented by other new starts with the Oneida Tribe plus healthy growth under existing A/E Services contracts with the US Air Force, and with our single largest customer, the US Army Corps of Engineers. The steadiness of our business performance with our WisDOT and on our EPA START contract provided healthy and consistent returns as well. MS2 has been awarded contracts by the following clients: NAVFAC SE (Naval Station Pensacola), NAVFAC Mid-Atlantic (Great Lakes Naval Station), NAVFAC SW (Naval Base Ventura County), Army Contracting Command (Joint Munitions Command), USACE Omaha, USACE Albuquerque , Edwards AFB and USACE Tulsa. We continue to receive task orders under some of these contracts because of the quality of MS2’s work and reputation. OESC 3rd Quarter Report 2017 Page 4 FY '17 3rd Quarter Reports Page 163 Oneida ESC Group, LLC 2017 MS2 was able to win several contract vehicles called Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts in which MS2 will receive task orders (projects). Noteworthy developments in the 3rd Quarter and planned future pursuits include: • • • Recent e-mails with the Contracting Specialist at NAVFAC SW indicate they are completing the RFP documents to issue MS2 a directed contract to renovate a facility at Point Mugu, Naval Base Ventura County. Work continues to be slow under the MS2-MEC JV at Edwards AFB. Activity through the 3rd quarter was slow, but RFP’s are beginning to pick up. However, they are still mostly for abatement work; most defense installations are getting signs from the new administration that they can expect to an increase in additional funds to support “mission ready” projects, so perhaps demolition projects may increase in the final quarter. Continued discussions to advance relationships with several teaming partner candidates for work at various locations, including Zapata, AMEC, Conti, Continental Heavy Civil, and Hightower Construction. In addition to ID/IQ contracts, MS2 has also been awarded stand alone, single project contracts from our government clients that we are currently executing. • Army Contracting Command – Joint Munitions Command – contract to provide full-time explosive safety personnel. We have been informed that they intend to add an additional full-time staff member and will be extending our contract through FY18. • Naval Station Pensacola - received award for Chiller replacement project. • NAVFAC Mid-Atlantic – Fort Snelling, MN – received a contract for security upgrades and fencing improvements. This utilized our Design-Build MACC contacts at Great Lakes Naval Station. This is a new client for MS2. • Army Contracting Command, Joint Munitions Command – ARC Flash Project – contract to provide ARC Flash services at Pine Bluff Arsenal in Little Rock, AR and Bluegrass Army Depot in Lexington, KY. • Army Contracting Command, Joint Munitions Command – Safety Support – contract to provide 1 year of safety support at the JMC Safety office at Rock Island Arsenal. • Naval Base Ventura County – issued a roof replacement task order (3rd quarter award) SRS has been awarded contracts by the following clients: US EPA, NAVFAC Mid-Atlantic (Great Lakes Naval Station), USACE Los Angeles District and US Fish & Wildlife Services. We continue to receive task orders under some of these contracts because of the quality of SRS’s work and reputation. SRS was able to win several contract vehicles called Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts in which SRS will receive task orders (projects). In the 3rd Quarter, SRS received the following task orders: • US EPA START ID/IQ contract – issued six project assignments to include removal actions and site assessments under our EPA Region 5 START contract. OESC 3rd Quarter Report 2017 Page 5 FY '17 3rd Quarter Reports Page 164 Oneida ESC Group, LLC 2017 In addition to ID/IQ contracts, SRS has also been awarded stand alone, single project contracts from our government clients that we are currently executing. • USACE Los Angeles District – Alark Hard Chrome project which includes security improvements to a Superfund site in downtown Los Angeles. This project was completed in FY16. • NAVFAC Mid-Atlantic (Great Lakes Naval Station) – Phase II Navy Hazmat Refurbishment Project storage lockers. During this quarter, we completed all field activities (40 days ahead of schedule) including setting up of refurbished and new lockers, concrete pads, electrical utilities, and reconnecting the power supply at all locations. After receiving any punch list items, we will re-mobilize, address punch list items and submit completion reports. (3rd quarter, work continued) • US Fish and Wildlife – We were awarded an 8(a) direct award contract for work at the Crab Orchard National Wild Life Refuge. Initial scope includes the assessment of an abandoned sewer system and radiological screening. This award also includes optional scope to assist the client with site security as well as for supporting the review of proposed plans. (3rd quarter, new award) g. Identification of key