# OTTAWA anp CHIPPEWA INDIANS > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Agrand_traverse%3Aeb02ebed701a9c47 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text APPENDIX 1 TRIBAL LEGISLATURE MOTION / RESOLUTION GRAND TRAVERSE BAND OF OTTAWA anp CHIPPEWA INDIANS Tribal Council Special Session November 27, 2002 — 10:00 A.M. Tribal Administration Building, Peshawbestown, MI Il. Unfinished Business A. Approval of GTB Housing Occupancy Policy, with Changes MOTION TO APPROVE GTB HOUSING OCCUPANCY POLICY, WITH THE REVISIONS DISCUSSED MOTION MADE BY COUNCILOR BENNETT, SUPPORTED BY VICE CHAIR CONCANNON . 6-FOR, 0-AGAINST, 0-ABSTAIN, 0-ABSENT Motion carries |, Mary Lassaline, certify that the above motion was made and adopted at the Tribal Council Special Session held on November 27, 2002 at the Tribal Administration _ Building Aree Xn. ee 22-2 —06 2 ‘Mary Lassaline Date Tribal Council Transcriptionist GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS GTB TRIBAL LEGISLATURE RESOLUTION NO. 2002-00 HOUSING DEPARTMENT OCCUPANCY POLICY BE IT ORDAINED BY THE LEGISLATURE OF THE GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS: WHEREAS, the Grand Traverse Band acts through its Tribal Legislature to provide affordable housing opportunities for qualified families, in a safe and healthy environment; and WHEREAS, there needs to be equitable procedures in place to govern the occupancy standards for individuals residing in housing units managed by the GTB Housing Department; NOW, THEREFORE BE IT RESOLVED BY THE LEGISLATURE OF THE GRAND TRAVERSE BAND OF OTTA WA AND CHIPPEWA INDIANS, that it accepts and adopts the Housing Department's Occupancy Policy, which shall govern Occupancy Standards for all Housing Assistance Programs under management with an effective date of: and BE IT FURHTER RESOLVED, that the Tribal Legislature reserves the right to make amendments to the Occupancy Policy, as deemed necessary, for the good of the community. CERTIFICATION The Grand Traverse Band Tribal Council does hereby certify that a meeting, duly called, noticed and convened on this day o 9902, where a quorum was present, this —___ action was duly adopted by a vote of AYES, NAYS, and ABSTENTIONS ABSENT. Robert Kewaygoshkum, Tribal Chairman (Date) Grand Traverse Band of Ottawa and Chippewa Indians _, Tribal Secretary (Date) Grand Traverse Band of Ottawa and Chippewa Indians APPENDIX 2 RULES OF OCCUPANCY HOUSING DEPARTMENT POLICY on OCCUPANCY RULES OF OCCUPANCY (Updated: ) Rules of Occupancy 06/01/01 INTRODUCTION The Rules of Occupancy are to be used as guidelines for ALL Rental and Homeownership units managed by the Grand Traverse Band Housing Department. The purpose of the Rules of Occupancy is to protect the tribe’s investment as well as your safety. The guidelines, outlined here, are an abbreviated version of those found in the Housing Departments Occupancy Policy and are to.be observed by ALL clients, ALL client family members, and ALL client guests. Furthermore, it is the responsibility of the client to ensure that his / her family, friends, and guests abide by these Rules of Occupancy. Failure, on the part of the client to abide by the Rules of Occupancy is grounds for Termination of the Rental Lease / Homebuyer (MHOA) Agreement. Housing Department management shall ensure that this document is updated, as needed, so that the most current information is available to its clients. ~The Housing Department Office is located at 11244 E. Ki-Dah-Keh Mi-kun Rd. The office is open and staffed from Monday to Friday, 8:00 a.m. to 5:00 p.m. Housing Department staff can be reached through the Receptionist at (231) 271-4473 or by FAX at (234) 271-2025. Rules of Occupancy 06/01/01 14. ACCESS TO UNITS Clients are required to allow Housing Department staff into their dwelling units for the purposes of conducting * Official Business’. Examples of “Official Business’, which require access to the dwelling unit, are: Inspections, Home Visits and Maintenance. 