# Privacy Act of 1974; System of Records

> Briefs, arguments, decisions, and more.

URL: https://www.frixlaw.com/law-library/documents/fr%3AE7-1176

## Record

- **Collection:** Federal Register
- **Document type:** Notice
- **Published:** January 25, 2007
- **Citation:** 72 FR 3410

## Text

DEPARTMENT OF JUSTICE
[AAG/A Order No. 001-2007]
Privacy Act of 1974; System of Records
Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, notice is given that the Department of Justice proposes to modify all of its systems of records, as identified in the list below.

On October 30, 2006, the Department modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. 71 FR 63,354 (October 30, 2006).

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public was given a 30-day period in which to comment; and the Office of Management and Budget (OMB), which has oversight responsibility under the Privacy Act, required a 40-day period in which to conclude its review of the systems.

As a result of comments received, the Department is making a minor modification to the language of the routine use in order to provide greater clarity. A concern was raised that the condition set forth in clause (1) of the routine use (“when (1) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised”) does not clearly identify precisely who has to suspect or confirm the compromise. While it was the intent of the drafters that it be the Department of Justice that must suspect or confirm the compromise, because that intent is expressed only implicitly in the routine use, the Department is modifying the language of the first condition to provide additional clarity.

A description of the modification to the Department's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the Department has provided a report to OMB and the Congress. The new routine use will be effective January 25, 2007.

Dated: January 22, 2007.
Lee J. Lofthus,
Assistant Attorney General for Administration.

Department of Justice Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the
Federal Register
.

DOJ-001
Accounting Systems for the Department of Justice

06-03-04 *
01-03-06

69 FR 31406 *
71 FR 142

DOJ-002
DOJ Computer Systems Activity & Access Records
12-30-99
64 FR 73585

DOJ-003
Correspondence Management Systems for the Department of Justice; Corrections

06-04-01 *
06-29-01
10-25-02

66 FR 29992 *
66 FR 34743
67 FR 65598

DOJ-004
Freedom of Information Act, Privacy Act, and Mandatory Declassification Review Requests and Administrative Appeals; Corrections

06-04-01 *
06-29-01

66 FR 29994*
66 FR 34743

DOJ-005
Nationwide Joint Automated Booking System (JABS)
09-07-06
71 FR 52821

DOJ-006
Personnel Investigation and Security Clearance Records for the Department of Justice

09-24-02 *
11-10-04

67 FR 59864 *
69 FR 65224

DOJ-007
Reasonable Accommodations for the Department of Justice
05-16-02
67 FR 34955

DOJ-008
Department of Justice Grievance Records

10-29-03 *
08-04-04

68 FR 61696 *
69 FR 47179

DOJ-009
Emergency Contact Systems for the Department of Justice
01-12-04
69 FR 1762

DOJ-010
Leave Sharing Systems

04-26-04 *
08-04-04

69 FR 22557 *
69 FR 47179

DOJ-011
Access Control System (ACS)
12-03-04
69 FR 70279

DOJ-012
Department of Justice Regional Data Exchange System (RDEX)

07-11-05 *
12-02-05

70 FR 39790 *
70 FR 72315

ASG-001
General Files System of the Office of the Associate Attorney General
04-27-04
69 FR 22872

ATF-001
Administrative Record System
01-24-03
68 FR 3551, 52

ATF-003
Criminal Investigation Report System
01-24-03
68 FR 3551, 53

ATF-006
Internal Security Record System
01-24-03
68 FR 3551, 55

ATF-007
Personnel Record System
01-24-03
68 FR 3551, 56

ATF-008
Regulatory Enforcement Record System
01-24-03
68 FR 3551, 58

ATF-009
Technical and Scientific Services Record System
01-24-03
68 FR 3551, 60

ATF-010
Training and Professional Development Record System
01-24-03
68 FR 3551, 62

ATR-001
Antitrust Division Expert Witness File
10-13-89
54 FR 42061

ATR-003
Index of Defendants in Pending and Terminated Antitrust Cases
10-10-95
60 FR 52690

