# Confederated Tribes of the > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aconfederated_chehalis%3A04ee3f7b7e7a086c ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Confederated Tribes of the Chehalis Reservation Request for Proposal Design and Construction of 5 New Residential Homes 4 New Homes on Merritt Lane, Oakville, WA 1 New Home on Sickman Loop, Oakville, WA Submission Due Date: 10/10/25 Confederated Tribes of the Chehalis Reservation – RFP Page 1 of 38 1.0 General Information 1.1 Project Description The Confederated Tribes of the Chehalis Tribal Housing Authority assisted and managed by the Chehalis Tribal Planning department seek proposals from qualified firms and individuals for the design, construction, installation, and development of five new houses and their hardscape for the purpose of creating safe and sustaining homes for five Chehalis tribal families. The objective is to complete each home as a turnkey project and each will include a house, a garage or shed, all utilities, all appliances, landscaping ,groundwork, driveway, sidewalks, fencing, and decks/porches along with all the infrastructure to make them ready for the homeowners to move in. 1.2 Communications The Tribe’s representative for receiving questions, requests for clarification, or other communications about this RFP is: Project Manager- Phil Darrin: pdarrin@chehalistribe.org Questions may be directed to Phil Darrin using the above email address and must be submitted no later than 10/2/25. ALL QUESTIONS MUST BE EMAILED ONLY; NO PHONE QUESTIONS WILL BE ANSWERED. Proposals received after the date and time stated above will not be accepted. The Chehalis Tribe reserves the right to waive irregularities and to reject any and all proposals. The Successful firm and their subcontractors will be required to obtain a Chehalis Tribe Business license ($50 fee or $20 for Native firms) prior to beginning work. Confederated Tribes of the Chehalis Reservation – RFP Page 2 of 38 1.3 Proposal Submission Instructions The Proposal must be received by 2:00 p.m. on 10/10/25 in order to be considered. Proposals may be mailed, hand-delivered, or emailed to the following addresses: Mailing Address: Chehalis Tribe Planning Department PO Box 536 Oakville, WA 98536 Physical Address: Chehalis Tribe Planning Department 6 Niederman Rd, Oakville, WA 98536 Email Address: 1.4 pdarrin@chehalistribe.org Procurement Schedule Milestone Item Date Develop and finalize Scope of Work with Tribe including 2:00 p.m. on 9/25/25 site walk thru with bidders Proposers’ questions due 2:00 p.m. on 10/2/25 Tribal response to Proposers questions due 2:00 p.m. on 10/3/25 Proposals Due 2:00 p.m. on 10/10/25 Award of Contract Within thirty (30) calendar days after the opening of bids, Work related to this RFP is to begin immediately following the award of contract with a Start-up meeting to be scheduled as soon as possible. The Proponent’s adherence to the schedule submitted in the proposal will be required. 1.5 Award of Contract Proposals will be opened on 10/13/25. and scored according to the evaluation criteria described herein. The proposal with the Apparent Best Value will be awarded the contract. If no proposal is deemed sufficient or receives an acceptable score, all proposals will be rejected. The acceptance of the bid will be written notice, mailed, digitally mailed, or delivered to the office designated in the Proposal Form. The Chehalis Tribe reserves the right to waive irregularities and to reject any and all proposals. Confederated Tribes of the Chehalis Reservation – RFP Page 3 of 38 2.0 Scope of Work The Confederated Tribes of the Chehalis Reservation was awarded an Indian Community Development Block Grant through HUD to design and build five new homes for Chehalis tribal members along with match funds. We are requesting proposals from qualified parties to design and build these houses and their accompanying hardscape, amenities, and fixtures. The homes will be built or placed on tribal owned lots in Oakville Washington. We want to build two homes with three bedrooms and two bathrooms, two homes with four bedrooms and 2+ bathrooms, and one home with five bedrooms and 2+ bathrooms. They will be built on the five individual lots listed below. The square footage of each house should be greater than 1300 square feet. Each home will include, per descriptions listed in this RFP, a garage or shed, fencing, porch/deck, sidewalks, driveway, utilities, septic system, HVAC, appliances and landscaped yards. The homes will all be turnkey projects and will be ready for the new homeowners to move in at the