# Request for Proposals > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aconfederated_clusi%3A1bae170a98eade02 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Request for Proposals Remodel of existing building structures Located at: 92630 Cape Arago Hwy Coos Bay, Oregon 97420 Issue Date: August 24°! 2026 Proposal Due Date: by 59m on September 15', 2026 Submit Proposals To: Email: ajames@ctclusi.org Or deliver in person to: Confederated Tribes of Coos, Lower Umpqua & Siuslaw Indians 1245 Fulton Avenue Coos Bay, Oregon 97420 RFP Contact: Andrew James Phone: 541-294-7398 Email: ajames@ctclusi.org Project Location: 92630 Cape Arago Highway Coos Bay, Oregon 97420 See Attachment G for project location information. Mandatory Pre-Proposal Bid Walkthrough will be held on September 9th, 2026 at 9:00 AM at the project location. Requests for Information (RFls): Questions or requests for clarification regarding this RFP shall be submitted by email to Andrew James at ajames@ctclusi.org no later than 5pm on September 15", 2026. Responses that materially affect the RFP, Scope of Work, proposal requirements, or other solicitation requirements may be issued to all prospective Proposers by written Addendum. RFP —- CTCLUSI 92630 Cape Arago Hwy Page l INTRODUCTION The Confederated Tribes of Coos, Lower Umpqua & Siuslaw Indians (CTCLUSI), hereinafter referred to as the “Tribe,” are soliciting proposals from qualified and appropriately licensed General Contractors for the renovation of existing building structures located at 92630 Cape Arago Highway, Coos Bay, Oregon 97420. The selected General Contractor will be responsible for coordinating and facilitating all activities necessary to successfully complete the project. This includes providing overall project management and coordination of all required subcontractors and trades, including, but not limited to, electrical, mechanical, plumbing, and structural trades required to complete the work. The purpose of this solicitation is to obtain competitive proposals from qualified General Contractors with demonstrated experience successfully completing renovation and construction projects of similar scope, size, complexity, and scale. Proposals must be received by the Tribe no later than 5:00 PM on September 22nd, 2026. Proposals received after the stated deadline may not be considered. Proposals will be evaluated based on the criteria established in this RFP. The successful Contractor will be selected and approved by the Tribe based on the proposal determined to provide the best overall value and meet the needs of the project. The Tribe reserves the right to reject any or all proposals, waive minor informalities or irregularities, request clarification or additional information, negotiate with one or more proposers, and select the Contractor and services determined to be in the best interest of the Tribe. Issuance of this RFP does not obligate the Tribe to award a contract or reimburse any proposer for costs incurred in preparing or submitting a proposal. Proposals should be clearly marked with the Proposer’s name and address, as well as the RFP Project title. Criteria for Selection Factors Score 1 | Proposed Timeline to Completion (must be clearly noted in proposal) 30 2 | Experience of similar projects 20 3 | Price 40 4 | Tribally Owned Business, Women, Veteran, and Minority Owned Business 10 100 EVALUATION AND SELECTION CRITERIA Proposals will be evaluated by CTCLUSI based on the criteria identified below. Proposers should provide sufficient information within their proposal to allow the evaluation committee to assess each criterion. The maximum possible score is 100 points. RFP ~ CTCLUSI 92630 Cape Arago Hwy Page 2 1. Proposed Timeline to Completion — 30 Points The Proposer shall provide a detailed proposed project schedule identifying the anticipated start date, major construction activities and milestones, coordination of subcontractors and trades, anticipated inspections, substantial completion, and final completion. Evaluation will consider: Reasonableness and feasibility of the proposed construction schedule. Ability to mobilize and begin work in a timely manner. Overall proposed time to complete the project. Identification of major milestones and sequencing of work. Coordination and scheduling of subcontractors and required trades. Ability to manage potential scheduling constraints or delays. Demonstrated ability to complete the project within the proposed schedule. The proposed completion timeline must be clearly identified in the proposal. Maximum Points: 30 2. Experience with Similar Projects — 20 Points The Proposer shall demonstrate relevant experience successfully completing renovation and construction projects of similar scope, size, complexity, and nature. Evaluation will consider: Experience with substantial building renovation and remodeling projects. Experience coordinating electrical, plumbing, HVAC, structural, and other construction trades. Experience renovating existing residential, transitional housing, multifamily, commercial, or similar facilities. Experience managing projects involving existing or concealed building conditions. Qualifications and experience of key personnel assigned to the project. Demonstrated ability to successfully manage subcontractors, schedules, budgets, inspections, and project closeout. Quality and relevance of references and examples of previously completed projects. Proposers should identify similar projects completed within the past five (5) years, including the project name, location, description of work, contract amount, completion date, and owner/reference contact information. Maximum Points: 20 3. Price — 40 Points RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 3. The Proposer shall provide a complete proposed Contract Price for all labor, materials, equipment, supervision, subcontractors, permits, inspections, overhead, profit, applicable prevailing wage requirements, and all other costs necessary to provide a complete and fully functional project as described in the RFP and Contract Documents. Price will be evaluated based on: e Total proposed Contract Price. ¢ Completeness and clarity of the proposed pricing. e Reasonableness of the price in relation to the Scope of Work. ¢ Identification and explanation of any assumptions, exclusions, allowances, or qualifications affecting the proposed price. e Overall value to CTCLUSI. The lowest-priced proposal will not necessarily be selected for award. CTCLUSI intends to select the responsive and responsible Proposer whose proposal provides the best overall value to the Tribe, considering price together with all other evaluation criteria. Maximum Points: 40 4. Tribally Owned, Women-Owned, Veteran-Owned, and Minority-Owned