ATR-004
Statements by Antitrust Division Officials (ATD Speech File)
10-10-95
60 FR 52691

ATR-005
Antitrust Management Information System (AMIS)—Time Reporter
10-17-88
53 FR 40502

ATR-006
Antitrust Management Information System (AMIS)—Monthly Report

02-20-98 *
03-29-01

63 FR 8659*
66 FR 17200

ATR-007
Antitrust Division Case Cards
10-10-95
60 FR 52692

ATR-009
Public Complaints and Inquiries File
11-17-80
45 FR 75902

ATR-009
Consumer Inquiry Index
09-30-77
42 FR 53396

ATR-014
Civil Investigative Demand (CID) Tracking System
10-10-95
60 FR 52694

BIA-001
Decisions of the Board of Immigration Appeals
02-04-83
48 FR 5331

BIA-002
Roster of Organizations and their Accredited Representatives Recognized by the Board of Immigration Appeals
11-17-80
45 FR 75908

BOP-001
Prison Security and Intelligence Record System
06-18-02
67 FR 41449

BOP-004
Inmate Administrative Remedy Record System
09-09-02
67 FR 57244

BOP-005
Inmate Central Records System
05-09-02
67 FR 31371

BOP-006
Inmate Trust Fund Accounts and Commissary Record System
03-15-02
67 FR 11711

BOP-007
Inmate Physical and Mental Health Record System
03-15-02
67 FR 11712

BOP-008
Inmate Safety and Accident Compensation Record System
06-18-02
67 FR 41452

BOP-009
Administrative Claims Record System
06-18-02
67 FR 41453

BOP-010
Access Control Entry/Exit System
04-08-02
67 FR 16760

BOP-011
Telephone Activity Record System

04-08-02
*
02-24-06

67 FR 16762
*
71 FR 9606

BOP-012
Office of Internal Affairs Investigative Records
02-28-02
67 FR 9321

BOP-013
Inmate Electronic Message Record System
11-06-05
70 FR 69594

BOP-014
Employee Assistance Program (EAP) Record System
7-31-00
65 FR 46739

BOP-015
Outside Employment Requests Records System
04-08-02
67 FR 16763

BOP-101
The National Institute of Corrections Technical Resource Provider Record System
03-02-00
65 FR 11342

BOP-103
National Institute of Corrections Academy Record System
12-16-99
64 FR 70286

BOP-104
National Institute of Corrections Mailing List & Information Center Contacts Records System
12-16-99
64 FR 70287

CIV-001
Civil Division Case File System

02-20-98
*
03-29-01
07-12-01

63 FR 8659
*
66 FR 17200
66 FR 36593

CIV-002
Civil Division Case File System: Customs Litigation
01-10-80
45 FR 2217

CIV-003
Office of Alien Property File System
09-30-77
42 FR 53324

CIV-004
Swine Flu Administrative Claim File System
09-28-78
43 FR 44708

CIV-005
Annuity Brokers List System
04-09-03
68 FR 17401

CIV-006
Consumer/Inquiry Investigatory System
10-17-88
53 FR 40506

CIV-008
September 11th Victim Compensation Fund of 2001 File System
12-21-01
66 FR 65991

COPS-001
Police Corps System
01-08-97
62 FR 1131

CRM-001
Central Criminal Division Index File and Associated Records

02-20-98
*
03-29-01

63 FR 8659
*
66 FR 17200

CRM-002
Criminal Division Witness Security File
12-11-87
52 FR 47186

CRM-003
File of Names Checked to Determine if those Individuals Have Been the Subject of an Electronic Surveillance
12-11-87
52 FR 47187

CRM-004
General Crimes Section, Criminal Division, Central Index File and Associated Records
12-11-87
52 FR 47190

CRM-005
Index to Names of Attorneys Employed by the Criminal Division, U.S. Department of Justice, Indicating the Subject of the Memoranda on Criminal Matters They Have Written
12-11-87
49 FR 47191

