# Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/fr%3A2016-09510 ## Record - **Collection:** Federal Register - **Document type:** Notice - **Published:** April 29, 2016 - **Citation:** 81 FR 25766 ## Text DEPARTMENT OF LABOR Office of the Secretary Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses AGENCY: Office of the Secretary, Labor. ACTION: Notice: Publication In Full of All Notices of Systems of Records, including several new systems; substantive amendments to systems; decommissioning of obsolete legacy systems; and publication of new universal routine uses for all system of records. SUMMARY: This notice provides a complete publication of all Department of Labor Systems of Records. This notice proposes two new universal routine uses to the systems. This notice will update our last complete publication in full which appeared in the Federal Register on April 8, 2002. In addition to the 21 new systems which are being published for the first time, the notice proposes substantive and nonsubstantive amendments to 108 other systems that have been previously published. The notice also deletes 43 systems. Changes to the systems are summarized in the introductory portion of the Supplementary Information section. DATES: Persons wishing to comment on the changes set out in this notice may do so on or before June 8, 2016. Effective Date: Unless there is a further notice in the Federal Register, these proposed 21 new systems of records and 108 amended systems of records and decommissioned 43 existing systems of records, as well as the two new routine uses, will become effective on June 23, 2016. FOR FURTHER INFORMATION CONTACT: Written comments may be sent to Joseph J. Plick, Counsel for FOIA and Information Law, Office of the Solicitor, Department of Labor, 200 Constitution Avenue NW., Room N-2420, Washington, DC 20210, telephone (202) 693-5527, or by email to plick.joseph@dol.gov . SUPPLEMENTARY INFORMATION: 1. Background Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), hereinafter referred to as the Act, on April 8, 2002, in Volume 67 at Page 16816 of the Federal Register, the Department published a notice of 147 systems of records maintained under the Act. In February 2003, a new system of records was published on behalf of the Office of the 21st Century Workforce, entitled DOL/21st CENTURY-1, Correspondents with the Office of the 21st Century Workforce, which appeared at 68 FR 6185 (February 6, 2003). Additionally, in September 2003, the Department amended two existing systems of records, which appear at 68 FR 54012 (September 15, 2003). On January 11, 2012, the Department published five new and five amended systems of records, which appears at 77 FR 1728 (January 11, 2012). In 2014 the Department published a notice of the addition of five new SORNs, amendment of nine existing SORNs and decommissioning of five SORNs, which appears at 79 FR 8489 (February 12, 2014). The Notice became effective on April 8, 2014. Finally on July 6, 2015 the Department published a SORN for DOL/VETS-5, Veterans' Data Exchange Initiative (VDEI). This system contains records related to Exiting Service Members (ESMs) participating in the United States Department of Defense (DOD) Pre-separation Counseling of the Transition Assistance Program. The Notice became effective on August 31, 2015. 2. The Current Action Pursuant to section three of the Privacy Act of 1974 (5 U.S.C. 552a(e)(4), the Department hereby publishes an updated consolidated publication in full for all 129 systems of records, including 21 new systems; 108 amended systems; and 43 decommissioned systems. A chart listing all of the actions the Department has taken with regards to its systems of records is attached as Appendix A to this notice. This notice also proposes two new universal routine uses to be added to the Department's current list of 12 universal routine uses, making a total of 14 universal routine uses. These universal routine uses apply across the board to all of the Department's system of records. A. New Universal Routine Uses 1. The first proposed new Universal Routine Use to the General Prefatory Statement (new Universal Routine Use #13) permits the Department to disclose information to a State or local government that has legal authority to make decisions about the issuance, retention and revocation of licenses, certifications or registrations of law practitioners and health care professionals. 2. The second proposed new Universal Routine Use to the General Prefatory Statement (new Universal Routine Use #14) permits the Department to disclose information to the United States Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) that will be included in the National Instant Criminal Background Check System (NICS). B. Proposed Decommissioned Systems The Department proposes to decommission 43 legacy systems of records. The decommissioned systems are listed in the Notice of Decommissioned Systems of Records, Section E below. Notably, the Department proposes to decommission a group of legacy systems entitled Employment Standards Administration (ESA), because that agency no longer exists due to a Departmental reorganization. The ESA legacy systems will be renamed as a system that relates to each of the constituent parts of the former ESA agency namely, The Office of Workers' Compensation Programs (OWCP), The Wage and Hour Division (WHD), The Office of Federal Contract Compliance Programs (OFCCP), and The Office of Labor-Management Standards (OLMS). Additionally, the Department proses to decommission a second group of legacy systems entitled Pension and Welfare Benefits Administration (PWBA). Several of the former PWBA systems will be renamed as an Employee Benefits Security Administration (EBSA) system. C. Proposed New Systems 1. The first proposed new system is entitled DOL/CENTRAL-7, DOL Employee Conduct Investigation Files. This system contains information related to records of employee(s) misconduct or violations of law such as, investigative report(s), sworn affidavits, written statements, time and attendance records, earnings and leave statements, applications for leave. 2. The second proposed new system is entitled DOL/EBSA-1, The Employment Retirement Income Security Act of 1974 (ERISA), Filing and Acceptance System 2-One Participant Plans Filing a Form 5500SF. This system contains records related to information contained on all fields of the Form 5500SF form. 3. The third proposed new system is entitled DOL/EBSA-11, ERISA Filing and Acceptance System Internet Registration Database (IREG). This system contains records of personally identifiable information of individual filers. 4. The fourth proposed new system is entitled DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99. This system contains records of the plan name, plan administrator's name, service provider's name, and trustee's name involved in the DFVC programs, among other things. 5. The fifth proposed new system is entitled DOL/EBSA-13, OCA Case Tracking System. This system contains paper and electronic records of individuals involved in investigations and enforcement actions. 6. The sixth proposed new system is entitled DOL/EBSA-14, Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System. This system contains records of personally identifiable information of requestors. 7. The seventh proposed new system is entitled DOL/EBSA-15, Fee Disclosure Failure Notice Database. This system contains records of plan name, fiduciary's name, and service provider's name relating to contracts and arrangements between plans and service providers. 8. The eighth proposed new system is entitled DOL/ETA-30, DOL Employment and Training Administration (ETA) Evaluation, Research, Pilot or Demonstration Contractors' Project Files. This system contains records related to Workforce Investment Act and Workforce Innovation and Opportunities Act participants' personally identifiable information, characteristics of program participants, description of program activities, and services received by participants, among other things, obtained after the completion of the program. 9. The ninth proposed new system is entitled DOL/ETA-31, The Enterprise Business Support System (EBSS). This system contains records related to initial requests under the Workforce Investment Act and its successor statutes, responses, and related documents. 10. The tenth proposed new system is entitled DOL/ETA-32, Contract Officer Files. This system contains records of the names, job title, qualifications and other human resource information relating to contracting officers or other contracting personnel. 11. The eleventh proposed new system is entitled DOL/OASAM-37, Personal Identity Verification Credential. This system contains records related to personally identifiable information such as names, birth date, and social security numbers of federal employees, contractors, students and other individuals who require ongoing access to Federal facilities, information technology systems of information classified in the interest of national security. 12. The twelfth proposed new system is entitled DOL/OIG-6, Hotline and Complaints Analysis Files. This system contains records of complaints and allegations of waste, fraud, abuse and violations of the law or other authorities. 13. The thirteenth proposed new system is entitled OIG-7, Correspondence Tracking System. This system contains records of correspondence to and from the OIG. 14. The fourteenth proposed new system is entitled DOL/OIG-8, Office of Inspector General (OIG) Employee Credential System. This system contains personally identifiable information related to the credentials of all DOL personnel. 15. The fifteenth proposed new system is entitled DOL/OIG-9, OIG Property Tracking Systems. This system contains records related to OIG owned and leased property, and the employees that are assigned such property. 16. The sixteenth proposed new system is entitled DOL/OIG-10, Office of Inspector General (OIG) Pre-employment Checks and Inquiries (PECI) System. This system contains records related to pre-employment clearance forms and reports filed individuals, and federal and other law enforcement records related to background checks. 17. The seventeenth proposed new system is entitled DOL/OIG-11, Investigative Files Case Tracking System, Case Development and Intelligence Records, USDOL/OIG. This system contains records related to individuals associated with OIG investigative operations and activities. 18. The eighteenth proposed new system is entitled DOL/SOL-18, Matter Management System. This system contains records related to pending and active litigation, opinion and advice, and regulation review legal services provided to support DOL and its component agencies. 19. The nineteenth proposed new system is entitled DOL/SOL-19, Evidence Management System. This system contains individuals, government or organizations records related to pleadings, court records, witness statements or other documents that may be filed with or obtained by DOL. 20. The twentieth proposed new system is entitled DOL/VETS-5, Veterans' Data Exchange Initiative (VDEI). This system contains records related to Exiting Service Members (ESMs) participating in the United States Department of Defense (DOD) Pre-separation Counseling of the Transition Assistance Program. 21. The twenty-first proposed new system is entitled DOL/VETS-6, Veterans' Case Management System (VCMS). This system contains records related to USERRA, VP, and the TAP Employment Workshop. D. Proposed Amended Systems 22. The first proposed amended system of records is entitled DOL/GOVT-1, Office of Workers' Compensation Programs, Federal Employees' Compensation Act File. The Department proposes to amend this system to update the System Location, Categories of Records in the System, and the Routine Uses of Records Maintained in the System. 23. The second proposed amended system of records is entitled DOL/GOVT-2, Job Corps Students Records. The Department proposes to amend this system to amend one routine use and to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and Records Access, and several other categories. 24. The third proposed amended system of records is entitled DOL/CENTRAL-1, Correspondents with the Department of Labor. The Department proposes to amend this system to refine several of the categories. 25. The fourth proposed amended system of records is entitled DOL/CENTRAL-2, Registrants for Department of Labor Events and Activities. The Department proposes to amend this system to update the Retention and Disposal section, and several other categories. 26. The fifth proposed amended system of records is entitled DOL/CENTRAL-3, Internal Investigations of Harassing Conduct. The Department proposes to amend this system to update the System Name, Security Classification, Categories of Individuals Covered by the System, and several other categories. 