Business — 10 Points CTCLUSI encourages participation by Tribally Owned Businesses, Women-Owned Businesses, Veteran-Owned Businesses, and Minority-Owned Businesses. Proposers requesting consideration under this criterion shall clearly identify the applicable business ownership classification in their proposal and provide documentation sufficient for CTCLUSI to verify the claimed status. Points will be awarded based upon the Proposer's demonstrated and verified qualification under the applicable business preference or ownership categories established by CTCLUSI. A Proposer that does not provide sufficient information or documentation to establish eligibility may receive zero points under this criterion. Maximum Points: 10 Evaluation Summary Evaluation Criterion Maximum Points Proposed Timeline to Completion 30 Experience with Similar Projects 20 Price 40 Tribally Owned, Women-Owned, Veteran-Owned, and Minority-Owned Business 10 RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 4 TOTAL 100 CTCLUSI reserves the right to consider proposal completeness and responsiveness, contractor qualifications, references, proposed approach, and other relevant information necessary to determine the Proposer's ability to successfully complete the project. CTCLUSI may request clarification or additional information, verify references and qualifications, conduct interviews, and negotiate with one or more Proposers prior to final selection. PROPOSAL SUBMISSION REQUIREMENTS Proposers shall submit a complete proposal containing sufficient information for CTCLUSI to evaluate the Proposer's qualifications, experience, proposed approach, schedule, and price. Proposals should be organized in the order presented below. 1. Cover Letter and Contractor Information Provide a cover letter identifying: Legal name of the General Contractor. Business address, telephone number, and email address. Primary contact person for the proposal. Oregon Construction Contractors Board (CCB) license number. Number of years the company has been in business. Name and title of the individual authorized to bind the company. Acknowledgment that the proposal will remain valid for ninety (90) calendar days following the proposal due date. 2. Contractor Qualifications and Experience Provide a summary of the Proposer's qualifications and experience demonstrating the ability to successfully complete projects of similar scope, size, and complexity. The proposal should include: e General Contractor's relevant construction and renovation experience. ¢ Experience with residential, transitional housing, multifamily, commercial, or similar renovation projects. ¢ Experience coordinating electrical, plumbing, HVAC, structural, and other subcontractors and trades. ¢ Qualifications and experience of the Project Manager, Superintendent, and other key personnel proposed for the project. e Description of the Proposer's ability and capacity to complete the project within the proposed schedule. 3. Similar Project Experience and References RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 5 Provide information for at least three (3) similar projects completed within the past five (5) years, when available. For each project, provide: Project name and location. Owner/client. Description and scope of work. Original and final contract amount. Construction start and completion dates. Explanation of significant change orders or schedule delays, if applicable. Owner/client contact name, telephone number, and email address. CTCLUSI reserves the right to contact references and independently verify information provided by the Proposer. 4. Project Approach Provide a brief description of the Proposer's proposed approach to completing the project, including: Overall construction and project management approach. Coordination and supervision of subcontractors and trades. Approach to demolition and renovation of existing structures. Management of concealed or unforeseen conditions. Quality-control procedures. Site safety and security. Protection of existing structures and areas excluded from the Scope of Work. Coordination with CTCLUSI staff, inspectors, utilities, and Authorities Having Jurisdiction. Approach to project closeout, punch-list completion, warranties, and final acceptance. 5. Proposed Project Schedule Provide a detailed proposed construction schedule identifying, at minimum: Anticipated mobilization/start date. Major construction phases. Demolition. Structural repairs, as applicable. Electrical, plumbing, and HVAC work. Interior construction and finishes. Required inspections. Substantial completion. Punch-list completion. Final completion and turnover. RFP ~ CTCLUSIT 92630 Cape Arago Hwy Page 6 Construction Schedule and Look-Ahead: The Contractor shall provide CTCLUSI with an initial project schedule prior to the start of construction and maintain an updated two- to threeweek look-ahead schedule throughout the remodel process. The Contractor shall submit the updated two- to three-week look-ahead schedule electronically to the CTCLUS! Planning Department at ajames@ctclusi.org throughout the remodel process. The look-ahead schedule shall identify anticipated work activities, sequencing, subcontractor activities, inspections, material deliveries, utility coordination, and any known or anticipated delays that may affect the project schedule or completion date. The Proposer shall clearly identify the total anticipated number of calendar days required to complete the project. 6. Subcontractors and Key Trades Identify known or anticipated major subcontractors and trades proposed for the project, including, as applicable: Electrical. Plumbing. HVAC/mechanical. Structural. Roofing. Other major construction trades. If subcontractors have not been selected at the time of proposal, the Proposer shall identify the anticipated subcontracted work and describe its process for selecting qualified and appropriately licensed subcontractors. The General Contractor shall remain fully responsible for the performance, coordination, supervision, and compliance of all subcontractors and lower-tier subcontractors. 7. Proposed Contract Price Provide a complete proposed Contract Price for completion of the Scope of Work. The proposed price shall include all costs necessary to provide a complete and fully functional project, including, but not limited to: Labor. Materials and equipment. Subcontractors. Supervision and project management. Mobilization. Permits and inspections. General conditions. Overhead and profit. RFP ~ CTCLUSI 92630 Cape Arago Hwy Page 7. Applicable taxes and fees. Davis-Bacon prevailing wages and fringe benefits. Certified payroll and other federal labor compliance costs. Cleanup and disposal. Warranties and project closeout. The Proposer shall clearly identify any allowances, assumptions, exclusions, qualifications, or items not included in the proposed Contract Price. 