# Oneida Business Committee (2023) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A033080649d22ee1a ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 407 Oneida Business Committee Executive Session 8:30 AM Tuesday, August 22, 2023 BC Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, August 23, 2023 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 1st floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA IV. OATH OF OFFICE V. A. Anna John Resident Centered Care Community Board - Beverly Anderson Sponsor: Lisa Liggins, Secretary B. Oneida Election Board - Teresa Schuman Sponsor: Lisa Liggins, Secretary C. Oneida Police Commission - Richard VanBoxtel Sponsor: Lisa Liggins, Secretary D. Oneida Public Safety Pension Board - Rochel Smith Sponsor: Eric Boulanger, Chief of Police MINUTES A. Approve the August 2, 2023, regular Business Committee meeting minutes Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 7 August 23, 2023 Public Packet VI. VII. VIII. 2 of 407 RESOLUTIONS A. Adopt resolution entitled Amendment to Labor Allocations Levels – 5 positions from Business Unit 4261007 Sponsor: Mark W. Powless, General Manager B. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Funds for a for a onetime startup payment of $90,036 for Oneida Youth Leadership Institute (OYLI) Sponsor: Justin Nishimoto, Business Analyst C. Adopt resolution entitled Oneida Nation Assistance Fund Application Submission Period and Disbursement Time Frame for 2023 Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee D. Adopt resolution entitled Elder Assistance Program Application Submission Period and Disbursement Time Frame for 2023 Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee E. Adopt resolution entitled Amendments to BC Resolution # 11-10-21-E Obligation for Government Infrastructure, American Rescue Plan Act of 2021 Fiscal Recovery Funds Lost Revenue Sponsor: Lisa Liggins, Secretary F. Adopt resolution entitled Setting Supervision and Management of Direct Reports to the Oneida Business Committee and Political Appointments Sponsor: Lisa Liggins, Secretary APPOINTMENTS A. Determine next steps regarding one (1) vacancy - Anna John Resident Centered Care Community Board Sponsor: Lisa Liggins, Secretary B. Determine next steps regarding one (1) vacancy Oneida ESC Group, LLC Sponsor: Lisa Liggins, Secretary STANDING COMMITTEES A. FINANCE COMMITTEE 1. Accept the July 31, 2023, regular Finance Committee meeting minutes Sponsor: Keith Doxtator, Chief Financial Officer 2. Accept the August 14, 2023, regular Finance Committee meeting minutes Sponsor: Keith Doxtator, Chief Financial Officer Oneida Business Committee Regular Meeting Agenda Page 2 of 7 August 23, 2023 Public Packet 3 of 407 B. IX. X. LEGISLATIVE OPERATING COMMITTEE 1. Accept the July 18, 2023, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the August 3, 2023, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 3. Accept the Legislative Operating Committee 2020-2023 end of term report Sponsor: David P. Jordan, Councilman TRAVEL REPORTS A. Approve the travel report - Secretary Lisa Liggins - Emerging Trends in Tribal Enrollment - Albuquerque, NM - April 24-27, 2023 Sponsor: Lisa Liggins, Secretary B. Approve the travel report - Councilman Kirby Metoxen - Annual American Indian Tourism Conference - Funner, CA - October 23-28, 2022 Sponsor: Kirby Metoxen, Councilman C. Approve the travel report - Councilman Kirby Metoxen - Indian Gaming Tradeshow & Convention - San Diego, CA - March 27-31, 2023 Sponsor: Kirby Metoxen, Councilman D. Approve the travel report - Councilman Kirby Metoxen - North American Indigenous Games - Halifax, NS - July 15-19, 2023 Sponsor: Kirby Metoxen, Councilman TRAVEL REQUESTS A. Approve the travel request - Chairman Tehassi Hill - Government Accountability Office (GAO) Tribal Advisory Council (TAC) - Oklahoma - September 18-21, 2023 Sponsor: Tehassi Hill, Chairman B. Approve the travel request - Chairman Tehassi Hill - Democratic Senatorial Campaign Committee Retreat - Solvang, CA - October 5-7, 2023 Sponsor: Tehassi Hill, Chairman C. Approve the travel request - Oneida Business Committee - National Congress of American Indians (NCAI) Convention & Marketplace - New Orleans, LA - November 12-17, 2023 Sponsor: Lisa Liggins, Secretary D. Enter the e-poll results into the record regarding the approved travel request for Councilman Kirby Metoxen to attend the 2023 Wisconsin State Fair in West Allis, WI - August 4-6, 2023 Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 7 August 23, 2023 Public Packet 4 of 407 E. XI. XII. Enter the e-poll results into the record regarding the failed approval of the travel request in accordance with §219.16-1. - Cultural Heritage - four (4) employees Belleville, Ontario - August 2-5 2023 Sponsor: Lisa Liggins, Secretary NEW BUSINESS A. Accept the 2023 General Election final report and declare the official results Sponsor: Tina Skenandore, Chair/Oneida Election Board B. Approve the revised 2023 and new 2024 Oneida Business Committee Standing Meeting Schedule Sponsor: Lisa Liggins, Secretary C. Approve the job descriptions for job # 03104, 03113, 03340, 03341, 03342 Sponsor: Tehassi Hill, Chairman D. Post one (1) vacancy - Oneida Gaming Commission Sponsor: Lisa Liggins, Secretary E. Enter the e-poll results into the record regarding granted express permission to Finance Administration to enter the Trust Enrollment fund unit FY-2024 budget pursuant to § 121.5-4(2) of the Budget and Finances law Sponsor: Lisa Liggins, Secretary F. Enter the e-poll results into the record regarding the approved nomination of Jennifer Webster to the CDC Tribal Advisory Committee and Debra Danforth as her authorized representative, and authorization of Chairman Tehassi Hill to sign the nomination letter Sponsor: Lisa Liggins, Secretary REPORTS A. OPERATIONAL (10:30 a.m.) 1. B. ELECTED BOARDS, COMMITTEES, COMMISSIONS (10:30 a.m.) 1. C. Accept the Emergency Management FY-2023 3rd quarter report Sponsor: Kaylynn Gresham, Director/Emergency Management Accept the Oneida Nation School Board FY-2023 3rd quarter report Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board TRIBALLY CHARTERED ENTITIES (11:00 a.m.) 1. Accept the Bay Bancorporation, Inc. FY-2023 3rd quarter report Sponsor: Jeff Bowman, President/Bay Bank 2. Accept the Oneida Airport Hotel Corporation FY-2023 3rd quarter report Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation Oneida Business Committee Regular Meeting Agenda Page 4 of 7 August 23, 2023 Public Packet 5 of 407 D. XIII. Accept the Oneida ESC Group, LLC FY-2023 3rd quarter report Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers 4. Accept the Oneida Golf Enterprise FY-2023 3rd quarter report Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise STANDING COMMITTEES 1. Accept the Community Development Planning Committee FY-2023 3rd quarter report Sponsor: Brandon Stevens, Vice-Chairman 2. Accept the Finance Committee FY-2023 3rd quarter report Sponsor: Keith Doxtator, Chief Financial Officer 3. Accept the Legislative Operating Committee FY-2023 3rd quarter report Sponsor: David P. Jordan, Councilman 4. Accept the Quality of Life Committee FY-2023 3rd quarter report Sponsor: Daniel Guzman King, Councilman GENERAL TRIBAL COUNCIL A. XIV. 3. Approve the notice and materials for the October 8, 2023, tentatively scheduled special General Tribal Council meeting Sponsor: Lisa Liggins, Secretary EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 2. Accept the General Manager report (10:30 a.m.) Sponsor: Mark W. Powless, General Manager 3. Accept the Intergovernmental Affairs, Communications, and Self-Governance August 2023 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 4. Accept the Chief Financial Officer August 2023 report Sponsor: Keith Doxtator, Chief Financial Officer 5. Accept the Executive HR Director FY-2023 3rd quarter report (9:30 a.m.) Sponsor: Todd VanDen Heuvel, Executive HR Director 6. Accept the Retail General Manager FY-2023 3rd quarter report (9:00 a.m.) Sponsor: Debra Powless, Retail General Manager Oneida Business Committee Regular Meeting Agenda Page 5 of 7 August 23, 2023 Public Packet 6 of 407 B. 7. Accept the Security Director FY-2023 3rd quarter report (10:00 a.m.) Sponsor: Katsitsityo Danforth, Security Director 8. Accept the Treasurer's July 2023 report (11:00 a.m.) Sponsor: Keith Doxtator, Chief Financial Officer 9. Accept the Bay Bancorporation, Inc. FY-2023 3rd quarter executive report (1:30 p.m.) Sponsor: Jeff Bowman, President/Bay Bank 10. Accept the Oneida Airport Hotel Corporation FY-2023 3rd quarter executive report (2:30 p.m.) Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation 11. Accept the Oneida ESC Group, LLC FY-2023 3rd quarter executive report (2:00 p.m.) Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers 12. Accept the Oneida Golf Enterprise FY-2023 3rd quarter executive report (3:00 p.m.) Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise 13. Accept the Business Analyst FY-2023 3rd quarter report Sponsor: Justin Nishimoto, Business Analyst NEW BUSINESS 1. Accept the August 1, 2022, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 2. Accept the September 6, 2022, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 3. Accept the October 10, 2022, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 4. Accept the October 31, 2022, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 5. Accept the December 5, 2022, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 6. Accept the January 3, 2023, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 7. Accept the March 7, 2023, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 8. Accept the April 3, 2023, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant Oneida Business Committee Regular Meeting Agenda Page 6 of 7 August 23, 2023 Public Packet XV. 7 of 407 9. Accept the May 1, 2023, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 10. Accept the June 15, 2023, Business Committee Officer meeting notes Sponsor: Danelle Wilson, Executive Assistant 11. Review application(s) for one (1) vacancy - Anna John Resident Centered Care Community Board Sponsor: Lisa Liggins, Secretary 12. Review application(s) for one (1) vacancy - Oneida ESC Group, LLC Sponsor: Lisa Liggins, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 7 of 7 August 23, 2023 Public Packet 8 of 407 Anna John Resident Centered Care Community Board - Beverly Anderson Business Committee Agenda Request 1. Meeting Date Requested: 08/23/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 9 of 407 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 15, 2023 RE: Oath of Office – Anna John Resident Centered Care Community Board Background On August 2, 2023, the Oneida Business Committee appointed Beverly Anderson to the Anna John Resident Centered Care Community Board. A good mind. A good heart. A strong fire. Public Packet 10 of 407 Oneida Election Board - Teresa Schuman Business Committee Agenda Request 1. Meeting Date Requested: 08/23/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording CLerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 11 of 407 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 15, 2023 RE: Oath of Office – Oneida Election Board Background On August 2, 2023, the Oneida Business Committee appointed Teresa Schuman to the Oneida Election Board. A good mind. A good heart. A strong fire. Public Packet 12 of 407 Oneida Police Commission - Richard VanBoxtel Business Committee Agenda Request 1. Meeting Date Requested: 08/23/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 13 of 407 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: August 15, 2023 RE: Oath of Office – Oneida Police Commission Background On August 2, 2023, the Oneida Business