2. BURNING Clients are NOT allowed to burn items outside or on the yard around / adjacent to their dwelling unit. This includes, but is NOT limited to, the following items: Branches, Brush, Dried Grass, Garbage, Leaves, Tires, Wood, etc. 3. BUSINESSES WITHIN THE HOME Rental Programs. Clients in the Rental Programs may NOT utilize their dwelling units for any type of “in-home” or “outdoor’ business venture. Mutual Help Program. Clients in the Mutual Help program MAY, under certain conditions, utilize their dwelling unit for “in-home” business ventures or their dwelling unit property for “outdoor’ business ventures. Mutual Help clients, who desire to operate a “smailf business, from their dwelling unit, are required to submit a formal WRITTEN request to the Housing Department Director before the business venture may be started. 4. CHANGES TO WRITTEN AGREEMENTS The Rental Lease / Homebuyer (MHOA) Agreement (as applicable) evidence the entire agreement between the Housing Department and the client. At a minimum, the Housing Department shall review the Rental Lease / Homebuyer (MHOA) Agreement annually to determine if any changes are necessary. Changes could become necessary due to changes in Federal, State, or Tribal Laws / Regulations that affect housing. Rules of Occupancy 06/01/01 nt determines that changes to the In the event the Housing Departme they shall be done Rental Lease Agreement / MHOA are necessary, through a formal review / approval process. o the Rental Lease / Homebuyer (MHOA) Agreement can be NDUM or by completely REISSUING a corrected / (MHOA) Agreement. Changes t published as an ADDE updated version of the Rental Lease / Homebuyer [{ CONTINUE ON USING THIS FORMAT ]] [f TO COMPLETE YOUR RULES OF OCCUPANCY]] [[ THIS SHOULD BE GIVEN TO EACH CLIENT]] APPENDIX 3 ‘Sample Letter RECEIPT FOR THE RULES OF OCCUPANCY RECEIPT FOR RULES OF OCCUPANCY I, and understanding of the Grand Traverse Band do hereby acknowledge receipt n, entitled “Rules of Occupancy’. Housing Department’s publicatio (Date) (Signature - Head of Household) ther) (Date) (Signature - Spouse / Significant Other) Distribution: Original to Housing Department File Copy to Client GTBHD Form Letter # 59 04/02/02 APPENDIX 4 Sample Letter NOTIFICATION OF SCHEDULED INSPECTION Grand Traverse Band of Ottawa and Chippewa Indians Housing, Department IX 2605 N. West Bayshore Dr. Peshawbestown, MI 49682 Office: 231/271-4473 Fax: 23 1/271-2025 Ottay, A versonnn a R \2 "4 Said on aoe sete wee (Name of Client) NOTIFICATION ; = oe, 2OF oe INSPECTION City, State, ZIP) oe Dear (ate) Pursuant to the Grand Traverse Band Housing Department (GTBHD) Maintenance Policy, we are required to inspect each unit, for a variety of reasons, on a periodic basis. The purpose of these inspections is to identify any deficiencies or tenant caused damages that may exist in the dwelling unit. As per your lease agreement, you are responsible for and agreed to make repairs of damages to the unit caused by you, your family or guests. You are also reminded that damages shall not be attributed to “vandalism” unless they were reported to the police and you provided a copy of the Incident Report to GTBHD Management within seventy- two (72) of the vandalism. In accordance with our Maintenance Policy, we are required to provide you with at a written notice of the pending inspection at lease two (2) business days in advance. GTBHD MAINTENANCE PERSONNEL WILL CONDUCT A ANNUAL [] INTERIM [] MOVE-IN [] MOVE-OUT INSPECTION INSPECTION | INSPECTION INSPECTION HOUSE NO. LOCATION DATE APPROXIMATE TIME It is our intent to follow the schedule set forth in this notice, however, in the event emergency maintenance calls arise, the schedule may be changed. If a change is necessitated, you will be notified of the change. We thank you for your cooperation on this very important matter. Sincerely, Dennis Jacko, Resident Specialist Housing Department ce: Maintenance