# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A08130d12dd1e7227 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 222 Oneida Business Committee Executive Session 8:30 AM Tuesday, September 10, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, September 11, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA IV. OATH OF OFFICE V. A. Oneida Police Commission - Kim Nishimoto Sponsor: Lisa Summers, Secretary B. Oneida Trust Enrollment Committee - Loretta V. Metoxen Sponsor: Lisa Summers, Secretary MINUTES A. Approve the August 28, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary B. Approve the August 29, 2019, quarterly reports Buisness Committee meeting minutes Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 6 September 11, 2019 Public Packet VI. VII. VIII. 2 of 222 RESOLUTIONS A. Adopt resolution entitled Urban Forestry Catastrophic Storm Grant Program Wisconsin Department of Natural Resources Sponsor: Debbie Thundercloud, General Manager B. Adopt resolution entitled Authorizing the Transfer of General Self-Governance Funds to Head Start to Purchase Playground Equipment Sponsor: Jennifer Webster, Councilwoman C. Enter e-poll results into the record regarding the adopted BC resolution # 09-04-19-A Sponsor: Lisa Summers, Secretary APPOINTMENTS A. Determine next steps regarding two (2) vacancies - Oneida Community Library Board Sponsor: Lisa Summers, Secretary B. Determine next steps regarding three (3) vacancies - Oneida Environmental Resource Board Sponsor: Lisa Summers, Secretary STANDING COMMITTEES A. FINANCE COMMITTEE 1. B. Approve the September 3, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Accept the August 7, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Adopt Family Court law rule # 1 – Family Court Rules Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 6 September 11, 2019 Public Packet IX. 3 of 222 UNFINISHED BUSINESS A. Accept the storm and power outage impact reports from the Direct Reports to the Business Committee Sponsor: Tehassi Hill, Chairman EXCERPT FROM AUGUST 14, 2019: Motion by Brandon Stevens to direct the General Manager to submit storm and power outage impact reports regarding July 19-20, 2019, from the Divisions by September 3, 2019 and direct the Direct Reports to Business Committee to submit storm and power outage impact reports regarding July 1920, 2019, by September 3, 2019, to be placed on the September 11, 2019, regular Business Committee meeting, seconded by Ernie Stevens III. Motion carried. B. Accept the storm and power outage impact reports from the Direct Reports to the General Manager Sponsor: Debbie Thundercloud, General Manager EXCERPT FROM AUGUST 14, 2019: Motion by Brandon Stevens to direct the General Manager to submit storm and power outage impact reports regarding July 19-20, 2019, from the Divisions by September 3, 2019 and direct the Direct Reports to Business Committee to submit storm and power outage impact reports regarding July 1920, 2019, by September 3, 2019, to be placed on the September 11, 2019, regular Business Committee meeting, seconded by Ernie Stevens III. Motion carried. X. XI. TRAVEL REPORTS A. Approve the travel report - Vice-Chairman Brandon Stevens - Haskell Indian Nations University Presidential Interviews - Lawrence, KS - May 28-30th, 2019 Sponsor: Brandon Stevens, Vice-Chairman B. Approve the travel report - Councilman Daniel Guzman King - 2019 Tribal Lands & Environmental Forum - Palm Springs, CA - August 19-22, 2019 Sponsor: Daniel Guzman King, Councilman TRAVEL REQUESTS A. Retro-approve the travel request - Vice-Chairman Brandon Stevens - Two (2) events Sponsor: Brandon Stevens, Vice-Chairman B. Approve the travel request - Chairman Tehassi Hill and Vice-Chairman Brandon Stevens - 2019 NIGA Mid-Year conference - Uncasville, CT - September 17-19, 2019 Sponsor: Brandon Stevens, Vice-Chairman C. Approve the travel request - Councilman Ernie Stevens III - AISES National Conference - Milwaukee, WI - October 9-13, 2019 Sponsor: Ernie Stevens III, Councilman Oneida Business Committee Regular Meeting Agenda Page 3 of 6 September 11, 2019 Public Packet XII. XIII. 4 of 222 NEW BUSINESS A. Set the date for the 2020 Special Election Sponsor: Vicki Cornelius, Chair/Oneida Election Board B. Approve a limited waiver of sovereign immunity - Motorola Solutions Inc. Shared Agency agreement - file # 2019-0585 Sponsor: Sandra Reveles, Chair/Oneida Police Commission C. Support the transfer of ownership and maintenance costs of the Water Circle Place outdoor warning siren to the Oneida Nation from Outagamie County Sponsor: Kaylynn Gresham, Director/Emergency Management D. Re-post four (4) vacancies - Oneida Youth Leadership Institute Board of Directors Sponsor: Lisa Summers, Secretary E. Re-post one (1) vacancy - Oneida Nation Arts Board Sponsor: Lisa Summers, Secretary F. Re-post two (2) vacancies - Oneida Land Claims Commission Sponsor: Lisa Summers, Secretary EXECUTIVE SESSION A. REPORTS 1. B. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel AUDIT COMMITTEE 1. Accept the July 25, 2019, regular Audit Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Drop and Count compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 3. Accept the EZ Baccarat rules of play compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 4. Accept the Player Tracking compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 5. Accept the Slots compliance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 4 of 6 September 11, 2019 Public Packet 5 of 222 C. 6. Accept the Final Central Purchasing performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 7. Accept the Final Gaming Support Administration performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 8. Accept the Final Oneida Pharmacy performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 9. Accept the Final Printing/Mail Center performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 10. Accept the Final Anna John Resident Centered Care Community Board performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 11. Accept the Final Oneida Nation Arts Board performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 12. Accept the Final Oneida Nation School Board performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman NEW BUSINESS 1. Approve the attorney contract - Stenzel Law Office - file # 2019-0927 Sponsor: Tehassi Hill, Chairman 2. Adopt resolution entitled Naming Individuals as Authorized Persons for SagePoint Accounts Sponsor: Larry Barton, Chief Financial Officer 3. Approve a limited waiver of sovereign immunity - LexisNexis-Time Matters Annual Maintenance agreement - file # 2019-0967 Sponsor: Jo Anne House, Chief Counsel 4. Review applications for two (2) vacancies - Oneida Community Library Board Sponsor: Lisa Summers, Secretary 5. Review applications for three (3) vacancies- Oneida Environmental Resouce Board Sponsor: Lisa Summers, Secretary 6. Enter e-poll results into the record regarding the approved first amendment to the Emergency Medical Services Agreement between the Oneida Nation and the Village of Ashwaubenon Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 5 of 6 September 11, 2019 Public Packet XIV. 6 of 222 ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 6 of 6 September 11, 2019 Public Packet 7 of 222 Oneida Business Committee Agenda Request Oneida Police Commission - Kim Nishimoto 1. Meeting Date Requested: 09 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Kim Nishimoto for the Oneida Police Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 8 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On August 28, 2019 the Oneida Business Committee appointed Kim Nishimoto to the Oneida Police Commission. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 9 of 222 Oneida Business Committee Agenda Request Oneida Trust Enrollment Committee - Loretta V. Metoxen 1. Meeting Date Requested: 09 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Loretta V. Metoxen for the Oneida Trust Enrollment Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 10 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On August 14, 2019 the Oneida Business Committee accepted the 2019 Special Election final report and declared the official results. Oneida Trust Enrollment Committee - Loretta V. Metoxen On August 28, 2019 Oaths of Office were administered to other elected officials, however, Loretta was unable to attend this meeting. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 11 of 222 Approve the August 28, 2019, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 09/11/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☒ Minutes ☐ Fiscal Impact Statement ☐ Report ☐ Other: Describe ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: TSCHUMAN ☐ Unbudgeted Public Packet 12 of 222 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, August 27, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, August 28, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Treasurer Trish King, Councilmembers: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III; Not Present: Secretary Lisa Summers; Arrived at: Vice-Chairman Brandon Stevens at 8:38 a.m., Councilwoman Jennifer Webster at 9:34 a.m.; Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Eric McLester, Lisa Liggins, Laura Laitinen-Warren, James Bittorf, Arlinda Locklear (via phone), Jeff Bowman, Jeff House, Pete King III, Steve Ninham, Mary Shaw, Lisa Tillman, Jeanne Calhoun, Jon Paul Genet, Susan House, Tsyoshaaht Delgado, Jennifer Berg-Hargrove, Melinda J. Danforth, Candace Skenandore; REGULAR MEETING Present: Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Chairman Tehassi Hill, Secretary Lisa Summers; Arrived at: n/a Others present: Tommy Danforth, Patricia Cornelius, Bridget John, Chris Cornelius, Carol Elm, Norbert Hill, Bonnie Pigman, Becky Webster, Paula Ninham, Donald White, Carole Liggins, Chris Johnson, Sharon Mousseau, Tonya Lopez-Martin, Jackie Summers, Eric McLester, Brooke Doxtator; I. CALL TO ORDER Meeting called to order by Vice- Chairman Brandon Stevens at 8:32 a.m. For the record: Chairman Tehassi Hill is attending the Fox River Natural Resource Trustee Council tour. Secretary Lisa Summers is on medical leave. II. OPENING (00:00:15) Opening provided by Mirac Ellis, ONSS Teacher, and Kaylee Schuyler, ONSS Student. Vice-Chairman Brandon Stevens welcomed the ONSS students back to school. Oneida Business Committee Regular Meeting Minutes Page 1 of 12 August 28, 2019 Public Packet 13 of 222 DRAFT III. ADOPT THE AGENDA (00:04:25) Motion by David P. Jordan to adopt the agenda as presented, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers IV. OATH OF OFFICE (00:04:48) Oaths of office administered by Councilwoman Jennifer Webster. Jonas Hill, Rebecca "Becky" Webster, Patricia "Pat" Cornelius, Carol L. Elm, Don White, Carole Liggins, Sacheen Lawrence, Norbert S. Hill Jr., and Pamela F. Ninham were present. Loretta V. Metoxen was not present. V. A. Oneida Gaming Commission - Jonas Hill Sponsor: Lisa Summers, Secretary B. Oneida Land Commission - Rebecca "Becky" Webster and Patricia "Pat" Cornelius Sponsor: Lisa Summers, Secretary C. Oneida Nation Commission on Aging - Carol L. Elm, Don White, and Carole Liggins Sponsor: Lisa Summers, Secretary D. Oneida Nation School Board - Sacheen Lawrence Sponsor: Lisa Summers, Secretary E. Oneida Trust Enrollment Committee - Loretta V. Metoxen, Norbert S. Hill Jr., and Pamela F. Ninham Sponsor: Lisa Summers, Secretary MINUTES A. Approve the August 14, 2019, regular Business Committee meeting (00:08:53) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the August 14, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 2 of 12 August 28, 2019 Public Packet 14 of 222 DRAFT VI. RESOLUTIONS A. