# Phone: (920)869-2214 (2016) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A0535fa085b8de56d ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Meeting Materials December 14, 2016 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 254 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 14th day of December, 2016. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Open Packet Page 1 of 249 Oneida Business Committee Executive Session 9:00 a.m. Tuesday, December 13, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, December 14, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING A. Recognition of retirement – Judi Skenandore with 42 years of service Sponsor: pp. 9-10 Debra Danforth, Division Director/Comprehensive Health Operations B. Presentation of Exxon/Mobil Education Alliance & Oneida Retail $500 grants to Oneida Nation High School, Oneida Nation Elementary, Pioneer Elementary, King Elementary, Lannoye Elementary, and Hillcrest Elementary Sponsor: Michele Doxtator, Area Manager/Retail Profits pp. 11-12 C. Kanolukhwásla – LZ Lambeau “Welcoming Home Wisconsin’s Vietnam Veterans” – Appreciation gift presented by Rick Erec Sponsor: Jennifer Webster, Councilwoman III. ADOPT THE AGENDA p. 13 pp. 1-8 IV. OATHS OF OFFICE A. Oneida Election Board – Gina Powless-Buenrostro, Tonya Webster pp. 14-15 B. Oneida Pow Wow Committee – Vicki Cornelius pp. 16-17 V. MINUTES A. Approve November 23, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 1 of 8 pp. 18-44 Open Packet Page 2 of 249 VI. STANDING COMMITTEES A. Legislative Operating Committee Chair: Brandon Stevens, Councilman 1. Accept November 16, 2016, Legislative Operating Committee meeting minutes pp. 45-48 B. Finance Committee Chair: Trish King, Tribal Treasurer 1. Approve December 5, 2016, Finance Committee meeting minutes pp. 49-53 VII. UNFINISHED BUSINESS A. Accept follow-up report regarding Bureau of Indian Affairs – General Assistance Grant funds Sponsor: pp. 54-60 Chris Johns, Coordinator/Self-Governance EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the update; to request a follow-up report to be completed by the GSD Division Director and Self-Governance Coordinator; and to direct the issue to the IGAC Director for the coordination of legislative follow-up at the federal level, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM OCTOBER 12, 2016: Motion by David Jordan to defer this item to the October 26, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM AUGUST 24, 2016: (1) Motion by Jennifer Webster to accept the request as information; and to request the Governmental Services Division and Self-Governance Director to provide a report, seconded by Lisa Summers. Motion carried unanimously. (2) Amendment to the main motion by Lisa Summers to defer this item to a Business Committee Officer’s for continued monitoring and follow-up; and to request the initial report be brought back within thirty (30) days, seconded by Tehassi Hill. Motion carried unanimously. B. Review letter regarding law enforcement agencies and Tribal Members on tribal land pp. 61-62 (This item is scheduled to begin at 10:00 a.m.) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 23, 2016: Motion by David Jordan to defer this item to the December 14, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried with one opposed. VIII. NEW BUSINESS A. Review concern # 2016-CC-21 regarding Tsyunhehkwa operations Sponsor: pp. 63-64 Tina Danforth, Tribal Chairwoman B. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: Sponsor: Lisa Summers, Tribal Secretary 1. Approval of Option B: Distribute twenty-one (21) Garden of Lights complimentary passes on a first come, first serve basis Requestor: Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 2 of 8 pp. 65-78 Open Packet Page 3 of 249 2. Approval of Membership Interest Assignment from Oneida Total Integrated Enterprises (OTIE) to Oneida Engineering Science & Construction (OESC) – contract # 2016-1347; and to authorize an Officer to sign the assignment on behalf of Oneida Nation Requestor: Jo Anne House, Chief Counsel pp. 79-98 C. Direct Treasurer to provide status update on development of SOP’s for Economic Development and Diversification Set Aside at the December 28, 2016, regular Business Committee meeting Sponsor: Lisa Summers, Tribal Secretary pp. 99-103 IX. TRAVEL A. TRAVEL REPORTS 1. Accept travel report – Vice-Chairwoman Melinda J. Danforth – Medicare, Medicaid, and Health Reform Policy Committee (MMPC) & Tribal Technical Advisory Group (TTAG) meetings – Washington D.C. – November 2-3, 2016; and approve request to attend the February 2017 and July 2017 TTAG meetings in Washington D.C. pp. 104-109 B. TRAVEL REQUESTS 1. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: Sponsor: Lisa Summers, Tribal Secretary a. Failed travel request - Seven (7) DOLM employees and one (1) Law Office employee to attend the BIA Midwest Region Real Estate Services Technical Guidance and Training - Prior Lake, MN - December 12-15, 2016 pp. 110-128 Requestor: Nicole Rommel, Finance and Records Area Manager/Division of Land Management X. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. UNFINISHED REPORTS 1. Accept Comprehensive Health Division FY ’16 4th quarter report (1:30 p.m.-1:50 p.m.) pp. 129-152 Sponsors: Debra Danforth, Division Director/Comprehensive Health Operations; Dr. Ravinder Vir, Medical Director/Medical Operations EXCERPT FROM NOVEMBER 23, 2016: Motion by Lisa Summers to defer the Land Claims Commission FY ’16 4th quarter report to the December 14, 2016, seconded by David Jordan. Motion carried unanimously. 2. Accept Land Claims Commission FY ’16 quarter report (1:50 p.m.-2:05 p.m.) Vice-Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman EXCERPT FROM NOVEMBER 23, 2016: Motion by Lisa Summers to defer the Land Claims Commission FY ’16 4th quarter report to the December 14, 2016, seconded by David Jordan. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 3 of 8 pp. 153-155 Open Packet Page 4 of 249 B. OPERATIONAL REPORTS 1. Accept Self-Governance FY ’16 4th quarter report (2:05 p.m.-2:25 p.m.) Sponsor: 2. Accept Emergency Management FY ’16 4th quarter report (2:25 p.m.-2:45 p.m.) Sponsor: pp. 156-162 Chris Johns, Coordinator/Self-Governance pp. 163-168 Kaylynn Gresham, Director/Emergency Management Dept. C. CORPORATE BOARD REPORTS 1. Accept Oneida Total Integrated Enterprise FY ’16 4th quarter report (2:45 p.m.-2:55 p.m.) Chair: Liaison: Butch Rentmeester Tehassi Hill, Councilman 2. Accept Oneida Engineering Science & Construction, LLC FY ’16 4th quarter report pp. 169-188 pp. 189-196 (2:55 p.m.-3:05 p.m.) Chair: Jacquelyn Zalim Liaison: Tehassi Hill, Councilman 3. Accept Bay Bancorporation Inc. FY ’16 4th quarter report (3:05 p.m.-3:15 p.m.) pp. 197-200 President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman 4. Accept Oneida Airport Hotel Corporation FY ’16 4th quarter report (3:15 p.m.-3:25 p.m.) pp. 201-206 President: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer 5. Accept Oneida Golf Enterprise FY ’16 4th quarter report (3:25 p.m.-3:35 p.m.) Agent: Liaison: pp. 207-212 Janice Skenandore-Hirth Trish King, Tribal Treasurer 6. Defer Oneida Seven Generations Corporation FY ’16 4th quarter report to December 28, 2016, regular Business Committee meeting Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman pp. 213-215 XI. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card) A. Schedule special General Tribal Council meeting, as directed by General Tribal Council, on February 20, 2017; and approve draft agenda Sponsor: Lisa Summers, Tribal Secretary pp. 216-218 B. Accept verified petition submitted by Sherrole Benton regarding request to change preemployment drug testing for marijuana; and request appropriate analyses Sponsor: Lisa Summers, Tribal Secretary pp. 219-232 C. Petitioner Edward Delgado: Oneida panel of educators and retention of kindergarten students 1. Accept financial analysis progress report Sponsor: Larry Barton, Chief Financial Officer Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 4 of 8 pp. 233-235 Open Packet Page 5 of 249 EXCERPT FROM OCTOBER 26, 2016: (1) Motion by Lisa Summers to accept the verified petition submitted by Edward Delgado regarding Oneida panel of educators and retention of kindergarten students; and to request appropriate analyses, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed, seconded by Fawn Billie. Motion carried unanimously. (3) Motion by Lisa Summers to direct the Law, Finance, and Legislative Reference Offices to submit their analyses within sixty (60) days; and that a progress report be submitted within forty-five (45) days, seconded by David Jordan. Motion carried unanimously. (4) Motion by Lisa Summers to direct the Direct Reports Offices to submit the appropriate administrative analysis to the Tribal Secretary’s Office within thirty (30) days, seconded by Jennifer Webster. Motion carried unanimously. D. Review Fletcher, PLLC legal analysis of June 13, 2016, General Tribal Council meeting regarding per capita and determine next steps Sponsor: Larry Barton, Chief Financial Officer pp. 236-249 EXCERPT FROM AUGUST 24, 2016: (1) Motion by Melinda J. Danforth to take this item from the table, seconded by David Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to adopt resolution titled Implementing Per Capita Plan for Fiscal Year 2017 to Fiscal Year 2021 Adopted by General Tribal Council on June 13, 2016, seconded by Brandon Stevens. Motion ruled out of order by Chairwoman Tina Danforth. (3) Motion by David Jordan to request an external third party attorney’s office to provide an opinion regarding the per capita actions taken by the General Tribal Council during a special meeting on June 13, 2016, seconded by Lisa Summers. Motion carried with three opposed. (4) Amendment to the main motion by Melinda J. Danforth to request the Finance Office be the person to administer and request the legal opinion, seconded by Lisa Summers. Motion carried with one opposed and one abstention. (5) Motion by Lisa Summers to place this item on the next Business Committee work meeting agenda for further discussion on possible ways to continue to approach the concerns that were addressed here today, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM AUGUST 10, 2016: Motion by Trish King to defer the remaining agenda items to the August 24, 2016, regular Business Committee meeting…, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM JULY 13, 2016: (1) Motion by Lisa Summers to adopt resolution titled Implementing Per Capita Plan for Fiscal Year 2017 to Fiscal Year 2021 Adopted by General Tribal Council on June 13, 2016, seconded by Brandon Stevens. Motion ruled out of order by Chairwoman Tina Danforth. (2) Motion by Lisa Summers to table this item to the July 27, 2016, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. XII. EXECUTIVE SESSION A. REPORTS 1. Accept Oneida Total Integrated Enterprise FY ’16 4th quarter report (9:30 a.m.