# Lto R: Atheda Fletcher, AST Representative; Linda Capps, Vice Chairwoman-Pottawatomi Tribe; Kendra Horn, (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aabsentee%3A5c4564ac914c3358 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Volume 30, No. 01 Lto R: Atheda Fletcher, AST Representative; Linda Capps, Vice Chairwoman-Pottawatomi Tribe; Kendra Horn, Congresswoman; Edwina Butler-Wolfe, AST Governor; Gilbert Miles, Lt. Governor-Cheyenne Arapaho Tribe. A dance was held in honor of newly elected district 5 representative Kendra Horn. Horn is the first democrat to represent the district in 44 years, and the first democrat to be elected to the House of Representatives from Oklahoma in 8 years. Horn’s core campaign values include funding for Education, to protect and expand access to quality healthcare and Medicare, equal pay for women and expanded paid family leave for all Oklahoma workers, common sense gun safety, affordable higher education and increased minimum wage, rural economic development, and improved infrastructure. The dance took place on Sunday, December 16th at Shawnee Middle School in Shawnee, Oklahoma. The event was hosted by the Oklahoma City Pow Wow Club. Head dancers were Graham Primeaux (male), Devin Rain Potter (female), and Michael Tsotaddle (gourd). The head singer was Mark Wilson. Sen. Enoch “Kelly” Haney was an Honored Elder. Invited special guests included United Indian Nations of Oklaho- ma, Kansas, and Texas Chairman George Tiger; UINOKT Secretary Margo Gray, member of Osage Nation Minerals Council; Sac & Fox Chief Kay Rhoads; Absentee Shawnee Governor Edwina Butler-Wolfe; Citizen Potawatomi Nation Chief Greg Chilcoat; Pawnee Nation President Bruce Pratt; Cherokee Nation Tribal Council Member Wanda Hatfield; Cheyenne-Arapaho Governor Reggie Wassana; Kiowa Tribe Chairman Matt Komalty; Oklahoma City Muscogee Association; Choctaw Alliance; and the Oklahoma City Chickasaw Community Center. ie ( “Among the Shawnee” 2-9 EC Reports 10 Election Commission 11 Absentee Ballot 12 AST Health Update 15 Wellness Calendar 19 Title VI Menu 20 Birthdays 24 Building Blocks 26 Grants Department 28 Cultural Preservation 30 Domestic Violence 31 ICW 32 Elder’s Corner 34 Tax Collections 35 Enrollment 36 Education Scholarships 37 Social Services 38 Emergency Numbers 39 Kids Zone ECUTI Executive Committee E COMMIT TEE January 2019 Edwina Butler-Wolte Governor Kenneth Blanchard Ii. Governor Governor’s Report By AST Governor Edwina Butler-Wolfe 405 275-4030, Ext: 6308 405 481-0397 Cell Number (tribal) Hello Fellow AST Tribal Members, I hope everyone had a Merry Christmas and a safe New Years. As the New Year is here, the Executive Committee is looking at positive changes in our Great Tribe. We have gone through an extensive budget process to set the 2019 tribal budget and are hopeful we can be successful in generating additional revenue. Unfortunately, as of print of this newsletter, the federal government is partially shut down over funding for a border wall. If the dispute between the president and Congress is not resolved, the shutdown will affect our federal funding. As of December 21, 2018, we were able to draw down funds available through a Continuing Resolution passed by Congress on December 7, 2018. Both my office and the Lt. Governor’s office are monitoring the situation. The State of Oklahoma is looking at a new Governor that will take office on January 14, 2018. I hope the new Governor will work with tribes and see us as partners in the overall success of the state. The November 2018 election gave us a big surprise with the Fifth Congressional District electing Ms. Kendra Horn, Democrat, over Republican Incumbent Steve Russell. Part of our jurisdictional boundary is in the Fifth District and I am very excited to work with Congresswoman Horm. With the newly elected state and federal officials, I hope they will work for the best interest of the people instead of their political party. THE HONORABLE ROBERT WILKIE, SECRETARY OF VETERANS AF- FAIRS On November 8, 2018 Lt. Governor Blanchard and I attended a Tribal Nations Veterans Town Hall at the Chickasaw Nation, Ada, Oklahoma. Chickasaw Nation Governor Bill Anoatubby and National Congress of American Indians (NCAD President and Chickasaw Nation Lt. Governor Jefferson Keel hosted the Town Hall, where the Honorable Secretary of Veterans Affairs Robert Wilkie John Jonson Secretary Monthly Executive Committee meetings can be watched online at astribe.com Meda Fletcher Representative Phillip Ellis Treasurer addressed issues Native Veterans face in VA services. Secretary Wilkie provided some proposed solutions to help not only Native Veterans, but all Veterans who are having difficulties accessing services. Secretary Wilkie was confirmed by the United States Senate on July 23,2018 and was and sworn in on July 30, 2018 to serve as the Tenth Secretary of Veterans Affairs. Before confirmation as VA Secretary, Mr. Wilkie served under Secretary of Defense James Mattis as his Under Secretary for Personnel and Readiness-- the principal advisor to Secretary Mattis and Deputy Secretary of Defense for Total Force Management as it relates to readiness, National Guard and Reserve component affairs, health affairs, training, and personnel requirements and management, including equal opportunity, morale, welfare, recreation, and the quality of life for military families. Mr. Wilkie has more than 20 years of federal service at the national and international levels. During the George W. Bush Administration, Mr. Wilkie served both Robert Gates and Donald Rumsfield as Assistant Secretary of Defense from 2005 — 2009, and he was the youngest senior leader in the Department. Mr. Wilkie was Special Assistant to the President for National Security Affairs and a Senior Director of the Nations Security Council under Dr. Condoleezza Rice. He also has extensive experience in the United States Congress, including recent service as Senior Advisor to Senator Thom Tillis and service as Counsel and Advisor on International Security Affairs to the Majority Leader of the United States Senate, the Honorable Trent Lott. Tribal leaders of Oklahoma’s 39 tribes were invited to attend. Tribes that were represented were: Seminole Nation Principal Chief Greg Chilcoat and Second Chief Lewis Johnson, Cheyenne & Arapaho Tribes Governor Reggie Wassana and Lt. Governor Gilbert Miles, Chickasaw Nation Governor Bill Anoatubby and Lt. Governor Jefferson Keel and Absentee Shawnee Tribe Governor Edwina Butler-Wolfe and Lt. Governor Kenneth Blanchard. Other Oklahoma state officials joined the new secretary at the Chickasaw Nation Community Center. Secretary Wilkie mentioned the Suicide Task Force will be a national effort to provide the needed assistance to Veterans who are seeking help. One of the VA issues our tribe is facing is the renewal of the contract of services between the VA and our health system. There is a lapse in time on the renewal of contracts, which has slowed payment and services for our Veterans. I did January 2019 address this issue at the Town Hall and Secretary Wilkie indicated that it was a concern and they are working on getting things in order for faster renewals of contracts that tribes have with the Veterans Administration. CONGRESSWOMAN KENDRA HORN On December 16, 2018 the Oklahoma City Pow-Wow Club hosted an Honor Pow- Wow for Congresswoman Kendra Horn at Shawnee Middle School. There were three tribes represented at the event; Vice- Chair Linda Capps, Citizen Potawatomi Nation; Lt. Governor Gilbert Miles, Cheyenne & Arapaho Tribes; Governor Edwina Butler-Wolfe and Representative Atheda Fletcher, Absentee Shawnee Tribe; and a representative from the Cherokee Nation. Tribal leaders that were present had a chance to visit with Congresswoman Horn in an offsite room. Some of the topics were: Protecting our Sovereignty as Nations, court cases of the recent ruling in Texas pertaining to the Indian Child Welfare, Adult Care, Health, Water Rights, and Department of Transportation Self- Governance Negotiated Rule Making. Congresswoman Horn ran two nonprofits focused on developing leadership skills and encouraging women to run for public office. Congresswoman Horn has also worked in the aerospace industry, Oklahoma’s second largest public sector employer. She also brings a deep understanding of how government should work and, as an attorney and mediator, has experience bringing people with differing opinions together. LITTLE AXE PUBLIC SCHOOL MEETING On December 18, 2018 the Absentee Shawnee Tribe Education Director Tresha Spoon, After School Coordinator Blake Goodman and I attended an Indian Education Parent Committee meeting at Little Axe Public Schools. The meeting addressed information on the federal programs and funding the school receives for the Native student population. There has been confusion and lack of understanding by several area schools on the consultation policy in the Every Student