Committee appointed Richard VanBoxtel to the Oneida Police Commission. A good mind. A good heart. A strong fire. Public Packet 14 of 407 Oneida Public Safety Pension Board - Rochel Smith 08/23/23 Public Packet 15 of 407 Eric Boulanger, Chief of Police Public Packet 16 of 407 August 4, 2023 Public Packet 17 of 407 Approve the August 2, 2023, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 08/23/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet 18 of 407 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, August 01, 2023 Virtual Meeting – Microsoft Teams1 Regular Meeting 8:30 AM Wednesday, August 02, 2023 Virtual Meeting – Microsoft Teams Minutes EXECUTIVE SESSION: Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Treasurer Tina Danforth; Arrived at: n/a Others present: Jo Anne House, Melinda J. Danforth, Keith Doxtator, Mark W. Powless, Todd VanDen Heuvel, Louise Cornelius, Debra Powless, Katsitsiyo Danforth, Justin Nishimoto, Chad Fuss, William Gollnick, Brandon Wisneski, Tana Aguirre, James Petitjean, Melanie Burkhart, Shannon Stone, Nicole Rommel, Shane Archiquette, Josephine Skenandore, Dana McLester, Mercie Danforth, Lisa Summers, Kristine Hill; REGULAR MEETING Present: Chairman Tehassi Hill, Secretary Lisa Liggins, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens, Treasurer Tina Danforth; Arrived at: n/a Others present: Jo Anne House, Keith Doxtator, Mark W. Powless, Todd VanDen Heuvel, Kaylynn Gresham, Danelle Wilson, Rhiannon Metoxen, Kristal Hill, Clorissa Leeman, Chad Fuss, RaLinda Ninham-Lamberies, Matthew Denny, Melanie Burkhart, Lori Hill, Tina Jorgensen, Nicole Rommel, Shannon Stone, Shane Archiquette, Debra Danforth, Jacqueline Smith, Grace Elliott, Lisa Summers, Marilyn King, Carol Stiff, Sam VanDen Heuvel, Paul Witek, Eliza Skenandore, Elijah Metoxen, Arlouine Bain, Larry Hill, Kristine Hill, Jameson Wilson, Patricia King, Debbie Melchert, Brooke Doxtator, Martin Prevost, Kathleen Metoxen, Carol Silva, Bonnie Pigman, Shannon Davis, Reynold Danforth, Jonas Hill, Michelle Braaten, Cody Cottrell, Richard VanBoxtel, Gerald Cornelius, Michael Coleman, Bridget John, Chris Cornelius, Eric Boulanger, Tamara Vanschyndel, John Danforth, Mary Graves, Fawn Billie, Aliskwet Ellis; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:30 a.m. For the record: Vice-Chairman Brandon Stevens is excused and Treasurer Tina Danforth is out on leave. 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 23 August 02, 2023 Public Packet 19 of 407 DRAFT II. OPENING (00:00:34) Opening provided by Councilman Kirby Metoxen. A. Special recognition for years of service (00:01:41) Sponsor: Todd VanDen Heuvel, Executive HR Director Special recognition by Chairman Tehassi Hill of the following individuals: 40 years of service - David Charles and Jennifer Webster; 35 years of service - Elaine Parker, Sharon Summers, Cheryl Smith; 30 years of service - Kathleen Metoxen, Paul Hockers, Cindy Metoxen, Shelley Brusky, Robert Nehring, Brandie Neja, Amy Spychalski, Joseph Zember, Shawn Legare, Carol Baumgart, Georgia Stevens, Maurice Reed, Carlos Cornelius, Linda Kriescher, Maureen Metoxen, Laurel Meyerspooner, Harry Cornelius; 25 years of service - Roland Couture, Terry Thomas, Josephine Skenandore, Densie Johnson, Teresa Holschuh Sieja, Carrie Lindsey, Lisa Metoxen III. ADOPT THE AGENDA (00:06:06) Motion by Lisa Liggins to adopt the agenda with seven (7) changes [1) delete item entitled Approve the notice and materials for the September 25, 2023, tentatively scheduled special General Tribal Council meeting; 2) delete item entitled Approve the notice and materials for the October 8, 2023, tentatively scheduled special General Tribal Council meeting; 3) delete item entitled Review OBC SOP entitled Business Committee Travel; 4) add Travel Request item entitled Reconsider the travel request in accordance with §219.16-1. - Cultural Heritage - four (4) employees - Belleville, Ontario - August 2-5 2023; 5) add Executive Session, New Business item entitled Determine next steps regarding draft Business Committee recommendations regarding petition # 2023-29, 30, 31, 32; 6) add Executive Session, New Business item entitled Discuss draft FY-2024 budget and determine next steps; 7) add Executive Session, Report item entitled Accept the Treasurer's June 2023 report], seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens IV. OATH OF OFFICE A. Oneida Public Safety Pension Board - Rochel Smith (00:09:35) Sponsor: Eric Boulanger, Oneida Chief of Police Rochel Smith was not present. V. MINUTES A. Approve the July 5, 2023, emergency Business Committee meeting minutes (00:10:37) Sponsor: Lisa Liggins, Secretary Motion by Jennifer Webster to approve the July 5, 2023, emergency Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Jennifer Webster Abstained: Kirby Metoxen Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 2 of 23 August 02, 2023 Public Packet 20 of 407 DRAFT B. Approve the July 12, 2023, regular Business Committee meeting minutes (00:11:30) Sponsor: Lisa Liggins, Secretary Motion by Jennifer Webster to approve the July 12, 2023, regular Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens VI. RESOLUTIONS A. Adopt resolution entitled Authorizing Use of Carry Over Funds For Transit Garage Project (00:11:57) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to adopt resolution entitled 08-02-23-A Authorizing Use of Carry Over Funds For Transit Garage Project, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens B. Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position from Business Unit 4225001 (00:16:45) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to adopt resolution entitled 08-02-23-B Amendment to Labor Allocations Levels – 1 Position from Business Unit 4225001, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens C. Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position from Business Unit 4225033 (00:22:03) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to adopt resolution entitled 08-02-23-C Amendment to Labor Allocations Levels – 1 Position from Business Unit 4225033, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 3 of 23 August 02, 2023 Public Packet 21 of 407 DRAFT D. Adopt resolution entitled Amendment to Labor Allocations Levels – 2.5 Positions from Business Unit 4240001 (00:23:08) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to adopt resolution entitled 08-02-23-D Amendment to Labor Allocations Levels – 2.5 Positions from Business Unit 4240001, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Jennifer Webster Abstained: Lisa Liggins, Kirby Metoxen Not Present: Tina Danforth, Brandon Stevens For the record: Councilman Kirby Metoxen stated, that's my son that put in the request, so I abstained from it, thank you. E. Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position from Business Unit 4251001 (00:24:06) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to adopt resolution entitled 08-02-23-E Amendment to Labor Allocations Levels – 1 Position from Business Unit 4251001, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens F. Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position from Business Unit 4263027 (00:26:07) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to adopt resolution entitled 08-02-23-F Amendment to Labor Allocations Levels – 1 Position from Business Unit 4263027, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens G. Adopt resolution entitled Amendment to Labor Allocations Levels - 5 Political Appointment Positions (00:26:58) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to adopt resolution entitled 08-02-23-G Amendment to Labor Allocations Levels – 5 Positions: OBC Support Staff, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 4 of 23 August 02, 2023 Public Packet 22 of 407 DRAFT H. Adopt resolution entitled Approval of Use of Unclaimed Per Capita Infrastructure Funds for Highway 172 Utility Improvement Project (00:29:20);(02:05:17) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to table item VI.H. Adopt resolution entitled Approval of Use of Unclaimed Per Capita Infrastructure Funds for Highway 172 Utility Improvement Project, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Item VI.I. was addressed next. Motion by Lisa Liggins to take item VI.H. Adopt resolution entitled Approval of Use of Unclaimed Per Capita Infrastructure Funds for Highway 172 Utility Improvement Project from the table, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Motion by Jennifer Webster to adopt resolution entitled 08-02-23-S Approval of Use of Unclaimed Per Capita Infrastructure Funds for Highway 172 Utility Improvement Project, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Motion by Lisa Liggins to direct the Chief Financial Officer to complete the necessary follow up to remove the duplicate funding from the draft FY-2024 budget, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Item XIII.A.1. was addressed next. I. Adopt resolution entitled Support for Judicare Legal Aid Participation in the Tribal Civil Legal Assistance Program Grant (00:41:27) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to adopt resolution entitled 08-02-23-H Support for Judicare Legal Aid Participation in the Tribal Civil Legal Assistance Program Grant, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 5 of 23 August 02, 2023 Public Packet 23 of 407 DRAFT J. Adopt resolution entitled Approval of the 2023-2024 Alcohol Beverage License for Oneida Airport Hotel Corporation (00:43:26) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-I Approval of the 2023-2024 Alcohol Beverage License for Oneida Airport Hotel Corporation, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens For the record: Secretary Lisa Liggins stated, I'm abstaining for all of the alcohol beverage licensing resolutions because I do not believe these resolutions address the gap that exists due to the municipal licenses expiring in June of this year, meaning our licenses for 2022-2023 also expired in June based on the verbiage in the resolve. However, I do want to thank the Licensing Department for addressing another one of my concerns, that being that the resolutions themselves have been very stagnant year over year, it was very hard to tell which licensing period they were referencing. So, they did make an improvement there in identifying that this licensing period is for 2023-2024, and I do appreciate that. Thank you. K. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida West Mason Casino (00:49:25) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-J Approval of 2023-2024 Alcohol Beverage License for the Oneida West Mason Casino, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens L. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida Nation Four Paths (00:49:55) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-K Approval of 2023-2024 Alcohol Beverage License for the Oneida Nation Four Paths, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens M. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop – Packerland (00:50:26) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-L Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - Packerland, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 6 of 23 August 02, 2023 Public Packet 24 of 407 DRAFT N. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - E & EE (00:51:04) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-M Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - E & EE, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens O. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida Bingo & Casino (00:51:37) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-N Approval of 2023-2024 Alcohol Beverage License for the Oneida Bingo & Casino, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens P. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida Golf Enterprises (00:52:03) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-O Approval of 2023-2024 Alcohol Beverage License for the Oneida Golf Enterprises, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens Q. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - Larsen (00:52:32) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-P Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - Larsen, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens R. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - Westwind (00:53:00) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-Q Approval of 2023-2024 Alcohol Beverage License for the Oneida One Stop - Westwind, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 7 of 23 August 02, 2023 Public Packet 25 of 407 DRAFT S. Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the Oneida Casino Travel Center (00:53:31) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to adopt resolution entitled 08-02-23-R Approval of 2023-2024 Alcohol Beverage License for the Oneida Casino Travel Center, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Lisa Liggins Not Present: Tina Danforth, Brandon Stevens T. Enter the e-poll results into the record regarding the adopted BC resolution 07-1323-A Approving the use of Paid Work Time for Employees - Great Law Recital August 7-10, 2023 (00:54:31) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the adopted BC resolution 07-13-23-A Approving the use of Paid Work Time for Employees - Great Law Recital August 7-10, 2023, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens For the record: Councilman Kirby Metoxen stated, I did oppose only because we had requested a recommendation from the GMs and Finance, and they recommended four hours and that's what they could afford and I guess work with. Then we turned around and went to eight hours. So, I just for the record, I supported the four hours worked at of the recommendation from the GMs and Finance. I'm supporting this because it is just approving the e-poll which I opposed [to be entered into the record]. VII. APPOINTMENTS A. Determine next steps regarding two (2) vacancies - Anna John Resident Centered Care Community Board (00:56:05) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the selected applicant, to appoint Beverly Anderson to the Anna John Resident Centered Care Community Board with the term ending July 31, 2027, and to direct the Secretary to re-notice the remaining vacancy, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens B. Determine next steps regarding the one (1) vacancy - Oneida Election Board (00:57:12) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the selected applicant and to appoint Teresa Schuman to the Oneida Election Board with the term ending July 31, 2024, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 8 of 23 August 02, 2023 Public Packet 26 of 407 DRAFT C. Determine next steps regarding two (2) vacancies - Oneida Police Commission (00:57:55) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the selected applicant, to appoint Richard VanBoxtel to the Oneida Police Commission with the term ending July 31, 2028, and to direct the Secretary to re-notice the remaining vacancy, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens VIII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Accept the July 3, 2023, regular Finance Committee meeting minutes (00:58:50) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Lisa Liggins to accept the July 3, 2023, regular Finance Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 2. Accept the July 17, 2023, regular Finance Committee meeting minutes (01:00:10) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to accept the July 17, 2023, regular Finance Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens B. LEGISLATIVE OPERATING COMMITTEE 1. Accept the June 21, 2023, regular Legislative Operating Committee meeting minutes (01:00:43) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the June 21, 2023, regular Legislative Operating Committee meeting minutes, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Jennifer Webster Abstained: Kirby Metoxen Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 9 of 23 August 02, 2023 Public Packet 27 of 407 DRAFT 2. Accept the July 10, 2023, regular Legislative Operating Committee meeting minutes (01:01:28) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the July 10, 2023, regular Legislative Operating Committee meeting minutes, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens IX. TRAVEL REPORTS A. Approve the travel report and travel expenses - Secretary Lisa Liggins and Councilman Daniel Guzman King - Assembly Democratic Campaign Committee Fundraiser - Wisconsin Dells, WI - July 25-27, 2023 (01:01:57) Sponsor: Lisa Liggins, Secretary Motion by Jennifer Webster to approve the travel report and travel expenses from Secretary Lisa Liggins and Councilman Daniel Guzman King for the Assembly Democratic Campaign Committee Fundraiser in Wisconsin Dells, WI - July 25-27, 2023, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens X. TRAVEL REQUESTS A. Approve the travel request - Councilwoman Jennifer Webster - Indian Health Service’s Tribal Self-Governance Advisory Committee Meeting - Washington, D.C. - August 29-September 1, 2023 (01:03:35) Sponsor: Jennifer Webster, Councilwoman Motion by David P. Jordan to approve the travel request for Councilwoman Jennifer Webster to attend the Indian Health Service’s Tribal Self-Governance Advisory Committee Meeting in Washington, D.C. August 29-September 1, 2023, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens B. Approve the travel request - Councilwoman Jennifer Webster - Dept. of Health & Human Services Secretary's Tribal Advisory Committee meeting - Rapid City, SD September 11-15, 2023 (01:04:41) Sponsor: Jennifer Webster, Councilwoman Motion by David P. Jordan to approve the travel request for Councilwoman Jennifer Webster to attend the Dept. of Health & Human Services Secretary's Tribal Advisory Committee meeting in Rapid City, SD - September 11-15, 2023, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 10 of 23 August 02, 2023 Public Packet 28 of 407 DRAFT C. Approve the travel request - Councilman Kirby Metoxen - State Tribal Consultation Department of Agriculture, Trade and Consumer Protection (DATCP) & Tourism Madison, WI - August 15-17, 2023 (01:05:42) Sponsor: Kirby Metoxen, Councilman Motion by Jennifer Webster to approve the travel request for Councilman Kirby Metoxen to attend the State Tribal Consultation Department of Agriculture, Trade and Consumer Protection (DATCP) & Tourism in Madison, WI - August 15-17, 2023, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Jennifer Webster Abstained: Kirby Metoxen Not Present: Tina Danforth, Brandon Stevens D. Enter the e-poll results into the record regarding the approved travel for Secretary Lisa Liggins to attend the Assembly Democratic Campaign Fundraiser in Wisconsin Dells, WI - July 25-26, 2023 (01:06:23) Sponsor: Lisa Liggins, Secretary Motion by Jennifer Webster to enter the e-poll results into the record regarding the approved travel for Secretary Lisa Liggins to attend the Assembly Democratic Campaign Fundraiser in Wisconsin Dells, WI July 25-26, 2023, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens E. Enter the e-poll results into the record regarding the approved travel for Councilwoman Jennifer Webster to attend the National Tribal Opioid Summit in Seattle, WA - August 22-25, 2023 (01:07:00) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding the approved travel for Councilwoman Jennifer Webster to attend the National Tribal Opioid Summit in Seattle, WA - August 22-25, 2023, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 11 of 23 August 02, 2023 Public Packet 29 of 407 DRAFT F. Reconsider the travel request in accordance with §219.16-1. - Cultural Heritage four (4) employees - Belleville, Ontario - August 2-5, 20232 (01:08:09) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to reconsider the travel request in accordance with §219.16-1. for Cultural Heritage for four (4) employees to travel to Belleville, Ontario - August 2-5, 2023, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Motion by Lisa Liggins to approve the travel request in accordance with §219.16-1. for Cultural Heritage to have four (4) employees travel to Belleville, Ontario - August 2-5, 2023, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens XI. NEW BUSINESS A. Approve the CIP # 21-104 Gaming Commission Relocation project cancellation request (01:12:04) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to approve the CIP # 21-104 Gaming Commission Relocation project cancellation request, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen Opposed: Jennifer Webster Not Present: Tina Danforth, Brandon Stevens For the record: Councilwoman Jennifer Webster stated, I just want the tribe to be able to rent all that space to outside dollars instead of renting it to our own people. We're just putting money from one pocket to the other. Thank you. For the record: Secretary Lisa Liggins stated, I understand Councilwoman Webster's concerns, and I believe that through the project that Gaming operations is proposing, that her concern will be addressed in the next few years. I understand the concern and I think that it will get addressed, it's just not going to get addressed as timely as we would like to see. Thank you. B. Post one (1) vacancy - Oneida Youth Leadership Institute Board (01:34:40) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to approve to post one (1) vacancy - Oneida Youth Leadership Institute Board, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 2 The travel request in accordance with §219.16-1. - Cultural Heritage - four (4) employees - Belleville, Ontario - August 2-5, 2023, was processed for approval by an e-poll which closed on August 1, 2023. The approval of the travel request failed and is being reconsidered under 5.1.a. of the OBC SOP entitled Conducting Electronic Voting (EPolls). Oneida Business Committee Regular Meeting Minutes Page 12 of 23 August 02, 2023 Public Packet 30 of 407 DRAFT C. Post one (1) vacancy - Oneida Community Library Board (01:35:10) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to approve to post one (1) vacancy - Oneida Community Library Board, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens D. Enter the e-poll results into the record regarding the canceled July 26, 2023, regular Business Committee meeting and the rescheduled August 9, 2023, regular Business Committee meeting to August 2, 2023 (01:35:34) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding to cancel the July 26, 2023, regular Business Committee meeting and reschedule the August 9, 2023, regular Business Committee meeting to August 2, 2023, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens E. Enter the e-poll results into the record regarding the approved OBC SOP Approve the Hiring, Negotiating, and Termination of Political Appointment Staff (01:36:53) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approved OBC SOP Approve the Hiring, Negotiating, and Termination of Political Appointment Staff, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens The Oneida Business Committee, by consensus, took a five minute recess at 10:10 a.m. Meeting called to order by Chairman Tehassi Hill at 10:16 a.m. XII. REPORTS A. OPERATIONAL 1. Accept the Big Bear Media FY-2023 3rd quarter report (01:38:08) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to accept the Big Bear Media FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 13 of 23 