# ACF-118A; OMB Approval Number: 0970-0198

> Briefs, arguments, decisions, and more.

URL: https://www.frixlaw.com/law-library/documents/tribal%3Acowlitz%3Acfbde380afc7fd09

## Record

- **Collection:** Tribal code
- **Document type:** Tribal code

## Text

ACF-118A; OMB Approval Number: 0970-0198
Expiration Date: 4/30/2025
The Paperwork Reduction Act of 1995 (Public Law 104-13)
Through this information collection, ACF is gathering data on the Tribal Lead Agency’s grant program to
understand the design and effectiveness of the program and to inform technical assistance needs. Public
reporting burden for this collection of information is estimated to average 120 hours per response for Part I (for
all Tribal Lead Agencies) and 24 hours per response for Part II (for medium and large Tribal Lead Agencies),
including the time for reviewing instructions, gathering and maintaining the data needed, reviewing the collection
of information. This collection of information is required to retain a benefit (Pub. L. 105-285, section 680(b) as
amended). An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently
valid Office of Management and Budget (OMB) control number. The OMB # is 0970-0198 and the expiration date
is 04/30/2025. If you have any comments on this collection of information, please contact Meryl Barofsky, Office
of Child Care, by email at Meryl.Barofsky@acf.hhs.gov.

Child Care and Development Fund
for
Tribal Lead Agency: Cowlitz Indian Tribe
FFY 2023–2025
Plan Status: Approved as of 2023-05-24 20:57:43 GMT
This Plan describes the Child Care and Development Fund (CCDF) program to be administered by the Tribal
Lead Agency for the period from 5/1/2023 to 9/30/2025. As provided for in the applicable statutes and
regulations, the Tribal Lead Agency has the flexibility to modify this program at any time, including amending
the options selected or described herein.
For purposes of simplicity and clarity, the specific provisions printed herein of applicable laws and regulations are
sometimes paraphrases of, or excerpts and incomplete quotations from, the full text. The Tribal Lead Agency
acknowledges its responsibility to adhere to them regardless of these modifications.

1

Contents
Introduction and How To Approach Plan Development
1 Define CCDF Leadership and Coordination With Relevant Systems
1.1 Tribal CCDF Applicant
1.2 Designated Tribal Lead Agency
1.3 Administration Through Contracts or Agreements
1.4 Consultation in the Development of the Tribal CCDF Plan
1.5 Indian Child and Indian Reservation or Service Area (AUTO FILLED FROM APPENDIX 1
SUBMISSION)
1.6 Child Count
1.7 Types of CCDF Providers
1.8 Coordination of Services
1.9 Program Integrity and Accountability
1.10 Disaster Preparedness and Response Plan
2 Establish Standards and Monitoring Processes To Ensure the Health and Safety of
Child Care Settings
2.1 Overview of Health and Safety Standards and Monitoring
2.2 Health and Safety Standards and Training Requirements for CCDF Providers
2.3 Monitoring and Enforcement Policies and Practices for CCDF Providers
2.4 Exemptions for Relative Providers
2.5 Comprehensive Background Checks
3 Supporting Continuous Quality Improvement
3.1 Quality Improvement Goals and Activities
3.2 Supporting Training and Professional Development of the Child Care Workforce With CCDF
Quality Funds
4 Tribal Lead Agencies With Small Allocations Only—Direct Services
4.1 Direct Child Care Services Offering
5 Provide Stable Child Care Financial Assistance to Families (Tribal Lead Agencies With
Medium and Large Allocations)
5.1 Eligible Children and Families
2

5.2 Application and Eligibility Determination/Redetermination Process
5.3 Improving Access for Vulnerable Children and Families
5.4 Family Contribution to Payments
6 Ensure Equal Access to Quality Child Care for Low-Income Children (Tribes with
Medium and Large Allocations)
6.1 Description of Direct Child Care Services
6.2 Assessing Child Care Market Rates
6.3 Establishing Adequate Payment Rates
6.4 Implement Generally Accepted Payment Practices and Ensure Timeliness of Payments
7 Promote Family Engagement Through Outreach and Consumer Education (Tribal Lead
Agencies with Medium and Large Allocations)
7.1 Parental-Complaint Process
7.2 Consumer Education for Families, Providers, and the Public
7.3 Monitoring and Enforcement Policies and Practices for CCDF Providers
7.4 Additional Consumer and Provider Education
7.5 Procedures for Providing Information on Developmental Screenings
7.6 Consumer Statement for Families Receiving CCDF Program Funds
Triennial Child Count Declaration
Tribal Early Learning Initiative

3

Introduction and How To Approach Plan Development
The Child Care and Development Fund (CCDF) program provides resources to state, territory, and Tribal
Lead Agencies that enable low-income parents to work or pursue education and training so that they can
better support their families and can promote the learning and development of their children. The CCDF
program also provides funding to enhance the quality of child care for all children. On November 19,
2014, the Child Care and Development Block Grant (CCDBG) Act of 2014 was signed into law (Public Law
[P.L.] 113-186). The law reauthorizes and significantly revises the purposes of the CCDF program and
requirements for states and territories, but Congress left discretion to the U.S. Department of Health and
Human Services (HHS) to determine how the new provisions would apply to Tribes.
In September 2016, the CCDF Final Rule was released outlining the regulatory requirements for the CCDF
program based on the CCDBG Act of 2014. The CCDF program requirements protect the health and safety
of children in child care; help families make informed consumer choices and access information to
support child development; provide equal access to stable child care for low-income children; and
enhance the quality of child care and the early childhood workforce.
Tribal flexibility includes tiered requirements based on the size of their allocation: Tribal Lead Agencies
with small, medium, and large allocations. The CCDF Final Rule exempts Tribal Lead Agencies with small
allocations (less than $250,000 in fiscal year [FY] 2016) from the majority of the CCDF program
requirements, allowing those Tribal Lead Agencies more flexibility in how to spend their CCDF program
funds and how to focus those funds on health and safety and quality activities. Tribal Lead Agencies with
small allocations must spend their CCDF program funds in alignment with the goals and purposes of the
CCDF program and must comply with the health and safety, monitoring, background checks, and quality
spending requirements. To align with these limited CCDF program requirements, Tribal Lead Agencies
with small allocations will complete an abbreviated CCDF Plan. This approach balances increased flexibility
with accountability, and allows Tribal Lead Agencies with small allocations to spend their CCDF program
funds in ways that would most benefit their communities.
The CCDF Plan developed by Tribal Lead Agencies is the primary mechanism that the Administration for
Children and Families (ACF) uses to determine Tribal Lead Agency compliance with the requirements of
the law and Final Rule. This CCDF Plan Preprint consists of two parts, which are aligned with the
flexibilities that Tribal Lead Agencies have based on the size of their CCDF allocation.
Part I (for Tribal Lead Agencies with small, medium, and large allocations):
1) Define CCDF Leadership and Coordination With Relevant Systems
2) Establish Standards and Monitoring Processes To Ensure the Health and Safety of Child Care Settings
3) Supporting Continuous Quality Improvement
4) Tribal Lead Agencies With Small Allocations: Direct Services.

Part II (for Tribal Lead Agencies with medium and large allocations only):
4

5) Provide Stable Child Care Financial Assistance to Families
6) Ensure Equal Access to Quality Child Care for Low-Income Children
7) Promote Family Engagement Through Outreach and Consumer Education.
These sections reflect key functions of an integrated system of child care for low-income working families.
The intention is that Tribal Lead Agencies and the Federal Government will be able to use this information
to track and assess progress, determine the need for technical assistance (TA), and determine compliance
with specific requirements and deadlines.
Plan Amendments: Tribal Lead Agencies are required to request approval from OCC through the
CARS system whenever a “substantial” change in the Tribal Lead Agency’s approved CCDF Plan
occurs. Please refer to the ACF Program Instruction regarding CCDF Approval of Plan Amendments,
CCDF-ACF-PI-2009-01, for specific details and timelines specific to the Plan amendment process.
Note: All requirements not fully implemented in accordance with CCDF regulations are subject to
compliance actions, such as corrective actions and/or penalties.

Tribal Lead Agencies are encouraged to access additional guidance for their CCDF Plans through:
•

Tribal Child Care and Development Fund: Guide for New Administrators

•

CCDF Final Rule: Overview for American Indian and Alaska Native Grantees

•

Child Care and Development Fund Final Rule Tribal Fact Sheet

Additional questions should be directed to the OCC Regional Office.

5

1 Define CCDF Leadership and Coordination With Relevant Systems
This section provides information on how the CCDF program is administered, including the designated
Tribal Lead Agency and administrative structure. It also addresses who was consulted in the development
of the Tribal CCDF Plan and how the Tribal Lead Agency plans to coordinate CCDF services with other
entities.
1.1 Tribal CCDF Applicant
1.1.1

Tribal Applicant?

1.1.1.1 Tribe or Tribal Consortium Information:
Official name of the federally recognized Tribe as listed in the Federal Register or Tribal Consortium:
Cowlitz Indian Tribe
Name of Tribal Chair, President, or Leader: Patty Kinswa-Gaiser
Title: Chairwoman
Address: 1055 9th Ave.
City, State, ZIP Code: Longview, Washington, 98632
Telephone number: 3605778140 Ext:
Email address: pkinswagaiser@cowlitz.org
1.1.2

Tribal Consortium
Tribal Consortiums refer to a partnership between two or more Tribal governments authorized by the
governing bodies of those Tribes to allow the Tribal Consortium to apply for and receive funding on behalf
of the member Tribes.

1.1.2.1 Are you a Tribal Consortium?
[x] No (Skip to Section 1.2)
[ ] Yes
1.1.2.2 Participating Member Tribes/Alaska Native Villages
Provide a comprehensive list of the participating member Tribes/Alaska Native villages and include
demonstrations from the consortium’s participating Tribes indicating that the consortium has the
authority to seek funding on their behalf. Each consortium member must provide a demonstration
every three years for the consortium Lead Agency to include with the plan submission. The purpose of
the demonstration is to show that the member has authorized the consortium Lead Agency to act on
its behalf.
Examples of demonstrations include a Tribal Resolution, a letter signed by the current Tribal Leader,
or another official document from the Tribal/village government (98.80(c)(1-4); 98.81(b)(8)(i)).
6

For Alaska Native Regional Nonprofit Corporations, the list and demonstrations are for purposes of
discretionary funds only.
Confirm the consortium members:

Consortium Member

Demonstration
Letter for Each
Consortium
Member (attach
letter)

***The CARS system will prepopulate consortium members from FY 2020 child count. Tribal Lead
Agency should confirm each tribe listed is currently a member and update with any changes.
If there is any change in the consortium membership, the Tribal Lead Agency must notify OCC through
an amendment to the Plan. Any consortium member Tribe seeking to apply for its own CCDF grant
funds must first withdraw from the Tribal Consortium and contact OCC to initiate a separate
application for its own funds. OCC must receive the application on or before July 1 prior to the year in
which the Tribe is seeking CCDF program funds.
1.1.2.3 Coordinated Services on behalf of participating member Tribes/Villages
A Tribal Consortium must describe how it coordinates services on behalf of each of its participating
member Tribes/villages.
Summarize how the consortium is coordinating services (including direct services) on behalf of each
participating member (98.81(b)(8)(ii); 98.83(c)(1)).
Describe how child care services are provided to each member of a Tribe/village:
1.2 Designated Tribal Lead Agency
The Tribe or Tribal Consortium will designate an agency to represent the Tribe/consortium as the Tribal Lead
Agency. This designated agency agrees to administer the Tribal CCDF program in accordance with applicable
Federal laws and regulations and the provisions of this Plan, including the attached assurances and
certifications (658D; 658E(c)(1); 98.83(a)).
The Tribal Lead Agency can be a department or sub-agency, such as the CCDF department, human services
department, workforce development department, and in some cases, the Tribe will administer the CCDF
program.