elements for success in strategies given, including risks, resources and relations available and needed in order to successfully fulfill outlined strategies Key elements for success in the OESC model include: • Establishing and monitoring key performance indicators which allow us to act early and manage the business going forward. Key performance indicators include safety, staff turnover, profitability, staff utilization, backlog and capacity. • Adapting to a changing customer base, contract type, or key skill set. We recognize and reconfigure based on identified needs to delivery strategic growth. • Identification of contract capacity and access is under regular review. • Increasing our geographic footprint and capabilities. Risk in the marketplace • We operate in highly competitive industries • Contracting is often erratic and unpredictable; cancellations or delays in pending awards by government agencies could adversely affect us • International operations carries additional risk • Loss of key personnel • The government may adopt new contract laws or regulations at any time. h. Identification of medium (two to five year) and long (greater than five year) prospects and sustainability of the Corporation given the present status, strategies and risks Our medium and long range prospects for sustainability are balanced by business diversification and consistent project management delivery. OESC’s backlog has grown and our utilization is high. We have successfully groomed long-term business relationships with key US Agencies for services delivered around the world. Contracting with the US government remains a reliable OESC 3rd Quarter Report 2017 Page 6 FY '17 3rd Quarter Reports Page 165 Oneida ESC Group, LLC 2017 strategy in terms of payment, stability, and growth opportunity. Our medium- and long-term prospects reinforce our projections for steady, sustained growth. Medium-term prospects OESC’s prospects in the two- to five-year term rely on our sturdy performance in engineering, science and construction to existing clients; adjacent clients/services and geographic areas; and new service offerings to new clients. OESC’s increased focus and investment in business development and talent acquisition has allowed us to significantly increase both new task orders and backlog going into FY17. We continue to strongly believe that OESC’s capabilities and strengths align well with the future needs and demands of our clients. Long-term prospects OESC envisions steady growth with our key customers over the long term. OESC is nimble and agile where we can focus on governments funding flows including where funds historically flow Continued reliance on low-price awards is a staple in our business model and we continue to adjust the pricing structure to ensure that we remain competitive across all business segments. Similarly, we are concentrating our marketing efforts on maximizing our return on investment through expanding support for existing customers, developing tasks under existing contracts, and collaborating with firms that need either small business participation or our specialized expertise. i. Explanation of market growth (if any) experienced by the Corporation, identifying sources of growth (i.e., organic growth through market share increase, volume of business increase, acquisition of competition or other assets, etc.) As a top-tier contractor to the federal government, OESC has a large and diverse blend of federal, State, municipal, tribal and commercial business customers. Backlog, revenue and the number of employees have grown at a reasonable rate since 2009. Since inception of the company, all growth has been organic. Organic growth includes the hiring of key personnel with knowledge and contacts that offer OESC with new and expanded opportunities. OESC 3rd Quarter Report 2017 Page 7 FY '17 3rd Quarter Reports Page 166 Oneida ESC Group, LLC 2017 j. Summary of the assets of the Corporation, including but not limited to its financial, physical, employee, customer, brand or intellectual property, and supply assets. OESC ASSETS Financial (On Balance Sheet) Cash – Checking Account Work In Process on Current Projects Fixed Assets such as Vehicles, Furniture and Fixtures, and Miscellaneous Equipment Other Assets such as Prepaid Expenses, Investment Employees OESC - 47 employees OTIE – 287 employees MS2 - 21 employees SRS - 20 employees Customers 95% of Revenue from Federal clients. k. Summary and status of any pending legal action to which the Corporation is a party and any relevant government regulation to which the Corporation may be subject. OTIE is named as a defendant in a lawsuit filed by the artist of a mural. The case is Kammeyer v. USACE. In 1976, Kammeyer painted a mural on a dam in California after winning a contest. The mural was painted as part of the bicentennial celebration. Over time, the paint began to flake off, thereby contaminating the environment around the dam. The USACE Los Angeles District recently determined that the paint used to create