# Sambrano v. United Airlines Inc

> District Court, N.D. Texas · December 18, 2023

URL: https://www.frixlaw.com/law-library/cases/10671449

## Case

- **Court:** District Court, N.D. Texas
- **Decided:** December 18, 2023
- **Opinion:** 100trialcourt
- **Cited by:** 0 later opinions in the Frix Law Library

## Citator (automated)

- No negative treatment found by the automated citator. That is not the same as a confirmation that the case is good law; read the citing cases.
- Full citator and citing cases: https://www.frixlaw.com/law-library/cases/10671449

## How later opinions describe it (automated extraction)

- applying estoppel because the plaintiff first argued that one defendant was the manufacturer of the product at issue and then later argued a different defendant was the manufacturer

## Opinion text

UNITED STATES DISTRICT COURT
FOR THE NORTHERN DISTRICT OF TEXAS
FORT WORTH DIVISION

DAVID SAMBRANO, ET AL.,

Plaintiffs,

v. No. 4:21-cv-1074-P

UNITED AIRLINES, INC.,

Defendant.
OPINION & ORDER
Before the Court is United’s Renewed Motion for Partial Dismissal
of Plaintiffs’ Second Amended Complaint and Motion to Transfer Venue.
ECF Nos. 209, 216. Having considered the Motions, the Court finds that
United’s Motion to Dismiss should be and is hereby GRANTED in part.
United’s Motion to Transfer Venue is DENIED.
BACKGROUND
Plaintiffs are employed by United in a range of different roles and
bring claims arising from United’s COVID-19 vaccine mandate policy.
On August 6, 2021, United announced that it would require all
employees to get a COVID-19 vaccine. To that end, United mandated
that employees be vaccinated by September 27, 2021. United employees
could request an exemption from the mandate for religious or medical
reasons, but not both. Ms. Hamilton, Ms. Kincannon, Ms. Medlin, and
Mr. Burk requested religious exemptions; Ms. Jonas and Mr. Rains
requested medical exemptions; and Mr. Sambrano and Mr. Castillo
requested both religious and medical exemptions, but only Mr.
Sambrano’s religious exemption and Mr. Castillo’s medical exemption
were accepted.
In November 2021, United placed unvaccinated employees who
received accommodations on indefinite unpaid leave. Some remained on
unpaid leave until March 28, 2022; others were permitted to return to
work provided they wear a mask and submit regular COVID-19 test
results. Plaintiffs sued on September 21, 2021, alleging employment
discrimination and retaliation on behalf of themselves and other
similarly situated employees. Plaintiffs say United violated the
Americans with Disabilities Act (“ADA”) and Title VII of the Civil Rights
Act of 1964 (“Title VII”) by refusing to provide reasonable medical and
religious accommodations and by retaliating against them for engaging
in a protected activity (i.e., requesting an exemption). After two years,
an appeal to the Fifth Circuit, and hundreds of filings, United filed the
instant Motion to Dismiss in September 2023.
LEGAL STANDARD
Rule 12(b)(6) allows a defendant to move to dismiss an action if the
plaintiff fails to state a claim upon which relief can be granted. See FED.
R. CIV. P. 12(b)(6). In evaluating a Rule 12(b)(6) motion, the court must
accept all well-pleaded facts as true and view them in the light most
favorable to the plaintiff. See Inclusive Cmtys. Project, Inc. v. Lincoln
Prop. Co., 920 F.3d 890, 899 (5th Cir. 2019) (quoting Campbell v. Wells
Fargo Bank, N.A., 781 F.2d 440, 442 (5th Cir. 1986)). “Further, ‘all
questions of fact and any ambiguities in the controlling substantive law
must be resolved in the plaintiff’s favor.’” Id. (quoting Lewis v. Fresne,
252 F.3d 352, 357 (5th Cir. 2001)). However, courts are not bound to
accept as true legal conclusions couched as factual allegations. See In re
Ondova Ltd., 914 F.3d 990, 993 (5th Cir. 2019) (quoting Papasan v.
Allain, 478 U.S. 265, 286 (1986)). The well-pleaded facts must permit
the court to infer more than the mere possibility of misconduct. See Hale
v. King, 642 F.3d 492, 499 (5th Cir. 2011) (quoting Ashcroft v. Iqbal, 556
U.S. 662, 678 (2009)). That is, the complaint must allege enough facts to
move the claim across the line from conceivable to plausible. See Turner
v. Pleasant, 663 F.3d 770, 775 (5th Cir. 2011) (quoting Bell Atl. Corp. v.
Twombly, 550 U.S. 544, 570 (2007)). Determining whether the
plausibility standard has been met is a “context-specific task that
requires the reviewing court to draw on its judicial experience and
common sense.” Id. (quoting Iqbal, 556 U.S. at 663–64).
ANALYSIS
United asserts six arguments in its Motion to Dismiss. First, United
argues the Court should dismiss three Plaintiffs’ Title VII failure-to-
accommodate claims, arguing (1) Hamilton and Castillo have not
sufficiently alleged that they suffered an adverse employment action, (2)
United’s accommodation for Hamilton, Castillo, and Jonas was
reasonable as a matter of law, and (3) Hamilton, Castillo, and Jonas
should be estopped from arguing the accommodation was unreasonable.
Second, United argues Jonas and Rains’s ADA claims should be
dismissed because they have not shown they have a disability within the
meaning of the ADA. Third, United argues all Plaintiffs’ retaliation
claims under Title VII and the ADA should be dismissed because (1) they
did not engage in a protected activity by seeking an accommodation, and
(2) United’s accommodations were not retaliatory. Fourth, United
argues (1) Medlin, Rains, and Castillo’s claims are time-barred in full or
in part, (2) All Plaintiffs’ retaliation claims are beyond the scope of their
EEOC charge, and (3) Jonas’s Title VII claim is beyond the scope of her
EEOC charge. Fifth, United asks the Court to dismiss all Plaintiffs’
standalone “interactive process” claims. Sixth, United argues all
Plaintiffs’ request for a permanent injunction should be dismissed as
moot. The Court addresses each argument in turn.
The Court agrees with United that (1) Hamilton and Castillo have
not suffered an adverse employment action, (2) United did not retaliate
against Plaintiffs for seeking an accommodation, (3) Medlin, Rains, and
Castillo’s claims are time-barred in full or in part, and (4) Jonas’s Title
VII claim is beyond the scope of her EEOC charge.
A. Title VII Failure-to-Accommodate Claims
First, United argues that the Court should dismiss Hamilton,
Castillo, and Jonas’s Title VII failure-to-accommodate claims. United
advances three arguments: (1) Hamilton and Castillo failed to
adequately allege a materially adverse—or more than de minimis—
employment action to state a prima facie claim; (2) even if all three
Plaintiffs state prima facie claims, masking and testing is a reasonable
accommodation as a matter of law; and (3) all three Plaintiffs should be
estopped from arguing that United’s masking and testing protocol is
unreasonable because they began this litigation by asking for a masking
and testing option instead of indefinite unpaid leave.
1. Castillo and Hamilton do not allege more than a de minimis
adverse employment action.
United argues that Hamilton and Castillo failed to allege an adverse
employment action under Title VII that is either “material” or “more
than de minimis.” ECF No. 209 at 9. United argues that an adverse
employment action must be “material,” while Plaintiffs argue that it
need only be more than de minimis. See ECF Nos. 209 at 9; 213 at 7. As
the Parties endorse different standards, the Court starts by clarifying
which applies.
In the Fifth Circuit, courts “analyze[] a Title VII claim for a failure
to accommodate religious observances under a burden-shifting
framework akin to the McDonnell Douglas Corp. v. Green, 411 U.S. 792
(1973), burden-shifting framework.” Davis v. Fort Bend Cnty., 765 F.3d
480, 485 (5th Cir. 2014). “The employee must first establish a prima
facie case of religious discrimination.” Id. (citing Antoine v. First
Student, Inc., 713 F.3d 824, 831 (5th Cir. 2013)). “If she does, the burden
shifts to the defendant to demonstrate either that it reasonably
accommodated the employee, or that it was unable to reasonably
accommodate the employee’s needs without undue hardship.” See id.
(citations omitted). To establish a prima facie case of religious
discrimination under Title VII, the plaintiff must present evidence that
“(1) she held a bona fide religious belief, (2) her belief conflicted with a
requirement of her employment, (3) her employer was informed of her
belief, and (4) she suffered an adverse employment action for failing to
comply with the conflicting employment requirement.” Id. (citation
omitted).
As to the fourth element of the prima facie case, the Fifth Circuit in
Hamilton v. Dall. Cnty. explained that a plaintiff plausibly alleges Title
VII discrimination by showing discrimination in hiring, firing,
compensation, or the “terms, conditions, or privileges” of her
employment. 79 F.4th 494, 502 (5th Cir. 2023) (citing 42 U.S.C. § 2000e-
2(a)(1)). A plaintiff need not show an “ultimate employment decision.”
Id. Hamilton left “for another day the precise level of minimum
workplace harm a plaintiff must allege on top of showing discrimination
in one’s terms, conditions, or privileges of employment.” Id. at 505
(internal quotations omitted). But Hamilton made clear that “Title VII
[] does not permit liability for de minimis workplace trifles.” Id. at 505.
Hamilton involved a sex-discrimination claim brought by female
detention service officers against the Dallas County Sheriff’s
Department. See id. at 497. The department gave its detention service
officers two days off each week, and used a sex-based policy to determine
which two days an officer could pick. See id. Only men could select full
weekends off—women could not. See id. The Complaint alleged that this
sex-based system discriminated against the officers in the “terms,
conditions, or privileges of employment.” Id. at 504. The department
argued that the plaintiffs had not suffered an actionable “adverse
employment action” for purposes of a Title VII claim. See id. The
department argued that to prove an adverse employment action, a
plaintiff should be required to show—in addition to discrimination with
respect to the “terms, conditions, or privileges of employment”—a
“materially adverse employment action,” a “tangible employment
action,” or an “objective material harm.” Id. (emphasis added).
Ultimately, the Fifth Circuit held that “whatever standard we might
apply,” whether it be a “de minimis” standard or a “materiality”
standard, “it is eminently clear that the Officers’ allegations would
satisfy it at the pleading stage.” Id. at 505. As the Fifth Circuit noted:
“It’s that simple. At the pleading stage, these allegations are sufficient