8. Davis-Bacon and Federal Requirements The Proposer shall acknowledge that the project is subject to applicable Davis-Bacon and Related Acts prevailing wage requirements and that the proposed Contract Price includes the costs associated with compliance. The selected Contractor and applicable subcontractors shall be responsible for complying with the federal labor standards and certified payroll requirements contained in this RFP and the resulting Contract Documents. 9. Business Ownership/Preference Information Proposers requesting evaluation points as a Tribally Owned Business, Women-Owned Business, Veteran-Owned Business, or Minority-Owned Business shall identify the applicable ownership classification and provide documentation sufficient for CTCLUSI to verify eligibility. Failure to provide sufficient supporting documentation may result in no points being awarded under this evaluation criterion. 10. Addenda Acknowledgment The Proposer shall acknowledge receipt of all Addenda issued by CTCLUSI for this solicitation. Failure to acknowledge a material Addendum may result in the proposal being determined non-responsive. 11. Exceptions, Assumptions, and Deviations The Proposer shall clearly identify any exceptions, proposed modifications, assumptions, qualifications, or deviations from the RFP, Scope of Work, attachments, or proposed Contract requirements. Any requirement for which an exception is not specifically identified in the proposal may be considered accepted by the Proposer. RFP — CTCLUSI 92630 Cape Arago Hwy Page 8 CTCLUSI reserves the right to determine whether an identified exception or deviation is acceptable. 12. Required Certifications and Documentation The Proposer shall provide, as applicable: Current Oregon CCB license information. Required business licenses. Evidence of ability to meet CTCLUSI's insurance requirements. Required debarment and suspension certification. Required federal certifications and representations. Business ownership/preference documentation, if applicable. Any other forms or certifications identified in the RFP or its attachments. Proposal Responsiveness Proposers are responsible for submitting all information necessary for CTCLUSI to evaluate their proposal. CTCLUSI may determine a proposal to be non-responsive if material information required by the RFP is omitted. CTCLUSI] reserves the right to waive minor informalities or irregularities, request clarification or supplemental information, verify information submitted, and determine whether a proposal substantially complies with the requirements of this RFP. 1. REP PROCUREMENT SCHEDULE Solicitation of RFP August 24th, 2026 Mandatory Pre — Proposal Walkthrough September 9th, 2026 at 9am Deadline for RFI’s September 15th, 2026 5 pm Final Addendum September 17, 2026 Proposals Due September 22nd, 2026 Target Contract Signing Date September 25", 2026 1.1 MANDATORY PRE-PROPOSAL WALKTHROUGH A Mandatory Pre-Proposal Walkthrough will be held on September 9th, 2026, at 9:00 AM at: 92630 Cape Arago Highway Coos Bay, Oregon 97420 All General Contractors intending to submit a proposal are required to attend the walkthrough. The purpose of the walkthrough is to provide prospective Proposers an opportunity to inspect RFP —~ CTCLUSTI 92630 Cape Arago Hwy Page 9 the existing buildings and site conditions and become familiar with the nature and extent of the Work. Proposers are responsible for reviewing reasonably observable existing conditions, site access, utilities, building conditions, and other factors that may affect the cost, schedule, or performance of the Work. Questions arising from the walkthrough shall be submitted in writing to the RFP Contact no later than 5pm on September 15, 2026. Any clarification or change that materially affects the RFP or Scope of Work will be issued by CTCLUSI through a written Addendum. Failure to attend the Mandatory Pre-Proposal Walkthrough may result in the Proposer's proposal being deemed non-responsive and not considered for award. 1.2 CHANGES TO RFP Any change or clarification of the Scope of Work, procurement process, contract terms and conditions, insurance requirements or any other matter contained in this RFP will be issued in the form of a written Addendum to this RFP. CTCLUSI will make a good faith effort to notify interested parties of any addenda issued for this RFP. However, it is the responsibility of all parties interested in this or any other CTCLUSI contract opportunity to regularly check for any addenda that may have been issued. This includes staying informed of any updates or changes up until the solicitation closing time. 2. PROJECT OVERVIEW Project: Complex Building Remodel Location: 92630 Cape Arago Hwy Coos Bay, Oregon Owner: Confederated Tribes of Coos, Lower Umpqua & Siuslaw Indians (CTCLUSI) The purpose of this project is to renovate the existing structures into safe, functional, durable, and code-compliant transitional housing facilities. The project will require extensive renovation of the existing units, correction of existing deficiencies, and replacement or installation of building systems, fixtures, equipment, and finishes as necessary to provide fully functional residential and support spaces. The completed facility will generally consist of: Six (6) living units each with a full kitchen and full bathroom. One (1) laundry room, kitchen and restroom only. One (1) meeting room, Three (3) offices and a restroom only. One (1) fully enclosed kennel area located at the end of Unit #7. The General Contractor shall provide all labor, materials, equipment, supervision, subcontractors, coordination, permitting, inspections, temporary facilities, cleanup, and other RFP —~ CTCLUST 92630 Cape Arago Hwy Page 10... services necessary to provide a complete and fully functional project in accordance with the Contract Documents and all applicable federal, state, and local codes and requirements. Project Exclusion — Unit #4 Unit #4 is specifically excluded from the scope of work under this RFP. No remodeling, renovation, demolition, construction, or other work shall be performed within Unit #4 unless specifically authorized in writing by CTCLUSI. The Contractor shall take appropriate precautions to protect Unit #4 from damage, dust, debris, construction activities, and unauthorized access throughout the project. Kennel Enclosure — End of Unit #7 The Contractor shall provide and install a fully enclosed kennel within the existing area at the end of Unit #7. The kennel shall be designed and constructed to provide a secure, durable, weather-resistant, and safe outdoor enclosure suitable for containing dogs. The Contractor shall provide all labor, materials, hardware, gates, fasteners, and other components necessary for a complete and functional kennel enclosure. The kennel enclosure shall include: e Provide a fully enclosed kennel suitable for animal containment. ¢ Enclosure shall prevent animals from escaping over, under, or through the kennel. e Provide a secure, lockable access gate. e Include all fencing, posts, anchors, fasteners, hardware, and materials required for complete installation. e Final size, layout, and location shall be coordinated with and approved by CTCLUSI. 