the mural was lead-based. OTIE was hired by USACE to remove a mural to stop the lead-based paint contamination. Several months after the contract was awarded, Kammeyer filed a lawsuit against USACE and OTIE to prevent the destruction of the mural. Shortly after filing the lawsuit, Kammeyer filed a temporary restraining order against USACE and OTIE in June 2015, which was granted by a judge one day before OTIE was to begin removing the mural. OTIE demobilized from the site at USACE’s direction. OTIE has hired local counsel to represent OTIE’s interests in the lawsuit. OTIE requested plaintiff’s counsel to remove OTIE from the lawsuit by not including OTIE as a defendant in plaintiff’s second amended complaint. Plaintiff’s counsel refused. On August 24, 2015 the court granted the plaintiff’s motion for a preliminary injunction. The court found in favor of the plaintiff on nearly every issue, but did not address any of the claims against OTIE. OTIE’s next step is to decide whether to file a motion to dismiss. USACE has issued a notification of termination for convenience of the contract. OESC 3rd Quarter Report 2017 Page 8 FY '17 3rd Quarter Reports Page 167 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 / 27 / 17 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Determine appropriate action regarding the Oneida Seven Generations Corporation FY '17 3rd quarter report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Liaison: Cristina Danforth, Tribal Chairwoman Primary Requestor/Submitter: Pete J. King III, Managing Agenda Your Name, Title / Dept. or Tribal Member Additional Requestor: Submitted by: Lisa Liggins, Executive Assisant II Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted FY '17 3rd Quarter Reports Page 168 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Managing Agent for Oneida Seven Generations Corporation is unable to attend the FY '2017 3rd Quarter Reports meeting scheduled for July 27, 2017. Therefore, the Managing Agent is requesting the Business Committee to take one of the following actions: 1. Defer the OSGC FY '17 3rd quarter report to the August 9, 2017 regular Business Committee meeting. - If the Business Committee chooses to defer, the Managing Agent has indicated he will be available to attend the August 9, 2017, regular Business Committee meeting in order to represent the report. Or, if there are no questions for the Managing Agent regarding the report, 2. Accept the Oneida Seven Generations Corporation FY '17 3rd quarter report Thank you for your consideration in this matter. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 FY '17 3rd Quarter Reports Page 169 FY '17 3rd Quarter Reports Page 170 HANDOUT FOR ITEM - IV.A.05. ONEIDA COMMUNITY LIBRARY BOARD QUARTERLY REPORT April-June 2017 MISSION STATEMENT: Provide for the informational needs of the Oneida Community while building a collection that reflects our unique Oneida heritage. All persons will have access to current, balanced materials, services and programs that will enrich their information, cultural and recreational needs. NAME OF BOARD:Oneida Community Library Board CONTACT:Dylan Benton, Chair MEMBERS: Roxanne Anderson -VACANTDylan Benton, Chair Bridget John, Vice Chair Jennifer Hill 10/8/14 to 10/8/17 5/28/14 to 4/10/17 2/26/16 to 8/14/19 1/28/15 to 1/28/18 9/14/16 to 2/28/19 BC LIAISION:Fawn Billie MINUTES: The following meeting minutes have been approved by the Oneida Community Library Board and sent to Kathy Metoxen and Fawn Billie: April 12th, 2017May 10th, 2017 June 14th, 2017 ACTION TAKEN: The Board meets at the Oneida Community Library, the second Wednesday of the month at 4:30 p.m. HIGHLIGHTS OF THE LIBRARY April 2017 4/22/17 Chili Cook-Off/Open House was attended by 62 community members. Events included raff;es, games, story times and lots of chili. Brooke Beltran won the cook-off. Burdena Endhunter, Oneida Artist, donated a beautiful acrylic mural approx. 4’ x 5’ which is visible in the main Library’s computer area. Brooke attended Wisconsin Area Public Library training in Steven’s Point 4/27/17 on topics regarding Social Media, 3-D Printing in Libraries and the benefits of training staff to help patrons deal with grieving. *Patron count: 2946 HANDOUT FOR ITEM - IV.A.05. May 2017 5/20/17 Sing Song Sloppy Joes; 44 community members attended the observation of Children’s Book Month for games, story time and chance at gifts from Library made possible through donations of staff and patrons. Leanne Doxtator came in through Planning to inform us of the CIP Process and assist with initiating the process. This is in response to a DPW Report that cites a need for more storage space, as well as other issues. We discussed moving Enrollments so that the Library can use all of the Archiquette Building and remain in the Site 1 area. Rita Lara, Museum Director, expressed interest in the Library Board also taking on oversight of the Museum. *Patron count 1986 (temporary computer issue may have affected count) June 2017 Summer Reading Program kicked