to state a claim under Title VII.” Id. Thus, the Fifth Circuit left district
courts with little guidance as to the minimum workplace harm a
plaintiff must show to state a prima facie discrimination claim.
The Fifth Circuit clarified the Hamilton standard in Harrison v.
Brookhaven Sch. Dist., explaining that:
Title VII does not permit liability for de minimis workplace trifles.
Thus, Harrison must allege not only an adverse action, but
something more than a de minimis harm borne of that action.
This is often referred to as the “materiality” half of the analysis
. . . . To “discriminate” reasonably sweeps in some form of an
adversity and a materiality threshold. It prevents the undefined
word “discrimination” from commanding judges to supervise the
minutiae of personnel management. It ensures that a
discrimination claim involves a meaningful difference in the
terms of employment and one that injures the affected employee
. . . . But we take these innovations to be shorthand for the
operative words in the statute and otherwise to incorporate a de
minimis exception to Title VII. But de minimis means de minimis,
and shorthand characterizations of laws should not stray.
82 F.4th 427, 431–32 (5th Cir. 2023) (cleaned up) (internal citations and
quotations omitted). In other words, the “de minimis” and “materiality”
standards are one and the same. Materiality is a shorthand
characterization of the well-established de minimis standard, which
“has roots that stretch to ancient soil.” Id. at 423. And thus, courts must
give the de minimis standard its familiar meaning—“de minimis non
curat lex (the law does not take account of trifles).” Id. Accordingly, a
plaintiff alleges an adverse employment action if she alleges more than
de minimis discrimination in the terms, conditions, or privileges of
employment.
Harrison paints a clear picture of the de minimis standard in action.
In Harrison, plaintiff LaRenda Harrison, a black female educator and
school administrator, sued the school district for promising and then
refusing to pay for her to attend a training program for prospective
superintendents. Id. at 428. The only element of her claim at issue was
whether she suffered an adverse employment action. Id. at 429. The
court held that Harrison “alleges more than a de minimis injury inflicted
on her by the School District’s adverse action: the personal expenditure
of approximately $2,000.” Id. at 432. The Court explained that this “is
not a de minimis out-of-pocket injury, particularly when that expense
was originally promised to be paid by someone else.” Id. Thus, the court
concluded that “Harrison’s injury clears the de minimis threshold.” Id.
Having clarified the applicable standard, the Court must now ask if
Hamilton and Castillo suffered more than a de minimis adverse
employment action. Hamilton and Castillo allege that the masking and
testing protocol “altered the conditions and terms of [their]
employment.” ECF No. 213 at 7–8. Specifically, they allege they were
required to “provide regular COVID-19 test results,” their workstations
were sprayed with Lysol “making it hard for [them] to breathe,” they
were “needlessly banished to eat outdoors,” and they were required to
“wear an N-95 respirator” as opposed to a KN-95 or cloth mask. ECF No.
156 at 27, 29. These, just as any personnel-management decisions, may
have altered Hamilton and Castillo’s terms, conditions, and privileges
of employment. But unlike the $2,000 out-of-pocket expenditure in
Harrison or the inability to take weekends off in Hamilton, the
requirement to eat in designated areas, wear an FDA-approved mask at
work, and submit COVID-19 test results do not clear the de minimis
threshold.
To be sure, an injury need not be an “economically adverse
employment action[]” to satisfy the de minimis threshold. Harrison, 82
F.4th at 430. But the de minimis standard prevents judges from
supervising the “minutiae of personnel management.” Id. at 431. The
COVID-19 pandemic was a once in a century event, unprecedented in
the modern era. If the de minimis standard excludes any workplace
harm, surely it prevents judges from supervising a company’s decisions
regarding how employees’ workspaces are sanitized, where employees
take lunch, how often they submit COVID-19 test results, and the type
of masks they wear. Employers across the country imposed these
requirements in response to the COVID-19 pandemic, and trial courts
should not be in the business of scrutinizing these details of personnel
management in such extraordinary circumstances. De minimis non
curat lex. The law does not take account of trifles.
Undoubtedly, Hamilton broadened the scope of Title VII from the
previous “ultimate employment decision” test. See Hamilton, 79 F.4th
at 497. In this regard, Hamilton brought the Fifth Circuit in line with
Title VII’s text and the approach taken by other circuits. See id. at 497,
504 n.62. And this Court will not expand the Hamilton standard into the
sphere of these workplace trifles, absent clear direction from the Fifth
Circuit. If such claims are allowed to survive at this stage, district courts
would become “super-personnel departments.” Eyob v. Mitsubishi
Caterpillar Forklift Am., Inc., 745 F. App’x 209, 214 (5th Cir. 2018)
(citing Riser v. Target Corp., 458 F.3d 817, 821 (8th Cir. 2006)). The
Court is disinclined to so broaden the judiciary’s role here.
Plaintiffs also argue United’s initial decision to terminate Castillo
and put Hamilton on unpaid leave constituted more than de minimis
adverse employment actions, even though these decisions were never
carried out. The Court disagrees. Hamilton and Castillo were never
terminated or placed on unpaid leave. They never changed jobs or lost
any pay, benefits, or opportunities. Thus, their “terms, conditions, or
privileges” of employment were unaffected by United’s unrealized
decisions. Plaintiffs argue that these were “ultimate employment
decisions,” borrowing a phrase from the Fifth Circuit’s pre-Hamilton
standard. See ECF No. 213 at 7 (“The fact that this lawsuit forced United
to walk back portions of its universal unpaid-leave plan does not erase
United’s previous ultimate decisions, which harmed Plaintiffs.”). Setting
aside the question of whether an unrealized decision would have passed
the Fifth Circuit’s prior test, the Court must apply the Hamilton test—
the test that tethers the Court’s analysis to the text of Title VII, asking
whether a plaintiff has pled discrimination in “hiring, firing,
compensation, or the ‘terms, conditions, or privileges’” of employment.
Hamilton, 79 F.4th at 497. Hamilton and Castillo were not fired, their
compensation was not changed, and United’s unpaid leave policy did not
affect these Plaintiffs’ terms, conditions, or privileges of employment.
Plaintiffs nonetheless cling to the Fifth Circuit’s outdated test because
an ultimate employment “decision” was made, just not carried out. This
argument is unavailing.
On the other hand, other employees who were actually placed on
indefinite unpaid leave clearly suffered more than a de minimis adverse
employment action—being deprived of their livelihood until such time
as United saw fit for them to return to work. The same could be said for
employees who lost responsibilities or were forced to change jobs. United
does not argue—nor could it successfully—that these Plaintiffs do not
satisfy the de minimis threshold. But Hamilton and Castillo, who were
never terminated or placed on unpaid leave, do not clear this hurdle.
The Court finds that Hamilton and Castillo have not established an
essential element of their prima facie case because they were not subject
to more than a de minimis adverse employment action. Accordingly,
Hamilton and Castillo’s failure-to-accommodate claims are
DISMISSED with prejudice.
2. The Court declines to prematurely assess whether United’s
masking and testing protocol is a reasonable accommodation.
Next, United argues that the Court should dismiss Hamilton,
Castillo, and Jonas’s failure-to-accommodate claims because masking
and testing is a reasonable accommodation as a matter of law. The Court
disagrees. “Whether an accommodation is reasonable is a question of
fact.” Antoine, 713 F.3d at 830–31 (citing Turpen v. Mo.-Kan.-Tex. R.R.
Co., 736 F.2d 1022, 1026 (5th Cir.1984)) (“We must uphold the district
court’s factual determinations on the interlocking issues of ‘reasonable
accommodation’ and ‘undue hardship’ unless they appear clearly
erroneous.”)); see also EEOC v. Universal Mfg. Corp., 914 F.2d 71, 73
(5th Cir. 1990) (“We need not embark on a long discussion of what is or
is not ‘reasonable’ accommodation. Ordinarily, questions of
reasonableness are best left to the fact finder.”). Thus, whether an
accommodation is reasonable is a fact-specific inquiry best left to the
factfinder. Accordingly, the Court declines to dismiss Hamilton, Castillo,
Jonas’s failure-to-accommodate claim at the motion to dismiss stage.
3. Plaintiffs are not estopped from arguing United’s masking and
testing protocol is unreasonable.
Finally, United argues that Hamilton, Castillo, and Jonas should be
estopped from arguing that United’s masking and testing protocol was
an unreasonable accommodation. Specifically, United believes the
doctrine of judicial estoppel and “commonsense equitable principles”
preclude these Plaintiffs from arguing the protocol was unreasonable
because they “started out in this litigation by demanding masking and
testing as an accommodation.” See ECF No. 209 at 15 (citing ECF No. 6
at 19). This argument has certain intuitive merit, as Hamilton, Castillo,
and Jonas, in initially seeking a temporary restraining order, argued
“there are a host of reasonable accommodations that are not unduly
burdensome, including: mask wearing . . . or periodic COVID-19
testing.” ECF No. 6 at 19. The Court nevertheless remains unpersuaded.
The doctrine of judicial estoppel is equitable in nature and can be
invoked by a court to prevent a party from asserting a position
inconsistent with a position they asserted in a prior proceeding. See Reed
v. City of Arlington, 650 F.3d 571, 573–74 (5th Cir. 2011) (en banc). In
determining whether to apply judicial estoppel, courts primarily look for
the presence of the following criteria: “(1) the party against whom
judicial estoppel is sought has asserted a legal position which is plainly
inconsistent with a prior position; (2) a court accepted the prior position;
and (3) the party did not act inadvertently.” Id. at 574 (citations
omitted). Judicial estoppel “is not governed by inflexible prerequisites
or an exhaustive formula for determining its applicability, and
numerous considerations may inform the doctrine’s application in