2.1 Permits and Inspections The General Contractor shall be responsible for coordinating, obtaining, and purchasing all permits, licenses, approvals, and inspections required to complete the entire project. This responsibility includes all permits required for work performed by the General Contractor and its subcontractors, including, but not limited to: Building permits Electrical permits Plumbing permits Mechanical permits Demolition permits, if applicable State, County, and/or City permits and approvals Any other permits, inspections, or approvals required by the applicable Authority Having Jurisdiction. The General Contractor shall coordinate with all subcontractors to ensure required trade permits are obtained prior to beginning the applicable work. RFP ~ CTCLUST 92630 Cape Arago Hwy Page 11 All permit, plan review, inspection, and associated fees shall be included in the Contractor's total contract price unless specifically identified otherwise in the Contract Documents. HAZARDOUS MATERIALS — ASBESTOS, LEAD, AND OTHER HAZARDOUS MATERIALS The Contractor shall comply with all applicable federal, state, and local laws, regulations, and requirements governing asbestos-containing materials (ACM), lead-based paint (LBP), and other hazardous or regulated materials encountered during performance of the Work. Known Hazardous Materials: CTCLUSI will provide the Contractor with any available asbestos, lead, hazardous materials surveys, reports, or other relevant information in CTCLUSI's possession pertaining to the project site. Suspected or Previously Undisclosed Hazardous Materials: If the Contractor encounters or reasonably suspects asbestos-containing materials, lead-based paint, mold requiring regulated remediation, contaminated materials, or other hazardous or regulated substances that were not identified in the Contract Documents, the Contractor shall immediately: Stop work in the affected area; Secure and protect the affected area from disturbance: Notify CTCLUSI's designated Project Representative; and Not disturb, remove, handle, transport, or dispose of the suspected material until authorized to proceed. PONS CTCLUSI will determine, in consultation with qualified professionals as appropriate, whether testing, assessment, abatement, remediation, or other action is required. Unless specifically included in the Scope of Work and the Contractor's proposed Contract Price, testing, abatement, remediation, removal, transportation, and disposal of previously unidentified hazardous materials shall not be considered part of the Contractor's original Contract Price. Any additional work or associated costs shall require prior written authorization from CTCLUSI in accordance with the Contract's Change Order procedures. The Contractor shall not perform asbestos or other regulated hazardous-material abatement unless properly licensed, certified, and authorized to perform such work. When abatement is included or subsequently authorized, the Contractor shall ensure that all work is performed by appropriately licensed or certified personnel and in accordance with all applicable regulatory requirements. , The Contractor remains responsible for hazardous substances, spills, releases, or contamination introduced or caused by the Contractor, its employees, subcontractors, suppliers, or agents during performance of the Work. 2.2 DEMOLITION RFP —~ CETCLUST 92630 Cape Arago Hwy Page 12 The project includes a substantial interior remodel of the designated units. Unless otherwise indicated in the construction documents, the Contractor should anticipate demolition of existing interior finishes and components as necessary to expose the existing framing and building systems. Work may include: Removal of existing wall finishes. Removal of existing flooring. Removal of existing cabinetry and countertops. Removal of existing plumbing fixtures as required. Removal of existing electrical components and wiring being replaced. Removal of existing appliances. Removal of damaged, deteriorated, or unusable materials. Proper disposal of demolition and construction debris. 2.3 EXISTING DAMAGE AND STRUCTURAL REPAIRS Following demolition, the Contractor shall inspect exposed areas for existing deterioration, rot, water damage, pest damage, damaged framing, or other concealed conditions. The Contractor shall repair or replace damaged building components as required to provide a structurally sound and code compliant finished product. Any significant concealed conditions discovered after demolition that are outside the reasonably anticipated Scope of Work shall be documented and brought to CTCLUSI's attention before additional work is performed. No additional work resulting in an increase to the Contract Price shall proceed without prior written authorization from CTCLUSI through the proper Change Order process. 2.4 ELECTRICAL The project includes new electrical systems within each unit. The Contractor shall coordinate and provide all required electrical work, including: « Electrical Utility Upgrade: CTCLUSI will coordinate and contract directly with Pacific Power for the required utility upgrade to provide 120/240-volt, single-phase electrical service. The Contractor shall be responsible for all electrical service work from the existing utility pole to each unit being upgraded, including all necessary materials, equipment, connections, installation, permitting, inspections, and coordination required to provide a complete and operational electrical service to each unit. e New electrical wiring throughout each unit. ¢ Electrical panels and breakers as required. e New receptacles and switches. RFP ~ CTCLUST 92630 Cape Arago Hwy Page 13. e Energy-efficient interior and exterior LED lighting using standard, cost-effective, commercially available fixtures. Fixtures shall prioritize energy efficiency, durability, ease of replacement, and affordability. Decorative, specialty, designer, or premiumgrade fixtures are not required unless specifically identified in the Contract Documents or approved by the Owner. Dedicated circuits for appliances and mechanical equipment. GFCI and AFCI protection as required by code. Smoke and carbon monoxide detection as required by code. Required grounding and bonding. Electrical permits, inspections, and coordination required for completion of the work. All electrical work shall be performed by properly licensed electrical contractors and shall comply with all applicable current Federal, State, County, utility, and electrical code requirements. 