Note: An amendment to the CCDF Tribal Plan is required in the event of a change in the designated Tribal
Lead Agency.
1.2.1

Designated Agency

1.2.1.1 Designated Agency by the Tribe or Tribal Consortium
Which agency has been designated by the Tribe or Tribal Consortium to administer the CCDF
program?
Name of Tribal Lead Agency: Cowlitz Indian Tribe
7

Web address for Tribal Lead Agency (if any): cowlitz.org
1.2.2

Tribal CCDF Administrator
Identify the CCDF Administrator designated by the Tribal Lead Agency, the day-to-day contact person, or
the person responsible for administering the Tribal CCDF program. If there is more than one designated
contact person with shared responsibility for administering the CCDF program, please identify the CoAdministrator/Assistant Administrator and include relevant contact information.

1.2.2.1 Contact information for the Tribal CCDF Administrator:
Name of Tribal CCDF Administrator: DeAnna Pearl
Title: Program Manager; Child Care and Development Program
Mailing address: P.O. Box 2547
Physical address (if different than mailing address): 1003 Fir St.
Phone number: 3603539559 Ext: 2528
Cell phone number: 3609578919
Email address: DPearl@cowlitz.org
1.2.2.2 Contact Information for Tribal CCDF Co-Administrator/Assistant Administrator (if applicable):
Name of Tribal CCDF Co-Administrator/Assistant Administrator: Justina Rebecca Wilson
Title: Early Learning Coach
Mailing address (if different from above): 1003 Fir St.
Physical address (if different than mailing address):
Phone number: 3603539928 Ext:
Cell phone number: 2393987392
Email address: jrwilson@cowlitz.org
1.3 Administration Through Contracts or Agreements
The Tribal Lead Agency has broad authority to administer the CCDF program through contracts or
agreements with other governmental, non-governmental, or other public or private local agencies. The
Tribal Lead Agency remains the single point of contact and retains overall responsibility for the
administration of the CCDF program (658D(b)(1)(A); 98.11(a)(3); 98.16(d)(1)). Examples of such agreements
could include:
•

8

A written agreement with another Tribal department to operate Tribal child care centers or to conduct
training and monitoring

•

1.3.1

A contract with a local agency to operate the Tribal Lead Agency’s child care program (including
determining family eligibility and issuing payments to child care providers or providing high-quality
activities).
Direct Administration and Operation

1.3.1.1 Administration and operation of the CCDF Program
Will the Tribal Lead Agency directly administer and operate the CCDF program (98.16(d)(1))?
This question does not apply to the demonstrations referenced in Section 1.1.2 between a consortium
and its participating/constituent member Tribes/villages.
[x] Yes, the Tribal Lead Agency will directly administer and operate all aspects of the CCDF program. Skip
to 1.4.
[ ] No, the Tribal Lead Agency will not directly administer and implement all aspects of the CCDF
program.
1.3.1.2 Names of entities that will administer and/or operate aspects of the CCDF program
List the names of those entities that will administer and/or operate aspects of the CCDF program and
describe which aspects of the CCDF program they will administer and/or operate. List and describe:
1. What processes will the Tribal Lead Agency use to monitor administrative and implementation
responsibilities performed by other agencies? Describe:
2. Optional: Include copies of the contracts or agreements as Attachment #: Document was not provided
by TLA
1.4 Consultation in the Development of the Tribal CCDF Plan
In the development of the Tribal CCDF Plan, the Tribal Lead Agency is required to consult with
representatives of general purpose local/ Tribal government (658D(b)(2); 98.10(c); 98.14(b)). Tribal Lead
Agencies are also required to conduct a public hearing to provide an opportunity to comment on the
provision of the child care services under the CCDF Plan (98.14(c)). For the purposes of developing this Plan,
consultation involves meeting with, or obtaining input from, appropriate representatives of the Tribal
community.
1.4.1

Consultation and Representation

1.4.1.1 Entities Consulted by Tribal Lead Agency
Describe how the Tribal Lead Agency consulted with representatives of general purpose local and
Tribal governments, and any other entities in the development of this plan. Describe: Tribal Lead
Agency met with members of our tribal government, the head of our safety department, our grant
writers, attorneys, accounting specialists, and our tribal manager to assist in making necessary
decisions in the grant and assisting with the grant writing process.
1.4.2
9

Public Hearings

Tribal Lead Agencies are required to conduct a public hearing to provide those interested with an
opportunity to comment on the provision of child care services under the CCDF Plan (658D(b)(1)(C);
98.14(c)(1-3); 98.16(e)).
The Tribal Lead Agency must conduct at least one public hearing prior to the submission of the Tribal
CCDF Plan but no earlier than January 1, 2022. The Tribal Lead Agency must provide a notice of the
hearing throughout the Tribe’s service area. This notice must be provided no later than 20 days prior to
the date of the hearing. Tribal Lead Agencies must make the contents of the Plan available to the public in
advance of the hearing.
Describe the Tribal Lead Agency’s public hearing process by responding to the questions below:
1.4.2.1 Date(s) of public hearing notice(s) (at least 20 calendar days prior to the public hearing): 9/26/2022
1.4.2.2 Date(s) of public hearing(s) (no earlier than January 1, 2022): 10/20/2022
1.4.2.3 Location(s)/ of the public hearing(s), including virtual: 253 Kalama River Rd. Kalama, WA 98625
1.4.2.4 How was the public notified of the public hearing? Check only those that apply:
[ ] Family newsletter
[x] Tribal/local media
[ ] Internet—provide website(s):
[x] Social media (e.g., Facebook, Twitter)
[ ] Posting on community bulletin board or some other message board
[x] Other. Describe: Emailed all program parents and contracted providers
1.4.2.5 Input from the public hearing(s) in the development of the final Plan.
Describe how the input from the public hearing(s) was taken into consideration in the development
of the final Plan:
[ ] No input was received
[x] Input was incorporated into the plan in the following ways: Ideas for support and trainings for
providers was recived and noted. We will look into providing these trainings with this new grant cycle.
Examples of wanted trainings included: Trauma informed care, behavior supports, cultural education.
[ ] Other. Describe:
1.4.2.6 Content of the Plan available to the service area prior to the public hearing.
How was the content of the Plan made available throughout the service area prior to the public
hearing? Check only those that apply:
[x] Tribal offices (including CCDF offices)
[ ] Internet. Provide website(s):
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[ ] Email
[ ] Other. Describe:
1.4.3

Plan Availability to the Public

Tribal Lead Agencies with small allocations are not required to make the final CCDF Plan or any
subsequent Plans available to the public but have the flexibility to describe if applicable.

Tribal Lead Agencies with large and medium allocations should post their Plan and Plan amendments on a
website to the extent practicable.
1.4.3.1 Final CCDF Plan and Plan Amendments available to the public.
Describe how the Tribal Lead Agency makes the final CCDF Plan and any subsequent Plan
Amendments available to the public to the extent practicable: Tribal Lead Agency's Updated and
approved plans are posted on Cowlitz.org.
1.5 Indian Child and Indian Reservation or Service Area (AUTO FILLED FROM APPENDIX 1 SUBMISSION)
Identify which Indian child(ren) are counted in the Tribal Lead Agency’s child count (98.81(b)(2)(i)).
1.5.1

Indian Child
Programs and activities are to be carried out for the benefit of Indian children.
Although Tribal Lead Agencies have some flexibility in defining “Indian Child,” the definition must be
limited to children from federally recognized Indian Tribes, consistent with the CCDBG Act’s definition of
Indian Tribe (98.2).
This information could include children who are Tribal members, whose membership is pending, who are
eligible for membership, and/or are children/descendants of members and could also include adopted
children, foster children, step-children, etc.

1.5.1.1 The Tribal Lead Agency defines an “Indian child” as: A minor child who are tribal members, whose
membership is pending, who are eligible for membership, and/or are the child or grandchild, adopted
child, step child, or foster child of an enrolled member of a federally recognized tribe.
1.5.2

Indian Reservation or Service Area
Programs and activities are to be carried out for the benefit of Indian children living on or near the Indian
reservation or service area. The service area must be within reasonably close geographic proximity to the
borders of a Tribe’s reservation (except for Tribes in Alaska, California, and Oklahoma). Tribes that do not
have reservations must establish service areas within reasonably close geographic proximity to the area
where the Tribe’s population resides.
There is an expectation that the Tribal Lead Agency will be able to provide services to families throughout
the service area. ACF will not approve an entire state as a Tribe’s service area. Tribal Lead Agencies can
limit services within the reservation boundaries or go beyond the reservation boundaries.

11

If a Tribal Lead Agency establishes a different service area than the borders of the Tribe’s reservation or
existing service area for CCDF purposes, it must be within reasonably close geographic proximity
(658O(c)(2)(B); 98.80(e); 98.81(b)(2)(ii); 98.81(b)(3)(ii); 98.83(b)); for example, “Permanent residence is
within the reservation boundaries; however, the participant is temporarily attending school outside of the
reservation area,” or “[the participant] resides within 20 miles of the reservation boundaries.”
1.5.2.1 The Tribal Lead Agency defines the Reservation/Service Area as: Cowlitz, Clark, and Skamania Counties
in WA state. We share Lewis County with Chehalis Tribe 50/50 and are aligning with Cowlitz existing
HHS service area and adding Columbia County in Oregon. Chehalis and Grand Ronde Tribes have been
advised of our intentions to serve those areas and are in agreement.
1.5.2.2 Optional: Attach a clearly labeled map of the service
Optional: In addition to the description above, a clearly labeled map of the service area is attached.
Attachment #: Document was not provided by TLA
1.6 Child Count
For the purposes of determining a Tribe/Tribal organization’s annual CCDF program funding level, the
Tribal Lead Agency is required to conduct and submit a triennial child count of children younger than age
13, as defined in 98.81(b)(2)(i). The Child Count Declaration will be submitted every 3 years with the
triennial Plan. For the FY 2023 – FY 2025 Plan period, the child count must be submitted by July 1, 2022.
For new Tribal Lead Agencies entering outside the Plan cycle, the child count will be submitted with their
CCDF Plan.
The Tribal child count will be effective from October 1, 2022, to September 30, 2025, and will be valid for
3 years. If the consortium gains or loses one of its member organizations, then the adjustments will be
made accordingly.
The Tribal Lead Agency may not count any children who are included in the child count of another CCDF
Tribal Lead Agency. The Tribal Lead Agency is required to confer with all other CCDF Tribal Lead Agencies
that have overlapping or neighboring service areas (98.61(c); 98.62(c); 98.80(b(1); 98.81 (b)(4)).
The child count submitted is not reflective of the number of children who receive direct services. Instead,
the child count gives the number of potentially eligible children who meet the Tribal Lead Agency’s
definition of Indian Child, and who reside in the designated service area.
Tribes that operate under an approved P.L. 102-477 Plan shall submit their triennial child counts of
children younger than age 13 by July 1, 2022. The child counts will be effective from October 1, 2022,
through September 30, 2025. Complete the “Child Count Declaration” at Appendix 1-A. The form also
requests P.L. 102-477 Tribes that would like to make a request for reallotted Tribal discretionary funds to
indicate that by checking “yes” or “no” if these funds become available.
1.6.1