completion of contract. We plan on completing these homes safely with no change orders or delays. NOTE: • Environmental Assessments have been completed on all 5 lots. • Aerial view pictures marking the lots and showing house locations are attached. Images A-E • Survey prints with suggested house location on the lots are attached. Images F&G • Septic system spec sheets and designs are attached. Images H-P Lot Addresses & House SizesAddress Bedrooms Bathrooms Additional 52 Merritt Lane, Oakville- Image A 3 2+ 400+ s.f. garage or shed 59 Merritt Lane, Oakville- Image B 4 2+ 400+ s.f. garage or shed 64 Merritt Lane, Oakville- Image C 4 2+ 400+ s.f. garage or shed 72 Merritt Lane, Oakville- Image D 3 2+ 400+ s.f. garage or shed 14 Sickman Loop, Oakville- Image E 5 2+ 400+ s.f. garage or shed Confederated Tribes of the Chehalis Reservation – RFP Page 4 of 38 3. Proposal Requirements and Contents Proposals submitted for this project shall follow the outline described below and shall address all the requested information. If any of the requested information is not submitted with the proposal the bidder will be considered nonresponsive and may be removed from consideration. Proposals must include the following completed forms and the list of requirements. To be considered for this opportunity, please submit a proposal containing the following items: a) Provide a cover letter stating interest in the project with a detailed summary of the skills, abilities, and/or attributes that will facilitate the successful completion of the work required. b) Provide the names and resumes of key staff members and applicable subconsultants who will work on the project. c) Describe experience in related projects (maximum of 5 projects). Provide references that can verify this experience. (Limit to 1 page max) d) Describe experience working with Tribal Agencies and projects based on Multi New Home Construction Projects. (Limit to 1 page max) e) Describe your firm’s approach to this Project, which includes but is not limited to: Project documentation structure, specialized experience relevant to this project, safety plans, and project workflow scheduling and solutions for meeting any schedule and budget obstacles. (Limit to 2 pages max) f) Provide a cost proposal broken out in the Bid Schedule Sheet attached below. g) Include a proposed work schedule, by activity, indicating when each activity will be accomplished. Identify any significant milestones or deadlines. Include due dates for all deliverables. The schedule must include all design and engineering activities and provide adequate detail to establish an acceptable and realistic sequence to complete this project. h) Contractors and subcontractors must be a responsible bidder to bid on a prevailing wage project. i) If selected Contractors must file- Davis-Bacon and Related Acts Weekly Certified Payroll Form 3.1 List of Forms • • • • • • Form AForm B – Form C – Form D – Form E – Form F – Bid Schedule Contractors Work Experience Project Schedule Bonding Drawing Package Safety Plan Confederated Tribes of the Chehalis Reservation – RFP Page 5 of 38 • Form G – • Form H – • Form I3.2 Indian Preference Form Subcontractor List Signature Page List of Construction Requirements• House A. A minimum of a 30 year warranty roofing system B. Low E windows C. Insulated exterior doors with ADA handles and dead bolts D. Pex Plumbing E. James Hardie Siding or comparable F. HVAC System- suitable for the size of each individual home G. Solid wood and plywood cabinetry- faces, boxes, drawers, and doors with no particle board materials H. Solid surface countertop materials with matching back splash I. Minimum of one ADA compliant roll in shower (prefer master bath) J. All window coverings K. Vinyl plank flooring materials with no carpet L. Painting of interior and exterior surfaces M. All gutters, downspouts, and drainage system (house & garage/shed) N. Skirting O. Foundations that meet or exceed building codes • Appliances Package A. B. C. D. E. F. G. Hot water tank (can be tankless) Refrigerator/freezer Range Kitchen exhaust fan/microwave combo, vents outside Dishwasher Washer Dryer • Driveway A. Concrete driveway and curbing to the off-street parking location for two vehicles or the garage/shed • Sidewalks A. Concrete ADA width sidewalks to all exterior entry doors/decks/porches entries. Confederated Tribes of the Chehalis Reservation – RFP Page 6 of 38 • Porch/deck A. Porches and/or decks: 1- one 80 s.f. (min. size) front entry, including handrails, balusters, skirting, and stairs 2- one 160 s.f. (min. size) rear entry, including