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-015, Oneida Homeless – Day Warming Shelter (00:09:21) Sponsor: Debbie Thundercloud, General Manager Motion by Kirby Metoxen to adopt resolution 08-28-19-A Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-015, Oneida Homeless – Day Warming Shelter, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Abstained: Daniel Guzman King, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers VII. APPOINTMENTS A. Determine next steps regarding one (1) vacancy - Oneida Police Commission term ending July 31, 2023 (00:10:02) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to appoint Kim Nishimoto to the Oneida Police Commission with a term ending July 31, 2023, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers VIII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Approve the August 19, 2019, regular Finance Committee meeting minutes (00:10:41) Sponsor: Larry Barton, Chief Financial Officer Motion by Kirby Metoxen to accept the August 19, 2019, regular Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers B. QUALITY OF LIFE COMMITTEE 1. Accept the July 11, 2019, regular Quailty of Life Committee meeting minutes (00:11:03) Sponsor: Brandon Stevens, Vice-Chairman Motion by Ernie Stevens III to accept the July 11, 2019, regular Quailty of Life Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 3 of 12 August 28, 2019 Public Packet 15 of 222 DRAFT IX. TRAVEL REPORTS A. Approve the travel report - Councilman Daniel Guzman King - 2019 HHS and MAST Tribal Consultation - Milwaukee, WI - August 7-8, 2019 (00:11:26) Sponsor: Daniel Guzman King, Councilman Motion by Jennifer Webster to approve the travel report from Councilman Daniel Guzman King for the 2019 HHS and MAST Tribal Consultation in Milwaukee, WI - August 7-8, 2019, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Daniel Guzman King Not Present: Tehassi Hill, Lisa Summers X. TRAVEL REQUESTS A. Approve the travel request - Councilman Daniel Guzman King - 2019 AISES National Conference - Milwaukee, WI - October 9-12, 2019 (00:12:00) Sponsor: Daniel Guzman King, Councilman Motion by David P. Jordan to approve the travel request for up to three (3) Business Committee members to attend the 2019 AISES National Conference in Milwaukee, WI - October 9-12, 2019, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Daniel Guzman King Not Present: Tehassi Hill, Lisa Summers B. Approve the travel request in accordance with §219.6-1 - Five (5) Oneida Nation School System staff - FACE Regional Technical Assistance Days - Bloomington, MN - September 24-27, 2019 (00:13:00) Sponsor: Lisa Liggins, Chair/Oneida Nation School Board Motion by David P. Jordan to approve travel request in accordance with §219.6-1 for five (5) Oneida Nation School System staff to attend the FACE Regional Technical Assistance Days in Bloomington, MN - September 24-27, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 4 of 12 August 28, 2019 Public Packet 16 of 222 DRAFT XI. NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Milwaukee Area Technical College - Student Internship Placement Agreement - file # 2019-0525 (00:15:44) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to approve a limited waiver of sovereign immunity for the Milwaukee Area Technical College Student Internship Placement Agreement - file # 2019-0525, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers B. Review the Gaming Machines (Chapter 5) Oneida Gaming Minimum Internal Controls and determine appropriate next steps (00:16:05) Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission Motion by Ernie Stevens III to accept the notice of the OGMICR Section for Gaming Machines Chapter 5 approved by the Gaming Commission on August 12, 2019, and directs notice to the Gaming Commission there are no requested revisions under section 501.6-14(d), seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers C. Accept the update regarding the NCAI Youth Commission trip, noting FY-2020 Special Project Budget funds will be activated (00:19:04) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to accept the update regarding the NCAI Youth Commission trip, noting FY2020 Special Project Budget funds will be activated, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers D. Post three (3) vacancies - Oneida Election Board (00:20:05) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to post three (3) vacancies - Oneida Election Board, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 5 of 12 August 28, 2019 Public Packet 17 of 222 DRAFT XII. GENERAL TRIBAL COUNCIL A. Determine next steps regarding the request for a special General Tribal Council meeting regarding Sustain Oneida (00:20:41) Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee Motion by Trish King to approve the request to add Sustain Oneida to an upcoming General Tribal Council meeting agenda and direct the Secretary to bring back tentative dates for a special General Tribal Council meeting, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Opposed: Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to that only Sustain Oneida or relavent topics be on the special General Tribal Council meeting agenda [where Sustain Oneida is on the agenda], seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 12 August 28, 2019 Public Packet 18 of 222 DRAFT XIII. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report (00:53:20) Sponsor: Jo Anne House, Chief Counsel Motion by Trish King to accept the Chief Counsel report date August 21, 2019, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to approve the two (2) recommendations in the memorandum dated August 21, 2019, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to accept the opinion dated August 23, 2019, as information, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by David P. Jordan to terminate the appointment of Nancy Skenandore on the Oneida Personnel Commission pursuant to §105.7-4 and post the vacancy, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to approve the three (3) requested actions in the memorandum dated August 21, 2019 regarding the holding company concept and subsidiary structure concept, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 2. Accept the Bay Bancorporation Inc FY-2019 3rd quarter executive report (00:55:30) Sponsor: Jeff Bowman, President/Bay Bank Motion by Trish King to accept the Bay Bancorporation Inc FY-2019 3rd quarter executive report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 7 of 12 August 28, 2019 Public Packet 19 of 222 DRAFT 3. Accept the Oneida ESC Group LLC FY-2019 3rd quarter executive report (00:56:00) Sponsor: Jacquelyn Zalim, Chair/OESC Motion by David P. Jordan to accept the Oneida ESC Group LLC FY-2019 3rd quarter executive report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to support Oneida ESC Group LLC entering into a line of credit using the Oneida Nation as guarantor, noting a final approval will be brought when ready, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 4. Accept the Oneida Seven Generations Corporation FY-2019 3rd quarter executive report (00:56:57) Sponsor: Pete King III, Agent/OSGC Motion by Kirby Metoxen to accept the Oneida Seven Generations Corporation FY-2019 3rd quarter executive report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 5. Accept the Oneida Airport Hotel Corporation FY-2019 3rd quarter executive report (00:57:20) Sponsor: Robert Barton, President/OAHC Motion by David P. Jordan to accept the Oneida Airport Hotel Corporation FY-2019 3rd quarter executive report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 6. Accept the Oneida Golf Enterprise FY-2019 3rd quarter executive report (00:57:39) Sponsor: Eric McLester, Agent/Oneida Golf Enterprise Motion by Ernie Stevens III to accept the Oneida Golf Enterprise FY-2019 3rd quarter executive report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 8 of 12 August 28, 2019 Public Packet 20 of 222 DRAFT 7. Accept the Chief Financial Officer August 2019 report (00:58:00) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to accept the Chief Financial Officer August 2019 report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 8. Accept the Intergovernmental Affairs, Communications, and Self-Governance August 2019 report (00:58:22) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Trish King to accept the Intergovernmental Affairs, Communications, and Self-Governance August 2019 report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to approve a limited waiver of sovereign immunity - Homewood Suites group overnight agreement – file # 2019-0905, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Abstained: Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers Motion by Kirby Metoxen to approve the Pace LLP contract – file # 2019-0630, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Abstained: Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to approve the Government Policy Solutions contract – file # 2019-0759, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Abstained: Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers Motion by Trish King to authorize the Chairman to sign a response letter regarding the 638 contract and authorize the Chairman to sign the IHS document dated June 13, 2019, regarding the Oneida Nation’s wish to pursue a 638 contract for the Comprehensive Health building improvements, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Abstained: Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 9 of 12 August 28, 2019 Public Packet 21 of 222 DRAFT B. STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Accept the Thornberry Creek LPGA Classic August 2019 report (01:00:40) Motion by Trish King to accept the Thornberry Creek LPGA Classic August 2019 report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers C. AUDIT COMMITTEE 1. Accept the Audit Committee FY-2019 3rd quarter executive report (01:01:06) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the Audit Committee FY-2019 3rd quarter executive report, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers D. UNFINISHED BUSINESS 1. Accept the Children's Code August 2019 follow-up report (01:01:28) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to accept the Children's Code August 2019 follow-up report, noting future updates will be routed to the General Manager, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers E. NEW BUSINESS 1. Accept the fiscal impact statement regarding Self-Funded Insurance Plan Changes – Payor of Last Resort as information (01:01:55) Sponsor: Larry Barton, Chief Financial Officer Motion by David P. Jordan to accept the fiscal impact statement regarding Self-Funded Insurance Plan Changes – Payor of Last Resort as information, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 12 August 28, 2019 Public Packet 22 of 222 DRAFT 2. Determine next steps regarding maintenance and renovation requests (01:02:18) Sponsor: Kirby Metoxen, Councilman Motion by Jennifer Webster to accept the discussion regarding maintenance and renovation requests as information, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 3. Approve 113 new enrollments and one (1) relinquishment (01:02:35) Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee Motion by Kirby Metoxen to approve 113 new enrollments and one (1) relinquishment, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 4. Review application(s) for one (1) vacancy (01:02:54) Sponsor: Lisa Summers, Secretary - Oneida Police Commission Motion by David P. Jordan to accept the discussion regarding the Oneida Police Commission applications as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers 5. Deliberations regarding pardon application - Angel Jordan (01:03:13) Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee Motion by Jennifer Webster to accept the Pardon and Forgiveness Screening Committee's recommendation regarding a pardon application submitted by Angel Jordan and move the resolution entitled Regarding Pardon of Angel Jordan to open session, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Motion by Jennifer Webster to adopt resolution 08-28-19-B Regarding Pardon of Angel Jordan, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 11 of 12 August 28, 2019 Public Packet 23 of 222 DRAFT XIV. ADJOURN (01:04:02) Motion by David P. Jordan to adjourn at 9:36 a.m., seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 12 of 12 August 28, 2019 Public Packet 24 of 222 Approve the August 29, 2019, quarterly reports Buisness Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 09/11/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☒ Minutes ☐ Fiscal Impact Statement ☐ Report ☐ Other: Describe ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: TSCHUMAN ☐ Unbudgeted Public Packet 25 of 222 DRAFT Oneida Business Committee Quarterly Reports Meeting 8:00 AM Thursday, August 29, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes QUARTERLY REPORTS MEETING Present: Chairman Tehassi Hill, Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers Arrived at: Others present: Marlene (Minnie) Garvey, Gene Schubert, Valerie Groleau, Bridget John, Michele Doxtator, Jeanette Ninham, Tonya Webster, Eric Mc Lester, Sandra Reveles I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:02 a.m. For the record: Vice-Chairman Brandon Stevens is out on a personal day. Secretary Lisa Summers is on medical leave. II. OPENING (00:00:12) Opening provided by Councilman Daniel Guzman King. III. ADOPT THE AGENDA (00:02:05) Motion by David P. Jordan to adopt the agenda as presented, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers IV. REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS Oneida Business Committee Quarterly Reports Meeting Minutes Page 1 of 8 August 29, 2019 Public Packet 26 of 222 DRAFT 1. Accept the Anna John Resident Centered Care Community Board FY-2019 3rd quarter report (00:05:57) Sponsor: Candace House, Chair/AJRCCC Board Motion by Ernie Stevens III to accept the Anna John Resident Centered Care Community Board FY2019 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 2. Accept the Oneida Nation Arts Board FY-2019 3rd quarter report Sponsor: Desirae Hill, Chair/ONAB (00:12:49) Motion by Jennifer Webster to accept the Oneida Nation Arts Board FY-2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 3. Accept the Environmental Resource Board FY-2019 3rd quarter report Sponsor: Marlene Garvey, Chair/Environmental Resource Board (00:16:25) Motion by David P. Jordan to accept the Environmental Resource Board FY-2019 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 4. Accept the Oneida Community Library Board FY-2019 3rd quarter Sponsor: Dylan Benton, Chair OCLB (00:20:25) Motion by David P. Jordan to accept the Oneida Community Library Board FY-2019 3rd quarter, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 5. Accept the Police Commission FY-2019 3rd quarter report Sponsor: Sandra Reveles, Chair/OPC (00:34:05) Motion by David P. Jordan to accept the Police Commission FY-2019 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 6. Accept the Oneida Pow Wow Committee FY-2019 3rd quarter report Sponsor: Jennifer Webster, Councilwoman (00:42:49) Motion by David P. Jordan to accept the Oneida Pow Wow Committee FY-2019 3rd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 2 of 8 August 29, 2019 Public Packet 27 of 222 DRAFT 7. Accept the Oneida Nation Veterans Affairs Committee FY-2019 3rd quarter report (00:49:54) Sponsor: Gerald Cornelius, Chair/ONVAC Motion by David P. Jordan to accept the Oneida Nation Veterans Affairs Committee FY-2019 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 8. Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2019 3rd quarter report (00:55:25) Sponsor: Kathryn LaRoque, Chair/SEOTS Motion by Jennifer Webster to accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2019 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 9. Accept the Pardon and Forgiveness Screening Committee FY-2019 3rd quarter report (00:57:07) Sponsor: Eric Boulanger, Chair PFSC Motion by Jennifer Webster to accept the Pardon and Forgiveness Screening Committee FY-2019 3rd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers Item IV.B.4. is addressed next. B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Nation Commission on Aging FY-2019 3rd quarter report Sponsor: Patricia Lassila, Chair/ONCOA Motion by Jennifer Webster to accept the Oneida Nation Commission on Aging FY-2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 2. Accept the Oneida Gaming Commission FY-2019 3rd quarter report Sponsor: Kirby Metoxen, Councilman Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilwoman Jennifer Webster; Not Present: Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Oneida Business Committee Quarterly Reports Meeting Minutes Page 3 of 8 August 29, 2019 Public Packet 28 of 222 DRAFT Motion by Kirby Metoxen to accept the Oneida Gaming Commission FY-2019 3rd quarter report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers Council member David P Jordan exited Counclilman Earnie Stevens exited, also Councilman Kirby Metoxen exited Councilman David Jordan Returned at 9:46am 3. Accept the Oneida Land Claims Commission FY-2019 3rd quarter report Sponsor: Loretta V Metoxen, Chair/OLCC Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Councilwoman Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Motion by David P. Jordan to accept the Oneida Land Claims Commission FY-2019 3rd quarter report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Jennifer Webster Abstained: Kirby Metoxen Not Present: Brandon Stevens, Ernie Stevens III, Lisa Summers Councilmember Kirby Metoxen returned 4. Accept the Oneida Nation School Board FY-2019 3rd quarter report Sponsor: Lisa Liggins, Chair/ONSB (01:06:22) Motion by Kirby Metoxen to accept the Oneida Nation School Board FY-2019 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers Item IV.B.1 is addressed next. 5. Accept the Oneida Election Board FY-2019 3rd quarter report Sponsor: Vicki Cornelius, Chair/OEB (01:51:07) Motion by Jennifer Webster to accept the Oneida Election Board FY-2019 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Not Present: Brandon Stevens, Ernie Stevens III, Lisa Summers 6. Accept the Oneida Land Commission FY-2019 3rd quarter report Sponsor: Rae Skenandore, Chair. OLC (01:53:23) Oneida Business Committee Quarterly Reports Meeting Minutes Page 4 of 8 August 29, 2019 Public Packet 29 of 222 DRAFT Motion by Jennifer Webster to accept the Oneida Land Commission FY-2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Not Present: Brandon Stevens, Ernie Stevens III, Lisa Summers CouncilMember Daniel Guzman Returned at 9:55am Item IV.C.2. is addressed next. 7. Accept the Oneida Trust Enrollment Committee FY -2019 3rd quarter report Sponsor: Barbara Webster, Chair/OTEC (02:11:38) Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Councilwoman Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Motion by Jennifer Webster to accept the Oneida Trust Enrollment Committee FY -2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers C. CORPORATE BOARDS 1. Accept the Bay Bancorporation, Inc. FY-2019 3rd quarter report Sponsor: Jeff Bowman, President/Bay Bank (02:26:04) Motion by Jennifer Webster to accept the Bay Bancorporation, Inc. FY-2019 3rd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers Item IV.E.1 will be addressed next. 2. Accept the Oneida ESC Group, LLC. FY-2019 3rd quarter report Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers (01:57:50) Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Councilwoman Jennifer Webster; Not Present: Councilman David P. Jordan; Vice-Chairman Brandon Stevens; Secretary Lisa Summers; Motion by Jennifer Webster to accept the Oneida ESC Group, LLC. FY-2019 3rd quarter report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Ernie Stevens III, Lisa Summers Councilmember David Jordan exited Oneida Business Committee Quarterly Reports Meeting Minutes Page 5 of 8 August 29, 2019 Public Packet 30 of 222 DRAFT Councilman Earnie Stevens III Returned at 9:55 am 3. Accept the Oneida Seven Generations Corporation FY-2019 3rd quarter report Sponsor: Pete King III, Agent/OSGC (01:58:42) Motion by Ernie Stevens III to accept the Oneida Seven Generations Corporation FY-2019 3rd quarter report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers 4. Accept the Oneida Airport Hotel Corporation FY-2019 3rd quarter report Sponsor: Kirby Metoxen, Councilman (02:01:05) Motion by Daniel Guzman King to accept the Oneida Airport Hotel Corporation FY-2019 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers Councilwoman Jennifer Webster exited 10:02am Councilwoman Jennifer Webster returned at 10:04 am 5. Accept the Oneida Golf Enterprise FY-2019 3rd quarter report Sponsor: Eric McLester, Agent/OGE (02:03:18) Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Councilwoman Jennifer Webster; Not Present: Councilman David P. Jordan; Vice-Chairman Brandon Stevens; Secretary Lisa Summers; Motion by Kirby Metoxen to accept the Oneida Golf Enterprise FY-2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers Item IV.B.7. is addressed next. D. STANDING COMMITTEES 1. Accept the Community Development Planning Committee FY-2019 3rd quarter report (02:46:56) Sponsor: Ernie Stevens III, Councilman Motion by Kirby Metoxen to accept the Community Development Planning Committee FY-2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers Oneida Business Committee Quarterly Reports Meeting Minutes Page 6 of 8 August 29, 2019 Public Packet 31 of 222 DRAFT 2. Accept the Legislative Operating Committee FY-2019 3rd quarter report Sponsor: David P. Jordan, Councilman (02:56:39) Motion by Jennifer Webster to accept the Legislative Operating Committee FY-2019 3rd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers 3. Accept the Quality of Life FY 2019 3rd quarter report Sponsor: Brandon Stevens, Vice-Chairman (03:05:04) Motion by Kirby Metoxen to accept the Quality of Life FY 2019 3rd quarter report, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers 4. Accept the Finance Committee FY-2019 3rd quarter report Sponsor: Trish King, Treasurer (03:11:51) Motion by Ernie Stevens III to accept the Finance Committee FY-2019 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers Item V will be addressed next. E. OTHER Sponsor: 1. Accept the Oneida Youth Leadership Institute Fy - 2019 3rd quarter report Sponsor: Richard Elm-Hill, President/OYLI Board of Directors (02:32:30) Motion by Jennifer Webster to accept the Oneida Youth Leadership Institute Fy - 2019 3rd quarter report, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: David P. Jordan, Brandon Stevens, Lisa Summers This item was moved up on agenda, right after Bay Bank Item IV.D.1 will be addressed next. V. ADJOURN (03:12:40) Oneida Business Committee Quarterly Reports Meeting Minutes Page 7 of 8 August 29, 2019 Public Packet 32 of 222 DRAFT Motion by Trish King to adjourn at 11:14am, seconded by Ernie Stevens III. Motion carried: Ayes: Not Present: Daniel Guzman King, Trish King, Kirby Metoxen, Jennifer Webster, David P. Jordan Brandon Stevens, Lisa Summers 11:14 Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Quarterly Reports Meeting Minutes Page 8 of 8 August 29, 2019 Public Packet 33 of 222 Oneida CommitteeStorm Agenda Request Adopt resolution entitled Urban Business Forestry Catastrophic Grant Program Wisconsin Department of... 1. Meeting Date Requested: 2. General Information: Session: � Open Agenda Header: 8 / 28 / 19 D Executive - See instructions for the applicable laws, then choose one: _ __ �!R_e_so_lu _ t_ io_ ns � ____________ _ _________ _ _ D Accept as Information only � Action - please describe: Approval of a resolution that authorizes and supports the submission of the Urban Forestry Catastrophic Storm Grant to the Wisconsin Department of Natural Resources. 