CRM-006
Information File on Individuals and Commercial Entities Known or Suspected of Being Involved in Fraudulent Activities
09-30-77
42 FR 53336

CRM-007
Name Card File on Criminal Division Personnel Authorized to have Access to the Central Criminal Division Records
12-11-87
52 FR 47192

CRM-008
Name Card File on Department of Justice Personnel Authorized to have Access to the Classified Files of the Department of Justice
12-11-87
52 FR 47193

CRM-012
Organized Crime and Racketeering Section, General Index File and Associated Records

11-26-90 *
03-29-01

55 FR 49147 *
66 FR 17200

CRM-014
Organized Crime and Racketeering Section, Intelligence and Special Services Unit, Information Request System
09-30-77
42 FR 53343

CRM-017
Registration and Propaganda Files Under the Foreign Agents Registration Act of 1938, As Amended
5-11-88
53 FR 16794

CRM-018
Registration Files of Individuals Who Have Knowledge of or Have Received Instruction or Assignment in Espionage, Counterespionage, or Sabotage Service or Tactics of a Foreign Government or of a Foreign Political Party
12-11-87
52 FR 47197

CRM-019
Requests to the Attorney General for Approval of Applications to Federal Judges for Electronic Interceptions
12-11-87
52 FR 47198

CRM-021
The Stocks and Bonds Intelligence Control Card File System
12-11-87
52 FR 47199

CRM-022
Witness Immunity Records
12-11-87
52 FR 47200

CRM-023
Weekly Statistical Report
01-10-80
45 FR 2195

CRM-025
Tax Disclosure Index File and Associated Records
12-11-87
52 FR 47202

CRM-026
International Prisoner Transfer Case Files/International Prisoner Transfer Tracking System
04-29-03
68 FR 22739

CRM-027
Office of Special Investigation (OSI) Displaced Persons Listings
12-11-87
52 FR 47204

CRM-028
Organized Crime Drug Enforcement Task Force Fusion Center System
10-18-04
69 FR 61403

CRS-001
Operational Data Information System
01-10-80
45 FR 2220

CRT-001
Central Civil Rights Division Index File and Associated Records

08-11-03 *
07-29-05

68 FR 47610, 11
70 FR 43904

CRT-003
Civil Rights Interactive Case Management System
08-11-03
68 FR 47610, 13

CRT-004
Registry of Names of Interested Persons Desiring Notifications of Submissions Under Section 5 of the Voting Rights Act
08-11-03
68 FR 47610, 14

CRT-007
Files on Employment Civil Rights Matters Referred by the Equal Employment Opportunity Commission
08-11-03
68 FR 47610, 15

CRT-009
Civil Rights Division Travel Reports
08-11-03
68 FR 47610, 16

DAG-003
Drug Enforcement Task Force Evaluation Reporting System
03-10-92
57 FR 8473

DAG-005
Master Index File of Names
10-21-85
50 FR 42606

DAG-006
Presidential Appointee Candidate Records System
10-21-85
50 FR 42607

DAG-007
Presidential Appointee Records System
10-21-85
50 FR 42608

DAG-008
Special Candidates for Presidential Appointments and Noncareer SES Positions Records System
8-31-94
59 FR 45005

DAG-009
Summer Intern Program Records System
10-21-85
50 FR 42611

DAG-010
United States Judge and Department of Justice Presidential Appointee Records
10-21-85
50 FR 42612

DAG-011
Miscellaneous Attorney Personnel Records
10-21-85
50 FR 42613

DAG-013
General Files System
3-10-92
57 FR 8475

DEA-001
Air Intelligence Program
12-11-87
52 FR 47206

DEA-INS-111
Automated Intelligence Records System (Pathfinder)
11-26-90
55 FR 49182

DEA-002
Clandestine Laboratory Seizure System (CLSS)
01-27-03
68 FR 3894

DEA-003
Automated Records and Consolidated Orders System/Diversion Analysis and Detection System (ARCOS/DADS)
08-17-04
69 FR 51104

DEA-005
Controlled Substances Act Registration Records (CSA)
12-11-87
52 FR 47208