handrails, balusters, skirting, and stairs 3- sizes will be exempt if the house plans are predesigned with a built in unit already included). • Garage/shed A. B. C. D. E. F. A two car garage or shed- a minimum of 400 square feet with a concrete floor. (can be detached) Minimum of one 36” wide man door Minimum of one egress sized window Minimum of one 8’ wide or greater garage door and opener Gutter/downspouts/drainage Electrical- including lights, minimum of 4 outlet locations, and a garage door opener • Earthwork A. B. C. All earthwork and dirt work required for the project All backfilling and trenching required for the project Removal of excess materials and fill (Natural materials to be transported to the Tribal natural waste dump site (24120 South Bank Road, Oakville) • Groundskeeping A. B. C. Hydroseeding, sod or comparable Beauty bark, decorative gravels or comparable Landscaping materials to complete the finished yard- (example: landscape edging material, masonry landscape units, timbers, etc.) • Fencing A. B. C. D. E. Fencing materials: chain-link (match existing style and height) Plan/Design/Install Locations will be per each lot/house plans. One driveway gate into back yard to allow access for septic tank maintenance. Minimum one ADA width man gate • Utilities A. PUD connection and materials- (Permit fees paid by tribe) Confederated Tribes of the Chehalis Reservation – RFP Page 7 of 38 B. C. D. E. F. G. H. Conduit Wiring Installation of the Complete Septic Systems and drain fields (system design and tank spec ’ed provided by Tribe, bidders responsible for the rest of the system). Tank Make & Model# Orenco Gravity Processor - PRELOS1500-CHEHALIS-PD Plumbing connections and materials Temporary power, water and lavatory utilities and all materials needed for construction. Water Meters and other materials required by the city of Oakville Dumpster/trash removal service • Planning/Permits/Fees A. B. C. D. E. F. Any Designing, Engineering, and surveying required All Permits Required (will be paid by the Tribe) Any other misc. fees associated to the project Clean up, moving, and disposal of all waste and materials, including any fees associated with it. Transportation of ALL products or materials needed for the completion of the project- Natural waste materials can be placed at the Tribal natural waste dump site at 2410 South Bank Road Oakville, WA. Planning office will provide access. The designs, plans, and specifications for each lot/house package shall include the following(1) Site Plot Plan drawings (2) Each individual house plan being proposed per lot (3) Profile drawings (4) Elevation drawings NOTE- If awarded a contract you will need to also provide the following(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) Foundation Plans Floor Plans Floor Framing Plans Roof Framing Plans Utilities Plans Cross sections Construction details MCO- Manufacturer Certificate of Origin (if applies) Inspection Plans (if applies) Transportation permits required (if applies) Staged construction/installation plans Confederated Tribes of the Chehalis Reservation – RFP Page 8 of 38 (12) (13) 3.3 Any other drawings or specs necessary to adequately provide for the acquisition of permits and all elements pertaining to construction. Provide a digital PDF set and Auto CAD (Dwg) set of designs as well 3 full sets per lot/house combo printed and delivered to the Tribal planning office. List of Materials: Include the Manufacturer, Warranty, and Specs: (O.M. Manuals will be required if awarded contract) • Roofing • Flooring • Paint • Decking • Siding • Cabinets • Countertops • Doors • Windows • Appliances (including- brand, model, pictures) • HVAC (including- brand, model, pictures) • Hot water system (including- brand, model, pictures) • Bathroom fixtures (including- brand, model, pictures) • Plumbing fixtures (including- brand, model, pictures) • Lighting and Electrical fixtures (including- brand, model, pictures) • Any other specific materials used to complete the project. 