Succeeds Act. Each school district receiving federal funds for their Native student population is required to have an annual consultation with tribes on the activities and funding. Some school districts contend Parent Committee Meetings are Consultations, which is been very disturbing to me. The Every Student Succeeds Act was signed by President Obama on December 10, 2015 and was designed so Tribal leaders and school superintendents could come together in consultation to discuss federal dollars that public schools receives and how those federal dollars are spent. The Title VI Grant is for American Indian students and those dollars should be spent only on Indian Students. I am finding that a few of our area schools are not following the law. We hope in the near future all area public schools follow what the law is design to do!! Governor November and December Meetings November 22nd-231rd Thanksgiving Break 26th AST Roads Project Meeting with BIA 27th 9:00 am Welcome Speech Enrollment Progeny Meeting 1:30 pm Native American Speech Jim Thorpe Academy Shawnee School 28th 10:00 am U. S. Secretary of Veterans Affairs Robert Wilkie Chickasaw Nation, Ada, Oklahoma 29th 9:00 am Meeting on Developing AST Child Support Executive Committee ne fe we 3 Indian Education Parent Committee Meeting - Little Axe Schools Left to Right: Dalton Griffin (MS Principal), Cathey Miller (Board Clerk), Barry Thomas (HS Principal), Mike Bread (MS Asst. Principal), Jay Thomas (Superintendent), AST Governor Edwina Butler-Wolfe, Tresha Spoon (AST Director of Education), Tesia Zientek (CPN Education Director), Blake Goodman (AST TYP Coordinator) Christmas Tree at the Red Earth Center AST Governor Edwina Butler-Wolfe is interviewed by Malcolm Tubbs of Fox channel 25 in front of the Absentee Shawnee Christmas tree_ Tribal Nations Veterans’ Town Hall AST Governor Edwina Butler-Wolfe with Veteran Affairs Secretary Robert Wilkie. Ist 10:30 am CTSA Walk for Tots at the Kickapoo Tribal Complex 3rd 9:00 am Weekly Meeting with EC 4th 8:15 am Red Earth TreeFest Fox 25 TV Station Sth 1:00 pm Health Town Hall Meeting AST Multi -Purpose Building AST Complex 3:00 pm Oversite Directors Employment Evaluations 10th 9:00 am Meeting Warrior Room Casino, Norman 10:00 am — 2:00 pm Open House All Nations Bank 2:00 pm Meeting with IT Audit Casino Governor Conference Room 11th 10:00 am --- 12:00 pm Mr. Wayne Sims, HUD SPONAP Office Retirement Reception of 22 years 12th 8:00 am Interview by North Rock Creek Students for a NYCP Project students were Conducting 3:00 pm Judge Alan Grubb Farewell Reception in AST Court Room 6:00 pm Veterans Christmas Dinner at the Warrior Room Casino, Norman 14th 11:30 am Christmas Lunch with Oversite Directors and AST Police Officers 2:00 pm Meeting with Brandon Smith, Ohio 6:30 pm Building Blocks II, Shawnee Christmas Program 15th 11:00 am White Turkey Christmas Lunch Sac and Fox Elders Pow-Wow, Stroud, Oklahoma 16th 5:00 pm --- 10:00 pm Honor Pow-Wow for Congresswoman Kendra Horn at the Shawnee Middle School 17th 9:00 am Directors Meeting Present: General Manger Casino, Building Blocks III, Building, Building Blocks II, Media, Police, Absentee Shawnee Housing, Education, Social Service, Health, Domestic Violence, Enrollment, Maintenance, Gaming Commission, CCDF, After School. Executive Committee Present: Governor, Lt. Governor, Secretary, Treasurer, Representative. Not Present: Human Resource, Cultural Preservation, Reality, Finance, Procurement,Title VI, ICW, MIS, OEH, 1:00 pm budget meeting for oversite programs 5:30 pm TEC Board Meeting, Warrior Room Thunderbird Casino 18th 9:00 am Little Axe Public School Federal Program Meeting 19th 10:00 am Regular Executive Committee Meeting EXPRESSIONS: For those families who may have lost a loved one this month, I offer my sincere condolences to you and your family on your loss. CONCLUSION: Executive Committee January 2019 I appreciate Tribal Members that have come by my office or called with their concerns. My door is open unless I am in a meeting or attending a meeting elsewhere. Help me make a difference — stand beside me and Let us Build for the Future (BFF) Honor Dance for Kendra Horn Left to Right: Graham Primeaux, Quenton Romanose, Debbie Hogue-Downing, George Tiger-UINOKT Chairman, Congresswoman Kendra Horn, Matt Komalty-Kiowa Chairman, Sac & Fox Princess, AST Governor Edwina Butler-Wolfe, Jacob Tsotigh Honor Dance for Kendra Horn Left to Right: AST Governor Edwina Butler-Wolfe, Congresswoman Kendra Horn, AST Representative Atheda Fletcher, AST Veteran Walter Larney. January 2019 Lt. Governor Reports By Kenneth Blanchard AST Lt. Governor Greetings’ Tribal Members, I hope everyone had a blessed Holiday with family and friends. November was a very busy month and I want to share with you the events this office was involved in on your behalf. November 5th at 11:00 am. Oklahoma Governor Mary Fallon hosted a Luncheon for the Tribal Leaders of Indian Nations in OK, and at 5:30 pm. The Pottawatomie County OSU Extension Agriculture Program held a meeting and a steak dinner. I attended both events. November 6th the Executive Committee met with Finance Staff to review the 2019 Budgets. November 7th Media Director, Sherman Tiger and I attended the Stroud CTSA. Headstart Grand Opening. November 12th AST closed in honor of Veterans’ Day. November 13th at 6:00 p.m. Central OK Community Action Agency held a Banquet at the Shawnee Expo Center. Governor Edwina Butler-Wolfe, Secretary John Johnson, Representative Atheda Fletcher, Social Services Director Annette Wilson and her Assistant Sherry Clum, my Administrative Assistant Diane Ponkilla and I represented the Absentee Shawnee Tribe. November 26th at 11:00 a.m. a meeting was held at the old Lillard Pipe and Supply building on HWY 177 to discuss the possibility of renovations and to relocate the MEDIA Department there. Discussion continues regarding the sale of the Cattle herd. I am checking into all avenues toward honoring the request. The following is the cattle count; Earlsboro I-40 9A. 29 Cows 25 Heifers 18 Bulls Total 72 Earlsboro Herd Earlsboro I-40 9A. 9 Other LittleAxe 21 Cows 6 Calfs Total 33 Little Axe Herd Sold ($16,140.39) 23 Bulls Other: The acting Lt. Governor, John R. Johnson made an agreement with a Tribal Member the AST would care for 9 head of his cattle in exchange for the use of his farm equipment to process hay for all the cattle. Also if his cow was to breed with AST Bull, and, if the calf born was pure black the AST would be allowed to keep it. However, if the new born was a lighter color the agreement was, the Tribal Member would own it. Executive Committee I am also in the planning stages of restructuring the Maintenance Department; creating job descriptions for two new positions. In 2008, Resolution No. L-AS-2008-04 approved an Application, Policies and Procedures that established the Emergency Housing Assistance Program for Tribal Members who own their own home. In order to have more accountability over the funding, I am reestablishing the program as it was intended to operate. June 25, 2018 — November 30, 2018 there have been a total of eighty-three (83) Tribal Housing Assistance applications submitted with forty-one (41) completed at a total cost of forty-three thousand five hundred seventy-four dollars and ninety cents ($43,574.90). The Residential Pest/Bug Spraying Service; there was of 160 residential exterminations at the cost of fourteen thousand three hundred thirty-four dollars ($14,334.00). ‘We are looking forward to 2019. There will be some new changes and challenges we will be planning and overcoming. 6 na ko ta wife January 2019 Secretary Report Tribal members, The holidays are over and the New Year has begun. | hope this New Year brings many blessings to you and your families. Many of my departments are preparing for the upcoming year with updates and renewals. The Title VI department will be accepting new intake forms for 2019. If you haven't done so already, please stop by or request a new form for 2019. All your information will need to be updated for the New Year. If you have any questions please direct them to the Title VI director, Dos Owings. Enrollment has recently updated the current progeny software to Progeny 10. The new software will give Enrollment a more detailed reporting system. Also | would like to say “Thank you" to all the tribal members that have updated within the department, moving forward it will make reporting so much easier and more accurate when requested. January is stalking awareness month in Domestic Violence. f you have any questions or concerns you may reach the DV department or obtain information on the tribal website. All services are always confidential, so please don’t be afraid to ask for help. As you all know Laser-Fiche was introduced to the tribe. At the time only a few departments were involved, not most of the Tribal departments are on board. With Laser-Fiche in place each department will be able