off June 12th-Aug 18th and boosted patron counts. The theme is “Building A Better World” and a primary goal is continuing learning influences through summer months. Fidget Spinners as rewards are encouraging many children to strive for 3 hours of reading logged by staff in the Library. Typical weekly events are reduced in a effort to make the Program memorable for the children. Nooks and Kindles will be ordered for both libraries for patrons to check out and use in building. Pat Pelky reports that a motion sensor camera with facial recognition will be installed at Green Earth soon (no exact date given). *Patron count – 3,819 FINANCIAL: All library budgets have a positive variance. Tribal Contribution Year To Date Spending: $236,467 / Budgeted: $257,688 / Pos. Variance: $21,221 Library Federated Awards Grant Year To Date Spending: $14,085 / Budgeted: $31,227 / Pos. Variance: $17,361 Library Collection Enhancement Year To Date Spending: $1,776 / Budgeted: $7,000 / Pos. Variance: $5,223 The Library will continue to apply for grants and will follow purchasing guidelines to stay within the budget. The Library is taking great care to abide by cost containment guidelines. SPECIAL EVENTS AND TRAVEL: Reference Highlights of the Library above. UPCOMING EVENTS Planning a series of workshops on: 1) climate change with the Environmental department; 2) Longhouse, Tradition, History and Protocol, and, 3) Elder interview tapes. Other Notables: Reading @ Home Incentives, Increase in STEM related activities & acquisition of 3D Printers HANDOUT FOR ITEM - IV.A.05. PERSONAL COMMENTS: The Library Board would like to acknowledge the dedicated staff at the Library who continue to increase their knowledge and skills by taking classes and attending workshops and conferences. The Board would like to commend the Library Staff for the valuable services they provide to the community. The Oneida Library provides a safe, welcoming, and positive place for our young people and the community. The Oneida Library provides a hub of activities for families and the community. Roxanne Anderson Carol Cornelius (TERM EXP'D) Dylan Benton, Chair Bridget John, Vice Chair Jennifer Hill 10/8/14 to 10/8/17 5/28/14 to 4/10/17 2/26/16 to 8/14/19 1/28/15 to 1/28/18 9/14/16 to 2/28/19 Figure 1 Oneida Language Classes @ OCL HANDOUT FOR ITEM - IV.A.05. Figure 2 Mural Donated by Endhunter HANDOUT FOR ITEM - IV.B.02. ONEIDA GAMING COMMISSION QUARTERLY REPORT FY 2017 First Quarter: April, May, and June Prepared on July 18, 2017 Article I. Purpose The purpose of the Oneida Gaming Commission (OGC) is to protect the assets and integrity of Oneida Gaming through regulatory oversight. The OGC regulatory oversight leads to current and consistent regulatory practices within the gaming operation. Article II. Names 2-1. There are four (4) full time Commissioners which include: Chairman- Mark A. Powless Sr., Vice Chair- Matthew W. Denny, Secretary- R. Tom Danforth, and Commissioner Barbra Erickson. The OGC also has an Executive Director who oversees eleven (11) staff members and the OGC also oversees thirty-eight (38) Surveillance personnel. 2-2. Report is submitted by the Oneida Gaming Commission Executive Director, Tamara Van Schyndel. The Oneida Gaming Commission can be reached by calling 920-497-5850. 2-3. The Oneida Business Committee Liaison for the Oneida Gaming Commission is Brandon Yellowbird-Stevens. Article III. Meetings & Reports OGC Meetings April 04/17/17 Regular May 05/01/17 Regular 05/15/17 Regular June 06/05/17 Regular 06/19/17 Regular Security Joint Meetings Gaming Joint Meetings April CNX May 05/22/17 June 06/26/17 Monthly meetings changed to quarterly intervals 04/17/17 April 1 HANDOUT FOR ITEM - IV.B.02. Employee Investigations and Vendor Licensing License Investigations April May June 14 20 30 Temporary Licenses (Work Permits) Approvals/Denials 100/18 Denials 123/15 Denials 105/16 Denials New Employee Orientation & Spectra 14/0 20/0 38/0 Vendor Work Permits/Notice of Doing Business 0/1 1/3 1/1 Employee Licensing and Hearings Employees Licensed Hearings April 100 1 May 123 0 June 105 1 Surveillance Reports # of Reports April 45 May 34 June 27 April • 2nd Quarterly Joint OBC/OGC Meeting 04/20/17 • Surveillance System Replacement Project Update to OBC 04/25/17 • Surveillance System Replacement Project May • • • • NIGC Audit Review and Meeting w/ Ben Buck 05/17/17 & 05/18/17 Surveillance System Replacement Project Budget Analysis and Projections Prepared UNLV Training- Las Vegas, NV 06/25/17-07/01/17 June • Hosted WGRA Conference Radisson 06/14/17-06/16/17 • OGMICR Project Section Review 06/22/17 • OGC/Personnel Commission Meeting - Personnel vs. Regulatory 06/27/17 • Annual Payment to the State Due 06/30/17 • 3rd Quarter NIGC Payment Due 06/30/17 • Surveillance System Replacement Project 2 HANDOUT FOR ITEM - IV.B.04. HANDOUT FOR ITEM - IV.B.04. HANDOUT FOR ITEM - IV.B.04. HANDOUT FOR ITEM - IV.B.04. --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A0e8925e4ec8f7de0. Public record. Not legal advice.