4. Supplementary Technical Specifications A. The Contractor shall file and pay for any required designing, engineering and planning necessary to complete the project. B. The Chehalis Tribe will pay for all permits required for this project. The contractor will work with and provide any information required to the Tribal Project Manager to complete and acquire any permits. C. The Contractor shall supply all materials, labor, tools and equipment required under this contract for a complete, neat and skilled installation. D. Contractor shall remove and dispose of all debris and materials resulting from work. E. Contractor shall be responsible for the repair or replacement of any adjoining properties on which his work, in any way, has damaged, altered or destroyed. Confederated Tribes of the Chehalis Reservation – RFP Page 9 of 38 F. Contractor shall take all the necessary measures and precautions to protect surroundings and attachments (interior and exterior) and shall be liable for all damages that may be caused by his actions and work. G. The Contractor shall perform all other work as required to deliver a completed, safe and satisfactory job using skilled craftsmen. All measurements and the Scope of Work must be verified on the job by the contractor. H. The contractor shall be responsible for securing the premises during the course of construction and shall not permit entry by any person or persons other than his employees, authorized tribal employees, sub-contractors and/or suppliers and be responsible for any injuries, damages or loss. I. The contractor shall follow all OSHA requirements, which state that under the OSHA Act, employers are responsible for providing a safe and healthful workplace. J. Said work falls under the Davis-Bacon Act. The contractor shall supply the Chehalis Housing Authority and Planning Department with certified payroll documentation. The Davis-Bacon and Related Acts apply to contractors and subcontractors performing construction, alteration, or repair with federally funded or assisted contracts in excess of $2,000. Davis-Bacon Act and Related Act contractors and subcontractors must pay their laborers and mechanics employed under the contract no less than the locally prevailing wages and fringe benefits for corresponding work on similar projects in the area. The Davis-Bacon Act directs the Department of Labor to determine such locally prevailing wage rates. 4.1 Contract Provisions 1. Equal Employment Opportunity - All construction contracts awarded in excess of $10,000 shall contain a provision requiring compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 2. Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S. C. 276c) - All contracts and subgrants in excess of $2000 for construction or repair shall include a provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or sub-recipient shall be prohibited from inducing, by any means, any person employed in the construction, completion, repair of public work, to give up any part of the compensation to which he is otherwise entitled. All suspected or reported violations shall be reported to the Federal awarding agency. Confederated Tribes of the Chehalis Reservation – RFP Page 10 of 38 3. Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) - When required by Federal grant program legislation, all construction contracts awarded by Recipients and sub-recipients of more than $2000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The Recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. All suspected or reported violations shall be reported to the Federal awarding agency. 4. Contract Work Hours and Safety Standards Act (40 U.S. C. 327-330) Where applicable, all construction contracts awarded in excess of $100,000. Contracts that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330), as supplemented by Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than 1 1/2 times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous on federal and federally financed and assisted construction projects. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 5. Patent Rights to Inventions Made Under a Contract or Agreement - Contract agreements for the performance of experimental, developmental, or research work shall provide for the patent rights of the Federal Government and the Recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 6. Clean Air Act {42 U.S.C. 7401.et seg.) and the Federal Water Pollution Control Act {33 U.S.C.1251 et sea.), as amended - Contracts and sub-grants of amounts in excess of $100,000 shall contain a provision that requires compliance with all applicable standards, orders or regulations issued Confederated Tribes of the Chehalis Reservation – RFP Page 11 of 38 pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq,). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 7. Section 312 U.S.C. 1701 u of The Housing & and Community Development Act of 1968., as amended - All contracts subject to Section 3 shall include the clause set forth at 24 CFR 135.38 as provided in the Section 3 Rider. 