to internally communicate with one another through an intemal paperless process, Each department may request Information for each other for a faster and secure response. | am very pleased with how Laser-Fiche will benefit the tribe and its members. Over the past few months I have been working diligently to breathe new life into our federally chartered Absentee Shawnee Economic Development Authority (ASEDA). We hope to fill the board by the end of January. Since December of 2018, the ASEDA board has not had any action, In the last general counsel, | heard our members loud and clear regarding the urgency for action ‘on economic development. While we havea continued focus on our 8a initiatives, we have also been working on development for our properties. We have reviewed all of our properties and have identified some priority areas for economic development. The targeted arezs are as follows in the order of priority: 1. New Strip Mall to replace C-Store on Highway 9 & Peebly Rd. in Little Axe. Back in March 2017 you may remember the C- store shutting down and the tribe taking over the operations to get the c-store back operational. | led an action team to revive the c-store and implement operational and financial standards. In May 2017, our C- store was back up and running and has since, been doing well. However, the building is very old and has been in need of continuous major repairs. Highway 9 from Norman is in the process of becoming a 4 lane highway and a stop light is slated for Peebly Rd. and Highway 9. My vison is to build for the future and drive economic develooment that will support our current programs. The strip mall would bring more gravity to our casino in 1A. The strip mall concept would houses a more energy efficient c-store, a subway franchise, a discount pharmacy and some lease space that ASEDA can charge rent for. Our health system would also have their portion in the strip mall since they have already outgrown their space. Along with the strio mall would be digital billboards that would assist in marketing all of our economic development programs. The timeline of the strip imallis late fall or early winter of 2019, 2. Clean up & development on Tecumseh Square. This has been designated as an EPA Brownfield Project and will be cleaned up by mid-to-late summer of 2019, Additionally, we have identified this area as a high priority for a roads project to support our development. Ideally we would want to attract a business onto our property that would provide a long term lease and additional benefits to our members. A long term lease would provide a stabilized revenue stream to the tribe, Executive Committee January 2019 3. Clean up & development on I-40 & Earlsboro Rd. This has been designated as an EPA Brownfield Project and will be cleaned up by late summer or early fall of 2019. | have been researching multiple grants that could help bring development onto this site as early as 2020. Currently we have a minimal lease with FedEx to park their vehicles. | have reach out to FedEx to see if there is anything we could do to provide more services to them that would enhance our lease rate, There has been plenty of plans of this location, But not very much action has happened. Whichever action we choose, a direction towards progress is better than doing nothing. | choose to push for progress. 4, Clean up & development on Lillard Property off of Highway 177 & Benson Rd. Since Pottawatomie County left our property in 2017, this site has sat empty and just collected unwanted items. My recommendation is to move some tribal government operations into the space; specifically the media department. Additionally, we could also plan for economic development lease opportunities. | have been looking for potential grant opportunities that could support growth on this site in 2021. Fee to Trust For the past 6 years we have been waiting on getting our health clinic site in Little Axe moved from Fee land to Trust land. In May 2017, the initiative was restarted but was slowed down again on the tribe side. In October of this year | was unhappy with the minimal progress of this vitally important undertaking. | partnered with Treasurer Ellis to take over the procedures and upon review we found numerous steps that were to be completed on the tribe side that were still undone. I develop an action plan to complete assigned tasks. | met with the Mayor Lynn Miller, Commissioner Darry Stacey, Cleveland County Commissioner ~ District 2 to also gain his support. Both have written letters of support and we are moving forward on finalizing the process on the tribe side. Support Growth of Current Programs As shareholder's representative of our health system, I have been privileged to be part of the continued growth of our health program. Over the past few years, current and past members of the EC fought against the growth initiatives of our health system. Additionally, there was a movement to make our health system unstable by taking Melpherd Switch off the health board. I voted against that and | fought hard to get him back on and to keep our health system stable. | have consistently been supportive of advancing our health program and will continue to support their endeavors to provide better and more services to our tribal members. Recently | attended the strategic planning meeting where the health board and management team identified multiple development opportunities that would provide additional services to our members and continued financial growth. Potential projects included in the strategic planning meeting included an assisted living center for our members, ambulatory surgery center and focused efforts on the patient experience. Recently | was invited to hear multiple proposals for economic development around our casino in Little Axe. | support the growth of our site to potentially include a hotel, driving range and RV Park. | recommend that our tribe learns best practices from other tribal nations regarding economic development. But we cannot get caught up on analysis paralysis. Going forward, we must be focused on action and not just talk of action. | am committed to the progression of our tribe’s economic development. Please contact me if you have other ideas to drive our tribe forward. Secretary Johnson January 2019 Executive Committee ne se wife F Treasurer Report By Phillip Ellis AST Treasurer Td like to take this opportunity to thank everyone for their continued support and patience as we in the Office of the Treasurer move forward with what I feel are positive changes that are beneficial for all under the AST umbrella. With that being said, the departments under the Office of the Treasurer (Finance Department, Procurement Department, Grants Department, Realty Department, and the IT Department) are making major strides on improving the effectiveness, efficiency, and accountability overall. For this month’s report Id like to highlight a number of initiatives that we are currently engaged in. ae COST D. < . ‘ SAVINGS ecreasing Waste & Looking for Cost Savings Measures ““_: Over the past 6 months I’ve tasked the departments under the treasurer’s oversight along with encouraging the tribe’s programs to seek out cost savings measures and ways to decrease waste. As a consequence, the following examples represent just a few highlights I’ve supported to ensure our tribal assets are protected and tribal funds are spent appropriately. . Installation of a security fence for Procurement Department to protect and secure our fixed assets from theft and/or misuse . Implementation of a new payroll system to maximize efficiency and effec- tiveness through a quicker and simpler way of processing payroll while reducing errors . Implementation of Amplifund — software to manage every stage of a grants lifecycle to ensure budget and performance accountability . Implementation of an e-purchasing system to improve and streamline the purchasing process to ensure asset control and purchasing efficiency . Continued enhancement of IT security to protect our entire computer system from theft or damage that may cause disruption or misdirection of services and information . Implementation of a fraud & compliance hotline to report possible theft and/or misuse of tribal assets . Implementation to standardize our phones, computers, printers, ete. The common thread among these examples is leveraging technology. In my opinion, technology increases worker productivity, decreases operational costs, and improves accountability. Therefore, in all areas where tribal assets are involved, Tm diligently pursuing with my departments to implement technological tools in order to decrease waste and improve cost savings through cost containment measures. Cattle Audit Update & Sell Vote In one of our recently held Monday morning EC meetings, we collectively discussed the cattle program. After careful consideration its been decided to terminate the cattle program and they’re to be sold