File, Client File ; GWTHD Form Letter # 44 01/01/01 sen orn TDG CHARLEVOIX LEELANAU BENZIE MANISTEE ANTRIM APPENDIX 5 Sample Letter NOTIFICATION | of EMERGENCY ENTRY of Ottawa and Chippe a vy Onttg, Extblished RAY Cee euitteo SOS Office: 231/271 -4 Grand Traverse Band Housing, Department IX 2605 N. West Bayshore Dr. Peshawbestown, MI 49682 473 Fax: 231/271-2025 wa Indians ————— (Name of Client) NOTIFICATION ; ee — ~ OF | : (Address) —_ a a EMERGENCY ENTRY Gary, State, ZIP) ———— Dear (Date) The purpose of this notice is to advise you that we made “Emergency Entry’ to your tigating a si ling unit. uant to t dwelling unit for the purpose of inves safety / welfare of the occupants / dwe answer at the door. This was done purs Department (GTBHD) Occupancy Policy. The reas Dog’s Barking In Unit C] Smoke Coming From Unit C] Fire / Flames Coming From Unit C] [] Law Enforcement Request tuation of grea Entry was made becau he Grand Traverse t concern to the health / se there was no Band Housing on for entry is indicated below: Entry Door(s) Broken / Kicked In Window(s) Broken Out Water Coming From Unit Date / Time of Entry was: / Name(s) of Individuals Entering the Unit were: Police / Fire Department Personnel were called: [] YES [] NO What was done while in the unit: Date / Time unit was secured: Other Comments: (Housing Staff Signature) (Housing Staff Signature) (Housing Staff Signature) cc: Maintenance File, Client File Ar CITART EFVOTX LEELANAU GTBHD Form Letter # 59 04/01/02 ANTRIM BENZIE MANISTEE APPENDIX 6 Sample Form PERMISSION TO ENTER PERMISSION TO ENTER do hereby give the Grand Traverse Band Housing Department permission to enter my home, when either I, my spouse (significant other) or other adult household members are NOT at home when entry must be gained. This permission is being granted in accordance with the Housing Department’s Maintenance and Occupancy Policies. It is intended to allow Housing Department personnel entry to the dwelling unit for the purposes of conducting “scheduled” Inspections and / or to perform “scheduled” routine or preventive maintenance tasks inside the unit. | also authorize the reproduction of this form. This permission is valid for a period of one year from date of execution. (Head of Household) (Date) (Spouse / Significant Other) (Date) Distribution: Original to Clients Resident Services File Copy to Clients Maintenance Division File Copy to Client GTBHD Form # 60 04/01/02 APPENDIX 7 Sample Letter NOTIFICATION | of REVIEW HOME BASED BUSINESS REQUEST Grand Traverse Band of Ottawa and Chippewa Indians Housing, Department IX 2605 N. West Bayshore Dr. Peshawbestown, MI 49682 Office: 231/271-4473 Fax: 231/271-2025 Ottaw, 229999 Ip, Ay %, ~~” NOTIFICATION (Name of Client) a eae OF LS | _ BUSINESS (Address) REQUEST REVIEW S (City, State, ZIP) (Date) Dear : This letter serves to acknowledge receipt of your request to operate a business within you dwelling unit, which you submitted on , 2001. Your request was reviewed by the Legislative Committee on Housing at their regularly scheduled meeting, which was held on , 2002. During that meeting, it was the recommendation of the Housing Committee to: [] Approve your Request C] Disapprove your Request. The reason(s) for disapproval were: If you have any questions, please feel free to call (231) 271-4473. Sincerely, Chairman, Legislative Cornamittee on Housing cc: Client File G'VYHD Form Letter # 55 04/01/01 Larn TN AVERGE CHARLEVOIX LEELANAU BENZIE MANISTEE ANTRIM APPENDIX 8 Sample Letter NOTIFICATION of CHANGE | to. THE LEASE AGREEMENT Grand Traverse Band of Ottawa and Chippewa Indians . Housing, Department IX . 