Adjacent and Overlapping Service Areas

1.6.1.1 Adjacent and Overlapping Service Area(s) of other Tribal Lead Agencies
Is the service area (as defined in 1.5.2) adjacent to, or overlapping with, the service area(s) of any
other Tribal Lead Agencies?
12

[ ] No
[x] Yes
[x] Identify those other Tribal Lead Agencies with neighboring or overlapping service areas.
Describe: We overlap with Chehalis Tribe in Lewis County, Washington, and we neighbor with
Grand Ronde in Columbia County, Oregon.
[x] Describe the Tribal Lead Agency’s process for ensuring unduplicated child counts for this
overlapping service area: We share Lewis County in WA with Chehalis and split the child count
50/50. We talked with Grand Ronde to make sure that they were not serving or claiming
Columbia County in Oregon.
1.6.2

Child Count Declaration

1.6.2.1 Complete the “Child Count Declaration” at Appendix 1.
A Tribal Consortium must submit an individual Child Count Declaration, signed by an individual authorized
to act for the Tribe, for each participating Tribe; a summary listing the name of each participating Tribe;
each participating Tribe’s individual child count; and the total child count for the entire consortium.
A “Child Count Declaration” is attached at Appendix 1.
1.7 Types of CCDF Providers
The Final Rule established three categories of care:
• Center-based child care: Group care provided in a facility outside of the child’s or provider’s home
• Family child care: Care provided in a private residence other than the child’s residence
• In-home child care: Care provided in the child’s home
Tribal Lead Agencies have flexibility in the types of child care providers that offer direct care to families and
children. For example, a Tribal Lead Agency may provide direct child care services through a Tribally Operated
Center, or a Tribal Lead Agency with a small allocation may not offer direct services at all. In addition, Tribal
Lead Agencies may choose to regulate child care providers through a state licensing agency rather than a
Tribal agency.
1.7.1

Providers That Offer Direct Services

1.7.1.1 Types of providers offering direct services to families and children.
Select the types of providers that offer services directly to families and children in the Tribal CCDF
Program. The following list includes some variation in describing the types of direct service providers in
the Tribal CCDF program, but additional sections will refer to the three categories of care. Check only
those that apply:
[ ] Tribally Operated Center(s)
[ ] Tribally regulated (or licensed) center-based providers (not operated by the Tribal Lead Agency)
[ ] Tribally regulated (or licensed) family child care providers
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[x] State-licensed center-based providers
[x] State-licensed family child care providers
[ ] License-exempt center-based providers
[ ] License-exempt family child care providers
[x] Relative care providers over age 18
[x] In-home providers (care in the child’s home)
[ ] This Tribal Lead Agency does not offer direct services to families through the Tribal CCDF Program.
(Only Tribal Lead Agencies with small allocations can opt to not offer direct services.)
1.8 Coordination of Services
The Tribal Lead Agency is required to coordinate services with other Tribal, Federal, state, and/or local child
care and early childhood development programs with agencies responsible for public health, employment
services/workforce development, public education, the Temporary Assistance for Needy Families program,
etc. (658D(b)(1)(D); 98.14(a)(1)(i-xiv); 98.14(a)(4)).
1.8.1

Coordination of the delivery of CCDF services with state or Tribal agencies or entities.
Tribal Lead Agencies must demonstrate in the Plan how they encourage partnerships among Tribal
agencies, other public agencies, other Tribes and Tribal organizations, private entities, and
community-based organizations to leverage existing service delivery systems, and to increase the
supply and quality of child care and development services.
1.8.1.1 Coordination of the delivery of CCDF services with state or Tribal agencies or entities.

Describe the ways that the Tribal Lead Agency coordinates the delivery of CCDF services with the
following state, and if applicable, Tribal agencies or entities, and the results of those coordination
efforts (e.g., shared goals/purposes for coordination, the process for coordinating). Check and
describe only those that apply:
[x] Public health, including the agency responsible for immunizations. Description/Results: We require
immunization records for all children enrolled in our program to insure they are getting the
immunizations that they need. Staff will refer children in need of immunizations to the Cowlitz Tribe
Health Clinic for immunizations if needed.
Staff coordinates with Community Health Partners, Family Health Center and Apple Health
Coordinators in our service area to assist them in identifying Native American families and informing
them of our program and other programs offered by the Cowlitz Tribe.
[x] Employment services/workforce development. Description/Results: We partner with the Cowlitz
Tribe Vocational Rehabilitation program and Worksource to assist their clients with child care while
they engage in services and look for employment.
Staff coordinates with Community Action Plan's Community Jobs Coordinator, Life Works,
Americorps, and Goodwill within our service area to assist them in identifying Native American
families and informing them of our program and other programs offered by the Cowlitz Tribe.
14

[x] Public education. Description/Results: Staff coordinates with service area School Districts to assist
them in identifying Native American families and informing them of our program and other programs
offered by the Cowlitz Tribe.
[x] Temporary Assistance for Needy Families program. Description/Results: Staff coordinates with DCFY
to refer families who may qualify for TANF services and works with the regional offices to make sure
they are aware of the services we offer.
[x] Child care licensing. Description/Results: Staff coordinates with state licensing divisions to monitor
licensed child care centers and coordinate quality improvement efforts.
[x] Head Start. Description/Results: Staff coordinates with Head Start Agencies within our service area
to assist them in identifying Native American families and informing them of our program and other
programs offered by the Cowlitz Tribe.
[x] State Advisory Council on Early Childhood Education and Care or similar coordinating body.
Description/Results: Staff sit on the boards of service area, state, and other tribal Early Learning
Boards and Coalitions.
[x] Statewide afterschool network or other coordinating entity for out-of-school time care (if
applicable). Description/Results: Staff will coordinate with afterschool and out-of-school time care to
assist in opening access to families.
[ ] Emergency management and response. Description/Results:
[x] Child and Adult Care Food Program (CACFP) and other relevant nutrition programs.
Description/Results: Coordinate with Cowlitz nutrition and garden program to assist families with
nutrition and food sovereignty.
[x] McKinney-Vento state coordinators for homeless education and other agencies providing services
for children experiencing homelessness and, to the extent practicable, local McKinney-Vento liaisons.
Description/Results: Staff coordinates with area school district McKinney-Vento liaisons, homeless
coalitions, and shelters to make sure they are aware of services offered by Cowlitz Tribe.
[x] Agencies responsible for Medicaid and the State Children’s Health Insurance Program.
Description/Results: Staff coordinates with Community Health Partners, Family Health Center and
Apple Health Coordinators in our service area to assist them in identifying Native American families
and informing them of our program and other programs offered by the Cowlitz Tribe.
[x] Mental health services. Description/Results: Staff coordinates with mental health agencies in our
service area to assist them in identifying Native American families and informing them of our
program and other programs offered by the Cowlitz Tribe. As well as coordinating with Cowlitz
Tribe's Mental Health program to provide services and supports to families and providers.
[x] Child care resource and referral agencies, child care consumer education organizations, and
providers of early childhood education training and professional development. Description/Results:
Staff uses Child Care Aware to assist parents in finding quality child care. We coordinate with area
15

early childhood education organizations, DCYF and Educational Service Districts to provide continued
education to staff, parents, and child care providers.
[ ] Other agencies or entities with which the Tribal Lead Agency coordinates. Description/Results:
1.8.2

Underserved Populations
In determining the Tribal community’s child care needs, Tribal Lead Agencies must include underserved
populations, such as infants and toddlers, families experiencing homelessness, children with special
needs, and children in need of non-traditional hours of care.

1.8.2.1 Underserved populations in determining the Tribal community’s child care needs.
Which underserved populations are included in determining the Tribal community’s child care needs?
Check all that apply:
[x] Infants and toddlers
[x] Families experiencing homelessness
[x] Children with special needs
[x] Children in need of non-traditional hours of care
[x] Other. Describe: Other vulnerable populations such as teen parents, foster parents, and those
involved with DCYF.
1.9 Program Integrity and Accountability
The Tribal Lead Agency, as the single point of contact for the administration of the Tribal CCDF program, is
responsible for making sure that policies and procedures are in place to monitor programs and services;
ensuring compliance with the rules of the program; and providing oversight in the expenditure of all funds,
including identifying improper payments and undertaking fraud prevention and recovery efforts (98.11(b);
98.60(i); 98.66; 98.67; 98.68).
1.9.1

Identify Improper Payments
Tribal Lead Agencies are required to describe effective internal controls to identify improper payments
through program policies and fiscal procedures.

1.9.1.1 How does the Tribal Lead Agency prevent and identify improper payments?
How does the Tribal Lead Agency prevent and identify improper payments? Check only those that
apply:
[x] Train staff on CCDF policies and regulations.
[x] Conduct supervisory staff reviews or quality assurance reviews.
[x] Share data with other programs (e.g., state CCDF program, Tribal or state TANF program, Head
Start, CACFP, other Tribal offices).
16

[x] Run system reports that flag errors.
[x] Review enrollment documents and attendance or billing records.
[x] Review provider records.
[x] Perform ongoing monitoring and assessment of policy implementation.
[ ] Other. Describe:
1.9.1.2 Investigating and collecting improper payments resulting from fraud
The Tribal Lead Agency is required to recover improper payments that are the result of fraud. How
does the Tribal Lead Agency investigate and collect improper payments resulting from fraud? Check
only those that apply:
[x] Coordinate with and refer to other Tribal, state, or Federal agencies (e.g., Tribal Council, law
enforcement).
[ ] Require recovery if the improper payment exceeds a specific dollar amount. Identify the
minimum dollar amount: $
[x] Recover through repayment plans.
[x] Reduce payments in subsequent months.
[x] Recover through payroll deductions (i.e., for CCDF clients, providers, and staff employed by the
Tribe).
[ ] Other. Describe:
1.9.1.3 Recovering improper payments from unintentional errors/program violations.
The Tribal Lead Agency has the flexibility to recover improper payments that are the result of
unintentional errors/program violations. Does the Tribal Lead Agency choose to investigate and
collect improper payments resulting from unintentional errors/program violations?
[ ] No.
[x] Yes. How will the Tribal Lead Agency investigate and collect improper payments resulting from
unintentional errors/program violations? Check only those that apply:
[ ] Coordinate with and refer to other Tribal, state, or Federal agencies (e.g., Tribal Council, law
enforcement).
[ ] Require recovery if the improper payment exceeds a specific dollar amount. Identify the
minimum dollar amount: $
[x] Recover through repayment plans.
[ ] Reduce payments in subsequent months.
17