not later than June, 30,2019. Moreover, if a resolution is needed than I will craft and present it to the EC for a vote during on. As previously noted in the Nov. article, our cattle program has consistently expended more than it’s returned. We cannot continually afford to support programs that are not benefiting the tribe and costing the tribe resources and money; which this program has done over the years. Financial Literacy Update Tn November we began to roll out our first financial literacy sessions. Financial competency in our Native community is critical for securing a better future individually and collectively. When our members, families, businesses, and tribe make better financial decisions, it benefits all of us and helps strengthen our AST community. That’s why I’ve started a financial literacy education focus for our members. On Nov. 28th, we held an AST tribal elder financial literacy training in Little Axe. Thirty-eight attendees were present to hear about Elder Fraud and Wills & Trusts. As an attempt to prevent fraud trash can shredders were provided for all attendees. My plan is to continually enhance our efforts to build financial capability in our youth, young adults, veterans, elders, and all tribal citizens. More financial literacy offerings will be held throughout 2019. Realty Update Due to increasing tribal member needs and the complexity of the tribe’s realty responsibilities, I’ve decided to make some changes with the Realty Department that I believe will lead to some positive results. Two of the immediate changes that are occurring are (1) a change in the department director and (2) re-implementation of the wills program. Going forward, we will be working closely with a number of external organizations during this transition period to provide the probate and realty services required by our AST members. Moreover, we will be increasing the staffing in the Realty Department to accommodate those increasing needs and responsibilities. As the fractionalization of our land continues to worsen each day, I felt that it was necessary to have a land fractionalization class led by an individual knowledgeable in such an issue. Therefore, I have scheduled a Land Fractionalization informational meeting for our members on Saturday, Feb. 2nd from 10am — 4pm which will be presented by Donnie Smith, Jr, Fiduciary Trust Officer for the Southern Plains Regional Office. Breakfast and lunch will be served by the office of the Treasurer. As I mentioned, I intend to re-implement a wills writing service/program to hopefully alleviate some of the problems associated with the land fractionalization issue. I've reached out to Oklahoma Indian Legal Services, Inc. (OILS) and we've tentatively agreed in 2019 to have four (4) Wills/Trusts/ Probates clinics. Those dates, times, and locations are listed below: Wed. Jan. 30" (10am - 3pm) Multi-Purpose Building - Shawnee, OK Health Center Conf. Room - Little Axe, OK Multi-Purpose Building - Shawnee, OK Health Center Conf. Room - Little Axe, OK Wed,, April 24" (10am - 3pm) Wed, July 31° (10am - 3pm) Wed. Oct. 30" (10am - 3pm) I'm finalizing some of the finer details of engaging OILS to provide that wills writing services to a majority of our members so bear with me as I get this done. Please be aware, currently there are income restrictions in place so you may not qualify immediately, but I'm working to get the vast majority qualified. In the meantime, please call Stephanie Hudson at 405-943-6457 to reserve your clinic time and found out if you qualify immediately. Audit Update We have started our 2018 tribal audit earlier this year. Baker Tilly, our external auditing firm, began performing the test of controls during the month of December. They will return in the spring of 2019 to perform the substantive testing of our financial records. It’s a goal of mine to clean-up our financial statements line items and audit findings going forward. In my opinion, strong financials along with no audit findings is a major accomplishment for any o1- ganization. 8 fe wa se ke fe Executive Committee January 2019 Representative’s Report Atheda Fletcher Work PH: 405-275-4030 Ext. 6239 Cell PH: 405-287-5247 afletcher@astribe.com Now that we have left 2018 behind, it is that time of the year that I reflect on the past six months work-the highs and the lows, the biggest wins and missed opportunities. I use this information to help set forth new goals for the year ahead. The New Year will bring new opportunities and this demands hard work. I and my staff members are committed and ready to make 2019 bigger and better for our tribe. Together we will achieve the best for all. Following are summaries of the activities and results since my last report to close out 2018. Human Resources As previously stated, the 4th quarter for the HR Department is packed with loads of work. The 2019 Open Enrollment process was very successful. With the use of hands on meetings and web portals for enrollment data collection, HR staff successfully processed 328 employees in four days at the Little Axe Campus and the Shawnee Campus. The biggest success for my HR Department this year is the value that will be seen in the subsidy received from InsureOK. HR staffs" hard work with our employees and InsureOK results in $209,655 in subsidy to our tribe for 2019 insurance premiums. This is a huge financial value!! This is a win for our qualifying employees and our tribe. The second highlight for the HR Department is the implementation of the new Employee Longevity Recognition Awards Program. This award is an important way to show staff that their contribution over the years is valued. Awards were given out at the Employee Appreciation Event in November. At the event, we recognized 101 employees with 5 years of service, 31 employees with 10 years of service; 4 employees with 15 years of service and 2 employees with 20 years of service. The work for 2018 has wrapped up and the staff is forging ahead on 2019 initiatives. The major projects for 2019 are: 1) policies and procedures, 2) implementation of a new payroll system, 3) branding, 4) 401K open enrollment, and 5) employee training classes. These are only a few of the initiatives that the HR Department will be undertaking within the first six months of 2019. We will continue to focus on internal improvements to bring more value to our employees and the tribe. The HR Department will provide detailed reports on a quarterly basis in 2019. Cultural Preservation FCC -- Cultural Preservation (CP) hosted a Tribal Caucus meeting on November 1, 2018 to discuss updates on the FCC lawsuits. The meeting was led by Sheila Bird, Director of Natural and Cultural Resources for the United Keetoowah Band of Cherokee Indians. The lawsuit is still pending and several Oklahoma tribes are banning together to share their strategic plans on obtaining unpaid review fees. Currently, CP staff has reviewed and processed the work for over 1,000 projects from July to November and the fees owed to the tribe are in excess of $500,000. We are taking action on this matter and hope to have more information regarding the status of the unpaid fees in the near future. I want all tribal members to understand that CP not only diligently works to protection our Absentee Shawnee history and culture, but CP has been and is a revenue stream for our tribe. The work that is performed for various entities regarding the historic review of lands is important to our tribe. CP will continue to be involved with the Tribal Caucus and we will continue to provide updates on these lawsuits. AICCM ~ CP Director, Suhaila Nease, and I were invited to a tribal outreach meeting with the staff of the American Indian Cultural Center and Museum (AICCM) in Okahoma City to provide an update on the project and request our assistance with their research. The AICCM staff is seeking guidance to appropriately portray our tribal history within the exhibitions. Through tribal consultations, AICCM staff endeavors to enact cultural sensitivity and responsibility in the selection of objects and images and they seek our guidance with regard to both. They have been working with the Smithsonian Museum while researching and selecting items to display at their facility and seek tribal approval on all items that were selected. They are hoping to have feedback from the tribes as early as January 2019. Although the facility is still under construction and unfinished, we were given a tour. The scheduled opening is Spring 2021. We look forward to updating everyone on this project as it progresses. Gift Shop — CP opened the expansion of their Gift Shop the week of November 26 at the Little Axe Clinic. This venture has been running smoothly and proven to be very successful. A BIG THANK YOU to Executive Director, Mark Rogers, for collaborating and helping us establish a presence at the clinic. We got off the ground fairly quickly and were able to do this in a cost efficient and