3. Supporting Materials D Report D Other: D Contract � Resolution 1. 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted - Tribal Contribution D Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Debbie Thundercloud, General Manager Primary Requestor/Submitter: S lvia Cornelius, Eco Services Mana er Additional Requestor: Pat Pelky, Division Director/EHS&L Additional Requestor: Your Name, Title/ Dept. or Tribal Member Name, Title/ Dept. Name, Title/ Dept. Page 1 of 2 D Unbudgeted Public Packet 34 of 222 Public Packet 35 of 222 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Oneida, WI 54155 BC Resolution # __________ Urban Forestry Catastrophic Storm Grant Program Wisconsin Department of Natural Resources WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect, maintain and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, the Environmental, Health, Safety & Land Division is the provider of services that preserve, restore and enhance our environmental, and protect and educate its people consistent with the culture, vision and priorities of the Oneida Nation; their mission is to strengthen and protect our people, reclaim our land, and enhance the environment by exercising our sovereignty; and WHEREAS, the Oneida Nation understands there is a need to continue protecting, preserving, restoring and enhancing the environment in which the Oneida people live; and WHEREAS, the Oneida Nation hereby requests financial assistance under s.20.370, Wis. Stats., Chapter NR 47, Wis. Admin. Code, for the purpose of funding urban and community forestry projects or urban forestry catastrophic storm projects specified in s.20.370(5)(bw)and (1)(mv), Wis. Stats.; NOW THEREFORE BE IT RESOLVED, that the Oneida Nation hereby authorizes the Tribal Chairman, an official or employee, to act on its behalf to:  submit an application to the Department of Natural Resources for financial assistance under s. 20.370, Wis. Stats., Chapter NR 47, Wis. Admin. Code;  sign necessary documents; and  submit a final report. Public Packet 36 of 222 Oneida Business Committee Agenda Request Adopt resolution entitled Authorizing the Transfer of General Self-Governance Funds to Head Start to... 1. Meeting Date Requested: 09 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt the resolution entitled Authorizing the Transfer of General Self-Governance Funds to Head Start to Purchase Playground Equipment 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 37 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This resolution allows for the transfer of general Self-Governance funds to Head Start to purchase playground equipment. on July 24, 2019, the Self-Governance Office received notice from Head Start stating that sinkholes have formed near the Norbert Hill Center Playground. The Department of Public Works grounds keeping and maintenance personnel sectioned off the portion of the playground where the sinkholes developed. Head Start planned to relocate the playground but discovered that the playground equipment has reached the end if its lifespan; therefore, Head Start is requesting $34,464.00 in Self-Governance funds to purchase new playground equipment. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 38 of 222 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Oneida, WI 54155 BC Resolution # _____________ Authorizing the Transfer of General Self-Governance Funds to Head Start to Purchase Playground Equipment WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, it is the mission of the Oneida Nation to govern and protect the people, land, and resources of the Oneida Nation; and WHEREAS, the Oneida Nation has a compact and funding agreement with the Department of Interior’s Bureau of Indian Affairs (BIA) pursuant to Title IV of the Indian Self-Determination and Education Assistance Act (P.L. 93-638); and WHEREAS, Article III, Section 5 of the compact with the Department of Interior states that reallocation of funds from one program, activity, function, or service to another within a General Budget Category, or from one General Budget Category to another does not require Secretarial consent; and WHEREAS, in accordance with Section 2 of the funding agreement between the Oneida Nation and the Department of Interior, the Oneida Nation has broad authority to reallocate funding between programs; and WHEREAS, the Oneida Nation has assumed the responsibility providing a Head Start program pursuant to Section 2 of the funding agreement; and WHEREAS, on July 24, 2019, the Self-Governance Office received notice from Head Start stating that sinkholes have formed near the Nobert Hill Center Playground; and WHEREAS, the Department of Public Works groundskeeping and maintenance personnel sectioned off the portion of the playground where the sinkholes developed; and WHEREAS, Head Start planned to relocate the playground but discovered that the playground equipment has reached the end if its lifespan; and WHEREAS; Head Start requested $34,464.00 in Self-Governance funds to purchase new playground equipment to be located in a safe place. Public Packet 39 of 222 BC Resolution # _______ Authorizing the Transfer of General Self-Governance Funds to Head Start to Purchase Playground Equipment Page 2 of 2 43 44 45 46 47 NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee authorizes that general SelfGovernance carryover funds in the amount of $34,464.00 be made available to Head Start to purchase new playground equipment. Public Packet 40 of 222 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorizing the Transfer of General Self-Governance Funds to Oneida Head Start for the Purchase of Playground Equipment Summary This resolution authorizes general Self-Governance carryover funds in the amount of thirty-four thousand four hundred sixty-four dollars ($34,464) be made available to Oneida’s Head Start program to purchase new playground equipment for the Norbert Hill Center Playground. Submitted by: Kristen M. Hooker, Staff Attorney, Legislative Reference Office Date: September 4, 2019 Analysis by the Legislative Reference Office Pursuant to a compact and funding agreement (“Agreement”) with the Department of Interior’s Bureau of Indian Affairs (“BIA”), the Oneida Nation receives Self-Governance funding to provide certain governmental programs and services. One of the programs that the Nation has assumed the responsibility for providing under Section 2 of the Agreement is a Head Start program. According to Section 2 of the Agreement, the Nation has broad authority to reallocate funding between programs. If that reallocation of funding is from one program, activity, function or service to another within a General Budget Category, or from one General Budget Category to another, Section 5 of the Agreement states that Secretarial consent is not required. On July 24, 2019, the Self-Governance Office received written notice from the Program Manager for Oneida Head Start/Early Head Start program (“Head Start”), stating that sinkholes had formed near the Norbert Hill Center Playground. The notice further stated that Oneida’s Department of Public Works had sectioned off the portion of the Playground where the sinkholes developed and that Head Start had initially planned on relocating the original playground equipment to a safer area. However, the consultant who was asked to provide Head Start with a relocation estimate concluded that the playground equipment had reached the end of its lifespan, and thus, was not worth what it would cost to move. Based on the above, Head Start has made a request for thirty-four thousand four hundred sixtyfour dollars ($34,464) in Self-Governance funds to purchase new playground equipment for the Norbert Hill Center Playground that is safe and age appropriate. This resolution would make general Self-Governance carryover funds in the amount of thirty-four thousand four hundred sixty-four dollars ($34,464) available to Head Start to purchase new playground equipment for the Norbert Hill Center Playground. Page 1 of 2 Public Packet 41 of 222 Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 42 of 222 Enter e-poll results into the record regarding the adopted BC resolution # 09-04-19-A Business Committee Agenda Request 1. Meeting Date Requested: 09/11/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☐ Minutes ☐ Fiscal Impact Statement ☐ Report ☒ Other: E-poll results and request ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet From: Sent: To: Cc: Subject: Attachments: 43 of 222 TribalSecretary Wednesday, September 04, 2019 8:35 PM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill BC_Agenda_Requests; Brian A. Doxtator; Chris J. Cornelius; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster E-POLL RESULTS: Adopt resolution entitled Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries BCAR Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by OESCG and SRS et al.pdf E‐POLL RESULTS The e‐poll to adopt the resolution entitled Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries, has been approved. As of the deadline, below are the results: Support:David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Abstain: Lisa Summers Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) From: TribalSecretary Sent: Tuesday, September 3, 2019 11:45 AM To: Brandon L. Yellowbird‐Stevens ; Daniel P. Guzman ; David P. Jordan ; Ernest L. Stevens ; Jennifer A. Webster ; Kirby W. Metoxen ; Lisa M. Summers ; Patricia M. King ; Tehassi Tasi Hill Cc: TribalSecretary ; Brian A. Doxtator ; Jameson J. Wilson ; Chris J. Cornelius ; Danelle A. Wilson ; Fawn J. Billie ; Jessica L. Wallenfang ; Laura E. Laitinen‐ 1 Public Packet 44 of 222 Warren ; Leyne C. Orosco ; Rhiannon R. Metoxen ; Rosa J. Laster Subject: E‐POLL REQUEST: Adopt resolution entitled Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries E‐POLL REQUEST Summary: In executive session on August 27, 2019, Jeff House presented a draft of the attached resolution for review and provided a presentation on the need for the resolution. In short, the federal government is requesting additional assurance/documentation that classified information will not be shared owner (the Oneida Nation) of the companies with which they are entering into contracts. The statement of effect was requested on short notice and was not ready for the regular meeting on August 28, 2019, or the quarterly reports meeting on August 29, 2019. The BC agreed that an e‐poll could be conducted to ensure timely response to OESC’s and SRS’s business needs. Requested Action: Adopt resolution entitled Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries Deadline for response: Responses are due no later than 4:30 p.m., WEDNESDAY, September 4, 2019. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) 2 Public Packet 45 of 222 Oneida Business Committee Agenda Request / 1. Meeting Date Requested: / 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jacquelyn Zalim, Chair/OESC Primary Requestor/Submitter: Jeff House, Managing Principal/OESC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 46 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: ***BACKGROUND*** In executive session on August 27, 2019, Jeff House presented a draft of the attached resolution for review and provided a presentation on the need for the resolution. In short, the federal government is requesting additional assurance/documentation that classified information will not be shared owner (the Oneida Nation) of the companies with which they are entering into contracts. The statement of effect was requested on short notice and was not ready for the regular meeting on August 28, 2019, or the quarterly reports meeting on August 29, 2019. The BC agreed that an e-poll could be conducted to ensure timely response to OESC’s and SRS’s business needs. ***REQUESTED ACTION*** Adopt resolution entitled Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 47 of 222 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 Oneida, WI 54155 BC Resolution # __________ Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, Oneida ESC Group, LLC (OESCG), is a company wholly owned by the Oneida Nation; and WHEREAS, OESCG, and its subsidiary Sustainment & Restoration Services, LLC (SRS), are independent companies from the Oneida Nation; and WHEREAS, the operating agreement of OESCG requires certain business and financial reporting to the Oneida Nation, the Oneida Business Committee has always directed that confidential business information is not subject to this reporting requirement and this reporting requirement shall not be used to obtain confidential business information from OESCG and its subsidiaries; and WHEREAS, the Oneida Business Committee is aware of the business areas of OESCG and its subsidiaries and the need to maintain confidential information, which includes classified information related to those business activities; and WHEREAS, the Oneida Business Committee desires to reaffirm and recommit its agreement with the inaccessibility to business information and activities that are considered classified; and NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee declares its reaffirmation that officials of the Oneida Nation, N7210 Seminary Road, Oneida, WI 54155, the parent organization of Oneida ESC Group, LLC, 1033 N. Mayfair Road, Suite 200, Milwaukee, WI 53226, shall not require and shall not have access to classified information in the custody of Sustainment & Restoration Services, LLC, a subsidiary organization of Oneida ESC Group, LLC. BE IT FINALLY RESOLVED, classified information is material that the United States of America deems to be sensitive information that must be protected. Access to classified information is restricted by law or regulation to particular groups of people with the necessary security clearance and need to know, and intentional mishandling of the material can incur criminal penalties. Public Packet 48 of 222 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Reaffirming the Oneida Nation’s declaration it does not have access to Classified Information maintained by Oneida ESC Group, LLC, and Sustainment & Restoration Services, LLC, as well as its subsidiaries Summary This resolution declares that the Oneida Nation shall not require or have access to classified information in the custody of the Sustainment and Restoration Services, LLC, a subsidiary organization of Oneida ESC Group, LLC. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: August 30, 2019 Analysis by the Legislative Reference Office Through this resolution the Oneida Business Committee declares that officials of the Oneida Nation, the parent organization of Oneida ESC Group, LLC, shall not require and shall not have access to classified information in the custody of Sustainment and Restoration Services, LLC, a subsidiary organization of Oneida ESC Group, LLC. The resolution defines classified information as material that the United States of America deems to be sensitive information that must be protected. The resolution further states that access to classified information is restricted by law or regulation to particular groups of people with the necessary security clearance and need to know, and intentional mishandling of the material can incur criminal penalties. Currently, the Nation does not have any laws in place that its address corporate entities. Through the adoption of resolution BC-11-28-18-C the Oneida Business Committee did previously recognize the independence of the corporate entity, Oneida ESC Group, LLC and all of its subsidiaries, and acknowledge and assert that any use of the Nation’s assets would be through the use of contracts with the appropriate compensation. The resolution mentions the operating agreement of Oneida ESC Group which was entered into by the Oneida Nation and Oneida ESC Group, pursuant to the Nevada Limited Liability Act. In this agreement the parties agree to certain reporting requirements between Oneida ESC Group and the Oneida Business Committee and Oneida General Tribal Council. This resolution provides that the Oneida Business Committee has always directed that confidential information not be subject to the reporting requirements of the operating agreement. This statement of effect did not include a review of Oneida ESC Group’s operating agreement to determine if any conflicts exist between this resolution and the operating agreement. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 49 of 222 Oneida Business Committee Agenda Request Determine next steps regarding two (2) vacancies - Oneida Community Library Board 1. Meeting Date Requested: 09 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding two (2) vacancies - Oneida Community Library Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 50 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Two (2) vacancies were posted for the Oneida Community Library Board to complete terms ending February 28, 2022. The application deadline was August 23, 2019 and one (1) application was received for the following applicant: Waehiahoweh Maracle Select one of actions provided below: (1) accept the selected the applicant(s) and appoint Waehiahoweh Maracle to term ending February 28, 2022; OR (a) reject the selected applicant(s) and oppose the vote**; OR (2) repost the vacancy(ies) in accordance with § 105.5-5. due to an insufficient number of applicants; OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 51 of 222 Oneida Business Committee Agenda Request Determine next steps regarding three (3) vacancies - Oneida Environmental Resource Board 1. Meeting Date Requested: 09 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding three (3) vacancies - Oneida Environmental Resource Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 52 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Three (3) vacancies were posted for the Oneida Environmental Resource Board to complete terms ending September 30, 2022. The application deadline was August 23, 2019 and three (3) applications were received for the following applicants: Gerald "Gerry" Jordan Weldon "Ted" Hawk Angela Parks Select action(s) provided below: (1) accept the selected the applicant(s) and appoint Gerald Jordan, Weldon Hawk, Angela Parks to terms ending September 30, 2022; OR (a) reject the selected applicant(s) and oppose the vote**; OR (2) repost the vacancy(ies) in accordance with § 105.5-5. due to an insufficient number of applicants; OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 53 of 222 Oneida Business Committee Agenda Request Accept the August 7, 2019, regular Legislative Operating Committee meeting minutes 1. Meeting Date Requested: / 11 / 19 9 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the August 7, 2019 Legislative Operating Committee meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 8/7/19 LOC meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 54 of 222 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center August 07, 2019 9:00 a.m. Present: David P. Jordan, Kirby Metoxen, Ernest Stevens III Excused: Jennifer Webster, Daniel Guzman King Others Present: Maureen Perkins, Brandon Wisneski, Clorissa Santiago, Leyne Orosco, Rae Skenandore, Lee Cornelius, Michelle Gordon, Trina Schuyler, Brent Truttmann, Jameson Wilson I. Call to Order and Approval of the Agenda David P. Jordan called the August 07, 2019 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Ernest Stevens III to adopt the agenda; seconded by Kirby Metoxen. Motion carried unanimously. II. Minutes to be Approved Motion by Kirby Metoxen to approve the July 17, 2019 Legislative Operating Committee meeting minutes and forward to the Business Committee for consideration; seconded by Ernest Stevens III. Motion carried unanimously. III. Current Business 1. Curfew Law (1:06-3:40) Motion by Ernest Stevens III to accept the public comments and public comments review memorandum and defer this item to a work meeting for further consideration; seconded by Kirby Metoxen. Motion carried unanimously. 2. Child Support Law Amendments (3:41-45:21) Motion by Ernest Stevens III to have one more work session between the Legislative Operating Committee, Legislative Reference Office and the Child Support Agency; seconded by Kirby Metoxen. Motion carried unanimously. IV. New Submissions 1. Children’s Burial Fund Policy Amendments (45:25-51:17) Motion by Kirby Metoxen to add the Children’s Burial Fund Policy Amendments to the Active Files List with Kirby Metoxen as the sponsor; seconded by Ernest Stevens III. Motion carried unanimously. V. Additions Legislative Operating Committee Meeting Minutes of August 07, 2019 Page 1 of 2 Public Packet 55 of 222 VI. Administrative Items 1. LOC FY19 Third Quarter Report (51:22-57:18) Motion by Kirby Metoxen to accept the FY19 Third Quarter Report with noted change and forward to the Oneida Business Committee; seconded by Ernest Stevens III. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Ernest Stevens III to adjourn the August 07, 2019 Legislative Operating Committee meeting at 9:57 a.m.; seconded by Kirby Metoxen. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of August 07, 2019 Page 2 of 2 Public Packet 56 of 222 Oneida Business Committee Agenda Request Adopt Family Court law rule # 1 – Family Court Rules 1. Meeting Date Requested: 9 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Consider approval of the Family Court Law Rule No. 1- Family Court Rules 3. Supporting Materials Report Resolution Contract Other: 1. Rule Certification Packet 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 57 of 222 Public Packet 58 of 222 Public Packet 59 of 222 Public Packet 60 of 222 Public Packet 61 of 222 Public Packet 62 of 222 Public Packet 63 of 222 Public Packet 64 of 222 Public Packet 65 of 222 Public Packet 66 of 222 Public Packet 67 of 222 Public Packet 68 of 222 Public Packet 69 of 222 Public Packet 70 of 222 Public Packet 71 of 222 Public Packet 72 of 222 Public Packet 73 of 222 Public Packet 74 of 222 Public Packet 75 of 222 Public Packet 76 of 222 Public Packet 77 of 222 Public Packet 78 of 222 Public Packet 79 of 222 Public Packet 80 of 222 Public Packet 81 of 222 Public Packet 82 of 222 Public Packet 83 of 222 Public Packet 84 of 222 Public Packet 85 of 222 Public Packet 86 of 222 Public Packet 87 of 222 Public Packet 88 of 222 Public Packet 89 of 222 Oneida Business Committee Agenda Request Accept the storm and power outage impact reports from the Direct Reports to the Business Committee 1. Meeting Date Requested: 09 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Unfinished Business Accept as Information only Action - please describe: Accept Storm and Power Outage Impact Reports from the July 19-20 storms, as FYI 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Chairman Primary Requestor/Submitter: Danelle Wilson, Chairman's Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 90 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The OBC took the below action on Wednesday, August 14, 2019. P C. Approve two (2) actions regarding storm and power outage impact reports (00:35:46) Sponsor: Jennifer Webster, Councilwoman Motion by Brandon Stevens to direct the General Manager to submit storm and power outage impact reports regarding July 19-20, 2019, from the Divisions by September 3, 2019 and direct the Direct Reports to Business Committee to submit storm and power outage impact reports regarding July 1920, 2019, by September 3, 2019, to be placed on the September 11, 2019, regular Business Committee meeting. Attached are the reports from the OBC Direct Reports. Suggested motion: Accept reports as FYI. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 91 of 222 Wednesday, August 14, 2019 the following motion was made: “…direct the Direct Reports to Business Committee to submit storm and power outage impact reports regarding July 19‐20, 2019, by September 3, 2019, to be placed on the September 11, 2019, regular Business Committee meeting”. August 19, Jessica Wallenfang sent a follow up of the directive to the OBC Direct Reports. Below are the Direct Reports who responded, that there was no impact from the storm and power outages to their areas.      Geraldine Danforth Lawrence Barton Loucinda Conway Jo Anne House Jennifer Falck Louise Cornelius, Michele Doxtator, Kaylynn Gresham, Melinda Danforth, and Eric McLester submitted a report, as their areas had impact. Those reports are attached. Public Packet 92 of 222 Oneida Nation Office of Emergency Management 2783 Freedom Road, Oneida WI 54155 o-920-869-6650, c-920-366-0411 kgresham@oneindanation.org TO: Oneida Business Committee FM: Emergency Management REF: July 19 – July 21, 2019 Storm Impacts Date: August 29, 2019 The Emergency Management Department collaborates the coordination and cooperation of numerous divisions and departments within the Tribal organization. Emergency Management works to provide a coordinated timely response to emergencies and/or disasters that threaten the life safety of community members, the environment and/or assets of the Oneida Nation. The impact on the Emergency Management Department for the storms that occurred from July 19 thru July 21, 2019 were two-fold. The impacts of the severe weather that impacted the Oneida Community, on the Emergency Management Department were from the Response and Communication aspects. RESPONSE: The Emergency Management Department was notified at approximately 11:30 am on Saturday July 20, 2019, by the Oneida Police Department, that calls were being received for downed powerlines and tree debris on roadways on the Oneida Reservation. I called DPW and Environmental Health, Safety and Land to coordinate response to the areas that were affected. In speaking with DPW Director Jacque Boyle, I was informed that she was contacting Conservation and Forestry Departments and that they were in-route to address the tree debris that was blocking road ways. In speaking with OPD, DPW and Environmental Health Safety and Land, I notified all three areas that I was out of town and would return if they felt the response being provided was beyond what their respective areas could handle. It was decided that the EOC would not be opened. The level of damage that occurred as a result of the storms was not significant enough to warrant opening the EOC. To my knowledge at that time there were several areas on the reservation without power, the power outage was sporadic and there were several areas that retained power after the storm. I received not further requests for assistance from OPD, DPW or Environmental Health, Safety and Land after approximately 2 pm on Saturday July 20, 2019. Emergency Management was informed by DPW that Utilities was responding in the field and moving their portable generators between lift stations to ensure power was provided to these critical pieces of infrastructure during the power outage. Utilities stated that the opening of the EOC would have negatively impacted their ability to respond in the field and provide the much need generators to the impacted lift stations. Emergency Management did reach out at approximately 11 am on Saturday June 20, 2019 to both Brown and Outagamie Counties to inquire whether they were opening their EOC’s. I was informed that Brown County was not activating their EOC they were at monitor level only; Brown County did not activate their EOC for this event. I was informed the Outagamie County Public Packet 93 of 222 EOC was also in monitor mode, I was made aware at 6:47 pm Saturday evening, via email, that Outagamie County Activated their EOC. Outagamie County activated their EOC due to the amount of damage several of the municipalities in the county sustained due to tornados that touched down near the Fox Valley. Emergency Management received a phone call from Comprehensive Housing Director Dana McLester at approximately 9:30 pm on Saturday July 20, 2019 that there were elders that lived in the Red Stone complex that were without power and were requesting hotel rooms. I informed the Comprehensive Housing Director the Emergency Management does not have funds in their budget to provide for the expense of hotel rooms. The Director informed me that they provide the funding but were having a difficult time finding available hotel rooms anywhere due to several local events that were occurring in the area. EAA, Rock Fest and Tall Ships were all going on during this weekend when the severe weather occurred. I inquired as to whether any of the individuals in the Red Stone Complex had any Life Safety issues that needed to be addressed. The Director informed me that one individual was on CPAP, CPAP is not a life safety concern, so I suggested to the Director that she call the Red Cross and provided the Director with the number. The Director called me back stating she could not reach anyone at the number provided, I then suggested that the individual with the CPAP machine call the oncall nurse at the Oneida Health Center to see if there was any assistance that could be provided from the health perspective. At the time the I received the initial notifications received from OPD on Saturday July 20, 2019; I had not been made aware that several individuals had been without power due to a storm that impacted the Reservation on the evening of Friday July 19, 2019. Emergency Management has an agreement with Wisconsin Public Service and WE Energies pertaining to notification when numerous individuals within the Reservation are affected by Power Outages. Emergency Management did not receive any notifications from WPS or WE Energies about the extent of the Power Outage that occurred as a result of the storm on Friday July 19, 2019. The WPS and WE Energy website crashed during the weekend of July 20 thru July 21, 2019 making it difficult to determine how many individuals were without power, and the extent of Power Outage at that time. Other than the departments Emergency Management coordinated response efforts with on July 20, 2019; Emergency Management did not receive any calls from community members, Managers, Directors or Members of the Business Committee in reference to the extent of the Power Outage on July 19th or July 20th, 2019. Emergency Management received a call from David Jordan at approximately 10 am on Sunday, July 21st, 2019. David informed me he was receiving calls from individuals that had been without power since the storm on July 20th, 2019. I informed him that it was less that 24 hours since the power outage had occurred and that I was attempting contact with WPS and WE Energies for a perspective time of power restoration. I followed up with the Comprehensive Housing Director and was notified that she was able to find lodging for the elders that were without power in the Red Stone Complex. Emergency Management received an email Sunday evening July 21st, from Vice Chairman Brandon Stevens inquiring about the activities of Emergency Management in response to the storm. I did inform the Vice Chairman that I had been in constant contact with several of the Division Directors all weekend about efforts related to storm response. I also informed him that I was attempting to contact the VFW and Veterans Services to use their buildings as Cooling Centers and Charging Stations. Melinda Danforth also emailed me Sunday evening requesting information about cooling centers and charging stations. I provided Melinda with the information I received from Outagamie County about their Cooling Centers and Charging Stations and informed her I did not have any information for Brown County. Debbie Thundercloud also contacted me via email Sunday evening, suggesting that we call an emergency meeting for the Division Directors at 8 am Monday morning. Communications emailed me at 6:54 am Monday July 22nd asking for information about Emergency Management efforts and communication suggestions. Public Packet 94 of 222 Emergency Management contacted Veterans Affairs and VFW by 7:30 am Monday July 22nd and arranged to have both sites listed as cooling stations and charging centers as of 8 am. An emergency meeting was held with several of the Division Directors to discuss continued efforts to address the ongoing power outage. The discussion points from the meeting were shared with Communications and notification was sent out Tribal Wide and posted on the Nations website. The Cooling Centers/Charging Stations and the use of the Fitness Center for taking showers was provided through COB Wednesday July 24th. Water was provided from the Community Fund to the Cooling Centers and Charging Stations for patrons use. Follow up with the VFW, I was informed that on one stopped to use the VFW as a Cooling Station or Charging Center, 1 person asked if there was any available freezer space at the facility. The VFW provided some freezer space for the individual that made the request. Follow up