specific factual contexts.” Love v. Tyson Foods, Inc., 677 F.3d 258, 261
(5th Cir. 2012) (internal citations omitted) (cleaned up). But “[t]he
presence of one or more of these elements does not mandate the
invocation of judicial estoppel.” U.S. ex rel. Long v. GSDMIdea City,
LLC, 798 F.3d 265, 272 (5th Cir. 2015) (“Because judicial estoppel is
equitable in nature, trial courts are not required to apply it in every
instance that they determine its elements have been met.”). Rather,
courts should determine if applying judicial estoppel is appropriate “in
light of the specific facts of each case and the doctrine's purpose of
‘protect[ing] the integrity of the judicial process.’” Id. at 272.
Focusing on the first criterion, Plaintiffs persuasively argue that the
“[t]he issue here is not masking and testing in the abstract,” but the
specific masking and testing protocol United adopted. ECF No. 213 at 6.
Hamilton, Castillo, and Jonas do not assert a “plainly inconsistent”
position by later objecting to the specific protocol implemented by
United. See generally Hall v. GE Plastic Pac. PTE Ltd., 327 F.3d 391,
396 (5th Cir. 2003) (applying estoppel because the plaintiff first argued
that one defendant was the manufacturer of the product at issue and
then later argued a different defendant was the manufacturer); United
States v. Holy Land Found. for Relief & Dev., No. 3:04-cr-240-G, 2007
WL 1308383, at *1 (N.D. Tex. May 4, 2007) (Fish, J.) (applying estoppel
because the government first argued that documents were in its
possession and then later argued that the documents were not in its
possession). Accordingly, the Court declines to exercise its equitable
discretion to estop these plaintiffs from arguing United’s specific
masking and testing protocol was unreasonable.
B. ADA Failure-To-Accommodate Claims
Second, United argues that the Court should dismiss Jonas and
Rains’s failure-to-accommodate claim under the ADA because they have
failed to sufficiently allege that they have a disability. To prevail on an
ADA failure-to-accommodate claim, a plaintiff must show: (1) the
plaintiff is a qualified individual with a disability; (2) the disability and
its consequential limitations were known by the covered employer; and
(3) the employer failed to make reasonable accommodations for such
known limitations. See Milteer v. Navarro Cnty., Tex., 652 F. Supp. 3d
754, 762 (N.D. Tex. 2023) (citing Feist v. La., Dep’t of Just., Off. of the
Atty. Gen., 730 F.3d 450, 452 (5th Cir. 2013)).
The ADA defines a “disability” as (a) a physical or mental
impairment that substantially limits one or more major life activities,
(b) a record of such an impairment, or (c) being regarded as having such
an impairment. Id. at 762 (citing 42 U.S.C. § 12102(1)). The ADA
Amendments Act of 2008 requires the Court to interpret the term
“substantially limits” as broadly as possible. Id. (citing 42 U.S.C. §
12102(4)(A)–(B)). “[M]ajor life activities include, but are not limited to,
caring for oneself, performing manual tasks, seeing, hearing, eating,
sleeping, walking, standing, lifting, bending, speaking, breathing,
learning, reading, concentrating, thinking, communicating, and
working.” 42 U.S.C. § 12102(2)(A).
Here, Jonas and Rains allege that they have disabilities within the
meaning of the ADA. Jonas alleges that she has a “severe allergy
disability.” ECF No. 156 at 30. Jonas “cannot take medicines such as
penicillin and has severe reactions to foods such as eggs and materials
such as wool.” Id. She must “tak[e] allergy medications each day and
constantly carry[] a rescue inhaler and epi-pen with her in case she
comes into contact with an environmental trigger.” Id. Rains alleges that
he has a “hereditary heart disease as well as heart stents and a repaired
aorta” and a “history of allergic reactions—including anaphylaxis.” Id.
at 34–35.
At this stage, the Court must accept all well-pleaded facts as true,
view them in the light most favorable to Plaintiffs, and resolve all
questions of fact and ambiguities in the substantive law in Plaintiffs’
favor. See Inclusive Cmtys. Project, 920 F.3d at 899. Assuming Jonas and
Rains’s allegations are true, the Court may infer that these “severe
allergies” substantially limit a major life activity. In Jonas’s case,
carrying an epi-pen implies that an encounter with an allergen carries
a risk of life-threatening allergic reactions (most commonly
anaphylaxis). During such an episode, it can be inferred that eating,
speaking, breathing, thinking, communicating, or working may be
substantially limited. These are all major life activities. See 42 U.S.C. §
12102(2)(A). Likewise, Rains’s allegation that he has a history of
anaphylaxis similarly implies that these major life activities would be
limited during an anaphylactic episode. Thus, resolving all questions of
fact in Plaintiffs’ favor, the Court concludes that Jonas and Rains have
sufficiently pleaded disabilities within the meaning of the ADA—at least
at the motion to dismiss stage.
C. Title VII and ADA Retaliation Claims
Third, United argues that the Court should dismiss all Plaintiffs’
retaliation claims. Specifically, United advances two arguments: (1) all
Plaintiffs have failed to show they engaged in a protected activity by
seeking an accommodation, and (2) all Plaintiffs have failed to show that
United retaliated against them for seeking an accommodation.
1. Plaintiffs engaged in a protected activity by seeking medical and
religious accommodations.
Title VII and the ADA prohibit retaliation against an individual for
engaging in a protected activity. See 42 U.S.C. §§ 2000e-3(a), 12203(a).
In the Fifth Circuit, the court “applies the same analysis to ADA and
Title VII retaliation claims.” Seaman v. CSPH, Inc., 179 F.3d 297, 301
(5th Cir. 1999). To state a Title VII retaliation claim, the plaintiff must
allege facts that tend to establish: “(1) that she engaged in activity
protected by Title VII, (2) that an adverse employment action occurred,
and (3) that a causal link existed between the protected activity and the
adverse action.” Gee v. Principi, 289 F.3d 342, 345 (5th Cir. 2002)
(cleaned up). An employee has engaged in a protected activity when she
has (1) “‘opposed any practice made an unlawful employment practice’
by Title VII” (the opposition clause) or (2) “‘made a charge, testified,
assisted, or participated in any manner in an investigation, proceeding,
or hearing’ under Title VII” (the participation clause). Douglas v.
DynMcDermott Petrol. Operations Co., 144 F.3d 364, 372 (5th Cir. 1998)
(citing 42 U.S.C. § 2000e–3(a)).
Here, Plaintiffs base their retaliation claims on the theory that they
“engaged in protected activity when they requested (or tried to request)
religious [or medical] accommodations from United’s vaccine mandate.”
See ECF No. 156 at 43, 45–46. United disagrees, arguing that Plaintiffs’
accommodation requests were not protected activities. See ECF No. 209
at 15. Specifically, United argues that Plaintiffs did not “oppose” any
unlawful employment practice by requesting an accommodation. See id.
In the context of the ADA, requesting a medical accommodation is a
protected activity that satisfies the first element of a retaliation claim.
See Jenkins v. Cleco Power, LLC, 487 F.3d 309, 317 (5th Cir.
2007) (holding an employee claiming retaliation for requesting
reasonable accommodations established a prima facie case of retaliation
under the ADA); see also Tabatchnik v. Cont’l Airlines, 262 Fed. App’x.
674, 676 (5th Cir. 2008) (per curiam) (“It is undisputed that making a
request for a reasonable accommodation under the ADA may constitute
engaging in a protected activity.”); Cooper v. AT&T Corp./Lucent Tech.,
No. SA97-CA-0628-OG, 1998 WL 1784223, at *7 (W.D. Tex. Oct. 22,
1998) (Mathy, M.J.), report and recommendation adopted sub nom.,
1998 WL 1978660 (W.D. Tex. Dec. 8, 1998) (Garcia, J.) (“[A]lthough a
person making [an accommodation] request might not literally ‘oppose’
discrimination or ‘participate’ in the administrative or judicial
complaint process, she is protected against retaliation for making the
request.”).
Likewise, under Title VII, at least one court in the Fifth Circuit has
held that a request for religious accommodation constitutes a protected
activity. See EEOC v. U.S. Steel Tubular Prod., Inc., No. 4:14-cv-02747,
2016 WL 11795815, at *16 (S.D. Tex. Aug. 4, 2016) (Harmon, J.). Indeed,
this is the EEOC’s view. The EEOC’s Compliance Manual states:
“[p]rotected oppositional conduct includes actions such as . . . requesting
reasonable accommodation for disability or religion.” EEOC Compl.
Man. § II-A(2)(e) (Aug. 2016); see also Fed. Express Corp. v. Holowecki,
552 U.S. 389, 399 (2008) (explaining that the EEOC’s compliance
manual “reflect[s] a body of experience and informed judgment to which
courts and litigants may properly resort for guidance.”).
Other courts that have considered this issue have adopted the
EEOC’s view. See, e.g., Lewis v. N.Y.C. Transit Auth., 12 F. Supp. 3d
418, 449 (E.D.N.Y. 2014) (Townes, J.) (holding Muslim employee’s
refusal to remove khimar and request for religious accommodation were
protected activities); Jenkins v. N.Y.C. Transit Auth., 646 F. Supp. 2d
464, 473 (S.D.N.Y. 2009) (Koeltl, J.) (holding Pentecostal bus driver’s
refusal to wear uniform and request for religious accommodation were
protected activities); Williams v. Wal–Mart Assocs. Inc., 2:12–CV–
03821–AKK, 2013 WL 979103, at *3 (N.D. Ala. Mar. 8, 2013) (Kallon,
J.) (“[R]equesting a religious accommodation and refusing to work due
to First Amendment religious exercise was [a] ‘protected activity.’”).
For the moment, resolving any ambiguities in the controlling law in
Plaintiffs’ favor, the Court assumes that Plaintiffs’ requests for medical
and religious accommodations constituted protected activities for
purposes of their retaliation claims.
2. United’s accommodations were not retaliatory.
But United next argues that even if Plaintiffs’ accommodation
requests were protected activities, Plaintiffs have failed to show that
United retaliated against them for seeking accommodations. See ECF
No. 209 at 13. The Court agrees.
As previously discussed, to state a Title VII retaliation claim, a
plaintiff must allege facts that tend to establish: “(1) that she engaged
in activity protected by Title VII, (2) that an adverse employment action
occurred, and (3) that a causal link existed between the protected
activity and the adverse action.” Gee, 289 F.3d at 345 (cleaned up). In
the retaliation context, an adverse employment action is one that might
dissuade a reasonable worker from engaging in a protected activity,