August 02, 2023 Public Packet 31 of 407 DRAFT 2. Accept the Comprehensive Health Division FY-2023 3rd quarter report (01:40:27) Sponsor: Mark W. Powless, General Manager Motion by Jennifer Webster to accept the Comprehensive Health Division FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 3. Accept the Comprehensive Housing Division FY-2023 3rd quarter report (01:43:17) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the Comprehensive Housing Division FY-2023 3rd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 4. Accept the Digital Technology Services FY-2023 3rd quarter report (01:44:05) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to accept the Digital Technology Services FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 5. Accept the Education and Training FY-2023 3rd quarter report (01:44:55) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to accept the Education and Training FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 6. Accept the Environmental, Health, Safety, Land, & Agriculture Division FY-2023 3rd quarter report (01:45:28) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the Environmental, Health, Safety, Land, & Agriculture Division FY2023 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 14 of 23 August 02, 2023 Public Packet 32 of 407 DRAFT 7. Accept the Governmental Services Division FY-2023 3rd quarter report (01:46:28) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to accept the Governmental Services Division FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 8. Accept the Grants FY-2023 3rd quarter report (01:47:01) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to accept the Grants FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 9. Accept the Public Works Division FY-2023 3rd quarter report (01:49:14) Sponsor: Mark W. Powless, General Manager Motion by David P. Jordan to accept the Public Works Division FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 10. Accept the Tribal Action Plan FY-2023 3rd quarter report (01:49:47) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the Tribal Action Plan FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens B. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Anna John Resident Centered Care Community Board FY-2023 3rd quarter report (01:50:30) Sponsor: Jeanette Ninham, Chair/Anna John Resident Centered Care Community Board Motion by David P. Jordan to accept the Anna John Resident Centered Care Community Board FY2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 15 of 23 August 02, 2023 Public Packet 33 of 407 DRAFT 2. Accept the Oneida Environmental Resources Board FY-2023 3rd quarter memorandum (01:51:10) Sponsor: Lisa Liggins, Secretary Motion by David P. Jordan to accept the Oneida Environmental Resources Board FY-2023 3rd quarter memorandum, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 3. Accept the Oneida Nation Arts Board FY-2023 3rd quarter report (01:53:51) Sponsor: Cody Cottrell, Chair/Oneida Nation Arts Board Motion by David P. Jordan to accept the Oneida Nation Arts Board FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 4. Accept the Oneida Community Library Board FY-2023 3rd quarter report (01:54:23) Sponsor: Bridget John, Chair/Oneida Community Library Board Motion by David P. Jordan to accept the Oneida Community Library Board FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 5. Accept the Oneida Nation Veterans Affairs Committee FY-2023 3rd quarter report (01:54:53) Sponsor: Gerald Cornelius, Chair/Oneida Nation Veterans Affairs Committee Motion by David P. Jordan to accept the Oneida Nation Veterans Affairs Committee FY-2023 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 6. Accept the Oneida Personnel Commission FY-2023 3rd quarter memorandum (01:55:26) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the Oneida Personnel Commission FY-2023 3rd quarter memorandum with one (1) noted change [1) under Background, fourth bullet, correct "Carol" to "Carole"], seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 16 of 23 August 02, 2023 Public Packet 34 of 407 DRAFT 7. Accept the Oneida Police Commission FY-2023 3rd quarter report (01:57:14) Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission Motion by Jennifer Webster to accept the Oneida Police Commission FY-2023 3rd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 8. Accept the Pardon and Forgiveness Screening Committee FY-2023 3rd quarter report (01:57:47) Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee Motion by David P. Jordan to accept the Pardon and Forgiveness Screening Committee FY-2023 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 9. Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2023 3rd quarter report (01:58:19) Sponsor: Diane Hill, Chair/Southeastern Wisconsin Oneida Tribal Services Advisory Board Motion by Jennifer Webster to accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens C. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Election Board FY-2023 3rd quarter report (02:00:00) Sponsor: Tina Skenandore, Chair/Oneida Election Board Motion by David P. Jordan to accept the Oneida Election Board FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 2. Accept the Oneida Gaming Commission FY-2023 3rd quarter report (02:00:45) Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission Motion by David P. Jordan to accept the Oneida Gaming Commission FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 17 of 23 August 02, 2023 Public Packet 35 of 407 DRAFT 3. Accept the Oneida Land Claims Commission FY-2023 3rd quarter report (02:01:17) Sponsor: Chris Cornelius, Chair/Oneida Land Claims Commission Motion by Kirby Metoxen to accept the Oneida Land Claims Commission FY-2023 3rd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 4. Accept the Oneida Land Commission FY-2023 3rd quarter report (02:01:55) Sponsor: Sidney White, Chair/Oneida Land Commission Motion by Kirby Metoxen to accept the Oneida Land Commission FY-2023 3rd quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 5. Accept the Oneida Nation Commission on Aging FY-2023 3rd quarter report (02:02:30) Sponsor: Winnifred Thomas, Chair/Oneida Nation Commission on Aging Motion by David P. Jordan to accept the Oneida Nation Commission on Aging FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 6. Oneida Nation School Board FY-2023 3rd quarter report (02:03:02) Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board Motion by Lisa Liggins to defer the Oneida Nation School Board FY-2023 3rd quarter report to the August 23, 2023, regular Business Committee meeting and to direct the BC liaison to follow up with the Oneida Nation School Board, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 7. Accept the Oneida Trust Enrollment Committee FY-2023 3rd quarter report (02:04:01) Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee Motion by David P. Jordan to accept the Oneida Trust Enrollment Committee FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 18 of 23 August 02, 2023 Public Packet 36 of 407 DRAFT D. TRIBALLY CHARTERED ENTITIES 1. Accept the Oneida Youth Leadership Institute FY-2023 3rd quarter report (02:04:33) Sponsor: Marlon Skenandore, Chair/Oneida Youth Leadership Institute Motion by Jennifer Webster to accept the Oneida Youth Leadership Institute FY-2023 3rd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Item VI.H. was addressed next. XIII. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report (02:08:43) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Liggins to accept the Chief Counsel report and to approve the limited waiver of sovereign immunity as set forth in section 5 of the Duck Creek Driveway Land Use License Agreement, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 2. Accept the General Manager report (02:09:16) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the General Manager report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 3. Accept the Intergovernmental Affairs, Communications, and Self-Governance July 2023 report (02:09:38) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Lisa Liggins to accept the Intergovernmental Affairs, Communications, and Self-Governance July 2023 report, to approve the nomination of Mr. Marlon Skenandore to the USDA Tribal Advisory Committee, and to direct Intergovernmental Affairs to work with the Chairman’s office to submit the nomination, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 19 of 23 August 02, 2023 Public Packet 37 of 407 DRAFT 4. Accept the Gaming General Manager FY-2023 3rd quarter report (02:10:18) Sponsor: Louise Cornelius, Gaming General Manager Motion by Jennifer Webster to accept the Gaming General Manager FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 5. Defer the Executive HR Director FY-2023 3rd quarter report to the August 23, 2023, regular Business Committee meeting (02:10:44) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by Jennifer Webster to defer the Executive HR Director FY-2023 3rd quarter report to the August 23, 2023, regular Business Committee meeting, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 6. Retail General Manager FY-2023 3rd quarter report (02:11:18) Sponsor: Debra Powless, Retail General Manager Motion by Lisa Liggins to defer the Retail General Manager FY-2023 3rd quarter report to the August 23, 2023, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 7. Security Director FY-2023 3rd quarter report (02:11:47) Sponsor: Katsitsiyo Danforth, Security Director Motion by Lisa Liggins to defer the Security Director FY-2023 3rd quarter report to the August 23, 2023, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 8. Accept the Treasurer’s June 2023 report (02:12:53) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Jennifer Webster to accept the Treasurer's June 2023 report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 20 of 23 August 02, 2023 Public Packet 38 of 407 DRAFT B. AUDIT COMMITTEE 1. Accept the May 18, 2023, regular Audit Committee meeting minutes (02:13:23) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the May 18, 2023, regular Audit Committee meeting minutes, seconded by Lisa Liggins. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 2. Accept the Audit Committee FY-2023 3rd quarter report (02:13:49) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Audit Committee FY-2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens C. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - Culpepper and Associates file # 2023-0294 (02:14:15) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by Kirby Metoxen to approve a limited waiver of sovereign immunity - Culpepper and Associates - file # 2023-0294, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 2. Approve a limited waiver of sovereign immunity - Acellus Educational Services LLC - file # 2023-0027 (02:14:43) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to approve a limited waiver of sovereign immunity - Acellus Educational Services LLC - file # 2023-0027, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 3. Accept the June 29, 2023, Business Committee Officer meeting notes (02:15:10) Sponsor: Lisa Liggins, Secretary Motion by Jennifer Webster to accept the June 29, 2023, Business Committee Officer meeting notes, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 21 of 23 August 02, 2023 Public Packet 39 of 407 DRAFT 4. Approve employee contract - DR-16 - file # 2023-0741 (02:15:37) Sponsor: Tehassi Hill, Chairman Motion by Lisa Liggins to approve the employee contract - DR-16 - file # 2023-0741 and to assign Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, and Councilman David P. Jordan to a subteam authorized to carry out any steps necessary for contract execution, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 5. Review application(s) for two (2) vacancies - Anna John Resident Centered Care Community Board (02:16:19) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the discussion regarding the applications for the Anna John Resident Centered Care Community Board vacancies as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 6. Review application(s) for one (1) vacancy - Oneida Election Board (02:16:57) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the discussion regarding the application for the Oneida Election Board vacancy as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 7. Review application(s) for two (2) vacancies - Oneida Police Commission (02:17:26) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the discussion regarding the application for the Oneida Police Commission vacancies as information, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens 8. Determine next steps regarding draft Business Committee recommendations regarding petition # 2023-29, 30, 31, 32 (02:17:55) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the discussion regarding draft Business Committee recommendations regarding petition # 2023-29, 30, 31, 32 as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 22 of 23 August 02, 2023 Public Packet 40 of 407 DRAFT 9. Discuss draft FY-2024 budget and determine next steps (02:18:35) Sponsor: Keith Doxtator, Chief Financial Officer Motion by Lisa Liggins to accept the discussion regarding the draft FY-2024 budget as information and to schedule a special Business Committee meeting on Wednesday, August 16, 2023, at 3:00 p.m. for the purpose of approving the General Tribal Council meeting materials, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens XIV. ADJOURN (02:19:30) Motion by Kirby Metoxen to adjourn at 11:00 a.m., seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster Not Present: Tina Danforth, Brandon Stevens Minutes prepared by Aliskwet Ellis, Senior Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 23 of 23 August 02, 2023 Public Packet 41 of 407 Adopt resolution entitled Amendment to Labor Allocations Levels – 5 positions from Business Unit 426100 Business Committee Agenda Request 1. Meeting Date Requested: 08/23/23 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Approve Unbudgeted Position Request 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: Comprehensive Housing ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Greg Matson, Residential Rental & Rehab Area Manager Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 04/25/2023 Page 1 of 2 Public Packet 42 of 407 6. Supporting Documents: ☐ Bylaws ☒ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☐ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: Unbudgeted Position Request ☐ Presentation ☐ Report ☒ Resolution ☐ Rule (adoption packet) ☒ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☒ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Mark W. Powless, General Manager Primary Requestor: Lisa Rauschenbach, Comprehensive Housing Director Revised: 04/25/2023 Page 2 of 2 Public Packet 43 of 407 Comprehensive Housing Division 2913 Commissioner Street • P.O. Box 68 • Oneida, WI 54155 oneida-nsn.gov REPORT: Business Committee Agenda Request To: Oneida Business Committee From: Lisa Rauschenbach, Comprehensive Housing Division Director Date: August 14, 2023 Subject: Unbudgeted Position Requests – 4 Carpenters, 1 Maintenance Supervisor Request The Comprehensive Housing Division is requesting support from the Oneida Business Committee for approval of 5 unbudgeted position requests for the following positions: 4 Carpenters 1 Maintenance Supervisor Both position requests would fall under Tribal Contribution dollars and not HUD funded positions. The 4 carpenter positions would service the 101 general rental units and also assist with the rehab of Residential Sales Units. Justification To give some history, in October of 2017, the then Housing Authority joined with Land Management to combine residential services making the Comprehensive Housing Division. As a result of this merger, the Comprehensive Housing Division acquired 101 General Rental Units. During the merger there was an MOU created that outlined a 5 year transition period for providing funding of the repairs and maintenance of those units. Unfortunately the transfer of those funds never occurred and the general rental units were never addressed with the exception of emergency work orders in which are called in by the tenant. Page 1 of 3 Public Packet 44 of 407 Many of these units are in poor condition as they have not been serviced up until last fiscal year when budget dollars were approved in December 2022. The Comprehensive Housing Division has struggled to give these units the needed attention due to lack of resources and staff and the current workload that the division services. Additionally when the merger occurred, there were 3 Maintenance positions that serviced these 101 units at Land Management. There was also one Resident Services Specialist that administratively serviced the units. The merger concluded with one Resident Services Specialist and 1 Maintenance Worker being transferred to the new Comprehensive Housing. (1 Maintenance Worker was sent to Plumbing and one retired.) Prior to Merger  3 Maintenance Staff addressed General Rentals needs  1 Maintenance Supervisor  1 Resident Services After Merger  0 Maintenance Staffing addressing General Rental needs  1 Resident Services *Emergency Work Orders called in by tenants have been consistently addressed. 4 Carpenter Positions: The 4 carpenter positions requested would assist the division with putting a much needed focus on the 101 residential rentals that has been neglected for the pas There are also preliminary plans to increase rental rates in the upcoming fiscal year to help address rental revenue that would in turn assist in repairs and preventative maintenance. 1 Maintenance Supervisor Position: The Maintenance Supervisor position that is being requested would oversee the work order crew and would be part of reorganization efforts of the Mainteannce and Rehab department. As a working supervisor this position would be focused on work orders which would allow the Rehab Supervisor to be onsite to place more time and effort into vacant units. Page 2 of 3 Public Packet 45 of 407 Additionally this change and the hiring of this position would not only allow for rehab carpenters to do more work in the units but would result in savings in such duties as lawn duties and preventative maintenance. These changes would also allow for hiring more entry level maintenance staff. With proper training, these positions would lead to future succession planning efforts for the division. Comprehensive Housing realizes the urgent need to address the housing needs of the Nation. With careful planning an collaboration, it has been identified that the hiring of these 5 positions would be the first step in addressing those needs. Page 3 of 3 Public Packet 46 of 407 Oneida Nation Post Office Box 365 Oneida, WI 54155 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 BC Resolution # Leave this line blank Amendment to Labor Allocations Levels – 5 positions from Business Unit 4261007 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Budget and Finances law, 1 O.C. 121, governs the development, adoption and implementation of the fiscal year budget; and WHEREAS, the Fiscal Year 2023 budget was adopted by the Oneida Business Committee, resolution # BC-12-28-22-D, and set the employee cap at 2200 FTEs; and WHEREAS, the Budget and Finances law, 1 O.C. 121.9-3, and the Employment Cap and Labor Allocations Level Standard Operating Procedure, adopted by resolution # BC-09-28-22-D, directs that labor as set forth in the budget and the employment cap may be adjusted only by a resolution of the Oneida Business Committee in consideration of the financial capabilities identified by the Chief Financial Officer; and WHEREAS, the organization, throughout the fiscal year, changes programming and business activities which require the transfer, re-assignment and development of new positions, which should be addressed within the current financial boundaries in the adopted budget; and WHEREAS, where new positions and additional funding are needed, section 121.9-3 sets forth the requirement that these be approved by resolution as a tracking mechanism to allow the Treasurer, Chief Financial Officer and Oneida Business Committee to better manage the labor costs which make up most of the expenses within the budget; and WHEREAS, the Oneida Business Committee has been presented with a request to amend the budget and/or labor allocations; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves the following labor allocations and/or budget amendment: Business Unit # Job # - New Job # - Old 4261007 4261007 4261007 4261007 4261007 03356 03356 03356 03356 03357 02821 02821 02821 02821 02810 Grade/MidPoint Wage 12/26.67 12/26.67 12/26.67 12/26.67 15/30.00 Budget Amendment Funding Source $7,337 $7,337 $7,337 $7,337 $8,253 Tribal Contribution Tribal Contribution Tribal Contribution Tribal Contribution Tribal Contribution Public Packet 47 of 407 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Amendment to Labor Allocations Levels – 5 positions: Business Unit 4261007 Summary This resolution approves the labor allocations and/or budget amendment for five (5) new positions for Business Unit #4261007. Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office Date: August 15, 2023 Analysis by the Legislative Reference Office The Budget and Finances law (“the Law”) sets forth the requirements to be followed by the Oneida Business Committee and the Oneida fund units when preparing the budget to be presented to the General Tribal Council for approval, and establishes financial policies and procedures for the Nation which:  institutionalize best practices in financial management to guide decision makers in making informed decisions regarding the provision of services, implementation of business plans for enterprises, investments, and capital assets;  provide a long term financial prospective and strategic intent, linking budget allocations to organizational goals, as well as providing fiscal controls and accountability for results and outcomes;  identify and communicate to the membership of the Nation spending decisions for the government function, grant obligations, enterprises, membership mandates, capital expenditures, technology projects, and capital improvement projects;  establish a framework for effective financial risk management; and  encourage participation by the Nation’s membership. [1 O.C. 121.1-1]. The Nation is required to develop, adopt, and manage an annual budget. [1 O.C. 121.5-1]. All revenues and expenditures of the Nation shall be in accordance with the annual budget. Id. The Nation’s annual budget is required to be a balanced budget, which does not propose to spend more funds than are reasonably expected to become available to the Nation during that fiscal year. Id. The Budget and Finances law provides for the process and procedures to be used for the development and adoption of the Nation’s budget. [1 O.C. 121.5-4]. The Budget and Finances law requires that the Treasurer and Chief Financial Officer (“CFO”) identify a maximum number of FTE employees to be employed by the Nation. [1 O.C. 121.9-1]. The Oneida Business Committee is then delegated the authority to approve this employment cap, and any amendments thereto, through the adoption of a resolution. Id. The Oneida Business Committee is required to review the employment cap shall on an annual basis. Id. The Nation is not allowed to exceed the number of FTE employees identified in