2.5 PLUMBING The Contractor shall provide new and/or modified plumbing systems as required for each unit, including: Kitchen plumbing. Bathroom plumbing. Waste and vent piping. Plumbing fixtures and connections. Shutoff valves. Connections to existing utilities. Plumbing permits and inspections. Existing plumbing found to be damaged, deteriorated, or unsuitable for reuse shall be identified and addressed as part of the project. 2.6 HVAC Each unit will receive an appropriate heating and ventilation system fit for that space. Work shall include all required equipment, electrical connections and controls necessary to provide a complete and operational HVAC system in each unit. 2.7 INTERIOR CONSTRUCTION AND FINISHES Following completion of demolition, repairs, and rough in work, the Contractor shall reconstruct and finish the units. Work includes: e Framing and framing repairs. RFP —~ CTCLUST 92630 Cape Arago Hwy Page 14° Insulation. Drywall and wall finishes. Interior painting. New flooring and associated underlayment. Baseboards and trim. Interior and exterior doors as required. Door hardware. Kitchen cabinetry. Kitchen countertops. Toilets, showers and sink vanities. Bathroom finishes and accessories. Closets. Other finishes necessary to provide complete, move in ready units. 2.8 KITCHENS AND APPLIANCES Each unit shall receive a complete and functional kitchen. The work will include installation of: Kitchen cabinets. e Countertops. e Kitchen sink and faucet. e Required plumbing connections. e Required electrical connections. e Range/oven/hood e Refrigerator. 2.9 PERMITS AND INSPECTIONS The General Contractor shall be responsible for coordinating and scheduling all required permits and inspections associated with the project. This includes coordination with Coos County, State, utility, and other authorities having jurisdiction. The Contractor shall ensure that all required inspections are completed and approved and that applicable permits are properly finalized prior to project closeout. 2.10 PROJECT COMPLETION The intent of this RFP is to obtain a complete, turnkey remodel of the designated units. Upon completion, each renovated unit shall be clean, safe, code compliant, fully operational, and ready for occupancy. RFP —~ CTCLUST 92630 Cape Arago Hwy Page 15 The Contractor shall complete all punch-list items, remove construction debris, perform final cleaning, provide required warranties and closeout documentation, and obtain all required final approvals before requesting final acceptance by CTCLUSI. 3. SCHEDULE Key milestones: RFP Issued: August 24th, 2026 Mandatory Walkthrough September 9", 2026 at 9am Questions (RFIs) Due: September 15", 2026 by 5pm Final Addendum September 17‘, 2026 Proposals Due: September 22nd, 2026 no later than 5pm Anticipated Contract Award: TBD Proposers shall include a detailed project schedule with their submission. 4. INSURANCE REQUIREMENTS The selected firm must provide proof of: e General Liability Insurance e Professional Liability Insurance e Workers’ Compensation Insurance CTCLUSI shall be named as an additional insured. 5. DAVIS-BACON AND PREVAILING WAGE REQUIREMENTS This project is subject to applicable Davis-Bacon and Related Acts (DBRA) prevailing wage requirements. The project consists of the renovation of an existing seven-unit attached residential structure and shall be considered Residential Construction for purposes of the applicable Davis-Bacon wage determination, subject to confirmation by the funding. The Contractor and all subcontractors and lower-tier subcontractors shall comply with all applicable Davis-Bacon and Related Acts requirements and federal labor standards for the duration of the project. 5.1 Applicable Wage Determination The applicable U.S. Department of Labor Davis-Bacon Residential Construction Wage Determination for Coos County, Oregon will be included as an attachment C to this RFP and incorporated into the Contract Documents. The applicable wage determination establishes minimum wage rates and fringe benefits for covered labor classifications performing work on the project. RFP ~ CTCLUSI 92630 Cape Arago Hwy Page 16 Proposers shall review the applicable wage determination prior to submitting a proposal and shall include all labor, fringe benefit, administrative, and other costs associated with Davis Bacon compliance in their proposed Contract Price. 5.2 CONTRACTOR REQUIREMENTS The Contractor shall be responsible for compliance with all applicable Davis-Bacon requirements, including, but not limited to: Payment of applicable prevailing wage rates and fringe benefits. Proper classification of workers based on the work actually performed. Payment of covered workers in accordance with applicable federal requirements. Maintenance of required payroll and employment records. Submission of weekly certified payroll records for all weeks in which work is performed. Submission of required Statements of Compliance with certified payrolls. Compliance with applicable overtime requirements. Posting the applicable Davis Bacon wage determination and required federal labor notices at the project site in a location accessible to workers. ¢ Cooperation with any required employee interviews, payroll reviews, audits, or other compliance monitoring. ¢ Correction and payment of any wage or fringe benefit underpayments identified during the project. ¢ Compliance with all other applicable federal labor standards associated with the funding of the project. 5.3 SUBCONTRACTOR COMPLIANCE The General Contractor shall be responsible for ensuring that all subcontractors and lower-tier subcontractors performing covered work comply with applicable Davis-Bacon requirements. Applicable Davis-Bacon labor standards requirements and wage determinations shall be incorporated into subcontracts as required. The General Contractor shall be responsible for collecting and reviewing required certified payroll documentation from its subcontractors and providing such documentation to CTCLUSI or the applicable administering agency as required. 5.4 WAGE CLASSIFICATIONS Workers shall be paid according to the classification applicable to the work they perform. If work necessary for completion of the project is performed by a labor classification that is not included in the applicable wage determination, the Contractor shall notify CTCLUSI and follow the applicable U.S. Department of Labor process for requesting an additional classification and wage rate. RFP ~ CTCLUST 92630 Cape Arago Hwy Page 17 The Contractor shall not independently establish or substitute a wage rate for an unlisted classification without required approval. 