-10:00 a.m.) Chair: Liaison: Butch Rentmeester Tehassi Hill, Councilman 2. Accept Oneida Engineering Science & Construction, LLC FY ’16 4th quarter report (10:00 a.m.-10:30 a.m.) Chair: Jacquelyn Zalim Liaison: Tehassi Hill, Councilman Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 5 of 8 pp. 250-256 pp. 257-263 Open Packet Page 6 of 249 3. Accept Bay Bancorporation Inc. FY ’16 4th quarter report (10:30 a.m.-11:00 a.m.) pp. 264-275 President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman 4. Accept Oneida Airport Hotel Corporation FY ’16 4th quarter report (1:30 p.m.-2:00 p.m.) pp. 276-309 President: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer 5. Accept Oneida Golf Enterprise FY ’16 4th quarter report (2:00 p.m.-2:30 p.m.) Agent: Liaison: pp. 310-319 Janice Skenandore-Hirth Trish King, Tribal Treasurer 6. Defer Oneida Seven Generations Corporation FY ’16 4th quarter report to December 28, 2016, regular Business Committee meeting Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman 7. Accept Chief Counsel report – Jo Anne House, Chief Counsel pp. 320-322 p. 323 8. Intergovernmental Affairs & Communications – Nathan King, Director a. Approve Government Policy Solutions – contract # 2016-1287 pp. 324-331 b. Approve Pace LLP – contract # 2016-1286 pp. 332-338 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association update pp. 339-350 (This item is scheduled to begin at 2:30 p.m.) Sponsor: Trish King, Tribal Treasurer a. Accept update regarding requested vendor list Sponsor: Larry Barton, Chief Financial Officer pp. 351-354 b. Accept update regarding procedure for draw down decisions Sponsor: Larry Barton, Chief Financial Officer pp. 355-358 EXCERPT FROM NOVEMBER 23, 2016: (1) Motion by David Jordan to accept the update regarding Oneida Golf Enterprise – Ladies Professional Golf Association, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Jennifer Webster for the Chief Financial Officer to provide a top 30 vendor list with low and high spend ranges for each vendor to the Business Committee team representatives that include Secretary Lisa Summers, Treasurer Trish King, and Danelle Wilson no later than December 9, 2016, seconded by Lisa Summers. Motion carried unanimously. (3) Motion by Lisa Summers to direct the Chief Financial Officer to provide a written procedure identifying how draw down decisions are made against their approved loan agreement, including a flow chart of how the payments are processed once the requests come in from Oneida Golf Enterprise; and that’s to be done by December 16, 2016, seconded by Fawn Billie. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 6 of 8 Open Packet Page 7 of 249 C. UNFINISHED BUSINESS 1. Approve recommendation to terminate appointment of Oneida Library Board member pp. 359-361 Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 23, 2016: Motion by David Jordan to defer the request back to the Chair’s Office; and to request a recommendation be provided at the December 14, 2016, regular Business Committee meeting, in accordance with section 6-5 of the Comprehensive Policy Governing Boards, Committees, and Commissions, seconded by Lisa Summers. Motion carried unanimously. EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. 2. Final Monitoring Report regarding on-site performance review of Indian Housing Block Grant and Indian Community Development Block grant programs: a. Accept funding recommendation regarding finding # 2016-IHBG-3 (Not submitted) Sponsors: Dale Wheelock, Executive Director/Oneida Housing Authority; Jacque Boyle, Director/Development Division-Operations; Larry Barton, Chief Financial Officer b. Accept status report from Legislative Operating Committee regarding completion of tribal policy to address finding # 2016-IHBG-4 (Not submitted) Sponsor: Brandon Stevens, Councilman/ Legislative Operating Committee Chair EXCERPT FROM NOVEMBER 23, 2016: (1) Motion by Lisa Summers to accept the Final Monitoring Report regarding on-site performance review of the Indian Housing Block grant and Indian Community Development Block grant programs; and to move the report to open session, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to assign the Oneida Housing Authority Director, Development Division Director, and the Chief Financial Officer to work together to identify the funds for open finding # 2016-IHGB-3; and for the recommendation to be brought back to the December 14, 2016, regular Business Committee meeting for consideration, noting the deadline of February 20, 2017, to transfer the funds, seconded by David Jordan. Motion carried unanimously. (3) Motion by Jennifer Webster to assign the Legislative Operating Committee to bring back a status report on the completion of tribal policy that would address finding # 2016-IHBG-4 for the December 14, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. 3. Accept update regarding Duck Creek Trail strategy Sponsors: Nathan King, Director/Intergovernmental Affairs & Communications EXCERPT FROM NOVEMBER 23, 2016: Motion by Lisa Summers to direct the Intergovernmental Affairs & Communications Dept. and the Development Division to work with the Law Office regarding the right-of-way and signage issues; and to bring back an update to the December 14, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 7 of 8 pp. 362-364 Open Packet Page 8 of 249 EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. D. NEW BUSINESS 1. Approve fifty-four (54) new enrollments Sponsor: 2. Review complaint # 2016-DR06-08 (This item is scheduled to begin at 9:00 a.m.) Sponsor: pp. 418-422 Melinda J. Danforth, Tribal Vice-Chairwoman 6. Review results of Investigative Case # 16-61 and determine next steps Sponsor: pp. 409-417 Lisa Summers, Tribal Secretary 5. Accept update regarding Tribal Ombudsman position Sponsor: pp. 382-408 Melinda J. Danforth, Tribal Vice-Chairwoman 4. Review complaint # 2016-DR06-10 Sponsor: pp. 371-381 Lisa Summers, Tribal Secretary 3. Review complaint # 2016-DR06-09 Sponsor: pp. 365-370 Brandon Stevens, Councilman pp. 423-431 Lisa Summers, Tribal Secretary 7. Approve Cooperative Governance Agreement between Oneida Nation and Town of Oneida – contract # 2016-1357 Sponsor: Lisa Summers, Tribal Secretary pp. 432-442 XIII. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:00 p.m., on Thursday, December 8, 2016, pursuant to the Open Records and Open Meetings Law, section 7.17-1. The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214. Oneida Business Committee Regular Meeting Agenda of December 14, 2016 Page 8 of 8 Open Packet Page 9 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: Recognition of retirement of Judi Skenandore after 42 years of service to the Oneida Nation. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Melinda J. Danforth, Tribal Vice Chairwoman Primary Requestor/Submitter: Debbie Danforth, Division Director/Operations Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 10 of 249 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Judi Skenandore has submitted her official notice of retirement from the organization. She has been with the organization since her start here on August 17, 1974 serving 42 years of service for the Oneida Nation. We would like to recognize her years of service and congratulate her on her retirement from the organization. HRD will provide the Pendleton Blanket which will be presented to Judi. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 11 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Executive - See instructions for the applicable laws, then choose one: Other - type reason Agenda Header: Announcement/Recognition Accept as Information only Action - please describe: Recognition and award of $500 grant (checks) to six different schools. Grant is being funded by the Exxon/Mobil Education Alliance program in cooperation with the Oneida One Stops and Oneida Casino Travel Center 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Michele Doxtator, Area Manager/Retail Profits Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 12 of 249 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Each year Oneida Retail submits schools for a $500 grant offered to the Retailer who then provides the funds to the schools. The funds are reimbursed by the Exxon Mobil Education Alliance program after retailer presents funds to school/s. The schools being awarded a $500 grant each this year are: Oneida HS, Oneida ES, Pioneer ES, King ES, Lannoye ES, and Hillcrest ES. We request the inclusion on the Agenda to ensure the award winners are clear the funds are provided by an Enterprise owned and operated by the Oneida Nation and are as a direct result of the Oneida Nation Community Efforts as a whole. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 13 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: Kanolukhwásla – LZ Lambeau “Welcoming Home Wisconsin’s Vietnam Veterans” – Appreciation gift presented by Rick Erec 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 14 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Tonya Webster and Gina Powless-Buenrostro to the Oneida Election Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Kathleen M. Metoxen, executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 15 of 249 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the October 6, 2016 issue of the Kalihwisaks for Two (2) of vacancies on the Oneida Election Board for a Three (3) year term with the deadline of November 4, 2016. There were Five (5) applicants for the Two (2) vacancies on the Oneida Election Board. The appointment was made on the November 23, 2016 BC Agenda. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 16 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Vicki Cornelius to the Oneida Pow Wow Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Kathleen M. Metoxen, executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 17 of 249 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the September 15, 2016 issue of the Kalihwisaks for Three (3) of vacancies on the Oneida Pow Wow Committee for a Three (3) year term with the deadline of October 10, 2016. There were Five (5) applicants for the Three (3) vacancies on the Oneida Pow Wow Committee. The appointment was made on the November 9, 2016 BC Agenda. She was schedule to take her oath at the November 23, 2016 but was unable to attend. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 18 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve November 23, 2016, regular meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. November 23, 2016, regular meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Open Packet Page 19 of 249 DRAFT Oneida Business Committee Executive Session 9:00 a.m. Tuesday, November 22, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, November 23, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Reconvened Meeting 3:30 p.m. Tuesday, November 29, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, David Jordan, Brandon Stevens, Jennifer Webster; Not Present: Councilman Tehassi Hill (Vacation); Arrived at: ; Others present: Louise Cornelius, Justin Fox, Janice Hirth-Skenandore, Kelly McAnally, Jo Anne House, Larry Barton, Dale Wheelock; REGULAR MEETING Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Council members: David Jordan, Brandon Stevens, Jennifer Webster; Not Present: Councilman Tehassi Hill (Vacation); Arrived at: Secretary Lisa Summers at 1:30 p.m., Councilwoman Fawn Billie at 10:47 a.m.; Others present: Jo Anne House, Brad Graham, Bill Graham, Matt J Denny Sr., Gina Buenrostro, Jessica Wallenfang, Heather Heuer, Cathy Bachhuber, Mark A. Powless, Yasiman Metoxen, Floyd Silas Jr., Richard Hill-Elm, Yvonne Jourdan, Cathy Metoxen, Larry Barton, Chaz Wheelock, Nancy Barton, April Skenandore, Henrietta Cornelius, Paul Witek, Jeff Metoxen, Danelle Wilson, Dale Powless, Lisa Liggins, Laura Manthe, Chad Wilson, Megan White, Lou Williams, Marsha Danforth, Bridget John, Cherice Santiago, Sharon Mousseau, Yvette Peguero, Shelly Stevens, Lucy Neville, Carol Elm, Roger Yealey, Matt W. Denny, Wes Martin, Barb Erickson, Jolene Hensberger, Judith Nicholas, Scott Cottrell, Dorothy Antone, Brenda Haen, Victoria Johnson; RECONVENED MEETING Present: Vice-Chairwoman Melinda J. Danforth, Council members: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster; Not Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers; Arrived at: ; Others present: Larry Barton, Heather Heuer; I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:08 a.m. Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 1 of 26 Open Packet Page 20 of 249 DRAFT For the record: Councilwoman Fawn Billie will be arriving for 10:30 a.m. Councilman Tehassi Hill is out of the office on vacation time. Secretary Lisa Summers is an interviews this morning. Chairwoman Tina Danforth departed for the afternoon session due to a personal emergency. II. OPENING by Tribal Member Yvonne Jourdan A. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources Dept. Special Recognition by Lucy Neville of Judith Nicholas (25 years); Special Recognition by Yvette Peguero of Shellyrae Stevens (25 years); Special Recognition by Scott Cottrell of Bridget John (30 years); Special Recognition by Dorothy Antone of Roger Yealey (30 years); Special Recognition by Brenda Haen of Victoria Johnson (30 years); Special Recognition by Sharon Mousseau of Yvette Peguero (35 years); and Special Recognition by Mark A. Powless of Reynold Danforth (25 years). Recognition by Matt Denny of the following individuals who were not present: Grace Delgado for 25 years of service, Lee Schuyler for 25 years of service, Wayne Metoxen for 25 years of service, Richard Cottrell for 25 years, Gail Danforth for 30 years of service, Lori Hill for 30 years of service, Colleen Cottrell for 30 years of service, and Cheryl Vandenberg for 40 years of service. III. ADOPT THE AGENDA (00:18:21) Motion by Melinda J. Danforth to adopt the agenda with the following changes: [Delete item 09.F. Approve procedural exception to the Disposition of Excess Tribal Property policy to allow Oneida Lab to sell Hematology Analyzer to outside vendor; Delete item 11.A.06 Accept “Save the Date” regarding Bemidji Area Indian Health Service – Annual Tribal Budget Formulation meeting – Bloomington, MN – December 6-8, 2016, as information; and Move item 14.E.14. Review request to reconsider denial of Oneida Personnel Commission – Attorney Retainer Agreement – contract # 2016-1084, to after section 05. Minutes], seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers IV. OATHS OF OFFICE (00:19:31) administered by Chairwoman Trina Danforth A. Oneida Pow Wow Committee – Vicki Cornelius (Not Present), Yasiman Metoxen, Floyd Silas Jr. B. Oneida Personnel Commission – Richard Hill-Elm V. MINUTES A. Approve corrected October 12, 2016, regular meeting minutes (00:22:55) Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to approve the corrected October 12, 2016 regular meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 2 of 26 Open Packet Page 21 of 249 DRAFT B. Approve November 9, 2016, regular meeting minutes (00:23:30) Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to approve the November 9, 2016, regular meeting minutes, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Melinda J. Danforth Not Present: Fawn Billie, Tehassi Hill, Lisa Summers VI. RESOLUTIONS A. Adopt resolution entitled CY 2017 County Tribal Law Enforcement – Outagamie County (00:35:19) Sponsor: Joanie Buckley, Division Director/Internal Services Motion by Jennifer Webster to adopt resolution # 11-23-16-A CY 2017 County Tribal Law Enforcement – Outagamie County, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers B. Adopt resolution entitled CY 2017 County Tribal Law Enforcement – Brown County (00:42:30) Sponsor: Joanie Buckley, Division Director/Internal Services Motion by Jennifer Webster to adopt resolution # 11-23-16-B CY 2017 County Tribal Law Enforcement – Brown County, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers C. Adopt resolution entitled Oneida Business Committee Regular Meeting Schedule (00:43:03) Sponsor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to adopt resolution # 11-23-16-C Oneida Business Committee Regular Meeting Schedule, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers VII. STANDING COMMITTEES A. Legislative Operating Committee Chair: Brandon Stevens, Councilman 1. Accept November 2, 2016, Legislative Operating Committee meeting minutes (00:44:25) Motion by Melinda J. Danforth to accept the November 2, 2016, Legislative Operating Committee meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 3 of 26 Open Packet Page 22 of 249 DRAFT Ayes: Not Present: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Fawn Billie, Tehassi Hill, Lisa Summers 2. Modify Oneida Business Committee agenda to have Reports and Executive Session moved up the agenda and placed just after Minutes (00:44:54) Motion by Brandon Stevens to forward this item to a Business Committee work meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers B. Finance Committee Chair: Trish King, Tribal Treasurer Chairwoman Tina Danforth departs at 10:13 a.m. on November 23, 2016, Vice-Chairwoman Melinda J. Danforth assumes responsibility of the Chair. 1. Approve November 14, 2016, Finance Committee meeting minutes (00:49:00) Motion by David Jordan to approve the November 14, 2016, Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill, Lisa Summers C. Quality of Life Committee Chair: Fawn Billie, Councilwoman 1. Accept September 15, 2016, Quality of Life Committee meeting minutes (1:32:37) Motion by David Jordan to accept the September 15, 2016, Quality of Life Committee meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill, Lisa Summers VIII. APPOINTMENTS Chairwoman Tina Danforth returns at 10:38 a.m. on November 23, 2016 and resumes responsibility of the Chair. A. Approve recommendation to appoint Tonya Webster and Gina Powless-Buenrostro to Oneida Election Board (1:33:01) Sponsor: Tina Danforth, Tribal Chairwoman Motion by David Jordan to approve the recommendation to appoint Tonya Webster and Gina PowlessBuenrostro to the Oneida Election Board, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 4 of 26 Open Packet Page 23 of 249 DRAFT IX. UNFINISHED BUSINESS Councilwoman Fawn Billie arrives at 10:47 a.m. on November 23, 2016 A. Review request from Tribal Member for assistance and donations to Standing Rock Sioux Tribe, Sacred Stone camp, and Oceti Sakowin Camps in their fight against Dakota Access Pipeline (1:33:43) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to defer this item to a Business Committee work meeting; and to have further discussion around the bigger picture, seconded by Melinda J. Danforth. Motion withdrawn. Motion by Melinda J. Danforth to accept and acknowledge the request from Frank Vandehei requesting assistance and donations for the Standing Rock Sioux Tribe, noting that the Business Committee already has this issue being discussed in a Business Committee work meeting and other initiatives are being pursued at this time; and to invite Frank Vandehei to the next Business Committee work meeting to have discussions with the committee on what he foresees for his request, seconded by David Jordan. Motion carried unanimously: Vice-Chairwoman Melinda J. Danforth departs at 11:15 a.m. on November 23, 2016 before voting occurs. Ayes: Not Present: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Melinda J. Danforth, Tehassi Hill, Lisa Summers Treasurer Trish King departs at 11:26 a.m. on November 23, 2016 B. Approve