DEA-008
Investigative Reporting and Filing System
10-17-96
61 FR 54219

DEA-010
Planning and Inspection Division Records
12-11-87
52 FR 47213

DEA-011
Operations Files
12-11-87
52 FR 47214

DEA-012
Registration Status/Investigation Records
12-11-87
52 FR 47215

DEA-013
Security Files
12-11-87
52 FR 47215

DEA-015
Training Files
12-11-87
52 FR 47217

DEA-017
Grants of Confidentiality Files (GCF)
12-11-87
52 FR 47218

DEA-020
Essential Chemical Reporting System
12-11-87
52 FR 47219

DEA-021
DEA Aviation Unit Reporting System
04-28-00
65 FR 24986

DEA-022
El Paso Intelligence Center (EPIC) Seizure System (ESS)
06-26-06
71 FR 36362

ENRD-001
Appraisers, Approved Attorneys, Abstractors and Title Companies Files Database System

02-23-00 *
10-20-05

65 FR 8989 *
70 FR 61159

ENRD-003
Environment & Natural Resources Division Case & Related Files System

02-23-00 *
10-20-05

65 FR 8990 *
70 FR 61159

EOIR-001
Records and Management Information System
05-11-04
66 FR 26179

EOIR-003
Practitioner Complaint/Disciplinary Files
09-10-99
64 FR 49237

FBI-001
National Crime Information Center (NCIC)
09-28-99
64 FR 52343

FBI-002
The FBI Central Records System

2-20-98*
03-29-01

63 FR 8671*
66 FR 17200

FBI-003
Bureau Mailing Lists
02-14-05
70 FR 7513

FBI-006
Electronic Surveillance (ELSUR) Indices
02-14-05
70 FR 7513, 14

FBI-007
FBI Automated Payroll System
10-05-93
58 FR 51874

FBI-008
Bureau Personnel Management System
10-5-93
58 FR 51875

FBI-009
Fingerprint Identification Records System (FIRS)
09-28-99
64 FR 52347

FBI-010
Employee Travel Vouchers and Individual Earning Records
12-11-87
52 FR 47248

FBI-011
Employee Health Records
10-5-93
58 FR 51875

FBI-012
Time Utilization Record-Keeping (TURK) System
10-5-93
58 FR 51876

FBI-013
Security Access Control System (SACS)
02-14-05
70 FR 7513, 16

FBI-014
FBI Alcoholism Program
12-11-87
52 FR 47251

FBI-015
National Center for the Analysis of Violent Crime (NCAVC)
10-05-93
58 FR 51879

FBI-016
FBI Counterdrug Information Indices System (CIIS)
06-09-94
59 FR 29824

FBI-017
National DNA Index System (NDIS)
07-18-96
61 FR 37495

FBI-018
National Instant Criminal Background Check System (NICS)

11-25-98*
12-14-00
01-22-01
03-01-01

63 FR 65223*
65 FR 78190
66 FR 6676
66 FR 12959

FBI-019
Terrorist Screening Records System

07-28-05*
12-02-05

70 FR 43715*
70 FR 72315

FBI Blanket Routine Uses
FBI established ten “blanket” routine uses (BRUs) to be applicable to more than one FBI system of records

06-22-01*
02-14-05

66 FR 33558*
70 FR 7513

FTTTF-001
Flight Training Candidates File System

06-10-02*
07-19-02

67 FR 39839*
67 FR 47570

INTERPOL-001
INTERPOL-United States National Central Bureau (USNCB) Records System
04-10-02
67 FR 17464

JMD-002
Controlled Substances Act Nonpublic Records
07-20-01
66 FR 38000

JMD-003
Department of Justice Payroll System
01-02-04
69 FR 107

JMD-006
Debt Collection Management System
11-12-93
58 FR 60055

JMD-009
Debt Collection Offset Payment System
06-19-97
62 FR 33438

JMD-016
Employee Assistance Program (EAP) Counseling and Referral Records

06-09-00*
09-01-04

65 FR 36718*
69 FR 53469

JMD-017
Department of Justice (DOJ) Employee Transportation Facilitation System
04-24-01
66 FR 20683