5.5 PROPOSAL PRICE The Contractor's proposal shall include all costs necessary to comply with applicable Davis- Bacon and federal labor standards requirements. No additional compensation will be provided solely because the Contractor or a subcontractor failed to account for applicable prevailing wages, fringe benefits, certified payroll administration, or other known Davis-Bacon compliance requirements when preparing its proposal. 5.6 REQUIRED ATTACHMENT The following shall be included with and incorporated into the RFP and resulting Contract Documents: Attachment C — U.S. Department of Labor Davis-Bacon Residential Construction Wage Determination — Coos County, Oregon The applicable wage determination shall be the determination required for the project under the applicable federal funding requirements. CTCLUSI reserves the right to issue an Addendum incorporating an updated or corrected wage determination when required by the law, regulation, or funding source requirements. 6. OWNER RESPONSIBILITIES e Existing reports and documentation e Site access e Timely review of submissions 7. GENERAL CONDITIONS CTCLUSI reserves the right to: e Reject any or all proposals e Waive informalities ¢ Select the proposal deemed in the best interest of the Tribe CONTRACT AND GENERAL REQUIREMENTS 1. CONTRACTOR LICENSING RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 18 The General Contractor and all subcontractors shall maintain all licenses, registrations, certifications, and permits required by federal, state, Tribal, and local law for the work being performed. The General Contractor shall maintain a current and valid Oregon Construction Contractors Board (CCB) license throughout the duration of the project and shall provide its CCB license number with its proposal. The Contractor shall be responsible for ensuring that all subcontractors performing electrical, plumbing, mechanical, or other licensed trade work are properly licensed and qualified to perform the applicable work. 2. PERFORMANCE AND PAYMENT BONDS If required by CTCLUSI or the applicable funding source, the selected Contractor shall provide Performance and Payment Bonds in the amount required by the Contract Documents or applicable law. When required, bonds shall be provided by a surety authorized to conduct business in Oregon and acceptable to CTCLUSI. The cost of required bonds shall be included in the Contractor's proposed Contract Price. The selected Contractor shall provide required bonds prior to commencement of construction and within the time specified by CTCLUSI. 3. DEBARMENT AND SUSPENSION The Contractor represents and certifies that neither the Contractor nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from participation in federally funded transactions. When federal funding requirements apply, the Contractor shall verify the eligibility of subcontractors and other covered participants as required by applicable federal regulations. The Contractor shall immediately notify CTCLUS if its eligibility status, or that of a covered subcontractor, changes during the Contract period. CTCLUSI reserves the right to verify debarment and suspension status prior to Contract award and throughout the Contract period. 4. FEDERAL FUNDING REQUIREMENTS This project may be funded, in whole or in part, with federal funds. The Contractor and its subcontractors shall comply with all federal laws, regulations, grant conditions, and contractual requirements applicable to the funding source. RFP ~ CTCLUSTI 92630 Cape Arago Hwy Page 19 Applicable federal requirements, certifications, clauses, and conditions identified by CTCLUSI shall be incorporated into the resulting Contract and, when required, applicable subcontracts. In the event of a conflict between the Contractor's standard terms and a mandatory federal funding requirement, the applicable federal requirement shall control to the extent required by law or the funding award. The Contractor shall maintain documentation necessary to demonstrate compliance and shall cooperate with CTCLUSI and applicable funding or oversight agencies regarding monitoring, audits, inspections, and records requests. 5. TRIBAL AND BUSINESS PREFERENCE CTCLUSI encourages participation by qualified Tribal, Native American, minority-owned, women-owned, and veteran-owned businesses, consistent with applicable CTCLUSI policies and funding requirements. Proposers requesting preference or evaluation points shall provide sufficient documentation with their proposal to establish eligibility. The Contractor is encouraged to provide meaningful opportunities for qualified Tribal and other preference-eligible subcontractors and suppliers when subcontracting opportunities are available. Any preference shall be applied in accordance with applicable CTCLUSI policy and the requirements of the funding source. 6. BACKGROUND CHECKS AND SITE ACCESS The Contractor shall be responsible for the conduct of its employees, subcontractors, suppliers, and other personnel while on CTCLUSI property. When required by CTCLUSI based upon the location, nature of the work, access to occupied facilities, or applicable Tribal policy, Contractor personnel may be required to successfully complete background screening or other access requirements before being permitted access to the project site. The Contractor shall comply with ail CTCLUSI security, identification, access, confidentiality, and site-specific requirements communicated to the Contractor. CTCLUSI reserves the right to deny or revoke site access to any individual when reasonably necessary for safety, security, compliance, or protection of Tribal property, employees, clients, residents, or the public. 7. SAFETY AND OSHA COMPLIANCE RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 20° The General Contractor shall be solely responsible for construction means, methods, techniques, sequences, procedures, and job-site safety associated with performance of the Work. The Contractor shall comply with all applicable federal and Oregon occupational safety and health requirements, including applicable OSHA and Oregon OSHA requirements. The Contractor shall: Maintain a safe and orderly construction site. Provide appropriate personal protective equipment. Provide required barriers, barricades, signage, and fall protection. Maintain appropriate fire and emergency protections. Protect CTCLUSI employees, residents, visitors, and the public from construction hazards. ¢ Immediately report serious accidents, injuries, property damage, or significant safety incidents to CTCLUSI. . e Correct unsafe conditions promptly. CTCLUSI's observation or inspection of the Work shall not relieve the Contractor of responsibility for job-site safety. 