draft letter to President Barack Obama regarding Dakota Access Pipeline (2:21:29) Sponsor: Brandon Stevens, Councilman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Brandon Stevens to approve the draft letter, with the comments and additions approval via EPoll, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Brandon Stevens, Jennifer Webster Not Present: Melinda J. Danforth, Tehassi Hill, Trish King, Lisa Summers Treasurer Trish King returns at 11:44 a.m. on November 23, 2016 Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 5 of 26 Open Packet Page 24 of 249 DRAFT C. Review, discuss, and make any recommendations regarding letter from Ray Halbritter (2:28:19) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to accept this item as information; and to add this item to the January 2017 work meeting of the Business Committee, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: Fawn Billie, David Jordan, Brandon Stevens, Jennifer Webster Abstained: Trish King Not Present: Melinda J. Danforth, Tehassi Hill, Lisa Summers Vice-Chairwoman Melinda J. Danforth returns at 11:45 a.m. on November 23, 2016 D. Approve request to re-post one (1) vacancy on the Southeastern Oneida Tribal Services Advisory Board, as there were no applications received (2:40:51) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Fawn Billie to re-post one (1) vacancy on the Southeastern Oneida Tribal Services Advisory Board, as there were no applications received, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers E. Approve request to post one (1) vacancy on the Southeastern Oneida Tribal Services Advisory Board, due to resignation (2:41:16) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Melinda J. Danforth to post one (1) vacancy on the Southeastern Oneida Tribal Services Advisory Board, due to resignation, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers F. Approve procedural exception to the Disposition of Excess Tribal Property policy to allow Oneida Lab to see Hematology Analyzer to outside vendor Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 6 of 26 Open Packet Page 25 of 249 DRAFT Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Item deleted at the adoption of the agenda. X. NEW BUSINESS A. Post one (1) vacancy on Oneida Personnel Commission to fulfill a full term length (2:41:50) Sponsor: Lisa Summers, Tribal Secretary Motion by Melinda J. Danforth to post one (1) vacancy on Oneida Personnel Commission to fulfill a full term length, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Councilman David Jordan departs at 11:47 a.m. on November 23, 2016 Chairwoman Tina Danforth departs at 12:10 p.m. on November 23, 2016, Vice-Chairwoman Melinda J. Danforth assumes responsibility of the Chair. B. Approve concept paper regarding CIP # 16-014 – Tsyunhehkwa Storage/Shelter (2:42:23) Sponsor: Troy Parr, Assistant Division Director/Development Motion by Jennifer Webster to approve the concept paper regarding CIP # 16-014 – Tsyunhehkwa Storage/Shelter, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill, Lisa Summers For the record: Vice-Chairwoman Melinda J. Danforth stated that I asked for how this project relates to the repositioning of Tsyunhehkwa as well as the agricultural strategy to be included so we can have that discussion. C. Approve postings of vacancies to occur through 2017 for Boards, Committees, Commissions, and Tribal Corporations (4:29:23) Sponsor: Lisa Summers, Tribal Secretary Motion by Trish King to approve posting the vacancies to occur through 2017 for Boards, Committees, Commissions, and Tribal Corporations, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill D. Review letter regarding law enforcement agencies and Tribal Members on tribal land (4:32:59) Sponsor: Tina Danforth, Tribal Chairwoman Motion by David Jordan to defer this item to the December 14, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried with one opposed: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Opposed: Lisa Summers Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 7 of 26 Open Packet Page 26 of 249 DRAFT Councilwoman Fawn Billie departs at 2:58 p.m. on November 23, 2016 E. Accept letter from Great Lakes Inter-Tribal Council Inc. regarding Native American Adolescent Wellness Treatment Center Project as information (4:33:30) Sponsor: Tina Danforth, Tribal Chairwoman Motion by Lisa Summers to accept the letter from Great Lakes Inter-Tribal Council Inc. regarding Native American Adolescent Wellness Treatment Center Project as information, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill F. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: Sponsor: Lisa Summers, Tribal Secretary 1. Failed request to allow procedural exception to Disposition of Excess Tribal Property Policy for Oneida Lab to sell Hematology Analyzer to outside vendor (4:35:04) Requestor: Debra Danforth, Division Director/Comprehensive Health Operations Motion by Jennifer Webster to enter the E-Poll results into the record for failed request to allow procedural exception to Disposition of Excess Tribal Property Policy for Oneida Lab to sell Hematology Analyzer to outside vendor, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill XI. TRAVEL A. TRAVEL REQUESTS 1. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: Sponsor: Lisa Summers, Tribal Secretary a. Failed 100% grant funded travel request – Councilwoman Jennifer Webster – 2016 Head Start Program Performance Standards – Chandler, AZ – December 12-16, 2016 (4:36:27) Requestor: Jennifer Webster, Councilwoman Motion by Lisa Summers to enter the E-Poll results into the record for failed 100% grant funded travel request – Councilwoman Jennifer Webster – 2016 Head Start Program Performance Standards – Chandler, AZ – December 12-16, 2016, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 8 of 26 Open Packet Page 27 of 249 DRAFT 2. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: a. Failed travel request – Secretary Lisa Summers – State‐Tribal Relations Committee Caucus & Intertribal Criminal Justice meetings – Danbury, WI – November 16‐17, 2016 (4:37:10) Requestor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to enter E-Poll results into the record for failed travel request – Secretary Lisa Summers – State‐Tribal Relations Committee Caucus & Intertribal Criminal Justice meetings – Danbury, WI – November 16‐17, 2016, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill 3. Approve travel request – Secretary Lisa Summers – Post-Presidential Election results review – Prior Lake, MN – December 3-4, 2016 (4:37:40) Motion by Jennifer Webster to approve the travel request – Secretary Lisa Summers and Councilwoman Fawn Billie – Post-Presidential Election results review – Prior Lake, MN – December 3-4, 2016, seconded by David Jordan. Motion carried with one abstention: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Lisa Summers Not Present: Tina Danforth, Fawn Billie, Tehassi Hill Councilwoman Fawn Billie returns at 3:15 p.m. on November 23, 2016 4. Approve travel request – Chairwoman Tina Danforth – Bureau of Indian Affairs Midwest Regional Director Retirement Celebration of Diane Rosen & Post-Presidential Election results review – Prior Lake, MN – December 4-6, 2016 (4:38:34) Motion by David Jordan to approve the travel request – Chairwoman Tina Danforth – Bureau of Indian Affairs Midwest Regional Director Retirement Celebration of Diane Rosen & Post-Presidential Election results review, with the exception of any food costs associated with the retirement celebration according to the GTC directive – Prior Lake, MN – December 4-6, 2016, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Lisa Summers to approve Chairwoman Tina Danforth to participate in the Annual Tribal Budget Formulation meeting – Bloomington, MN – December 6-8, 2016, seconded by Jennifer Webster. Motion withdrawn. 5. Approve travel request – Vice-Chairwoman Melinda J. Danforth – Bemidji Area Indian Health Service – Annual Tribal Budget Formulation meeting – Bloomington, MN – December 6-8, 2016 (4:55:03) Motion by Lisa Summers to approve the travel request – Vice-Chairwoman Melinda J. Danforth and Chairwoman Tina Danforth – Bemidji Area Indian Health Service – Annual Tribal Budget Formulation meeting – Bloomington, MN – December 6-8, 2016, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 9 of 26 Open Packet Page 28 of 249 DRAFT 6. Accept “Save the Date” regarding Bemidji Area Indian Health Service – Annual Tribal Budget Formulation meeting – Bloomington, MN – December 6-8, 2016, as information Sponsor: Tina Danforth, Tribal Chairwoman Item deleted at the adoption of the agenda. Motion by Jennifer Webster to recess at 12:18 p.m. until 1:30 p.m. on November 23, 2016, seconded by Brandon Stevens. Motion carried unanimously: (3:13:31) Ayes: Fawn Billie, Trish King, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, David Jordan, Tehassi Hill, Lisa Summers Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:38 p.m. on November 23, 2016 Chairwoman Tina Danforth, Treasurer Trish King, and Councilman Tehassi Hill not present on November 23, 2016. XII. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. UNFINISHED REPORTS 1. Accept Governmental Services Division FY ’16 4th quarter report (3:14:29) (1:30 p.m.-1:50 p.m.) Sponsor: Liz Somers, Division Director/Governmental Services EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried 17unanimously. Motion by David Jordan to accept the Governmental Services Division FY ’16 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill, Trish King Treasurer Trish King arrives at 1:41 p.m. on November 23, 2016 2. Accept Oneida Election Board FY ’16 4th quarter report (3:44:15) (1:50 p.m.-2:05 p.m.) Chair: Racquel Hill Liaison: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Brandon Stevens to accept the Oneida Election Board FY ’16 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 10 of 26 Open Packet Page 29 of 249 DRAFT Motion by Lisa Summers that the topic of requiring Boards, Committees, and Commission representatives to be present during the reports be clarified through the Legislative Operating Committee’s work on Comprehensive Policy Governing Boards, Committees, Commissions, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 3. Accept Oneida Nation Commission on Aging FY ’16 4th quarter report (3:16:16) (2:05 p.m.