JMD-022
Department of Justice Consolidated Asset Tracking System (CATS)
05-19-06
71 FR 29170

JMD-023
Federal Bureau of Investigation Whistleblower Case Files
09-07-05
70 FR 53253

JMD-024
Attorney Student Loan Repayment Program Applicant Files
11-03-06
71 FR 64740

NDIC-001
National Drug Intelligence Center Data Base
04-26-93
58 FR 21995

OAG-001
General Files System
09-12-85
50 FR 37294

OIG-001
Office of the Inspector General Investigative Records System

03-10-92*
05-22-00
04-29-03

57 FR 8476*
65 FR 32125
68 FR 22741

OIG-004
OIG Employee Training Records
12-07-99
64 FR 68375

OIG-005
OIG Firearms Qualifications System
12-07-99
64 FR 68376

OIPR-001
Policy and Operational Records System
01-26-84
49 FR 3281

OIPR-002
Foreign Intelligence Surveillance Act Records System
01-26-84
49 FR 3282

OIPR-003
Litigation Records System
01-26-84
49 FR 3284

OJP-001
Equipment Inventory
10-05-93
58 FR 51879

OJP-004
Grants Management Information System
10-17-88
53 FR 40526

OJP-006
Congressional and Public Affairs System
12-11-87
52 FR 47276

OJP-007
Public Information System
11-17-80
45 FR 75936

OJP-008
Civil Rights Investigative System
10-17-88
53 FR 40528

OJP-009
Federal Advisory Committee Membership Files
10-17-88
53 FR 40529

OJP-010
Technical Assistance Resource Files
10-17-88
53 FR 40430

OJP-011
Registered Users File—National Criminal Justice Reference Service (NCJRS)
10-05-93
58 FR 51879

OJP-012
Public Safety Officers Benefits System
05-10-99
64 FR 25070

OJP-013
Denial of Federal Benefits Clearinghouse System (DEBAR)
05-10-99
64 FR 25071

OJP-014
Victims of International Terrorism Expense Reimbursement Program
08-07-06
71 FR 44709

OLC-001
Attorney Assignment Reports
09-04-85
50 FR 35879

OLC-002
Office of Legal Counsel Central File
09-04-85
50 FR 35878

OLP-002
United States Judges Records System
07-25-85
50 FR 30309

OLP-003
General Files System
09-12-85
50 FR 37299

OPA-001
Executive Clemency Case Files/Executive Clemency Tracking System
10-31-02
67 FR 66417

OPR-001
Office of Professional Responsibility Records Index

12-10-98*
11-27-02
04-20-04

63 FR 68299*
67 FR 70967
69 FR 21160

OSCW-001
Caselink Document Database for Office of Special Counsel—Waco
09-05-00
65 FR 53749

PAO-001
News Release, Document and Index System
09-30-77
42 FR 53364

PRC-001
Docket, Scheduling and Control
12-11-87
52 FR 47281

PRC-003
Inmate and Supervision Files
03-10-88
53 FR 7313

PRC-004
Labor and Pension Case, Legal File and General Correspondence System
10-17-88
53 FR 40533

PRC-005
Office Operation and Personnel System
10-17-88
53 FR 40535

PRC-006
Statistical, Educational and Developmental System
12-11-87
52 FR 47287

PRC-007
Workload Record, Decision Result, and Annual Report System
10-17-88
53 FR 40535

TAX-001
Criminal Tax Case Files, Special Project Files, Docket Cards, and Associated Records
03-07-06
71 FR 11446, 47

TAX-002
Tax Division Civil Tax Case Files, Docket Cards, and Associated Records
03-07-06
71 FR 11446, 49

TAX-003
Files of Applications for Attorney and Non-Attorney Positions with the Tax Division
03-07-06
71 FR 11446, 51