effective way. The CP Staff is stocking it with the same quality merchandise everyone has come to appreciate from the CP main gift shop located on our tribal complex in Shawnee. With expanded access to the public as well as patients and families visiting the clinic, a vast array of items are now on display to help with that special gift for somebody or just a little self-indulgence with some high-quality Native American themed clothing, jewelry, as well as other accessories for the savvy shopper!! Everyone is excited to see this new opening and we hope you will stop by and visit soon (or at least on your way to the doctor’s office)! CP staff will continue to build our presence at the clinic and bring more new products for employees and visitors to consider. The CP staff is always thinking of ways to improve product selection and the gift shop appearance. AST Tribal Health System Board of Directors, Clinic Staff and Executive Committee Members support the Gift Shop: (Lto R) Treasurer Phillip Ellis, Dr. Paul Massad, Dr. Lancer Stephens, Representative Atheda Fletcher, Lisa Johnson Billy, Sandra Vaughn, Dara Thorpe, Mark Rogers, Melpherd Switch, and Secretary John Johnson. CPis gearing up for a busy year and a calendar of events is included this month’s AST newspaper and the AST website. Please plan to join us for these great events that help keep our culture alive and thriving. The CP Department will be providing more detailed reports on a quarterly basis in 2019. Events Attended AST Veterans Christmas dinner —it was my honor to share this dinner with our Veterans. They have sacrificed a lot to keep me and you safe. Thank you Veterans! AST Elders Christmas dinner and party —what can I say...the Elders are special! We had a great meal and great time playing bingo! Only thing missing...I did not bingo one single time! Sac and Fox Elders Pow-wow—The Head Man Dancer was our own AST tribal member, Kelly Switch. Honor Dance for Congresswoman Kendra Horn—It was such a pleasure to be a part of this event to honor Congresswoman Kendra Horn. Ms. Horm graciously met with us (tribal leaders) to discuss tribal concerns and she pledged to be an advo- cate for all tribes. It was also a nice surprise to see a Kelly Switch and AST Representative Atheda Fletcher January 2019 Executive Committee ge yikite fe 9 friend from high school, Kelly Haney, artist and former Oklahoma Senator. Patient and Family Advisory Council (PFAC) Our first official council meeting was held in December and we discussed how we, the members, could elevate and promote the patient and family voice in the development of programs, services and initiatives. We discussed many topics down to the littlest details that can help improve or aide our tribal people when visiting our clinic. We tapped into personal experiences that help with understanding the cultural sensitivity and customer-centered approach when providing services to our tribal members. Sacha Almanza led our meeting and created an effective PFAC meeting agenda that incorporated presentations by Contract Services staff; Chris Larkin, Home Health; and Luis Almanza, Specialty Clinics. Other important topics covered were the complaints process, patient surveys, organizational chart and the vision and mission. As we move through the New Year, the PFAC group will build on their presence and ensure that the voices of patients and families are represented. PFAC members are available to help answer questions or give directions for assistance. The members are: Meredith Wahpekeche, Kathy Deere, Stella Little, Sandra Vaughn, and Atheda Fletcher Economic Development Tcontinue to support the drive for economic development. Under my influence, the campground continues to progress. Phase II of the youth campground has started to include cabins. I have also meet with some companies on the potential of sports fields for the camp ground. We have looked at softball fields, soccer fields and indoor basketball court. We hope to fully open the camp ground in 2019. In Closing Dreaming about a better future is not enough. Hard work and success go hand in hand and hopefulness is the process that we use to remain focused on positives despite being aware of the negatives. I will put in the hard work to promote progress for our tribe; strive for more cost saving measures; and bring a collaborative atmosphere to push our tribe forward to success. As always, my door is always open to all tribal members. If you have any questions or have any issues that you need help with, please do not hesitate to contact me. As always, I like to end my article with a thought provoking quote. Quote: Our lives begin to end the day we become silent about things that matter. BOARD POSITIONS The following Departments are seeking candidates to fill Board positions: TEC BOARD - 2 POSITIONS ASHA BOARD - ALL POSITIONS GAMING BOARD - 3 POSITIONS ASEDA - 3 POSITIONS TAX COMMISSION - 1 POSITION Please contact the Secretary’s Office for information and applications. (405) 275-4030 ext. 6275 10. matife Election Commission From the Election Commission: The following positions will be open for the Elections to be held in 2019. EXECUTIVE COMMITTEE: Position Filing Fee Term Governor $590.00 Two (2) Years Tribal Secretary $590.00 Two (2) Years ELECTION COMMISSION: Position Filing Fee Term Election Commissioner $215.00 Three (3) Years Commission Member #1 $174.00 Two (2) Years (unexpired) Commission Member #2 $132.00 One (1) Year (unexpired) Fee Amount: Basic fee (Executive Committee $500.00 and Election Commission $125.00) plus $40.00 Alcohol test, $25.00 Drug test and $25.00 MVR. QUALIFICATIONS: A) An enrolled member of the tribe. B) An eligible voter for purposes of voting in tribal elections. C) Must be twenty-one (21) years of age on the date of the election for which he/she desires to be a candidate. D) Physically reside within the following Counties: Cleveland, Pottawatomie, Oklahoma, McClain, Garvin, Pontotoc, Seminole, Lincoln or Okfuskee. E) In cases where a prospective candidate has been convicted of a felony, such person shall not be eligible for consideration as a candidate until at least five (5) years have passed following completion of the penalty for such conviction(s). F) Not more than one (1) member of an immediate family shall be electedto the same tribal elective body except when running as a candidate for the same elective position. Consult the Election Ordinance for Specific/Additional/Qualifications. January 2019 |OWA TRIBE OF OKLAHOMA VOCATIONAL REHABILITATION TRANSITIONAL SERVICES ‘The Tova Thive of Oximnoma Vocational You design your own customized Inawims- SERVICES ‘Rehabiitation (ITOVR) Program nas alized Plan of Employment (PE) WitMOU —, Conner ana Guidance about Training ‘provided vocational services to Native help. and Bancation ater 1S, -Amecans consumers since 1994, ad + asutive Devices (Hearing Alas, Waker, transition services to students since 2004. Byegsses, Learning Devices, ett) Foryeas, on goat nas been to empower = QUALIFICATIONS + ‘Tution Assistance ‘Native ametian with sabi, consistent. sre yon an enroned member of 2 + ‘Testing Fees (ACT/SAT) ‘with theic inaiviaual strengtns, resources, + Work Clothing for New Joos eaecany recognized tne? iiontes, concerns, aiitis, capa, + Career Assessments andinforme croc, o prepare fortne -* Af€OUA unlor/Seniocin igh Scnoo? + pnysical or Mental Bvamations transition trom senool to work or post- -«* ‘DOYoUresie in ourservices rex —«+”_—Resume Building, Interview Btquett, et secondary school, ‘Disanuity documentation tom a Doctor, | Se various se Physician or Mental Heat Prowier PROGRAM noting asabiity and impeaiments? ‘Transition Services help Native American ‘igh scnoo!janior and seniors with isaDalties continue teireaneation, tain for 2joD and find a job after completing education ‘+ AM TEP ot 504 Plan may bev accepted (Carron Texas Beaver TTOVR provide tetr services to any ‘member of a Federaly recognized tube ‘esaing in the seven counties as shown ‘nti image. (ERE 'TO Service Area For more information contact: Taylor McClellan, Counselor 405-547-5721 x223 - 888-336-IOWA tmeclellan@iowanation.org IOWA TRIBE OF OKLAHOMA 335588 E. 750 RD. PERKINS, OK 74059, 405-547-2402 BAHKHOJE.COM GuitartesBass le Piano ty runs i Available IN \ ie bsentee'Shawnee’Behavioral January 2019 Election Commission ma fife kite ne kote | | PLEASE fill out EACH BLANK completely and return by the Deadline. ABSENTEE BALLOT REQUEST L . hereby certify that I am or will be an Eligible (Print Name) Voter of the Absentee Shawnee Tribe on or before March 16, 2019. I cannot physically be present to cast my Vote at the March 16, 2019 Primary Election, therefore, I am requesting an Absentee Ballot be mailed to me at the following address. Name (please print): (first) (middle) (maiden) (ast) Address: City: St Zip: CDIB#: Date of Birth: Signature: Date: All REQUESTS must be returned to the Election Commission by the deadline date of February 