with Veterans Affairs, 2 people stopped into the facility but not for use as a Cooling Center or Charging Station. Follow up with the Fitness center, 2 people used the Fitness Center for showers. COMMUNICATIONS: Emergency Management sent out several notifications to the OBC, Communications, OPD, DPW, and Comprehensive Health pertaining to the heat and potential weather that was predicted to impact the community the entire week preceding the storms. The Emergency Management Director was out of town when the storms occurred, I stayed in constant contact and coordinated the necessary responses to the impacts that were reported. Emergency Management did not reach out to Communications or the Business Committee in relation to the efforts that were being made to address any impacted areas. Emergency Management received no calls from community members requesting assistance for unmet needs. All Life Safety issues were addressed and responded to by OPD, DPW, Conservation, Forestry and Environmental Health Safety and Land. Most reports received by Emergency Management were in reference to tree debris and initial power outages, due to the straight-line winds that impacted the community. EMERGENCY MANAGEMENT ACTION AND SUGGESTIONS: Based on subsequent discussions that have occurred since the July 19 – July 21 storms, I believe it is important that ICS and NIMS training be provided for Management level employees that have not taken the training. To ensure that an understanding exists for the levels and threshold that constitute the activation of the EOC and proclamation of an Emergency Declaration, I suggest this training be completed within 6 months. It is also my suggestion that another Tabletop Exercise be conducted, stressing Communication and Response Time Expectations for weather events impacting the community. Emergency Management is researching the option to enter an MOU/MOA with a refrigerated trucking company for the use of space during a long-term power outage. Emergency Management continues to review Project Transam’s website to obtain additional portable generators for use by departments within the organization that will benefit from the availability of the generators. Emergency Management provided a survey at the Elder Expo seeking information and input from the Elders about how they were impacted by the storms. Emergency Management will continue to work with Communications to develop prescript messaging that can be disseminated as needed for severe weather events. Emergency Management will work with all departments to update the current Communications Plan SOP. Emergency Management is working with the Red Cross to provide Volunteer opportunities to community members. The intent of obtaining volunteers is to establish a group of individuals that are interested in receiving training to learn how to set up and run a shelter. This group would be instrumental in assisting with the establishment of a shelter should the need ever arise in our community to set up a shelter. Emergency Management is also looking to identify community members who would be willing to assist in checking on Elders and those Public Packet with Functional Needs during an emergency or disaster that impacts the Oneida Community. Emergency Management continues review and is in the process of obtaining additional Shelter Agreements with several buildings located across the reservation. I have spoken to several of the Divisions Directors and all agree that the ONEPC (Oneida Nation Emergency Planning Committee) should resume regular meetings. It has been several years since the committee met, I believe it is of the utmost importance to bring this group back together. The ONEPC will be able to address the impacts listed in the reports provided by the Divisions, conduct a gap analysis, and work together to find ways to address any gaps identified. I have spoken to Steve Webster, he has agreed to be the Community Member at Large for the committee. I do believe that his placement on the ONEPC as the Community Member at Large requires an OBC appointment. It is my belief that the reestablishment of the ONEPC will provide all areas of the organization the opportunity to provide comprehensive coordinated efforts in mitigation, preparedness, response and recovery to the Oneida Community. ----------------------- End of Report --------------------------------------------------------------Kaylynn Gresham Director Emergency Management Oneida Nation 95 of 222 Public Packet 96 of 222 ..c DATE: TO: FROM: RE: AUGUST 27, 2019 NEIDA CASINO ONEIDA BUSINESS COMMITTEE �v (\ J . LOUISE CORNELIUS, GAMING GENERAL MANAGE\-· ONEIDA CASINO: JULY 19 AND 20, 2019, STORM AN POWER OUTAGE IMPACT REPORT Gaming is respectfully submitting this Storm and Power Outage Impact rep01t as requested by the Business Committee on Monday, August 19, 2019 and based on their action taken on Wednesday, August 14, 2019. This repo1t is being submitted to Danelle Wilson dwilson l@oneidanation.org on or before the required deadline date of by Friday, August 30, 2019 in order to compile one report that will be submitted to the September 11 agenda. On July 19 and 20, 2019, the Green Bay and Oneida areas experienced severe thunderstorms. The server weather occurred during the evening hours on July 19, 2019 and again in our area during the late morning and early afternoon hours on July 20, 2019. Local news stations reported that the storms caused widespread tree and power line damage impacting homes and businesses. The Oneida Casino patrons and employees were impacted due to the severe weather on July 19, 2019. During the tornado warning for Outagamie county, those at the Oneida Travel Center went to the designated safe area from approximately 9:30 p.m. with the all clear provided at 9:50 p.m. On July 20, 2019, at approximately 11:26 a.m., a Code Grey was issued at all Oneida Casino gaming locations. Security at each location directed employees and patrons to the designated tornado shelter areas. Gaming followed the procedures established for severe weather warnings as well as taking care of customers whose play was inte1Tupted. An all clear was provided at 12: 10 p.m. No property damage reports were warranted for any of our gaming locations. However, on July 20, 2019, at approximately 11:45 a.m. the Oneida Travel Center experienced a power outage and the alarm paneled was activated and read "No Power No Water." One of the backup generators stopped working. At approximately 12:50 p.m. Casino Shift Manager, Tina Summers, made the decision to close the Oneida Travel Center. Gaming, Retail and Restaurant employees and patrons were infonned of the closure. At approximately 8:07 p.m. all power and rnnning water began to work again and at approximately 9:50 p.m. the doors at the Oneida Travel Center opened to the public. Security's report is attached which also contains the July 20, 2019, head counts at 11 :00 a.m. and 12:00 p.m. for the IMAC, Main, OMSC, Packerland and Travel Center. Public Packet 97 of 222 Public Packet 98 of 222 Public Packet 99 of 222 IGAC To: Tehassi Hill, Chairman From: Melinda Danforth, Intergovernmental Affairs & Communications Director Date: September 6, 2019 Re: July 19-20, 2019 Storm and Power Outage Impact Report Intergovernmental Affairs and Communications were impacted by the storms in following ways:     Loss of internet for about 8 hours Cell phone signal was weak Phone calls not coming through Power outage Public Packet 100 of 222 Danelle A. Wilson To: Subject: Justin Fox RE: BC Follow up request - Impact Reports from July 19-20 storm While we do think we had a strong surge come through the property, especially the Practice Tee area, we did not realize any major damage. There were some trees that came down in result of the storm surge with 5 of them being in the practice tee vicinity. It took us approximately 4 days and $1,800 in labor to clean up the down trees when its all said and done. Otherwise there was no damage to the building or any other part of the property. Please let me know if you need any more information. Thank you ____________________ Justin Fox, PGA General Manager Thornberry Creek at Oneida (O) 920.434.7501 x 117 (F) 920.434.8845 (E) jfox@golfthornberry.com 4470 N Pine Tree Road Oneida, WI 54155 www.golfthornberry.com www.thornberrycreeklpgaclassic.com 1 Public Packet 101 of 222 Oneida Nation Oneida Retail Enterprise July 2019 Storm Damage Michele Doxtator 8-28-2019 Public Packet 102 of 222 The Oneida Business has directed that a power outage impact report from July 19 – 20, 2019 to be submitted for the September 11, 2019 Business Committee agenda. Total losses due to the power outages are estimated at $51,580. The breakdown by location is as follows. The losses were calculated by comparing the average sales from the previous year. The product that needed to be disposed of came from the stores shrink files. The repair at E&EE came from a US Petroleum invoice. When reviewing the information, it appears that there was an influx in customers at 54, however the numbers of customers who normally would visit E&EE did not move to 54. TRAVEL CENTER On Friday July 19th, at approximately 9:30 PM, severe storms were near the Oneida Casino Travel Center. The Internal Security Officers directed all customers and employees in the building to the designated area. The store was closed for 20 minutes. There was no loss of power and the store re-opened, however the fuel system went down until Sunday On Saturday July 20th, at approximately 11:40 AM a severe storm moved through the area and the Internal Security Officers directed all customers and employees in the building to the designated area. When the storm moved through the building lost power at 11:45 AM. One of the back-up generators also failed. The building closed. Four Associates were scheduled to work on July 20th, two were sent home early and the other two were notified that the store was closed. At 9:50 power was restored to the building and the Casino re-opened. The store portion of the building re-opened on Sunday July 21st at 5:00 AM as usual. There was $3,929 in product ($2,742 cost) that needed to be disposed from the cooler and freezers because of the power outage. Lost sales during the power outages are estimated at $4,854 in merchandise and $4,065 in fuel sales. ONEIDA ONE STOP E&EE On Friday July 19th, at approximately 9:30 PM severe storms moved through the area the store closed early. One Saturday July 20th Oneida One Stop E&EE did lose power and the power was not restored until Monday July 22nd at 3:00 PM. 1 Public Packet 103 of 222 On Saturday July 20th, two employees were sent home early, and the two (2) night people were notified that the store was closed due to a power outage. On Sunday, July 21st two (2) of the employees worked at 54, and one of the employees used personal time to cover the lost hours. On Monday, three (3) of the employees worked at other locations, and the night crew worked at E&EE. There was $3,273 in product ($2,851 cost) that needed to be disposed from the cooler and freezers because of the power outage. Lost sales during the power outages are estimated as follows Saturday Sunday Monday Total Merchandise Fuel $8,976 $7,968 $5,236 $22,180 $4,768 $3,376 $2,768 $10,912 Us Petroleum was dispatched to the store to bring the pumps and POS system back online once power was restored at a cost of $337. WESTWIND I have Westwind lost