[ ] Recover through payroll deductions (for CCDF clients, providers, and staff employed by the
Tribe).
[ ] Other. Describe:
1.10 Disaster Preparedness and Response Plan
In past disasters, and in response to the coronavirus disease 2019 (COVID-19) pandemic, the provision of
emergency child care services, and the process of rebuilding and restoring the child care infrastructure has
emerged as an essential service. Tribal Lead Agencies are required to establish a Child Care Disaster Plan for
the Tribal Service Area (658E(c)(2)(U); 98.16(aa)). They must describe how they will address the needs of
children, including the need for safe child care before, during, and after a state of emergency declared by the
Governor or Tribal Chief Executive or a major disaster or emergency (as defined by Section 102 of the Robert
T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5122).
1.10.1 Child Care Disaster Plan Coordination
1.10.1.1 Child Care Disaster Plan developed in collaboration with appropriate stakeholders.
Describe how the Child Care Disaster Plan was developed in collaboration with the appropriate
stakeholders, which may include other programs within the Tribal Lead Agency’s governance
structure or any other stakeholders identified by the Tribal Lead Agency: We met with Cowlitz Tribe's
Public Safety officer to develop a plan and coordination.
1.10.2 Disaster Plan Guidelines for Child Care Subsidies and Child Care Services
1.10.2.1 Child Care Disaster Plan with guidelines for child care subsidies/services.
Describe how the Child Care Disaster Plan includes the Tribal Lead Agency’s guidelines for the
continuation of child care subsidies and child care services, which may include the provision of
emergency and temporary child care services during a disaster, and temporary operating standards
for child care after a disaster: Staff collects emergency and disaster plans for all providers. Staff
encourages all parents to have an emergency relative provider in place who is preauthorized by CCDP
to provide care should an emergency occur. During a government-enacted State of Emergency, staff
will work with parents and providers to assist them in maintaining and continuing care as needed and
on a case-by-case basis. We support providers by paying based on enrollment instead of attendance
and support parents by temporarily suspending copayments as needed, authorized, and/or on a caseby-case basis. Additional support can include but is not limited to providing financial support in the
way of supplies (such as sanitation as PPE supplies) and/or mini-grants. Temporarily exempting
relative providers from some or all health and safety requirements should those requirements
become unavailable due to the disaster (such as fingerprinting being unavailable during the COVID-19
State of Emergency). Additionally, should our administrative offices close, all staff is set up to be fully
mobile as needed for the continuance of care, family intake, and payment processes.
1.10.3 Post-Disaster Recovery
1.10.3.1 Procedures for coordination of post-disaster recovery of child care services.

18

Describe Tribal Lead Agency procedures for the coordination of the post-disaster recovery of child
care services: Staff will work with parents and providers to assist them in maintaining, continuing, and
re-engaging in care as needed on a case-by-case basis. Post-disaster recovery can include but is not
limited to the continued financial support of childcare providers in the way of mini-grants, sanitation
supplies, PPE, etc. As well as the continued waving of parent copayments as allowed and/or on a caseby-case basis to financially assist parents in the payment of their child care. Additionally, should our
administrative offices be closed, all staff is set up to be fully mobile as needed for continuance of care,
family intake, and payment processes.
1.10.4 Disaster Procedures
1.10.4.1 Confirmation that providers’ disaster procedures are in place.
Describe how the Tribal Lead Agency ensures that providers who receive CCDF program funds have
the following procedures in place:
•
•
•
•
•
•
•

evacuation;
relocation;
shelter-in-place;
lockdown;
communications with and reunification of families;
continuity of operations;
and accommodations for infants and toddlers, children with disabilities, and children with
chronic medical conditions (98.41(a)(1)(vii)).

(Note: The Tribal Lead Agency should also describe these requirements for CCDF providers in Section
2.1.2.7 Standards and Training Requirements for Emergency Preparedness and Response Planning.)
Staff collects and maintains records (updating annually at a minimum) of the health, safety, and
disaster plans for all childcare providers. Should a provider not have any required record in place or
the record be found to be lacking key procedures, staff will work with the provider individually to
assist them with meeting minimum expectations. Minimum expectations include having a written and
known plan for evacuations, relocation, shelter-in-place, lockdown/active shooter, reunification,
continuity of operations and/or care, and ensuring that these procedures account for the care of
infants and toddlers as well as children with disabilities and/or chronic medical conditions if
applicable. Further, resources and best practices are shared with providers regularly via social media
and email.
1.10.5 Emergency Preparedness Training
1.10.5.1 Provider emergency preparedness training and practice drills.
Describe how the Tribal Lead Agency requires child care staff and volunteers (for providers who
receive CCDF program funds) to complete emergency preparedness training and practice drill
procedures. (Note: The Tribal Lead Agency should also describe these requirements for CCDF
providers in Section 2.1.2.7 Standards and Training Requirements for Emergency Preparedness and
Response Planning.) Tribal Lead Agency requires a copy of all program's Emergency/Disaster Plans.
Tribal Lead Agency's Staff checks the fire and safety drills documents and training records at all health
19

and safety inspections. If the drill records are insufficient, staff will put the provider on a corrective
action plan and monitor for compliance. We follow the
The Washington Administrative Code (WAC) that discusses emergency preparedness training and
practice drills for daycare centers is WAC 110-300-0150. This regulation requires that all licensed child
care providers in the state of Washington must have written emergency plans in place and conduct
regular emergency drills to ensure the safety of children in their care.
The regulation outlines explicitly the requirements for emergency plans, which include:
Identification of potential emergency situations, such as natural disasters, medical emergencies, and
security threats
Procedures for responding to emergencies, including evacuation plans, communication plans, and
procedures for contacting emergency services
Protocols for staff and volunteer training and practice drills
In addition to the written emergency plan, WAC 110-300-0150 requires child care providers to
conduct regular emergency drills to ensure that all staff and volunteers are familiar with the
emergency procedures and can respond quickly and appropriately in the event of an emergency. The
regulation requires that child care providers conduct at least six drills per year, including at least two
fire drills, two earthquake drills, and two drills for other types of emergencies.

20

2 Establish Standards and Monitoring Processes To Ensure the Health and Safety of
Child Care Settings
Health and safety requirements apply to all Tribes regardless of allocation size and apply to all child care
providers who receive CCDF program funds, including providers who only receive quality funds. All Tribal
Lead Agencies must certify that there are health and safety requirements applicable to providers serving
CCDF children in effect. These health and safety requirements must be appropriate to the provider setting
(i.e., center-based child care including Tribally Operated Centers), family child care, or in-home child care)
and age of the children served, must include specific topics and training on those topics, and are subject
to monitoring and enforcement procedures to ensure that providers are complying with the
requirements.
This section covers health and safety and comprehensive background checks requirements, including:
• Health and safety standards (98.41(a))
• Health and safety training (98.44(b))
• Monitoring and enforcement procedures to ensure that child care providers comply with health and
safety requirements (98.16(n))
• Exemptions made for relative care providers over age 18 (98.16(l))
• Group size limits; child/staff ratios; and required qualifications for caregivers, teachers, and directors
(98.16(m))
• Comprehensive background check requirements (98.16(o))
2.1 Overview of Health and Safety Standards and Monitoring
2.1.1

Overview of health and safety standards and monitoring.
Use the tables below to describe the health and safety standards used by the Tribal Lead Agency for
each provider type, and the agency responsible for monitoring and enforcing the health and safety
standards.
Use the tables below to describe the health and safety standards and monitoring agency for each
category of care offered.

21

•

If the Tribal Lead Agency has developed its own standards (even if those standards were adapted
from other sources, such as Caring for Our Children: Basics and/or Minimum Health and Safety
Standards: A Guide for American Indian and Alaskan Native Child Care and Development Fund
Grantees or state licensing standards), check “Tribal Standards.”

•

If the Tribal Lead Agency requires providers to meet standards established by a state agency (such
as state licensing agency or state department of education), check “State Standards.”

•

If the Tribal Lead Agency requires providers to meet standards from more than one source (e.g.,
state licensing standards for off-reservation providers and tribally developed standards for
providers on the reservation), check “Tribal Standards,” “State Standards,” and “Other Standards
or Combination of Standards ” and describe which standards apply to which providers.

•

If the Tribal Lead Agency requires providers to meet standards from a source not listed in the
table (such as Indian Health Service, the Child and Adult Care Food Program, Caring for Our
Children: Basics, and Caring for Our Children), then check “Other Standards or Combination of
Standards” and describe the standards and the source(s) of the standards.

•

If monitoring and inspection is conducted by an entity or agency other than the Tribal Lead
Agency, such as the state licensing agency or the Indian Health Service, please indicate who
conducts the visits and how the Tribal Lead Agency obtains the results of the monitoring. In cases
where a combination of monitors/inspectors are used, check those that apply and provide a
description.

2.1.1.1 Health and Safety Standards Used by the Tribal Lead Agency
Note: Provider Categories are enabled based on the Provider Types specified in 1.7.1 Providers that
Offer Direct Services.
Provider Categories
Center-Based Child Care
[ ] Tribal Standards
[x] State Standards
State(s): WA, OR
[ ] Head Start/Early Head Start Standards
[ ] Other Standards or Combination of Standards (e.g., describe how more than one set of

standards selected above are combined)
Describe:

Family Child Care
[ ] Tribal Standards
[x] State Standards
State(s): WA, OR
[ ] Head Start/Early Head Start Standards
[ ] Other Standards or Combination of Standards (e.g., describe how more than one set of

standards selected above are combined)
Describe:

In-Home Care (in the child’s home)
[x] Tribal Standards
[ ] State Standards
State(s):
[ ] Head Start/Early Head Start Standards
22

[ ] Other Standards or Combination of Standards (e.g., describe how more than one set of

standards selected above are combined)
Describe:

2.1.1.2 Health and Safety Monitoring Used by the Tribal Lead Agency
Note: Provider Categories are enabled based on the Provider Types specified in 1.7.1 Providers that
Offer Direct Services.
Provider Categories
Center-Based Child Care
[ ] Tribal Monitoring
Entity:
[x] State Monitoring
State(s): WA, OR
[ ] Indian Health Services
[ ] Other Monitoring (e.g., describe how more than one monitoring agencies selected above are

combined)

Describe:

Family Child Care
[ ] Tribal Monitoring
Entity:
[x] State Monitoring
State(s): WA, OR
[ ] Indian Health Services
[ ] Other Monitoring (e.g., describe how more than one monitoring agencies selected above are

combined)

Describe:

In-Home Care (in the child’s home)
[x] Tribal Monitoring
Entity: We are doing in-home childcare in the state of Washington. Cowlitz Child Care
and Development Program staff will provide In-Home childcare providers with two health and safety
inspections per year: one announced and one unannounced. We will be using the "Caring for Our
Children Basics" and "Developing Child Care Health and Safety Monitoring and Enforcement Systems: A
Guide for Tribal Lead Agencies" to create our own tribal monitoring.
[ ] State Monitoring
State(s):
[ ] Indian Health Services
[ ] Other Monitoring (e.g., describe how more than one monitoring agencies selected above are

combined)