27. The sixth proposed amended system of records is entitled DOL/CENTRAL-4, Department of Labor Advisory Committee Members Files. The Department proposes to amend this system to update the Notification Procedure, Record Access Procedure, Contesting Record Procedure, and several other categories. 28. The seventh proposed amended system of records is DOL/CENTRAL-5, Privacy Act/Freedom of Information Act Request Files. The Department proposes to amend this system to update the System Number, Routine Uses of Records Maintained in the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 29. The eighth proposed amended system of records is DOL/CENTRAL-6, Supervisor's/Team Leader's Records of Employees. The Department proposes to amend this system to update the System Number, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 30. The ninth proposed amended system of records is entitled DOL/ADJBDS-1, DOL Appeals Management System (AMS). The Department proposes to amend this system to update the Authority for Maintenance of the System section. 31. The tenth proposed amended system of records is entitled DOL/BLS-3, Staff Time Utilization System. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, Purposes, and several other categories. 32. The eleventh proposed amended system of records is entitled DOL/BLS-8, Automated Training Request Application (ATRA). The Department proposes to amend this system to update the Categories of Records in the System, Purposes, System Manager(s) and Address, and several other categories. 33. The twelfth proposed amended system of records is entitled DOL/BLS-9, Routine Administrative Files. The Department proposes to amend this system to update the Categories of Records in the System, Purposes, Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing, and several other categories. 34. The thirteenth proposed amended system of records is entitled DOL/BLS-10, Commissioner's Correspondence Control System. The Department proposes to amend this system to update the System Location, Categories of Individuals Covered by the System, Authority for Maintenance of the System, and several other categories. 35. The fourteenth proposed amended system of records is entitled DOL/BLS-11, Mainframe User ID Database. The Department proposes to amend this system to update the System Location, Purpose, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System, and several other categories. 36. The fifteenth proposed amended system of records is entitled DOL/BLS-13, National Longitudinal Survey of Youth 1979 (NLSY79) Database. The Department proposes to amend this system to update the System Location, Categories of Individuals Covered by the System, Categories of Records in the System, and several other categories. 37. The sixteenth proposed amended system of records is entitled DOL/BLS-14, BLS Behavioral Science Research Laboratory Project Files. The Department proposes to amend this system to update the System Location, Policies and Practices for Storing, Retrieving Accessing, Retaining, and Disposing of the Records in the System, and several other categories. 38. The seventeenth proposed amended system of records is entitled DOL/BLS-17, National Longitudinal Survey of Youth 1997 (NLSY97) Database. The Department proposes to amend this system to update the System Location, Categories of Records in the System, Retention and Disposal and several other categories. 39. The eighteenth proposed amended system of records is entitled DOL/BLS-18, Postal Square Building Parking Management Records. The Department proposes to amend this system to update the System Location, Purposes, Routine Uses of records in the System, and several other categories. 40. The nineteenth proposed amended system of records is entitled DOL/BLS-19, Customer Information Files. The Department proposes to amend this system to update the Categories of Individuals Covered by the System, Purposes, and Policies and Practices for storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System, along with several other categories. 41. The twentieth proposed amended system of records is entitled DOL/BLS-20, Fellowship Applicants and Recipients Files. The Department proposes to amend this to update the Retrievability, Safeguards, Retention and Disposal, and several other categories. 42. The twenty-first proposed amended system of records is entitled DOL/EBSA-2, EBSA Correspondence. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 43. The twenty-second proposed amended system is entitled DOL/EBSA-3, Technical Assistance and Inquiries System. The Department proposes to amend this to update the System Number, Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 44. The twenty-third proposed amended system is entitled DOL/EBSA-4, Public Disclosure Request Tracking System. The Department proposes to amend this to update the System Number, System Location, Authority for the Maintenance of the System, Purposes, and several other categories. 45. The twenty-fourth proposed amended system is entitled DOL/EBSA-5, EBSA Debt Management System. The Department proposes to amend this to update the System Number, Security Classification, System Location, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records categories. 46. The twenty-fifth proposed amended system is entitled DOL/EBSA-6, EBSA Consolidated Training Record. The Department proposes to amend this to update the System Number, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures category. 47. The twenty-sixth proposed amended system is entitled DOL/EBSA-7, Office of Enforcement Correspondence Tracking System DFO CTS. The Department proposes to amend this to update the System Number, Authority for the Maintenance of the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 48. The twenty-seventh proposed amended system is entitled DOL/EBSA-8, EBSA Enforcement Management System (electronic); EBSA Civil Litigation Case Tracking System (paper); EBSA Criminal Case Information System (paper). The Department proposes to amend this to update the System Number, Security Classification, Authority for the Maintenance of the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Routine Uses, Notification Procedures, and several other categories. 49. The twenty-eighth proposed amended system is entitled DOL/EBSA-9, Office of Exemption Determinations (OED) ERISA Section 502(1) Files; OED Case Tracking System. The Department proposes to amend this to update the System Number, Security Classification, Authority for the Maintenance of the System, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, and Notification Procedures categories. 50. The twenty-ninth proposed amended system is entitled DOL/EBSA-10, Form 5500EZ Filings. The Department proposes to amend this to update the System Number, Authority for the Maintenance of the System, Purposes, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, and Notification Procedures categories. 51. The thirtieth proposed amended system of records is entitled DOL/EBSA-11, ERISA Filing and Acceptance System 2 Internet Registration Database (IREG). The Department proposes to amend this to update the System Number, Authority for the Maintenance of the System, Purposes, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Routine Uses, Notification Procedures, and several other categories. 52. The thirty-first proposed amended system of records is entitled DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 53. The thirty-second proposed amended system of records is entitled DOL/EBSA-13, OCA Case Tracking System. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 54. The thirty-third proposed amended system of records is entitled DOL/EBSA-14, Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 55. The thirty-fourth proposed amended system of records is entitled DOL/EBSA-15, Fee Disclosure Failure Notice Database. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 56. The thirty-fifth proposed amended system of records is entitled DOL/OMBUDSMAN-1, Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) File. The Department proposes to amend this system to update the Routine Uses of Records Maintained in the System category. 57. The thirty-sixth proposed amended system of records is entitled DOL/ETA-1, Office of Apprenticeship, Budget and Position Control Files. The Department proposes to amend this system to update the System Name, System Location, and several other categories. 58. The thirty-seventh proposed amended system of records is entitled DOL/ETA-4, Registered Apprenticeship Partners Information Data System (RAPIDS). The Department proposes to amend this system to update the System Name, System Location, Routine Uses, and several other categories. 59. The thirty-eighth proposed amended system of records is entitled DOL/ETA-7, Employer Labor Certification System and Employer Application Case Files. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, Categories of Records in the System, Routine Uses, and several other categories. 60. The thirty-ninth proposed amended system of records is entitled DOL/ETA-8, Job Corps Student Pay, Allotment and Management Information System (SPAMIS). The Department proposes to amend this system to update the System Location, Routine Uses, and several other categories. 61. The fortieth proposed amended system of records is entitled DOL/ETA-16, Employment and Training Administration Investigation File. The Department proposes to amend this system to update the System Location, Categories of Individuals covered by the System, and several other categories. 62. The forty-first proposed amended system of records is entitled DOL/ETA-20, Federal Bonding Program, Bondees Certification Files. The Department proposes to amend this system to update the System Location, Categories of Individuals Covered by the System, Authority for Maintenance of the System, and several other categories. 63. The forty-second proposed amended system of records is entitled DOL/ETA-24, Grant Officer Files. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, and several other categories. 64. The forty-third proposed amended system of records is entitled DOL/ETA-29, National Agricultural Workers Survey (NAWS) Research Files. The Department proposes to amend this system to update the Security Classification, Authority for Maintenance of the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 65. The forty-fourth proposed amended system of records is entitled DOL/MSHA-1, Mine Safety and Health Administration Standard Information System (MSIS). The Department proposes to amend this system by renaming the system and migrating eight other systems of records to this system. MSIS is an umbrella information system in which some but not all records are covered under the Privacy Act. MSIS provides centralized access to records already covered by nine current systems of records: DOL/MSHA-1, MSHA-3, MSHA-10, MSHA-13, MSHA-15, MSHA-18, MSHA-20, MSHA-21, and MSHA-24. This notice consolidates these nine systems under a single SORN. This SORN describes the records within MSIS that are covered under the Privacy Act. The Department also proposes to amend this system notice to update the System Location and Categories of Records in the System, among other amendments specific to particular categories of MSIS records. 66. The forty-fifth proposed amended system of records is entitled DOL/MSHA-22, Educational Policy and Development; National Mine Health and Safety Academy Permanent Record Card or Student Information System. The Department proposes to amend this system to update the System Name, Security Classification, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing Section, Notification Procedure, and several other categories. 67. The forty-sixth proposed amended system of records is entitled DOL/MSHA-23, Educational Policy and Development Activity Reporting System. The Department proposes to amend this system to update the System Name, System Location, Categories of Records in the System, and several other categories. 68. The forty-seventh proposed amended system of records is entitled DOL/OALJ-1, Office of Administrative Law Judges Case Tracking System. The Department proposes to amend this system to update the System Name, Authority for Maintenance of the System, and several other categories. 69. The forty-eighth proposed amended system of records is entitled DOL/OALJ-2, Office of the Administrative Law Judges Case Files. The Department proposes to amend this system to update the Authority for Maintenance of the System, Retention and Disposal, and several other categories. 70. The forty-ninth proposed amended system of records is entitled DOL/OASAM-4, Safety and Health Information Management System (SHIMS). The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, Authority for Maintenance of the System, and several other categories. 