# The Little Traverse Bay Bands of Odawa Indians, a federally Recognized Indian Tribe, invites your business to > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Alittle_traverse%3A5bfa0d2f3073701e ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text INVITATION TO BID August 26, 2026 The Little Traverse Bay Bands of Odawa Indians, a federally Recognized Indian Tribe, invites your business to submit a proposal for assistance with the LTBB Carbon Pollution Reduction Plan paid for through the EPA Climate Pollution Reduction Grant (CPRG). Included with this letter are: 1.) Provisions governing this ITB. 2.) For questions regarding bidding procedure or submittals, contact Mandy Szocinski by email at mszocinski@ltbbodawa-nsn.gov or by phone at 231-242-1439. 3.) For project specific questions contact Caroline Moellering, the LTBB Environmental Services Manager, who can be reached by e-mail - cmoellering@ltbbodawa-nsn.gov. 4.) For more information about the EPA Climate Pollution Reduction Grant (CPRG), go to: https://www.epa.gov/inflation-reduction-act/climate-pollution-reduction-grants Thank you for your interest. Sincerely, Mandy Szocinski Mandy Szocinski Accounting Page 1 of 4 I. BIDS DUE A. All bids must be received by Mandy Szocinski in the Accounting Department by September 11, 2026 no later than 3:00pm prevailing local time. Submittals received after deadline will not be considered. B. Bids will be accepted in the following methods: 1. By E-Mail: mszocinski@ltbbodawa-nsn.gov 2. U.S. Mail to: Little Traverse Bay Bands of Odawa Indians Attn: Mandy Szocinski 7500 Odawa Circle Harbor Springs, MI 49740 C. Any questions regarding the bid process may be directed to Mandy Szocinski, at 231-242-1439. II. SCOPE The Little Traverse Bay Bands of Odawa Indians (LTBB) Environmental Services Program is the recipient of a US Environmental Protection Agency (EPA) Climate Pollution Reduction Grant (CPRG). The CPRG program provides support to develop and implement plans for reducing greenhouse gas emissions and other harmful air pollution. Section 60114 of the Inflation Reduction Act. With this support states, municipalities, air pollution control agencies, and tribes can develop and implement strong, local greenhouse gas reduction strategies. LTBB is seeking a contractor to assist with a Carbon Pollution Reduction Plan (CPRP). A. Objective 1: a) Collaborate with LTBB Environmental Staff to update and simplify the existing Climate Pollution Reduction Planning (CPRP) Quality Assurance Project Plan (QAPP). b) Update LTBB’s existing Climate Pollution Reduction Plan (currently called LTBB’s Comprehensive Climate Action Plan, or CCAP) with new data gathered from 2026 waste characterization studies, energy audits, etc. B. Objective 2: a) Collaborate with LTBB Environmental Staff to create an Energy Audit QAPP. b) Conduct at least one ASHRAE level 1 energy audit, and one level 2 energy audit with LTBB staff at LTBB buildings and communicate results for incorporation into LTBB’s CCAP. C. Objective 3: a) Collaborate with ESP to create a Waste Characterization Study QAPP. b) Conduct at least one waste characterization study at an LTBB building with LTBB staff and communicate the results for incorporation into LTBB’s CCAP. D. All work must be completed and final invoices submitted by 12/31/2026. E. Proposals must outline the cost of each objective separately. F. Bidders may bid on only one, two or all three objectives. III. QUALIFICATIONS A. Must not appear as listed as parties that are excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency's codification of the Common Rule for Nonprocurement suspension and debarment. B. The Parties understand that LTBB has enacted a statute, WOS 2012-008, the Sex Offender Registration and Notification Statute, to fulfill the obligations of sex offender registration and notification. All contractors, including their employees including all subcontractors and their employees that are sex offenders that are mandated to register are required to update their registry with the LTBB Law Enforcement when working on sites under the jurisdiction of LTBB. C. Indicate number of years of experience with similar projects. D. Three references required. Page 2 of 4 IV. PREFERENCES FOR CONTRACTOR A. Native American Preference shall apply. 1. Citizens of the Little Traverse Bay Bands of Odawa Indians, 2. Citizens of Other Federally Recognized Tribes, as certified by the Bureau of Indian Affairs B. Special consideration shall also be given to firms proven to be minority owned and/or classified as small business, see item 4 of “Bid Package” submittal for documentation needed. C. Knowledge of and/or experience with Anishinabe Cultures will be preferred. V. INSURANCE REQUIREMENTS The Contractor must meet and agree to maintain during the term of the Contract, the following insurance coverage as required by law. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. A. The Contractor shall carry Worker’s Compensation and Employer’s Liability Insurance Coverage. B. The Contractor shall be responsible for insuring all its vehicles, equipment, tools and all materials which it may use at the work site during contract period. LTBB shall not be responsible for any loss or damage to the Contractor’s vehicles, equipment, tools and materials. C. The Contractor shall procure and maintain during the term of the contract Commercial General Liability Insurance on an “occurrence basis” with limits of liability of not less than $1,000,000 limit per claim with at least an aggregate annual of $2,000,000, for Personal injury. Bodily injury and Property Damage Coverage shall include the following extensions: 1.) Contractual Liability; 2.) Products and Completed Operations Coverage; 3.) Independent Contractors Coverage; and 4.) Broad Form General Liability Extensions or equivalent. D. The Contractor shall maintain Vehicle Liability Coverage, and Michigan No-Fault coverages including all owned, non-owned, and hired vehicles, of not less than $1,000,000 per claim with at least an aggregate annual of $2,000,000. The Contractor will provide certificate(s) of insurance coverage prior to start of contract term. E. If any of the above coverage expires during the term of the contract, the Contractor’s insurer shall deliver renewal certification and/or policies to: Little Traverse Bay Bands of Odawa Indians, Accounting Contracts Personnel, and 7500 Odawa Circle, Harbor Springs, Michigan 49740. VI. FUNDING REQUIREMENTS This project is 100% funded with funds available through US Environmental Protection Agency Region 5, Air and Radiation Division, Climate Pollution Reduction Grant (CPRG). Contractors submitting bids and awarded this project MUST comply with any Special Terms and Conditions the grantor may require. Any Requirements will be listed in section II SCOPE. VII. CONTRACT AWARD A team from LTBB will evaluate the bids and decide to award the contract to one or more of the most responsive bidder(s) based on cost and location. Native American Preference shall apply. The award may be split, at the LTBB’s discretion, between two (2) or more contractors to better service specific locations. LTBB may determine that the rejection of all bids is in the best interest of LTBB. LTBB will not pay for any information herein requested, nor is it liable for any costs incurred by the bidder. BID PACKAGE Responses must be in the format listed below along with any supplemental documentation which is required to meet criteria of this request. Confine submissions to those matters sufficient to define its proposal and to provide adequate Page 3 of 4 basis for the Little Traverse Bay Bands of Odawa Indians to evaluate the proposal. Incomplete responses will not be considered. 1. Introduction a. Letter briefly state the understanding you have of the work to be done stating subject is in response to this invitation b. Company Profile including the name, title, address, telephone number, name of contact person, and date c. Key staff who will perform the tasks for this project d. List of References (minimum of 3) e. List and provide contact information for any subcontractors for the project. f. List similar projects with dates and contact information 2. Work Plan – describe in detail the tasks, timeline and deliverables to complete the project as it relates to the Scope of Services. Include equipment and/or technologies to be used. Clearly indicate which tasks will be completed by subcontractors (if applicable). 3. The total fixed cost of the services for the Contract term as noted in Section II of this invitation and below: a. Objective 1 b. Objective 2 c. Objective 3 4. Documentation Required for Preferences Listed in Section IV—All things being equal, the following types of firms would receive special consideration, in the award of this contract: • Indian Owned— Indian owned is defined as, at least 51% Indian owned & controlled by person(s) of certified (federally recognized) Native American heritage; SBA or Tribal certification required. • Minority Owned— Minority owned is a firm that is at least 51% owned and controlled by a minority and so documented; SBA 8-a certification required. • Small Business— Small business for this purpose is firm doing less than $2 million annually as verified by gross receipts, SBA certification required. 5. A copy of the Certificates of Insurance for the Contract term as noted in Section V of this invitation. Evaluation Scale (Total Possible Points = 100) Proposals shall be evaluated on the point scale listed below. Point values to be awarded on a sliding scale based upon proposal information provided and total point values in each category are not guaranteed. Qualifications and experience of staff dedicated to this project Method and Approach meets LTBB Needs Experience working with Tribal Citizens Quality of work, Past Performance (references) Timeframe for start and completion of project Total cost Native American Owned (LTBB 20 points- other Tribes 10 points – none 0) Non-Native Minority, Women, Disabled, Registered Small Business or Veteran Owned Total Score Page 4 of 4 10 15 10 10 10 20 5 100 --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Alittle_traverse%3A5bfa0d2f3073701e. Public record. Not legal advice.