such as “making or supporting a charge of discrimination,” or in this
case, requesting a reasonable accommodation. Hernandez v. Yellow
Transp., Inc., 670 F.3d 644, 657 (5th Cir. 2012) (cleaned up); see also
Thompson v. N. Am. Stainless, LP, 562 U.S. 170, 174 (2011) (“Title VII’s
antiretaliation provision prohibits an employer from discriminating
against any of his employees for engaging in protected conduct.”); supra
Part (C)(1) (assuming requesting a reasonable medical or religious
accommodation is protected conduct). This analysis is the same under
both Title VII and the ADA. See Seaman, 179 F.3d at 301. To sustain a
retaliation claim, a plaintiff must point to “actions that would have been
materially adverse to a reasonable employee.” Burlington N. & Santa Fe
Ry. Co. v. White, 548 U.S. 53, 54 (2006). Thus, the question is whether
employees were treated materially worse than if they had not sought the
accommodation at all, such that they would be deterred from seeking an
accommodation. See id.
Here, assuming Plaintiffs engaged in a protected activity, Plaintiffs
still fail to satisfy the second element of a retaliation claim—they did
not suffer an adverse employment action. Plaintiffs argue that United
“retaliated against them by imposing unreasonable and unlawful
accommodations.” ECF No. 213 at 12. Specifically, Plaintiffs argue that
the looming possibility of being placed on indefinite unpaid leave was
itself an adverse employment action because the accommodation would
have dissuaded reasonable workers from seeking it in the first place. See
id. at 13. But it is undisputed that unvaccinated employees who did not
seek an accommodation were terminated for failing to comply with
United’s vaccine mandate. See ECF Nos. 209 at 14; 156 at 2. Thus, the
question is whether United’s indefinite unpaid leave policy would have
dissuaded a reasonable worker from seeking an accommodation, given
that failure get vaccinated or seek an accommodation would result in
termination. No reasonable worker would be deterred by United’s
unpaid leave policy from seeking an accommodation if they knew the
alternative was termination. Between these two choices, reasonable
employees would (and did) seek an accommodation to avoid termination.
To be sure, the choice between termination and indefinite unpaid
leave left many employees with no good options. But this is best
remedied by Plaintiffs’ failure-to-accommodate claims. If the Court
accepted Plaintiffs’ position that United “retaliated against them by
imposing unreasonable and unlawful accommodations,” any arguably
unreasonable accommodation could be said to “dissuade” workers from
seeking it. ECF No. 213 at 12. Every failure-to-accommodate claim
would also be a retaliation claim. The Court cannot allow the broad anti-
retaliation provisions of Title VII and the ADA to swallow up the
separate mandate that an employer reasonably accommodate its
employees.
The interpretive cannon lex specialis dictates that if two legal
provisions govern the same factual situation, the specific provision
overrides the general. See ANTONIN SCALIA & BRYAN GARNER, READING
LAW: THE INTERPRETATION OF LEGAL TEXTS 167 (2012) (“If there is a
conflict between a general provision and a specific provision, the specific
provision prevails.”). Title VII and the ADA must be interpreted so that
every word serves a purpose. Even if these statutes’ broad anti-
retaliation provisions covered Plaintiffs’ allegation that United’s unpaid
leave policy was unreasonable, Plaintiffs’ allegations are best governed
by the statutes’ mandate to reasonably accommodate. This is a separate
cause of action with separate elements, each of which Plaintiff must
prove to recover. To hold otherwise would erode the difference between
a failure-to-accommodate claim and a retaliation claim.
But even if Plaintiffs could show they suffered an adverse
employment action, Plaintiffs still fail to satisfy the third element of
their retaliation claim. Plaintiffs cannot show a causal connection
between the protected activity (seeking an accommodation) and the
adverse employment action (United’s unpaid leave policy). United’s
unpaid leave policy preceded Plaintiffs’ request for an accommodation,
so their request for an accommodation could not have “caused” the
unpaid leave policy to be instituted in retaliation for Plaintiffs engaging
in a protected activity. Cf. Sambrano v. United Airlines, Inc., No. 21-
11159, 2022 WL 486610, at *32 (5th Cir. Feb. 17, 2022) (Smith, J.,
dissenting); see also Gee, 289 F.3d at 345 (requiring “a causal connection
. . . between the protected activity and the adverse employment action”).
United created a system to accommodate its employees, and employees
participated in that system by requesting and receiving
accommodations. The question of whether those accommodations were
reasonable is a separate issue.
Each of these insufficiencies arise from Plaintiffs’ attempt to fit a
square peg into a round hole. This theory tasks the Court with
articulating why exactly a square peg does not fit into a round hole.
Ultimately, the answer is simple: Plaintiffs cry retaliation for United’s
supposed failure to reasonably accommodate. In so doing, Plaintiffs blur
the line between these two causes of action, asking the Court to erode
the difference between these claims. The Court declines to do so.
Accordingly, Plaintiffs’ retaliation claims under Title VII and the ADA
are DISMISSED with prejudice.
D. Time-Barred Claims
Fourth, United argues that the Court should dismiss several claims
as time-barred and beyond the scope of Plaintiffs’ EEOC charges. See
ECF No. 209 at 23–27. Specifically, United argues (1) Plaintiffs Medlin,
Rains, and Castillo’s claims are time-barred in full or in part under the
applicable statute of limitations, (2) all Plaintiffs’ retaliation claims are
beyond the scope of their respective EEOC charges, and (3) Plaintiff
Jonas’s Title VII claim is beyond the scope of her EEOC charge. See id.
After reviewing United’s Motion and Plaintiffs’ Response, the Court
requested supplemental briefing on the timeliness of Medlin, Rains, and
Castillo’s EEOC charges, giving Plaintiffs an opportunity to
demonstrate that they exhausted their administrative remedies. See
ECF No. 224.
1. Medlin, Rains, and Castillo’s claims are time-barred.
Under Title VII, plaintiffs must exhaust their administrative
remedies by filing a discrimination charge with the EEOC within 300
days “after the alleged unlawful employment practice occurred.” See 42
U.S.C. § 2000e-5(e)(1). The same is true for ADA claims. See id.
§ 12117(a). “Failure to exhaust is not a procedural ‘gotcha’ issue. It is a
mainstay of proper enforcement of Title VII remedies.” McClain v.
Lufkin Indus., Inc., 519 F.3d 264, 272 (5th Cir. 2008). Consequently,
courts must dismiss any claims where plaintiffs fail to show
administrative exhaustion. See id.
When using the EEOC’s Public Portal to file a discrimination charge,
the agency requires users to go through a multi-step process that
includes: (1) submitting an online inquiry, (2) scheduling an interview
with an EEOC representative, (3) participating in the interview, (4)
allowing the representative to assist in charge preparation, and (5)
editing and signing the formal “Form 5” charging document that is sent
to the employer. See Filing a Charge of Discrimination With the EEOC,
EEOC, https://www.eeoc.gov/filing-charge-discrimination (last visited
Dec. 15, 2023).
United argues that Castillo did not file a charge with the EEOC
within 300 days of the alleged unlawful employment action. See ECF
No. 209 at 25. Indeed, Castillo filed formal (Form 5) charges on
September 19, 2022—more than 300 days after the alleged unlawful
employment action. Id.; see also ECF No. 156 at 5, 26–27. Castillo argues
that his pre-charge filings are sufficient to constitute a charge. See ECF
No. 227 at 4–6. Similarly, Rains and Medlin filed formal charges on
November 3, 2022, but at least some of the alleged unlawful employment
actions occurred more than 300 days before that date. See ECF No. 209
at 24–26. Like Castillo, Rains and Medlin argue that their online inquiry
forms—filed by Rains in December 2021 and by Medlin in March 2022—
are sufficient to constitute a charge. See ECF No. 227 at 6–9.
Accordingly, the Court must determine whether Medlin, Rains, and
Castillo’s pre-charge filings were sufficient to constitute a charge.
The Supreme Court has clarified that any filing can deemed a
“charge” if it can be “reasonably construed as a request for the agency to
take remedial action to protect the employee’s rights or otherwise settle
a dispute between the employer and the employee.” Fed. Exp. Corp. v.
Holowecki, 552 U.S. 389, 402 (2008). This is an objective standard based
on a review of the filing. See id. The Fifth Circuit has held that
preliminary filings may be deemed a charge under Holowecki if the
preliminary filings specifically asked the EEOC to take remedial action.
In EEOC v. Vantage Energy Servs., Inc., the Fifth Circuit found an
intake questionnaire with “sparse content” constituted a charge when
the employee checked a box stating: “I want to file a charge of
discrimination, and I authorize the EEOC to look into the discrimination
I described above.” 954 F.3d 749, 755 (5th Cir. 2020). The court reasoned
that checking this box “satisfies Holowecki’s additional request-to-act
condition” because it “constitutes a clear manifestation of [plaintiff’s]
intent for the EEOC [to] take remedial action.” Id.
But the online inquiry forms at issue here are an even more
preliminary filing than the intake questionnaire at issue in Vantage.
Online inquiry forms have no option to check a box requesting remedial
action. See Freeland v. Coors of Austin, L.P., No. A-14-CA-443-SS, 2015
WL 4744362, at *5, 8 (W.D. Tex. Aug. 10, 2015) (Sparks, J.). And courts
have held that initial forms cannot constitute a charge where they
“lack[] the request to act demanded by Holowecki.” Id. at *7. As the court
explained in Freeland:
A review of the case law in this circuit applying Holowecki
demonstrates courts analyzing intake questionnaires and any
accompanying documents consistently identify a specific
statement indicating a request to act when they deem a particular
filing a charge . . . . In cases where there is an absence of any
statement indicating a request for remedial action, courts in this
circuit have held the intake questionnaire is not a charge and
dismissed the plaintiff’s claims.
Id. at *8 (collecting cases). Indeed, most courts in this circuit (including
this Court) require that the filing contain a “specific request for EEOC
action” to constitute a charge under Holowecki.1 Accordingly, Medlin,