-2:20 p.m.) Chair: Patricia Lassila Liaison: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to accept the Oneida Nation Commission on Aging FY ’16 4th quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 4. Accept Oneida Gaming Commission FY ’16 4th quarter report (3:27:29) (2:20 p.m.-2:35 p.m.) Chair: Mark A. Powless Liaison: Brandon Stevens, Councilman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to accept the Oneida Gaming Commission FY ’16 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill B. OPERATIONAL REPORTS 1. Defer Comprehensive Health Division FY ’16 4th quarter report to the December 14, 2016, regular Business Committee meeting (3:53:18) Sponsors: Debra Danforth Division Director/Comprehensive Health Operations; Dr. Ravinder Vir, Medical Director/Medical Operations Motion by Jennifer Webster to defer the Comprehensive Health Division FY ’16 4th quarter report to the December 14, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 11 of 26 Open Packet Page 30 of 249 DRAFT C. BOARDS, COMMITTEES, AND COMMISSIONS 1. Accept Environmental Resources Board FY ’16 4th quarter report (4:12:15) (2:35 p.m.-2:50 p.m.) Chair: Marlene Garvey Liaison: Tehassi Hill, Councilman Motion by Brandon Stevens to request Councilman Tehassi Hill, as the Liaison, coordinate the effort on the back forty mine and how the tribe can be more involved, as well as community outreach, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by David Jordan to accept the Environmental Resources Board FY ’16 4th quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Secretary Lisa Summers departs at 2:36 p.m. on November 23, 2016 Secretary Lisa Summers returns at 2:38 p.m. on November 23, 2016 2. Accept Oneida Child Protective Board FY ’16 4th quarter report (3:54:02) (2:50 p.m.-3:05 p.m.) Chair: Dale Powless Liaison: Lisa Summers, Tribal Secretary Motion by Lisa Summers to accept the Oneida Child Protective Board FY ’16 4th quarter report, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 3. Accept Oneida Library Board FY ’16 4th quarter report (4:25:58) (3:05 p.m.-3:20 p.m.) Vice-Chair: Roxanne Anderson Liaison: Fawn Billie, Councilwoman Motion by David Jordan to accept the Oneida Library Board FY ’16 4th quarter report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 4. Accept Land Claims Commission FY ’16 quarter report (5:46:39) (3:20 p.m.-3:35 p.m.) Vice-Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman Motion by Lisa Summers to defer the Land Claims Commission FY ’16 4th quarter report to the December 14, 2016, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 12 of 26 Open Packet Page 31 of 249 DRAFT 5. Accept Oneida Nation School Board FY ’16 4th quarter report (5:46:09) (3:35 p.m.-3:50 p.m.) Chair: Debra Danforth Liaison: Fawn Billie, Councilwoman Motion by David Jordan to accept the Oneida Nation School Board FY ’16 4th quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill XIII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card) A. Petitioners Madelyn Genskow and Yvonne Metivier: Incentive stipends for Oneida Nation elections starting 2017 EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM OCTOBER 26, 2016: (1) Motion by Brandon Stevens to accept the updated legislative analysis, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Jennifer Webster to accept the progress report regarding the legal analysis, seconded by Lisa Summers. Motion carried unanimously. (3) Motion by Lisa Summers to accept the progress report regarding the financial analysis, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM AUGUST 24, 2016: (1) Motion by Lisa Summers to accept the verified petition submitted by Madelyn Genskow and Yvonne Metivier regarding incentive stipends for Oneida Nation elections starting 2017, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Lisa Summers to send the verified petition to the Law, Finance, and Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed, seconded by Fawn Billie. Motion carried unanimously. (3) Motion by Lisa Summers to direct the Law, Finance, and Legislative Reference Offices to submit their analyses to the Tribal Secretary’s Office within sixty (60) days; and that a progress report be submitted in forty-five (45) days, seconded by Jennifer Webster. Motion carried unanimously. (4) Motion by Lisa Summers to direct the Direct Report Offices to submit appropriate administrative analyses regarding the petition to be submitted to the Tribal Secretary’s Office within thirty (30) days, seconded by Jennifer Webster. Motion carried unanimously. 1. Accept legal analysis (4:55:56) Sponsor: Jo Anne House, Chief Counsel Motion by Brandon Stevens to accept the legal analysis regarding Petitioners Madelyn Genskow and Yvonne Metivier: Incentive stipends for Oneida Nation elections starting 2017, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 13 of 26 Open Packet Page 32 of 249 DRAFT 2. Accept financial analysis (4:56:29) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to accept the financial analysis regarding Petitioners Madelyn Genskow and Yvonne Metivier: Incentive stipends for Oneida Nation elections starting 2017, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Jennifer Webster to request the Tribal Secretary’s Office to bring back a proposed special General Tribal Council meeting date now that all analysis have been completed, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill B. Forward resolution entitled Designation of the Oneida Judiciary as the Judiciary Authorized Pursuant to Article V – Judiciary of the Oneida Nation Constitution, to the General Tribal Council for consideration (4:59:24) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to approve the resolution entitled Designation of the Oneida Judiciary as the Judiciary Authorized Pursuant to Article V – Judiciary of the Oneida Nation Constitution to be sent to the General Tribal Council for consideration; and to direct the Tribal Secretary to bring back a recommended date for that to occur, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill C. Accept petition submitted by Frank Vandehei regarding support for Oceti Sakowin Camp and the Standing Rock Sioux Tribe in their battle against the Dakota Access Pipeline, as information only, as it does not meet the number of required signatures in accordance with the Oneida Nation Constitution and By-laws to call a special GTC meeting; and direct the Tribal Secretary to notify the petitioner of the action taken (5:01:12) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to accept the petition submitted by Frank Vandehei regarding support for Oceti Sakowin Camp and the Standing Rock Sioux Tribe in their battle against the Dakota Access Pipeline, as information only, as it does not meet the number of required signatures in accordance with the Oneida Nation Constitution and By-laws to call a special GTC meeting; and to direct the Tribal Secretary to notify the petitioner of the action taken, seconded by Brandon Stevens. Motion carried unanimously: Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 14 of 26 Open Packet Page 33 of 249 DRAFT Ayes: Not Present: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Tina Danforth, Tehassi Hill D. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting: 1. Approved 2017 Annual General Tribal Council meeting agenda, noting the remaining back up materials must be submitted by Noon on Friday, November 18, 2016 (5:02:30) Sponsor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to enter the E-Poll results into the record for approved 2017 Annual General Tribal Council meeting agenda, noting the remaining back up materials must be submitted by Noon on Friday, November 18, 2016, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill E. Approve 2017 Annual General Tribal Council meeting materials and reports (5:03:12) Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to table this item; and for Tribal Secretary’s Office to bring back the identified changes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Tehassi Hill to take this item from the table, seconded by Fawn Billie. Motion carried unanimously: (6:16:51) Ayes: Fawn Billie, Tehassi Hill, avid Jordan, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Trish King, Lisa Summers Motion by Tehassi Hill to enter the E-Poll results into the record for the approved 2017 Annual General Tribal Council meeting materials and reports, seconded by Brandon Stevens. Motion carried unanimously: (6:17:06) Ayes: Fawn Billie, Tehassi Hill, avid Jordan, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Trish King, Lisa Summers F. Request Tribal Chair to call a special General Tribal Council meeting to consider the Employment Law (5:47:26) Sponsor: Councilman Brandon Stevens/Legislative Operating Committee Chair Motion by Lisa Summers to accept this request as information; and to request the Tribal Secretary to include this topic in one of the upcoming special General Tribal Council agendas, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 15 of 26 Open Packet Page 34 of 249 DRAFT XIV. EXECUTIVE SESSION A. UNFINISHED REPORTS 1. Accept Intergovernmental Affairs & Communications report from October 25, 2016 – Nathan King, Director (5:51:57) EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM OCTOBER 26, 2016: Motion by Jennifer Webster to defer the Intergovernmental Affairs & Communications report to the November 9, 2016, seconded by Lisa Summers. Motion carried unanimously. Motion by Lisa Summers to accept the Intergovernmental Affairs & Communications report from October 25, 2016, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Lisa Summers to direct the Secretary Lisa Summers and Councilwoman Fawn Billie to work together to set up a special Business Committee work meeting to address the follow-ups that were presented during this report, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Lisa Summers to direct the Law Office to send correspondence to the appropriate law officials regarding the identified gaming concerns, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 2. Accept Chief Counsel report from November 8, 2016 – Jo Anne House, Chief Counsel (5:53:27) EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to accept the Chief Counsel report from November 8, 2016, seconded by Trish King. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 16 of 26 Open Packet Page 35 of 249 DRAFT B. REPORTS 1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director (10:00 a.m.-11:30 a.m.) (5:53:49) Motion by Lisa Summers to accept the Intergovernmental Affairs & Communications report, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 2. Accept Gaming General Manager report – Louise Cornelius, Gaming General Manager (5:54:09) Motion by Lisa Summers to accept the Gaming General Manager report, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Lisa Summers to request the Gaming General Manager to provide a written chronology to the Business Committee of the wage adjustments and where the budget was accounted for for the adjustments by December 1, 2016, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 3. Accept Chief Counsel report – Jo Anne House, Chief Counsel (5:55:03) Motion by David Jordan to accept the Chief Counsel report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill C. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association (5:55:23) (This item is scheduled to begin at 9:00 a.m.) Motion by David Jordan to accept the update regarding Oneida Golf Enterprise – Ladies Professional Golf Association, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill For the record: Vice-Chairwoman Melinda J. Danforth stated there is a note here that says for the record that we are going to note that an updated format will be provided for the next report. Motion by Jennifer Webster for the Chief Financial Officer to provide a top 30 vendor list with low and high spend ranges for each vendor to the Business Committee team representatives that include Secretary Lisa Summers, Treasurer Trish King, and Danelle Wilson no later than December 9, 2016, seconded by Lisa Summers. Motion carried unanimously: Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 17 of 26 Open Packet Page 36 of 249 DRAFT Ayes: Not Present: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Tina Danforth, Tehassi Hill Motion by Lisa Summers to direct the Chief Financial Officer to provide a written procedure identifying how draw down decisions are made against their approved loan agreement, including a flow chart of how the payments are processed once the requests come in from Oneida Golf Enterprise; and that’s to be done by December 16, 2016, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill D. AUDIT COMMITTEE Chair: Tehassi Hill, Councilman 1. Approve Table Games audit and lift confidentiality requirement to allow Tribal Members to view the audit (5:57:00) EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to approve the Table Games audit and lift confidentiality requirement to allow Tribal Members to view the audit, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill E. UNFINISHED BUSINESS 1. Accept close-out report and recommendations regarding complaint # 2016-DR07-01 (5:57:22) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the update; and to acknowledge that a close-out report with the final recommendations will be made for the November 9, 2016, regular Business Committee meeting agenda, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to accept the verbal update; and to request an update be brought back in two (2) weeks, seconded by Jennifer Webster. Motion carried unanimously. Motion by David Jordan to accept the report and close-out complaint # 2016-DR07-01 with one addition: ask the sub-team to meet with the Direct Report to provide the identified follow-up, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 18 of 26 Open Packet Page 37 of 249 DRAFT Motion by Jennifer Webster to accept the Subsequent Concerns memorandum dated October 28, 2016, for the record; and to request the liaisons schedule a joint meeting to address the identified concerns, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 2. Approve limited waiver of sovereign immunity Ignite Payments, LLC. – contract # 20160979 (5:58:36) Sponsor: Joanie Buckley, Division Director/Internal Services EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to approve the limited waiver of sovereign immunity Ignite Payments, LLC. – contract # 2016-0979, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 3. Accept Final Monitoring Report regarding on-site performance review of Indian Housing Block Grant and Indian Community Development Block grant programs; and defer concern # 2016IHBG-1, concern # 2016-IHBG-2, finding # 2016-IHBG-3, and finding # 2016IHBG-4, to the appropriate parties for follow-up (5:58:59) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to accept the Final Monitoring Report regarding on-site performance review of the Indian Housing Block grant and Indian Community Development Block grant programs; and to move the report to open session, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Lisa Summers to assign the Oneida Housing Authority Director, Development Division Director, and the Chief Financial Officer to work together to identify the funds for open finding # 2016-IHGB-3; and for the recommendation to be brought back to the December 14, 2016, regular Business Committee meeting for consideration, noting the deadline of February 20, 2017, to transfer the funds, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Jennifer Webster to assign the Legislative Operating Committee to bring back a status report on the completion of tribal policy that would address finding # 2016-IHBG-4 for the December 14, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 19 of 26 Open Packet Page 38 of 249 DRAFT Not Present: Tina Danforth, Tehassi Hill 4. Review request regarding Right-of-Way and Signage Issue (6:01:57) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to direct the Intergovernmental Affairs & Communications Dept. and the Development Division to work with the Law Office regarding the right-of-way and signage issues; and to bring back an update to the December 14, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 5. Review, discuss and make any recommendations regarding amendment agreement – contract # 2014-1164 (6:02:32) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to send the request back to the Comprehensive Health Division Directors and Human Resources Dept. for updating of the sign-off and completion, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 6. Review, discuss and make any recommendations regarding amendment agreement – contract # 2012-1280 (6:03:08) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to send the request back to the Comprehensive Health Division Directors and Human Resources Dept. for updating of the sign-off and completion, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 20 of 26 Open Packet Page 39 of 249 DRAFT 7. Review, discuss and make any recommendations regarding amendment agreement – contract # 2012-1281 (6:03:41) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to send the request back to the Comprehensive Health Division Directors and Human Resources Dept. for updating of the sign-off and completion, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 8. Approve appointment termination of Oneida Library Board member (6:03:59) Sponsor: Fawn Billie, Councilwoman; Liaison/Oneida Library Board EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to defer the request back to the Chair’s Office; and to request a recommendation be provided at the December 14, 2016, regular Business Committee meeting, in accordance with section 6-5. of the Comprehensive Policy Governing Boards, Committees, and Commissions, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 9. Approve Fletcher Law, PLCC. – contract # 2016-1209 (6:04:32) Sponsor: Larry Barton, Chief Financial Officer EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to approve the Fletcher Law, PLCC. – contract # 2016-1209, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 21 of 26 Open Packet Page 40 of 249 DRAFT 10. Review, discuss, and make any recommendations regarding directive from October 30, 2016, General Tribal Council meeting regarding reappointments of Oneida Total Integrated Enterprise Board (6:04:53) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to accept the request from Councilman David Jordan to take the team lead; and to coordinate meetings with the assigned team, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by David Jordan to request the Tribal Secretary’s Office to post the Oneida Total Integrated Enterprises Board positions for a minimum of thirty (30) days; and to coordinate the applicants for selection, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 11. Accept update regarding attendance of direct reports at mandatory active shooter training as information (6:06:01) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to accept the update regarding attendance of direct reports at mandatory active shooter training as information, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 12. Review and determine next steps regarding request from Attorney Sam Wayne (6:06:30) Sponsor: Tina Danforth, Tribal Chairwoman EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to approve the presented draft correspondence for the Tribal Chair’s signature, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 22 of 26 Open Packet Page 41 of 249 DRAFT 13. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic Voting Sponsor: Lisa Summers, Tribal Secretary a. Approved draft correspondence regarding Ancillary Facilities for Tribal Chair’s signature (6:06:57) Requestor: Jo Anne House, Chief Counsel EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Lisa Summers to enter the E-Poll results for approved draft correspondence regarding Ancillary Facilities for Tribal Chair’s signature, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 14. Review request to reconsider denial of Oneida Personnel Commission – Attorney Retainer Agreement – contract # 2016-1084 (00:23:56) Sponsor: David Jordan, Councilman; Liaison Alternate/Oneida Personnel Commission EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to approve the current attorney contract for up to six (6) months until the RFP process has been completed, seconded by Melinda J. Danforth. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill, Lisa Summers 15. Review complaint # 2016-DR06-06 (6:07:25) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster that the Business Committee determined that there is merit to complaint # 2016-DR06-06; and assigns Councilman Brandon Stevens, Vice-Chairwoman Melinda J. Danforth, and Councilwoman Fawn Billie to investigate the complaint, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Jennifer Webster to direct the Tribal Secretary to provide the complainant written notice of investigation; and to submit it to the master file, seconded by Fawn Billie. Motion carried unanimously: Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 23 of 26 Open Packet Page 42 of 249 DRAFT Ayes: Not Present: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Tina Danforth, Tehassi Hill 16. Review complaint # 2016-DR06-07 (6:08:39) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Fawn Billie to deem complaint # 2016-DR06-07 has having no merit; and to direct the Tribal Secretary to provide the complainant written response indicating the complaint was review, deemed no merit, and submit to the master file, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 17. Review complaint # 2016-DR11-01(6:09:28) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to deem complaint # 2016-DR11-01 as having merit; and to assign Treasurer Trish King, Councilwoman Jennifer Webster, and Secretary Lisa Summers to investigate the complaint, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Jennifer Webster to direct the Tribal Chair to provide the complainant written notice of investigation; and to submit a copy to the Tribal Secretary’s Office for the master file, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 24 of 26 Open Packet Page 43 of 249 DRAFT 18. Review complaint # 2016-DR14-01 (6:10:24) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to the November 23, 2016, regular Business Committee unless there are items that the Tribal Secretary can identify that need immediate attention by the Business Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by Tehassi Hill. Motion carried unanimously. Motion by Jennifer Webster to deem complaint # 2016-DR14-01 as having merit; and to assign Treasurer Trish King, Councilwoman Jennifer Webster, and Secretary Lisa Summers to investigate the complaint, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Jennifer Webster to direct the Tribal Chair to provide the complainant written notice of investigation; and to submit a copy to the Tribal Secretary’s Office for the master file, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill F. NEW BUSINESS 1. Approve Oneida Housing Authority recommendation for Oneida Business Committee to identify funds to pay for U.S. Dept. of Housing and Urban Development (HUD) Final Monitoring Report finding # 2016IHBG-3 (6:11:16) Sponsor: Dale Wheelock, Executive Director/Oneida Housing Authority Motion by David Jordan to accept this item as information, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill 2. Approve lease for Oneida Emergency Food Pantry Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to table this item, seconded by David Jordan. Motion carried unanimously: (6:11:44) Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill Motion by Tehassi Hill to take this item from the table, seconded by Fawn Billie. Motion carried unanimously: (6:18:54) Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Trish King, Lisa Summers Motion by Jennifer Webster to approve the lease contingent receiving Oneida Seven Generations Corporation approval of the lease, seconded by David Jordan. Motion carried unanimously: (6:19:14) Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 25 of 26 Open Packet Page 44 of 249 DRAFT Motion by David Jordan to recess at 4:37 p.m. on Wednesday, November 23, 2016, until Monday, November 28, 2016, at 9:00 a.m., seconded by Lisa Summers. Motion carried unanimously: (6:12:35) Ayes: Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Tehassi Hill For the record on Monday, November 28, 2016: Secretary Lisa Summers stated the Business Committee was to reconvene our regularly scheduled Business Committee meeting from Wednesday, November 23rd to this morning at 9:00 a.m. However, due to unforeseen circumstances the Vice-Chair who was scheduled to chair the meeting was not able to be present this morning. So therefore we are going to adjust. We are going to go into a Business Committee work meeting instead and then we will reconvene the Business Committee meeting when she is able to make herself available and she’ll be letting us know what that schedule looks like later on this morning or early this afternoon. So that is the announcement that I have to make today and we will go ahead and go into our executive conference room and convene a BC work meeting versus a regular Business Committee meeting and then we’ll take the Gaming Commission item up as well. Then anything that we decide we need to take action on we can do via EPoll as long as it complies with the SOP that we have in place. Just to note also for the record that present today was Treasurer Trish King, Councilman David Jordan, Councilwoman Fawn Billie, Councilman Brandon Stevens, and Councilwoman Jennifer Webster. And that concludes my remarks. Thank you. Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 3:34 p.m. on November 29, 2016 Chairwoman Tina Danforth, Treasurer Trish King, and Secretary Lisa Summers, not present on November 29, 2016. Motion by Brandon Stevens to come out of recess at 3:35 p.m. on November 29, 2016, seconded by Tehassi Hill. Motion carried unanimously: (6:16:34) Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Trish King, Lisa Summers XV. ADJOURN Motion by David Jordan to adjourn at 3:38 p.m. on November 29, 2016, seconded by Fawn Billie. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster Not Present: Tina Danforth, Trish King, Lisa Summers Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016 Page 26 of 26 Open Packet Page 45 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 / 14 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Accept November 16, 2016 LOC Meeting 3. Supporting Materials Report Resolution Contract Other: 1. 11/16/16 LOC Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, LOC Chair Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Open Packet Page 46 of 249 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Open Packet Page 47 of 249 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center November 16, 2016 9:00 a.m. Present: Brandon Stevens, Tehassi Hill, Jennifer Webster, David P. Jordan, Fawn Billie Others Present: Jennifer Falck, Tani Thurner, Clorissa Santiago, Candice Skenandore, Rhiannon Metoxen, Krystal John, Terry Cornelius, Jo Anne House, Diane McLester-Heim, Rae Skenandore, Nancy Barton, Danelle Wilson, Bonnie Pigman, Gene Schubert, Cathy Bachhuber I. Call to Order and Approval of the Agenda Brandon Stevens called the November 16, 2016 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Tehassi Hill to adopt the agenda; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be approved 1. November 2, 2016 LOC Meeting Minutes Motion by David P. Jordan to approve the November 2, 2016 LOC meeting minutes; seconded by Tehassi Hill. Motion carried unanimously. III. Current Business 1. Tobacco Law Amendments Motion by Jennifer Webster to approve the Tobacco Law Amendments public meeting packet and direct the LRO to hold a public meeting on December 15, 2016; seconded by Tehassi Hill. Motion carried unanimously. 2. Hunting, Fishing, Trapping Law Amendments Motion by David P. Jordan to approve the Hunting, Fishing, Trapping Law Amendments public meeting packet and direct the LRO to hold a public meeting on December 15, 2016; seconded by Tehassi Hill. Motion carried unanimously. 3. Oneida Business Committee Meetings Law Motion by Fawn Billie to approve the Oneida Business Committee Meetings Law public meeting packet with the noted change and direct the LRO to hold a public meeting on December 29, 2016; seconded by Tehassi Hill. Motion carried unanimously. 4. Budget Management and Control Law Motion by Tehassi Hill to approve the Budget Management and Control Law public meeting packet and direct the LRO to hold a public meeting on December 15, 2016; seconded by Fawn Billie. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of November 16, 2016 Page 1 of 2 Open Packet Page 48 of 249 5. Per Capita Law Amendments Motion by David P. Jordan to approve the Per Capita Law Amendments public meeting packet and direct the LRO to hold a public meeting on December 15, 2016; seconded by Jennifer Webster. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Updates 1. GTC Annual Report Motion by Jennifer Webster to approve and direct the LRO Director to submit the FY16 GTC Annual Report to the Secretary’s Office with the addition of an LOC photograph; seconded by David P. Jordan. Motion carried unanimously. 2. OBC Meeting Agenda Memo Motion by Jennifer Webster to approve the Business Committee Agenda- Order of Business Memo and forward to the Secretary’s Office to consider as an agenda item for a OBC work meeting; seconded by David P. Jordan. Motion carried unanimously. VII. Executive Session VIII. Recess/Adjourn Motion by Fawn Billie to adjourn the November 16, 2016 Legislative Operating Committee meeting at 10:05 a.m.; seconded by David P. Jordan. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of November 16, 2016 Page 2 of 2 Open Packet Page 49 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: I 14 I 16 12 2. General Information: Session: [g] Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: jstanding Committees D Accept as Information only [g] Action - please describe: BC approval of Finance Committee Meeting Minutes of December 5, 2016 3. Supporting Materials D Report D Resolution D Contract [g] Other: 1.1Fc Mtg Minutes of 12/05/16 3. 