# Privacy Act of 1974; System of Records > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/fr%3A98-2396 ## Record - **Collection:** Federal Register - **Document type:** Notice - **Published:** February 2, 1998 - **Citation:** 63 FR 5365 ## Text DEPARTMENT OF DEFENSE Department of the Army Privacy Act of 1974; System of Records AGENCY: Department of the Army, DoD. [[Page 5366]] ACTION: Notice to amend system of records. ----------------------------------------------------------------------- SUMMARY: The Department of the Army is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on March 4, 1998, unless comments are received which result in a contrary determination. ADDRESSES: Privacy Act Officer, Records Management Program Division, U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. Belvoir, VA 22060-5576. FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 or DSN 656-4390. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the records systems being amended are set forth below followed by the notices, as amended, published in their entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: January 26, 1998. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0351-1a TRADOC System name: Automated Instructional Management System (AIMS) (February 2, 1996, 61 FR 3919). Changes: * * * * * System name: Delete entry and replace with `Automated Instructional Management System-Redesign (AIMS-R)'. * * * * * Categories of records in the system: Delete entry and replace with `Course data to include scheduling, testing, academic, graduation, personnel and attrition data.' Purpose(s): Delete entry and replace with `To automate those processes associated with the scheduling, management, testing, and tracking of resident student training. This TRADOC standard management system is composed of several subsystems which perform functions for personnel, student load management, academic records management, test creation, scoring and grading, student critique, resource scheduling and utilization, and query.' * * * * * A0351-1a TRADOC System name: Automated Instructional Management System-Redesign (AIMS-R). System location: Headquarters, Training and Doctrine Command (TRADOC); TRADOC Service Schools; and Army Training Centers. Addresses for the above may be obtained from the Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166. Categories of individuals covered by the system: Military members of the Army, Navy, Marine Corps, and Air Force, and civilians employed by the U.S. Government, and approved foreign military personnel enrolled in a resident course at a U.S. Army service school. Categories of records in the system: Course data to include scheduling, testing, academic, graduation, personnel and attrition data. Authority for maintenance of the system: 5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN). Purpose(s): To automate those processes associated with the scheduling, management, testing, and tracking of resident student training. This TRADOC standard management system is composed of several subsystems which perform functions for personnel, student load management, academic records management, test creation, scoring and grading, student critique, resource scheduling and utilization, and query. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Microfiche, computer discs, and paper printouts. Retrievability: Retrieved by Social Security Number and course/class number. Safeguards: Use of system is restricted to the personnel responsible for the administration of personnel enrolled in the resident student training programs at U.S. Army service schools and Army training centers. Different user identification sign-on codes are assigned to each person authorized access to the database. Each sign-on is authenticated by system software. Identification sign-on codes are changed every six months, added at any time a new person is assigned or deleted when someone leaves. The above meets Army's Information System Security Regulation requirements. Retention and disposal: Machine records are maintained on-line for 4 years, at that time they are moved to microfiche. Microfiche are stored indefinitely for reference. Paper records are destroyed after 40 years as follows: Army elements serviced by a records holding area (RHA) for 3 years in the current files area (CFA) and transfer them to RHA for 2 years in CFA, then retire them to NPRC for the remaining 38 years. System manager(s) and address: Commander, U.S. Army Transportation Center, ATTN: ATZS-IMO-RM (Privacy Act Officer), Fort Eustis, VA 23651-5000. Notification procedure: Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166. Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself. Record access procedures: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166. Individual should provide the full name, Social Security Number, and [[Page 5367]] military status or other information verifiable from the record itself. Contesting record procedures: The Army's rules for accessing records, contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager. Record source categories: Information is received from the individual, DoD staff, Personnel and Training systems, and faculty. Exemptions claimed for the system: None. [FR Doc. 98-2396 Filed 1-30-98; 8:45 am] BILLING CODE 5000-04-F --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/fr%3A98-2396. Public record. Not legal advice.