1See, e.g., Perkins v. Starbucks Corp., No. 4:21-CV-4189, 2022 WL 17069145, at *5
(S.D. Tex. Nov. 17, 2022) (Hanks, J.) (“[T]he inclusion of or reference to supporting
documentation, without an explicit request for the EEOC to take remedial action, does
not make a filing a charge.”); Angelina v. Univ. of Miss. Med. Ctr., No. 3:14-CV-789-
DPJ-FKB, 2015 WL 417846, at *3 (S.D. Miss. Jan. 30, 2015) (Jordan, J.) (“Nowhere in
her submission does Angelina request any action or otherwise ‘activate [the EEOC’s]
machinery and remedial processes.’”)); Nadesan v. Tex. Oncology PA, No. 2:10-CV-239-
J, 2011 WL 147570, at *5 (N.D. Tex. Jan. 18, 2011) (Robinson, J.) (“Nothing in
Nadesan’s Intake Questionnaire or attached supplement qualifies as a request that
the EEOC take action.”); Asongwe v. Washington Mut. Card Servs. & subsidiaries, No.
3:09-CV-0668, 2009 WL 2337558, at *3 (N.D. Tex. July 29, 2009) (Fish, J.) (“[T]he
intake questionnaire completed by Asongwe states the name of the charged party and
[it] alleges discrimination, but it fails to contain a request for remedial action.”);
Evenson v. Sprint/United Mgmt. Co., No. 3:08-CV-0759-D, 2008 WL 4107524, at *7
Rains, and Castillo’s inquiry forms are charges only if the forms asked
the EEOC to take remedial action.
Medlin—Medlin’s claims stem from allegations that (1) United
initially denied her religious accommodation “several weeks” after her
August/September 2021 request, and (2) her March 9, 2022 discharge
was unlawful. See ECF No. 156 at 37–38. Medlin submitted her online
inquiry form on March 12, 2022, and included her contact information,
general information about United, the reason for her dispute, and the
reason she believed she was terminated. See ECF No. 228-8 at 183.
Medlin’s inquiry form did not contain any statement that “must be
reasonably construed as a request for the agency to take remedial
action.” Holowecki, 552 U.S. at 402. Medlin filed her EEOC charge on
November 3, 2022. See ECF No. 228-8 at 178. Thus, her charge included
all discrete acts that occurred after January 7, 2022—300 days before
November 3, 2022. Accordingly, Medlin’s EEOC charge was timely with
respect to her allegation that she was unlawfully terminated on March
9, 2022. (which United does not dispute). Medlin has failed to show that
her EEOC charge was timely with respect to United’s alleged failure to
reasonably accommodate—based on its denial of her August/September
2021 accommodation request.
Despite making no specific request for remedial action, Medlin
argues that her online inquiry form should constitute a charge under
Holowecki for purposes of both her failure to accommodate claim and her
alleged unlawful termination. See ECF No. 227 at 12. This argument
could apply to Rains and Castillo as well, so the Court will address it in
full. Medlin argues that “[w]hen an employee reaches out to the EEOC
indicating they have been fired for a religious belief, that is a sure
indication that they want remedial action—there is no need for
talismanic words such as ‘please sue my employer.’” Id. This argument
misses the point addressed in Holowecki.
In Holowecki, the Supreme Court attempted to define a “charge” in a
way that allows the EEOC to “fulfill its distinct statutory function of