Describe:

2.1.2
23

Tribal Lead Agencies that select only “state standards” and “state monitoring”

Tribal CCDF programs that only use state-licensed providers for all provider types can skip detailed
descriptions of the health and safety standards, training requirements, the health and safety monitoring,
and enforcement policies and practices. Skip to 2.4.
2.1.2.1 Optional: Tribal Lead Agencies that rely only on state health and safety standards and monitoring to
regulate all provider types may provide web links to relevant state agency policies.
https://app.leg.wa.gov/wac/default.aspx?cite=110-300&full=true;
https://oregonearlylearning.com/childcare-rules/
2.2 Health and Safety Standards and Training Requirements for CCDF Providers
Tribal Lead Agencies are required to establish health and safety standards for all types of child care
programs (i.e., center-based child care, including Tribally Operated Centers, family child care, or in-home
child care) serving children receiving CCDF assistance, relating to the topics listed below, as appropriate to
the provider setting and age of the children served (98.41(a)). This requirement is applicable to all child
care providers receiving CCDF program funds, including those providers who are receiving only CCDF
quality dollars through the Tribal Lead Agency. The only exception to this requirement is for providers
over age 18 who are caring for their own relatives; Tribal Lead Agencies have the option to exempt
relative care providers over age 18 from the health and safety requirements (defined in CCDF regulations
as grandparents, great-grandparents, siblings if living in a separate residence, aunts, and uncles
(98.42(c))). This exemption applies only if the individual cares for relative children only. Exemptions for
relative providers’ standards and training requirements will be addressed in section 2.3.
Tribal Lead Agencies are required to have minimum pre-service and/or orientation training requirements
(to be completed within 3 months) for caregivers, teachers, and directors, as appropriate to the provider
setting and the age of children served, that address the health and safety requirements described in 2.1.2
and 2.1.3 and child development.
Tribal Lead Agencies must also have ongoing training requirements on the health and safety topics for
caregivers, teachers, and directors of children receiving CCDF program funds (658E(c)(2)(I)(i);
98.44(b)(1)(iii)). The Tribal Lead Agency must describe its requirements for pre-service/orientation
training and ongoing training.
Tribal Lead Agencies have flexibility in determining the number of training hours to require, but they may
consult Caring for Our Children: Basics and/or Minimum Health and Safety Standards: A Guide for
American Indian and Alaskan Native Child Care and Development Fund Grantees for best practices and
recommended guidelines to address these training requirements.

2.2.1

Health and Safety Standards
Certify by describing how the following health and safety standards and ongoing training requirements for
programs serving children receiving CCDF assistance are defined and established on the required topics
(98.16(l)).

Note: Monitoring and enforcement will be addressed in subsection 2.2.
24

For each of the required health and safety topics, Tribal Lead Agencies must provide their definition and
any variations based on the category of care (i.e., center-based child care, including Tribally Operated
Centers, family child care, or in-home child care) and the ages of children served.
For example, Tribal Lead Agencies need to ensure that providers follow their safe-sleep practices for each
age group in a center-based child care program. As such, Tribal Lead Agencies need to set standards
around infant sleep practices (e.g., activities that prevent sudden infant death syndrome [SIDS]) and to
ensure that providers who care for infants are trained on and met these standards. Likewise, Tribal Lead
Agencies would set different safe-sleep standards for children of different ages (e.g., no safe-sleep
practices for school-age children) and would ensure that providers who cared for children of other ages
were aware of and met those standards.
2.2.1.1 Prevention (including immunizations) and control of infectious diseases.
Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.2 Prevention of SIDS and the use of safe-sleep practices.
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
25

Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.3 Administration of medication, consistent with standards for parental control.
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing their own tribal alternative monitoring process. The Tribal
lead agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health
and Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
26

2.2.1.4 Prevention of and response to emergencies due to food and allergic reactions.
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.5 Safety of building and physical premises.
Safety of building and physical premises, including the identification of and protection from hazards
that can cause bodily injury, such as electrical hazards, bodies of water, and vehicular traffic
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care, or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
27

Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.6 Prevention of shaken baby syndrome, abusive head trauma, and child maltreatment.
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.7 Emergency preparedness and response planning
Emergency preparedness and response planning resulting from a natural disaster or a human-caused
event (such as violence at a child care facility), within the meaning of those terms under section
602(a)(1-2) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C.
5195a(a)(1-2)).
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
28

category of care, or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.8 Handling and storage of hazardous materials and the appropriate disposal of biocontaminants.
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care, or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
29

[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.9 Precautions in transporting children (if applicable)
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care, or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.10 Pediatric first aid and cardiopulmonary resuscitation (CPR)
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care, or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
30

Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.11 Recognition and reporting of child abuse and neglect
1. Standard(s): Provide a brief summary of how this standard is defined. The description should identify
the practices that must be implemented by child care programs. Include any variations based on the
category of care, or ages of the children served: Center:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
Family Home Childcare:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).
In-Home Care:
The Tribal lead agency will be completing its own tribal alternative monitoring process. The Tribal lead
agency will be referencing both "Caring for Our Children Basics" and "Developing Child Care Health and
Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies" publications.
2. Pre-Service and Orientation Training:
To demonstrate compliance, certify by checking below how the Tribal Lead Agency requires this training
topic be completed by providers during either pre-service or during an orientation period within 3
months of hire. Include any variations based on the category of care, or ages of the children served.
[x] Pre-service
[ ] Orientation within 3 months of hire
2.2.1.12 Child Development
1. Describe how training addresses child development principles, including the major domains of
cognitive, social, emotional, and physical development and approaches to learning (98.44(b)(1)(iii)). For
all State Licensed Providers:
Tribal Lead Agency will follow State guidelines for all child care providers set forth by each individual
governing state (Washington; Oregon).

31

Relative/Non-relative: The Milestone Moments from the CDC is reviewed preservice with in-home
caregivers. The Milestone Moments curriculum covers the major domains of cognitive, social,
emotional, and physical development and is created by the CDC.
Tribal Home Visiting Program: PAT
parent educators assess family needs and partner with parents to set family goals. Home visitors
provide necessary information and resources to ensure that parents are confident in the emotional,
behavioral, and physical development of their children. Each personal visit includes a focus on ParentChild Interaction, Development Centered Parenting, and Family Well-Being. Parent educators use
partnering, facilitating, and reflecting in their work with families to promote parental resilience;
knowledge of parenting and child development; and social and emotional competence of children to
strengthen protective factors.
2. Pre-Service and Orientation Training:
i. Describe any variations based on the category of care, or ages of the children served: No
Variations
ii. To demonstrate compliance, certify by checking below when the Tribal Lead Agency
requires these training topics be completed by providers during either pre-service or
during an orientation period within 3 months of hire.
[x] Pre-service
2.2.2

[ ] Orientation within 3 months of hire
Ongoing Training Requirements

2.2.2.1 Provide the number of hours of ongoing training required annually for eligible CCDF providers in the
following settings (658E(c)(2)(G)(iii)).
1. Center-Based Child Care Providers (e.g., Tribally Operated Centers): 10
2. Family Child Care: 10
3. In-Home Child Care (care in the child’s home): 0
2.2.2.2 Describe any variations based on the ages of the children served: The state of Oregon requires 15
continued training hours for licensed centers and family home childcare.
No Variations for Licensed Providers in Washington and Oregon.

2.2.2.3 How do providers receive updated information and/or ongoing training regarding the standard(s)?
This description should include methods to ensure that providers are able to maintain and update the
health and safety practices as described in the standards above. Include any variations based on the
category of care, or ages of the children served: Licensed Centers are following state guidelines from
their respective states. Center-based and family childcare providers report annual staff training hours
32

to CCDP. Staff will then record and save on a secure database.
In-home providers receive 5 hours of training annually from CCDP staff which is recorded and saved
on a secure database. Updates and optional training are emailed and posted on social media to all
providers.
2.2.3

Optional Standards
The Tribal Lead Agency may also establish standards on optional health and safety topics that reflect the
needs of the community served by the Tribal Lead Agency. These optional standards can include those
related to nutrition, access to physical activity, care for children with special needs, and any other topic
determined to be relevant by the Tribal Lead Agency (98.41(a)(1)(xii)).

2.2.3.1 Optional health and safety standards.
Does the Tribal Lead Agency include optional standards in addition to the required health and safety topics
in their health and safety standards?
[x] No. If no, skip to 2.2.4.
[ ] Yes. If yes, please complete the following questions, 2.2.3.2 to 2.2.3.5, as appropriate, on optional
health and safety standards.
2.2.3.2 Nutrition.
1. Summarize how this standard is defined, including any variations based on the category of care, or ages
of the children served:
2.2.3.3 Access to physical activity.
1. Summarize how this standard is defined, including any variations based on the category of care, or ages
of the children served:
2.2.3.4 Caring for children with special needs.
1. Summarize how this standard is defined, including any variations based on the category of care, or ages
of the children served:
2.2.3.5 Other areas promoting child development or protecting children’s health and safety.
Any other areas determined necessary to promote child development or to protect children’s
health and safety.
Summarize how this standard is defined, including any variations based on the category of care or
ages of the children served:
2.2.4

Standards on Child/Staff Ratios, Group Sizes, and Qualifications for CCDF Providers
Tribal Lead Agencies are required to establish child care standards for providers receiving CCDF program
funds regarding appropriate child to staff ratios (by age range of the child), group size limits for specific
age populations, and the required qualifications for providers based on the type of child care setting (i.e.,

33

center-based child care providers (including Tribally Operated Centers), family child care providers, or inhome child care providers). This requirement also applies to providers who are only receiving quality
CCDF dollars (658E(c)(2)(H); 98.16(m); 98.41(d)).
Tribal Lead Agencies have flexibility in defining standards and provider types that are reflective of the
culture and language, and that meet the needs of the children and families served.
2.2.4.1 Describe standards on child/staff ratios and group sizes for CCDF providers.
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
1. Center-Based Child Care Providers
i.
Infant
Define age range: from 4 weeks [x] months [ ] years [ ]
through 11 weeks [ ] months [x] years [ ]
Ratio: 1:4
Group size: 8
ii.

Toddler
Define age range: from 12 weeks [ ] months [x] years [ ]
through 29 weeks [ ] months [x] years [ ]
Ratio: 1:7
Group size: 14

iii.

Preschool
Define age range: from 30 weeks [ ] months [x] years [ ]
through 6 weeks[ ] months [ ] years [x]
Ratio: 1:10
Group size: 20

iv.

School-Age
Define age range: from 5 weeks [ ] months [ ] years [x]
through 12 weeks[ ] months [ ] years [x]
Ratio: 1:15
Group size: 30

v.

Mixed-Age Groups (if applicable):
Ratio:
Group size:

2. Family Child Care Providers
i.

Infant
Define age range: from 4 weeks [x] months [ ] years [ ]
through 11 weeks [ ] months [x] years [ ]

34

Ratio: 1:2
Group size: 4
ii.

