# Date: February 23, 2022 > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Abay_mills%3A109578b82f42ca9c ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Location: Zoom Date: February 23, 2022 Time: 10:00-11:00am COMPREHENSIVE PLAN ADVISORY COMMITTEE KICK-OFF MEETING AGENDA I. Welcome and Introductions II. Understanding the Comprehensive Plan a) Purpose of the Comprehensive Plan b) Review BMIC’s 1977 Plan III. Project Scope a) Comprehensive Plan Contents b) Objectives c) Deliverables d) Timeline IV. Roles and Responsibilities V. Next Steps a) Set recurring monthly meeting b) Asset Inventories Handouts  Project Scope  Roles and Responsibilities These working meetings are not public hearings and as such, a public comment period is not included on the agenda. Comments from the public are welcome and can be submitted to Brianna Gunka, Land Office Coordinator at bgunka@baymills.org for subsequent distribution to Committee members. There will be ample other opportunity for public input and discussion at other meetings as the Comprehensive Plan is being prepared. COMPREHENSIVE PLAN ADVISORY COMMITTEE KICK-OFF MEETING SUMMARY VI. Welcome and Introductions Facilitator: Brianna Gunka Attendees: Rachel Lyons, Audrey Breakie, Richard LeBlanc, Gail Glezen, Whitney Gravelle, Ken Perron, Kimmi Walden, and Bev Carrick A brief welcome was provided by Brianna Gunka, Land Office Coordinator for the Bay Mills Indian Community VII. Understanding the Comprehensive Plan Brianna Gunka described the overall purpose and primary components of comprehensive plans. A brief overview of the BMIC planning framework, Flora, Flora, & Fey’s Community Capitals Framework, was provided. Additionally, a brief summary of BMIC’s 1977 Comprehensive Plan was provided. The presentation can be found as an attachment to this summary report. VIII. Project Scope Brianna Gunka reviewed the Comprehensive Plan project scope, including objectives, deliverables, proposed timeline, and plan contents. A summary Project Scope document can be found as an attachment to this document. IX. Roles and Responsibilities Brianna Gunka reviewed the roles and responsibilities of BMIC Tribal members, community stakeholders, the Comprehensive Plan Advisory Committee, Executive Council, and Land Office. A handout detailing roles and responsibilities can be found as an attachment to this document. X. Next Steps Brianna Gunka briefly reviewed asset inventory and base data. Brianna will send a doodle poll out to Advisory Committee members to determine the best time for a recurring monthly meeting. In addition, Brianna will set up a working group on MItel for all Advisory Committee members to upload and review data, asset inventory information, and project documents. Brianna will complete a section guide and reach out to Advisory Committee members to begin data collection efforts. Appendix Items  Kick-Off Meeting Presentation  Project Scope Handout  Roles and Responsibilities Handout KICK OFF MEETING Bay Mills Indian Community 2022 Comprehensive Plan February 23, 2022 10:00-11:00am Meeting held via Zoom What is a Comprehensive Plan? Roadmap for Community Development Long-term plan No one-size-fits-all approach Living document Expression of Values Engage community members & stakeholders Co-create shared vision Implementation Plan Goals, Objectives, Actions Community Capitals Framework 1977 Comprehensive Plan Why a new plan? Timeframe Adopted in 1977 with no updates Significant Community Growth Landbase, Tribal Members, Economics Information Statistics are outdated Project Scope High Level Overview Objectives Executive Council Approval to Develop Plan Information Gathering Vision/Goal Setting Plan Strategies: Draft and Review Finalize Plan Council Adopts Plan Deliverables • Establish an Advisory Committee • Update community Vision/Mission/Values • Update Organizational Chart • Create Asset Inventories (Natural Resources, Land Use, Demographics, Housing, Economic Development, Community Facilities/Services, Utilities, Transportation, Parks & Rec, Education, Health, Legal System, Cultural Resources) • Develop Current and Future Land Use Maps • Establish a Sensitive Land Mapping Inventory • Community Engagement (household survey, focus groups, digital engagement, public meetings, etc.) • Planning and Implementation Model • A community-approved and Executive Council-adopted Comprehensive Plan • Final report to the community documenting engagement