4.2 Website Links Prevailing Wage Intents and Affidavits: http://lni.wa.gov/ContractorWages Construction Management and Labor Standards: https://www.cdbgsc.com/wp-content/uploads/2023/02/CH-9-ConstructionManagement-and-Labor-Standards-REV-10-22.pdf Payroll Reporting: Davis-Bacon Compliance Requirements: https://www.hud.gov/sites/dfiles/OCHCO/documents/13441C4SECH.pdf Prevailing Wage Policies & Determinations: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wagepolicies L&I requirements to bid: https://lni.wa.gov/licensing-permits/public-works-projects/contractorsemployers/#state-requirements-to-bid-on-a-prevailing-wage-project 5. Evaluation Criteria Following the date for opening proposals noted herein, the Chehalis Tribe will evaluate and assign a score to each proposal based on the following criteria Confederated Tribes of the Chehalis Reservation – RFP Page 12 of 38 5.1 Evaluation Criteria Scoring Professional Qualifications – Qualifications of the firm and staff to complete the work. Discussion of professional licensure, academic work, professional experience, and professional affiliation relative to this project. Schedules- This score will reflect the level of detail in which the bidder submits on form C. Schedules must be highly detailed. Appliance and Material Package- This score reflects the level of detail in which the bidder provides the requested information required on the materials and appliances being proposed. Capacity to Accomplish Work – Firm’s capacity to complete the project in a timely period while meeting standards and goals. Past Performance – Past performance on similar contracts with Government and/or Tribal agencies in terms of cost control, quality of work, and compliance with performance schedules. Past performance documentation should include a list of at least three (3) comparable projects including project contacts, project descriptions, size, cost, list of sub-contractors and duration of the projects. Indian Preference - Preference will be given to qualified proposals where Contractor and/or any subcontractors are members of federally recognized Indian tribes. To be considered for Indian Preference, you must submit proof of enrollment in a federally recognized Indian tribe and are majority owned by Tribal member. Cost Proposal – Bid amount will be scored based on both the reasonableness of the proposed costs and the thoroughness of the detail provided of expected expenses. Preference will be given for detailed cost breakdown that clearly shows the bid amount for each item listed on the bid tabulation sheet listed in the proposal. (40 points) Safety Plan: The Bidder shall submit a Safety Plan in accordance with Title 11.10 Construction Safety of the Chehalis Tribal Code. The Safety Plan must address project specific work elements. (Submit only after proposal is accepted.) Forms & Documents- The proposal must include all the forms and documents requested and must be completed with thorough and precise detail. (This is to prevent chances of change-orders or delays) Signature Page (Form): Proposals are required to include the Signature Page in order to be considered a responsive bid proposal. TOTAL POINTS Up to 10 Points Up to 10 Points Up to 10Points Up to 10 Points Up to 15 Points Up to 5 Points Up to 40 Points P/F P/F P/F 100 Points The proposer, with the best value determination of their proposal will be awarded the contract. However, if no proposal achieves a sufficient score, no proposal will be awarded the contract. Confederated Tribes of the Chehalis Reservation – RFP Page 13 of 38 5.2 5.3 Pass/fail criteria evaluation • Proposals will be evaluated based on the following pass/fail criteria: • Business form of Proposers and team members shall meet Project requirements. • Proposer information, schedules, and documents are included in the Proposal and are complete, accurate, and responsive • The Proposer has provided all the forms and documentation required by this RFP. • A Proposal must receive an initial “pass” on all pass/fail criteria listed in the RFP for the Proposal to be further evaluated. Failure to achieve a “pass” rating on a pass/fail factor may result in the Proposal being disqualified. Statement on exercise of Tribal preference: The Chehalis Tribe will award the contract to a majority Indian-owned economic enterprise over a non-Indian-owned economic enterprise, if such Indian-owned and non-Indian-owned enterprises are equally qualified and submit equally priced bids. Indian owners must have at least a 51% ownership of the bidding enterprise to count for tribal preference. 