(N.D. Tex. Aug. 21, 2008) (Fitzwater, J.) (interpreting Holowecki as requiring a
“specific request for EEOC action” for a filing to constitute a charge).
enforcing antidiscrimination laws and disseminating information about
those laws to the public.” 552 U.S. at 400–01; see also 42 U.S.C. § 2000e-
4(g)(3) (noting that the EEOC shall have the power to “furnish to
persons subject to this title such technical assistance as they may
request”). Educating the public is “a critical part of the EEOC's mission;
and it accounts for a substantial part of the agency’s work.” Holowecki,
552 U.S. at 401. If any communication that loosely alleged
discrimination was considered a charge, countless individuals would
unknowingly create a “charge” by taking their questions to the EEOC.
See id. Thus, the Supreme Court devised a test to effect congress’s dual-
purpose for the EEOC and put in place a “mechanism to separate
information requests from enforcement requests.” Id.
This mechanism involves a two-step inquiry in considering whether
a pre-charge filing constitutes a charge: (1) the filing must allege facts
that describe the employer and the alleged unlawful employment
practice, and (2) the filing must be reasonably construed as a request for
the agency to take remedial action, based on an objective review of the
terms of the filing. See id. at 402. As the Court noted in Holowecki,
without the second element of the inquiry, any pre-charge filing could
be construed as a charge—thereby undermining the dual-purpose of the
EEOC. See id. at 401–02. The Court further explained:
If an individual knows that reporting only minimal information
to the agency will mandate the agency to notify her employer, she
may be discouraged from consulting the agency or wait until her
employment situation has become so untenable that conciliation
efforts would be futile. The result would be contrary to Congress’
expressed desire that the EEOC act as an information provider
and try to settle employment disputes through informal means.
Id. at 401. The Supreme Court adopted the Holowecki test to hedge
against this risk and support the EEOC’s dual purposes.
The Court now turns to Medlin’s argument that “[w]hen an employee
reaches out to the EEOC indicating they have been fired for a religious
belief, that is a sure indication that they want remedial action.” See ECF
No. 227 at 10. Not so. When Holowecki was decided in 2008, of about
“175,000 inquiries the agency receives each year, it dockets around
76,000 of these as charges.” Holowecki, 552 U.S. at 401. Plaintiffs ask
this Court to hold that every employee who contacts the EEOC impliedly
requests remedial action by virtue of their allegation of discrimination.
Such a holding would contravene both Holowecki and Congress’
intended dual-purpose of the EEOC. Instead, Plaintiffs must show,
based on an objective review of their filings, that they asked the EEOC
take remedial action. In the Fifth Circuit, this is evidenced by a specific
statement requesting remedial action. Medlin’s online inquiry form
contains no such statement and thus cannot constitute a charge for
purposes of United’s alleged failure to reasonably accommodate.
But Medlin’s formal November 3, 2022 charge was timely filed with
respect to her alleged unlawful termination on March 9, 2022. And
Medlin argues that even if her online inquiry form is not deemed a
charge under Holowecki, her formal November 3, 2022 charge should
encompass United’s denial of her accommodation request. See ECF No.
227 at 10 n.5. Medlin argues that United’s denial of her accommodation
request was “the first step in a continuous process, culminating in her
termination.” Id. Thus, as Medlin sees things, United’s denial of her
request was not a discrete act of discrimination, but rather one part of a
series of discriminatory acts leading to and including her March 9, 2022
termination. Id.
Under the continuing violation doctrine, plaintiffs do not have to
show all alleged discriminatory conduct occurred within the actionable
period if they demonstrate a series of related discriminatory acts, one or
more of which fall in the limitations period. See Felton v. Polles, 315 F.3d
470, 487 (5th Cir. 2002). Discrete discriminatory acts, however, are not
actionable if time-barred, even when they are related to acts complained
of in timely filed charges. See Nat’l R.R. Passenger Corp. v. Morgan, 536
U.S. 101, 113 (2002). Some discrete acts are easy to identify, including
“failure to promote, denial of transfer, or refusal to hire.” Id. at 114.
Similarly, an employer’s “failure to provide accommodations” is a
discrete act that does not qualify under the continuing violation
doctrine. See Henson v. Bell Helicopter Textron, Inc., 128 F. App’x 387,
391 (5th Cir. 2005). Accordingly, United’s denial of Medlin’s
accommodation request was not a continuing violation, it was a discrete
act. Even though Medlin did not require an accommodation until she
returned to work—she was on maternity leave when she requested an
accommodation—United’s denial of her request occurred well before the
300-day window of her EEOC charge. Accordingly, Medlin’s failure-to-
accommodate claim is time-barred and must be DISMISSED. Insofar
as she argues that her termination constituted retaliation for her
engaging in a protected activity, her retaliation claim is not time barred,
but it fails for other reasons. See supra Part (C)(2).
Rains—Rains’s claims stem from allegations that (1) on September
8, 2021, he was not allowed to request a religious accommodation and
(2) he received an inadequate accommodation in November 2021 after
his medical exemption request was granted. See ECF No. 156 at 34–36.
Rains submitted an online inquiry form to the EEOC on December 14,
2021, in which he provided his contact information, the reason for his
dispute, and factual allegations about the alleged unlawful employment
practice that occurred. See ECF No. 228-7 at 4. Rains’s online inquiry
form contains no specific statement requesting remedial action. See id.
He did not ask the EEOC to take any action until he filed his charge on
November 3, 2022—338 days after the last alleged unlawful act—nor
did any pre-charge filing contain a statement that “must be reasonably
construed as a request for the agency to take remedial action.” See
Holowecki, 552 U.S. at 402. Thus, Rains’s pre-charge filings do not
constitute a charge under Holowecki.
Rains argues that (1) his Texas Workforce Commission (“TWC”)
complaint requested remedial action and thus constitutes a charge
under Holowecki, and (2) even if it does not, his EEOC charge is timely
because it was filed within 300 days of an “ongoing violation.” See ECF
No. 227 at 9.
With respect to Rains’s first argument, Rains filed a complaint with
the TWC on September 21, 2021, in which he stated: “I hope through my
pl[ight] and that of many others that are now suffering from these
unconstitutional mandates[,] that to whom it may concern there may be
a path to assist us legally and help us return to our jobs quickly and
without [any undue delay].” ECF No. 224-8 at 5. This statement may be
a specific request for remedial action that would constitute a charge
under Holowecki. However, this statement was filed with the TWC, not
the EEOC, and the TWC declined to file a charge on his behalf because
he had not yet been placed on unpaid leave. See ECF No. 227 at 4–5.
After being placed on unpaid leave, Rains reached out to the TWC, but
was “unable to obtain help from the TWC” and subsequently submitted
a separate online inquiry form with the EEOC on December 14, 2021.
His EEOC form did not contain a similar request for remedial action.
See ECF Nos. 227 at 5; 228-7 at 2–5. Thus, none of Rains’s pre-charge
filings with the EEOC contained a statement that can be reasonably
construed as a request for remedial action. Nor can his TWC complaint
satisfy the requirements of a pre-charge filing with the EEOC. His
separate, unsuccessful complaint with the TWC was not a request for
remedial action with the EEOC, and thus does not satisfy Holowecki.
Next, Plaintiffs argue that Rains’s formal November 3, 2022 charge
was timely because United engaged in an “ongoing violation” throughout
the period that Rains received an inadequate accommodation. But as
discussed above, an employer’s “failure to provide accommodations” are
discrete acts [that] do not qualify under the continuing violation
exception.” Henson, 128 F. App’x at 391. Accordingly, United’s alleged
failure to accommodate Rains was not a continuing violation and his
November 3, 2022 EEOC charge was not timely filed. Rains’s claims
must be DISMISSED.
Castillo—Castillo’s claims stem from allegations that (1) United
initially determined in September 2021 that his accommodation request
was untimely, and (2) his October 2021 masking and testing
accommodation was unreasonable. See ECF No. 156 at 26–27. Castillo
first submitted an online inquiry to the EEOC on September 20, 2021,
but his initial inquiry was closed by the EEOC and a second file was
opened with a submission date of October 18, 2021. See ECF No. 227 at
2–4. Castillo is unable to produce the online inquiry he submitted on
either September 20, 2021 or October 18, 2021, and nothing in the
administrative record or in Castillo’s written testimony indicates that
Castillo made a specific request for remedial action in any pre-charge
filings. Castillo’s charge was filed on September 19, 2022—323 days
after October 31, 2021. See ECF No. 228-8 at 21. Accordingly, the record
does not show that Castillo timely filed any materials that can be
deemed a charge under Holowecki.
Castillo argues that his charge should be considered timely because
(1) the EEOC prepared a charge for him to sign in April 2022, and (2)
the EEOC’s administrative record referred to his pre-charge filings as
charges. See ECF No. 227 at 9. It is true that the EEOC prepared a
charge for Castillo to sign on April 12, 2022 (within the 300-day
window). See ECF No. 228-8 at 10. Castillo alleges he never received
that message and the EEOC closed Castillo’s inquiry on June 10, 2022.
See ECF No. 227 at 3. Castillo’s counsel contacted the EEOC in
September 2022 and Castillo eventually signed and submitted a formal
charge on September 19, 2022. See id. at 3. Castillo reasons that because
the EEOC prepared a charge based on his pre-charge filings, the EEOC
must have interpreted his pre-charge filings as a request for remedial
action. Consequently, Castillo argues his unproduced online inquiry
form should constitute a charge under Holowecki. See id.
A pre-charge filing, even if unsworn or unsigned, may constitute a
charge if it satisfies Holowecki’s request-to-act condition. See Vantage
Energy Servs., 954 F.3d at 755. But “the EEOC’s characterization of [a
pre-charge filing] is not dispositive. What constitutes a charge is
determined by objective criteria. See id. (citing Holowecki, 552 U.S. at
404 (“It would be illogical and impractical to make the definition of
charge dependent upon a condition subsequent over which the parties
have no control.”)). The fact that the EEOC prepared a charge for
Castillo to sign based on his pre-charge filings is not dispositive, as the
definition of a charge cannot depend on the EEOC’s treatment of an
online inquiry. Rather, the test is whether an employee’s pre-charge
filings contained a statement satisfying Holowecki’s request-to-act
condition. It did in Vantage, but it does not here. See id. at 752 (holding
employee’s pre-charge intake questionnaire satisfied the request-to-act
condition when he “check[ed] a box stating that he wanted ‘to file a
charge of discrimination’ and ‘authoriz[ing] the EEOC to look into the
discrimination.’”). Castillo’s online inquiry contained no such box, nor
can Castillo point to any statement in a timely-filed pre-charge
document that asked the EEOC to take remedial action.
For the same reason, Castillo’s second argument fails. The EEOC
record indicates an agent “viewed charge details,” referring to Castillo’s
online inquiry form. ECF No. 227 at 8. Castillo argues the EEOC’s
treatment of his inquiry as a charge is sufficient to satisfy Holowecki.