8. SUBCONTRACTOR RESPONSIBILITY The General Contractor shall be fully responsible to CTCLUSI for the performance of all subcontractors and lower-tier subcontractors. The Contractor shall coordinate, supervise, and manage all subcontractors and shall ensure that subcontractors: Are appropriately licensed and qualified. Maintain required insurance. Comply with applicable safety requirements. Comply with Davis-Bacon and other applicable federal requirements. Obtain required trade permits and inspections. Comply with the Contract Documents and project schedule. No subcontract between the General Contractor and a subcontractor shall create a contractual relationship between CTCLUSI and the subcontractor. The General Contractor shall remain responsible for all Work regardless of whether the Work is performed directly by the Contractor or by a subcontractor. 9. WARRANTIES RFP ~ CTCLUSI 92630 Cape Arago Hwy Page 21. Unless a longer warranty is required by the Contract Documents, manufacturer, or applicable law, the Contractor shall warrant its workmanship for a minimum period of one (1) year following final acceptance by CTCLUSI. The Contractor shall provide CTCLUSI with all applicable manufacturer warranties, equipment warranties, subcontractor warranties, operating manuals, maintenance information, and other warranty documentation as part of project closeout. The Contractor shall promptly correct defective or nonconforming Work identified during the applicable warranty period when the condition is attributable to the Contractor's or subcontractor's workmanship or materials. 10. CHANGE ORDERS No change to the Scope of Work that increases or decreases the Contract Price or materially affects the project schedule shall be performed without prior written authorization from CTCLUSI. When the Contractor believes additional work is necessary, the Contractor shall submit a written Change Order request identifying: Description and reason for the proposed change. Detailed cost increase or decrease. Labor and material costs. Subcontractor costs. Applicable overhead and profit. Effect on the project schedule. Supporting documentation requested by CTCLUSI. Verbal authorization shall not constitute approval of a Change Order. The Contractor proceeds with unauthorized additional work at its own risk and may not be entitled to additional compensation or additional Contract time. This supplements the RFP's existing requirement that additional work associated with significant concealed conditions receive written authorization before proceeding. 11. PAYMENT AND RETAINAGE Payments will be made based upon properly submitted invoices or Applications for Payment for Work satisfactorily completed and accepted by CTCLUSI. CTCLUSI may withhold retainage from progress payments in the amount established in the resulting Contract and as permitted or required by applicable law and funding requirements. RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 22 Payment does not constitute acceptance of defective, incomplete, or nonconforming Work. Final payment, including release of applicable retainage, will be contingent upon satisfactory completion and acceptance of the Work and receipt of all required closeout documentation. 12. INVOICING AND APPLICATIONS FOR PAYMENT The Contractor shall submit invoices or Applications for Payment in the form and frequency established by CTCLUSI. Each payment request shall include sufficient documentation to substantiate the amount requested and may include: Contract amount. Approved Change Orders. Schedule of Values. Work completed during the billing period. Materials properly stored, when authorized. Previous payments. Current amount requested. Retainage, if applicable. Updated project schedule. Certified payroll documentation when required. Subcontractor documentation when requested. Other supporting documentation required by CTCLUSI or the funding agency. CTCLUSI may return incomplete or unsupported payment requests to the Contractor for correction. 13. SCHEDULE DELAYS AND EXTENSIONS The Contractor shail diligently prosecute the Work and maintain sufficient staffing, supervision, materials, equipment, and subcontractor coordination to meet the approved project schedule. The Contractor shall promptly notify CTCLUSI in writing of any condition that may materially delay completion of the Work. A request for an extension of Contract time shall identify: Cause of the delay. Date the delay began. Activities affected. Number of additional calendar days requested. Actions taken to minimize the delay. Supporting documentation. RFP — CTCLUSI 92630 Cape Arago Hwy Page 23. Extensions of Contract time shall not be effective unless approved in writing by CTCLUSI. Delays caused by the Contractor, its subcontractors, suppliers, staffing, scheduling, or failure to reasonably coordinate the Work shall not automatically entitle the Contractor to additional Contract time or compensation. 14. LIQUIDATED DAMAGES - (NOT APPLICABLE) Include this provision only if CTCLUSI determines that liquidated damages are appropriate for this project. If the Contractor fails to achieve Substantial Completion within the Contract time, as adjusted by approved Change Orders or authorized extensions, the Contractor may be assessed liquidated damages in the amount of $ per calendar day for each calendar day completion is delayed. Liquidated damages are intended to compensate CTCLUSI for reasonably anticipated costs and impacts associated with delayed completion and are not intended as a penalty. The amount and conditions applicable to liquidated damages shall be established in the final Contract. 15. TERMINATION CTCLUSI reserves the right to terminate the Contract for cause when the Contractor materially fails to perform its obligations, including failure to prosecute the Work, comply with applicable laws or Contract requirements, maintain required insurance or licenses, correct defective Work, comply with safety requirements, or otherwise materially breaches the Contract. CTCLUSI shall provide notice and an opportunity to cure when required by the Contract or applicable law. CTCLUSI may also reserve the right to terminate the Contract for convenience upon written notice to the Contractor. In the event of termination for convenience, compensation shall be limited to allowable amounts for Work satisfactorily performed through the effective date of termination and other amounts specifically authorized under the Contract. Termination rights and procedures will be further defined in the resulting Contract. 