71. The fiftieth proposed amended system of records is entitled DOL/OASAM-5, Employee Assistance Program (EAP) Records. The Department proposes to amend this system to update the System Name, System Location, Categories of Records in the System, Authority for Maintenance of the System, and several other categories. 72. The fifty-first proposed amended system of records is entitled DOL/OASAM-7, Employee Medical File System Records (Not Job Related). The Department proposes to amend this system to update the System Name and Routine Uses sections. 73. The fifty-second proposed amended system of records entitled DOL/OASAM-12, Administrative Grievance Records. The Department proposes to amend this system to update the System Location and Categories of Individuals Covered by the System sections. 74. The fifty-third proposed amended system of records entitled DOL/OASAM-19, Negotiated Grievance Procedure and Unfair Labor Practice Files. The Department proposes to amend this system to update the Categories of Individuals Covered by the System and Categories of Records in the System sections. 75. The fifty-fourth proposed amended system of records is entitled DOL/OASAM-20, Personnel Investigation Records. The Department proposes to amend this system to update the System Location, Retrievability and Safeguards Sections, Disclosure to Consumer Reporting Agencies, and several other categories. 76. The fifty-fifth proposed amended system of records is entitled DOL/OASAM-22, Civil Rights Center Discrimination Complaint Case Files. The Department proposes to amend this system to update the System Name, Categories of Individuals Covered by the System, Purpose(s), Routine Uses of Records Maintained in the System sections, Authority for Maintenance of the System, and several other categories. 77. The fifty-sixth proposed amended system of records is entitled DOL/OASAM-25, Intergovernmental Personnel Act Assignment Records. The Department proposes to amend this system to update the Categories of Individuals Covered by the System, Disclosure to Consumer Reporting Agencies, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 78. The fifty-seventh proposed amended system of records is entitled DOL/OASAM-26, Frances Perkins Building Parking Management System. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System Section. 79. The fifty-eighth proposed amended system of records is entitled DOL/OASAM-27, Employee/Contractor/Visitor Identification System. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals, Categories of Records in the System, the System Manager, and several other categories. 80. The fifty-ninth proposed amended system of records is entitled DOL/OASAM-28, Incident Report/Restriction Notice. The Department proposes to amend this system to update the System Location, Categories of Individuals and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records. In addition, the System Manager, and several other categories are proposed to be refined. 81. The sixtieth proposed amended system of records is entitled DOL/OASAM-29, OASAM Employee Administrative Investigation File. The Department proposes to amend this system to update the System Location, Categories of Individuals, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, the System Manager, and several other categories. 82. The sixty-first proposed amended system of records is entitled DOL/OASAM-30, Injury Compensation System (ICS). The Department proposes to amend this system to update the System Location, Authority for Maintenance of the System, and several other categories. 83. The sixty-second proposed amended system of records is entitled DOL/OASAM-31, DOL Flexible Workplace Programs Evaluation and Files. The Department proposes to amend this system to update the System Name, Categories of Individuals Covered by the System. 84. The sixty-third proposed amended system of records is entitled DOL/OASAM-32, Transit Subsidy Management System. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records section. 85. The sixty-fourth proposed amended system of records is entitled DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership Files. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedures, Record Access Procedure, and other categories. 86. The sixty-fifth proposed amended system of records is entitled DOL/OASAM-35, DOL Childcare Subsidy Programs Records. The Department proposes to amend this system to update the System Manager's Name and Address, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records sections. 87. The sixty-sixth proposed amended system of records is entitled DOL/OCFO-2, New Core Financial Management System (NCFMS). The Department proposes to amend this system to update the Categories of Individuals Covered by the System, Categories of Records in the System, Authority for Maintenance of the System, and several other categories. 88. The sixty-seventh proposed amended system of records is entitled DOL/OCFO-3, Travel and Transportation System. The Department proposes to amend this system to update Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System, Notification Procedure, Records Access Procedure, Contesting Record Procedure, and several other categories. 89. The sixty-eighth proposed amended system of records is entitled DOL/ODEP-1, Job Accommodation Network (JAN) Files. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System category. 90. The sixty-ninth proposed amended system is entitled DOL/OFCCP-1, Office of Federal Contract Compliance Programs, Executive Management Information System (OFCCP/EIS) which includes the Case Management System (CMS), and the Time Reporting Information System (TRIS). The Department proposes to amend this system to update the System Number, Security Classification, Categories of Individuals Covered by the System, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records categories. 91. The seventieth proposed amended system is entitled DOL/OFCCP-2, Office of Federal Contract Compliance Programs Complaint Case Files. The Department proposes to amend this system to update the System Number, Security Classification, Routine Uses of records Maintained in the System, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records, and several other categories. 92. The seventy-first proposed amended system of records is entitled DOL/OIG-2, Freedom of Information/Privacy Acts Records. The Department proposes to amend this system to update the System Number and refine several categories. 93. The seventy-second proposed amended system of records is entitled DOL/OIG-5, Audit Information Reporting Team Tech Tracking Systems. The Department proposes to amend this system to update the System Number, Security Classification, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records categories. 94. The seventy-third proposed amended system is entitled DOL/OLMS-1, Investigative Files of the Office of Labor-Management Standards. The Department proposes to amend this system to update the System Number, Routine Uses of Records Maintained in the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records, and several other categories. 95. The seventy-fourth proposed amended system is entitled DOL/OLMS-2, OLMS Public Disclosure Request Tracking System. The Department proposes to amend this system to update the System Number, System Location, Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records, and several other categories. 96. The seventy-fifth proposed amended system of records is entitled DOL/OSHA-1, Retaliation Complaint Files. The Department proposes to amend this system to update the System Name, Categories of Individuals Covered by the System, Authority for Maintenance of the System, System Location, and several other categories. 97. The seventy-sixth proposed amended system of records is entitled DOL/OSHA-9, OSHA Compliance Safety and Health Officer Training Records. The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, System Manager, Notification Procedure, and several other categories. 98. The seventy-seventh proposed amended system of records is entitled DOL/OSHA-10, OSHA Outreach Training Program. The Department proposes to amend this system to update the System Name, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 99. The seventy-eighth proposed amended system of records is entitled DOL/OSHA-14, Directorate of Training and Education Computer-based Acquisition/Financial Records System. The Department proposes to amend this system to update the Retention and Disposal section. 100. The seventy-ninth proposed amended system of records is entitled DOL/OSHA-15, Directorate of Training and Education Resource Center Loan Program. The Department proposes to amend this system to update the System Name, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System category. 101. The eightieth proposed amended system is entitled DOL/OWCP-1, Office of Workers' Compensation Programs, Black Lung Antidiscrimination Files. The Department proposes to amend this system to update the System Number, Categories of Individuals in the System, Authority for Maintenance of the System, Routine Uses of Records Maintained in the System, and several other categories. 102. The eighty-first proposed amended system is entitled DOL/OWCP-2, Office of Workers' Compensation, Black Lung Benefits Claim Files. The Department proposes to amend this system to update the System Number, Security Classification, Authority for Maintenance of the System, Routine Uses of Records Maintained in the System, and several other categories. 103. The eighty-second proposed amended system is entitled DOL/OWCP-3, Office of Workers' Compensation, Longshore and Harbor Workers' Compensation Act Case File. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Categories of Records in the System, Security Classification, Authority for Maintenance of the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 104. The eighty-third proposed amended system is entitled DOL/OWCP-4, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Special Fund System. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Routine Uses of Records Maintained in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 105. The eighty-fourth proposed amended system is entitled DOL/OWCP-5, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Investigation Files. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 106. The eighty-fifth proposed amended system is entitled DOL/OWCP-6, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Claimant Representatives. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 107. The eighty-sixth proposed amended system is entitled DOL/OWCP-7, Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Longshore Act. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 108. The eighty-seventh proposed amended system is entitled DOL/OWCP-8, Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Federal Employees' Compensation Act. The Department proposes to amend this system to update the System Number and Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System. 109. The eighty-eighth proposed new system is entitled DOL/OWCP-9, Office of Workers' Compensation Programs, Black Lung Automated Support Package. The Department proposes to amend this system to update the System Number, Security Classification, Authority for Maintenance of the System, and several other categories. 110. The eighty-ninth proposed amended system is entitled DOL/OWCP-10, Office of Workers' Compensation Programs, Federal Employees' Compensation Act (FEC) and Longshore and Harbor Workers' Compensation Act Rehabilitation Counselor Case Assignment, Contract Management and Performance Files and FEC Field Nurse. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered By the System, Categories of records in the System, Authority for Maintenance of the System, and several other categories. 111. The ninetieth proposed amended system is entitled DOL/OWCP-11, Office of Workers' Compensation Programs, Energy Employees Occupational Illness Compensation Program Act File. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 112. The ninety-first proposed amended system is entitled DOL/OWCP-12, Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Energy Employees Occupational Illness Compensation Program Act. The Department proposes to amend this system to update the System Number, System Location, Categories of Individuals Covered by the System, Routine Uses of Records Maintained in the System, and several other categories. 113. The ninety-second proposed amended system of records is entitled DOL/SOL-3, Tort Claim Files. The Department proposes to amend this system to update the Security Classification, System Location, Authority for Maintenance of the System, and several other categories. 