2.1 FC E-Poll approving 12/05/16 Minutes 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized Sponsor/Uaison: ILT_ri_sh~K_in~g_,T_r_ib_a_I_T_re_a_s_u_re_r~~~~~~~~~~~~~~~~~~~ Primary Requestor: Denise Vigue, Executive Assistant /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Open Packet Page 50 of 249 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: Finance Comm ittee CC: Business Committee FR: Denise Vigue, Execut ive Assistant DT: 12/06/16 RE: E-Poll Results of: FC Meeting Minutes of Dec. 5, 2016 An E-Poll vote of the Finance Committee was conducted to approve the December 5, 2016 Finance Committee meeting minutes. The results of the completed E- Poll are as f ollows: E-POLL RESULTS: There w as a Major it y 4 YES votes from David Jordan, Chad Fuss, Larry Barton and Wesley Martin, Jr. to approve the Dec. 5, 2016 Finance Committee Meeting Minutes. The minutes will be placed on the next BC agenda of Dec. 14, 2016 f or approval and the next Finance Commit tee agenda of Dec. 19, 2016 to ratif y this E-Poll act ion. Yaw⩑ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Open Packet Page 51 of 249 ONEI D A FI N ANCE COM M I TTEE STRATEGIC FINANCIAL PLANNING MEETING Dec. 5, 2016 – 9:00 A.M. BC Executive Conference Room REGULAR MEETING Dec. 5, 2016 – 10:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC SFP Meeting: Patricia King, Treasurer/FC Chair David Jordan, BC Council Member Wesley Martin, Jr., Community Elder Member Larry Barton, CFO/FC Vice-Chair Chad Fuss, Gaming AGM/FC Alternate Excused: Jennifer Webster, BC Council Member and Patrick Stensloff, Purchasing Director Others Present: JoAnne House, Brian Doxtator and Denise Vigue FC Regular Meeting: Patricia King, Treasurer/FC Chair David Jordan, BC Council Member Wesley Martin, Jr., Community Elder Member Larry Barton, CFO/FC Vice-Chair Chad Fuss, Gaming AGM/FC Alternate Excused: Jennifer Webster, BC Council Member and Patrick Stensloff, Purchasing Director Others Present: Joanie Buckley, Sid White, Tim Zellmer, Sandy Sieloff, Dawn Walschinski, David Emerson and Denise Vigue, taking minutes I. Ca ll t o O r d e r: The FC regular meeting was called to order by the FC Chair at 10:01 A.M. II. Ap p ro v a l o f Ag e n d a: DECEMBER 5, 2016: Motion by David Jordan to approve the Finance Committee agenda for December 5, 2016 and to review the Community Fund items next on the agenda. Seconded by Wesley Martin, Jr. Motion carried unanimously. III. Ap p ro v a l o f M in u t es: NOVEMBER 14, 2016 (approved via FC E-Poll on 11/15/16): Motion by David Jordan to ratify the FC E-Poll action of Nov. 15, 2016 approving the Finance Committee meeting minutes of Nov. 14, 2016. Seconded by Wesley Martin, Jr. Motion carried unanimously. IV. T ab le d Bu sin e ss: 1. FC Recommendation RE: Acheson Education Endowment Patricia King, Treasurer This item was discussed in the FC work meeting prior to this meeting, and will remain on the agenda. V. Cap it al Ex p en d it u r e s : No items VI. New B u s in es s: 1. Gannett –Printing costs Dawn Walschinski, Kali Wi Saks Dawn Walschinski was present to discuss this request. This is for a FY17 blanket purchase order for paper printing costs; it is a little more than last year as she included a special issue for the election. Motion by David Jordan to approve the Gannett Blanket Purchase Order for FY17 for printing costs in the amount of $57,762.40. Seconded by Chad Fuss. Motion carried unanimously. Page 1 of 3 Finance Committee Meeting Minutes of DECEMBER 5, 2016 Open Packet 2. Page 52 of 249 Everi - Blanket PO for FY17 David Emerson, Gaming Slots Department David Emerson was present to explain this blanket PO is for machine parts; at the beginning of the year the FC is provide a list of all vendors and amounts Gaming utilizes for machine parts and conversions; this one wasn’t included. Motion by David Jordan to approve the Everi Blanket PO for FY17 for gaming machine parts and conversions in the amount of $180,000. Seconded by Larry Barton. Motion carried unanimously. 3. PRN Health Services – PO Increase Debbie Danforth, Consolidated Health Services Tim Zellmer from the A.J.R.C.C.C. was present to discuss this request; they are seeking to increase the current Purchase Order for PRN by $150,000, and decrease the STAT Purchase Order by same amount; they have noted PRN provides a better quality of services and would like to utilize their temporary employees as needed. He also noted that the need for temporary employee services has gone down significantly as they have hired more full time Oneida employees. The Finance Committee asked that Tim and or the staff to follow-up with Purchasing to reduce the STAT Purchase Order by $150,000. and to provide the updated PRN contract showing legal review changes have been met. Motion by Larry Barton to approve the PRN Health Services Purchase Order increase in the amount of $150,000.00 for a total amount of $210,000., noting the follow-up being requested in the discussion. Seconded by Wesley Martin, Jr. Motion carried unanimously. 4. Firewood for Standing Rock Sioux Cristina Danforth, Chairwoman Wesley Martin, Jr. noted that yesterday the Army Corp of Engineers denied the permit access for the oil pipeline to go under the lake on the Standing Rock Sioux reservation. Not sure at this time what that means and if the people protesting will still need the wood; perhaps the Chairwoman can call the Chair of the Stand Rock Sioux to get an update on their situation and needs. Motion by Wesley Martin, Jr. to approve $2,500.00 from the Finance Committee Donation line for Firewood for the Standing Rock Sioux provided the Chairwoman’s Office ascertains if there is still an existing need given recent events. Seconded by Larry Barton. Motion carried unanimously. 5. FC Fourth Quarter Report to the BC Denise Vigue, Finance There was discussion on the report, for consistency and clarity David Jordan asked for the report to be corrected showing the final amounts/allocated shown under Community Fund as it is shown under the Donations; the Committee agreed there should be a discussion to revisit the levels of funding and criteria of the Community Fund, perhaps in a future work meeting. Motion by David Jordan to approve the Finance Committee Fourth Quarter Report to the Business Committee with the above noted correction. Seconded by Wesley Martin, Jr. Motion carried unanimously. VII. E xe cu t iv e Se s sio n: Motion by Larry Barton to move into Executive Session for discussion. Seconded by David Jordan. Time: 10:24 A.M. Motion carried unanimously. Motion by David Jordan to come out of Executive Session. Seconded by Larry Barton. Time: 10:26 A.M. Motion carried unanimously. 1. Independent Contract #2016-1314 Debbie Danforth, Consolidated Health Services Motion by Wesley Martin, Jr. to approve the FY17 Purchase Order for the Independent Contract #2016-1314 in the amount specified. Seconded by David Jordan. Motion carried unanimously. Page 2 of 3 Finance Committee Meeting Minutes of DECEMBER 5, 2016 Open Packet Page 53 of 249 NOTE: The Community Fund items were reviewed directly after the agenda was approved. VIII. Com mu n it y F u n d : 1. Children Come First -Conference Registration Camille GoodEagle for son Xavier Fees being paid for conference organizer; requesting FC to rescind their 10/31/16 action approving $100 for her son’s conference registration Motion by Larry Barton to rescind the Finance Committee action taken on 10/31/16 approving $100 for son of requestor for conference registration as fee is being paid by conference organizers. Seconded by Wesley Martin, Jr. Motion carried unanimously. 2. Madeline Graves Gymnastics class fees Barbara Swift for daughter, Victoria Motion by David Jordan to approve from the Community Fund the Madeline Graves Gymnastics class fees for the daughter of the requestor in the amount of $200. Seconded by Wesley Martin, Jr. Motion carried unanimously. 3. Team WI Box Lacrosse/Team Oneida Sid White, Volunteer Coach Motion by Larry Barton to approve from the Community Fund the Team Wisconsin Box Lacrosse/Team Oneida tournament registration fees in the amount of $750. Seconded by Wesley Martin, Jr. Motion carried unanimously. 4. Late ADD: Southwest HS Music Class Trip Terry Cornelius for daughter, Lydia Motion by David Jordan to approve from the Community Fund the Southwest High School Music class trip fees for the daughter of the requestor in the amount of $200. Seconded by Chad Fuss. Larry Barton abstained. Motion carried. 5. Late ADD: Freedom HS Music Class Trip Diane House for daughter, Krista Motion by David Jordan to approve from the Community Fund the Freedom High School Music class trip fees for the daughter of the requestor in the amount of $200. Seconded by Chad Fuss. Motion carried unanimously IX. Foll o w Up : N o i tem s X. FY I an d / o r T h an k Y o u : N o i t em s XI. Ad jo u r n : Motion by David Jordan to adjourn. Seconded by Chad Fuss. Motion carried unanimously. The regular FC meeting ended at 10:29 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee- E-Poll Minutes Approval Date: December 6, 2016 Oneida Business Committee- FC Minutes- Approval Date: Page 3 of 3 Finance Committee Meeting Minutes of DECEMBER 5, 2016 Open Packet Page 54 of 249 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 12 I 14 I 16 2. General Information: Session: lg] Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: !unfinished Business lg] Accept as Information only D Action - please describe: 3. Supporting Materials lg] Report D Contract D Resolution D Other: 1.!Follow-Up Report on BIA Assistance Shortfall 3..___ _ _ _ _ _ _ _ _ _ _ _ _ _ ___, 2. 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Primary Requestor/Submitter: Christopher Johns, Self-Governance Coordinator Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Open Packet Page 55 of 249 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The follow-up report consists of an explanation of the process whereby the Oneida Nation receives funds to provide We [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A0535fa085b8de56d. Public record. Not legal advice.