See id. But again, the EEOC’s treatment of a document as a charge is
not dispositive—the only question is whether, based on an objective
inquiry, the filing requested remedial action. Here, in the absence of
such a request, the Court will not treat Castillo’s pre-charge filing as a
charge under Holowecki. Accordingly, Castillo’s claims must be
DISMISSED.
Plaintiffs finally argue that their delay can be attributed to the
EEOC, which constitutes a basis for equitable tolling. See ECF No. 213
at 19. But the Court applies equitable tolling “when an employee seeks
information from the EEOC, and the organization gives the individual
incorrect information that leads the individual to file an untimely
charge.” Manning v. Chevron Chem. Co., LLC, 332 F.3d 874, 881 (5th
Cir. 2003). Here, Plaintiffs have not alleged that the EEOC gave them
incorrect information that led them to file an untimely charge.
Accordingly, equitable tolling does not apply.
2. Plaintiffs’ retaliation claims are not beyond the scope of their
EEOC charges.
United also asks the Court to dismiss all Plaintiffs’ retaliation claims
as beyond the scope of their EEOC charges. See ECF No. 209 at 20.
“[T]he claims an employee can bring in a lawsuit are limited to the scope
of the EEOC investigation which can reasonably be expected to grow out
of the charge of discrimination.” Madaki v. Am. Airlines, Inc., No. 4:21-
CV-0760-P, 2022 WL 227163, at *2 (N.D. Tex. Jan. 25, 2022) (Pittman,
J.) (quoting Pacheco v. Mineta, 448 F.3d 783, 789 (5th Cir. 2006)). But
an employee is not required to check the box for retaliation on her EEOC
charge to pursue a retaliation claim. See Gregory v. Ga. Dep’t of Hum.
Res., 355 F.3d 1277, 1280 (11th Cir. 2004). Provided that “[t]he facts
alleged in her EEOC charge could have reasonably been extended to
encompass a claim” for retaliation, an employee may pursue such a
claim. Id. Thus, whether a claim is beyond the scope of an employee’s
EEOC charge depends on whether the claim arises from facts alleged in
the charge. Here, as discussed in Part (C)(2), Plaintiffs’ retaliation
claims stem from the same factual allegations as their failure-to-
accommodate claims. Plaintiffs, in essence, argue that United retaliated
against them by failing to reasonably accommodate them. While these
allegations don’t support a retaliation claim, it cannot be said that the
claim falls beyond the scope of Plaintiff’s respective EEOC charges.
3. Jonas’s Title VII claims are beyond the scope of her EEOC
charge.
Finally, United asks the Court to dismiss Jonas’s Title VII claims as
beyond the scope of her EEOC charge, which relates solely to disability
discrimination. ECF No. 209 at 27; see ECF No. 210 at 15. The Court is
not constrained to the four corners of an EEOC charge when
determining the charge’s scope. See Fellows v. Univ. Restaurants, Inc.,
701 F.2d 447, 448 (5th Cir. 1983) (looking beyond initial EEOC charge
to entire resulting investigation); Patton v. Jacobs Eng’g Grp., Inc., 874
F.3d 437, 443 (5th Cir. 2017) (quoting Pacheco, 448 F.3d at 789) (“To
balance [conflicting] considerations, ‘this court interprets what is
properly embraced in review of a Title VII claim somewhat broadly, not
solely by the scope of the administrative charge itself.’”); Pacheco, 448
F.3d at 789 (“We engage in fact-intensive analysis of the statement given
by the plaintiff in the administrative charge, and look slightly beyond
its four corners, to its substance rather than its label.”). But here, the
facts alleged in Jonas’s EEOC charge could not have reasonably been
extended to encompass her Title VII claim for religious discrimination.
Plaintiffs’ Second Amended Complaint makes only a passing
mention of Jonas’s religious objection to receiving the COVID-19
vaccine. See ECF No. 156 at 31 (“Ms. Jonas also wanted to submit a
request for religious accommodation but was unable to do so because
Help Hub permitted an employee to request only one type of
accommodation.”). Jonas’s EEOC charge, on the other hand, does not
discuss religious discrimination at all:
I began my employment on or about September, 1984. My current
position is United Club Representative. On or about August 6,
2021, I was notified by my employer that it would be requiring all
employees to be fully vaccinated against Covid-19 by September
27, 2021. I am an individual with an impairment which
substantially limits one or more major life activities. My doctor
has recommended that I not take a COVID-19 vaccination
because of my disability. My employer requires me to get a
COVID-19 vaccination as a requirement of my job. During my
employment, I requested a reasonable accommodation to
Respondents Covid-19 vaccination mandate due to my disability.
My request for accommodation was approved. However,
Respondent requires that I submit to testing twice weekly and
wear a KN95 mask. The same is not required of vaccinated co-
workers. I am also assigned to work in a small, closed office. I
believe I have been discriminated against because of my
disability, in violation of the Americans with Disabilities Act of
1990, as amended. I believe that my employer discriminated
against others because of their disability in violation of the
Americans with Disabilities Act of 1990, as amended.
ECF No. 210 at 15. Even construing Jonas’s charge liberally, the Court
finds no facts to support a charge of religious discrimination. Thus, the
facts in Jonas’s EEOC charge could not have reasonably been extended
to encompass her Title VII claim for religious discrimination.
Plaintiffs did not respond to United’s argument that Jonas’s Title VII
claims are beyond the scope of her EEOC charge. Having considered the
evidence of record, the Court finds that Jonas’s Title VII religious
discrimination claim is beyond the scope of her EEOC charge and must
be DISMISSED.
E. Interactive Process Claims
Fifth, United argues that the Court should dismiss Plaintiffs’
“interactive process” claims because neither the ADA nor Title VII
“contain[] a stand-alone requirement to follow an ‘interactive process,’
let alone imposes liability for failure to do so.” ECF No. 209 at 21.
Plaintiffs, on the other hand, say that “as Plaintiffs have repeatedly
explained, they have not asserted such a claim. Rather, the lack of an
interactive process goes to the unreasonableness of United’s
accommodations.” ECF No. 213 at 21 (citing Guerra v. United Parcel
Serv., Inc., 250 F.3d 739, 2001 WL 274296, at *3 (5th Cir. 2001) (“When
an employer’s unwillingness to engage in a good faith interactive process
leads to a failure to reasonably accommodate an employee, the employer
violates the ADA.”)). Thus, Plaintiffs assert that “there is no standalone
interactive-process claim to dismiss here.” Id. United’s Reply did not
address this issue further. See ECF No. 215. Accordingly, the Court
agrees with Plaintiffs’ assertion that there is no standalone interactive-
process claim to dismiss.
F. Request for Permanent Injunction
Sixth, United argues that the Court should dismiss Plaintiffs’
request for a permanent injunction for two reasons: (1) the request is
moot since the contested vaccine policy is no longer in effect, and (2) the
Court should decline to exercise its equitable discretion to grant
injunctive relief. See ECF No. 209 at 22–25.
The doctrine of mootness is a jurisdictional matter. See Brinsdon v.
McAllen Indep. Sch. Dist., 863 F.3d 338, 345 (5th Cir. 2017). “A claim is
moot when a case or controversy no longer exists between the parties.”
Id. Mootness “can arise in one of two ways: First, a controversy can
become moot when the issues presented are no longer live. A controversy
can also become moot when the parties lack a legally cognizable interest
in the outcome.” Chevron U.S.A. v. Traillour Oil Co., 987 F.2d 1138,
1153 (5th Cir. 1993) (internal citations and quotation marks omitted).
“It is well settled that a defendant’s voluntary cessation of a
challenged practice does not deprive a federal court of its power to
determine the legality of the practice.” City of Mesquite v. Aladdin’s
Castle, Inc., 455 U.S. 283, 289 (1982). The doctrine of voluntary
cessation evaluates the risk that a defendant is engaging in “litigation
posturing” to avoid judicial review. See Yarls v. Bunton, 905 F.3d 905,
910 (5th Cir. 2018); Aladdin’s Castle, 455 U.S. at 289 n.10. Thus, when
a defendant’s voluntary cessation moots a plaintiff’s claim, the
defendant bears the “heavy burden” to make it “absolutely clear that the
allegedly wrongful behavior could not reasonably be expected to recur.”
Friends of the Earth, Inc. v. Laidlaw Envt’l. Servs., Inc., 528 U.S. 167,
189 (2000). “A controversy may remain to be settled in such
circumstances,” namely “a dispute over the legality of the challenged
practices.” United States v. W. T. Grant Co., 345 U.S. 629, 631 (1953).
Because “[t]he defendant is free to return to his old ways” once the
litigation is ended, public interest weighs in favor of “having the legality
of the practices settled.” Id.
Here, United voluntarily ended the vaccine mandate that Plaintiffs
challenge, triggering the voluntary cessation doctrine. United has not
satisfied its “heavy burden” of showing it is “absolutely clear” that the
challenged conduct could not reasonably be expected to recur. United
argues that the decision to lift the vaccine mandate was not solely the
result of United’s decision-making, but also a result of a change in the
underlying factual circumstances—the decline of the “delta variant
surge in 2021.” ECF No. 209 at 23. United argues that another COVID-
19 surge or a new pandemic is unlikely, and thus, United is unlikely to
reimpose its vaccine mandate. See id. But United falls short of showing
it is “absolutely clear” that United would not impose a vaccine mandate
in the future. Accordingly, there is an interest in having the legality of
United’s vaccine mandate settled.
In the alternative, United invites the Court to decline to exercise its
equitable discretion because “the facts and circumstances have changed
substantially.” ECF No. 209. But because there is an interest in having
the legality of United’s vaccine mandate settled, the Court declines this
invitation.
G. United’s Motion to Transfer Venue
Finally, in addition to United’s Motion to Dismiss, United has filed a
Motion to Transfer Venue. ECF No. 216. Pursuant to 28 U.S.C. § 1404,
United seeks to transfer this case to the Northern District of Illinois. See
id. at 1. Section 1404 provides that, “[f]or the convenience of parties and
witnesses, in the interest of justice, a district court may transfer any
civil action to any other district or division where it might have been
brought.” 28 U.S.C. § 1404(a). District courts have “broad discretion in
deciding whether to order a transfer.” In re Volkswagen of Am., Inc., 545
F.3d 304, 311 (5th Cir. 2008) (en banc). In assessing a motion to transfer
under § 1404(a), courts must weigh various non-exhaustive private and
public interest factors, none of which is given dispositive weight.2 Id. at
at 315 (citations omitted).
The Court finds that United’s delay in bringing this Motion and the
accompanying practical problems that would result from a transfer at
this time weigh strongly against transfer. Among other things,
transferring the case at this stage would result in increased costs and a
substantial delay in the expeditious resolution of Plaintiffs’ claims.
Further, this Court is already painfully familiar with the complexities
of this case, which again weighs against transfer. Public interest factors
do not save United’s Motion. The Northern District of Illinois, like this
Court, has a highly congested docket, a substantial part of United’s
actions occurred in this District, and this Court is deeply familiar with
the controlling law that governs this case.
The Court would have gladly entertained this Motion two years ago
when this litigation commenced, but United’s Motion comes after years
of litigation and hundreds of case filings.3
Accordingly, United’s Motion to Transfer Venue is DENIED.
CONCLUSION
For the reasons outlined above, United’s Motion to Dismiss (ECF No.
209) is GRANTED in part. United’s Motion to Transfer Venue (ECF
No. 216) is DENIED.