USA-001
Administrative Files
12-22-83
48 FR 56662

USA-002
A.U.S.A. Applicant Files
08-23-83
48 FR 38329

USA-003
Citizen Complaint Files
10-13-89
54 FR 42088

USA-005
Civil Case Files

02-20-98
*
03-29-01

63 FR 8659
66 FR 17200

USA-006
Consumer Complaints
10-13-89
54 FR 42090

USA-007
Criminal Case Files

02-20-98*
12-21-99
03-29-01

63 FR 8659*
64 FR 71499
66 FR 17200

USA-009
Kline District of Columbia and Maryland Stock and Land Fraud Inter-relationship Filing System
10-13-89
54 FR 42093

USA-010
Major Crimes Division Investigative Files
10-13-89
54 FR 42094

USA-011
Prosecutor’s Management Information System (PROMIS)
10-13-89
54 FR 42095

USA-012
Security Clearance Forms for Grand Jury Reporters
02-04-83
48 FR 5386

USA-013
U.S. Attorney, District of Columbia Superior Court Division, Criminal Files
10-13-89
54 FR 42097

USA-014
Pre-Trial Diversion Program Files
08-23-83
48 FR 38344

USA-015
Debt Collection Enforcement System
07-25-06
71 FR 42118

USA-016
Assistant United States Attorney Applicant Records System
03-10-92
57 FR 8487

USA-017
Appointed Assistant United States Attorneys Personnel System
03-10-92
57 FR 8488

USA-018
United States Attorneys' Office Giglio Information Files
12-01-00
65 FR 75308

USA-020
Employee Assistance Program (EAP) Counseling and Referral Records
03-20-01
66 FR 15755

USM-001
United States Marshals Service Badge and Credentials File
11-08-99
64 FR 60832, 33

USM-002
United States Marshals Service Internal Affairs System
11-08-99
64 FR 60832, 34

USM-003
United States Marshals Service Prisoner Transportation System
09-06-91
56 FR 44101

USM-004
Special Deputation Files
11-08-99
64 FR 60832, 35

USM-005
U.S. Marshals Service Prisoner Processing and Population Management/Prisoner Tracking System (PPM/PTS)
04-28-04
69 FR 23213

USM-006
United States Marshals Service Training Files
11-08-99
64 FR 60832, 38

USM-007
Warrant Information Network (WIN)
11-08-99
64 FR 60832, 39

USM-008
Witness Security Files Information System
11-08-99
64 FR 60832, 40

USM-009
Inappropriate Communications/Threat Information System
11-08-00
64 FR 60832, 41

USM-010
Judicial Facility Security Index System
11-08-99
64 FR 60832, 42

USM-011
Judicial Protection Information System
11-08-99
64 FR 60832, 43

USM-013
U.S. Marshals Service Administration Proceedings, Claims and Civil Litigation Files
11-08-99
64 FR 60832, 45

USM-015
U.S. Marshals Service (USMS) Employee Assistance Program (EAP) Records
11-08-99
64 FR 60832, 47

USM-016
U.S. Marshals Service (USMS) Key Control Record System
11-08-99
64 FR 60832, 48

USM-017
Judicial Security Staff Inventory
11-08-99
64 FR 60849, 50

USM-018
Alternative Dispute Resolution (ADR) Files and Database Tracking System
11-08-99
64 FR 60849, 51

USM-019
Merit Promotion Open Season Records System (MPOS)
05-23-06
71 FR 29668

UST-001
Bankruptcy Case Files and Associated Records
10-11-06
71 FR 59818, 19

UST-002
Bankruptcy Trustee Oversight Records
10-11-06
71 FR 59818, 22

UST-003
U.S. Trustee Program Timekeeping Records
10-11-06
71 FR 59818, 24

UST-004
United States Trustee Program Case Referral System
10-11-06
71 FR 59818, 25

UST-005
Credit Counseling and Debtor Education Files and Associated Records
10-11-06
71 FR 59818, 27

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) The Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

[FR Doc. E7-1176 Filed 1-24-07; 8:45 am]
BILLING CODE 4410-FB-P

---

Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/fr%3AE7-1176. Public record. Not legal advice.