Toddler
Define age range: from 12 weeks [ ] months[x] years[ ]
through 29 weeks [ ] months [x] years [ ]
Ratio: 1:4
Group size: 8

iii.

Preschool
Define age range: from 30 weeks [ ] months [x] years [ ]
through 6 weeks[ ] months [ ] years [x]
Ratio: 1:10
Group size: 10

iv.

School-Age
Define age range: from 5 weeks [ ] months [ ] years [x]
through 12 weeks [ ] months [ ] years [x]
Ratio: 1:10
Group size: 10

v.

Mixed-Age Groups (if applicable)
Ratio:
Group size:

3. In-Home Child Care Providers
i.

Infant
Define age range: from 4 weeks [x] months [ ] years [ ]
through 11 weeks[ ] months [x] years [ ]
Ratio: 1:6
Group size: 6

ii.

Toddler
Define age range: from 12 weeks [ ] months [x] years [ ]
through 30 weeks [ ] months [x] years [ ]
Ratio: 1:6
Group size: 6

iii.

Preschool
Define age range: from 30 weeks [ ] months [x] years [ ]
through 6 weeks [ ] months [ ] years [x]

35

Ratio: 1:6
Group size: 6
iv.

School-Age
Define age range: from 5 weeks [ ] months [ ] years [x]
through 12 weeks [ ] months [ ] years [x]
Ratio: 1:6
Group size: 6

v.

2.2.5

Mixed-Age Groups (if applicable):

Ratio:
Group size:
Provide the teacher/caregiver qualifications for each category of CCDF providers.

2.2.5.1 Center-Based Child Care Providers (e.g., Tribally Operated Centers):
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
1. Describe the teacher qualifications: Tribal Lead Agency will follow State guidelines for all child care
providers set forth by each individual governing state (Washington; Oregon).
2. Describe the director qualifications: Tribal Lead Agency will follow State guidelines for all child care
providers set forth by each individual governing state (Washington; Oregon).
2.2.5.2 Family Child Care Providers:
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
1. Describe the teacher qualifications: Tribal Lead Agency will follow State guidelines for all child care
providers set forth by each individual governing state (Washington; Oregon).
2. Describe the director qualifications (if applicable): Tribal Lead Agency will follow State guidelines for all
child care providers set forth by each individual governing state (Washington; Oregon).
2.2.5.3 In-Home Child Care Provider (care in the child’s home):
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
1. Describe the teacher qualifications: Tribal Lead Agency will follow State guidelines for all child care
providers set forth by each individual governing state (Washington; Oregon).
2.3 Monitoring and Enforcement Policies and Practices for CCDF Providers
2.3.1

Enforcement of Health and Safety Requirements
Tribal Lead Agencies must certify that procedures are in effect to ensure that child care providers caring
for children receiving CCDF services comply with all applicable Tribal and/or state and local health, safety,
and fire standards, including those described in 98.41 and 98.42(a).

36

This certification may include, but is not limited to, any systems used to ensure that providers met health
and safety requirements, any documentation required to be maintained by child care providers, and any
other monitoring procedures to ensure compliance. Tribal Lead Agencies are subject to the provision at
98.42(b)(2) to require inspections of child care providers and facilities that receive CCDF program funds.
Tribal Lead Agencies must conduct at least one pre-licensure/pre-service inspection for compliance with
health, safety, and fire requirements and annual, unannounced inspections for licensed/regulated
providers and facilities. Tribal Lead Agencies must also conduct annual inspections for license-exempt
CCDF providers for compliance with health, safety, and fire requirements.

Tribal Lead Agencies may propose an alternative approach to meet the annual inspection requirements.
In its justification, the Tribal Lead Agency must describe how the alternative approach is appropriately
comprehensive and protects the health and safety of children in care.
2.3.1.1 Annual inspections of CCDF providers policies and practices.
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
Describe the Tribal Lead Agency’s policies and practices for annual inspections of CCDF providers for
compliance with health, safety, and fire requirements for the following categories of providers. Inhome child care providers can answer “not applicable” if they are not regulated.
Center-Based Child Care Providers (e.g., Tribally Operated Centers): All center-based child care is by
state-licensed centers and they follow state guidelines. The virtual pre-license/preservice inspection
includes reviewing the state's last inspection and compiling all center documents confirming that all
health, safety, and fire requirements have been met. If the state has not been out for an inspection
within the last year an in-person inspection will be performed within 3 months. If there are any areas
of concern on the last inspection, then the center will need to show documentation that the issue is in
compliance. There will be one unannounced in-person inspection for licensed/regulated providers
and facilities. This alternative approach is so that the family can get enrolled into care as soon as
possible. Since our area encompasses two states and five counties, this process ensures approval in a
timely manner.

Tribal Operated Centers: Not Applicable
Family Child Care Providers: Family childcare applicants must complete an online orientation,
considered phase 1, and then an in-person orientation considered phase 2. The orientation includes
an overview of all health and safety requirements in the licensing rules and is conducted with no
more than 3 applicants and one licensor. They monitor for the 11 health and safety topical standards,
training, background check, ratio/group size, and teacher qualifications. Before licensure, a 30-hour
Child Care Basics training is required for the licensee and primary assistant.
In-Home Child Care Providers (care in the child’s home): In-Home Care:
The Tribal lead agency will be completing its own tribal alternative annual monitoring process. The
Tribal lead agency will be referencing both "Caring for Our Children Basics" and "Developing Child
Care Health and Safety Monitoring and Enforcement Systems: A Guide for Tribal Lead Agencies"
37

publications. The monitor refers to the 11 health and safety topical standards, training, background
check, and ratio/group size. FFN providers must complete pediatric CPR/First Aid training, bloodborne pathogens, and review on all other health and safety topics, within 90 days of their
authorization begin date.

2.3.1.2 Does the Tribal Lead Agency have a stand-alone licensing system (Tribal Lead Agencies do not need to
describe a state licensing system for state licensed providers)?
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
[x] No (Skip to 2.3.1.3)
[ ] Yes
If yes, describe the Tribal Lead Agency’s pre-licensure inspections and annual, unannounced
inspections for licensed CCDF providers policies and practices for the following categories of
providers.
Center-Based Child Care Providers (e.g., Tribally Operated Centers):
Family Child Care Providers:
In-Home Child Care Providers (care in the child’s home):
2.3.1.3 Alternative approach to inspection requirements.
Does the Tribal Lead Agency have an alternative approach to the inspection requirements at
98.42(b)(2)?
[ ] Yes. Describe how the alternative approach is appropriately comprehensive and protects the
health and safety of children in care:
[x] No.
2.3.2

Monitoring Inspectors
Tribal Lead Agencies must have policies and practices ensuring that individuals who are hired as
inspectors or monitors are qualified to inspect child care providers and facilities and have received health
and safety training appropriate to the provider setting and age of the children served.
Training shall include, but is not limited to, those requirements described in 98.41(a)(1) and all aspects of
the requirements detailed in Section 2.1.2 (658E(c)(2)(K)(i)(I); 98.42(b)(1)).

2.3.2.1 Qualifications for inspectors or monitors to inspect facilities and providers.
To certify, describe how the Tribal Lead Agency ensures that inspectors or monitors are qualified to
inspect child care facilities and providers: The Tribal Lead Agency hires staff with a working knowledge
of the state childcare inspection process.
38

2.3.2.2 Inspectors or monitors training on health and safety requirements.
To certify, describe how the inspectors or monitors have received training on health and safety
requirements that are appropriate to the age of the children in care, and the type of provider setting
(98.42(b)(1)): The Inspectors or Monitors are current on their First Aid & CPR, blood-born pathogens,
and have a working knowledge of the latest health and safety required by the state.
2.3.2.3 Ratio of Inspectors or Monitors to Child Care Providers
The Tribal Lead Agencies must have policies and practices requiring the ratio of inspectors or monitors to child
care providers and facilities to be maintained at a level sufficient to conduct effective inspections of child care
providers and facilities on a timely basis in accordance with Tribal, Federal, state, and local laws
(658E(c)(2)(K)(i)(III); 98.42(b)(3)).
In order to maintain an effective ratio, Tribal Lead Agency must maintain staff numbers to maintain
child safety at one inspector/monitor to 50 providers.
2.3.2.4 Policies and practices regarding the ratio of inspectors or monitors to child care providers.
Describe the Tribal Lead Agency’s policies and practices regarding the ratio of inspectors to child care
providers (i.e., the number of inspectors per number of child care providers) and facilities within that
agency’s inspection area and include how the ratio is sufficient to conduct effective inspections on a
timely basis: In order to maintain an effective ratio, Tribal Lead Agency must maintain staff numbers
to maintain child safety at one inspector/monitor to 50 providers. Policies and Procedures are under
construction at this time.
2.4 Exemptions for Relative Providers
Tribal Lead Agencies have the option to exempt relatives over age 18 (defined in CCDF
regulations as grandparents, great-grandparents, siblings if living in a separate residence,
aunts, and uncles (98.42(c)) from some/all health and safety requirements. Note: This
exception applies if the individual cares only for relative children.
Check and describe, where applicable, the policies that the Tribal Lead Agency has
regarding exemptions for eligible relative providers over age 18 for the following health and
safety requirements. The description should include the health and safety requirements
that relatives are exempt from, if applicable, and which of the federally defined relatives
the exemption applies to.
2.4.1

Health and Safety Standards

2.4.1.1. Health and Safety Standards (as described in Sections 2.2.1, 2.2.2, 2.2.4, and 2.2.6).
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
[ ] Relative providers are exempt from all health and safety standard requirements
[ ] Relative providers are exempt from a portion of health and safety standard requirements.
39

2.4.2

Describe:
[x] Relative providers must fully comply with all health and safety standard requirements.
Health and Safety Training

2.4.2.1 Health and Safety Training (as described in Sections 2.2.2 and 2.2.3).
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services

2.4.3

[ ] Relative providers are exempt from all health and safety training requirements.
[ ] Relative providers are exempt from a portion of all health and safety training
requirements. Describe:
[x] Relative providers must fully comply with all health and safety training requirements.
Monitoring and Enforcement

2.4.3.1 Monitoring and Enforcement (as described in Section 2.3).
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
[ ] Relative providers are exempt from all monitoring and enforcement requirements.
[ ] Relative providers are exempt from a portion of monitoring and enforcement
requirements. Describe:
[x] Relative providers must fully comply with all monitoring and enforcement requirements.
2.5 Comprehensive Background Checks
In this section, Tribal Lead Agencies will describe the types of providers subject to comprehensive
background checks and the methods used for each component of the eight background checks (e.g.,
which database or repository is checked). In addition, the Tribal Lead Agency will describe the policies in
place for disqualifying crimes for employment eligibility, fees, timeliness, and privacy in returning
comprehensive background check results. Next, Tribal Lead Agencies will describe the processes in place
for child care providers to provisionally employ child care staff (including employee, prospective
employee, or household member) when not all the comprehensive background checks are returned.
Tribal Lead Agencies will also describe the process for child care staff (including employee, prospective
employee, or household member) to appeal unfavorable results. Finally, Tribal Lead Agencies will need to
justify and describe their alternative approach, if applicable.
The CCDBG Act requires Tribal Lead Agencies, regardless of allocation size, to have in effect requirements,
policies, and procedures to conduct comprehensive background checks for (1) all child care staff members
(including prospective staff members) of all child care programs that are licensed, regulated, approved, or
registered under Tribal law (including Tribally Operated Centers) and for (2) all other providers eligible to
deliver CCDF services (e.g., license-exempt CCDF-eligible providers) (98.43(a)(1)(i)).
2.5.1