16. SOVEREIGN IMMUNITY Nothing contained in this RFP, the Contractor's proposal, negotiations, communications, or the resulting Contract shall be construed as a waiver, express or implied, of the sovereign immunity of the Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians, its entities, officers, employees, or agents. RFP — CTCLUSI 92630 Cape Arago Hwy Page 24 Any waiver of sovereign immunity must be expressly authorized by the Tribe in accordance with applicable Tribal law and must be specifically stated in writing. No employee, representative, contractor, or agent of CTCLUSI has authority to waive the Tribe's sovereign immunity except as expressly authorized under Tribal law. 17. GOVERNING LAW AND JURISDICTION _ The resulting Contract shall be governed by applicable Tribal and federal law, together with other law expressly made applicable by the Contract or funding requirements. Nothing contained in this RFP or resulting Contract shall be interpreted as consent by CTCLUSI to the jurisdiction of any state or federal court or other forum, or as a waiver of sovereign immunity. Any dispute resolution process, governing law provision, jurisdiction, or venue applicable to the resulting Contract shall be specifically established in the final Contract approved by CTCLUSI. 18. CTCLUSI CONTRACT REQUIREMENT The successful Proposer will be required to enter into a written Contract approved by CTCLUSI before beginning Work. Submission of a proposal does not constitute a Contract, authorization to proceed, or Notice to Proceed. The successful Proposer shall not begin Work, order materials for reimbursement, mobilize to the project site, or incur costs on behalf of CTCLUSI until the Contract has been fully executed by authorized representatives and CTCLUSI has provided authorization to proceed. The Contractor's proposal may be incorporated into the Contract; however, in the event of a conflict among the Contract Documents, the order of precedence established in the final Contract shall control. Any Contractor terms and conditions included with a proposal shall not become binding upon CTCLUSI unless expressly accepted and incorporated into the fully executed Contract. PROPOSER OFFER, WITHDRAWAL, AND MODIFICATION Any proposal submitted in response to this RFP will be regarded by CTCLUSI as a binding offer by the Proposer to complete the work described above for a period of ninety (90) calendar days from the date proposals are due. This period may be modified upon the mutual agreement between CTCLUSI and Proposer. Proposals may be withdrawn or modified prior to the date and time proposals are due by written request. Proposals may not be withdrawn or modified after the date and time proposals are due unless agreed to by CTCLUSI in writing. RFP —~ CTCLUSI 92630 Cape Arago Hwy Page 25 RESERVATION OF RIGHTS The Coos, Lower Umpqua & Siuslaw Indian Tribe reserves all rights (which may be exercised by The Tribe in its sole discretion) available to it under applicable laws, including without limitation, and with or without cause and with or without notice, the right to: A. Cancel this RFP in whole or in part, at any time before the execution of a contract by The Coos, Lower Umpqua & Siuslaw Indian Tribe, without incurring any cost, obligations, or liabilities. Issue addenda, supplements, and modifications to this RFP. Revise and modify, at any time before the RFP submittal due date, the factors and/or weights of factors The Tribe will consider in evaluating RFP submittals and revising or otherwise expanding its evaluation methodology as set forth herein. Extend the RFP submittal due date. Investigate the qualifications of any firm under consideration and require submittal confirmation of information furnished by a firm. Require additional information from a firm concerning the contents of its RFP until such time as The Tribe declares, in writing, that a particular stage or phase of its review of the responses has been completed or closed. Reject at any time, any or all submittals, resoonses, and RFP submittals received. Terminate, at any time, evaluations of responses received. Appoint an evaluation committee to review RFP submittals or responses, make recommendations, and seek the assistance of outside technical experts and consultants in RFP submittal evaluation. Hold interviews and conduct discussions and correspondence with one or more of the firms responding to this RFP to seek an improved understanding and evaluation of the responses to this RFP. Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFP. Waive deficiencies in an RFP submittal, accept and review a non-conforming RFP submittal or seek clarifications or supplements to an RFP submittal. The Tribe is issuing this RFP in accordance with applicable laws to select a qualified and appropriately licensed General Contractor that demonstrates proven experience and expertise in building renovation and construction projects of similar size, scope, and complexity. The selected General Contractor will work closely with Tribal staff and will be responsible for overall project management, construction coordination, supervision, scheduling, and coordination of subcontractors and trades necessary to successfully complete the project in accordance with the Contract Documents, applicable codes, permit requirements, and the approved project schedule. The Tribe reserves the right to terminate this process or to cancel or modify this solicitation process at any time. In no event will The Tribe or any of its respective agents, representatives, consultants, directors, officers, or employees, be liable for, or otherwise obligated to reimburse the costs incurred in preparation for this RFP or any other related costs. The prospective firms shall be fully responsible for all costs incurred in the RFP - CTCLUSI 92630 Cape Arago Hwy Page 26 preparation and/or presentation of the RFP submittals. The RFP submittals will become the property of The Tribe. O. The Tribe reserves the right to reject any or all proposals submitted or make modifications to the scope of work, subject to appropriate negotiation, during the design process. P, The final decision is the sole decision of The Tribe, and the respondents to this formal request have no appeal rights or procedures guaranteed to them. “Please ensure all submissions and inquiries adhere to the timelines provided above. Attachments Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F Attachment G Attachment H Attachment | Scope of Work Compensation Change Order Insurance Requirements Debarment and Suspension Certification Subcontractor's Unconditional Waiver and Release of Lien Rights Map Property Layout WAGE SCHEDULE RFP ~ CTCLUSI 92630 Cape Arago Hwy Page 27 --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aconfederated_clusi%3A1bae170a98eade02. Public record. Not legal advice.