2The private interest factors are: “(1) the relative ease of access to sources of proof;
(2) the availability of compulsory process to secure the attendance of witnesses; (3) the
cost of attendance for willing witnesses; and (4) all other practical problems that make
trial of a case easy, expeditious and inexpensive.” In re Volkswagen of Am., 545 F.3d
at 315. The public interest factors are: “(1) the administrative difficulties flowing from
court congestion; (2) the local interest in having localized interests decided at home;
(3) the familiarity of the forum with the law that will govern the case; and (4) the
avoidance of unnecessary problems of conflict of laws [or in] the application of foreign
law.” Id.
3 This case is now one of the oldest active civil cases on the Court’s docket, yet the
progress towards resolving it has seemed painfully slow. President Biden stated that
the Covid 19 pandemic was “over” in the fall of 2022. See 60 Minutes (@60Minutes), X
(Sept. 18, 2022, 7:09 PM), https://tinyurl.com/2s35maau. The time has come to resolve
this lawsuit and move on. Transferring this case to a new court would only delay
matters further. The Court is confident that this matter will be tried or otherwise
disposed of in 2024.
All Plaintiffs’ retaliation claims under Title VII and the ADA are
DISMISSED with prejudice because United’s unpaid leave
accommodation was not retaliatory. Castillo’s failure-to-accommodate
claim is DISMISSED with prejudice as time-barred and for failure to
satisfy his prima facie discrimination case. Hamilton’s failure-to-
accommodate claim is likewise DISMISSED with prejudice for failure
to satisfy her prima facie discrimination case. Medlin’s failure-to-
accommodate claim is DISMISSED with prejudice as time-barred.
Rains’s failure-to-accommodate claims under Title VII and the ADA are
DISMISSED with prejudice as time-barred. Jonas’s Title VII failure-
to-accommodate claim is DISMISSED with prejudice as beyond the
scope of her EEOC charge. And Medlin’s failure-to-accommodate claim
is DISMISSED with prejudice as time-barred.
SO ORDERED on this 18th day of December 2023.

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Source: Frix Law Library, https://www.frixlaw.com/law-library/cases/10671449. Public record. Not legal advice.