opportunities and how their input was incorporated into the final document Proposed Timeline Advisory Committee Roster Executive Council Tribal Manager CFO Bay Mills Business Holdings General Manager Bay Mills Gaming Authority General Manager Health Director Human Resources Director Biological Services Director Boys and Girls Club Director Conservation Committee Representative Public Safety Director Culture/History Department Representatives Transportation Planner Bay Mills Housing Authority Director BMPD Chief of Police Content Proposed Timeline Next Steps Asset Inventories/Base Data Set Recurring Meeting Time BMIC COMPREHENSIVE PLAN PROJECT SCOPE OVERVIEW 1. Project Background and Description A Comprehensive Plan is a long-term, guiding document that plans for future growth and development of a community. The comprehensive planning process seeks to engage all members of the community to create a shared vision of the future. The first and only Bay Mills Indian Community Comprehensive Plan was adopted in 1977. Over the past 44 years, the Plan received no updates, and has not been consistently used as a guiding document. During this time, the Tribe has experienced significant community growth; therefore, the information provided in the 1977 Plan is no longer accurate. This can be seen in terms of land base (gained over 1,200 Trust acres), Tribal membership (gained over 1,600 members), Employment (gained 600 employees), and Unemployment Rate (a 50% decrease). Given the amount of growth since the last comprehensive plan was adopted, and the unprecedented development currently occurring in BMIC, a new comprehensive plan should be developed and adopted to usher BMIC into the future. 2. Project Scope At a November, 2021 Executive Council Working Session, the 1977 Plan Table of Contents was presented to Council, along with the recommended updates for the new plan. The table below details the proposed contents of the new plan, integrating key components from the 1977 Plan with contemporary plan components. Some words about traditions/culture Acknowledgements Table of Contents Letter from Executive Council/President Introduction History Tribal Government Natural Resources Page | 1 Summary of accomplishments since 1977 Comprehensive Plan The Plan-What is it; purpose; how to use it; goals Integration with other Tribal Plans Planning and Implementation Model Community Vision/Mission/Values SOAR Analysis Foundational Documents General Tribal Council Executive Council Organizational Structure Inventory Topography Hydrology Soil Land Use Demographics Housing Economic Development Community Facilities and Services Utilities and Transportation Parks and Recreation Education Health Legal System (law enforcement, Conservation, Legal) Culture Priority Goals Project Funding Implementation Plan/Work Plan Matrix Sugar Island Appendices Vegetation Wildlife Climate Energy Air Quality Existing Land Use and Zoning Future Land Use Needs, Goals, Objectives Future Land Use and Zoning Sensitive Land Mapping Inventory Adopting Resolution Land Use Data Maps Public Input- Meeting Notes, Survey . 3. High-Level Overview Executive Council approval to develop plan • Council passes a Resolution to develop the 2022 Comprehensive Plan • Executive Council establishes an Advisory Committee to oversee the planning process Information Gathering • Collect data and develop asset inventories coinciding with plan components • Develop a webpage dedicated to the 2022 comprehensive plan hosted on the BMIC website • Disseminate a household survey to BMIC residents Vision/Goal Setting • Conduct a SOAR/visioning activity with Advisory Committee and community members to understand BMIC’s strength, opportunities, aspirations, and results; and develop vision, mission, and values statements • Additional engagement may include the following: o Host focus groups with key stakeholder groups; such as, Youth, Elders, Commercial Fishermen, Enterprise/Business Holding employees, Government employees, etc. o Attend planned community events and meetings to gather input from community members regarding priority goals, needs, future land use, etc. o Host public meetings to review documents and gather input Page | 2 Plan Strategies: Draft and Review • Using asset inventories and data collected from community engagement mechanisms, draft planning document and outline recommended strategies • Provide draft to Executive Council and Advisory Committee for