the employment cap. [1 O.C. 121.9-1(b)]. Page 1 of 4 Public Packet 48 of 407 The Treasurer, CFO, Executive Managers, and the Executive Human Resources Director then utilize the Nation’s employment cap to develop a labor allocations list. [1 O.C. 121.9-2]. The labor allocations list identifies the number of FTE employees each employment area of the Nation is allocated. Id. The Oneida Business Committee is delegated the authority to adopt the labor allocation list, and any amendments thereto, through the adoption of a resolution. Id. The Oneida Business Committee is required to review the labor allocations list on an annual basis. Id. The total number of FTE employees identified in the labor allocations list is not allowed to exceed the Nation’s employment cap. [1 O.C. 121.9-2(a)]. The Treasurer, CFO, Executive Managers, and Executive Human Resources Director were delegated the authority to develop a standard operating procedure which identifies a process for the consideration of requests to revise the labor allocations list. [1 O.C. 121.9-2(b)]. The Oneida Business Committee is responsible for approving this standard operating procedure, and any amendments thereto, through the adoption of a resolution. Id. Any position which has not been specifically budgeted for and included in the labor allocation list is prohibited. [1 O.C. 121.9-3]. Budgeted labor dollars and approved positions are not transferrable in any form, except that the Oneida Business Committee may authorize an unbudgeted position for a fund unit. [1 O.C. 121.9-3(a)]. The CFO is required to provide the Oneida Business Committee a written fiscal analysis and any input on the potential unbudgeted position, and the Oneida Business Committee is then delegated the authority to authorize the unbudgeted position through the adoption of a resolution. Id. The Oneida Business Committee adopted the Fiscal Year 2023 budget on December 28, 2022, through the adoption of resolution BC-12-28-22-D, Adoption of Fiscal Year 2023 Budget. 1 The Fiscal Year 2023 budget set the Nation’s employee cap at two thousand two hundred (2,200) full time equivalent (FTE) employees. The Oneida Business Committee adopted resolution BC-09-28-22-D, Adoption of Standard Operating Procedure: Employment Cap and Labor Allocations Level – Budget and Finances Law, Chapter 121, for the purpose of meeting the requirements of section 121.9-2(b) of the Budget and Finances law that there be a standard operating procedure which identifies a process for the consideration of requests to revise the labor allocations list. The Budget and Finances law provides that in the event that the General Tribal Council does not adopt a budget by September 30th, the Oneida Business Committee may adopt a continuing budget resolution until such time as a budget is adopted. [1 O.C. 121.5-4(e)(1)]. The Oneida Business Committee took action to adopt a continuing budget resolution through the adoption of resolution BC-09-14-22-D, Continuing to Operate Fiscal Year 2023, which allowed organizational activities to continue until the final budget was presented for approval. Resolution BC-09-14-22-D provided that the continuing budget resolution would remain in effect from October 1, 2022, until December 31, 2022, or until the budget is adopted whichever is soonest. The Budget and Finances law then provides that if the General Tribal Council is not able to adopt a budget within three (3) months of the adoption of the continuing budget resolution, then the Oneida Business Committee shall proceed with the adoption of the Nation’s budget. [1 O.C. 121.5-4(e)(1)]. The Fiscal Year 2023 Budget was not able to be presented to the General Tribal Council for adoption prior to September 30, 2022. The Oneida Business Committee then adopted a continuing resolution BC-09-14-22-D, Continuing to Operate Fiscal Year 2023. The Fiscal Year 2023 Budget was not presented to the General Trial Council for consideration prior to the expiration of resolution BC-09-14-22-D, so the Oneida Business Committee then adopted the Fiscal Year 2023 Budget through resolution BC-12-28-22-D, Adoption of Fiscal Year 2023 Budget. 1 Page 2 of 4 Public Packet 49 of 407 This resolution identifies that the organization, throughout the fiscal year, changes programming and business activities which require the transfer, re-assignment, and development of new positions, which should be addressed within the current financial boundaries in the adopted budget. Where new positions and additional funding are needed, the Budget and Finances law sets forth the requirement that these be approved by resolution as a tracking mechanism to allow the Treasurer, CFO, and Oneida Business Committee to better manage the labor costs which make up most of the expenses within the budget. Through the adoption of this resolution the Oneida Business Committee approves the labor allocations and/or budget amendment for the additional five (5) new positions for Business Unit # 4261007 – four (4) positions at job number 03356 (formally job number 028021) and one (1) position at job number 03357 (formally job number 02810). The resolution identifies this position would be funded through tribal contribution, and that the cost would be a total of thirty-seven thousand six hundred and one dollars ($37,601) for all five (5) positions. The resolution is not clear as to whether it is seeking the amendment of the Nation’s labor allocations, an amendment of the Nation’s budget, or both. After the budget is adopted, amendments of the budget are not permitted unless it is necessary to avoid a budget deficit. [1 O.C. 121.5-5]. If an amendment to the Nation’s budget is sought, the Treasurer and CFO are required to identify when forecasted revenue and forecasted expenses are impacted in a manner which creates a deficit for the current fiscal year. Id. The CFO is required to provide the Oneida Business Committee a written fiscal analysis and any input on the potential budget amendment. Id. This resolution does not provide whether the CFO has provided a fiscal analysis for any potential budget amendment, and the resolution does not identify whether an amendment to the budget for the addition of the five (5) noted positions would be necessary to avoid a budget deficit. The Oneida Business Committee is then responsible for adopting an amendment to the budget through resolution of the Nation. Id. The Oneida Business Committee is then required to present notification of the budget amendment at the next available General Tribal Council meeting. Id. An amendment to the Nation’s labor allocations is permitted if the Oneida Business Committee approves the amendment through the adoption of a resolution. [1 O.C. 121.9-2]. An amendment to the Nation’s labor allocations would not affect the overall number of FTE employees to be employed by the Nation but would only change the number of FTE employees each employment area of the Nation is allocated from the total number of FTE employees employed by the Nation. Essentially, transferring a number of allocated FTE employees allocated to one area to a different area. Additionally, if the five (5) additional position identified in this resolution is unbudgeted then the CFO is required to provide the Oneida Business Committee a written fiscal analysis and any input on the potential unbudgeted position, so that the Oneida Business Committee can authorize the unbudgeted position through the adoption of a resolution. [1 O.C. 121.9-3(a)]. This resolution does not provide whether the CFO has provided the Oneida Business Committee a written fiscal analysis and any input on the potential unbudgeted positions. Page 3 of 4 Public Packet 50 of 407 Conclusion The impact of the adoption of this resolution is unknown without further clarification to determine the intent of this resolution to ensure that it complies with the Nation’s Budget and Finances law:  If the purpose of this resolution is to amend the Fiscal Year 2023 budget to provide for the additional positions for Business Unit #4261007, then the amendment would only be allowed if it is necessary to avoid a budget deficit as required by section 121.5-5 of the Budget and Finances law. [1 O.C. 121.5-5]. This resolution does not provide whether the CFO has provided a fiscal analysis for any potential budget amendment, and the resolution does not identify whether an amendment to the budget for the addition of the five (5) positions would be necessary to avoid a budget deficit. Any approval of an amendment to the Nation’s budget is required to occur through the adoption of a resolution and must be notified to the General Tribal Council at the next available General Tribal Council meeting.  If the purpose of this resolution is to amend the Nation’s labor allocations, which would mean that the overall number of FTE employees would remain the same at two thousand two hundred (2,200) employees but the number of FTE employees delegated to Business Unit #42610071 would be amended and increased by five (5), then this action would comply with section 121.9-2 of the Budget and Finances law as long as the amendment of the Nation’s labor allocation occurs through the adoption of a resolution, which is achieved through the adoption of this resolution. [1 O.C. 121.9-2].  If the purpose of this resolution is to approve the five (5) additional positions identified in this resolution as new unbudgeted positions then in accordance with section 121.9-3 of the Budget and Finances law the CFO is required to provide the Oneida Business Committee a written fiscal analysis and any input on the potential unbudgeted position, so that the Oneida Business Committee can authorize the unbudgeted position through the adoption of a resolution. [1 O.C. 121.9-3(a)]. This resolution does not provide whether the CFO has provided the Oneida Business Committee a written fiscal analysis and any input on the potential unbudgeted positions. Page 4 of 4 Public Packet 51 of 407 MEMORANDUM I. To: Lisa Rauschenbach From: Keith Doxtator Date: July 20, 2023 Subject: Fiscal Impact for: 5 New positions requested in CHD Estimated Fiscal Impact Summary: Request: Approval of an unbudgeted Payment Administrator position Implementing Agency Estimated Impact Total Estimated Fiscal Impact Comprehensive Housing Division Current Fiscal Year $29,800 Ten Year Estimate $5,434,636 II. Background: The Comprehensive Housing Division (GSD) is requesting 5 positions to be added within the current FY 2023 and for each position to remain into the future. These positions include:  Four Carpenters  One Maintenance Supervisor III. Methodology and Assumptions: Assumptions In discussion with CHD Division Director, Lisa Rauschenbach, I understand all positions are ready to post and fill immediate needs. Assuming BC approval, I will assume these 5 FTE will begin effective for the week of September 11th, and will work for the last three weeks of FY2023. I will assume the following position grades, and that each new employee comes in at 75% of the grade. Here’s the grades and wage used: P.O. Box 365 • Oneida, WI 54155 oneida‐nsn.gov Public Packet 52 of 407   Carpenter – Grade 12, $29.55/hr Maintenance Supervisor – Grade 15, $31.00/hr I will assume a fringe rate of 46%. I will assume an indirect cost rate of 20.44%. I will assume Inflation will grow base salary at 3%/yr. IV. Financial Impact: To add a new position’s salary and fringe expense calculations are as follows: Carpenter (one position) FY 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 TOTAL Salary $61,464 $63,308 $65,207 $67,163 $69,178 $71,254 $73,391 $75,593 $77,861 $80,197 Fringe $28,273 $29,122 $29,995 $30,895 $31,822 $32,777 $33,760 $34,773 $35,816 $36,890 Indirect $12,563 $12,940 $13,328 $13,728 $14,140 $14,564 $15,001 $15,451 $15,915 $16,392 Total $5,902 (Only 3 weeks) $105,370 $108,531 $111,787 $115,140 $118,595 $122,152 $125,817 $129,591 $133,479 $1,076,364 Public Packet 53 of 407 Finance Administration Office Maintenance Supervisor FY 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 TOTAL Salary $64,480 $66,414 $68,407 $70,459 $72,573 $74,750 $76,992 $79,302 $81,681 $84,132 Fringe $29,661 $30,551 $31,467 $32,411 $33,383 $34,385 $35,417 $36,479 $37,573 $38,701 Indirect $13,180 $13,575 $13,982 $14,402 $14,834 $15,279 $15,737 $16,209 $16,696 $17,197 Total $6,192 (Only 3 weeks) $110,540 $113,856 $117,272 $120,790 $124,414 $128,146 $131,991 $135,950 $140,029 $1,129,180 Finally, in FY2024, each area was instructed to budget their vacant positions separately. I’d presume the addition of these 6.5 position would come out of that pool. This would not result in addition expenses within the FY24 budget, but it would reduce the available pool before the process or criteria would be established. For the purpose of this impact statement, I will include the FY24 into the 10‐year consideration, as no matter which part of the budget it comes from, it will remain an expense for the Nation. V. Recommendation: Finance does not provide a recommendation for this request. Rather our aim is to disclose the financial impact and allow the BC to weigh the value to cost among all its priorities. Please contact Finance with any follow up questions. Public Packet 54 of 407 UNBUDGETED POSITION REQUEST Proposed Position Title: CARPENTER Department: MAINTENANCE Division: COMPREHENSIVE HOUSING Name of Supervisor Completing Form: LISA RAUSCHENBACH Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR Date: 8/11/23 General Ledger (GL) #: 001.4261007.000 How is the position being funded?: 6 Tribal Contribution Grand Funded Indirect Income Other If source of funding checked above is “Other” please explain: JUSTIFICATION: 1. Provide specific details for this request and basis for the need for the unbudgeted request. The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property since the original CHD/Land Management merger in November of 2017. Not only does the area lack financial resources to address them, they also lack personnel. This request will assist with having a dedicated focus on addressing the preventative maintenance and other rehabilitation needs. 2. Is this a revenue generating position? If so, please provide specific details. By starting to address general rental updates, CHD will have the ability to start increasing rental rates which will in turn assist in future fiscal year increased rental revenue. 3. Can the duties of this position be realigned to such an extent that the request can be postponed until the next budget review? These positions are not in existence. Currently general rentals are not being serviced except in emergency work order instances. There is a great need for these positions to start addressing the 101 general rentals CHD manages. Public Packet 55 of 407 Unbudgeted Position Request Form Page 2 Analysis Conducted By: Date: (Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.) DETERMINATION: Position Not Needed Duties to be Realigned **Position to be submitted to OBC Agenda **If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request form, and drafted position description. Executive HR Director: Date: GM/OBC Direct Report Approval: Date: Approval requires OBC Resolution: Resolution #: Approval Date: mam/3-20-23 Public Packet 56 of 407 UNBUDGETED POSITION REQUEST Proposed Position Title: CARPENTER Department: MAINTENANCE Division: COMPREHENSIVE HOUSING Name of Supervisor Completing Form: LISA RAUSCHENBACH Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR Date: 8/11/23 General Ledger (GL) #: 001.4261007.000 How is the position being funded?: 6 Tribal Contribution Grand Funded Indirect Income Other If source of funding checked above is “Other” please explain: JUSTIFICATION: 1. Provide specific details for this request and basis for the need for the unbudgeted request. The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property since the original CHD/Land Management merger in November of 2017. Not only does the area lack financial resources to address them, they also lack personnel. This request will assist with having a dedicated focus on addressing the preventative maintenance and other rehabilitation needs. 2. Is this a revenue generating position? If so, please provide specific details. By starting to address general rental updates, CHD will have the ability to start increasing rental rates which will in turn assist in future fiscal year increased rental revenue. 3. Can the duties of this position be realigned to such an extent that the request can be postponed until the next budget review? These positions are not in existence. Currently general rentals are not being serviced except in emergency work order instances. There is a great need for these positions to start addressing the 101 general rentals CHD manages. Public Packet 57 of 407 Unbudgeted Position Request Form Page 2 Analysis Conducted By: Date: (Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.) DETERMINATION: Position Not Needed Duties to be Realigned **Position to be submitted to OBC Agenda **If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request form, and drafted position description. Executive HR Director: Date: GM/OBC Direct Report Approval: Date: Approval requires OBC Resolution: Resolution #: Approval Date: mam/3-20-23 Public Packet 58 of 407 UNBUDGETED POSITION REQUEST Proposed Position Title: CARPENTER Department: MAINTENANCE Division: COMPREHENSIVE HOUSING Name of Supervisor Completing Form: LISA RAUSCHENBACH Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR Date: 8/11/23 General Ledger (GL) #: 001.4261007.000 How is the position being funded?: 6 Tribal Contribution Grand Funded Indirect Income Other If source of funding checked above is “Other” please explain: JUSTIFICATION: 1. Provide specific details for this request and basis for the need for the unbudgeted request. The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property since the original CHD/Land Management merger in November of 2017. Not only does the area lack financial resources to address them, they also lack personnel. This request will assist with having a dedicated focus on addressing the preventative maintenance and other rehabilitation needs. 2. Is this a revenue generating position? If so, please provide specific details. By starting to address general rental updates, CHD will have the ability to start increasing rental rates which will in turn assist in future fiscal year increased rental revenue. 3. Can the duties of this position be realigned to such an extent that the request can be postponed until the next budget review? These positions are not in existence. Currently general rentals are not being serviced except in emergency work order instances. There is a great need for these positions to start addressing the 101 general rentals CHD manages. Public Packet 59 of 407 Unbudgeted Position Request Form Page 2 Analysis Conducted By: Date: (Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.) DETERMINATION: Position Not Needed Duties to be Realigned **Position to be submitted to OBC Agenda **If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request form, and drafted position description. Executive HR Director: Date: GM/OBC Direct Report Approval: Date: Approval requires OBC Resolution: Resolution #: Approval Date: mam/3-20-23 Public Packet 60 of 407 UNBUDGETED POSITION REQUEST Proposed Position Title: CARPENTER Department: MAINTENANCE Division: COMPREHENSIVE HOUSING Name of Supervisor Completing Form: LISA RAUSCHENBACH Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR Date: 8/11/23 General Ledger (GL) #: 001.4261007.000 How is the position being funded?: 6 Tribal Contribution Grand Funded Indirect Income Other If source of funding checked above is “Other” please explain: JUSTIFICATION: 1. Provide specific details for this request and basis for the need for the unbudgeted request. The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property since the original CHD/Land Management merger in November of 2017. Not only does the area lack financial resources to address them, they also lack personnel. This request will assist with having a dedicated focus on addressing the preventative maintenance and other rehabilitation needs. 2. Is this a revenue generating position? If so, please provide specific details. By starting to address general rental updates, CHD will have the ability to start increasing rental rates which will in turn assist in future fiscal year increased rental revenue. 3. Can the duties of this position be realigned to such an extent that the request can be postponed until the next budget review? These positions are not in existence. Currently general rentals are not being serviced except in emergency work order instances. There is a great need for these positions to start addressing the 101 general rentals CHD manages. Public Packet 61 of 407 Unbudgeted Position Request Form Page 2 Analysis Conducted By: Date: (Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.) DETERMINATION: Position Not Needed Duties to be Realigned **Position to be submitted to OBC Agenda **If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request form, and drafted position description. Executive HR Director: Date: GM/OBC Direct Report Approval: Date: Approval requires OBC Resolution: Resolution #: Approval Date: mam/3-20-23 Public Packet 62 of 407 APPLY IN PERSON AT: Human Resource Department 909 Packerland Drive Green Bay, WI 54303 APPLY ONLINE AT: http://oneida-nsn.gov POSITION TITLE: POSITION NUMBER: DEPARTMENT: LOCATION: DIVISION: RESPONSIBLE TO: SALARY: CLASSIFICATION: POSTING DATE: CLOSING DATE: Transfer Deadline: Proposed Start Date: OR MAIL TO: Human Resource Department P.O. Box 365 Oneida, WI 54155-0365 Phone: (920) 496-7900 Fax: (920) 496-7490 Carpenter 02821 Rehabilitation & Modernization N6824 Seminary Rd Oneida WI Comprehensive Housing Rehabilitation & Modernization Supervisor Grade 12 $20.92/Hr. (NEGOTIABLE) Non-Exempt As Soon As Possible EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in initial employment or re-employment. POSITION SUMMARY Construct, renovate, modify and assemble residential and commercial building and structure components. Applicant is required to take carpentry tests and acquire additional classroom training as needed/required. Continuation of this position is contingent upon funding allocations. DUTIES AND RESPONSIBILITIES: 1. Perform all carpentry duties necessary to complete the building of new homes for Comprehensive Housing Division. This will include, but is not limited to: a. Construct residential and commercial buildings according to plans and blueprints. b. Read and interpret plans for carpentry duties for new homes. c. Layout and install bridging, sheathing, insulation and sub-fascia and other phases of work as required. d. Install doors, windows, screens, and other material as required in completing new home projects. e. Put on siding, roofing, perform cement work, install flooring, paint interior of homes, build stairs, cut and frame rafters and do all the general work to finish up the new home. 2. Complete training with regards to federal rules and regulations for construction and of local codes. 3. Perform outdoor work such as landscaping, working the bobcat, using all tools for outdoor work. 4. Adhere to all safety rules and attend updated training as required. 5. Adhere to all Oneida Nation Personnel Policies and Procedures, Departmental Standard Operating Procedures, and Area and Program Strategic Plans and Policies. 