24, 2019 Mail to: Absentee Shawnee Election Commission P.O. Box 741 Tecumseh,OK 74873 Fax to: Fax # (405) 273-1337 (Do not fax to any other fax #) Phone: (405) 275-4030 ext. 6271 Toll free number 1-800-256-3341 ext. 6271 Deliver in Person to: Election Commission Office located in the Tribal Court Building All eligible voters are entitled to vote either at the Polls or by Absentee Ballot. This form may be duplicated for your convenience. ELECTION COMMISSION USE ONLY Received: Approved: Disapproved: If Disapproved (reason): Denial Letter Mailed: Ballot Mailed: Election Commission/Representative Health January 2019 ASTHS January Monthly Update By Mark E. Rogers, MAL, FACHE, CMPE, CHC AST Health Systems Executive Director The health system is very excited about the New Year and the new services that we continue to offer the patients of the AST Health System. The health team continues to press forward with the Tribal Consultation process with participation at both the federal and state level regarding funding and efforts with a new Congress. As our patient loads continue to increase, we are very thankful for the effort by all to help us reduce missed appointments! Missed appointments costs money and time away for patient care, and negatively impacts all clinical areas with underutilization of services — great job to both the patients and the health team! Our new electronic health system is gaining momentum as the bugs are being worked out and initial feedback from patients has been outstanding! Patients will continue to be serviced better and control more of their own healthcare now thanks to the new eClinical Works program and the excellent support staff who made this Herculean feat possible with the leadership of our medical staff, E H.R. Team, and countless other staff who stepped up to make this go right the first time for our patients and staff! Please continue to be leery of the flu season, as we continue to see increased effects of it upon our patients and their families. In this New Year we wish everyone good health, and if you are not experiencing good health, please come and see us and let us help you with our vast array of outstanding people, services, and programs! Elder care and advanced aging concerns such as fall risk, monitoring loved ones who live alone, and homebound health care, remain critical priorities to the tribe and the health system. The health system has and shall continue full partnership with the tribe in serving and coordinating medical care for any tribal member with a homebound medical need that falls within the scope and authority of our health and wellness system. If you are a caretaker and need a break to tend to your own medical appointments and other business, our Caregiver’s Grant is here to help! Contact the AST Health System’s Public Health Department at (405) 701-7190 today to discuss how we can help you. We have a new Home Health service that is available for you or your family, friends, and neighbors. If you know any tribal member who is homebound and needs medical assistance, please contact our health administration office at (405) 701-7621 and we will be happy to assist with the best possible resources and coordinated care. The AST Health System Employee of the Year will be announced in the February Newsletter - stay tuned! January 2019 Employees ofthe Month: Employee of the Month Nurse Prationerlamie Gonzalez Team ofthe Month Shawnee Same Day Clinic Special Leadership Award Dr. Bruce Stafford oe = pe ‘Mark E, Rogers, MAL, FACHE, CMPE, CHC Executive Director Our new Patient Portal and the healow” app (formerly Follow My Health) give you secure online access to your health information. The Patient Portal A secure, convenient, and easy-to-use website that gives you round-the-clock access to your health information. View labs, medications, and immunization records. Get reminders. Exchange messages with your doctor. Stay informed and take charge of your health! HERE’S WHAT YOU CAN DO WITH OUR PATIENT PORTAL 000000 View fab Send and receive Stes an Book appointments Getstatarments and View doctors’ results messages sacuraly aniine racelpts ening noles The healow” App Access your health record with the healow™ smartphone app. Along with the features you get with our Patient Portal, the healow app can manage multiple accounts (all family members), set medication and appointment reminders, and use trackers to help manage health. The healow app is a secure and convenient way to manage what's important and puts YOU in control of your health. heolow is avoilable free on the Apple opp store and Google Play store. SET UP THE HEALOW SMARTPHONE APP IN FOUR EASY STEPS! — > y /=> ~ Download the healow app from App Store Enter your portal username and password. (iPhone) or Google Play (Android Phone). @) = Search for our practice by entering this Set up your PIN. unique code on the healow app - JEDEBD. For more info or questions call: Shanes Clinic 405.878.5850 or LAHC 405.447.0300 H SYSTEM January 2019 Health ma fife kite nefewe 13 ABSENTEE SHAWNEE TRIBAL HEALTH SYSTEM SCHEDULED CLOSINGS January 2019 Date CQ) Locatio Closed: Tue., Jan.1* All Day All AST Health facilities CLOSED except PlusCare Clinic (New Year’s Day) PlusCare OPEN 9a until 5p (last patient accepted at 4:30p) Wed., Jan 5nd All AST Health facilities CLOSED (1° Wed of Noon-5PM | PlusCare Clinic & Shawnee Clinic Ext Hours OPEN 5p until 9p Month) (last patient accepted at 8:30p) Mon., Jan 21st All AST Health facilities CLOSED except PlusCare Clinic OPEN : All Day : 7 (MLK Jr. Day) 9a until 5p (last patient accepted at 4:30p) In the event of a predicted severe weather forecast, please call ahead for possible health system closure or delay: Little Axe Health Center 405.447.0300 ¢ Shawnee Clinic 405.878.5850 ¢ PlusCare 405.447.0477 Health closures/delays are posted on the Absentee Shawnee Tribal Health Facebook wall “Absentee Shawnee Tribal Health, Little Axe Health Center or Shawnee Clinic”, Twitter @ASTHealth and on the ASTHS website at www.asthealth.org. Honoring Our Past S\ National Suicide With Promise for «/ Qaababalle Our Future a 1-800-273-8255 (TALK) Absentee Shawnee Health Systems Shawnee & Little Axe TA mawiewene ya we Health January 2019 Chrissy Wiens Physical Activities Specialist Buster Bread Fitness Manager Fitness Paoility Bours of Operation Monday ~ Friday 6:00 a.m. - 00 p.m, ‘Fitness Paollity Weekend Bours of Operation Saturday 00am. -500p.m. The AST Diabetes and Wellness Fitness Center provides state of the art fitness equipment to help you reach your fitness goals. The AST Fitness Center is available to AST Diabetes Program patients, all Native Americans and their household 3 family members, and the AST employees. Our goal is to provide appropriate and educational fitness training to all AST diabetes patients while promoting a safe, fun, and positive experience. Take some time to come by and visit the Diabetes and a ap i — Brandon Goodman Wellness Fitness Center today! For more information, please contact Buster Bread or Chrissy Wiens at (405) 364-7298. ‘McKenna Watson Fitness Technician Fitness Technician AST Diabetes and Wellness Program The goal of the diabetes and wellness program is to provide a supportive resource to tribal members who are currently diagnosed with diabetes, or at risk and seeking information and/or support for diabetes and personal health. The program will offer guidance on healthy lifestyle changes such as eating healthy, exercise tips including workout classes with our two certified trainers, and keys to reducing stress. The AST Resource Center fitness room hours are: Monday-Friday 6:00am - 9:00pm Saturday 9:00am - 3:00pm Sunday CLOSED For more information on the many exciting opportunities available for our tribal community please call our clinic at 405-701- 7977 or visit our website at www.asthealth.org (Then navigate to our Diabetes and Wellness section under the services section.) January 2019 ma ti fe ki te ne yaline 15 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY CLASSES CLASSES CLASSES CLASSES CLASSES Aerobic/Strength Circuit Acrobie/Strength Circuit Acrobie/Strength Circuit Acrobie/Strength Circuit Acrobie/Strength Circuit 6:15 am.-7:00 am, 6:15 a.m-7:00 am. 6:15 am_-7:00 am, 6:15 am-7:00 am. 6:15 am_-7:00 am. Chrissy Wiens Chrissy Wiens Chrissy Wiens Chrissy Wiens Chrissy Wiens Little Axe Resource Center Little Axe Resource Center Little Axe Resource Center Little Axe Resource Center Little Axe Resource Center Loy act Functional Fitness 12:00 p.m.-1:00 pm. Chrissy Wiens LITTLE AXE HEALTH FACILITY HIIT Friday 12:00 p.m.-1:00 p.m. Buster Bread LITTLE AXE HEALTH FACILITY Resistance Training Aerobic Circuit 5:45 p.m.-6:30 p.m. 5:45 p.m.