5.4 Tribe’s Rights The Tribe reserves the right, at its sole discretion, to: • Appoint evaluation committees to review Proposals • Investigate the qualifications of any Proposer • Seek or obtain data from any source related to the Proposals • Require confirmation of information furnished by a Proposer • Hold meetings and conduct discussions and correspondence with the Proposers to seek an improved understanding and evaluation of the responses to this RFP • Require additional information from a Proposer concerning its Proposal • Seek and receive clarifications to a Proposal • Require additional evidence of qualifications to perform the Work • Waive minor deficiencies and irregularities in a Proposal • Reject any or all of the Proposals • Conduct negotiations with the Apparent Best Value Proposer prior to award of the Contract The RFP does not commit the Tribe to enter into a Contract or proceed with the procurement described herein. No unsuccessful Proposer shall be entitled to reimbursement of its costs in connection with the RFP. Confederated Tribes of the Chehalis Reservation – RFP Page 14 of 38 FORM A: BID SCHEDULE Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop Must provide a copy of Form A for every house/lot combination submitted House/lot combination: _______________________________________________ ITEM DESCRIPTION # 1 HOUSE SCHEDULED TIME (DAYS) 2 APPLIANCES 3 DRIVEWAY 4 SIDEWALKS 5 PORCH/DECK 6 GARAGE/SHED 7 GROUNDWORK 8 LANDSCAPING 9 FENCING 10 UTILITIES 11 PLANNING/PERMITS/FEES 12 CABINETS/COUNTERTOPS TOTALS TOTAL $ AMOUNT $ Note- This Project is subject to Davis Bacon Requirements. Confederated Tribes of the Chehalis Reservation – RFP Page 15 of 38 FORM B: CONTRACTORS WORK EXPERIENCE Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop NOTE: All questions must be answered and the data given must be clear and comprehensive. If necessary, include separate sheets. A. How many years has your organization been in business 1. As a Contractor? 2. Under this present business name? 3. Under any former names? B. Is your organization a corporation, LLC, partnership, or individually owned? 1. Date of incorporation/ organization: 2. Type of partnership/corporation (if applicable): 3. Directors/Owners names: C. On a separate sheet, describe the general character of the work performed by your company and if you have ever failed to complete any work awarded to you or if you have ever defaulted on a Contract? If so, why and where? Provide details on separate sheet. D. On a separate sheet, list major construction contracts your organization has currently in progress, giving the name of the project, Confederated Tribes of the Chehalis Reservation – RFP Page 16 of 38 owner, contract amount, percent complete, and scheduled completion date. Will this prevent or delay the start or schedule of this project? E. On a separate sheet, list all jobs you have completed that are of similar type and magnitude to this project, include: project name, description of work performed, pictures, completion date, client name, reference phone number, and dollar value. F. On a separate sheet, list of all claims and litigations for similar projects performed during the past 5 years. G. Signature: Name of Organization: ___________________________________________________ Signature: ___________________________________________________ Printed Name: ___________________________________________________ Title: ___________________________________________________ Date: ___________________________________________________ Confederated Tribes of the Chehalis Reservation – RFP Page 17 of 38 FORM C: PROJECT SCHEDULE Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop Include a proposed daily work schedule, by activity, indicating when each activity will be initiated and accomplished. Identify all significant milestones dates and deadlines along with any concerns you may have on meeting this schedule. Include due dates for all deliverables. The schedule must include all construction activities and provide adequate detail to establish an acceptable and realistic construction sequence to complete the project. The level of detail presented in these schedules will reflect in your scoring. Our goal is to have thorough schedules to avoid any change-orders and delays. Schedules to be included: a) Overall Design and Construction/Production Schedule b) Individual Home Schedules c) Subcontractor Schedules d) Flow Charts e) Lead Times f) Deliverable Schedules g) Payment Schedules h) Inspection Schedules i) Milestones/Deadlines Confederated Tribes of the Chehalis Reservation – RFP Page 18 of 38 FORM D: BONDING Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop Contract Bond ** (Provided as information on what will be required of the successful bidder upon entering