114. The ninety-third proposed amended system of records is entitled DOL/SOL-5, Workforce Investment Act Tort Claim Files. The Department proposes to amend this system to update the Security Classification, Authority for Maintenance of the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 115. The ninety-fourth proposed amended system of records is entitled DOL/SOL-6, Military Personnel and Civilian Employees' Claims. The Department proposes to amend this system to update the Security Classification, Authority for Maintenance of the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 116. The ninety-fifth proposed amended system of records is entitled DOL/SOL-9, Freedom of Information Act Privacy Act Appeals Files. The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, Contesting Record Procedures, and several other categories. 117. The ninety-sixth proposed amended system of records is entitled DOL/SOL-15, Solicitor's Office Litigation Files. The Department proposes to amend this system to update the Retention and Disposal section. 118. The ninety-seventh proposed amended system of records is entitled DOL/VETS-1, Uniformed Services Employment and Re-employment Rights Act (USERRA) Complaint File. The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and Contesting Record Procedures. 119. The ninety-eighth proposed amended system of records is entitled DOL/VETS-2, Veterans' Preference Complaint File under the Veterans Equal Opportunities Act of 1998 (VEOA). The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and Contesting Record Procedures. 120. 121. The ninety-ninth proposed amended system is entitled DOL/WHD-1, “Time Report” Component of the Wage and Hour Investigative Support and Reporting Database (WHISARD). The Department proposes to amend this system to update the System Number, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and several other categories. 122. The one hundredth proposed new system is entitled DOL/WHD-2, MSPA Civil Money Penalties in the Wage Hour Investigative Support and Report Database (WHISARD). The Department proposes to amend this system to update the System Number, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and several other categories. 123. The one hundred and first proposed amended system is entitled DOL/WHD-3, MSPA Public Central Registry Records File. The Department proposes to amend this system to update the System Number, System Location, Routine Uses of Records Maintained in the System, Disclosure of Consumer Report Agencies, and several other categories. 124. The one hundred and second proposed amended system is entitled DOL/WHD-4, Wage and Hour Clearance List—MSPA Registration. The Department proposes to amend this system to update the System Number, System Name, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 125. The one hundred and third proposed amended system is entitled DOL/WHD-5, MPSA Certificate Action Record Files. The Department proposes to amend this system to update the System Number, Disclosure to Consumer Reporting Agencies, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 126. The one hundred and fourth proposed amended system is entitled DOL/WHD-6, Case Registration/Investigator Assignment Form; in the Wage and Hour Investigative Support and Reporting Database (WHISARD). The Department proposes to amend this system to update the System Number, System Name, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedures, and several other categories. 127. The one hundred and fifth proposed amended system is entitled DOL/WHD-7, Migrant and Seasonal Agricultural Worker Protection Act (MPSA) Ineligible Farm Labor Contractors. The Department proposes to amend this system to update the System Number, Security Classification, System Location, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 128. The one hundred and sixth proposed amended system is entitled DOL/WHD-8, “Customer Service Component” of the Wage and Hour Investigative Support and Reporting Database (WHISARD). The Department proposes to amend this system to update the System Number, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 129. The hundred and seventh proposed amended system is entitled DOL/WHD-9, Farm Labor Contractor Registration File. The Department proposes to amend this system to update the System Number, Routine Uses of records Maintained in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 130. The hundred and eighth proposed amended system is entitled DOL/WHD-10, Farm Labor Contractor Employee Registration File. The Department proposes to amend this system to update the System Number, Routine Uses of Records Maintained in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. Signed at Washington, DC, this 13th day of January, 2016. Thomas E. Perez, Secretary of Labor. Table of Contents General Prefatory Statement A. Universal Routine Uses of the Records B. System Location-Flexiplace Programs C. Government-Wide Records D. Text of the Department of Labor's Systems of Records Government-Wide Records • DOL/GOVT-1, Office of Workers' Compensation Programs, Federal Employees' Compensation Act File • DOL/GOVT-2, Job Corps Student Records Central—DOL Central Systems of Records • DOL/CENTRAL-1, Correspondents with the Department of Labor • DOL/CENTRAL-2, Registrants for Department of Labor Events and Activities • DOL/CENTRAL-3, Internal Investigations of Harassing Conduct • DOL/CENTRAL-4, Department of Labor Advisory Committee Members Files • DOL/CENTRAL-5, Privacy Act/Freedom of Information Act Request File System • DOL/CENTRAL-6, Supervisor's/Team Leader's Records of Employees • DOL/CENTRAL-7, DOL Employee Conduct Investigations ADJBDS—DOL Adjudicatory Boards Systems of Records • DOL/ABJBDS-1, DOL Appeals Management Systems (AMS) BLS—DOL Bureau of Labor Statistics Systems of Records • DOL/BLS-3, Staff Time Utilization System • DOL/BLS-8, Automated Training Request Application (ATRA) • DOL/BLS-9, Routine Administrative Files • DOL/BLS-10, Commissioner's Correspondence Control System • DOL/BLS-11, Mainframe User ID Database • DOL/BLS-13, National Longitudinal Survey of Youth 1979 (NLSY79) Database • DOL/BLS-14, BLS Behavioral Science Research Laboratory Project Files • DOL/BLS-17, National Longitudinal Survey of Youth 1997 (NLSY97) Database • DOL/BLS-18, Postal Square Building Parking Management Records • DOL/BLS-19, Customer Information Files • DOL/BLS-20, Fellowship Applicants and Recipients Files • DOL/BLS-21, Data Sharing Agreements Database (DSA) EBSA—DOL Employees Benefits Security Administration Systems of Records • DOL/EBSA-1, The Employee Retirement Income Security Act of 1974 (ERISA) Filing and Acceptance System 2—One Participant Plans Filing a Form 5500SF • DOL/EBSA-2, EBSA Correspondence Files • DOL/EBSA-3, Technical Assistance and Inquiries System • DOL/EBSA-4, Public Disclosure Request Tracking System • DOL/EBSA-5, EBSA Debt Management System • DOL/EBSA-6, EBSA Consolidated Training Record • DOL/EBSA-7, Office of Enforcement Correspondence Tracking System, DFO CTS • DOL/EBSA-8, EBSA Enforcement Management System (electronic); EBSA Civil Litigation Case Tracking System (paper; EBSA Criminal Case Information System (paper) • DOL/EBSA-9, Office of Exemption Determination (OED) ERISA Section 502(1) Files; OED Case Tracking System • DOL/EBSA-10, Form 5500EZ Filings • DOL/EBSA-11, ERISA Filing and Acceptance System 2 Internet Registration Database (IREG) • DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99 • DOL/EBSA-13, OCA Case Tracking System • DOL/EBSA-14, Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System • DOL/EBSA-15, Fee Disclosure Failure Notice Database EEOICP—DOL Ombudsman for the Energy Employees Occupational Illness Compensation Program Systems of Records • DOL/OMBUDSMAN-1, Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) File ETA—DOL Employment and Training Administration Systems of Records • DOL/ETA-1, Office of Apprenticeship, Budget and Position Control File • DOL/ETA-4, Registered Apprenticeship Partners Information Data System (RAPIDS) • DOL/ETA-7, Foreign Labor Certification System and Employer Application Case Files • DOL/ETA-8, Job Corps Student Pay, Allotment and Management Information System (SPAMIS) • DOL/ETA-16, Employment and Training Administration Investigatory File • DOL/ETA-20, Federal Bonding Program, Bondee Certification Files • DOL/ETA-24, Grant Officer Files • DOL/ETA-29, National Agricultural Workers Survey (NAWS) Research File • DOL/ETA-30, DOL Employment and Training Administration (ETA) Evaluation, Research, Pilot or Demonstration Contractors' Project Files • DOL/ETA-31, The Enterprise Business Support System (EBSS) • DOL/ETA-32, Contract Files MSHA—DOL Mine Safety and Health Administration Systems of Records • DOL/MSHA-1, Mine Safety and Health Administration Standardized Information System (MSIS) • DOL.MSHA-22, Educational Policy and Development; National Mine Health and Safety Academy Permanent Record Card or Student Information System • DOL/MSHA-23, Educational Policy and Development Activity Reporting System OALJ—DOL Office of Administrative Law Judges Systems of Records • DOL/OALJ-1, Office of Administrative Law Judges Case Tracking System (CTS) • DOL/OALJ-2, Office of Administrative Law Judges Case Files OASAM—DOL Office of the Assistant Secretary for Administration and Management Systems of Records • DOL/OASAM-4, Safety and Health Information Management System (SHIMS) • DOL/OASAM-5, Employee Assistance Program (EAP) Records • DOL/OASAM-7, Employee Medical File System Records (Not Job Related) • DOL/OASAM-12, Administrative Grievance Records • DOL/OASAM-17, Equal Employment Opportunity Complaint Files • DOL/OASAM-19, Negotiated Grievance Procedure and Unfair Labor Practice Files • DOL/OASAM-20, Personnel Investigation Records • DOL/OASAM-22, Civil Rights Center Discrimination Complaint Case Files • DOL/OASAM-25, Intergovernmental Personnel Act (IPA) Assignment Records • DOL/OASAM-26, Francis Perkins Building Parking Management System • DOL/OASAM-27, Employee/Contractor/Visitor Identification System • DOL/OASAM-28, Incident Report/Restriction Notice • DOL/OASAM-29, OASAM Employee Administrative Investigation File • DOL/OASAM-30 Injury Compensation System (ICS) • DOL/OASAM-31, DOL Flexible Workplace Programs Evaluation and Files • DOL/OASAM-32, Transit Subsidy Management System • DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership Files • DOL/OASAM-35, DOL Child Care Subsidy Program Records • DOL/OASAM-37, Personal Identity Verification Credential OCFO—DOL Office of the Chief Financial Officer Systems of Records • DOL/OCFO-2, New Core Financial Management System (NCFMS) • DOL/OCFO-3, Travel and Transportation System ODEP—DOL Office of Disability Employment Policy Systems of Records • DOL/ODEP-1, Job Accommodation Network (JAN) Files • DOL/ODEP-2, Workforce Recruitment Program for College Students with Disabilities (WRP) Database OFCCP—DOL Office of Federal Contract Compliance Programs Systems of Records • DOL/OFCCP-1, Office of Federal Contract Compliance Programs, Executive Management Information System (OFCCP/EIS) which includes the Case Management System (CMS), and Time Reporting Information System (TRIS) • DOL/OFCCP-2, Office of Federal Contract Compliance Programs/Complaint Case Files OIG—DOL Office of Inspector General Systems of Records • DOL/OIG-2, Freedom of Information Act/Privacy Act Records • DOL/OIG-5, Audit Information Reporting Team Tech Tracking System • DOL/OIG-6, Hotline and Complaints Analysis Files • DOL/OIG-7, Correspondence Tracking System • DOL/OIG-8, Office of Inspector General (OIG) Employee Credential System • DOL/OIG-9, OIG Property Tracking Systems • DOL/OIG-10, Office of Inspector General (OIG) Pre-employment Checks and Inquiries (PECI) System • DOL/OIG-11, Investigative Case Files and Tracking System, Case Development and Intelligence Records, USDOL/OIG OLMS—DOL Office of Labor-Management Standards Systems of Records • DOL/OLMS-1, Investigative Files of the Office of Labor-Management Standards • DOL/OLMS-2, OLMS Public Disclosure Request Tracking System OSHA—DOL Occupational Safety and Health Administration Systems of Records • DOL/OSHA-1, Retaliation Complaint File • DOL/OSHA-6, Program Activity File • DOL/OSHA-9, OSHA Compliance Safety and Health Officer Training Records • DOL/OSHA-10, OSHA Outreach Training Program • DOL/OSHA-14, Directorate of Training and Education Computer-Based Acquisition/Financial Records System • DOL/OSHA-15, Directorate of Training and Education Resource Center Loan Program OWCP—DOL Office of Workers' Compensation Programs Systems of Records • DOL/OWCP-1, Office of Workers' Compensation Programs, Black Lung Antidiscrimination Files • DOL/OWCP-2, Office of Workers' Compensation, Black Lung Benefits Claim File • DOL/OWCP-3, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Case Files • DOL/OWCP-4, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Special Fund System • DOL/OWCP-5, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Investigation Files • DOL/OWCP-6, Office of Workers' Compensation Programs, Longshore and Harbor Workers' Compensation Act Claimant Representatives • DOL/OWCP-7, Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Longshore Act • DOL/OWCP-8, Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Federal Employees' Compensation Act • DOL/OWCP-9, Office of Workers' Compensation Programs, Black Lung Automated Support Package • DOL/OWCP-10, Office of Workers' Compensation Programs, Federal Employees' Compensation Act (FEC) and Longshore and Harbor Workers' Compensation Act Rehabilitation Counselor Case Assignment, Contract Management and Performance Files and FEC Field Nurses • DOL/OWCP-11, Office of Workers' Compensation Programs, Energy Employees Occupational Illness Compensation Program Act File • DOL/OWCP-12, Office of Workers' Compensation Programs, Physicians and Health Care Providers Excluded under the Energy Employees Occupational Illness Compensation Program Act SOL—DOL Office of the Solicitor Systems of Records • DOL/SOL-3, Tort Claims Files • DOL/SOL-5, Workforce Investment Act Tort Claims Files • DOL/SOL-6, Military Personnel and Civilian Employees' Claims • DOL/SOL-9, Freedom of Information Act and Privacy Act Appeals Files • DOL/SOL-15, Solicitor's Office Litigation Files • DOL/SOL-18, Matter Management System (MMS) • DOL/SOL-19, Evidence Management System (EMS) VETS—DOL Veterans' Employment and Training Service Systems of Records • DOL/VETS-1, Uniformed Services Employment and Reemployment Rights Act (USERRA) Complaint File • DOL/VETS-2, Veterans' Preference Complaint File under the Veterans Equal Opportunities Act of 1998 (VEOA) • DOL/VETS-3, Veterans' Transition Assistance Program (TAP) Registration System • DOL/VETS-5, Veterans' Data Exchange Initiative (VDEI) • DOL/VETS-6, Veterans'Case Management System (VCMS) WHD—DOL Wage and Hour Division Systems of Records • DOL/WHD-1, “Time Report” Component of the Wage and Hour Investigative Support and Reporting Database (WHISARD) • DOL/WHD-2, MSPA Civil Money Penalties in the Wage Hour Investigative Support and Reporting Database (WHISARD) • DOL/WHD-3, MSPA Public Central Registry Records File • DOL/WHD-4, Wage and Hour Clearance List—MSPA Registration • DOL/WHD-5, MSPA Certificate Action Record Files • DOL/WHD-6, Case Registration/Investigator Assignment Form in the Wage and Hour Investigative Support and Reporting Database (WHISARD) • DOL/WHD-7, Migrant and Seasonal Agricultural Worker Protection Act (MSPA) Ineligible Farm Labor Contractors • DOL/WHD-8, “Customer Service component” of the Wage Hour Investigative Support and reporting Database (WHISARD) • DOL/WHD-9, Farm Labor Contractor Registration File • DOL/WHD-10, Farm Labor Contractor Employee Registration File General Prefatory Statement In its April 8, 2002, publication, the Department gave notice of 12 routine uses that apply to all of its systems of records, except for DOL/OASAM-5, DOL/OASAM-7, and DOL/CENTRAL-3. These 12 routine uses were presented in the General Prefatory Statement for that document, and appeared at Page 16825 of Volume 67 of the Federal Register . As a convenience to the reader of this document, we are republishing this General Prefatory Statement. This republication shall include the statement, also contained in the 2002 and 2011 publications, that pursuant to the Flexiplace Program (also known as “telework” consistent with the Telework Enhancement Act), the system location for all systems of records may be temporarily located at alternate worksites, including remote locations, employees' homes, or at geographically convenient satellite offices at some times. At this time, the Department proposes two new routine uses that will apply to all of its systems of records. The first proposed routine use governs the Department's ability to disclose information to a State or local government agency in charge of issuing licenses to attorneys and health care professionals. The second proposed routine use governs the Department's ability to disclose information to the United States Department of Justice and/or the Federal Bureau of Investigation that will be included in the National Instant Criminal Background Check System (NICS). The new routine uses are described in paragraphs 13 and 14 below. A. Universal Routine Uses of the Records The following routine uses of the records apply to and are incorporated by reference into each system of records published below unless the text of a particular notice of a system of records indicates otherwise. These routine uses do not apply to DOL/OASAM-5, Rehabilitation and Counseling File ; DOL/OASAM-7, Employee Medical Records , and DOL/CENTRAL-3, Internal Investigations of Harassing Conduct. 1. To disclose the records to the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which the agency collected the records. 2. To disclose the records in a proceeding before a court or adjudicative body, when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and that the use of such records is for a purpose that is compatible with the purpose for which the agency collected the records. 3. When a record on its face, or in conjunction with other information, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the agency determines by careful review that the records or information are both relevant and necessary to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity, and that the use of such records or information is for a purpose that is compatible with the purposes for which the agency collected the records. 4. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. 5. To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted pursuant to 44 U.S.C. 2904 and 2906. 6. To disclose to contractors, employees of contractors, consultants, grantees, and volunteers who have been engaged to assist the agency in the performance of or working on a contract, service, grant, cooperative agreement or other activity or service for the Federal Government. Note: Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a; see also 5 U.S.C. 552a(m). 7. To the parent locator service of the Department of Health and Human Services or to other authorized persons defined by Public Law 93-647 (42 U.S.C. 653(c)) the name and current address of an individual for the purpose of locating a parent who is not paying required child support. 8. To any source from which information is requested in the course of a law enforcement or grievance investigation, or in the course of an investigation concerning retention of an employee or other personnel action, the retention of a security clearance, the letting of a contract, the retention of a grant, or the retention of any other benefit, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested. 9. To a Federal, State, local, foreign, tribal, or other public authority of the fact that this system of records contains information relevant to the hiring or retention of an employee, the granting or retention of a security clearance, the letting of a contract, a suspension or debarment determination or the issuance or retention of a license, grant, or other benefit. 10. To the Office of Management and Budget during the coordination and clearance process in connection with legislative matters. 11. To the Department of the Treasury, and a debt collection agency with which the United States has contracted for collection services, to recover debts owed to the United States. 12. To the news media and the public when (1) the matter under investigation has become public knowledge, (2) the Solicitor of Labor determines that disclosure is necessary to preserve confidence in the integrity of the Department or is necessary to demonstrate the accountability of the Department's officers, employees, or individuals covered by this system, or (3) the Solicitor of Labor determines that there exists a legitimate public interest in the disclosure of the information, provided the Solicitor of Labor determines in any of these situations that the public interest in disclosure of specific information in the context of a particular case outweighs the resulting invasion of personal privacy. 13. To disclose information to a State or local government entity which has the legal authority to make decisions concerning the issuance, retention or revocation of licenses, certifications or registrations required to practice law or a health care profession, when requested in writing by an investigator or supervisory official of the licensing entity for the purpose of making a decision concerning the issuance, retention or revocation of the license, certification or registration of a named attorney or health care professional. 14. To disclose information to the United States Department of Justice and/or the Federal Bureau of Investigation for inclusion in the National Instant Criminal Background Check System (NICS), pursuant to the reporting requirements of the Brady Handgun Violence Prevention Act, as amended by the NICS Improvement Amendments Act of 2007. B. System Location—Flexiplace Programs The following paragraph applies to and is incorporated by reference into all of the Department's systems of records under the Privacy Act, within the category entitled, SYSTEM LOCATION: Pursuant to the Department of Labor's Flexiplace Programs (also known as “telework” pursuant to the Telework Enhancement Act), copies of records may be temporarily located at alternative worksites, including employees' homes or at geographically convenient satellite offices for periods of time. All appropriate safeguards will be taken at these sites. C. Government-Wide Records Two systems of records are reported by the Department of Labor for all federal agencies since this Department has overall responsibility for the administration of the programs in connection with which these systems of records have been compiled. It is presumed that most, if not all, federal agencies maintain systems of records comprising a portion of the government-wide systems of records. In order to avoid duplication in reporting, the Department is reporting these systems on behalf of all agencies. The Department has control over these systems to the same extent as the Office of Personnel Management has control over systems of records containing federal employee personnel records. 1. Federal Employees' Compensation Act Files—DOL/GOVT-1: All records relating to injury or death of civilian employees or other persons entitled to benefits under the Federal Employees' Compensation Act are the records of the Office of Workers' Compensation Programs (OWCP of the Department of Labor). OWCP asserts control of these records under the provisions of 5 U.S.C. 8149 and Department regulations at 20 CFR 10.10. This system applies to copies of claim forms and other documents relating to a compensation claim maintained by the employing agency. This system, however, does not apply to other medical or related files not created pursuant to the Federal Employees' Compensation Act which may be in the possession of an agency. This system is entitled DOL/GOVT-1, Office of Workers' Compensation Programs, Federal Employees' Compensation File. Initial determinations on requests for access, amendment or correction of records maintained in this system of records shall be made by the OWCP district office having jurisdiction over the particular claim. In addition, requests for access to copies of records maintained by the employing agency may be directed to that agency. Administrative appeals from initial determinations denying access, amendment or correction, shall be addressed to the Solicitor of Labor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210, as required by 20 CFR 10.12. 