Methods used for each of the eight comprehensive background check components (98.43(b))
Under the CCDF rule, a comprehensive background check must include eight separate and specific
components (98.43(b)), which encompass three in-state checks, two national checks, and three interstate
checks (if the individual resided in another state in the preceding 5 years). Comprehensive background
check requirements apply to any staff member who is employed by a child care provider for

40

compensation, including contract employees and self-employed individuals; whose activities involve the
care or supervision of children; or who has unsupervised access to children (98.43(b)(2)).
Tribal Lead Agencies must describe the methods used for the background check components, such as the
database or repository that is checked or a memorandum of understanding (MOU)/memorandum of
agreement (MOA) or contract with a state or third-party vendor to conduct the checks on the Tribal Lead
Agency’s behalf.
Tribal Lead Agencies may use alternative approaches in addition to or instead of the pre-approved
methods. For example, Tribal Lead Agencies are encouraged (but not required) to check registries
maintained by the Tribe (rather than a state). Tribal Lead Agencies must provide justification in 2.5.7 for
using any alternative approaches that are identified in 2.4.1. The alternative approach is subject to ACF
approval, and ACF will not approve approaches with blanket exemptions that bypass the intent of
protecting children’s safety.
In instances in which a child care provider has already met the state’s background check requirements
consistent with the CCDF rule (because that provider is licensed by the state and/or receives CCDF
program funding from the state), it is not necessary for the Tribal Lead Agency to require additional or
duplicative background checks.
For family child care providers, the comprehensive background check requirement includes the caregiver
and household members (i.e., any other adults residing in the family child care who are age 18 or older
(98.43(a)(2)(ii)(C)). ACF will consider an alternative approach for limiting the background checks for
household members to those who are feasible. OCC will not approve alternative approaches that do not
include any background checks for other adults in a family child care. As stated in the preamble of the
CCDF Final Rule (81 FR 67542-43), ACF expects that Tribal Lead Agencies will conduct some components
of a background check for these individuals, for example, a check of Tribal criminal history records. Tribal
Lead Agencies who use this alternative approach must indicate which background checks apply to
household members and must justify the alternative approach in 2.5.7.
This requirement does not apply to individuals over age 18 who are related to all children for whom child
care services are provided (98.43(a)(2)(i)(A)).
Each of the tables below describes one component of the eight comprehensive background checks. Select
which methods are used for each provider type for each component.
•
•
•
•

41

Check the pre-approved and/or alternative approach method(s) used for each provider type.
Tribal Lead Agencies must justify any alternative approach in 2.5.7.
Tribal Lead Agencies may select more than one method for a provider type. (For example, a Tribal
Lead Agency may search the Tribal criminal fingerprint records and the state criminal fingerprint
records for staff employed in Tribally Operated Centers.)
If relative providers over age 18 are exempt from that background check component, check
“Exempt.”
Check “Family child care household members not included” for background check components
that are not conducted for household members. (OCC will not approve alternative approaches
that do not include at least one background check component for other adults in an family child

•

care.)
Describe any Tribal or state database or repository (e.g., the Tribal criminal fingerprint records or
a state criminal fingerprint records) used for any background check components at the end of
each table.
If the Tribal Lead Agency uses any alternative approach that is not listed, check “Other” and
describe the approach. Tribal Lead Agencies must justify the alternative approach in 2.5.7.

2.5.1.1 Components of in-state background checks
For in-state registry checks, OCC will consider alternative approaches that include checks of Tribal
criminal, sex offender, and/or child abuse and neglect registries. OCC will also consider approaches
that include checks of databases of third-party or private entities. Tribal lead agencies must justify
any alternative approach in 2.5.7.
1. Criminal registry or repository using fingerprints in the current state of residency (check only those
methods used)
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer Direct
Services

42

Tribally Operated Centers
and
Tribally Regulated Providers
(includes center-based child
care and family child care)

Pre-Approved Methods
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

Alternative Approach
[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[ ] Third-party vendor
[ ] Other, describe:

State-Licensed Providers
(includes center-based child
care and family child care)

[ ] State database or repository
[x] State conducts background
check on Tribal Lead Agency’s
behalf

Relative Providers

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[x] Exempt

[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[ ] Third-party vendor
[ ] Other, describe:
[ ] Tribal database or
repository
[ ] Third-party vendor
[ ] Other, describe:

All other providers eligible to
deliver CCDF services
(includes state licenseexempt and in-home child
care providers)

i.

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

[ ] Tribal database or
repository
[x] Third-party vendor
[ ] Family child care
household members not
included
[ ] Other, describe:

Tribal or state databases or repositories. Tribal Lead Agencies may use Tribal or state
databases or repositories for some or all of their in-state background check components.
Describe any Tribal or state database or repository indicated in the table above.
[ ] No Tribal or state database or repository used in criminal fingerprint checks.
[ ] Tribal database or repository. Describe:
[x] State database or repository. Describe: All state-licensed providers receive background
checks by either Washington State or Oregon State, depending on which state they
are located in.
Personal Security Consultants, Inc. criminal record search

NOTE: Current fingerprinting is on hold currently and will be reviewed.
2. Sex offender registry or repository check in the current state of residency (check only those methods
used)
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer Direct
Services
Tribally Operated Centers
and
Tribally Regulated Providers
(includes center-based child
care and family child care)

Pre-Approved Methods
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

Alternative Approach
[ ] Tribal database or
repository
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:

State-Licensed Providers
[ ] State database or repository
(includes center-based child [x] State conducts background
check on Tribal Lead Agency’s
care and family child care)
behalf

[ ] Tribal database or
repository
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:
[ ] Tribal database or
repository
[ ] Third-party vendor
[ ] Other, describe:

Relative Providers

43

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[x] Exempt

All other providers eligible
to deliver CCDF services
(includes state licenseexempt and in-home child
care providers)

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

[ ] Tribal database or
repository
[x] Third-party vendor
[ ] Family child care household
members not included
[ ] Other, describe:

i.

Tribal or state databases or repositories. Tribal Lead Agencies may use Tribal or state
databases or repositories for some or all of their in-state background check components.
Describe any Tribal or state database or repository indicated in the table above.
[ ] No Tribal or state database or repository used in sex offender checks.
[ ] Tribal database or repository. Describe:
[x] State database or repository. Describe: All state-licensed providers receive background
checks by either Washington State or Oregon State, depending on which state they are
located in.
Personal Security Consultants, Inc. sex offender record search
NOTE: Current fingerprinting is on hold currently and will be reviewed.
3. Child abuse and neglect registry and database check in the current state of residency (check only those
methods used)
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer Direct
Services

44

Tribally Operated Centers and
Tribally Regulated Providers
(includes center-based child
care and family child care)

Pre-Approved Methods
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

Alternative Approach
[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[ ] Third-party vendor
[ ] Other, describe:

State-Licensed Providers
(includes center-based child
care and family child care)

[ ] State database or repository
[x] State conducts background
check on Tribal Lead Agency’s
behalf

[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[ ] Third-party vendor
[ ] Other, describe:

Relative Providers

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[x] Exempt
All other providers eligible to [ ] State database or repository
deliver CCDF services (includes [ ] State conducts background
check on Tribal Lead Agency’s
state license-exempt and inbehalf
home child care providers)

i.

[ ] Tribal database or
repository
[ ] Third-party vendor
[ ] Other, describe:
[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[x] Third-party vendor
[ ] Other, describe:

Tribal or state databases or repositories. Tribal Lead Agencies may use Tribal or state
databases or repositories for some or all of their in-state background check components.
Describe any Tribal or state database or repository indicated in the table above.
[ ] No Tribal or state database or repository used in child abuse and neglect checks.
[ ] Tribal database or repository. Describe:
[x] State database or repository. Describe: All state-licensed providers receive background
checks by either Washington State or Oregon State, depending on which state they
are located in.
Currently the third party vendor is not doing a search. Currently defining the process.

2.5.1.2 Components of national background check
1. FBI (Federal Bureau of Investigation) fingerprint check (check only those methods used)
For FBI fingerprint checks, the CCDBG Act does not provide explicit authority for Tribes to
request FBI fingerprint checks for all child care staff. Tribes may have authority under a
different Federal statute to request FBI fingerprint-based background checks for child care
staff, including (but not limited to) State Statute (P.L. 92-544, 34 U.S.C. 41101), Indian Child
Protection and Family Violence Prevention Act (P.L. 101-630, 25 U.S.C. 3207), National Child
Protection Act/Volunteers for Children Act (NCPA/VCA) (P.L. 101-209, as amended, 34 U.S.C.
40101 et seq.), and Improving Head Start for School Readiness Act (P.L. 110-134, 42 U.S.C.
9843a).
The four pre-approved methods for Tribes to access the FBI fingerprint check are through (1) a
state repository (through an MOU/MOA), (2) U.S. Department of Justice Tribal Access Program
(TAP), (3) an FBI-approved channeler, and (4) fingerprint sent directly to the FBI (i.e.,
submitting hard-copy fingerprint cards through the U.S. mail).
OCC will consider alternative approaches (such as name-based checks of Tribal or state record
management systems) when the process of obtaining fingerprints from one of the four preapproved methods is not available or feasible. Tribal Lead Agencies must justify any alternative
approach in 2.5.7.
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer
45

Direct Services
Tribally Operated Centers
and
Tribally Regulated Providers
(includes center-based child
care and family child care)

State-Licensed Providers
(includes center-based child
care and family child care)

Relative Providers

All other providers eligible
to deliver CCDF services
(includes state licenseexempt and in-home child
care providers)

Pre-Approved Methods
[ ] State agreement (e.g., MOU
or MOA)
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] U.S. Department of Justice
(DOJ) TAP
[ ] FBI-approved channeler
[ ] Direct to FBI
[ ] State agreement (e.g., MOU
or MOA)
[x] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] DOJ TAP
[ ] FBI-approved channeler
[ ] Direct to FBI
[ ] State agreement (e.g., MOU
or MOA)
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] DOJ TAP
[ ] FBI-approved channeler
[ ] Direct to FBI
[ ] State agreement (e.g., MOU
or MOA)
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] DOJ TAP
[ ] FBI-approved channeler
[ ] Direct to FBI

Alternative Approach
[ ] Non-CCDBG Tribal authority
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:

[ ] Non-CCDBG Tribal authority
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:

[ ] Non-CCDBG Tribal authority
[ ] Third-party vendor
[x] Other, describe: Exempt

[ ] Non-CCDBG Tribal authority
[ ] Family child care household
members not included
[ ] Third-party vendor
[x] Other, describe: Third party
vendor conducts search of a
national search with out
fingerprints.