power on Friday the 19th for about one hour from 10:00 PM to 11:00 PM and again on Saturday the 20th for about an hour and half from 12:00 PM until 1:30 PM The employees stayed on site during the power outages. There was $357 in product ($262 cost) that needed to be disposed from the cooler and freezers because of the power outage. The ice cream and pizzas are in small floor model freezers that do no hold temperature very well without power. Lost sales during the power outages are estimated at $1,250 in merchandise and $423 in fuel sales. The storms in July came through while I was on vacation and out of the area, the information was gathered by Oneida Retail Enterprise staff with assistance from Internal Security. Should you need any additional information please contact me at 920.496.7301 or at mdoxtat3@oneidanation.org 2 Public Packet 104 of 222 Oneida Business Committee Agenda Request Accept the storm and power outage impact reports from the Direct Reports to the General Manager 1. Meeting Date Requested: 9 / 11 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Unfinished Business Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. Attached 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Deborah Thundercloud, General Manager/Administration Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 105 of 222 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: To follow-up with the below Action of the OBC. Background/History: The OBC took the below action on Wednesday, August 14, 2019. C. Approve two (2) actions regarding storm and power outage impact reports (00:35:46) Sponsor: Jennifer Webster, Councilwoman Motion by Brandon Stevens to direct the General Manager to submit storm and power outage impact reports regarding July 19-20, 2019, from the Divisions by September 3, 2019 and direct the Direct Reports to Business Committee to submit storm and power outage impact reports regarding July 1920, 2019, by September 3, 2019, to be placed on the September 11, 2019, regular Business Committee meeting. Please accept as informaiton 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 106 of 222 Storm and Power Outage Impact Report Oneida Nation General Manager 9-11-19 ____________________________________________________________ In the future it will be important for all of our areas to work with Emergency Management to determine if it would be beneficial to set up a full or partial command center for the community and to put out regular communication bulletins on the website, facebook or other social media. Considerations will need to be given for heating/cooling stations, charging stations, meal sites if applicable and alternative housing arrangements. Mock drills and various scenarios will need to be thought through so that proper vendors/partners can be engaged and alternative solutions can be thought through. It is reassuring that Utilities was well equipped an able to keep our system up and running through proactive electrical and generator back-up systems. Governmental Services Division Economic Support There was a small increase of requests for services resulting from the recent power outage. The State Food Share program had an increase for supplement requests for reported food loss. The State extended the deadline for requests to 8/19/2019. A formal report cannot be requested until after 9/06/2019. There were approximately 20 households that requested food share supplements. There were no additional requests for program services because of the power outage. Customers did however call regarding, leaking roofs and flooded basements. However, our programs do not offer direct assistance for these types of requests. Elder Services There wasn’t much of an impact within Elder Services. However, there were five (5) calls over that weekend because of sump pumps and Plumbing was not able to do anything because there was no power. Water, however, was delivered to elders in need. Home Chore workers started delivering water on Monday morning after the storm. There were six (6) elders who needed the water. This was the only impact outside of existing services. Food Distribution No noted impact. Community & Economic Development Division After conferring with our staff, the storm had zero effect on our division. No construction site issues, no extra inspection, no calls, no concerns. Comprehensive Housing Division 3759 W. Mason Street • Oneida, WI 54155 oneida-nsn.gov Public Packet 107 of 222 The July 19th – 20th, 2019 storm had a major impact on the residents of the Redstone Elderly Complex located on County Road EE. Although some residents were able to stay with family others remained at the elder complex. Of these residents one required a cpap machine that did not have a backup battery. The tenants were periodically checked on by various CHD staff in case an emergency would arise. Much to our dismay the Nation was not equipped to handle this situation and unfortunately neither was the Red Cross. Due to events in the area hotels were booked for as far away as Shawano. After one night without power, CHD was able to find rooms at Hotel J in Green Bay. There was a total cost for one night’s stay of $474.00 for 5 rooms. In addition, there was a tree that had come down in the storm, no one was harmed. The cost of the tree removal was $231.00. The total financial impact of the storm by CHD to include labor would be about $1,000.00. Division of Public Works Administration: Shortly after the storm, on July 20th the Division Director reported to DPW and made phone contact with Emergency Management, OPD, Groundskeeping, Utilities, and Conservation to determine if any emergency response was needed from DPW. OPD reported one tree/tree limb that was down on County E and was being removed by Hobart. Utilities was handling the power outages at the various pumphouses and lift stations with their own personnel. Automotive: No Impact Custodial: No Impact Facilities: No Impact Plumbing: No Impact Groundskeeping: Groundskeeping did not receive any calls related to the storm of July 19th-20th. On July 22nd, Groundskeeping staff went to all sites/roads to assess storm damage. Tree related damage was reported to Tribal Forester and Conservation Department. Groundskeeping staff assisted during the work week in cutting and removing damaged tree branches and hauling some debris to Conservation with tipper truck. Utilities: Utilities had lost power at 3 pumphouses and 2 lift stations over the course of the storm. Several of these sites have had electrical upgrades and permanent generators installed over the past several years and continued to be fully operational. For the other smaller sites, portable generators were used to keep them operational. The Utilities Manager and 3 staff worked throughout the weekend to ensure that customers’ service was not disrupted. Internal Services Division ISD Administration No impact Public Packet Grants Employee Advocacy MIS Veterans Cannery Oneida Big Bear Media Oneida Pantry 108 of 222 No impact No impact No outages were reported. Any outages were beyond our control, i.e. WPS, WeEnergies, powerlines, and poles were down, which effected 1940 Mason St. and Larson Road. No impact No impact No impact As an emergency food service to the nation we must always be ready in case of circumstances or emergencies that affect our community members. The storms from the weekend of July 19th and July 20th, 2019 effected many power outages in the community. These power outages caused many families to lose the food they had in the refrigerator and Freezer. The Nations leadership asked us to open on that following Monday July 21 st, 2019 to serve unforeseen circumstances caused by the storms. There were only a few operational changes we had to make. Number one concern was do we have enough fresh produce to handle a Monday rush. Our Monday’s are usually setting up for distribution on Tuesday. We received a large amount of donations to secure enough food to serve the community on Monday, but we only seen 7 families. Tuesday 7/23 we served 38 families, Wednesday 7/24 we served 15 families, and Thursday 7/25 we served 29 families. Many of these families had never visited the pantry before this event. The Following Tuesday 7/30/19 we had extremely high amount of families then normal and we served 53 families. It was much busier than it usually is, and we didn’t turn anybody away because it wasn’t normal distribution hours. We also made sure someone was always at the pantry in case families unfamiliar with our hours of distribution were served. The Pantry will stay ready for future emergencies if our assistance is needed. Our ability to serve the people a nutritious package of food to feed their families in this time of crisis has a profound effect on their wellbeing, one less thing to stress about how they can feed their families in the short term. I’m sure many families had other things to deal with. It gave them the ability to not go hungry and help other family members out with water, storm damage, or even some of the food they had received. It helps the community feel more at ease that in these situations we are here to help them get through tough times Environmental Health, Safety & Land Division Tribal Forester Impact Report: Public Packet • • • 109 of 222 Forester spent about three weeks working on storm damage assessments for elders and tribal buildings/property. Estimated cost: $4,137.60. Work requests were created due to the storm damage. $2,173.75 was spent on contracted tree services for storm damage removal for elders. Forester is still working on pulling together the info for the Urban Forestry Catastrophic Storm Grant Program application. GIS is creating a map of the all the storm damaged locations that we responded to. Forestry & Trails Impact Report: • Team has completed forty-two (42) work order requests for damaged/hazardous trees. • This workload totaled eighty-nine and a quarter (89.25) hours for the Crew of four (4) Natural Resource Techs. Estimated Costs: $11,973.78. • There are still twenty-three (23) work orders remaining, to be completed as efficiently and safe as possible. Tsyunhehkwa Farm Impact Report: • Tsyunhehkwa experienced the loss of three (3) Short-horn Calves due to lightning strikes during the storm on Saturday 7/20/19. One was lost initially on Saturday with the other two later due to their injuries sustained from the strikes. This was verified by Valley Veterinarian Service. • Replacement costs for the calves will be $4,800. Tsyunhehkwa is working with Risk Management for recouping some of these costs. • Valley Veterinarian Service’s charge for the autopsy and report was $205. Conclusion: It will be a few weeks before we will fully realize the full costs associated with this storm damage impacts because we are still addressing the remaining uncompleted work requests due to the storm. So far, the Total Costs for EHS&LD. • • • • Tribal Forester Impact Cost = $6,311.35 Forestry & Trails Impact Cost = $ 11,973.78 Tsyunhehkwa Farm Impact Cost = $ 5,005 Total Costs = $ $23,290.13 Comprehensive Health Division No report received Public Packet 110 of 222 Approve the travel report - Vice-Chairman Brandon Stevens - Haskell Indian Nations University... Business Committee Agenda Request 1. Meeting Date Requested: 09/11/19 2. General Informati [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A08130d12dd1e7227. Public record. Not legal advice.