2. Job Corps Student Records—DOL/GOVT-2: All records which contain information about students during their stay in Job Corps, from entrance to placement and/or termination, are records which must be maintained by the Job Corps Center at which the student is enrolled. The Employment and Training Administration asserts control of these records under 29 U.S.C. 2881 et seq. This system is entitled DOL/GOVT-2, Job Corps Student Records. Initial determinations concerning access, amendment or correction of this government-wide system of records shall be made by screening contractors, Job Corps Center Directors, Job Corps National or Regional Offices. Administrative appeals shall be referred to the Solicitor of Labor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. In addition, the following government agencies also have Government-wide Systems of Records: Government-Wide Systems EEOC/GOVT-1—Equal Employment Opportunity Complaint Records and Appeal Records FEMA/GOVT-1—National Defense Executive Reserve System GSA/GOVT-2—Employment Under Commercial Activities Contracts GSA/GOVT-3—Travel Charge Card Program GSA/GOVT-4—Contracted Travel Services Programs MSPB/GOVT-1—Appeal and Case Records OGE/GOVT-1—Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records OGE/GOVT-2—Confidential Statements of Employment and Financial Interests OPM/GOVT-1—General Personnel Records OPM/GOVT-2—Employee Performance File System Records OPM/GOVT-3—Adverse Actions and Actions Based on Unacceptable Performance OPM/GOVT-4—[Reserved] OPM/GOVT-5—Recruiting, Examining and Placement Records OPM/GOVT-6—Personnel Research and Test Validation Records OPM/GOVT-7—Applicant—Race, Sex, National Origin and Disability Status Records OPM/GOVT-8—[Reserved] OPM/GOVT-9—Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay OPM/GOVT-10—Employee Medical File System Records D. Text of the Department of Labor's System of Records Government-Wide Systems by the U.S. Department of Labor DOL/GOVT-1 SYSTEM NAME: Office of Workers' Compensation Programs, Federal Employees' Compensation Act File. SECURITY CLASSIFICATION: Most files and data are unclassified. Files and data in certain cases have Top Secret classification, but the rules concerning their maintenance and disclosure are determined by the agency that has given the information the security classification of Top Secret. SYSTEM LOCATION: The central database for DOL/GOVT-1 is located at the DOL National office and the offices of OWCP's contractor. Paper claim files are located at the various OWCP district offices; claim files of employees of the Central Intelligence Agency are located at that agency. Copies of claim forms and other documents arising out of a job-related injury that resulted in the filing of a claim under the Federal Employees' Compensation Act (FECA) may also be maintained by the employing agency (and where the forms were transmitted to OWCP electronically, the original forms are maintained by the employing agency). In addition, records relating to third-party claims of FECA beneficiaries are maintained in the Division of Federal Employees' and Energy Workers' Compensation, Office of the Solicitor, United States Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals and/or their survivors who file claims seeking benefits under FECA by reason of injuries sustained while in the performance of duty. FECA applies to all civilian Federal employees, including various classes of persons who provide or have provided personal service to the Government of the United States, and to other persons as defined by law such as State or local law enforcement officers, and their survivors, who were injured or killed while assisting in the enforcement of Federal law. In addition, FECA covers employees of the Civil Air Patrol, Peace Corps Volunteers, Job Corps students, Volunteers in Service to America, members of the National Teacher Corps, certain student employees, members of the Reserve Officers Training Corps, certain former prisoners of war, and employees of particular commissions and other agencies. CATEGORIES OF RECORDS IN THE SYSTEM: This system may contain the following kinds of records: Reports of injury by the employee and/or employing agency; claim forms filed by or on behalf of injured Federal employees or their survivors seeking benefits under FECA; forms authorizing medical care and treatment; other medical records and reports; bills and other payment records; compensation payment records; formal orders for or against the payment of benefits; transcripts of hearings conducted; and any other medical, employment, or personal information submitted or gathered in connection with the claim. The system may also contain information relating to dates of birth, marriage, divorce, and death; notes of telephone conversations conducted in connection with the claim; information relating to vocational and/or medical rehabilitation plans and progress reports; records relating to court proceedings, insurance, banking and employment; articles from newspapers and other publications; information relating to other benefits (financial and otherwise) the claimant may be entitled to; and information received from various investigative agencies concerning possible violations of Federal civil or criminal law. The system may also contain information relating to certain claims under the War Hazards Compensation Act (WHCA). The system may also contain consumer credit reports on individuals indebted to the United States, information relating to the debtor's assets, liabilities, income and expenses, personal financial statements, correspondence to and from the debtor, information relating to the location of the debtor, and other records and reports relating to the implementation of the Federal Claims Collection Act (as amended), including investigative reports or administrative review matters. Individual records listed here are included in a claim file only insofar as they may be pertinent or applicable to the employee or beneficiary. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 8101 et seq. , 20 CFR 1.1 et seq. PURPOSE(S): FECA establishes the system for processing and adjudicating claims that Federal employees and other covered individuals file with the Department's OWCP seeking monetary, medical and similar benefits for injuries or deaths sustained while in the performance of duty. The records maintained in this system are created as a result of and are necessary to this process. The records provide information and verification about the individual's employment-related injury and the resulting disabilities and/or impairments, if any, on which decisions awarding or denying benefits provided under the FECA must be based. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those Department-wide routine uses set forth in the General Prefatory Statement to this document, disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is both relevant and necessary and is compatible with the purpose for which the information was collected: a. To any attorney or other representative of a FECA beneficiary for the purpose of assisting in a claim or litigation against a third party or parties potentially liable to pay damages as a result of the FECA beneficiary's FECA-covered injury and for the purpose of administering the provisions of Sections 8131-8132 of FECA. Any such third party, or a representative acting on that third party's behalf, may be provided information or documents concerning the existence of a record and the amount and nature of compensation paid to or on behalf of the FECA beneficiary for the purpose of assisting in the resolution of the claim or litigation against that party or administering the provisions of Sections 8131-8132 of FECA. b. To Federal agencies that employed the claimant at the time of the occurrence or recurrence of the injury or occupational illness in order to verify billing, to assist in administering FECA, to answer questions about the status of the claim, to consider rehire, retention or other actions the agency may be required to take with regard to the claim or to permit the agency to evaluate its safety and health program. Disclosure to Federal agencies, including the Department of Justice, may be made where OWCP determines that such disclosure is relevant and necessary for the purpose of providing assistance in regard to asserting a defense based upon FECA's exclusive remedy provision to an administrative claim or to litigation filed under the Federal Tort Claims Act. c. To other Federal agencies, other Government or private entities and to private-sector employers as part of rehabilitation and other return-to-work programs and services available through OWCP, where the entity is considering hiring the claimant or where otherwise necessary as part of that return-to-work effort. d. To Federal, State or private rehabilitation agencies and individuals to whom the claimant has been referred for evaluation of rehabilitation and possible reemployment. e. To physicians, pharmacies, and other health care providers for their use in treating the claimant, in conducting an examination or preparing an evaluation on behalf of OWCP and for other purposes relating to the medical management of the claim, including evaluation of and payment for charges for medical and related services and supplies. f. To medical insurance or health and welfare plans (or their designees) that cover the claimant in instances where OWCP has paid for treatment of a medical condition that is not compensable under FECA, or where a medical insurance plan or health and welfare plan has paid for treatment of a medical condition that may be compensable under FECA, for the purpose of resolving the appropriate source of payment in such circumstances. g. To labor unions and other voluntary employee associations from whom the claimant has requested assistance for the purpose of providing such assistance to the claimant. h. To a Federal, State or local agency for the purpose of obtaining information relevant to a determination concerning initial or continuing eligibility for FECA benefits, and for a determination concerning whether benefits have been or are being properly paid, including whether dual benefits that are prohibited under any applicable Federal or State statute are being paid; and for the purpose of utilizing salary offset and debt collection procedures, including those actions required by the Debt Collection Act of 1982, to collect debts arising as a result of overpayments of FECA compensation and debts otherwise related to the payment of FECA benefits. i. To the Internal Revenue Service (IRS) for the purpose of obtaining taxpayer mailing addresses for the purposes of locating a taxpayer to collect, compromise, or write-off a Federal claim against such taxpayer; and informing the IRS of the discharge of a debt owed by an individual. Records from this system of records may be disclosed to the IRS for the purpose of offsetting a Federal claim from any income tax refund that may be due to the debtor. j. To the Occupational Safety and Health Administration (OSHA) for purpose of using injury reports filed by Federal agencies pursuant to FECA to fulfill agency injury reporting requirements. Information in this system of records may be disclosed to OSHA by employing agencies as part of any Management Information System established under OSHA regulations to monitor health and safety. k. To contractors providing services to the Department or any other Federal agency or any other individual or entity specified in any of these routine uses or in the Department's General Prefatory Statement who require the data to perform the services that they have contracted to perform, provided that those services are consistent with the routine use for which the information was disclosed to the contracting entity. Should such a disclosure be made to the contractor, the individual or entity making such disclosure shall ensure that the contractor complies fully with all Privacy Act provisions, including those prohibiting unlawful disclosure of such information. l. To the Defense Manpower Data Center—Department of Defense and the United States Postal Service to conduct computer matching programs for the purpose of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the United States under programs administered by the Department in order to collect the debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment, or by salary or administrative offset procedures. m. To a credit bureau for the purpose of obtaining consumer credit reports identifying the assets, liabilities, expenses, and income of a debtor in order to ascertain the debtor's ability to repay a debt incurred under FECA, to collect the debt, or to establish a payment schedule. n. To consumer reporting agencies as defined by Sec. 