2. National Crime Information Center (NCIC) National Sex Offender Registry (NSOR) name-based search
(check only those methods used)
Because there is no Federal authority under the CCDBG Act for Tribes to access information
through the NCIC NSOR name-based search, OCC will consider approaches that do not include
accessing the NCIC NSOR name-based search. An alternative approach to checking the NCIC
46

NSOR name-based check may include a check of a private or public sex offender registry. Tribal
Lead Agencies must justify any alternative approach in 2.5.7.
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer
Direct Services
Tribally Operated Centers
and
Tribally Regulated Providers
(includes center-based child
care and family child care)

State-Licensed Providers
(includes center-based child
care and family child care)

Relative Providers

All other providers eligible to
deliver CCDF services
(includes state licenseexempt and in-home child
care providers)

47

Pre-Approved Methods
[ ] State agreement (e.g.,
MOU or MOA)
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] National FBI fingerprint
NCIC NSOR automatic check
plus name-based search of
NCIC NSOR
[ ] State agreement (e.g.,
MOU or MOA)
[x] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] National FBI fingerprint
NCIC NSOR automatic check
plus name-based search of
NCIC NSOR
[ ] State agreement (e.g.,
MOU or MOA)
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] National FBI fingerprint
NCIC NSOR automatic check
plus name-based search of
NCIC NSOR
[x] Exempt
[ ] State agreement (e.g.,
MOU or MOA)
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[ ] National FBI fingerprint
NCIC NSOR automatic check
plus name-based search of
NCIC NSOR

Alternative approach
[ ] Private or public sex
offender registry
[ ] Family child care household
members not included
[ ] Other, describe:

[ ] Private or public sex
offender registry
[ ] Family child care household
members not included
[ ] Other, describe:

[ ] Private or public sex
offender registry
[ ] Other, describe:

[ ] Private or public sex
offender registry
[ ] Family child care household
members not included
[x] Other, describe: Third party
vendor conducts search of Sex
Offender Registry

2.5.1.3 Components of interstate background checks for place(s) of residency in last 5 years
For interstate registry checks, OCC will consider alternative approaches that include checks of Tribal
criminal, sex offender and/or child abuse and neglect registries. OCC will also consider approaches
that include checks of databases of third-party or private entities. Tribal Lead Agencies must justify
any alternative approach in 2.5.7.
1. Criminal registry or repository using fingerprints in the previous state of residency
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer Direct
Services
Tribally Operated Centers
and
Tribally Regulated Providers
(includes center-based child
care, family child care, and
in-home providers)

Pre-Approved Methods
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

Alternative Approach
[ ] Tribal database or
repository
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:

State-Licensed Providers
(includes center-based child
care and family child care)

[ ] State database or repository
[x] State conducts background
check on Tribal Lead Agency’s
behalf

Relative Providers

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[x] Exempt
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

[ ] Tribal database or
repository
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:
[ ] Tribal database or
repository
[ ] Third-party vendor
[ ] Other, describe:

All other providers eligible
to deliver CCDF services
(includes state licenseexempt and in-home child
careproviders)
i.

[ ] Tribal database or
repository
[ ] Family child care household
members not included
[x] Third-party vendor
[ ] Other, describe:

Tribal or state databases or repositories. Tribal Lead Agencies may use Tribal or state
databases or repositories for some or all their child abuse and neglect registry and
database check component. Describe any Tribal or state database or repository indicated
in the table above.
[ ] No Tribal or state database or repository used in background checks.
[ ] Tribal database or repository. Describe:
[x] State database or repository. Describe: All state-licensed providers receive background
checks by either Washington State or Oregon State, depending on which state they are
48

located in.
Personal Security Consultants, Inc. conducts interstate criminal, sex offender and/or child
abuse and neglect registries

2. Sex offender registry or repository check in the previous state of residency (check only those methods
used)
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer Direct
Services
Tribally Operated Centers
and
Tribally Regulated Providers
(includes center-based child
care and family child care)

Pre-Approved Methods
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

Alternative Approach
[ ] Tribal database or
repository
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:

State-Licensed Providers
(includes center-based child
care and family child care)

[ ] State database or repository
[x] State conducts background
check on Tribal Lead Agency’s
behalf

[ ] Tribal database or
repository
[ ] Family child care household
members not included
[ ] Third-party vendor
[ ] Other, describe:

Relative Providers

[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf
[x] Exempt
[ ] State database or repository
[ ] State conducts background
check on Tribal Lead Agency’s
behalf

[ ] Tribal database or
repository
[ ] Third-party vendor
[ ] Other, describe:

All other providers eligible
to deliver CCDF services
(includes state licenseexempt and in-home child
care providers)

i.

49

[ ] Tribal database or
repository
[ ] Third-party vendor
[x] Family child care household
members not included
[ ] Other, describe:

Tribal or state databases or repositories. Tribal Lead Agencies may use Tribal or state
databases or repositories for some or all of their interstate background check
components. Describe any Tribal or state database or repository indicated in the table
above.
[ ] No Tribal or state database or repository used in interstate criminal background
checks.
[ ] Tribal database or repository. Describe:

[x] State database or repository. Describe: All state-licensed providers receive background
checks by either Washington State or Oregon State, depending on which state they
are located in.
Personal Security Consultants, Inc. conducts interstate criminal, sex offender and/or
child abuse and neglect registries
3. Child abuse and neglect registry and database check in the previous state of residency
Note: Rows are enabled based on the Provider Types specified in 1.7.1 Providers that Offer Direct
Services
Tribally Operated Centers and
Tribally Regulated Providers
(includes center-based child
care and family child care)

Pre-Approved Methods
[ ] State database or
repository
[ ] State conducts
background check on Tribal
Lead Agency’s behalf

Alternative Approach
[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[ ] Third-party vendor
[ ] Other, describe:

State-Licensed Providers
(includes center-based child
care and family child care)

[ ] State database or
repository
[x] State conducts
background check on Tribal
Lead Agency’s behalf

[ ] Tribal database or
repository
[ ] Family child care
household members not
included
[ ] Third-party vendor
[ ] Other, describe:

Relative Providers

[ ] State database or
repository
[ ] State conducts
background check on Tribal
Lead Agency’s behalf
[x] Exempt
[ ] State database or
repository
[ ] State conducts
background check on Tribal
Lead Agency’s behalf

[ ] Tribal database or
repository
[ ] Third-party vendor
[ ] Other, describe:

All other providers eligible to
deliver CCDF services (includes
state license-exempt and inhome child care providers)

i.

50

[ ] Tribal database or
repository
[ ] Third-party vendor
[x] Family child care
household members not
included
[ ] Other, describe:

Tribal or state databases or repositories. Tribal Lead Agencies may use Tribal or state
databases or repositories for some or all of their interstate background check

components. Describe any Tribal or state database or repository indicated in the table
above.
[ ] No Tribal or state database or repository used in interstate child abuse and neglect
checks.
[ ] Tribal database or repository. Describe:
[x] State database or repository. Describe: All state-licensed providers receive background
checks by either Washington State or Oregon State, depending on which state they are
located in.

2.5.2

Personal Security Consultants, Inc. conducts interstate criminal, and sex offender
registries
Disqualifying Crimes for Employment Eligibility
Child care staff members cannot be employed by a child care provider receiving CCDF subsidy funds if
they refuse a background check, make materially false statements in connection with the background
check, or are registered or required to be registered on the state or National Sex Offender Registry
(98.43(c)(1)(i-iii)). Potential staff members also cannot be employed by a provider receiving CCDF program
funds if they have been convicted of:
• A felony consisting of murder, child abuse or neglect, crimes against children, spousal abuse,
crimes involving rape or sexual assault, kidnapping, arson, physical assault or battery, or—subject
to an individual review (at the Tribal Lead Agencies’ option)—a drug-related offense committed
during the preceding 5 years
• A violent misdemeanor committed as an adult against a child, including the following crimes—
child abuse, child endangerment, or sexual assault
• A misdemeanor involving child pornography (98.43(c)(1)(iv-v)).
Tribal Lead Agencies that only use state-licensed providers and rely on state-conducted background
check policies and procedures should select “No”.

2.5.2.1 Other disqualifying crimes.
Does the Tribal Lead Agency disqualify child care staff members based on their conviction for any
other crimes not specifically listed in 98.43(c)(i)?
[ ] No.
[ ] State conducts all background checks and determines disqualifying crimes.
[x] Yes. Describe other disqualifying crimes and provide a citation: Additional disqualifying crimes:
Arson, Assault 3, not DV, Assault 1, Assault 4/simple assault, Assault 2, Burglary, Assault 3 DV,
Coercion, Assault of a child, Custodial assault, Bail jumping, Custodial sexual misconduct,
Extortion 2, Child buying or selling, Forgery, Child molestation, Harassment, Commercial sexual
abuse of a minor, Communication with a minor for immoral purposes, Identity theft, Controlled
substance, homicide, Leading organized crime, Criminal mistreatment, Malicious explosion 3,
Custodial interference, Malicious mischief, Dealing in depictions of minor engaged in sexually
explicit conduct, Malicious placement an explosive 2 and 3, DV felonies, Drive-by shooting
Malicious placement of imitation device 1, Extortion 1, Patronizing a prostitute, Harassment DV,
Possess explosive device, Homicide by abuse, Promoting pornography, Homicide by watercraft,
51

Promoting prostitution 1 and 2, Incest, Promoting suicide attempt, Indecent exposure/ public
indecency (felony)
2.5.2.2 Alternative approach to lifetime ban for disqualifying offenses.
Note: Applicable Provider Types can be selected in 1.7.1.1 Providers that Offer Direct Services
ACF will consider alternative approaches where the Tribal Lead Agency implements less than a
lifetime ban for offenses that are not crimes against children. Tribes may adopt an individualized
review process for determining employment eligibility for those convicted of crimes that are not
crimes against children. Tribal Lead Agencies must justify any alternative approach in 2.5.7.
Does the Tribal Lead Agency use an alternative approach that implements a less than lifetime ban for
offenses that are not crimes against children?
[ ] No
[x] Yes
1. If yes, check the type of provider(s) to which the alternative approach for disqualifying
crimes applies.
[ ] Tribally Operated Centers and Tribally Regulated Providers (includes center-based
child care and family child care)
[ ] State-Licensed Providers (includes center-based child care and family child care)
[ ] Relative Providers
[x] All other providers eligible to deliver CCDF services (includes license-exempt and inhome child care providers)
2.5.3

Fees
The Tribal Lead Agency may not charge fees that exceed the actual costs of processing applications and
administering a comprehensive background check, regardless of whether they are conducted by the
Tribe, a state, or a third-party vendor or contractor (98.43(f)). Tribal Lead Agencies can report that no fees
are charged if applicable (98.43(f)).
Tribal Lead Agencies that only use state-licensed providers and rely on state-conducted background
check policies and procedures should select “No”.

2.5.3.1 Does the Tribal Lead Agency charge fees?
[ ] Yes.
[x] No. Skip to 2.5.4
2.5.3.2 What are the fees that the Tribal Lead Agency charges for completing the backgroun

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Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Acowlitz%3Acfbde380afc7fd09. Public record. Not legal advice.