-6:30 p.m. Buster Bread Buster Bread Little Axe Resource Center Little Axe Resource Center Fiiess sessions wil be avalable every Wednesday and Friday a fhe Lite Axe Health Cente “Low-lmpact Functional Fitness”- A low-impact exercise class that assists in improving body movement. Come train to defeat fatigue and improve your strength to better perform your daily activities. $s Absentee Shawnee Fitness “Circuit Training’- A time-efiient training system aimed at developing strength through a number of pre-determined training stations. “Resistance Training”- Classic resistance traning utilizing a variety of fitness apparatus, including resistance bands, dumbbell, kettiebells bodyweight exercises, and medicine balls. “HIIT"- High-Intensity Interval Training alternates between intense training intervals and brief rest periods to give you an short and effective workout. Diabetes and Wellness ] 6 ma ti fe kite na ko ta wi fe SERVICE SiR Wys CON TRACT Local HEALTH January 2019 The AST Contract Health Services Team is here to assist you. Please follow the CHS guidelines. Keep acopy on hand and update your information. EMERGENCY AND URGENT CARE SERVICES (CHS for a currently enrolled AST member who resides in the defined catchment area and needs emergent or urgent care. |. Call the On-Call nurse at 405.447.0300, option 9 for triage. 2. Notify CHS on the next business day or within 72 hours after your ER visit. Notification does not assure authorization of payment. However, if you do not notify CHS within 72 hours, your bills will not be paid. 3. For AST members with no insurance, evidence must exist that your visit was medically necessary. Medical priorities have been established for determining which referrals can be authorized for payment. 4. For AST members with insurance, evidence must exist that a third-party resource has made the determination such services were “emergency care” or “urgent care.” Such evidence my include payment from private insurance. 5. Inthe event that you receive a bill from a provider, please provide a copy to CHS. You may leave bills at the Little Axe Health Center CHS office or the Shawnee Clinic CHS office. IMPORTANT CONTACTS BILLING & PAYMENT INQUIRIES. Little Axe Health Center & Shawnee Clinic Glendine Blanchard, CHS Coordinator Darla Gatzman, CH Technician Chelle Foreman, Medical Claims Examiner Lena Carol, CH Technician Kareena Deere, CH Technician/Medical Records LITTLE AXE HEALTH CENTER CHS 405.701.7951 (Please follow voice prompts) 405.447.0300 (Secondary) CHS for a currently enrolled AST member who resides in the defined catchment area and has Medicare or private insurance. 1. To complete existing CHS patient updates, please Patient Registration at either the Little Axe Health Center or Shawnee Clinic during regular vi hours of operation. For new AST tribal members, to become established for CHS services, please make an appointmentto see the New Patient Coordinator/PBA at Little Axe Health Center or Shawnee Cl regular hours of operation. 2. Notify CHS at least 48 hours prior to appointment date for a Coordination of Benefits (COB) to be sent to the provider. wi Inform provider/health facility that AST CHS is a secondary payer/payer of last resort. 4. In the event that you receive a bill from a provider, please provide a copy to CHS. You may leave the Little Axe Health Center or Shawnee CI EASY ACCESS Contract Health Services is conveniently located in Little Axe Health Center and in Shawnee Clinic, Building 16. 8:00 a.m, 5:00 p.m., Monday Closed on Holi iday Alltacilities closed the first Wednesday ofthe month from Noonte 5pm. REFERRAL MANAGEMENT Little Axe Health Center Debi Sloat, CHS Coordinator/RN Sharon Littlecreek, Patient Care Manager/LPN Jayne Werst, CH Specialist, Medicaid Patients Kelly Armstrong, CH Specialist, IHS Patients/LPN Jennifer Wells, CH Technician Melinda Ferrell, PBA, Dental Referrals 405.878.5850 (Primary) 405.878.4702 (Secondary) CONTRACT HEALTH SERVICES FOR AST MEMBERS WITHOUT INSURANCE (CHS for a currently enrolled AST member who. resides in the defined catchment area and does not have insurance. 1. You must apply for alll resources available to you, such as: Medicaid, Medicare, Worker's Compensation, Vocational Rehabilitation, auto insurance and other personal injury or liability coverage. CHS staff and/or Patient Benefit Advocates can assist you with the application process for alternate resources. Failure to exhaust available or potentially available alternate resources may result in denial of payment. 2. To complete existing CHS patient updates, please visit Patient Registration at either the Little Axe Health Center or Shawnee Clinic during regular hours of operation. For new AST tribal members, to become established for CHS services, please make an appointment to see the New Patient Coordinator/PBA at either the Little Axe Health Center or Shawnee Clinic during regular hours of operation. 3. You must u health cli lize the services provided within AST ics prior to being referred out. 4. Referrals for outside services must be sent to CHS. Services must be medically approved by an AST Health provider and/or CMMR Committee. 5. An appointment will be scheduled, and a COB will be sent to the outside provider. 6. In the event that you receive a bill from a provider, please provide a copy to CHS. You may leave bills at the Little Axe Health Center or Shawnee Clinic. REFERRAL MANAGEMENT Shawnee Clinic Flo Mann, CH Specialist, AST Patients/LPN. Laurie Webber, CH Specialist, IHS Patients/LPN Carrie Stanley, CH Specialist, Medicaid patients/ Medical Assistant HEALTH SYSTEM __ on, Progress. Pride.m Prever January 2019 Local ma ti fe ki-te ne se we fe ] 7 The Absentee Shawnee Health Care on your schedule System Formed Patient Family that’s the Plus. Advisory Council Patient and Family Advisory Councils (PFACs) are a productive way for patients and families to partner with a healthcare system to provide guidance on how to improve the patient and family experience. At the Absentee Shawnee Tribal Health System (ASTHS) we value your perspective and believe it could help improve our services. The vision of the ASTHS PFAC is to achieve a level of care where patient and family involvement is welcomed and optimized. It is our hope that through this partnership you will help us enable solutions for implementation and delivery of health and wellness programs relating to patient and family centered care that is safe, fair, effective, efficient, timely, and culturally sensitive to our Native American patients. It is the mission of the PFAC to create positive changes in our healthcare delivery system by supporting an environment where patients and family members feel safe, respected, and empowered to be partners in their care. The first meeting of the PFAC occurred on November 2nd at the Little Axe Health Center. This introductory meeting was held with the ASTHS leadership team and recommended AST community members of the Little Axe/Shawnee areas. It was the goal of the health system to recruit members of the community having differing perspectives to represent families of the AST community. The members of the committee are as follows: Sandra Vaughn (AST/AST Health Board Chair), Atheda Fletcher (AST Representative), Kathy Deere (AST Elder), Stella Little (Non-AST Family Member), Meredith Wahpekeche (AST Family AN AFTER HOURS ACUTE CARE FACILITY Member), The second meeting of with the PFAC occurred on December 13th at the Little Axe Health Center. The committee was provided with presentations from three Minor illnesses and injuries—an earache, a sprain, health system department heads to educate them on services that are offered the flu - can sneak up on you. That's why within ASTHS. Following each presentation, question and answer sessions were PlusCare provides medical services for non-emer- held. Other presentations were given to ensure the PFAC had a better undergency conditions on a same-day, no-appointment standing of the organizational chart for ASTHS and what the established patient necessary basis, PlusCare is available to AST grievance process is. tribal members and other IHS-eligible Native The next PFAC meeting will be held on Thursday, January 2nd, 2019 at the Little Americans who are ages two years and older, Axe Health Center. At PlusCare, we're dedicated to providing high-quality, clinic-bosed health care to mem : . 