6. Maintain strict department security, confidentiality, and quality to meet professional standards of the department. 7. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor. Public Packet 63 of 407 JOB DESCRIPTION Carpenter Page 2 PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 1. Frequently stand, walk, bend/stoop, squat, climb heights, reach above shoulder level, crouch, kneel balance, push and pull. 2. Occasionally sit, crouch, lift and carry up to fifty (50) pounds. 3. Work in inclement weather, hot and cold temperatures. 4. A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment. STANDARD QUALIFICATIONS: 1. Skill in finish carpentry such as hanging doors, installing all types of finish trim to included base, casings and moldings; hanging cabinets upper and base units to include counter tops, installing floor tile and rubber base, taping and finishing drywall, installing shelving and laying out steps, interior and exterior. 2. Ability to read blueprints. 3. Ability to set concrete footings, estimate concrete, and hang drywall. 4. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.) 5. Must be willing and able to obtain additional education and training. 6. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during employment. 7. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation's Gaming Division. 8. A valid driver’s license or occupational driver’s license is required. Must obtain a Wisconsin driver’s license or occupational driver’s license within thirty (30) days of employment if applicant has an out-of-state driver’s license. Must be authorized as eligible to operate a Tribal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment. PREFERRED QUALIFICATIONS: Applicants please clearly state on the application/resume if you meet these qualifications. MINIMUM QUALIFICATIONS: Applicants please clearly state how you meet these qualifications on the application/resume. 1. High School Diploma, HSED Diploma or GED Certification; applicants age fifty (50) and older are exempt from this requirement; three (3) years of work experience in construction residential/commercial carpentry trades to include, estimating labor and material cost, rough carpentry to include layout of walls, rafter and truss layout, installing soffit (metal and wood), roofing, pre-hung doors interior and exterior, and windows; and/or a combination of education and experience may be considered. ITEMS TO BE SUBMITTED: 1. Must provide a copy of diploma, license, degree or certification upon employment. U0712jcV0113kbmU0416wdcU0717wdcU1017jgU0121lhU0621LH Public Packet 64 of 407 UNBUDGETED POSITION REQUEST Proposed Position Title: MAINTENANCE SUPERVISOR Department: MAINTENANCE Division: COMPREHENSIVE HOUSING Name of Supervisor Completing Form: LISA RAUSCHENBACH Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR Date: 8/11/23 General Ledger (GL) #: 001.4261007.000 How is the position being funded?: 6 Tribal Contribution Grand Funded Indirect Income Other If source of funding checked above is “Other” please explain: JUSTIFICATION: 1. Provide specific details for this request and basis for the need for the unbudgeted request. The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property since the original CHD/Land Management merger in November of 2017. Not only does the area lack financial resources to address them, they also lack personnel. This request will assist with having a dedicated supervisor focusing on addressing the preventative maintenance and work order needs. 2. Is this a revenue generating position? If so, please provide specific details. By starting to address general rental updates, CHD will have the ability to start increasing rental rates which will in turn assist in future fiscal year increased rental revenue. 3. Can the duties of this position be realigned to such an extent that the request can be postponed until the next budget review? Currently general rentals are not being serviced except in emergency work order instances. There is a great need for this position to oversee the the work order crew and free up the current Rehab Supervisor to start addressing the vacant units. Public Packet 65 of 407 Unbudgeted Position Request Form Page 2 Analysis Conducted By: Date: (Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.) DETERMINATION: Position Not Needed Duties to be Realigned **Position to be submitted to OBC Agenda **If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request form, and drafted position description. Executive HR Director: Date: GM/OBC Direct Report Approval: Date: Approval requires OBC Resolution: Resolution #: Approval Date: mam/3-20-23 Public Packet APPLY IN PERSON AT: 66TO: of 407 OR MAIL Human Resource Department P.O. Box 365 Oneida, WI 54155-0365 APPLY ONLINE AT: http://oneida-nsn.gov Phone: (920) 496-7900 Fax: (920) 496-7490 Human Resource Department 909 Packerland Drive Green Bay, WI 54303 POSITION TITLE: POSITION NUMBER: DEPARTMENT: LOCATION: DIVISION: RESPONSIBLE TO: SALARY: CLASSIFICATION: POSTING DATE: CLOSING DATE: Transfer Deadline: Proposed Start Date: Maintenance Supervisor 02810 Maintenance N6824 Seminary Rd. Oneida, WI Comprehensive Housing Area Manager – Residential Rentals & Outreach Grade 15 $23.53/Hr. (NEGOTIABLE) Non-Exempt As Soon As Possible EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in initial employment or re-employment. POSITION SUMMARY This position is responsible for all aspects of maintenance including overseeing the maintenance staff for the Comprehensive Housing Division. Incumbent will have basic knowledge in all maintenance areas such as heating, plumbing, electrical, carpentry, and mechanical. Continuation of this position is contingent upon funding allocations. DUTIES AND RESPONSIBILITIES: 1. Maintain knowledge of Housing policies as they affect rentals and homeownership units. 2. Maintain knowledge of OSHA and safety policies and ensure that the staff are properly trained. 3. Develop, implement, and monitor Department Standard Operating Procedures for the Maintenance Department. 4. Supervise the activities of staff to include, hiring, orientation, scheduling, training, motivating, mentoring, approving KRONOS, and corrective actions. 5. Work closely with Resident Services to stay on top of pending vacancies and/or maintenance work that needs to be completed. 6. Review, prioritize and assign work orders and projects. Assist maintenance crew on job sites as needed/required. 7. Assist Resident Services with move-in and yearly inspections of homes. 8. Submit monthly reports and attend weekly staff meetings with updates as needed/required. 9. Practice excellent customer service skills at all times to include, but not limited to, addressing customer and employee needs courteously and promptly. 10. Adhere to all Oneida Nation Personnel Policies and Procedures, Departmental Standard Operating Procedures, and Area and Program Strategic Plans and Policies. 11. Maintain strict department security, confidentiality, and quality to meet professional standards of the department. 12. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor. Public Packet 67 of 407 JOB DESCRIPTION Maintenance Supervisor Page 2 PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 1. Occasionally sit, stand, walk, bend/stoop, climb heights, reach above shoulder level, kneel, balance, crawl, push/pull, and carry/lift to fifty (50) pounds. 2. Repetitive movements with both feet and hands. 3. A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment. STANDARD QUALIFICATIONS: 1. Skill in organizational management. This requires the incumbent to plan, organize, and schedule priorities efficiently and effectively, meet strict deadlines, and successfully cope with challenging situations and conditions. 2. Skill in interpersonal relations. Must be tactful and mature with the ability to work with a wide variety of personalities demonstrating objectivity, respect, courtesy maturity and patience. 3. Knowledge of carpentry, plumbing and electrical maintenance. 4. Ability to operate machinery such as riding lawn mower, bobcat, and snow blower/snowplow. 5. Ability to communicate verbally and in writing in diverse and challenging situations with the ability to process information effectively, identify and define problems, and make objective decisions. 6. Ability be dependable, conscientious and possess the ability to develop and implement complex processes and procedures with minimum direction. 7. Must be able to work a flexible schedule as emergencies arise to include nights, weekends, and holidays. 8. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.) 9. Must be willing and able to obtain additional education and training. 10. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during employment. 11. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation’s Gaming Division. 12. A valid driver’s license or occupational driver’s license is required. Must obtain a Wisconsin driver’s license or occupational driver’s license within thirty (30) days of employment if applicant has an out-of-state driver’s license. Must be authorized as eligible to operate a Tribal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment. PREFERRED QUALIFICATIONS: Applicants please clearly state on the application/resume if you meet these qualifications. 1. A Journeyman’s Tradeworker Card. 2. A class four (4) Powers Engineer’s License or higher and a universal HVAC license. Must maintain and renew License as a condition of employment. MINIMUM QUALIFICATIONS: Applicants please clearly state how you meet these qualifications on the application/resume. 1. High School Diploma, HSED or GED; applicants age fifty (50) and older are exempt from this requirement; five (5) years previous maintenance experience; one (1) year of supervisory experience; experience must include, developing goals and objectives and monitoring budgets; previous experience with carpentry, plumbing and electrical systems in a large multipurpose facility; and/or a combination of education and experience may be considered. ITEMS TO BE SUBMITTED: 1. Must provide a copy of diploma, license, degree or certification upon employment. U061610ANU0416wdcU1017jgU0221lh Public Packet 68 of 407 Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community... Business Committee Agenda Request 1. Meeting Date Requested: 8/22/23 2. Session: ‫ ܆‬Open ‫ ܆‬Executive – must qualify under §107.4-1. Justification: Choose or type justification.  Requested Motion: ‫ ܆‬Accept as information; OR(QWHUWKHUHTXHVWHGPRWLRQUHODWHGWRWKLVLWHP Approve Resolution for OYLI to have one time payment from EDDCD for Startup.  Areas potentially impacted or affected by this request: ‫ ܆‬Finance ‫ ܆‬Law Office ‫ ܆‬Gaming/Retail ‫ ܆‬Other: ‫ ܆‬Programs/Services ‫ ܆‬MIS ‫ ܆‬Boards, Committees, or Commissions 5. Additional attendees needed for this request: 1DPH7LWOH(QWLW\25&KRRVHIURP/LVW Revised: 11/15/2021 Page 1 of 2 Public Packet 69 of 407  Supporting Documents: ‫ ܆‬Bylaws ‫ ܆‬Contract Document(s) ‫ ܆‬Correspondence ‫ ܆‬Draft GTC Notice ‫ ܆‬Draft GTC Packet ‫ ܆‬E-poll results/back-up ‫ ܆‬Other: ‫ ܆‬Fiscal Impact Statement ‫ ܆‬Law ‫ ܆‬Legal Review ‫ ܆‬Minutes ‫ ܆‬MOU/MOA ‫ ܆‬Petition ‫ ܆‬Presentation ‫ ܆‬Report ‫ ܆‬Resolution ‫ ܆‬Rule (adoption packet) ‫ ܆‬Statement of Effect ‫ ܆‬Travel Documents  Budget Information: ‫ ܆‬Budgeted – Tribal Contribution ‫ ܆‬Unbudgeted ‫ ܆‬Other: ‫ ܆‬Budgeted – Grant Funded ‫ ܆‬Not Applicable  Submission: Nishimoto, Analyst Name, Title/EntityBusiness OR Choose from Authorized Sponsor: Justin Primary Requestor:  Revised: 11/15/2021 Page 2 of 2 Public Packet 70 of 407 MEMO To: Oneida Business Committee From: Economic Development, Diversification, and Community Development Tea [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3A033080649d22ee1a. Public record. Not legal advice.