into a contract with the Chehalis Tribe.) Bidders are not required to submit a Contract Bond as part of the RFP review process and request for Bid Bond is waived. The successful bidder will be required to furnish a Performance Bond and Payment Bond written by a company licensed to do business in Washington in an amount equal to one hundred percent (100%) of the contract amount. A performance and payment bond are a surety bond furnished by the Contractor and the Contractors surety that guarantees performance of the Work and payment to laborers, mechanics, subcontractors, and material suppliers. The Contract Bond is intended to provide protection to the Tribe for the Contractors’ obligations with respect to construction and post construction phases of the Project. A signature below acknowledges that you understand and will submit the required bond documents if selected. [CONTRACTOR SIGNATURE] Signature: ____________________________________________________ Name: ____________________________________________________ Title: ____________________________________________________ Date: ____________________________________________________ Confederated Tribes of the Chehalis Reservation – RFP Page 19 of 38 FORM E: DRAWING PACKAGE Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop Please provide one copy of a detailed package of your proposed lot/house plans and drawings for each individual lot/house combination and a detailed schedule with milestones. Packages should include: • Area maps • Site/Plot plans- including house/garage/shed locations, lot lines, setbacks, fences, driveways, sidewalks, porch/decks, and utilities • House plans • Construction details • Staged construction plans, schedules, milestones Confederated Tribes of the Chehalis Reservation – RFP Page 20 of 38 FORM F: SAFETY PLAN & SCHEDULE Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop SAFETY PLAN In addition to the other required Documents, in order to receive a Notice to Proceed, the Contractor must submit the following to the Tribe after your proposal has been accepted, contract approval will depend on passing of Form F. 1. A copy of its company Safety Program. The Safety Program shall contain, at a minimum, the following: A. Organization, including names of individuals who will perform safety duties, titles, work assignments, authority and reporting relationships. B. Training Program. Who, how and when training is provided; method of employee training concerning safety rules and procedures; training in use of protective equipment. C. Protective Equipment. List of personal protective equipment to be provided to employees. D. Accident Prevention, Jobsite Safety, and Loss Control Plan. Work site inspection and hazard correction procedures; disciplinary procedures for safety infractions; accident response, investigation and reporting procedures. E. Regular Safety Meetings. On-site weekly or other frequency as appropriate, safety meetings are mandatory for all employees and sub-contractors. F. Location of the MSDS sheets and records. (if awarded contract) G. Appropriate site-specific safety plan. The plan must be tailored to the needs of the particular project and to the types of hazards involved and be in compliance with the Chehalis Tribe’s Construction Safety Ordinance 11.10. Form F will be scored as a Pass or Fail item and will be scored according to how detailed the Safety plan and Schedule are. We value having a safe and productive worksite and will require adherence to this plan and schedule. https://www.chehalistribe.org/departments/planning/resources/Construction-SafetyOrdinance.pdf A signature below acknowledges that you understand the Chehalis Tribe Safety standards in safety and requirements. Signature: ________________________________________________________________ Name: ______________________________________________________________________ Title: _________________________________________ Date: _________________ Confederated Tribes of the Chehalis Reservation – RFP Page 21 of 38 FORM G: INDIAN PREFERENCE Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop Preference will be given to qualified proposals where the Contractor are members of federally recognized Indian tribes. To be considered for Indian Preference, the proposing company must submit proof of enrollment in a federally recognized Indian tribe and have 51% or greater Indian ownership. Please attach a copy of proof of enrollment if applies. Confederated Tribes of the Chehalis Reservation – RFP Page 22 of 38 FORM H: SUBCONTRACTORS Confederated Tribes of the Chehalis Indian Reservation Request for Proposals 