1 bers of our community, On evenings. On weekends, This is all for you. PLUSCARE LISSL-WI-NWI HEALTH, INC, Ii er! fe) Prevention. Progress. Pride. A AAAHC 15702 East State Highway 9 » Norman, OK73026 : for sO.ATORE HALT CARE, Phone: 405.447.0477 Fox: 405.366.8996 WWW.ASTHEAL 18 ma tife kite fe wase ke fe Local January 2019 AST Governor Sponsors Benefit Walk for Special Needs Children On December Ist, the Kickapoo Tribal Complex hosted the CTSA Benefit Walk for Tots “N Toys. The CTSA Head Start serves 146 children, ages from birth to five years, from low-income families and children with disabilities. The one-mile walk served as a “fundraiser” to provide toys to these children. The entry fee to walk was one toy per person. The event was sponsored by Governor Butler-Wolfe of the Absentee Shawnee Tribe and Charman David Pacheco of the Kickapoo Tribe. Free Recipe Cards and Samples Provided Join us, as we learn From our food and nutrition experts healthy ways to make your favorite Super Bowl tailgate foods! Absentee Shawnee Tribe Behavioral Health Services eB Re, “ om a A Ovrme™ WHITE BISON, Inc. Cultural Approach to Personal Recovery ‘Substance Abuse ‘Shawnee Multipurpose Bul /5-878-4716 al Health Services: Dara 405-701-7987 Shawnee Beh: Little Axe Be! January 2019 Title VI ma tite kite ge yikitete 19 2% milikserved dally Menu subject te change Sunday Monday Tuesday Wednesday Thursday Friday Saturday LAST Complex Closed | “2 3 4 5 ‘ie Sliced Ham Frito Chili Pie Oatmeal ef Bey Black-eyed Peas Onions, Chez Raisins Ne’ Cornbread Pears Sausage Patty 6 7 8 9 10 cE 12 Beef Fingers Taco Soup Baked Potato Chicken Breast Scrambled Eggs Mashed Pot/Gravy Tortilla Chips Ham, chez, onions Wild Rice Sausage Gravy Veggies Cookie Broc n Chez Carrots Biscuit Peaches Jell-O Bread/Apple 13 14 15 16 17 18 19 Chicken Salad Smoked Sausage Hamburger Stew Wieners & Kraut Bagel Sandwich Mac n Chez Crackers Green Beans Cream Cheese LTop Broccoli Chez Sticks Bread Cottage Chez Chips Pudding Mandarin Oranges Plums Peaches Grapes 20 21 AST Complex Closed | 22 23 24 25 26 Hamburgers Chicken Strips Grilled Chez Boiled Egg (MLW Baked Beans Mashed Pot/Gravy Sandwich Bacon 7 LTop Brussel Sprouts Veggie Soup Toast — Apricots Roll/Applesauce Peaches Fruit 27 28 29 30 31 Pork Chop Baked Zita Crispy Italian Beans Scalloped Pot. Veggies Chicken Steak Fries Veggies Garlic Bread Peas n Carrots Cornbread Mixed Fruit Pineapples Crisp NOT GOING TO BE HOME? LUNCH SERVED MONDAY-THURSDAY 11AM TO 1PM CALL AND LET US KNOW AT 405-275-4030 EXT 6227 or 6270 OR NOTIFY YOUR DRIVER BREAKFAST SERVED FRIDAYS 9AM TO 11AM If you have any questions, concerns or comments please feel free to contact us at 405-275- Title VI News 4030 ext. 6227 January |, AST Complex Closed No meals will be served or delivered KTOK 1000; KOCK 1520 AM. Formerly the policy has been that when schools in Little Axe and Shawnee are closed then employees would be allowed administrative leave. This policy January 21 Dr. Martin Luther King Jr Day AST Complex will be closed No meals will be delivered or served As winter approaches keep yourself warm, still drink your water and if you must travel buckle up, charge your cell phone, gas your car up and have snacks just in case something happens and it could in just seconds. Absentee Shawnee Tribe — Severe Weather Policy effective December 2013 states: 2. PROVISIONS a. Prior to normal starting time it will be announced on one of the local television or radio channels that the Absentee Shawnee Tribe is open and/or closed based on weather severity. The Governor, and/or designee, will report to these channels: Channel 4, 5, 9, Fox 25; Radio- seeks to clarify on procedures and gives the decision making process back to the Tribe. b. On days when weather conditions worsen as the day progresses, the Governor or another Member of the Executive Committee may decide to close early. In such cases, a decision and an announcement will be made through email to all employees 20 ne se wi pe ti ke Aguirre)Perez, Mabel Beatrice Alford Jr., Paul/Leon. Alford, Sandra, Kaye Alford, David Wesley, Altman; Garrett:Michael| Anderson, William Chase Armstrong, Frank Lee Barber, Joeseph' Leeroy, Barbosa, €ash)Cisco Barfield, Amandia\Quaymmie Barton, Brittany Lynn Bates, Terri Elaine) Bayliss’ #1608995 Jeffery Channing Beach, Cary Sue. Bearden; Tammy;Sue Bettelyoun; Kelan. Chase Bittle; Boston-Warrior, Blalock; William Charles Blanchard, Chelsey, Kolesha, Blanchard II, Aaron Gabriel Blanchard, Cory Eugene Blanchard, Bernice) Starr. Blanchard, Chester) Vernon Blanchard,;Twyla Gayle Blanchard, Terance Blaine Boston; Nathan\Daniel. Bouquet, Giovanni,Lucas Boyd, Ladarius' Eugene Bradley, Clarence Scott Bragg, Ronald Lee Brannon} Tyneeka‘Alexandria Bread, Christina/L-m- Brinson Jr, BE Brokeshoulder; Sherri Dawn’ Brown, Harper, Janiece Brummett, Taylor’ Renee Burkhard) Valarie)/Mae) Buss; Autumn Dawn) Byers, Alaric Vaan Casteel, Annabella Rai. Chisholm, Mark Wayne Citty, Rebecca Clark, Emiley.Ann Coleman, Justin Ray, C€olungo, Damien Micheal Condra; Karri Marie Coon, Wynona Sloat Cope, Michell Eldon Cope; Carter, Shaun €oriz, MatokayMarie. €ox, Micheal Sage Creamer, Maureen Jessica Celebrations JANUARY HDAYS Creek, Bessie Lee Cripps; Jimmy. Mark: Crossley; Orin Lee, Crossley;;Rachel Ann’ Crouch, Jennifer, Renee Cruz} Reyna‘Jalyssa Cutler; Breanna Kailee Dankenbring, Melody Renee Davis, Rhonda-Jean Day, Zander Nicholas Day, Vivian Denise Deer, Joell’ Francis ‘Deer, |Braelyn Ariyahna Deere, Christopher, Lee Deere, Clinton’ Jess Dibler, Jr, Daymon Daniel: Doe), Jane Sue: Downs, Cooper. Maddox. Eckles, EthanyAndrew, Edwards, Connor Sagan-Riley Elliss Ryan’/Mark Ellis, Lisa Marie Ellis; Jackson Matthew Felton, Kandice Nicole Grace Ferdig, Brandi Nicole Fire} Orphie Jane Fixico, Amelia Anne/Marie Flowers,(Jasmine‘Lynne Foreman Jr:, James Louis Foreman, Mary)Ella Foreman, Hunter/Lynn: Foreman, Elijah Bryce; Foreman; Anthony €layton) Freeman, Jerilyn Kay Barnett Fritsch, Jaxon James Fruit, Andrea Dee Geissler; Jarett'Paul Gibson, Ronnie Caleb; Gibson, Jeremy/Wee Gibson} Braxton,Reid|€addo Gibson, MarthayLynette Gibson, Gloria Lynne Gibson, Walter Ray, Gibson, Clarence Gibson, Jimmy/Ray Gilman, Howard Floyd’ Gonzalez, Xochitl Olivia Goodman, Thomas Donald: Granstrom, ‘Tyler|Michael Hall, Bonnee'RaeLynn Hanson, Bentley,Robert Jin Harjo, Tabias|Darnell Harjo, Nicholas Gerald! ‘Harrington, Carolyn Jean. Harris, Samuel [ee Allen! 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Johnson} Bradley, Nathaniel Preston Scott Johnson,)Bruce Dale Johnson; David:Lee Johnson, Patrick/Wayne Johnson}Tanessa’ Anah/Marie Johnson, Pauletta Elephant JohnsonJr., Henry €addo Johnson Jr:, Josie\/Ed Kaseca,, Thomas James Keith, Shelli) Leann Kelly, Addison Marie Kelly,Davis Daniel Kelough,)Manuel Lee Wayne Kelsey, Kyler/Seann' Komahcheet, Nolan Frank Larson, Brooke Nichole Law; Destini'Marie Leath Jr.; William Jake Lester} Bradley Shane Lewelling, Amber, Dawn Lewelling; Stacie Berlyn Little; Troy Don Little; Sutton Keith Little}Mia)Rachelle Little; Shea Alexis Little Axe Jr:, Ricky Lee: January 2019 Little Axe, John\Al Little Axe, Dayeny, Amour, Little Axe, Courtney, Nicole Little Axe} Darrell James Little Charleys Keith Eldon’ LittleAxe-Nettles, Aniah Elizabeth Littlecreek, Kami'‘Dawn Littlecreek} Catherine Livsey, Shannon!Marie ‘Longhorn, Shawna’ Michele Longhorn Il, Leonard Wayne Longhorn, Bruce Longhorn, Crystal Alaina’ Longhorn, La Donna Gail Longhorn Moore, Tylee Raquel Longman, Caitlin Oteaka’ Lovins, Marilyn Sue Lowe, Charles Jake Kilraine Lowry, Linda Diane Mann, Mare/Andrew Mann Sr., Glenn Dale Mann Jr., Glenn Dale Marquez II, Quentin Miles Marriott, Cadence Sunay Martin, Jared.Webster: Martinez, Naliyha,Tewa' Martinez; Winter, Dawn Martinez, Sam Littlecreek Martinez, Varonda,Ann Masquas,/Aniyah’Renee Masquas} HazelyLynn Masquat, Kinsley Rae Mathany, Connie Ruth Maxwell, Nellie Tiger Maxwell, Jimmy Ray Mazzucco; Tiana Bright Path McAnally, Makiah Hope McBroom; Tallon'Cole McCreary,,Lisa Jane) Mc€reary; Gabriel!David. 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Watson$ Daniel-Owen: ‘Watson, Matthew/Payden Watson, Patrick Scott Watson, Julie'Marie Watson, Shawnee Sharisse) Webb, Kelly Britt White; Seth Wesley, White; Jesse Lee White)Thunder, Sheldon Thomas Whited; Angela) Kay, Williams, Joshua David Williams; Joseph\Bryan Willoughby, Marcie Deann Wilson; Aarion James Deer Wilson, Calvin Lee Wilson} Alta Vouise Wilson,\Wesley Dean ‘Wilson, Faith Anne Marie Wilson; Stephen Edward Wilson, Christopher, Dale Wilson, Michael/Eugene Wilson, James'Francis Wilson; Alix.ReyAnn Wilson, Dean'(Owen Wilson, Edward Wayne Wise, Landon Kyle Wolf'Sr., Aaron-Paul Wolf;Angel Erica Wolfe Jr., Houston Hugh Womack; Kaleigh Patricia Wood, Shelby Maddison Woods, Jiya;Marie| Wright, Phillip Lawrence Wunderlin, Donna Jo Wyatt, James Allen Yandell, Leon Allen: ‘Yeahpau;;Michael Tyrus © HEALTH SYSTEM Prevention. Progress. Pride. BEHAVIORAL HE H SERVICES Life comes with its share of challenges. As individuals, family members, friends, there are times when we all need some help to clear our minds and better the days ahead. The resources are here; the people are kind. Ifyou need us, please call us, 8 aam. to 5 pam. Monday through Friday. LITTLE AXE HEALTH CENTER 15951 Little Axe Dr. Norman, OK 73026, 405.447.0300 BEHAVIORAL HEALTH Relanda Smith 405.701.7987 SHAWNEE CLINIC 2029 S. Gordon Cooper Dr. Shawnee, OK 74801 405.878.5850 - 1.877.878.4702 (Toll-free) BEHAVIORAL HEALTH Roberta Cooper 405.878.4716 4 AAAHC WWW-ASTHEALTH.ORG 22 ne se wi pe ti ke ki-fe ne se we Celebrations January 2019 Pat Johnson Clay Forman Mary & Elijah Foreman We wish you all a wonderful day! Love, The Kasecas HAPPY BIATHDAY JUNIOR! WE LOVE You! RICHARD. TINA. SHERRY, AND MIKE e Li] HAPPY BIRTHDAY @), @