# JTPA Section 402 Migrant and Seasonal Farmworker Standardized Participants Information Reporting (SPIR) System; Comment Request > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/fr%3A96-23049 ## Record - **Collection:** Federal Register - **Document type:** Notice - **Published:** September 11, 1996 - **Citation:** 61 FR 47959 ## Text DEPARTMENT OF LABOR Employment and Training Administration JTPA Section 402 Migrant and Seasonal Farmworker Standardized Participants Information Reporting (SPIR) System; Comment Request ACTION: Notice. ----------------------------------------------------------------------- SUMMARY: The Department of Labor, as part of its continuing effort to reduce paperwork and respondent burden conducts a preclearance consultation program to provide the general public and Federal agencies with an opportunity to comment on proposed and/or continuing collections of information in accordance with the Paperwork Reduction Act of 1995 (PRA95) [44 U.S.C. 3506(c)(2)(A)]. This program helps to ensure that requested data can be provided in the desired format, reporting burden (time and financial resources) is minimized, collection instruments are clearly understood, and the impact of collection requirements on respondents can be properly assessed. Currently, the Employment and Training Administration is soliciting comments concerning the proposed reinstatement collection of the Standardized Participant Information Reporting system (SPIR). A copy of the proposed information collection request (ICR) may be obtained by contacting the addressee listed below. DATES: Written comments must be submitted to the office listed in the addressee section below on or before November 12, 1996. The Department of Labor is particularly interested in comments which: * evaluate whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; * evaluate the accuracy of the agency's estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used; * enhance the quality, utility, and clarity of the information to be collected; and * minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submissions of responses. ADDRESSEE: Paul A. Mayrand, Director, Office of Special Targeted Programs, Employment and Training Administration, U.S. Department of Labor, Room N-4641, 200 Constitution Avenue, NW, Washington, DC 20210. Telephone: (202) 219-5500 (VOICE) (this is not a toll-free number) or INTERNET: [email protected] SUPPLEMENTARY INFORMATION: I. Background The Employment and Training Administration of the Department of Labor is reinstating its approved JTPA, title IV-A, section 402 Migrant and Seasonal Farmworker Standardized Participant Information Reporting system for a period of three program years (July 1, 1996 to June 30, 1999). This decision stems from favorable experience during both the pilot test year (ending June 30, 1995 with 19 grantees participating) and the first program year (ending June 30, 1996) since the system was fully implemented for all grantees. II. Current Actions The proposed ICR will be a continuation of an existing system currently in place and used by all Section 402 grantees as the primary reporting vehicle for individuals enrolled and terminated, their demographic characteristics, training and services provided and outcomes including job placement and employability enhancements. This is a request for a reinstatement of an existing collection from a previously approved ICR. Type of Review: Reinstatement. Agency: Employment & Training Administration. Title: Standardized Participant Information Reporting system for the JTPA Section 402 Migrant and Seasonal Farmworker Programs. OMB Number: 1205-0350. Recordkeeping: Grantees shall retain supporting and other documents necessary for the compilation and submission of the SPIR for three years. Affected Public: Not-for-Profit organizations. Cite/Reference/Form/etc: The collection instrument is the Standardized Participant Information Record (SPIR) and Instructions. A SPIR Form is provided for optional use in gathering information at the grantee field office level. The SPIR itself is a computer file in a specified form which is submitted by grantees via diskette, modem or INTERNET. Total Respondents: 53. Frequency: Quarterly and One-Time Report. Total Responses: 265 (53 times 5) (There are four quarterly submissions per year plus a fifth submission which includes the 13-week followup data obtained for individuals terminating in the last quarter of the program year. Average Time per Response: 3.6 additional burden hours. The average time per response varies widely depending on the degree of automation attained by individual grantees. Grantees also vary according to the numbers of individuals served in each program year. If the grantee has a fully developed MIS, the response time is limited to one-time programming plus processing time for each response. All efforts are being directed towards this end, so that response time for reporting will eventually sift down to an irreducible minimum with little human intervention. Currently, it is estimated at 3.6 hours per response. Estimated Total Burden Hours: 954 hours. (53 respondents times 5 submissions times 3.6 hours each=954 total hours). Total Burden Cost (capital/startup): No additional Burden Cost for capita/startup as all grantees are currently reporting using the SPIR. Total Burden Cost (operating/maintaining): $265,000 (53 grantees times $5,000). As noted these costs will vary widely among grantees, from nearly no additional cost to some higher figure depending on the state of [[Page 47960]] automation attained by each grantee. Comments submitted in response to this comment request will be summarized and/or included in the request for Office of Management and Budget approval of the information collection request; they will also become a matter of public record. Dated: September 3, 1996. Paul A. Mayrand, Director, Office of Special Targeted Programs. [FR Doc. 96-23049 Filed 9-10-96; 8:45 am] BILLING CODE 4510-30-M --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/fr%3A96-23049. Public record. Not legal advice.