4 New Homes on Merritt Lane and 1 New Home on Sickman Loop Provide a detailed list of the names, licenses, bonds, websites, and contact information of all subcontractors who will work on this project and how many employees that will be scheduled on this project. If selected, they will be required to submit a W9 to the Planning department and obtain a Tribal business license. Any changes to this list will need approval from the project manager prior to scheduling work. Confederated Tribes of the Chehalis Reservation – RFP Page 23 of 38 FORM I: SIGNATURE PAGE The undersigned hereby certifies that he/she has examined the location of the: ***Merritt Lane and Sickman Loop Lots*** and has read and thoroughly understands the plans, specifications, and contract governing the work in this project. The undersigned is deemed to have acknowledged all requirements and signed all certificates contained herein. The undersigned proposes to undertake and complete the work in this project on schedule and on budget with no change orders. . The undersigned will submit a W9 to the Planning department and obtain a Tribal business license is awarded a contract. Bidder Date Contractor’s Unified Business Identifier (UBI) No. Contractor’s License No. Contractor’s DOR State Excise Tax Reg. No. By: Authorized Official Address and email: The Undersigned Bidder declares that the only persons or parties interested in this bid are those named herein, that this Bid is, in all respects, fair and without fraud, that it is made without collusion with any official or representative of the Tribe, and that the bid is made without any connection or collusion with any person submitting another bid on this Contract. The Bidder further agrees that it has exercised its own judgment regarding the interpretation of bidding information and has utilized all data which it believes pertinent from the Tribe and other sources in arrival at its conclusions. The Bidder further declares that it has carefully examined the Contract Documents, that it has satisfied itself as to the quantities involved, including materials and equipment, and conditions of work and the fact that the description of the quantities of work and materials herein is brief and is intended only to indicate the general nature of the work contained in the detailed requirements of the Contract Documents, and that this Bid is made according to provisions and under the terms of the Contract Documents which are hereby made a part of this bid. The Bidder signed above states that it has the ability and means to complete the Work in a timely manner and proposes to furnish all labor, materials, machinery, tools, and other means and to perform all work required by, and in strict accordance with, the Contract Documents for the above sum. Confederated Tribes of the Chehalis Reservation – RFP Page 24 of 38 Image A- 52 MERRITT LANE PARCEL #786301400000 Image B- 59 MERRITT LANE PARCEL #786300400100,786300400200 Confederated Tribes of the Chehalis Reservation – RFP Page 25 of 38 Image C- 64 MERRITT LANE PARCEL #786300700200,786300700100 Image D- 72 MERRITT LANE PARCEL 3786300500200,786300600200 Confederated Tribes of the Chehalis Reservation – RFP Page 26 of 38 Image E- 14 SICKMAN LOOP PARCEL #160431130010 Confederated Tribes of the Chehalis Reservation – RFP Page 27 of 38 Image F- MERRITT LANE LOTS W/HOUSE LOCATIONS Confederated Tribes of the Chehalis Reservation – RFP Page 28 of 38 Image G- SICKMAN LOOP LOT W/HOUSE LOCATION Confederated Tribes of the Chehalis Reservation – RFP Page 29 of 38 Image H Septic Equipment Confederated Tribes of the Chehalis Reservation – RFP Page 30 of 38 Image I Septic Equipment Confederated Tribes of the Chehalis Reservation – RFP Page 31 of 38 Image J Septic Equipment Confederated Tribes of the Chehalis Reservation – RFP Page 32 of 38 Image K Septic Equipment Confederated Tribes of the Chehalis Reservation – RFP Page 33 of 38 Image L 14 Sickman Loop Septic Design Drawing Confederated Tribes of the Chehalis Reservation – RFP Page 34 of 38 Image M 52 Merritt Lane Septic Design Drawing Confederated Tribes of the Chehalis Reservation – RFP Page 35 of 38 Image N 59 Merritt Lane Septic Design Drawing Confederated Tribes of the Chehalis Reservation – RFP Page 36 of 38 Image O 64 Merritt Lane Septic Design Drawing Confederated Tribes of the Chehalis Reservation – RFP Page 37 of 38 Image P 72 Merritt Lane Septic Design Drawing Confederated Tribes of the Chehalis Reservation – RFP Page 38 of 38 --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aconfederated_chehalis%3A04ee3f7b7e7a086c. Public record. Not legal advice.