review • Make draft document available to community for public review/comment Finalize Plan • Incorporate edits and public comments to create a final plan. Council Adopts Plan • Executive Council passes a Resolution to formally adopt the Comprehensive Plan 4. Deliverables Deliverables for this Comprehensive Plan include: • Establish an Advisory Committee • Planning and Implementation Model • Update community Vision/Mission/Values • Update Organizational Chart • Create Asset Inventories (Natural Resources, Land Use, Demographics, Housing, Economic Development, Community Facilities/Services, Utilities, Transportation, Parks & Rec, Education, Health, Legal System, Cultural Resources) • Develop Current/Future Land Use and Zoning Map • Establish a Sensitive Land Mapping Inventory • Community Engagement (may include household survey, focus groups, planning pop-ins, digital engagement, etc.) • A Council-adopted Comprehensive Plan • Final report to the community documenting engagement opportunities and how their input was incorporated into the final document 5. Affected Parties All facets of the community, including Executive Council, government operations, Enterprise, Business Holdings, Housing Authority, Bay Mills Community College, and community members will be engaged throughout this year-long planning process. Executive Council, as the Tribe’s elected decision-making body, has the ability to influence decisions, halt a project, or make a project more effective. Executive Council’s role, then, will be to champion, support, and oversee the development of the plan, including establishing an Advisory Committee and delegating tasks. This body will ultimately fill the role of affirming and adopting the plan. An Executive Council- established Advisory Committee should be established to oversee the planning process, including reviewing planning drafts, providing input on engagement strategy, collecting data, and helping to complete asset inventories. Recommended Advisory Committee members include: Executive Council Tribal Manager CFO Boys and Girls Club Director Conservation Committee Representative Page | 3 Public Safety Director Bay Mills Business Holdings GM Bay Mills Gaming Authority GM Health Director Biological Services Director Bay Mills Housing Authority Director Culture/History Department Rep. Transportation Planner Human Resources Director BMPD Police Chief The Land Office’s role, under the supervision of the Tribal Manager, will be to advise, coordinate, and facilitate the planning process. This includes coordinating Advisory Committee meetings and engagement opportunities, analyzing and reporting findings to the Advisory Committee, and providing status updates to Council. 6. High-Level Timeline/Schedule Proposed Timeline Quarter 1 Tasks J a n F e b Quarter 2 M a r A p r M a y Quarter 3 J u n J u l A u g Quarter 4 S e p Council Approval to Create Plan Establish Advisory Committee Information Gathering Asset Inventories Develop Plan Webpage Household Survey Vision/Goal Setting SOAR/Visioning with Advisory Committee Community Engagement Plan Strategies: Draft & Review Finalize Plan Council Adopts Plan APPROVAL AND AUTHORITY TO PROCEED Executive Council approved the Comprehensive Plan at the January 10, 2022 Executive Council meeting. Page | 4 O c t N o v D e c COMPREHENSIVE PLAN PROCESS ROLES AND RESPONSIBILITIES Bay Mills Indian Community Tribal Members Community Stakeholders ROLE: Provide Broad Array of Perspectives RESPONSIBILITIES: • Represent interests of various organizations and departments • Encourage public participation Project Team: Land Office and Facilitators ROLE: Advise, Coordinate, Facilitate Comprehensive Plan Advisory Committee ROLE: Lead Plan Development RESPONSIBILITIES: • Guide and monitor planning process • Collect data for asset inventories • Encourage public participation • Review and edit plan Executive Council ROLE: Affirm and Adopt Plan RESPONSIBILITIES: • Support and oversee development of plan • Promote planning process and encourage public participation • Adopt final plan • Oversee Implementation RESPONSIBILITIES: • Facilitate Advisory Committee meetings • Coordinate and facilitate engagement opportunities • Analyze and report findings back to Advisory Committee • Draft planning document • Provide status updates to Executive Council --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Abay_mills%3A109578b82f42ca9c. Public record. Not legal advice.