2605 N. West Bayshore Dr. Peshawbestown, MI 49682 Office: 231/271-4473 Fax: 231/271-2025 Establi ‘a, 4 1980 meLTYYY Yi S$ NOTIFICATION ~ (Name of Client) oh. f OF Ss __ CHANGE TO aaa LEASE AGREEMENT (City, State, ZIP) Dear , (Date) This letter serves to advise you that there has been a change your Rental Lease / Homebuyer (MHOA) Agreement. This change was recommended for approval by the Legislative Committee on Housing at their regularly scheduled meeting, which was held on , 2002. It was subsequently adopted by the Grand Traverse Band Tribal Council at their regularly scheduled meeting, which was held on , 2002. This change goes into effect on , 2002. A copy of the change is provided to you for your information / review (see attachment). If you have any questions, please feel free to call (231) 271-4473. Sincerely, Bonnie L. Inman, Director atch: Lease Change Housing Department cc: Client File GWTHD Form Letter # 56 04/01/01 rar om atrrMNaTr ATTADT RVOTY TRERTANATI BENZIE MANISTEE ANTRIM APPENDIX 9 Sample Form MUTUAL HELP ANNUAL STATEMENT Sheet1 ANNUAL STATEMENT TO MUTUAL HELP PARTICIPANT THE GRAND“FRAVERSE BANDAHOUSING: DEPARTMENT _ ‘IPROJECT: WI 999 - 04 HOME BUYER: Allen Bigsky ’ BALANCE AS OF NUMBER: INITIAL PURCHASE PRICE (Amount listed for month & Year of payoff - Located at upper right corner) . CREDITS TOWARD PURCHASE PRICE AIC 2171 MONTHLY EQUITY PAYMENT (Amount in home buyers Mepa Account) AIC 2172 VOLUNTARY EQUITY PAYMENT A/C REFUNDABLE MH RESERVE (Cash contribution made by home buyer) AIC 2914 UN-REFUNDABLE MH RESERVE © (Land or work contribution made by home buyer) AIC 2165 TAX AND INSURANCE RESERVE AIC 2166 MAINTENANCE RESERVE » CREDIT TOWARD PURCHASE PRICE (Add lines 2 through 7 = line 8) CURRENT AMORTIZATION SCHEDULE AMOUNT - $57,671.95 $ 2,883.60 Dec-00 (MM YY) 99-999-004 / 0092-01 Spread sheet statement 2) $ 2,653.46 12/31/2000 . MM/DDIYY 3) $ 69.92 Possible Interest earned 9-00 to 12-00 4 _ 5) Cash Land / Work 6) 7 $ - ly $ 2,723.38]. ACCOUNTS RECEIVABLE (ADMIN) (Amount owed yet to Admin) (Amount to be taken from Mepa to pay Admin) TOTAL CREDITS TOWARD PURCHASE PRICE (Minus line 9 from line 8 = line 10) ACQUISITION PRICE AS OF ABOVE DATE (Minus line 10 from line 1 = line 11) Mary Otterman - Mutual Help Counselor [> $ - and admin pymt were made monthly | = 90.00 Month(s)X 0 If arrears were paid in full 1) $2,723.38 [1 $ 160.22 | 4/15/2001 Calculation completed by Date completed Reviewed and approved by Date approved Page 1 APPENDIX 10 Sample Letter NOTIFICATION Of PENDING CONVEYANCE Grand Traverse Band of Ottawa and Chippewa Indians Housing, Department IX 2605 N. West Bayshore Dr. Peshawbestown, MI 49682 Office: 231/271-4473 Fax: 231/271-2025 ablished , 1980 sap? 5) “anne ue Est (Name of Client) . NOTIFICATION aa PENDING a ‘CONVEYANCE (City, State, ZIP) Dear (patsy This letter serves to advise you that you are nearing the end of the term for your Mutual Help and Occupancy Agreement (MHOA) which means, the home will be conveyed to. you shortly. The following information is provided to help you prepare for that Conveyance of Title. Balance Sheet: A balance sheet, showing the amount still owed, is attached for your review / information. Date: The anticipated pay off date for your home is , 2002. Associated Costs: Those costs, that have been checked, are applicable to the conveyance of your home. It is your responsibility to pay for these items. [] Attomey Fees C] Closing Costs [] Credit Report C] Field Survey L] Financing Fees CJ Inspections L] Mortgage Loan CJ Recording Fees LJ Title Examination Discount C] Title Insurance LC] Transfer Taxes Counseling. Pre-Closing Counseling is available, upon request. Homeowners Insurance: Proof (i.e., a copy of the Policy or the Binder) showing that you have secured one years worth of paid Homeowners Insurance is required. This should be provided to the Housing Department at least one (1) week prior to the scheduled closing date. If you have any questions, please feel free to call (231) 271-4473. Sincerely, (Resident Services Staff Signature) atch: Balance Sheet ce: Client File GWTHD Form Letter # 56 04/01/01 ee yYUMT AXTATT PDENTITIF MANTSTRR ANTRIM --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Agrand_traverse%3Aeb02ebed701a9c47. Public record. Not legal advice.