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt, the amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, may be disclosed pursuant to 5 U.S.C. 552a(b)(12). o. To a Member of Congress or to a Congressional staff member in response to an inquiry made by an individual seeking assistance who is the subject of the record being disclosed for the purpose of providing such assistance. p. To individuals, and their attorneys and other representatives, and Government agencies, seeking to enforce a legal obligation on behalf of such individual or agency, to pay alimony and/or child support for the purpose of enforcing such an obligation, pursuant to an order of a State or local court of competent jurisdiction, including Indian tribal courts, within any State, territory or possession of the United States, or the District of Columbia or to an order of a State agency authorized to issue income withholding notices pursuant to State or local law or pursuant to the requirements of Sec. 666(b) of title 42, U.S.C., or for the purpose of denying the existence of funds subject to such legal obligation. q. To the National Institute for Occupational Safety and Health (NIOSH), for the purpose of performing statistical analyses of injury and illness patterns to identify patterns and locations of high incidence, help devise safety and return-to-work interventions, and guide worker safety and health research. The statistical analyses performed by NIOSH will assist OWCP and OSHA in their efforts to reduce the occurrence of employment injuries, assist employees in achieving a smooth transition and return to work following employment injuries, and improve Federal employee safety and health. r. To the General Services Administration (GSA), for the purpose of permitting GSA and its investigators to evaluate information about potential exposures to hazardous substances to non-GSA federal employees in buildings or complexes managed by GSA. s. To investigators in employing agency Offices of Inspector General, for the purpose of assisting in the investigation of potential fraud by recipients of compensation benefits under the FECA for their agencies, and for the purpose of assisting in evaluation of compliance by employing agencies with timely filing requirements under the FECA and its implementing regulations as well as for audits related to the employing agencies' handling of their portion of the FECA claims process. t. To a Federal, State or local agency charged with the responsibility for investigating compliance with laws relating to health and safety, for the purpose of assisting such agency in fulfilling its statutory or regulatory responsibilities. u. For claims arising under 42 U.S.C. Sections 1701 and 1704 of the WHCA, to insurance carriers or self-insured employers and their attorneys, for the purpose of assisting in administering the claim, and for the purpose of verifying eligibility for payments to claimants and reimbursements of amounts already paid. Note: Disclosure of information contained in this system of records to the subject of the record, a person who is duly authorized to act on his or her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone or by electronic means. Disclosure over the telephone or by electronic means will only be done where the requestor provides appropriate identifying information. Telephonic or electronic disclosure of information is essential to permit efficient administration and adjudication of claims under FECA. Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records may be disclosed to members and staff of the Employees' Compensation Appeals Board, the Office of Administrative Law Judges, the Office of the Solicitor and other components of the Department that have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, may be disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by Sec. 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files and automated data are retrieved after identification by coded file number and/or Social Security Number which is cross-referenced to employee by name, employing establishment, and date and nature of injury. Since the electronic case management files were created in 1975, these electronic files are located in District Offices that have jurisdiction over the claim, and (as noted above under “System Location”), a complete central data base is maintained at the location of the contractor. Prior to 1975, a paper index file was maintained; these records were transferred to microfiche and are located in the national office. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Only personnel having an appropriate security clearance may handle or process security files. RETENTION AND DISPOSAL: All case files and automated data pertaining to a claim are destroyed 15 years after the case file has become inactive. Case files that have been scanned to create electronic copies are destroyed after the copies are verified. Electronic data is retained in its most current form only, and as information is updated, outdated information is deleted. Some related financial records are retained only in electronic form, and destroyed six years and three months after creation or receipt. SYSTEM MANAGER(S) AND ADDRESS: Director for Federal Employees' Compensation, Office of Workers' Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: An individual wishing to inquire whether this system of records contains information about him/her may write or telephone the OWCP district office that services the state in which the individual resided or worked at the time he or she believes a claim was filed. In order for the record to be located, the individual must provide his or her full name, OWCP claim number (if known), date of injury (if known), and date of birth. RECORD ACCESS PROCEDURES: Any individual seeking access to non-exempt information about a case in which he/she is a party in interest may write or telephone the OWCP district office where the case is located, or the systems manager, and arrangements will be made to provide review of the file. Access to copies of documents maintained by the employing agency may be secured by contacting that agency's designated disclosure officials. CONTESTING RECORD PROCEDURES: Specific materials in this system have been exempted from certain Privacy Act provisions regarding the amendment of records. The section of this notice entitled “Systems exempted from certain provisions of the Act,” indicates the kind of materials exempted, and the reasons for exempting them. Any individual requesting amendment of non-exempt records should contact the appropriate OWCP district office, or the system manager. Individuals requesting amendment of records must comply with the Department's Privacy Act regulations at 29 CFR 71.1 and 71.9, and with the regulations found at 20 CFR 10.12. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from injured employees; beneficiaries; employing Federal agencies; other Federal agencies; physicians; hospitals; clinics; suppliers of health care products and services and their agents and representatives; educational institutions; attorneys; Members of Congress; OWCP field investigations; State governments; consumer credit reports; agency investigative reports; correspondence with the debtor including personal financial statements; records relating to hearings on the debt; and other Department systems of records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigative material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of the material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. DOL/GOVT-2 SYSTEM NAME: Job Corps Student Records. SECURITY CLASSIFICATIONS: None. SYSTEM LOCATION: Screening contractors; Job Corps centers and operators (which includes contract and agency centers); Job Corps National Office; Job Corps Regional Offices; Federal Records Centers. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Job Corps applicants, students, and terminees. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain information kept on the students, such as separate running accounts of the students' general biographical data; educational training, vocational training; counseling; recreational activities; dormitory logs; health (dental, medical, mental health, and drug testing records); administrative records covering data pertaining to enrollment allowances and allotments; leave records; Student Profile (ETA-640); and Center Standards Officer's disciplinary records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Subtitle C of Title I of the Workforce Investment Act of 1998, 29 U.S.C. 2881 et seq. PURPOSE(S): These records are maintained to ensure that all appropriate documents of the student's stay in Job Corps (covering application to placement and/or termination) are retained and are available to those officials who have a legitimate need for the information in performing their duties and to serve the interests and needs of the students in accordance with 29 U.S.C. 2881 et seq. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF THE SUCH USES: These records and information in these records may be used when relevant, necessary, and appropriate: a. To disclose photographs and student identities, with appropriate consent, to the news media, for the purpose of promoting the merits of the program. b. To disclose information, giving the summary of a student's academic and vocational achievement and general biographical information, to placement and welfare agencies, prospective employers, school or training institutions to assist in the employment of a student. c. To disclose information to State and Federal law enforcement agencies or other government investigators to assist them in locating a student and/or his or her family. d. To disclose information to appropriate Federal, State, and local agencies which have law enforcement jurisdiction over students (which includes probation or parole officers) and/or the property on which the center is located, if the agency determines by careful review that the records or information are both relevant and necessary to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity, and that the use of such records or information is for a purpose that is compatible with the purposes for which the agency collected the records. e. To disclose all or any information to parents/guardians regarding students under the age of 18 for performance of parental rights and responsibilities. f. To disclose information to Job Corps health consultants; Job Corps Center Review Board members (in appropriate disciplinary cases); State, county, and local health services personnel; family planning agencies; and physicians (public or private) to whom a student is referred for diagnosis or to receive treatment to assure continuance of proper health care, or notification and contact tracking for communicable disease control. g. To disclose to state and local health departments all cases of infection or disease that are required to be reported to them in accordance with state and local laws. This disclosure shall be made by the Center Director. Note: Center physicians shall deal with all cases of communicable diseases in accordance with Job Corps directives based on current recommendations of the Center for Disease Control of the Department of Health and Human Services. h. To disclose information to State and local health departments regarding infected persons who are unwilling to notify their contacts at the center for the purpose of enabling the counseling of contacts. i. To disclose information to medical laboratories necessary in identifying specimens for the purpose of testing. j. To disclose information to social service agencies in cases of a student's termination in order to provide services such as Medicaid, housing, finance, and placement. k. To disclose information to the Army Finance Center, Fort Benjamin Harrison, Indiana, to pay student allowances and maintain and dispose of their pay records. l. To disclose information to Federal, State, and local agencies and to community-based organizations for the operation of experimental, research, demonstration, evaluation and pilot projects authorized under sections 156 or 169 of the Workforce Innovation and Opportunity Act, 29 U.S.C. 3206 or 3224, except that in the case of a research project, the researcher shall guarantee to protect the anonymity of all staff and students involved in any presentation of the results of such study. m. To disclose information to contractors and agencies that operate centers or have Outreach Admissions and Placement (OAandP) issues which demonstrate a legitimate need for the information to enable them to properly administer their responsibilities in the Job Corps program. n. To disclose to the Selective Service system names, social security number, date of birth, and address of students, to ensure registration compliance for eligible applicants applying for Job Corps training benefits. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by name, social security number, and date of student entry. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Job Corps centers will maintain records of terminated students for a period of 3 years unless custodianship is extended or terminated, for administrative reasons, by the regional office. Counseling records are retained on the Job Corps center for 6 months after student's termination, after which they are destroyed. After termination, a summary or copy of the counseling record is placed in the health record. After 3 years, centers will retire the records to the appropriate Federal Records center. Students' records are subject to destruction 75 years from the birth date of the youngest student's record contained in a GSA records retirement box, with the disposal authority being NC 369-76-2, item 59. [ Note: Centers will send a copy of the SF 135-135 A (transmittal and receipt form) to the appropriate Job Corps regional office, after they have received the accession number from the appropriate Federal Records Center. In the event of a student's death, the student's entire personnel record shall be sent to the U.S. Department of Labor Job Corps National Health Office within 10 days of date of student's death. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Job Corps, U.S. DOL/ETA, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from outreach/screening and placement contractors; Job Corps centers; Job Corps students; employment services; parole officers; State and local law enforcement agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. CENTRAL—DOL Central Systems of Records DOL/CENTRAL-1 SYSTEM NAME: Correspondents with the Department of Labor. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: At the offices of each component agency within the U.S. Department of Labor, including national, regional, and contractor offices, and at the offices of call centers serving the Department including the Department's national call center currently located at the contractor's site in Chantilly, Virginia. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual correspondents with the various components of the Department who contact, by telephone, U.S. Mail or other mail/delivery service, online, email, or phone bank, components within the Department for various reasons such as, but not limited to, requests for information, brochures, requests for compliance assistance, requests to subscribe to message boards, and/or to use Web site based programs. It includes callers to the Department's call center and contractors providing mail and public information services to the Department. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains comments by, or requests from, individuals and information necessary to satisfy requests for information or brochures, requests for compliance assistance, requests to subscribe to message boards, or email management systems, and/or to use Web site based programs. It includes information received from callers to the Department's call centers. Depending on the nature of the request, the file may include (but is not limited to) the following information regarding individuals who have contacted the Department: name, title, mailing address, telephone and fax number, email address, area of interest, and other information necessary to respond to a request. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): To enhance information exchange by improving the availability of Departmental component information on automated systems; to facilitate sending information on compliance assistance to correspondents; to use Web site based programs; to provide usage statistics associated with the Department's public access Internet site; and to provide a framework from which to select an unbiased sample of individuals for surveys. Among other things, maintaining the names, addresses, etc. of individuals requesting data/publications will streamline the process for handling subsequent inquiries and requests by eliminating duplicative gathering of mailing information, data, and material on individuals who correspond with the Department. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name, telephone or fax number (including the telephone number from which the individual dials), email address or other identifying information in the system. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with General Records Schedule 14 item 1., current correspondent information files are updated as necessary and are destroyed after three months. SYSTEM MANAGER(S) AND ADDRESS: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from correspondents with the relevant component agency within the Department. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/CENTRAL-2 SYSTEM NAME: Registrants for Department of Labor Events and Activities. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: At the offices of each component agency within the Department of Labor, including national, regional and contractor offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual correspondents with the various components of the Department who contact, by telephone, fax, U.S. Mail or other mail/delivery services, on-line, or email, components within the Department to register for conferences, events, activities, seminars, special interest Web sites, and programs. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains information necessary to satisfy requests by individuals to register for Department conferences, events, activities, seminars, programs and special interest Web sites, including their requests for special accommodations and items such as meal preferences. Depending on the nature of the request, the file may include (but is not limited to) the following information on the individuals who have contacted the Department: name, title, mailing address, telephone and fax number, and email address. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): To permit persons to register, by mail, telephone, fax, email and on-line, for Departmental conferences, events, activities, seminars, special interest Web sites, and programs; to enhance information exchange by improving the availability of Departmental component information on automated systems; to provide a framework from which to select an unbiased sample of individuals for surveys; and to maintain the names, addresses, etc. of individuals who register for conferences and seminars. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, a record from this system of records may be disclosed to private entities and/or State or other Federal agencies that co-sponsor or have a statutory interest in the subject of a particular conference or Web site. A record from this system may be disclosed to hotels, conference centers, caterers, interpreters and other entities that provide services for the purpose of holding the conferences and seminars, including services to persons with disabilities. The names and business addresses of attendees may be disclosed to conference attendees and/or the public, where appropriate. Records also may be disclosed where required by law. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: By name, telephone or fax number (including the telephone number from which the individual dials), email address or other identifying information in the system. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with General Records Schedule 14, Item 1, current correspondent information files are updated as necessary and are destroyed three months after the conclusion of event related activities. SYSTEM MANAGER(S) AND ADDRESS: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Correspondents with the relevant component agency within the Department. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/CENTRAL-3 SYSTEM NAME: Internal Investigations of Harassing Conduct. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Records on covered individuals are located at the Department of Labor, Office of the Assistant Secretary for Administration and Management and with respective agency Equal Employment Opportunity (EEO) Managers in the national office. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former Department employees, Department interns, or other such agents of the Department, nationwide, who have filed a complaint or report of harassment, or have been accused of harassing conduct under the Department's Policy to Prevent Harassing Conduct in the Workplace (the Policy). CATEGORIES OF RECORDS IN THE SYSTEM: The system contains all documents related to a complaint or report of harassment, which may include the complaint, statements of witnesses, reports of interviews, investigators and agency EEO manager's findings and recommendations, final decisions and corrective action taken, and related correspondence and exhibits. Note: Records compiled by the Office of Inspector General in its investigations of harassing conduct are covered by its own system of records, entitled DOL/OIG-1, and are not part of this system of records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 44 U.S.C. 3101. PURPOSE(S): These records are maintained for the purpose of conducting internal investigations into allegations of harassment brought against Department employees and for taking appropriate action in accordance with the Department's Policy. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses contained in the General Prefatory Statement to this document, disclosure of information from this system of records regarding the status of any investigation that may have been conducted may be made to the party who was subject to the harassment and to the alleged harasser when the purpose of the disclosure is both relevant and necessary and is compatible with the purpose for which the information was collected. Note: Records compiled under the Policy which subsequently become part of the investigation record in an EEO complaint may be disclosed to the complainant if the Civil Rights Center (CRC) determines that the records are relevant and necessary with respect to adjudicating the EEO complaint, when such disclosure is compatible with the purpose for which the information was collected. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: These records are indexed by the name of the alleged victim(s) and/or the name of the individual accused of harassing conduct. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: These records are maintained for four years from the date that the investigation is closed. SYSTEM MANAGER(S) AND ADDRESS: Respective agencies' EEO managers, U.S. Department of Labor, 200 Constitution Ave. NW., Suite N-4123, Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Individual complainants; agency EEO Managers; supervisors; management officials; employee relations staff; witness statements; Solicitor's Office staff; CRC staff, and summary reports on harassing conduct complaints. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigative material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of the material would reveal the identity of a source who furnished information to the Government with an express promise that the identity of the source would be held in confidence. DOL/CENTRAL-4 SYSTEM NAME: Department of Labor Advisory Committees Members Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Offices in various components within the U.S. Department of Labor, at the Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210, or other Department offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Present and former members of advisory committees established by the Department, and candidates for a position on an advisory committee. CATEGORIES OF RECORDS IN THE SYSTEM: Records contained in this system are biographical information of individuals who are or have been members, or are being considered for membership on the committees. The records also include the biographical information regarding individuals who have been nominated for membership on advisory committees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The records are used to ensure that all appropriate personal records of advisory committee members, and nominees, are retained and are available for official use. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, information in these records may be disclosed to the General Services Administration when necessary to comply with the Federal Advisory Committee Act. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by member name, nominee name, committee name, or via identification number if electronically maintained. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: After a committee term ends, its records are transferred to the National Archives and Records Administration for permanent retention. SYSTEM MANAGER(S) AND ADDRESS: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system relates to individual members of the committee and those persons making nominations to the committee. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/CENTRAL-5 SYSTEM NAMES: Privacy Act/Freedom of Information Act Requests File System. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: a. Departmental Offices in Washington, DC; b. Regional offices of the Department. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have submitted Privacy Act and Freedom of Information Act requests under (5 U.S.C. 552a and 552). CATEGORIES OF RECORDS IN THE SYSTEM: This system contains initial requests under the Acts, responses, and related documents. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Privacy Act of 1974 (5 U.S.C. 552a); the Freedom of Information Act (5 U.S.C. 552); and 5 U.S.C. 301). PURPOSE(S): This system of records is maintained for various reasons as follows: a. To process individuals' requests made under the Privacy Act and Freedom of Information Ac [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/fr%3A2016-09510. Public record. Not legal advice.